safety group networking 2008. © copyright 2008 ontario safety association for community &...

Safety Group Networking 2008

2© Copyright 2008 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law.

Networking in 2008• Introduce yourself and your organization

• What resources do you have for H&S?

• What do you hope to get out of Safety group?

• Have you had any roadblocks in completing past elements?

• Any words of wisdom to share?


Safety Group Orientation 2008


Materials/Resources• Safety Group binder

• OSACH website- www.osach.ca

• Steering committee

• WSIB- Florence Psaralogos

• OSACH consultants

http://www.osach.ca/


Key Services• Training & Education• Consulting• Publications• Product development• Assessments• Statistical Reports• Fit Testing Services

Regional Consultants


What is Safety Group?

• Initiative by WSIB in 2000

• Fourth year for OSACH Safety Group

• Goal is to eliminate workplace injuries/illnesses

• Firms volunteer to work collectively

• Benefit from program rewards


Safety Groups Program

• Pooling of resources, mentoring and sharing of best practices

• Collective approach to health & safety

• Rewards demonstrated achievement in health & safety

• Potential rebate incentive with no surcharge


Benefits of SG Program

• SG organizations had fewer LTI & severity rates

• Employers gained access to H&S resources

• Safer workplaces/enhanced safety culture

• 1 Year deferral on Workwell


Firm CommitmentTo participate:

• Personal commitment of senior manager/owner

• Complete application form annually

• Schedule 1 paying premiums to WSIB

• Participate for 1 full year

• Register for 1 safety group

…continued


Firm Commitment• Complete all SG requirements:

• Attend at least 3 meetings

• Complete Workplace assessment

• Complete Action Plan and year-end reports

• Implement 5 steps for 5 elements

• Ask for help when needed…continued


Firm Commitment• Complete all SG requirements

• If selected participate in spot check

• Document activities

• Implement the elements to all branches, locations

• Participate in sharing of group rebate

Sponsor has right to take action if firm is not meeting program commitments


OSACH Suggestions • Work with JHSC or committee

• Ensure the same person attends at least 3 meetings

• Choose elements that can reduce workload, e.g. :• Align with High risk initiative

• reduction of WSIB costs

• legislated H&S gaps

• Have a plan to complete all elements

• Network with other member organizations

• Utilize OSACH consultants and/or web site

• Call Hillarie or Henri for help

5 Steps to Managing Health & Safety

1. Written Standard

2. Communication

3. Training4. Evaluate or Evaluation plan

5. Acknowledge Success & Make Improvements

Achieving Element

Continuous Improvement


Step 1 - Set Standards• Written statements outlining expectations

(policies, procedures/standards)• Use WSIB guidelines as a minimum :

• Policy statements - management’s expectations and policies about health & safety

• Procedures - step by step instructions for particular tasks or processes

• Safe work procedures - written directions that include health & safety in the work processes

• Workplace rules - when a workplace sets its own standards i.e. Daily cleanup procedures


Step 2 - Communicate• Ensure that appropriate people know and understands

what is expected of them and what to expect of others

• Can take place by different means including:• Training &/or guest speakers

• Print or electronic notices i.e. Memos, e-mails, newsletters, communication books, telephone, pay cheques, intranet, etc.

• Staff meetings

• Maintain copies and attendance records

• Keep copies in your SG binder

• Some elements have requirements for communication (eg. workplace inspections reports must be posted)


Step 3 - Train• Managers, supervisors and workers receive training

appropriate to their workplace and job• Training can take place in many different ways:

• Orientation training • Planned training sessions for specific staff• Demonstrations/observations• Team meetings, conference calls, computer• Some elements have requirements for training

(e.g. JHSC certification)

• Maintain records of all training & certificates• Keep copies in the SG binder


Step 4 - Evaluate• Compare actual H&S activities to the standards

and expectations• Is the element actually implemented and working• Keep track and document these evaluations• Different ways to evaluate:

• Sample surveys• Statistical reviews • Review by JHSC, managers, quality improvement• Review of reports, JHSC minutes, goals, observations


Step 5 - Acknowledge Success & Make Improvements

• Recognize everyone who contributed by meeting and/or surpassing the element goals

• Make changes and improvements

• Can be completed by:• Letter/memo from president, health & safety awards,

public recognition, i.e. coffee & donuts for JHSC and/or employees, staff meeting, newsletter article, bulletin board display


Choosing Your ElementsStart of Year Workplace Assessment• 4 categories

1. Leadership (must choose 1 element)

2. Organization (must choose at least 1 element from ii &/or iii)

3. Recognition & assessment

4. Controls

• Self-assessment• Identifies strengths & weaknesses of your H&S

programs…continued


Choosing Your Elements

• Record of elements worked on in 5 years

• Keep this record in binder for completion and follow-up

• The SG steering committee has chosen the common element


Year-End• Complete/update workplace assessment

• Complete year-end achievement report:

• Have documentation available

• 10% of Safety Group receive spot-checks starting March of the following year

• Year 2 – complete maintenance of previous year’s elements

Safety Group Program Timeline

Dec /Jan Feb Mar Apr May Jun July Aug Sep Oct Nov Dec

Safety Group Meetings (Min. 3)Safety Group Meetings (Min. 3)

Implement Action Plan using “5-Steps System” DocumentImplement Action Plan using “5-Steps System” Document

Year-end Reports(Achieve. & Maint.) Year-end Reports

(Achieve. & Maint.) Action

PlanAction

Plan

Workplace Re-Assessment

Workplace Re-Assessment

Progress Report1Progress Report1 Progress Report 2Progress Report 2

SGSGRe-ApplicationRe-Application

SGSGRe-ApplicationRe-Application

Workplace AssessmentWorkplace

Assessment

SGSGApplicationApplication

SGSGApplicationApplication

RebateRebateWSIB Spot-checks to verify Year-ends reports WSIB Spot-checks to verify Year-ends reports Next YearNext Year Next YearNext Year


4%6% 1%= +

Achievement PerformanceGROUP REBATE

Lost Time InjuryFrequency

Lost Time InjurySeverity

+ 1%

Year-end Reports & Spot-checks

*Based on Group Premiums paid

Rebate Information


Committing to SG 2007

• Difficulty meeting requirements – request extra coaching

• Withdraw from group:

• Within 10 days of the first meeting (full refund)

• After that date & anytime up to the end of the year (no rebate & no refund of registration)

• By request of sponsor for not completing at least 3 elements, less than 60% on spot check score and not attending at least 3 meetings


Questions?

Contact Hillarie- [email protected]

1-877-563-1720 Henrietta- [email protected] 1-

877-688-6221 or your regional consultant


Safety Group –

Tapping into your Network


Group Work• Complete or review your workplace

assessment

• Choose your 2008 elements

• Begin completing your action plan

• Add questions to Parking Lot

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