revised th 2013-08-22 14:50 est created mo 2004-09-27 lesson 19a. introduction to course reserves /...

Revised TH 2013-08-22 14:50 EST Created MO 2004-09-27

Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 1/66

Lesson 19a

Introduction to Course Reserves



Please go to Full Screen mode now(Use your right mouse button, select “Full Screen”)



Sometimes students all need the same materials for a course



One solution is for the instructor to place the items on reserve



Materials can be placed on physical and/or electronic reserve



Course reserves are another way of bringing people in touch with

the information they need



Lesson 19a.Introduction to Course Reserves

A Self-Paced Module in the Instructional Project Bringing Learners and Library Skills Together: Using Computer-Based Instruction for Training Employees at a University Research Library



Acknowledgements

Special thanks to Debra Borrelli for providing textual content in the “What are Course Reserves” section

Thanks to Chaohui Su for repeatedly testing this lesson for instructional efficacy



Contents of this lesson

Review of past learning

Learning Objectives

Course Reserves: an overview

Types and locations of course reserves

Receipt of materials to be placed on reserve

Recap and a look ahead

Your response to the lesson



Where you are in the instructional sequenceGeneral Context of Student Assistant Library WorkL1 Your Learning Experience as a Student Library Assistant in Circulation Services at Evansdale Library / Assess / DiscussL2 Performance Expectations for Student Assistants / Assess / Discuss L3 Library Resources / Assess / Discuss

Maintaining the Integrity of the Physical CollectionsL4 A Virtual Tour of the Library / Assess / Discuss / Task Perf. 1 / Assess / DiscussL5 Call Number Classification / Assess / Discuss / LC Easy / Task Perf. 2 / Assess / DiscussL6 Retrieving Stacks Items / Assess / Discuss / Task Perf. 3 / Assess / DiscussL7 Straightening Shelves of Items / Assess / Discuss / Task Perf. 4 / Assess / DiscussL8 Shelving Items / Assess / Discuss / Task Perf. 5 / Assess / DiscussL9 Visually Scanning Items for Call Number Consistency / Assess / Discuss / Task Perf. 6 / Assess / DiscussL10 Physical Item Searches / Assess / Discuss / Task Perf. 7 / Assess / DiscussL11 Reconfiguring the Collections / Assess / Discuss / Task Perf. 8 / Assess / Discuss

Public Service and System FunctionsL12 What’s What behind the Circulation Desk / Assess / Discuss / Task Perf. 9 / Assess / DiscussL13 Standard Operations at the Circulation Desk / Assess / Discuss / Task Perf. 10 / Assess / DiscussL14 Introduction to the Endeavor Voyager System / Assess / DiscussL15 Voyager Circulation Module: Interface and Patron Records / Assess / Discuss / Task Perf. 11 / Assess / DiscussL16 Voyager Circulation Module: Discharging Items / Assess / Discuss / Task Perf. 12 / Assess / DiscussL17 Voyager Circulation Module: Charging Items / Assess / Discuss / Task Perf. 13 / Assess / DiscussL18 Voyager Circulation Module: Item Records / Assess / Discuss / Task Perf. 14 / Assess / DiscussL19 Course Reserves / Assess / Discuss / Task Perf. 15 / Assess / DiscussL20 Using the Wireless Laptop Computers, CD Players, and Associated Equipment / Assess / Discuss / Task Perf. 16 / Assess / DiscussL21 Using the Pharos System Print Controller, Printers, Copiers, Digital Sender, and Value-Add Service Machine / Assess / Discuss / Task Perf.

17 / Assess / DiscussL22 Using the MountainLynx Electronic Catalog / Assess / Discuss / Task Perf. 18 / Assess / DiscussL23 Supervising the Use of the Electronic Classroom Computers / Assess / Discuss / Task Perf. 19 / Assess / DiscussL24 How to Help Library Users / Assess / Discuss / Task Perf. 20 / Assess / DiscussL25 Working with Microform and Government Documents / Assess / Discuss / Task Perf. 21 / Assess / Discuss



Learning Objectives for this lesson

To provide an overview of physical and digital course reserve materials



After experiencing this lesson, you will…

Better understand the purpose of course reserves

Know how to receive materials from instructors to be processed and placed in course reserves

Understand the formats of course materials kept in the reserve stacks



Division of the lesson

This lesson is divided into three parts: Lesson 19a will provide an introduction to course reserves The next sub-lesson, Lesson 19b, will outline the procedure

for locating, charging, and discharging reserve materials The third sub-lesson, Lesson 19c, will introduce Permanent

Reserves and Electronic Reserves



Sections of Lesson 19a

This sub-lesson has five (5) sections:

§19.1 What are course reserves?

§19.2 Location of course reserve items §19.3 Overview of course reserve processes §19.4 Receipt of course reserve items §19.5 Staff intake-processing of course reserve items

Ok, let’s begin …



§19.1

What are Course Reserves?



Course Reserves

Course Reserves are course-related content items in various formats (paper, CD, etc.) that an instructor has provided to the libraries for managing and making available to students for

instructional purposes The two types of course reserves are: Traditional (physical) Reserves (books, CDs, etc.) Electronic (online) Reserves



Traditional, Physical Reserves

Traditional Reserves are physical items that an instructor has placed in a certain library so the student may have access to these materials during library hours.

Traditional reserves are usually kept at the campus library where courses are taught (i.e., if your class is taught on the Evansdale campus, your instructor’s reserve material will be kept at the

Evansdale Library)



Traditional, Physical Reserves (2/13)

Most traditional reserves can be charged out to the student for 2 hours

Instructors have the option to require their reserve materials be used only in the library

In-House Only items may not be taken out of the library building




Traditional Course Reserve items include: Books:

Instructor’s personal copy WVU Libraries copy

Binders of lecture notes or solutions CD-ROM and Music CDs Video or audio tapes DVDs




Let’s take a look at what these items look like




Instructor’s personal copy reserve items have the three (3) standard reserve labels on the cover and spine of the book: “On Reserve” – upper right

cover Instructor’s last name and

course number in the middle of the cover

First word of book title and department on the spine




Let’s take a closer look at the identifiers: “On Reserve” – upper right

cover

Instructor’s last name and course number in the middle of the cover




And … First word of book title or

author and abbreviation of department on the spine




Books owned by the library will have a call number tag near the bottom of the spine or cover

Library books on reserve will also have the three labels common to reserve items: “On Reserve” – upper right

cover Instructor’s last name and

course number in the middle of the cover

First word of book title and department on the spine




A binder may be used by an instructor to allow for accumulating information, such as lecture notes, to be added throughout the course of the semester




Such binders are clearly marked and usually identified by the color of the binder (e.g., “Creese’s blue binder for IMSE 302”)




Instructors also submit binders for reserves in which they can place homework solutions throughout the course of the semester (e.g., “Creese’s black solutions binder”)




In addition, instructors place CDs on reserve

Most of the CDs are related to music classes and are referred to as “Music CDs”




Some instructors also place video and audio tapes on reserve



Electronic Reserves

Electronic Reserves are online items are in Adobe PDF format, html format, or in another digital format and linked to an instructor’s library homepage

These items are available from any networked computer, provided that the student has an authentic course user ID and password (assigned by the instructor)

The web address is https://reserves.lib.wvu.edu/



§19.2

Location of Course Reserve Items



Location of reserve items

Traditional, physical course reserve materials are located in three wooden shelving units behind the Service Desk



Location of reserve items (2/8)

The reserves cart for placing discharged items is parked in front of the first range of course reserves




Course reserves ranges hold books, binders, CDs, video and audio tapes, and other items submitted by instructorsThe shelves are arranged in alpha order by departmental abbreviation (e.g., ARE, ART, etc.)Course reserve ranges are marked with large labels at the beginning of each range side that indicate the departmental materials held there




Each departmental shelf is clearly labeled by its abbreviation




The Music reserves section—our largest section of shelved items and probably the most heavily used–-is clearly marked, especially the first few music shelves holding CDs




Because the music reserves section is so large and encompasses many shelves, the shelves in this section are organized into smaller alphabetical groups

Other departmental sections fill one shelf or less than a shelf




On the shelf for each department, items are arranged in alpha order, usually by the first key word in the title, NOT by call number

This key word appears on the spine label as one of the three typical identifying reserve labels on each item

In this image, note the alpha order of the music items




Pay attention to multiple copies and other distinguishing characteristics



§19.3

Overview of Course Reserve Processes



Overview of operations related to Course Reserves

Instructor brings in items to be placed on reserve

Instructor completes reserves processing form

Transfer form with materials to the Kenny’s Reserve Holding cart

Kenny processes the items and places them on reserve

Student comes to the desk and requests an item

Refer to either Mountainlynx or instructor’s syllabus

Retrieval of item

Charging out the item

Discharging the item

Placing item on checked-in reserve cart



§19.4

Receipt of items to be processed for inclusion as Course Reserves



Receipt of items for reserves

How does an item get placed in Course Reserves?

Let’s see the process



Receipt of items (2/36)

First of all, an instructor or graduate student will bring in materials to the Service Desk to be placed on reserveIf a staff person is present, please summon her/himIf not, confirm that the person wants the materials to be placed on reserveTell her or him that a processing form needs to be completed




Go to the cabinet labeled “File Folders”The cabinet is under the Circ-1 computer at the Service Desk




Open the bottom drawer and take out the yellow folder labeled “Reserve Forms”




Open the yellow folder and take out one of the white processing sheets




The sheets are entitled “Evansdale Reserves Processing Form”

Inform the person that s/he must fill out this form with each submission of materials




The form must be filled out completely and printed legibly

The person must indicate such information as name, e-mail address, course name and number, if the item is for electronic or/and traditional physical reserve, and how the item is to be titled




Here is an example of part of a completed form

Note that the instructor wants the items to be available in both physical and electronic form




Confirm with the person that all titles of items are written down as they are to appear in Course Reserves




Tell the person that the materials will be processed soon by the reserves officer




Open up the top item




Place or “anchor” the completed form into the inside spine pages of the item




The stack of items should look something like this

If the item is not a book, place the form on top of it




Now pick up the items and carry them …




To Kenny’s desk area




Walk the items over to Kenny’s desk area, which is in the back of the Access Services Staff Office, Room 101, near the windows




Carefully place the items on the cart behind his desk, or on the adjacent table, or on his desk




Please make sure that the processing sheet accompanies and identifies the items



Questions?

Do you now understand what to do when someone brings materials to the desk to be placed on reserve?

Do you want to repeat this portion of the lesson? Yes Return to the beginning of the section

No Go to next slide



§19.5

Staff Intake-processing of Course Reserve Items



Staff Processing of Course Reserves

Bobby processes the items for reserveHe creates an item record for each item in the Reserves section of the Voyager Circulation moduleThis allows the course reserve information to appear in MountainLynx when a library user searches for that itemRule: If an item is not listed online, it’s not (yet) on Reserve!



Recap and a look ahead

You have now been introduced to course reserve items

In Lesson 19b, you will learn how to locate, charge, and discharge reserve items



Response to Lesson 19a

Thank you for your participation in experiencing lesson 19a

Please access the online response form to report on your learning experience

Then check with a circulation supervisor to see if you should go on to Lesson 19b

http://libguides.wvu.edu/survey.php?survey_id=9134

revised th 2013-08-22 14:50 est created mo 2004-09-27 lesson 19a. introduction to course reserves /...

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library skills

david roth evansdale

course slide

lesson slide

l19 course reserves

student library assistant

west virginia university

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