ryder’s procure to pay program
TRANSCRIPT
Supplier Training Guide
Ryder’s Procure to Pay Program
Winter 2013
Ryder has implemented a new purchasing system that
allows our buyers to transact electronically with
suppliers.
• Ryder's new purchasing system is provided by Ariba, a leading provider of collaborative business commerce solutions. For more information on Ariba, visit www.ariba.com.
• This new solution is the standard, paperless method for ordering goods and services.
• You have been identified as a valued supplier that has been added to this system.
• You may have already received an invite to transact electronically with Ryder through the Ariba Network.
• This means you will receive all purchase orders electronically and are required to invoice Ryder electronically.
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Ryder’s P2P Program Overview
Benefits of Joining the Ariba Network
Getting Started
Features
• Catalog Opportunities
• Order Acknowledgement and Shipping Confirmation
• Invoicing Requirements
• Visibility to Payment Information
Contact Information
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Benefits of Joining the Ariba Supplier Network
Electronically connects you to customers and automates day-to-day tasks (receive purchase orders, send order confirmations, ship notices, and invoices).
Allows you to easily create reports of your company’s activity.
Available 24 hours a day and accessible from any computer with an internet connection.
Greater visibility into catalog usage, orders/change orders, and invoice/payment.
Higher customer satisfaction and retention rates.
Increased sales with new and existing customers, as you uncover sales opportunities through a global network of businesses.
“The world's largest trading partner community, the Ariba Network
is where you can discover, connect, and collaborate with more
than 500,000 global businesses. Its broad-based platform can
support all of your B2B commerce needs, including e-procurement,
e-invoicing, and working capital management. “ – www.ariba.com
More efficient order-to-cash process.
*Note: Program fee applies if transaction volume and transaction amount reaches pre-defined threshold – see link for current program
fees: http://www.ariba.com/suppliermembership/smp_pricing.cfm
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Ariba Supplier Membership Fees as of January 2013
Network Transaction Service
Annual Volume Per
Customer Relationship
Annual
Fees
< $50,000 USD and < 5
documents*
None
$50,000 to $12.9M and 5+
documents
0.155% of
total volume
$12.9M+ and 5+ documents** $20K
Subscription Fees
Annual Volume Across All
Customer Relationships
Annual
Fees
< $50K or < 5 documents sent* None
$50K to < $250K and 5+ documents $50
$250K to < $1M and 5+ documents $495
$1M to < $10M and 5+ documents $2,495
$10M+ and 5+ documents $7,495
*Sellers transact at no cost if no single customer relationship transacts 5 or more documents and $50K or more annually
Note: Sellers who use cXML or EDI technologies and transact 5+ documents and $50K+ annually automatically receive the $495 Premier or higher level
subscription
• FREE for all sellers to join and begin transacting
Free registration provides everything sellers need to collaborate
• Paid participation adds value
Value-added features, support and services
• No surcharges for sellers with multiple divisions, business units, or subsidiaries using the Network
PO Flip What is PO Flip?
The PO-Flip technology allows a buying organization to send a
purchase order electronically to a selling organization and then
allows the selling organization to “Flip” the purchase order into an
electronic invoice. The seller can then submit the invoice back to the
buyer which is an exact duplicate of the original purchase order.
How can PO-Flips benefit my company?
This innovation eliminates errors
Speeds time to approval from weeks to minutes/seconds
The Ariba Network shares back to the seller the approval status of all invoices
cXML What is cXML?
cXML (commerce eXtensible markup language) is a streamlined,
open protocol designed to accurately communicate business
documents between systems and organizations in real time. As the
most widely adopted B2B protocol, cXML lets you integrate your
back-end systems—such as order processing and shipping,
accounts payable/receivable, product or customer databases, ERP,
or sales forecasting—directly with Ryder
How can cXML benefit my company?:
Significantly increase customer traction and sales.
Reduce data errors. cXML eliminates the need for retyping and manual data entry.
Improve productivity up to 75 percent. The computer-to-computer communication enabled by cXML replaces the phone calls, faxes, and email messages formerly required to conduct daily business.
Differentiate yourself from competitors. A growing number of buying organizations recognize the value cXML integration provides, making sellers who offer this capability more attractive than ever before.
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Electronic Invoicing Requirement
There are two methods of electronic invoicing.
Ideal for high volume transactions
(See the Electronic Invoicing section on the Ryder Supplier Information Portal for further information.)
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Getting Started – Invitation and Account Registration
This link will take you to
supplier.ariba.com where you can accept
the invitation and configure a new Ariba
account or link it to an existing account
You will receive an e-mail invitation from
Ryder System, Inc. to join the Ariba Supplier
Network.
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2 Register and configure your account. (Registration
contact should be invoice processor)
3 Once you are registered you can login and configure
both your P.O and Invoice routing preferences.
4 Congratulations!
You have now established your electronic relationship with Ryder.
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Features – Inbox and Outbox
Your Inbox displays purchase orders, payment schedules, remittances, contracts, and notifications. Among
the document types your customers can send, you see only those for which your account has permission.
Your Outbox displays invoices, order confirmations, ship notices, and archived invoices. To use electronic
invoicing, you must have a relationship on the Ariba Network with Ryder.
Creating a PO Flip is
EASY!
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Invoicing – PO Flip Method
Creating a PO Flip is EASY!
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You can create an invoice from
your home screen by choosing
PO Invoice.
Choose the PO you wish to Invoice against from your Inbox.
Select Standard Invoice from the Create Invoice dropdown button.
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Invoicing – PO Flip Method
Creating a PO Flip is EASY!
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Enter your Invoice # and date of
invoice. (System accepts
present and future date only)
Add Tax by using the Line Item
Actions button (Tax must be
added at the Line Item ONLY)
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Shipping can be added at the
Header level ONLY. 5
7 Click the Next button
Invoicing – PO Flip Method
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Confirm your final amount
due and click the Submit
button to complete the
process!
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Remittance Information
You can view payment information from
your Inbox by clicking on Remittances.
Ryder check #
Payment Status
There’s no more need to
wonder if your invoice
has been processed.
Payment Date
Note: To view this information, you must have the rights to view
payment activity within your Ariba account.
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Additional Information
Introduction to Ariba and Q&A sessions:
First and third Wednesday of the month at 11:30am EST. Hosted by Ariba.
Visit http://ariba.com, click on Community then “Register for Live Demo”
For additional information, please contact:
Ryder Supplier Enablement
For Ariba questions
Ed Grassel
Ariba Customer Support
866.312.7422