Role Play Induction Process For new Role Play Induction Process For new EmployeesEmployees

Induction ProgramInduction Program

An induction programme is the process used within many An induction programme is the process used within many businesses to welcome new businesses to welcome new employees to the company  to the company and prepare them for their new role. Induction training and prepare them for their new role. Induction training should, according to should, according to TPI-theoryTPI-theory, include development of , include development of theoretical and practical skills, but also meet interaction theoretical and practical skills, but also meet interaction needs that exist among the new employees. An Induction needs that exist among the new employees. An Induction Programme can also include the safety training delivered Programme can also include the safety training delivered to contractors before they are permitted to enter a site or to contractors before they are permitted to enter a site or begin their work. It is usually focused on the particular begin their work. It is usually focused on the particular safety issues of an organisation but will often include safety issues of an organisation but will often include much of the general company information delivered to much of the general company information delivered to employees.employees.

Benefits of an induction programmeBenefits of an induction programme An induction programme is an important process for bringing staff An induction programme is an important process for bringing staff

into an organisation. It provides an introduction to the working into an organisation. It provides an introduction to the working environment and the set-up of the employee within the organisation. environment and the set-up of the employee within the organisation. The process will cover the employer and employee rights and the The process will cover the employer and employee rights and the terms and conditions of employment. As a priority the induction terms and conditions of employment. As a priority the induction programme must cover any programme must cover any legallegal and  and compliancecompliance requirements for  requirements for working at the company and pay attention to the working at the company and pay attention to the health and safetyhealth and safety of the new employee. of the new employee.

An induction programme is part of an organisations An induction programme is part of an organisations knowledge managementknowledge management process and is intended to enable the new  process and is intended to enable the new starter to become a useful, integrated member of the team, rather starter to become a useful, integrated member of the team, rather than being "thrown in at the deep end" without understanding how to than being "thrown in at the deep end" without understanding how to do their job, or how their role fits in with the rest of the company.do their job, or how their role fits in with the rest of the company.

Good induction programmes can increase productivity and reduce Good induction programmes can increase productivity and reduce short-term short-term turnover of staffturnover of staff. These programs can also play a critical . These programs can also play a critical role under the socialization to the organization in terms of role under the socialization to the organization in terms of performance, attitudes and organizational commitment.performance, attitudes and organizational commitment.

A Typical Induction ProgramA Typical Induction Program

A typical induction programme will include at least some of the A typical induction programme will include at least some of the following:following:

any legal requirements (for example in the , some any legal requirements (for example in the , some Health and SafetyHealth and Safety training is obligatory) training is obligatory)

any regulatory requirements (for example in the graphic design any regulatory requirements (for example in the graphic design sector certain copyright laws need to be adhered to)sector certain copyright laws need to be adhered to)

introduction to terms and conditions (for introduction to terms and conditions (for example, holiday entitlement, how to make expense claims, etc.)example, holiday entitlement, how to make expense claims, etc.)

a basic introduction to the company, and how the particular a basic introduction to the company, and how the particular department fits indepartment fits in

a guided tour of the building.a guided tour of the building. set-up of payroll detailsset-up of payroll details introductions to key members of staffintroductions to key members of staff specific job-role trainingspecific job-role training

Best practiceBest practice In order to fully benefit the company and employee, the induction In order to fully benefit the company and employee, the induction

programme should be planned in advance. A timetable should be programme should be planned in advance. A timetable should be prepared, detailing the induction activities for a set period of time prepared, detailing the induction activities for a set period of time (ideally at least a week) for the new employee, including a named (ideally at least a week) for the new employee, including a named member of staff who will be responsible for each activity. This plan member of staff who will be responsible for each activity. This plan should be circulated to everyone involved in the induction process, should be circulated to everyone involved in the induction process, including the new starter. If possible it should be sent to the new including the new starter. If possible it should be sent to the new starter in advance, with opportunity for the new employee to discuss starter in advance, with opportunity for the new employee to discuss any alterations that may be identified. any alterations that may be identified.

It is also considered best practice to assign a buddy to every new It is also considered best practice to assign a buddy to every new starter. If possible this should be a person who the new starter will starter. If possible this should be a person who the new starter will not be working with directly, but who can undertake some of the not be working with directly, but who can undertake some of the tasks on the induction programme, as well as generally make the tasks on the induction programme, as well as generally make the new employee feel welcome. (For example, by ensuring they are new employee feel welcome. (For example, by ensuring they are included in any lunchtime social activities.)included in any lunchtime social activities.)

Reference: ask.comReference: ask.com

What the studio uses as current safety What the studio uses as current safety proceduresprocedures

Workplace safety procedures are designed to keep Workplace safety procedures are designed to keep employees, visitors and customers safe while helping to employees, visitors and customers safe while helping to reduce the stress associated with the work area. reduce the stress associated with the work area. Company management should take the time to develop Company management should take the time to develop safety procedures at work that get the entire staff safety procedures at work that get the entire staff involved in making company safety a priority.involved in making company safety a priority.

Reporting ProcessReporting Process

One of the ways to help get employees and One of the ways to help get employees and management involved together in the safety procedures management involved together in the safety procedures of your company is to implement a reporting process. of your company is to implement a reporting process. When employees see potential safety problems, they When employees see potential safety problems, they should be trained to avoid trying to handle the problems should be trained to avoid trying to handle the problems on their own. Employees should be aware of the safety on their own. Employees should be aware of the safety reporting process, and report safety issues immediately. reporting process, and report safety issues immediately. When the staff knows how to report safety concerns, it When the staff knows how to report safety concerns, it will keep everyone more vigilant on looking out for will keep everyone more vigilant on looking out for problems. This creates a culture of safety within the problems. This creates a culture of safety within the company that can help the company maintain a safe company that can help the company maintain a safe work environment.work environment.

EvacuationEvacuation

When an emergency happens within your facility, such When an emergency happens within your facility, such as a fire or explosion, it is important for everyone in the as a fire or explosion, it is important for everyone in the company to know the evacuation procedure. Develop an company to know the evacuation procedure. Develop an evacuation procedure that covers everyone in the evacuation procedure that covers everyone in the company. Point out the closest emergency exit to each company. Point out the closest emergency exit to each department, and develop a set of procedures for the safe department, and develop a set of procedures for the safe evacuation of the building. Those procedures would evacuation of the building. Those procedures would include what personal items to bring when evacuating, include what personal items to bring when evacuating, the route each person should take and how to report to a the route each person should take and how to report to a member of the management team once an employee is member of the management team once an employee is outside the building. Post evacuation maps throughout outside the building. Post evacuation maps throughout the building, and check emergency exits regularly to the building, and check emergency exits regularly to make sure they remain accessible.make sure they remain accessible.

First Aid KitFirst Aid Kit

Well-stocked first aid kits should be a part of any Well-stocked first aid kits should be a part of any company safety program. Place first aid kits in each work company safety program. Place first aid kits in each work room, and have a small first aid kit in every manager's room, and have a small first aid kit in every manager's office. A first aid kit should contain sterilized bandages, office. A first aid kit should contain sterilized bandages, medical adhesive tape, headache medication, medical adhesive tape, headache medication, antibacterial ointment, surgical gauze and over-the-antibacterial ointment, surgical gauze and over-the-counter pain medication. It should also include any site-counter pain medication. It should also include any site-specific emergency items, such as an eye wash for specific emergency items, such as an eye wash for areas that use potent chemicals. Instructions for basic areas that use potent chemicals. Instructions for basic CPR should be included. CPR should be included.

Refernce:http://smallbusiness.chron.com/safety-procedures-work-2615.htmlRefernce:http://smallbusiness.chron.com/safety-procedures-work-2615.html

What the equipment safety checks areWhat the equipment safety checks are

Equipment InventoryEquipment Inventory

Your checklist for equipment safety should include a list Your checklist for equipment safety should include a list of all machinery in your workplace. Record the location of all machinery in your workplace. Record the location of each piece of equipment and a brief physical of each piece of equipment and a brief physical description. Also note the potential safety problems this description. Also note the potential safety problems this equipment could cause, and how to account for these equipment could cause, and how to account for these

dangersdangers..

TrainingTraining

For each piece of equipment, determine whether For each piece of equipment, determine whether adequate safety training has been provided to each adequate safety training has been provided to each person who uses it. Determine if further training must be person who uses it. Determine if further training must be scheduled to bring employees up to speed on the risks scheduled to bring employees up to speed on the risks and precautions of each piece of equipment. Ensure that and precautions of each piece of equipment. Ensure that the training is properly documented, with signatures from the training is properly documented, with signatures from all involved that the proper training has taken place.all involved that the proper training has taken place.

If the equipment in your workplace came with written If the equipment in your workplace came with written instructions, ensure that each employee has a copy of instructions, ensure that each employee has a copy of them. Verify that everyone has read and understood the them. Verify that everyone has read and understood the sections of the instruction manual that explain dangers sections of the instruction manual that explain dangers and warnings about the use of the equipment. Safe and warnings about the use of the equipment. Safe operating procedures should be clearly identified at each operating procedures should be clearly identified at each equipment site. equipment site.

EnvironmentEnvironment

Ensure that all equipment is being used in a safe Ensure that all equipment is being used in a safe location. Some equipment can only be used in well-location. Some equipment can only be used in well-ventilated areas. Some must only be stored in a room ventilated areas. Some must only be stored in a room that falls within a specified temperature range. Consider that falls within a specified temperature range. Consider fire hazards near the equipment that may cause danger. fire hazards near the equipment that may cause danger. Some equipment can be dangerous to use in damp Some equipment can be dangerous to use in damp conditions.conditions.

SignsSigns

Place easily visible warning signs and labels Place easily visible warning signs and labels near each piece of equipment in your workplace. near each piece of equipment in your workplace. If only certain people are authorized to use a If only certain people are authorized to use a piece of machinery, post the list of authorized piece of machinery, post the list of authorized personnel near it. Also post the required safety personnel near it. Also post the required safety gear that must be worn near the equipment. gear that must be worn near the equipment. Post safety instructions and cautions where Post safety instructions and cautions where employees will easily notice them before using employees will easily notice them before using the equipment. Clearly label all storage the equipment. Clearly label all storage containers with contents and safety instructions. containers with contents and safety instructions. “Out of order” signs must be placed on any “Out of order” signs must be placed on any equipment that is not in full working order.equipment that is not in full working order.

ScheduleSchedule

Every workplace must schedule routine inventory and Every workplace must schedule routine inventory and maintenance on a regular basis. Each piece of maintenance on a regular basis. Each piece of machinery must be checked to ensure it is in working machinery must be checked to ensure it is in working condition. Safety standards must be checked. Warning condition. Safety standards must be checked. Warning labels and instructions must be updated to ensure that labels and instructions must be updated to ensure that they are easily visible and understood. Safety training they are easily visible and understood. Safety training must be repeated regularly to ensure that employees must be repeated regularly to ensure that employees retain the information. The maintenance schedule will retain the information. The maintenance schedule will vary widely based on the types of equipment you use. vary widely based on the types of equipment you use. Make safety a priority in your workplace by following a Make safety a priority in your workplace by following a regular routine of safety maintenance and training.regular routine of safety maintenance and training.

Reference: http://www.ehow.com/way_5418267_equipment-safety-checklist.htmlReference: http://www.ehow.com/way_5418267_equipment-safety-checklist.html

Who is the designated safety Who is the designated safety

representative?representative?

The designated safety representative is elected The designated safety representative is elected through the OH&S Committee. This person had through the OH&S Committee. This person had expressed interest and a willingness to train if expressed interest and a willingness to train if necessary as a safety representative.necessary as a safety representative.

List 10 important existing & potential List 10 important existing & potential hazards in the studiohazards in the studio

Sitting on a chair for a long time without proper back support may cause Sitting on a chair for a long time without proper back support may cause back injuryback injury

Over reaching or twisting may cause injuryOver reaching or twisting may cause injury Unrealistic expectations of management can cause stress over a sustained Unrealistic expectations of management can cause stress over a sustained

period of time.period of time. Not using a document holder may cause eye strain and tilting and turning of Not using a document holder may cause eye strain and tilting and turning of

the head may cause neck injury.the head may cause neck injury. Computer monitor may cause eye strain/soreness, dry eyes, blurred vision Computer monitor may cause eye strain/soreness, dry eyes, blurred vision

and tearing.and tearing. Contrast and brightness of computer monitor can result in strain on eyes.Contrast and brightness of computer monitor can result in strain on eyes. Glare from the computer screen may result in squinting and eye strain.Glare from the computer screen may result in squinting and eye strain. Fluorescent light can be a problem for harshness on the eyes. Fluorescent light can be a problem for harshness on the eyes. Poor vision can affect posture in trying to view the monitor, leading to Poor vision can affect posture in trying to view the monitor, leading to

muscular/skeletal conditions. muscular/skeletal conditions. Occupational Overuse Syndrome may occur from frequent and repetitive Occupational Overuse Syndrome may occur from frequent and repetitive

movements, forceful movements and postures that are held for long periodsmovements, forceful movements and postures that are held for long periods

Describe a procedure for controlling Describe a procedure for controlling

these risks.these risks. To begin with I would put the following information up on the notice To begin with I would put the following information up on the notice

board of the workplace and messages around specific areas where board of the workplace and messages around specific areas where the problem occurs. the problem occurs.

I would not sit for a long time I would get up each 30 mins from the I would not sit for a long time I would get up each 30 mins from the computer and have a stretch. I would make sure everything is close computer and have a stretch. I would make sure everything is close to me while working from a desk to prevent twisting and over to me while working from a desk to prevent twisting and over reaching.reaching.

I would make sure that the back of the chair that I was using had I would make sure that the back of the chair that I was using had lumbar support up or down. I would make sure the office chair had lumbar support up or down. I would make sure the office chair had lumbar support back and forwards. I would also make sure the lumbar support back and forwards. I would also make sure the chair’s seat height was adjustable to go up and down. I would make chair’s seat height was adjustable to go up and down. I would make sure all computers in the studio had document holders.sure all computers in the studio had document holders.

In preventing eye strain/soreness, dry eyes, blurred vision and In preventing eye strain/soreness, dry eyes, blurred vision and tearing and general eye care I would put a message on each tearing and general eye care I would put a message on each computer to say “look away from the monitor when the eyes are computer to say “look away from the monitor when the eyes are starting to get a bit strained and focus on an object that is further starting to get a bit strained and focus on an object that is further away from the computer screen. away from the computer screen.

Describe a procedure for controlling Describe a procedure for controlling these risks.these risks.

Make sure the contrast and brightness is correct on the monitor to Make sure the contrast and brightness is correct on the monitor to prevent strain on eyes. Make sure there is no glare coming from the prevent strain on eyes. Make sure there is no glare coming from the computer screen, a good way to prevent this is to close blinds on computer screen, a good way to prevent this is to close blinds on windows. windows.

I would install correct lights not fluorescent bulbs to prevent I would install correct lights not fluorescent bulbs to prevent harshness on eyes. I would tell the employees to get an eye test every harshness on eyes. I would tell the employees to get an eye test every 2 years to prevent bad posture in trying to view the computer monitor 2 years to prevent bad posture in trying to view the computer monitor which may lead to muscular/skeletal problems.which may lead to muscular/skeletal problems.

To prevent OOS from occurring I would let the employees know and To prevent OOS from occurring I would let the employees know and put up a sign to take 5 minutes break every half hour. Arrange the put up a sign to take 5 minutes break every half hour. Arrange the work area correctly to prevent stretching or twisting. Check that you work area correctly to prevent stretching or twisting. Check that you have the correct posture with a sign showing the correct way. Start have the correct posture with a sign showing the correct way. Start keyboard work slowly. Don’t accumulate work breaks. Undertake keyboard work slowly. Don’t accumulate work breaks. Undertake appropriate exercises. Report break downs. Do not eat your lunch at appropriate exercises. Report break downs. Do not eat your lunch at your desk. Include full body stretches. Observe your sleeping your desk. Include full body stretches. Observe your sleeping position. Develop an exercise program.position. Develop an exercise program.

Discuss with management any stressful situations to avoid escalation Discuss with management any stressful situations to avoid escalation of workplace stress.of workplace stress.

Describe a procedure for reporting risks Describe a procedure for reporting risks

and incidentsand incidents Risks and incidents can be reported either verbally and documented Risks and incidents can be reported either verbally and documented

on a specific form. The form should include.on a specific form. The form should include. Date and time of incidentDate and time of incident Persons involved, date of birth and addressPersons involved, date of birth and address Witnesses to the incidentWitnesses to the incident Description of incidentDescription of incident Any identified cause of incidentAny identified cause of incident Injuries incurred Injuries incurred Treatment givenTreatment given Medical referral attendedMedical referral attended Person responsible (victim) notifiedPerson responsible (victim) notified Reported to OH&S safety representativeReported to OH&S safety representative Action TakenAction Taken Any modifications to the work site requiredAny modifications to the work site required Risk Assessment performedRisk Assessment performed

Describe the studio’s Describe the studio’s meetings/inspection and consultative meetings/inspection and consultative

process for OH&S issuesprocess for OH&S issues

There should be an inspection by the OH&S safety There should be an inspection by the OH&S safety officer monthly. Any defects found would be assessed officer monthly. Any defects found would be assessed for risk and dealt with as soon as possible. If necessary for risk and dealt with as soon as possible. If necessary refer to management. He would have to fill out a risk refer to management. He would have to fill out a risk assessment form and a maintenance form as previously assessment form and a maintenance form as previously described. When the problem is fixed complete the described. When the problem is fixed complete the outcome section on the form and log in the OH&S file.outcome section on the form and log in the OH&S file.

Describe the procedure for emergencies Describe the procedure for emergencies

(fire, injury, assault, power outs)(fire, injury, assault, power outs)

In the emergency procedure manual instructions for In the emergency procedure manual instructions for varying codes of emergency will be documented. Staff varying codes of emergency will be documented. Staff should have a mandatory 12 month revision of the should have a mandatory 12 month revision of the procedures including those in particular roles such as procedures including those in particular roles such as chief wardens and wardens. It is the responsibility of the chief wardens and wardens. It is the responsibility of the OH&S safety officer to oversee all training and insure OH&S safety officer to oversee all training and insure that members of staff attend training. Regular reviews of that members of staff attend training. Regular reviews of the procedures (12 monthly) is essential to continually the procedures (12 monthly) is essential to continually update the changing work environment. update the changing work environment.

Responsibilities of employers and Responsibilities of employers and employees under relevant health and employees under relevant health and

safety legislationsafety legislation

Employee responsibilitiesEmployee responsibilities

As an employee, you have responsibilities under work health and As an employee, you have responsibilities under work health and safety law. You must act responsibly, take care of yourself and others safety law. You must act responsibly, take care of yourself and others and cooperate with your employer in matters of health and safety. This and cooperate with your employer in matters of health and safety. This applies to all workers, whether they have a disability or not.applies to all workers, whether they have a disability or not.

If you don’t do these things, you could be disciplined by your If you don’t do these things, you could be disciplined by your employer under your conditions of employment. You could be employer under your conditions of employment. You could be prosecuted under the work health and safety laws in your state or prosecuted under the work health and safety laws in your state or territory.territory.

In addition, under the Commonwealth Disability Discrimination Act In addition, under the Commonwealth Disability Discrimination Act 1992 your ability to work safely is an 'inherent' or essential 1992 your ability to work safely is an 'inherent' or essential requirement of any job. If your disability could reasonably be seen to requirement of any job. If your disability could reasonably be seen to cause a health and safety risk for other people at work, then failing to cause a health and safety risk for other people at work, then failing to disclose that risk could be a breach of your obligations under work disclose that risk could be a breach of your obligations under work health and safety legislationhealth and safety legislation..

Responsibilities of employers and Responsibilities of employers and employees under relevant health and employees under relevant health and

safety legislationsafety legislation

Employer responsibilitiesEmployer responsibilities

Employers are required to provide a safe and healthy workplace to Employers are required to provide a safe and healthy workplace to protect employees against potential health and safety risks. Your protect employees against potential health and safety risks. Your employer has a responsibility to ensure that all employees are covered employer has a responsibility to ensure that all employees are covered by workers compensation insurance and, in the event of a workplace by workers compensation insurance and, in the event of a workplace injury they must assist an injured employee return to work safely.injury they must assist an injured employee return to work safely.

Reference Reference http://jobaccess.gov.au/Jobseekers/Getting_work/What_should_you_consider_before_looking_fohttp://jobaccess.gov.au/Jobseekers/Getting_work/What_should_you_consider_before_looking_for_work/Occupational_health_and_safetyr_work/Occupational_health_and_safety

Commonly used hazard signs and safety Commonly used hazard signs and safety symbolssymbols

Resources related to OH&S National Resources related to OH&S National

PoliciesPolicies

www.worksafe.vic.gov.au www.worksafe.vic.gov.au www.safeworkaustralia.gov.au/www.safeworkaustralia.gov.au/ www.australia.gov.auwww.australia.gov.au www.business.gov.auwww.business.gov.au www.worksafe.tas.gov.au/www.worksafe.tas.gov.au/ www.workplacestandards.tas.gov.auwww.workplacestandards.tas.gov.au