s-stem scholarship reporting site
DESCRIPTION
S-STEM Scholarship Reporting Site. 10/15/2012 David Greene Mary Sanders ICF International. https://www.s-stem.org [email protected] (800) 779-5507. S-STEM Database Timeline. 1999-2006 – CSEMS 2007 – S-STEM Awards 2008 – Restarted old website 2009 – Launched new website - PowerPoint PPT PresentationTRANSCRIPT
![Page 1: S-STEM Scholarship Reporting Site](https://reader036.vdocument.in/reader036/viewer/2022081520/568168e5550346895ddfe459/html5/thumbnails/1.jpg)
S-STEM Scholarship Reporting Site
10/15/2012David GreeneMary Sanders
ICF Internationalhttps://[email protected](800) 779-5507
![Page 2: S-STEM Scholarship Reporting Site](https://reader036.vdocument.in/reader036/viewer/2022081520/568168e5550346895ddfe459/html5/thumbnails/2.jpg)
![Page 3: S-STEM Scholarship Reporting Site](https://reader036.vdocument.in/reader036/viewer/2022081520/568168e5550346895ddfe459/html5/thumbnails/3.jpg)
![Page 4: S-STEM Scholarship Reporting Site](https://reader036.vdocument.in/reader036/viewer/2022081520/568168e5550346895ddfe459/html5/thumbnails/4.jpg)
S-STEM Database Timeline
• 1999-2006 – CSEMS• 2007 – S-STEM Awards• 2008 – Restarted old website• 2009 – Launched new website• 2010 – Added offline version in Excel• 2011 – Required for report approval
![Page 5: S-STEM Scholarship Reporting Site](https://reader036.vdocument.in/reader036/viewer/2022081520/568168e5550346895ddfe459/html5/thumbnails/5.jpg)
S-STEM Website• Ensures data integrity– No duplicate students– Extensive validations (warnings, errors)
• Aligns data collection with goals– Supports program evaluation
• Easier navigation with multiple paths• Offline version in Excel• Extensive online help
![Page 6: S-STEM Scholarship Reporting Site](https://reader036.vdocument.in/reader036/viewer/2022081520/568168e5550346895ddfe459/html5/thumbnails/6.jpg)
Online Help
• Help links are available in the upper-right corner of every screen
![Page 7: S-STEM Scholarship Reporting Site](https://reader036.vdocument.in/reader036/viewer/2022081520/568168e5550346895ddfe459/html5/thumbnails/7.jpg)
Technical Support• We are here to help you– [email protected]– (800) 779-5507
• We answer in person 9AM to 6PM• We reply to every email and every
voice message
![Page 8: S-STEM Scholarship Reporting Site](https://reader036.vdocument.in/reader036/viewer/2022081520/568168e5550346895ddfe459/html5/thumbnails/8.jpg)
![Page 9: S-STEM Scholarship Reporting Site](https://reader036.vdocument.in/reader036/viewer/2022081520/568168e5550346895ddfe459/html5/thumbnails/9.jpg)
Award Details and Program Activities
• Keep your email address up-to-date in FastLane
![Page 10: S-STEM Scholarship Reporting Site](https://reader036.vdocument.in/reader036/viewer/2022081520/568168e5550346895ddfe459/html5/thumbnails/10.jpg)
Award Details and Program Activities
• Designate an alternate contact• All system-generated emails go to
the PI and to the alternate-contact
![Page 11: S-STEM Scholarship Reporting Site](https://reader036.vdocument.in/reader036/viewer/2022081520/568168e5550346895ddfe459/html5/thumbnails/11.jpg)
Award Details and Program Activities
• Update your expected first and final semesters so we know when to send reminders to you
![Page 12: S-STEM Scholarship Reporting Site](https://reader036.vdocument.in/reader036/viewer/2022081520/568168e5550346895ddfe459/html5/thumbnails/12.jpg)
• Keep your email address up-to-date in FastLane
• Designate an alternate contact• Update your expected first and final
semesters so we know when to send reminders to you
• All system-generated emails go to the PI and to the alternate-contact
Award Details and Program Activities
![Page 13: S-STEM Scholarship Reporting Site](https://reader036.vdocument.in/reader036/viewer/2022081520/568168e5550346895ddfe459/html5/thumbnails/13.jpg)
![Page 14: S-STEM Scholarship Reporting Site](https://reader036.vdocument.in/reader036/viewer/2022081520/568168e5550346895ddfe459/html5/thumbnails/14.jpg)
Student Summaries
• Each summary report shows all data entered for one student
![Page 15: S-STEM Scholarship Reporting Site](https://reader036.vdocument.in/reader036/viewer/2022081520/568168e5550346895ddfe459/html5/thumbnails/15.jpg)
![Page 16: S-STEM Scholarship Reporting Site](https://reader036.vdocument.in/reader036/viewer/2022081520/568168e5550346895ddfe459/html5/thumbnails/16.jpg)
![Page 17: S-STEM Scholarship Reporting Site](https://reader036.vdocument.in/reader036/viewer/2022081520/568168e5550346895ddfe459/html5/thumbnails/17.jpg)
![Page 18: S-STEM Scholarship Reporting Site](https://reader036.vdocument.in/reader036/viewer/2022081520/568168e5550346895ddfe459/html5/thumbnails/18.jpg)
• Shows one row for every student reported• Data-Entry Status: completed, in progress• Student Status: active, graduated, left program• Add new S-STEM students at the start of each
semester
Student Demographics
![Page 19: S-STEM Scholarship Reporting Site](https://reader036.vdocument.in/reader036/viewer/2022081520/568168e5550346895ddfe459/html5/thumbnails/19.jpg)
Edit Student Demographics
![Page 20: S-STEM Scholarship Reporting Site](https://reader036.vdocument.in/reader036/viewer/2022081520/568168e5550346895ddfe459/html5/thumbnails/20.jpg)
• E-mail Address• Permanent Residence• School Residence• S-STEM Start Semester• Degree Program• Career Goal
• Name• Birth Date• Gender*• Race*• Ethnicity*• Disability*
Student Demographics
• Critical for program evaluation• Students should complete a consent form• *Includes a “Not Reported” option
![Page 21: S-STEM Scholarship Reporting Site](https://reader036.vdocument.in/reader036/viewer/2022081520/568168e5550346895ddfe459/html5/thumbnails/21.jpg)
Example Student Consent Form
![Page 22: S-STEM Scholarship Reporting Site](https://reader036.vdocument.in/reader036/viewer/2022081520/568168e5550346895ddfe459/html5/thumbnails/22.jpg)
• Yellow banners appear throughout the system to display important information
• The student disability reporting has changed
![Page 23: S-STEM Scholarship Reporting Site](https://reader036.vdocument.in/reader036/viewer/2022081520/568168e5550346895ddfe459/html5/thumbnails/23.jpg)
• You can download an example student consent form template
• Add your new S-STEM students as soon as you know who they are
Student Demographics
![Page 24: S-STEM Scholarship Reporting Site](https://reader036.vdocument.in/reader036/viewer/2022081520/568168e5550346895ddfe459/html5/thumbnails/24.jpg)
![Page 25: S-STEM Scholarship Reporting Site](https://reader036.vdocument.in/reader036/viewer/2022081520/568168e5550346895ddfe459/html5/thumbnails/25.jpg)
• A new semester is added automatically for the start-semester of newly added students
• You can also add a new semester here
Semester/Quarter Details
![Page 26: S-STEM Scholarship Reporting Site](https://reader036.vdocument.in/reader036/viewer/2022081520/568168e5550346895ddfe459/html5/thumbnails/26.jpg)
Semester/Quarter Details
• Sally appears as “not started” in her start semester, and every subsequent semester
• Add a new student from here, and the student’s start semester will be prefilled
![Page 27: S-STEM Scholarship Reporting Site](https://reader036.vdocument.in/reader036/viewer/2022081520/568168e5550346895ddfe459/html5/thumbnails/27.jpg)
Edit Semester/Quarter Details
![Page 28: S-STEM Scholarship Reporting Site](https://reader036.vdocument.in/reader036/viewer/2022081520/568168e5550346895ddfe459/html5/thumbnails/28.jpg)
• Cumulative GPA• S-STEM Scholarship Amount*• Intended Major• Class (freshman, junior, etc.)• STEM-Related Internship• Employment Hours/Week*• Activities• Student Status
Semester/Quarter Details
• Report GPA at semester start (0.0 for 1st term)• Report all values at the start of the semester• Update values at the end of the semester• *Different reporting options before 2009
![Page 29: S-STEM Scholarship Reporting Site](https://reader036.vdocument.in/reader036/viewer/2022081520/568168e5550346895ddfe459/html5/thumbnails/29.jpg)
• Active• Graduated• Transferred• Leave of Absence• Left Program• Left Program - Switched to a non-STEM major• Left Program - No longer full-time• Left Program - No longer financially eligible• Left Program - Poor academic performance• Left Program - Received maximum scholarship funding• Left Program - Transferred to a different S-STEM award• Left Program - Completed the S-STEM program
Student Status
![Page 30: S-STEM Scholarship Reporting Site](https://reader036.vdocument.in/reader036/viewer/2022081520/568168e5550346895ddfe459/html5/thumbnails/30.jpg)
Semester/Quarter Details
![Page 31: S-STEM Scholarship Reporting Site](https://reader036.vdocument.in/reader036/viewer/2022081520/568168e5550346895ddfe459/html5/thumbnails/31.jpg)
![Page 32: S-STEM Scholarship Reporting Site](https://reader036.vdocument.in/reader036/viewer/2022081520/568168e5550346895ddfe459/html5/thumbnails/32.jpg)
• When a student is marked as “Graduated”, a record will appear here to collect follow‒up questions
Follow-Up Questions
![Page 33: S-STEM Scholarship Reporting Site](https://reader036.vdocument.in/reader036/viewer/2022081520/568168e5550346895ddfe459/html5/thumbnails/33.jpg)
Follow-Up Questions
![Page 34: S-STEM Scholarship Reporting Site](https://reader036.vdocument.in/reader036/viewer/2022081520/568168e5550346895ddfe459/html5/thumbnails/34.jpg)
![Page 35: S-STEM Scholarship Reporting Site](https://reader036.vdocument.in/reader036/viewer/2022081520/568168e5550346895ddfe459/html5/thumbnails/35.jpg)
Main Menu, Data-Entry Status Report
![Page 36: S-STEM Scholarship Reporting Site](https://reader036.vdocument.in/reader036/viewer/2022081520/568168e5550346895ddfe459/html5/thumbnails/36.jpg)
![Page 37: S-STEM Scholarship Reporting Site](https://reader036.vdocument.in/reader036/viewer/2022081520/568168e5550346895ddfe459/html5/thumbnails/37.jpg)
Submit Your Data
• After you submit, you will have read‒only access to your data until next semester
![Page 38: S-STEM Scholarship Reporting Site](https://reader036.vdocument.in/reader036/viewer/2022081520/568168e5550346895ddfe459/html5/thumbnails/38.jpg)
Submit Your Data
• Banner on every screen, save buttons disabled• After you submit, we will review your data• We unlock awards before each semester• You may also unlock your data, if needed
![Page 39: S-STEM Scholarship Reporting Site](https://reader036.vdocument.in/reader036/viewer/2022081520/568168e5550346895ddfe459/html5/thumbnails/39.jpg)
Unlock Your Data
![Page 40: S-STEM Scholarship Reporting Site](https://reader036.vdocument.in/reader036/viewer/2022081520/568168e5550346895ddfe459/html5/thumbnails/40.jpg)
![Page 41: S-STEM Scholarship Reporting Site](https://reader036.vdocument.in/reader036/viewer/2022081520/568168e5550346895ddfe459/html5/thumbnails/41.jpg)
![Page 42: S-STEM Scholarship Reporting Site](https://reader036.vdocument.in/reader036/viewer/2022081520/568168e5550346895ddfe459/html5/thumbnails/42.jpg)
• Read the instructions worksheet• Start with an up-to-date Offline Version• Save in "Excel 97-2003" format only• Do not delete or rename any students• Do not change the spreadsheet structure• Use "Paste Special… Text" or "Paste Values”• First 5 columns must match all worksheets• Columns marked with a * are required• Use the drop-down lists to enter values
Offline Version in Excel
![Page 43: S-STEM Scholarship Reporting Site](https://reader036.vdocument.in/reader036/viewer/2022081520/568168e5550346895ddfe459/html5/thumbnails/43.jpg)
Offline Version in Excel
• Student Demographics worksheet• One row per student
![Page 44: S-STEM Scholarship Reporting Site](https://reader036.vdocument.in/reader036/viewer/2022081520/568168e5550346895ddfe459/html5/thumbnails/44.jpg)
Offline Version in Excel
• Semester-Quarter Details worksheet• One row per student for each semester
they participated
![Page 45: S-STEM Scholarship Reporting Site](https://reader036.vdocument.in/reader036/viewer/2022081520/568168e5550346895ddfe459/html5/thumbnails/45.jpg)
Offline Version in Excel
• Follow-Up Questions worksheet• One row for each graduated student
![Page 46: S-STEM Scholarship Reporting Site](https://reader036.vdocument.in/reader036/viewer/2022081520/568168e5550346895ddfe459/html5/thumbnails/46.jpg)
![Page 47: S-STEM Scholarship Reporting Site](https://reader036.vdocument.in/reader036/viewer/2022081520/568168e5550346895ddfe459/html5/thumbnails/47.jpg)
Offline Version in Excel
![Page 48: S-STEM Scholarship Reporting Site](https://reader036.vdocument.in/reader036/viewer/2022081520/568168e5550346895ddfe459/html5/thumbnails/48.jpg)
![Page 49: S-STEM Scholarship Reporting Site](https://reader036.vdocument.in/reader036/viewer/2022081520/568168e5550346895ddfe459/html5/thumbnails/49.jpg)
Offline Version in Excel
![Page 50: S-STEM Scholarship Reporting Site](https://reader036.vdocument.in/reader036/viewer/2022081520/568168e5550346895ddfe459/html5/thumbnails/50.jpg)
![Page 51: S-STEM Scholarship Reporting Site](https://reader036.vdocument.in/reader036/viewer/2022081520/568168e5550346895ddfe459/html5/thumbnails/51.jpg)
Reset Your Password
• Passwords are encrypted and can only be reset
![Page 52: S-STEM Scholarship Reporting Site](https://reader036.vdocument.in/reader036/viewer/2022081520/568168e5550346895ddfe459/html5/thumbnails/52.jpg)
Forgot Your Password?
![Page 53: S-STEM Scholarship Reporting Site](https://reader036.vdocument.in/reader036/viewer/2022081520/568168e5550346895ddfe459/html5/thumbnails/53.jpg)
Questions?