Rotary and Team Building

P.P. David Zein

So Was Said

• None of us is as smart as all of us.- Ken Blanchard

• Coming together is a beginning. Keeping together is progress. Working together is success. - Henry Ford

• "United we stand, divided we fall."- Aesop

What is a Team?

Teams may be portrayed as effective work groups whose effectiveness rests in the degree of motivation, co-ordination and purpose and

whose synergy produces an energy and creativity which is beyond them as individuals

(Spencer & Pruss 1992)

Teams in Rotary????

Some of the Teams in Rotary

Teams and The Organization

• Working in teams confers the following benefits:

– Improved use of human capital resources through synergy

– Better communication

– Increased focus

Groups v Teams

A Team has the following characteristics • Focus is on collective effort

• Performance is greater than the sum of the individual contributions

• The sharing of values and goals allows the leader to apply light steering pressure

• There is individual and mutual accountability for the overall performance of the team

• There is a high level of interaction between members

A Group has the following characteristics• Focus is on individual contribution

• Performance is the sum of individual contributions

• Lack of cohesive values leads to requirement for strong leadership

• Accountability is on an individual basis with no overall responsibility for performance

• Low level of interaction between individuals

The Tuckman Model

10

Linking Skills Within a Team

QualityStandards

WorkAllocation

TeamDevelopment

Delegation

ObjectivesSetting

ActiveListening

Communication

TeamRelationships

ParticipativeDecisionmaking

InterfaceManagement

Problem Solving

&Counseling

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Emotional Intelligence in Teams

• EQ is the ability to use social skills to enhance team function

• Results of having high level of EQ in the team:– Reduction in conflict – Keeping of commitments– Increased understanding and use of strengths – Personal integrity is valued – Proactive approach rather than impulsive reactive approach to

problems

12

Negative Behaviors in Teams

• Any or all of the negative behaviors identified below have the potential to damage the functionality of a team

– Point scoring – Non-constructive criticism – Sulking and avoidance – Defending as opposed to listening – Aggression or over-assertiveness – Formation of cliques

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High Performance TeamsWhere arewe now?

Where arewe going?

What support do we need?

What is expected of

us ?

Who are we?

Whatrecognition

do we get?

How willwe get there?

How effective are we?

HighEnergyTeams

Situational AnalysisTeam Balance

VisioningOutcomesOutputsPurpose

ObjectivesAction Plans

Ground RulesResponsibilitiesAccountability

TrainingDevelopmentLearning

BenchmarkingQuestioningTeam processreview

FeedbackRemunerationFringe BenefitsPromotion

ValuesSelf UnderstandingTeam understanding

Margerison & McCann 1997

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Possible Causes of Low Performance

High Interestbut

Low ability

Low Ability and

Low Interest

High Interestand

High Ability

High Abilitybut

Low Interest

Inte

rest

Ability

How To maintain your Rotary Team

• Don’t keep people forever in the same teams• However ensure continuity (head of a team is

a member of the team next year)• Set Clear Goals• Agree on a clear communication strategy• Set the timeline and basis of success

measurment

There is a story about four people named Everybody, Somebody, Anybody, and Nobody.

There was an important job to be done and Everybody was asked to do. Anybody could have done it. Nobody did it.Somebody got angry about that because it was Everybody’s job. Everybody thought Anybody could do it but Nobody realized that Everybody wouldn’t do it.Consequently, it wound up that Nobody told Anybody,so Everybody blamed Somebody.But still NOBODY DID IT.

Anonymous

How To Plan For your Teams in Rotary?

Work Early on your Planning Guide

“Never doubt that a small group of committed people can change the World. Indeed, it is the only thing that ever has”

Margaret Mead

THANK YOU !!!!