SCHEDULE C – FORM OF PROPOSAL

Submitted to: Corporation of the City of Port CoquitlamPublic Works, Purchasing Division

RFP No.: 2020-14PROPONENT INFORMATION

Legal Name of Proponent:Business Address:Phone Number:Email Address:Contact Person and Title:Business Website:

Identify Business Structure:☐ If a CompanyIncorporated under the laws of what jurisdiction:Incorporation number:

☐ If a PartnershipPartner Name(s):Partner Address(es):

☐ If an IndividualOperating Name:

SUBMISSION CHECKLIST AND FORMATThis section is intended as a checklist for proponents assembling their proposal. Proponents are to provide a response in the format indicated below. If your response requires more space than provided, enclose a supplementary page(s) and reference the page(s) in the space provided. For all enclosures, please indicate the part and section to which they correspond. Proponents are requested to include an electronic version of any printed submission in a pdf file format (on a storage medium, like a flash drive) including all attachments. The electronic copy should contain the identical content. Submission location/method must be according to the instruction found in the “Instructions to Proponents” under Section 3 (email is not acceptable)

Schedule ‘C’ – Form of Proposal ☐Schedule ‘C1’ – Questionnaire ☐Schedule ‘C2’ – Financial Proposal ☐Other attachments as required ☐

RFP Project Title: Heavy Rescue Truck

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RFP # 2020-14 HEAVY RESCUE Schedule C – Form of Proposal

CONFLICT OF INTEREST DISCLOSUREIn this Part, the Proponent must declare that neither it, nor any of its officers, directors, principals or employees, have or have had any relationship with any employees or elected officials of the City which creates or has the potential to create a real or perceived conflict of interest or provide an unfair advantage, except as identified below. Individually, for each such relationship, identify the following:

Name of Party or Individual from the Proponent Involved:Nature of the Relationship:Measures Implemented to Mitigate the Conflict (if any):

PROPONENT DECLARATION AND SIGNATUREThe Proponent declares the information provided in this Proposal is true and accurate. Submission of a Proposal is a representation that the Proponent has obtained a complete copy of the RFP Documents, including any and all Addenda which may be issued. Submission of a Proposal is a representation that the Proponent has full knowledge attendant to providing the Goods or Services.

Authorized Signatory(ies) or Partner(s): Signed in the presence of (witness):

______________________________________ ________________________________________Signature Signature

______________________________________ ________________________________________Name and Title Name and Title

______________________________________ ________________________________________Telephone No. Telephone No.

______________________________________ ________________________________________Cell Phone No. Cell Phone No.

______________________________________ ________________________________________Email Email

MANDATORY REQUIREMENTS

Check this box ☐ to confirm that the Proposal submitted meets the requirements as seen in , 2.4 Schedule ‘Mandatory Requirements’

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RFP # 2020-14 HEAVY RESCUE Schedule C-1 – Questionnaire

SCHEDULE C-1 – QUESTIONNAIRE

Proponents should respond to the questions under each heading clearly and concisely. Responses should be limited to twenty (20) pages (not including Appendix).

The tables below are expandable.

Through the information provided in your Proposal, the City of Port Coquitlam expects to gain an in-depth understanding of a Proponent’s experience, capabilities, capacity to provide the Goods and/or Services outlined in Schedule A - Scope of Goods or Services.

The Evaluation Committee will evaluate the Form of Proposal based on the Evaluation Criteria outlined in the “Instructions to Proponents”, as seen in Section Error: Reference source not found of this RFP.

A detailed, clear and concise response from Respondents is required in order to facilitate the evaluation process. “Yes” or “No” responses will not be acceptable unless the City has requested only a “Yes” or “No” response to the specific item. Any requirement with no response will be presumed to mean it is either not included or not available.

MANDATORY CRITERIA

Proposals not meeting mandatory requirements will not be evaluated. The items listed below are mandatory. See also RFP Instructions to Proponents Section 5.3.

1. The proposal must be received at the Closing Location before the Closing Time as set out on the cover page and in accordance with Instructions to Proponents, 3.4

2. Proposal must be submitted in English in accordance with Instructions to Proponents, 2.2.3. Proposal must be submitted using one of the submission methods set out on the cover page

and in accordance with Instructions to Proponents, 3.34. The proposed Rescue must be fully compliant with the authorities and publications as

identified in ‘Schedule A – Scope of Goods or Services, under the Requirements section as seen in section three (3).

5. The specifications identified as Mandatory in the ’Requirements’ column as seen in Schedule A, 2.4 are mandatory. No substitutions are acceptable.

A) INTRODUCTION LETTER (1%)Responses will receive higher marks for this section that identifies:- a concise introduction letter that outlines their proposal and articulates the advantages of their

proposalProvide an introduction letter, which should consist of no more than one (1) page introducing your company, and identifying the company name, corporate history, and general description of the company, customer base and approach to environmental and social sustainability.

Describe any features and benefits that may distinguish your Proposal. Provide detailed information regarding any sub Proponent relationships, partnerships, or associations of any kind that have been or will be made regarding this opportunity and/or any future contract extension periods.

The introduction letter should be, clearly identified and enclosed with the proposal form.

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RFP # 2020-14 HEAVY RESCUE Schedule C-1 – Questionnaire

B) EXPERIENCE, REPUTATION, RESOURCES AND QUALIFICATIONS (8%)Responses will receive higher marks for this section that identifies:

- Describes extensive experience similar to those services required by the RFP- Describes a respondents strength, stability and capacity of the proponent- Provides recent references that align directly with the services described in this RFP- Personnel whose qualifications and experience with the services required by the RFP

Q1. 1% Describe the Respondents role in the supply process and provide the full legal name and location of the manufacturer (or sub-contractors/manufacturer).

Answer

Q2. 1 % State how many years the manufacturer has been building Rescue trucks, how many Rescue trucks has the manufacturer built that are similar to what is contemplated in this RFP over the previous twelve months.

Answer

Q3. 1% Team Composition: Provide a complete listing of all key personnel including the contract manager who will be assigned to this project. This will include a list of all manufacturer(s) and sub-contractors the Proponent will use who and will be involved in the design, manufacture, testing, supply and delivery of a complete outfitted Rescue, including the percentage of the work performed by each individual/contractor. Include their relevant experience, qualifications for designing and manufacturing a Rescue truck, their roles and responsibilities, leadership, etc., in addition to their availability for this project.

Answer

Q4. 1% Describe each sub-contractors experience with the design, supply and manufacture of completed Rescue trucks similar to the Goods or Services described in this RFP.

Answer

Q5. 0% Where will the Rescue truck be built? Briefly describe each step of the process and where it takes place.

Answer

Q6. References: Describe three (3) specific examples of recent work completed by the Proponent that required the performance of services similar to the Goods or Services described in this RFP (to the extent possible). Identify each contact person who can provide details and feedback regarding the services performed by the Proponent. The City of Port Coquitlam may contact these references.

Reference No. 1 (1%)

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RFP # 2020-14 HEAVY RESCUE Schedule C-1 – Questionnaire

(a))

Project and Client name

(b) Contact Persons name, phone and email

(c) Scope of services provided

(d) Project start and completion date

(e) Names of key personnel involved that will perform services under this resulting agreement

(f) Project value

(g) Key success factors

Reference No. 2 (1%)

(a))

Project and Client name

(b) Contact Persons name, phone and email

(c) Scope of services provided

(d) Project start and completion date

(e) Names of key personnel involved that will perform services under this resulting agreement

(f) Project value

(g) Key success factors

Reference No. 3 (1%)

(a))

Project and Client name

(b) Contact Persons name, phone and email

(c) Scope of services provided

(d) Project start and completion date

(e) Names of key personnel involved that will perform services under this resulting agreement

(f) Project value

(g) Key success factors

Q7. 1% List the company or individual names of any subcontractor(s) you may use, along with their addresses and contact information. NOTE: Subcontractors may be contacted as a part of the evaluation process.

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RFP # 2020-14 HEAVY RESCUE Schedule C-1 – Questionnaire

Answer

Q8. 0% Provide details including financial statements that describe the stability of the respondent.

Answer

C) TRAINING AND SUPPORT (5%)Responses will receive higher marks for this section that identifies:

- extensive and comprehensive training for City staff- increased training options

Q9. 2% If you offer a training program to certify Port Coquitlam’s technicians to work on the vehicle, provide details. Discuss the advantages and disadvantages of this approach to service.

Answer

Q10. 3% The successful proponent shall be responsible for providing on-site (City of Port Coquitlam) operational and maintenance training for City personnel at the proponent’s expense. The training shall be a minimum of four (4) days and shall include at minimum, the following:

Daily pre-trip inspection and basic maintenance requirements; Familiarization and operation of all controls and systems: New technologies incorporated; Demonstration of all apparatus operating systems; Any other training/familiarization requirements specific to the proposed

apparatus

The training sessions shall be divided into separate sessions: one for operational personnel, and one for maintenance personnel.

Please describe your proposed training:

• The method of training delivery;• The scope of the training (operational and maintenance training is to be included);• Number of trainers, names and their roles;• Background and qualification of the proposed trainers; and• Materials included in the training program including examples of materials.• Number of proposed hours of training

Answer

D) WARRANTY AND SERVICING (12%)Responses will receive higher marks for this section that identifies:

- minimized rescue truck down time through on-site service, parts availability and quality of service.- a longer warranty period

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RFP # 2020-14 HEAVY RESCUE Schedule C-1 – Questionnaire

- reduced City administration- Identifies a longer period of time after sale parts and services availability

Q11. 1% Provide a full statement of the warranty period and terms, including extended warranty options, for items listed in C-2, Question #35 as a minimum.

Answer

Q12. 2% Describe your ability to service the Rescue. Please include the location of your nearest local service centre, hours of operation, quantity and experience of mechanics.

Answer

Q13. 1% Describe the process through which the City would obtain warranty service and the expected turnaround time for a request for warranty service.

Answer

Q14. 1% Please describe where the warranty and other services will be completed and whether this will be the location for all service.

Answer

Q15. 1% If applicable, please describe your ability to provide warranty and other service in Port Coquitlam, e.g., because you have premises here or because you offer a mobile service.

Answer

Q16. 1% How long will service be made available for the Rescue?

Answer

Q17. 1% State methodology for handling warranty, post-warranty, replacement parts and on-going support to ensure minimum downtime.

Answer

Q18. 2% Describe your commitment to keeping sufficient inventory of replacement parts available locally to meet the needs of Port Coquitlam for the expected life of the Rescue and indicate your delivery time from receipt of order.

Answer

Q19. 1% State the nearest location of replacement parts inventory depot and the dollar value of inventory for the Rescue.

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RFP # 2020-14 HEAVY RESCUE Schedule C-1 – Questionnaire

Answer

Q20. 1% How long will parts be available for the Rescue?

Answer

E) ENVIRONMENTAL SUSTAINABILITY (5%)Responses will receive higher marks for this section that identifies:

- Describes the respondents and its sub-contractors ability to reduce impact to the environment- Describe the features that reduce the environmental impact of the proposed Rescue- Identifies other value added items not considered in this RFP that will provide commercial or

sustainable benefit to the City

Q21. 2.5% Provide details the Proponent will take to minimize adverse impact to the environment during the provision of the services outlined in this RFP

Answer

Q22. 2.5% Provide details the Proponent will take to minimize greenhouse gas emissions during the provision of the services outlined in this RFP.

Answer

F) VALUE ADD SERVICES OR EQUIPMENT (3%)Responses will receive higher marks for this section that identifies:

- Additional value to the City that is not described in this RFP

Q23. 3% Provide a description of any value added services the Proponent can provide that are not identified in the proponents’ submission that may or may not relate to the service but provide value to the City of Port Coquitlam. Unless otherwise stated, it is understood that there are no extra costs for these services.

Answer

G) DELIVERY (6%)Responses will receive higher marks for this section that identifies:

- Identify a turnaround time as identified or better- Clearly outlines the design and manufacturing schedule

Q24. 1% Provide a detailed project methodology explaining each project task including what will be expected of both the Proponent and the City with respect to each task.

Answer

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RFP # 2020-14 HEAVY RESCUE Schedule C-1 – Questionnaire

Q25. 1% Delivery is preferred within 14 months of order. State anticipated delivery date.

Answer

Q26. 1% Please attach a proposed final build schedule in a Gantt chart or similar showing key milestones and dates. Proponents to include as part of their response a proposed detailed schedule of all activities, phases of the design and manufacturing, project task, key deliverable, milestone dates to complete the design, manufacture, testing and delivery of a complete outfitted Rescue Fire Truck.

Answer

Q27. 1% Provide methodology for providing status updates on progression during Rescue build once the manufacturing starts. Include frequency of photo and video updates.

Answer

Q28. 1% The successful proponent will provide, arrange and pay for all direct and associated travel costs of City staff for inspection trips to the primary manufacturing site at key points during fabrication and prior to sending the finished apparatus to the City of Port Coquitlam.Manufacturing site inspection trips shall be of a minimum three (3) day duration; include commercial transportation (i.e. airfare), meals, accommodation (one room per person), and local transportation to and from plant facility and be conducted during normal business hours Monday through FridayProvide information on the methodology for the factory inspections. Include number of inspections recommended, nature of inspections and location of factory.

Answer

Q29. 1% State availability, location and notification required to arrange for a demonstration and testing of similar equipment proposed.

Answer

H) TECHNICAL SPECIFICATIONS AND INNOVATIVE CONCEPTS (25%)Responses will receive higher marks for this section that identifies:

- best meet the needs of the Fire Department as described in this section and throughout the document- provides innovation not perceived by this RFP that creates efficiencies for the use of the vehicle

Q30. 5% The City requires that its fire apparatus be fully compliant with the following authorities and publications, as applicable (latest editions as of final delivery date to the City). Please describe your methods used to ensure the vehicle will be fully compliant with the above standards.

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RFP # 2020-14 HEAVY RESCUE Schedule C-1 – Questionnaire

a. NFPA 1901, latest edition, Standard for Automotive Fire Apparatusb. CAN/ULC S515, latest edition, Automobile Fire Fighting Apparatus. (Each unit is

to be tested and plated by Underwriters Laboratories of Canada (ULC)).c. CWB/CSA (Canadian Welding Bureau/ Canadian Standards Association), various

standards for welding and inspecting aluminum, stainless steel and steel.d. AWS (American Welding Society), various standards for welding and inspecting

stainless steel and steel.e. CMVSS, Canadian Motor Vehicle Safety Standardsf. BCMVA, British Columbia Motor Vehicle Safety Actg. BC Work Safe Regulations relating to commercial vehiclesh. SAE, Society of Automotive Engineersi. National Electrical Codej. EPA, US Federal Environmental Protection Agency, any other standards not

mentioned which would apply to this contract

Answer

Q31. 10% Provide a draft build sheet and drawings, based on the draft specifications in C-2, Question #33

Answer

Q32. 5% Provide information on facility in regards to quality management that will manufacture/assemble the Rescue (ie. ISO 9001)

Answer

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RFP # 2020-14 HEAVY RESCUE Schedule C-1 – Questionnaire

Q33. 5% Specification Review

USE OF BRAND NAMES: Unless otherwise provided in this solicitation, the name of a certain brand, make or manufacturer does not restrict (Proponents) to the specific brand, make or manufacturer named, but conveys the general style, type, character, and quality of the article desired. Any article which the City, in its sole and absolute discretion, determines to be the equivalent of that specified, considering quality, workmanship, economy of operation, and suitability for the purpose intended, shall be accepted. The Proponent should clearly and specifically identify the product being offered and to provide sufficient descriptive literature, catalogue cuts and technical detail to enable the City to determine if the product offered meets the requirements of the solicitation.

The City will be the final authority on what constitutes “equivalent” or meets acceptable thresholds of standards or quality.

The proposed vehicle must comply with all Canadian Federal and Provincial government regulation and requirements and all other authorities as identified in Schedule A – Scope of Goods or Services.

Whether specifically mentioned herein or not, all parts necessary to provide complete and efficient Rescue shall be furnished. Such parts shall conform to the best current engineering practices of the industry relative to design, structure, quality of materials and workmanship.

Proposals shall be based on the specifications as identified in ‘Schedule A – Scope of Goods or Services’, the Mandatory requirements identified throughout and as otherwise identified throughout this RFP document.

Specifications identified below in the ‘Requirements’ column marked as ‘Mandatory’ must be met. Proposals not meeting the mandatory requirements will not be considered for evaluation. Items identified as ‘preferred’ in the ‘Requirements’ column, allow for equivalent alternatives to the equipment specified and may be considered if full descriptive data on proposed alternatives is clearly indicated in the column pertaining to each and every section and paragraph on this form. The City reserves the right to determine, at its sole discretion, whether the alternatives are equal to the equipment specified. Should your proposed alternatives lead to cost savings or operational efficiencies, please elaborate.

ALTERNATIVES TO SPECIFICATIONSProposals shall be based on the specifications. Equivalent alternatives to equipment specified may be considered if full descriptive data on

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RFP # 2020-14 HEAVY RESCUE Schedule C-1 – Questionnaire

proposed alternatives is clearly indicated in the column pertaining to each section and paragraph on this form.

The City of Port Coquitlam reserves the right to determine, at its sole discretion, whether the alternatives are equal to the equipment specified.

Any supporting literature provided for alternatives shall refer to the specification page number.

Each "NO" indicated shall be fully explained. If a section or paragraph contains an empty column, where the bidder neglected to indicate "YES" or "NO", it is assumed the bidder is not conforming to the requirements of this specification or paragraph. If no explanation is given in the “alternatives” column, the proposal may be subject to rejection. When exceptions are not taken but inconsistencies are noted in the submitted detailed specifications, the bid may be subject to rejection.

All deviations, regardless of significance must be fully explained.

ITEM: DESCRIPTION REQUIREMENTS ‘YES’ ‘NO’ Provide Details, If ‘NO” IDENTIFY DEVIATIONChassis Wheelbase Short as possible PreferredMaximum width Under 110” Preferred

ManoeuverabilityShortest turning, stopping, ramp angle.

Preferred

Roof CabApproximately 10” raised roof cab with full height doors

Preferred

Cab LengthApproximately 70” from front axle to rear of cab

Preferred

CabMaximum visibility through all glass

PreferredRear crew compartment to have tinted windows to match current apparatus

Cab EMS cabinet (1) Preferred Provide details

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RFP # 2020-14 HEAVY RESCUE Schedule C-1 – Questionnaire

with shelving

Light TowerCommand Light KL415A-FX with Backlight

Preferred

Compartment sMaximum space available

PreferredProvide details

Compartments

Must include a minimum of (2)1000 lb slide out trays, (8) 500 lb. slide out trays with toolboards.(4) 30 deg. tip out trays, (6) adjustable shelves,

Preferred

Compartment Cargo Slides

On Scene Solutions Preferred

Seating

Sigtronic (5) station in-cab intercom system with (5)headsets for hearing protection and communication

Preferred

Hooks for headsets to be installed in head liner as per customer preference

Axle Single rear axle Preferred

Front Axle23,000 lb. front axle; multi leaf

Preferred

Rear Axle30,000 lb. rear axle; multi-leaf

Preferred

Rear Brakes Rear drum brakes Preferred

Front BrakesFront disc brakes/drum brakes

Preferred

Wheels Alcoa ultra-bright Preferred

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RFP # 2020-14 HEAVY RESCUE Schedule C-1 – Questionnaire

aluminium wheels

TiresMichelin XDN2 rear tires

Preferred

TiresMichelin XFE front tires

Preferred

EngineCummins L9 450 hp c/w compression brake

Preferred

Transmission Allison EVS 3000 Preferred

Electrical control system

Weldon v-mux system c/w cameras c/w 2 screens

Preferred

Lube system Auto lube system Preferred

InteriorQuality interior finishing

Preferred

Windows Electric windows Preferred

LightingAll Whelen brand emergency and scene lighting

Preferred

SirenQ2B siren pedestal/flush mount

Preferred

Cab Siren ControlSteering Wheel controlled

Preferred

Batteries(6) group 31 batteries AGM deep cycle

Preferred

Battery chargerXantrex 40 amp battery charger

Preferred

Shoreline 20A, 120v Kussmaul auto-

Preferred

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RFP # 2020-14 HEAVY RESCUE Schedule C-1 – Questionnaire

eject 091-20WP-120

Fuel tankMinimum 50 gallon US fuel tank both side fill

Preferred

StorageMaximum compartment storage possible

Preferred

SCBA CylindersStorage in Cabinet(16)

Preferred

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RFP # 2020-14 HEAVY RESCUE Schedule C-2 – Financial Proposal

SCHEDULE C-2 – FINANCIAL PROPOSAL

Responses will receive higher marks for this section that identifies:- A lower financial cost- Multiple payment schemes or strategies, and processes for managing currency differences

Note: All pricing provided should be in Canadian funds and exclusive of Taxes

FEE PROPOSAL (35%):

1. Proposals should include a pricing spreadsheet that provides a breakdown of costs by major project activity/phase, including effort, relevant charge out rates/consulting fees, and total costs such as, but not limited to: software or hardware expense, travel costs, accommodations, optional services or components, etc.

2. Include a schedule for pricing of the Rescue, itemized schedule for the equipment provided and cost efficiencies as applied to the Rescue cost. All equipment proposed should be listed in a separate costing sheet that is easily accessible by the City.

3. Provide a final summary sheet providing an overall project cost.

FEES AND PAYMENTS:

1. The Respondent offers to supply to the City of Port Coquitlam the Goods and/or Services for the prices plus applicable taxes as follows to the City of Port Coquitlam Public Works Building, 1737 Broadway Street, Port Coquitlam, BC.

2. For each payment option proposed, provide a breakdown of the associated costs.

PAYMENT OPTION 1

Quantity Description Price1 Rescue Cab and Chassis $

2 Body $

3 Training $

4 Photographs and Video reporting $

TOTAL $

Site Inspections

5 Site inspection (per person) $

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RFP # 2020-14 HEAVY RESCUE Schedule C-2 – Financial Proposal

PAYMENT OPTION 1 – STATE PROPOSED TERMS AND CONDITIONS

PAYMENT OPTION 2

Quantity Description Price1 Rescue Cab and Chassis $

2 Body $

3 Training $

4 Photographs and Video reporting $

TOTAL $

Site Inspections

5 Site inspection (per person) $

PAYMENT OPTION 2 - STATE PROPOSED TERMS AND CONDITIONS

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RFP # 2020-14 HEAVY RESCUE Schedule C-2 – Financial Proposal

PAYMENT OPTION 3

Quantity Description Price1 Rescue Cab and Chassis $

2 Body $

3 Training $

4 Photographs and Video reporting $

TOTAL $

Site Inspections

5 Site inspection (per person) $

PAYMENT OPTION 3 - STATE PROPOSED TERMS AND CONDITIONS

SERVICE RATES

Quote your non-warranty service rates $

END OF SCHEDULE ‘C-2'

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