Risk Management: Community Bicycle CenterI. Hazards

People: Attributes people bring to an activity: skills, attitudes, physical fitness, health, age, and fears

Equipment: Resources that impact an activity: clothing, bicycles, and accessories

Environment: Factors which impact an activity: weather, terrain, and road conditions

Size of group Staff: Youth Ratio Knowledge/Experience Diverse skills Health Age Emotional attributes Attitudes Poor public etiquette Undisclosed medical conditions Reckless riding Insufficient supervision/communication

Improper clothing Poor bicycle maintenance/equipment failure No first aid kit/supplies or emergency contact info carried Safety rescue equipment insufficient or inaccessible Medication not carried Poor helmet fit Poor bicycle fit Bike repair equipment and supplies Cell phone service/power failure Water/Snacks

Weather conditions (extreme heat, cold, ice, rain, wind, and exposure) Poor road conditions (slick roads, potholes, sand, shoulders, large cracks…) Bugs/biting insects Stressful conditions Cell phone service/power failure Traffic conditions

II. Mitigating Select Risks Risk = Threat x Likelihood (Probability) x Impact

Risk Outcome Existing Treatment Plan

Pre-Ride Strategies to mitigate risk

Before Every Ride:

Rider gets hit by automobile or bike

*Serious possibly fatal*Involvement of emergency services*PTSD *Possibility of cancellation of rides in the future*“Bad Press”

*Survey scene and secure safety of all participants*Asses condition of hit participant*Administer first aid*Monitor/record progress.*Notify emergency services, if needed*Notify participant’s emergency contacts.

* Identify the ride chaperone (RC) with the highest level of medical training. *Review Emergency Medical Forms for all riders. *Ride chaperones have read and understand the Ride Leaders Manual (RLM).*RCs follow the RLM protocol, which includes: ABC Quick Check, group riding guidelines, rules of the road, a pre-ride check

RC with the highest level of medical training:

Riders with “red flag” pre-existing medical conditions (also list condition):

list, and incident reports. *RCs assess participants/personal skill level.*RCs choose a bike route does not exceed rider/leader skill level* All participants/riders are briefed on proposed route before departure. * RCs pay attention to weather changes/patterns before and during the ride. Adjust ride route/speed accordingly.*During the ride, riders adhere to RLM guidelines.

RC responsible for leading group ABC Quick Check and pre-ride briefing. RC also responsible for making sure participant are wearing appropriate clothing:

RC responsible for ensuring all bike/safety materials identified by the pre-ride check-list are packed for the ride:

Rider suffers an asthma attack

*Serious possibly fatal*Involvement of emergency services

*Assess condition*Give medication immediately**If no medication available, notify emergency services immediately***Monitor/record progress*Notify emergency services, if needed.*Notify participant’s emergency contact*Arrange for vehicle transportation home, if needed

*Identify the ride chaperone (RC) with the highest level of medical training.*Review emergency medical forms for all riders*Ensure that riders with pre-existing conditions bring his/her medication on rides. *Identify and asses any variables that may increase the likelihood of an asthma attack (weather, route difficulty)

Rider suffers an allergic reaction

*Serious possibly fatal*Involvement of emergency services

*Secure safety of all participants*Assess condition of participant*Administer first aid*Monitor/record progress*Notify emergency services*Follow their instructions*Notify participant’s emergency contact

*Identify the ride chaperone (RC) with the highest level of medical training.*Review emergency medical forms for all riders. *Adjust snacks/drinks accordingly.

Rider is severely cut, burned, and/or blistered

*Serious possibly fatal*Involvement of emergency services *Possibility of cancellation of rides in the future*“Bad Press”

*Secure safety of all participants*Assess condition of participant*Administer first aid*Monitor/record progress*Notify emergency services*Follow their instructions*Notify participant’s emergency contact

*Identify the (RC) with the highest level of medical training.*Review emergency medical forms for all riders. * Asses weather conditions and prepare accordingly. Pay attention to weather changes/patterns during the ride. Reinforce proper seasonal/cycling attire.*Ride chaperones have read and understand the Ride Leaders Manual (RLM).*RCs follow the RLM protocol, which includes: ABC Quick Check, group riding guidelines, rules of the road, a pre-ride check list, and incident reports. *RCs assess participants/personal skill level.*RCs choose a bike route does not exceed rider/leader skill level* All participants/riders are briefed on proposed route before departure. *During the ride, riders adhere to RLM guidelines

Rider Sickness *Serious possibly fatal*Involvement of emergency services*Possibility of cancellation of rides in the future*“Bad Press”

*Assess condition *Be aware of other participants’ health status*Administer first aid *Notify Emergency Services*Follow their instructions*Notify participant’s emergency contact

*Identify the ride chaperone (RC) with the highest level of medical training.*Review emergency medical forms for all riders.* Watch for heath indicators *Reinforce proper seasonal/cycling attire

Rider gets hypothermia

*Serious possibly fatal*Involvement of emergency services*Possibility of

*Provide immediate relief (if possible, bring participant inside to warmer environment, wrap

*Identify the ride chaperone (RC) with the highest level of medical training.*Review emergency

cancellation of rides in the future*“Bad Press”

participant in blankets, extra clothing, whatever is accessible) *Reapply warmth*Assess*If necessary, notify emergency services*Follow their instructions*Notify participant’s emergency contact

medical forms for all riders.* Watch for heath indicators *Reinforce proper seasonal/cycling attire

Rider’s limb is disabled

*Involvement of emergency services *Possibility of cancellation of rides in the future*“Bad Press”

*Secure all participants*Give immediate first aid*Assess future action*Monitor condition*Notify emergency services*Follow their instructions*Notify participant’s emergency contact

*Identify the ride chaperone (RC) with the highest level of medical training.* Asses weather conditions and prepare accordingly. Pay attention to weather changes/patterns during the ride. *Ride chaperones have read and understand the Ride Leaders Manual (RLM).*RCs follow the RLM protocol, which includes: ABC Quick Check, group riding guidelines, rules of the road, a pre-ride check list, and incident reports. *RCs assess participants/personal skill level.*RCs choose a bike route does not exceed rider/leader skill level* All participants/riders are briefed on proposed route before departure. *During the ride, riders adhere to RLM

Rider suffers from a mental health crisis

*Involvement of emergency services

*Secure all participants*Secure supervision and counseling of the participant with the disorder*Notify emergency services, if needed*Notify participant’s emergency contact

*Identify the (RC) with the highest level of medical/counseling training.*Review emergency medical forms for all riders.

Rider is assaulted*Involvement of emergency services *Possibility of cancellation of rides in the future*“Bad Press”

*Secure safety of all participants*Assess condition of the participant*Administer first aid *Monitor and record progress*Notify emergency services*Notify participants emergency contact

*Teach, encourage, and model public etiquette before and during rides.*Pay attention to group dynamics and possible sources of tension.*Follow rules of the road and group riding guidelines as outlined in RMI

Rider absconds and will not return

*Involvement of emergency services and/or emergency contact*Possibility of cancellation of rides in the future*“Bad Press”

* De-escalate situation. Temporary suspend ride. *Consider and plan options (possibly designate person to follow absconder)*Notify staff at the CBC. *CBC staff notifies rider’s emergency contact*Notify emergency services, if necessary.

*Stress the concept that participants are on a CBC group ride, not a personal ride. *Be watchful and act quickly when absence is noted.* Use a lead and sweep RC

III. CBC Emergency and Critical Incident Contact List

Community Bicycle Center: 282.9700; 284 Hill Street, Biddeford, ME 04005Emergency: 911Biddeford Police Department, Non-Emergency: 282.5127

Name Title Cell HomeAndy Greif Executive Director 229.8199 985.3727Andrew Burnell Programs/Vol. Director 282.1926 286.4864Bronwyn Potthoff Vista Volunteer 232-5600 310.8340Becky Harkema Board President 432.7652 283.0100Carl Walsh Director- Biddeford

Recreation Department590.1932 282.6755

283.0841(w)Jerry Lapierre Facilities Director- City

of Biddeford286.4977 282.1946

283.0841 (w)Dave Marchand Biddeford Parks (284

Hill St.) Facilities Director

590.3005 X