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CHAPTER I

INTRODUCTION

Grading is one of the most important activities a faculty member does.Many problems in teaching arise because of grading issues.

Maranatha Christian Academy School of Novaliches is using a manual computation of grades of 

each student, which is the traditional use when technology is not yet developed. Manual

computation is very prompt to risk for any circumstances. It is time consuming in terms of 

recording grades, computation using of calculator. If some records are lost, they never retrieve it

in case of unexpected calamity. Accuracy and security is not been so defined.

This project includes creating an easy to use and comprehend system, ensure dataintegrity and validation, maintain visual conformity throughout the system, increase efficiency

and convenience for staff and student users and contain a strong error-handling system.

1.1 Background of the Organization

Maranatha Christian Academy School of Novaliches was established 1985 at 316 Geronimo

St., Sta. Monica Novaliches Quezon City by the generous organization named Pentecostal

Missionary Church managed by the generous and charitable Ma’am Litcha 

Ferrlol, Directress. The principal of the school is Ms. Nieves Cabagbag and their have an

OIC by level, in pre-school Ms. Vangie Reyes, in Elementary is Valen Matillgano and the High

School is Ms. Jean Capati.

The school was offered preparatory, elementary and high school: in their first opening in

the year of 1985 the student enrolled was 290 students from the different level the student

information system in manually was so easier to operate but now the number of student was

increasing from two(2) years established. Know the school have more than hundreds students

enrolled in the present.

 Now the school has gained it’s height of success through the collaborative participation

of the faculty, staff, students, parents and the community, MCA of Novaliches has indeed

excelled to the cause of taking functional and educational leadership in this part of the city.

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1.2 Project Overview

The grading system is to analyze student information, faculty information, T.O.R,

certificate of grades and grades are determined by averaging a student’s performance over the

term for both lecture & laboratory. A failing grade may be given to a student who does not meet

attendance requirements.

This project includes creating an easy to use and comprehend system, ensure data

integrity and validation, maintain visual conformity throughout the system, increase efficiency

and convenience for admin, registrar and teacher users and contain a strong error-handling

system.

This system focuses on the effectiveness and accuracy of getting information to the

students, generate accurate and to make that information be accessed on the time by the

concerned student and the school staff with just a single click.

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CHAPTER II

Current I.T Environment / Infrastructure

The primary objective of the student information system as an alternative to fill-up all theflaws of the manually implemented student information system of the Maranathan Christian

Academy Novaliches needs innovation but all schools, colleges/universities want to enhance

their capability provide better services and continuously survive in the business world.

2. 1 Hardware Specification

The student information system consists of a database server. The database server needs

to handle a vast amount data, so a large volume data storage and good performance database

management system is needed.

2.1.1 Server

Name of printer Description

Apache HTTP Server An open source web server platform

Table 2.1.1 - Server

Table 2.1.1 shows the hardware requirements for the server. The following hardware

parts needed to have the recommended specification in order to use the system properly and

efficiently. This hardware help more to the system operate in the SIS.

2.1.2 Printer

Name of printer Description

Epson   600 x 600 dpi resolution/ speed: 36ppm 

Table 2.1.2 - Printer

Aside from the hardware that is being listed on the table 2.1.1, there are other peripherals

needed to run the system properly and avail for its features. Like printer, for printing all the

report that are being generated by the system. Printer is very useful to the SIS and to the school

staff and registrar, in just one second the information will print it out.

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2.1.3 UPS (Uninterruptible Power Supply)

Table 2.1.3 - UPS (Uninterruptible Power Supply)

In additional to the hardware requirement, ups backup system is essential acting as a

 backup when the power goes out most battery backup devices also act as power “conditioners”

by ensuring that the electricity lowing to your computer and accessories is free from drops. If a

computer is not receiving a consistent flow of electricity, damage can and often does occur.

While a ups system is not a required piece of a complete computer system, including one as part

of yours is always recommended. The need for a reliable supply of electricity is often

overlooked.

2.2 Software Specification

The student information system consists of a database server and an application server. In

the application server will in charge to operate the operating system of the computer.

2.2.1 Network operating System

Is the software that runs on a server and enables the server to manage data, users, groups,

security, applications, and other networking functions. 

Name of network OS Description

Windows 7   Reliable graphics. 

  Upgrade application. 

 Easy to use application other than NOS.

 Table 2.2.1 - Network operating System

This table shows that only Windows XP platform Network Operating System are

available on the of MCA of Novaliches and they don’t have any operating system like Linux and

other network system installed on their server.

Name of UPS Description

UPS Prolink + AVR PRO700 Capacity 650VA Voltage

range : 140 – 300V ± 5VAC

Frequency range : > 40Hz Phase : Single + GND

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2.2.2 Workstations

Is a high-end microcomputer designed for technical or scientific applications. Intended

primarily to be used by one person at a time, they are commonly connected to a local area

network and run multi-user operating systems. 

Name of the Workstation Description

CPU – Intel Core i5 2500K

Socket : LGA1155, Clockspeed: 3.3 GHz

Turbo Speed: 3.7 GHz

No of Cores: 4 Max TDP: 95 w

Motherboard ASRock Z68 Pro3 GEN3 

Memory

2GB Corsair Vengeance DDR3

1600MHz Memory Kit

Optical Drive

OEM DVD Drive or OEM Blu Ray

Drive (Any Manufacturer)

PSU Corsair CX430 Power Supply

Case Cooler Master HAF 912

Operating System Windows 7 64 bit

Table 2.2.2 - Workstations

Table 2.2.2 shows the software requirements for the workstation. It indicates here the

type of browsers that must be use, the web server and plug-ins used office applications,

programming languages used to develop the system, the database and the operating system.

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2.2.3 Applications

Name of the Workstation Description

Office Applications

Microsoft Office 2010

  For the templates certificate and

reports. Browsers

Mozilla Firefox

Google chrome

  It is used to run and view the

system

Web server

Apache web server

  For the server of the system, even

if it’s not hosted. It can be run on

a local host.

Table 2.2.3 - Applications

Table 2.2.2 shows the software requirements for the workstation. It indicates here the

type of browsers that must be use, the web server and plug-ins used office applications,

programming language used to develop the system, the database and the operating system.

2.2.4 Database Management System

is a set of programs that enables storing, modifying, and extracting information from

a database. It also provides users with tools to add, delete, access, modify, and analyze data

stored in one location. 

Name of Database Management System

Software

Description

Microsoft Excel (2007)   To storage & record the data. 

2.2.4 Database Management System

Table 2.2.4 shows the available database management system on Maranatha Christian

School of Novaliches. It indicates here the there are only two databases that the school used theMS Access 2003. The server uses the Microsoft Access as data respiratory off all school’s data. 

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2.3 Network Specification

The network specifications that appear in the table below are intended for producers of 

end-point and network equipment. 

2.3.1 Local Area Network

Name Description

Wi-Fi  Refers to wireless networkingtechnology that allows computers andother devices to communicate over a

wireless signal. 

Figure 2.3.1 Local Area Network 

2.4 Man Power

There are three kinds of people were will be using the system. There are the

administrator, registrar, and teacher . To able to use the system, the Sais users should have the

capability to do the following.

Table 2.4 Man Power

Name Description

Administrator for updating structure of reports 

Registrar generating reports and managing thegrade 

Teacher for generating reports and computing

managing the grade of the students

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2.4.1 End User

Person that actually uses a system, as opposed to the person or organization that

authorizes.

Role of the End User Description

Administration

Responsible for updating structure of reports as

well as the system setup of the studentinformation system.

Registrar

Responsible for generating reports and

managing the grade of the students.

TeacherResponsible also for generating reports and

computing managing the grade of the students..

They can view their student information if 

there is information/requirement not be given.

They can update their information.Table 2.4.1 End User

The table shows the manpower of the system until the present.

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CHAPTER III

CURRENT LOGIGAL DATA STRUCTURE

3.1 Entity Relationship Diagram

Figure 3.1 Entity Relationship Diagram

In figure 3.1 current ERD of student information system the entities are the following

admin, registrar, student and teacher. The entities in above must be log to the system but they

have different transaction and limitation.

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Chapter IV

Current Data Flow Diagram 

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The figure 4.1 above shows the all process of the current system of the SIS that to guide the end

users to generate the system. 

CHAPTER V 

CURRENT BUSINESS RULES

The current system of MCA of Novaliches is an existing student information system. The

student must fill up the forms for the enrollment procedures after they fill up the forms. They

will give to the registrar to be able to arrange the following information of the students

The related factors are the following:

  The mode of getting student information is hassle and wasting time to the school staff.

  The forms are distributed to the student misplace or lost, the retrieval of records is difficult.

  Mismanagement of student

CHAPTER VI

PROBLEM SYSTEM DILEMMAS

The problem encountered of the current system reveal as follows:

  The current system make delay issue to the student because low transaction.

  Storing student’s information can possibly acquire large physical space in the

filling area.

The request of the school have a features grading system is need to be change

in the system Maranathan Academy of modalities.

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CHAPTER VII

CONCLUSION AND RECOMMENDATION

The revealed data analysis of student information system of student information to

improved the student information system of Maranathan Christian Academy of modalities. The

cost of the Grading System is not problem since the hardware available already and information

era nowadays provides free software system that enhance SIS and to make the systematic

procedures more secure, effective, time-saver, reliable, lapse in issuing student information will

be eliminated, thus the old ineffective system for Grading System will be evolve into a new and

fusible system to achieve viable future success.