s ecretariat whither thou goest from anywhere to anywhere
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SECRETARIAT
Whither Thou GoestFrom anywhere to anywhere
SECRETARIAT
Types of Shipments
1. Ocean Freight • Dedicated container (FCL)• Less-than-container load (LCL)
2. Air Freight
3. Truck overland
4. Cash Settlement
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General Parameters
• Door-to-door shipments
• Transit insurance (ARM) to USD 75,000
• Customs charges on authorized weight
• Storage in transit, as necessary
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General Parameters
• Personal responsibility:– Transit insurance premium above
allowed coverage– Vehicles – Articles for sale– Articles carried for others– Electronic & photographic equipment
costing more than $1,000 (customs)
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Getting Started
• COMMUNICATION• WHO – Passport name, contact info• WHAT – Class A or B, weight
allowance• WHEN – Proposed schedule– Preembarkation/departure from
residence–Mission Institute– Visa/work permit status– Arrival infield/base division country
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Getting Started
• WHERE – Origin & destination addresses
• HOW – Make decision based on– Location (origin and/or destination)– Shipment size– Local import/export requirements
• COMMUNICATION
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Documents Required
• ID page of Passport
• Valued Inventory (insurance, customs)
• Work permit/residence visa
• Social Security/Tax ID
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Shipment Process
• Contact Appointee• Set up a schedule– Survey
• 4-6 weeks ahead• Size of shipment• Basis for price
quotation
– Prep/pickup• Agents like 2 days• Close to departure
• Background info– Import/export regs– Physical access– Customs
requirements– Storage options– Feasibility of
shipment
• Recommendations
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Shipment Process
• Communicate – Policy provisions– Feedback on survey results– Requirements for export/import– Changes in plans, contact information– Authorization to ship–Work permit/residence visa status
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Shipment Process
• Communicate –Updates on shipment status– Valued inventory questions– Verify information (“cross check”)– Customs documents– Schedule pickup or delivery– Initiate insurance claim
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Shipment Process
• Pick up to storage
– Load into truck– 1-2 days – Careful with
volume picked up
• Pick up to ship– Container on site– One day to prep– One day to load– Prioritize load
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Shipment Insurance
• Documents – Valued inventory• Box-by-box• Itemize items at or above USD 100
– Insurance Certificate– Bill of lading
• E-mailed as PDF to ARM, web portal• Coverage ends with delivery
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Claims Process
• When notified of damage or loss:– E-mail claim form and instructions to
IDE– Copy [email protected] – Include final valued inventory for
reference– Send ARM copies of • Insurance Certificate• Bill of lading• Valued Inventory
– Process claim funds when JV arrives