revision history · consultant date: 05.01.2016 revision history sr. no. vers ion no. date of...

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For Internal Use Only Template V2.0 Copyright - Atos

Project Name: Advaita (IIT Roorkee Transformation Project)

Document

Name: IITR_HCM_MSS_Leave Substitution Help Document

Document ID: IITR_HCM_ MSS_Leave Substitution Help

Document_Version_2.0 Version: V2.0

Prepared by: Amol Choughule Role HCM

Consultant Date: 05.01.2016

Reviewed by: Ram Kumar Vetsa Role HCM


Approved by: Atul Kumar Role Project

Manager Date: 05.01.2016

Released by: Ram Kumar Vetsa Role HCM


Revision History

Sr.

No.

Vers

ion

No.

Date of

Revision

Secti

on

Num

ber

Description of

Change

Reason for

Change

Change

made by

Reviewed

by

1 1.0 05.01.2016 NA Initial Creation Initial Creation Amol

Choughule

2 2.0 09.01.2016 NA Corrections in

Point 1 & 2

Corrections

done as per the

requirement of

Ms. Subathra

from Core team

Amol

Choughule

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Contents 1. Introduction to Substitution Function of MSS (Manager Self Services) ..................................... 3

2. Basic Portal Navigation Path ............................................................................................................ 3

3. Portal’s Login Page ............................................................................................................................ 3

4. Home Page of the Portal ................................................................................................................... 4

4.1 Portal Login & Substitute Creation for Leave Approval ............................................................ 4

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1. Introduction to Substitution Function of MSS (Manager Self Services)

This document helps understand the Substitute Functionality, which helps leave approver to

assign his substitute in his absence. This functionality allows substitute to receive all applications

in task list and necessary action can be taken on the same.

Note: Atos team should be informed before making any employee Substitute for the first

time as it is necessary that the Substitute must have Manager Self Service role to utilize

this functionality.

2. Basic Portal Navigation Path

Use the following URL to open IIT Roorkee Employee Portal:

http://advaita.iitr.ac.in/irj/portal

3. Portal’s Login Page

The portal’s login page is displayed as shown below.

User name – Employee number

First time Password - IITRDDMMYYYY (DDMMYYYY format is Date of Birth of

employee)

Reset your new password

Then click on Log On

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4. Home Page of the Portal

4.1 Portal Login & Substitute Creation for Leave Approval

The portal’s login page is displayed as shown below.

User name – Employee number

Password - IITRDDMMYYYY (DDMMYYYY format is Date of Birth of employee)

Then click on Log On

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Click on ‘Manager Self Service’ tab

Click on ‘Work Overview’ tab

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Click on and select Manage Substitution Rule

New pop up window would open. Pop up blocker should be allowed for portal.

Click on Create Rule

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Follow below given sequence in the given window:

1. Click on Select button as highlighted below.

2. Enter employee number of the substitute who would approve leave request during the absence

period.

3. Click Search button.

4. Employee name would display in Current Selection

5. Click Apply.

Substitute employee number/name would appear against Nominee

Assign These Tasks – choose ‘All’

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I want the Nominee to: Click the Radio button in front of ‘Receive My Tasks’

Click Next

In this page Click – ‘On –The rule will be enabled’ and ‘On’ radio button below that.

Then enter date from which you want the leave workflow to go to your substitute.

Click Save after entering date.

Substitute Rule is successfully created.

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Once you are back from leave or don’t need substitution, then Manager Self Service -> Work Overview ->

Click on and select Manage Substitution Rule. Below page would open.

Click on tab ‘Turn Off’ - Again leave applications would start coming only to concerned approver in

Manager Self Service ->Work Overview -> Tasks.

You may delete the rule if you no more want to use same substitute.

revision history · consultant date: 05.01.2016 revision history sr. no. vers ion no. date of...

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