roadway history - gis-t.transportation.org
TRANSCRIPT
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Roadway HistoryAutomating Quick Workflows for Simple Tracking
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Florida Department of Transportation
⮚Kyle Purvis (Presenter)▪ Statistics Administrator for District One of the FDOT
⮚Jozette Calvert (GIS Coordinator)▪ GIS Coordinator for District One of the FDOT
⮚Dylan Kanhai (Application Developer)▪ GIS Intern for District One of the FDOT
Introductions
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Florida Department of Transportation
◼ Simple and quick◼ Works well with smaller/job specific datasets◼ Removes GIS intimidation factor for non-technical users◼ Allows “Old School” spreadsheet/paper file users to get involved ◼ Establishes Official repository◼ Gives Employees new to the position access to the “Institution
Knowledge”◼ Users can visualize there data geographically and with other datasets
Overview
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Florida Department of Transportation
Roadway History Problem
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Florida Department of Transportation
The Solution
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Florida Department of Transportation
SharePoint Access FGDB
How did we get there?
• Quick workflow to stand up basic tracking of job specific data to be integrated into GIS
• Less than one hour if spread sheet is already implemented by user
• Allows users to edit records in form view
• Users do not need any type of GIS software or GIS experience to edit records
• Drag and drop file functionality for adding documents
• Record specific documents can be accessed from the map
• Entire process can be automated to reflect user changes
*or any spatially enable database
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Florida Department of Transportation
1. Create a SharePoint List to store records2. Create SharePoint Library to store documents
❖Important:▪ SharePoint list must contain a field to relate records to library documents (if you wish to
link records to documents)o Two basic options:
1. Establish file naming convention that relates documents to records2. User inputs unique file or folder name per record entered
SharePoint
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Florida Department of Transportation
1. Link Access to SharePoint list2. Create Table to Table query to export table to .mdb
• Note: Empty personal geodatabase (.mdb) should be created beforehand through ArcGIS desktop or catalog so you will a place to export the table to
▪ Advantage that can be leveraged during this export queryo Reformat data to meet GIS expectations✔String to Double or vice versa✔Rename fields✔ Join data from other Sharepoint Lists or databases✔Add calculated columns
◼ Advanced concepts using autoexec querieso Use Update Query to update SharePoint table with geoprocessing resultso Use calculated columns to update document library attributes
Note: Process can be automated by autoexec macro and powershell to keep .mdb table updated with new SharePoint entries and edits
Access
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Florida Department of Transportation
1. Basic GIS model or python script
FGDB
Note : Process can be automated through basic python script in scheduler
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Florida Department of Transportation
◼ Use the FGDB to create service and/or application of your choosing
Application
*Example uses basic web app builder in local portal
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Florida Department of Transportation
Built In link to Specific Document
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Florida Department of Transportation
Built in Link to All Documents by Year
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Florida Department of Transportation
◼ Hire a new intern
◼ Upload the rest of our County’s records within the District
◼ Consolidate “domain” categories for better queries
◼ Incorporate official memos that document historical changes made to LRS basemap
Looking to the Future History App
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Florida Department of Transportation
◼ User Permissions◼ “Domain” changes on the fly◼ Data backup◼ Data Validation◼ Attribute file folders and documents◼ Users can set email alerts of changes made◼ Automatic user tracking field for who made changes last◼ Automatic date fields for created and modified dates◼ Set up workflows for approvals, acknowledgments
Leverage Built-in SharePoint Features
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Florida Department of Transportation
Drainage Report Link Example
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Florida Department of Transportation
Drainage Links Straight to Report
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Florida Department of Transportation
Drainage Link to SharePoint for Editing
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Florida Department of Transportation
◼ Maintenance Agreements• Lighting, Mowing, Litter, Weed Control, Sweeping, etc. . . .
▪ Public Maintenance Requests▪ Environmental Permits▪ Drainage Reports▪ Traffic Operation Studies
• Speed Studies, Intersection Studies, Corridor Studies, TMC, etc. . . .
▪ Signals/Signal Systems▪ Material Facilities
• Aggregate Mines, Asphalt/Concrete Plants, Precast Prestress, and Testing Labs
Other Applications Utilizing this Workflow
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Florida Department of Transportation
Questions?