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Human Resources / Safety, Health & Wellbeing

Chemical Management Guidelines

PART A – QUICK REFERENCE GUIDES

INTRODUCTION

Part A of this guidance material can be used by staff and students who require an overview of the steps required to meet the University of Western Australia’s and regulatory requirements for the management of chemicals. More detailed information is contained in Part B. Appendices including a Glossary of Terms are provided in Part C.

The following tables have been organised to represent various common work environments within the

University, and the documentation and actions required to meet University and regulatory requirements:

Chemical Management in an Office Environment

Chemical Management in a Workshop Environment

Chemical Management in a Laboratory Environment

Chemical Management in a Farm Environment

Chemical Management in a Commercial Kitchen Environment

Chemical management in an Art Studio environment

This page has been left intentionally blank.

Quick Reference Guide: Chemical Management in an Office Environment

Steps

Actions/Reqirements

Links

PART B

Permits /Licensing

Nil

MSDS

Ensure the following:

1.If the item is hazardous or dangerous

then print a current M/SDS and add this to the folder in the area where the item will

be stored/used. The M/SDS file is found on the reports tab of the product details for the ChemAlert entry for an item.

2.For RED or PG I items you must supply a copy of the M/SDS file to your facilities manager.

3.There are arrangements so that all office users can access the MSDSs.

The MSDS is < 5 years old.

http://www.safety.uwa.edu.au/topics/chemical

https://chemalert.rmt.com.au/uwa/product/product

SearchExecute.do

2.4 (page 42)

Chemical Holdings

Ensure the:

1.item (same supplier and prod. No.) is in the ChemAlert database then have it added to your site holdings. (If the item isn’t in ChemAlert arrange to have it

added and then add to your site holdings).

2.you have added the item to your site holdings.


http://www.safety.uwa.edu.au/topics/chemical/ann ual-chemical-stocktake-procedure

http://www.safety.uwa.edu.au/topics/chemical/che malert

https://chemalert.rmt.com.au/uwa/stock/maintainS

tockHoldings.do?tabClicked=true

2.6 (general, page

44), 3.4 (haz, page

64), 6.4 (DG, page

71)

Importation

Nil

2.7c. (page 47)

Steps

Actions/Reqirements

Links

PART B

Chemical Risk

Assessment

Ensure a risk assessment is carried out prior to first use of a hazardous or dangerous chemical

http://www.safety.uwa.edu.au/topics/chemical/risk

-assessment

https://chemalert.rmt.com.au/uwa/risk/riskAssess mentHome.do

2.8 (page 48)

Labelling


1.Retain office chemical supplies in their original containers.

2.If decanting is required then store in a suitable container and label accurately.

http://chemalert.rmt.au/uwa/index/index.do

Part C: Appendix 2 – Labelling Decanted

Chemicals

http://www.safety.uwa.edu.au/topics/chemical/che malert

2.9 (page 53)

Storage & Handling

Store as per directions on the container/packaging. If these are unclear then consult the MSD

http://www.safety.uwa.edu.au/topics/laboratory#H

ousekeeping

2.10, (page 56)

Signage

Nil

Health Surveillance

Nil

Training


1.All new staff are instructed in the safe use of chemicals and reagents.

2.That training is updated as necessary.

http://www.safety.uwa.edu.au/induction-and- training

2.14 (general, page

58),


Published:March 2015

Version 1.0

Authorised by the Associate Director, Safety, Health and

Wellbeing

Review:March 2020

Page 4 of 138

This document is uncontrolled when printed

Steps

Actions/Reqirements

Links

PART B

Access Arrangements

Nil

2.16 (general (page

61), 5.6 (carcino

/mutagens page 69),

7.7 (drugs, poisons page 75), 8.VI (security risks substances, page

78)

Emergency Procedures

Ensure there is a basic first aid kit and trained first aider available.

http://www.safety.uwa.edu.au/incidents-injuries- emergency/first-aid

2.16 (page 61)



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Quick Reference Guide: Chemical Management in a Workshop Environment

Steps

Actions/Reqirements

Links

PART B

Permits /Licensing

For the following classifications of chemicals licences/permits are required prior to purchase.

Concessional Spirits

Un-denatured ethanol

Hydrofluoric acid

Note: The above chemical groups represent the most likely chemicals found in a workshop that may require permits/licensing. Refer to other relevant categories of chemicals where required.

http://www.safety.uwa.edu.au/topics/chemical/concessio nal-spirits

http://www.safety.uwa.edu.au/management/permit- work/permit-docs/poisons

2.3 (page 41)

7.4 (poisons, page 74)

M/SDS


1.If the item is hazardous or dangerous then print a current M/SDS and add this to the folder in the area where the item will be stored/used. The M/SDS file is found on the reports tab of the product details for the ChemAlert entry for an item.


3.There are arrangements so that all workshop users can access the MSDSs.

4.The MSDS is < 5 years old.


https://chemalert.rmt.com.au/uwa/product/productSearc hExecute.do

2.4 (page 42)



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Steps

Actions/Reqirements

Links

PART B

Chemical Holdings


1.If the item) same supplier and prod. No. is in the ChemAlert database then have it added to your site holdings.

2.If there isn’t a current MSDS in the ChemAlert database then arrange with a registered ChemAlert user to have one uploaded.

3.Ensure that the site holdings are updated annually.

Report loss or diversion of chemicals of concern to your laboratory/facility managers.


http://www.safety.uwa.edu.au/topics/chemical/annual- chemical-stocktake-procedure

http://www.safety.uwa.edu.au/topics/chemical/chemalert https://chemalert.rmt.com.au/uwa/stock/maintainStockH

oldings.do?tabClicked=true

2.6(general, page 44), 3.4 (hazardous, page 64), 6.4 (dangerous goods, page

71),

Purchasing

/Acquisition

Complete a Safe Purchase Assessment Form for hazardous or dangerous items

http://www.safety.uwa.edu.au/management/purchasing

2.7 (page 46)

Importation

Refer to section 2.7m

2.7m (page 47)

Manufacturing /Supply

Refer to section 2.7n

2.7n (page 48)



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Steps

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PART B

Chemical Risk

Assessment

The type of chemical risk assessment will be determined by the complexity and nature of the chemical(s) and the task/environment in which they will be used.

The types of chemical risk assessment include:

•Chemical Risk Assessment

•Process Chemical Risk Assessment


1.A chemical risk assessment is completed for all hazardous/dangerous chemicals.

The chemical can be included in a generic risk assessment or as an individual risk assessment and must include:

oidentifying the hazards and risks associated with the chemical/activities;

oimplementing controls to reduce risks

oreviews of the effectiveness of the chemical

risk assessment are carried out.

2.Ensure there are arrangements so that all staff and students are familiar with and can access the chemical risk assessments.

3.Personal hygiene arrangements are available, including wash room facilities, workshop guidelines, standard operating procedures and PPE

http://www.safety.uwa.edu.au/topics/chemical/risk- assessment

https://chemalert.rmt.com.au/uwa/risk/riskAssessmentH

ome.do

2.8 (page 48)



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PART B

Labelling


1.Where reasonably practicable retain chemicals in original packaging.

2.Where chemicals are decanted or stored in new containers attach a label with the:

product name of the chemical;

contact details. of the Australian manufacturer or distributor of the substance;

name and concentration of all ingredients;

Relevant health and safety information about the substances, except where the container is so small that it is not practical to provide such information on the container in which case another means of identification can be used.

3.Other information relevant to the chemical classification:

•Hazardous substance: include the word HAZARDOUS

•Dangerous Good: include a Class diamond

•Drug, poison or controlled substance:

include the poison schedule

Labels can be printed via the ChemAlert popup panel (under the reports tab) for a given product

2.labels/stickers can be ordered from

ChemAlert


Part C: Appendix 2 – Labelling Decanted Chemicals http://www.safety.uwa.edu.au/topics/chemical/chemalert

2.9 (page 53)



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Steps

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PART B

Storage & Handling


1.Segregate dry reagents and chemicals from wet ones (see AS/NZS 2243.10)

2.Store as per requirements specified by the manufacturer/supplier on the container or M/SDS

3.Where necessary store in bunded areas or on trays to contain spills/leaks

4.Dangerous Goods:

•.must be separated and segregated according to quantities and incompatibilities listed in section 10 of the M/SDS

•Chemical cupboards and cabinets must meet relevant Australian Standards

(AS1940; AS3780)

Pressurised gas cylinders must be secured

Where possible have gas piped into a lab.

http://www.safety.uwa.edu.au/topics/laboratory#Housek eeping

2.10 (page 56)

Signage

Ensure that:

1.Laboratory signage is in place and up to date.

2.Cupboards, lockers and refrigerators used for storing chemicals are signed to indicate the type of chemicals (e.g. Class) being stored.

3.Additional signs where required, e.g. “do

not use to store food”, are displayed.

4.Where manifest quantities of dangerous goods are stored appropriate placarding is displayed.

http://www.safety.uwa.edu.au/topics/laboratory#Laborat ory

2.11 (page 57



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Steps

Actions/Reqirements

Links

PART B

Monitoring

Refer to MSDS to determine requirements prior to first use.

2.12 (general, page 57), 11.11 (radiation, page

87),

Health Surveillance


1. Refer to the MSDS and determine the health surveillance requirements during the chemical risk assessment phase.

2. Scheduled Carcinogenic Substances:

3. The UWA Carcinogenic and Mutagenic Substances Committee and WorkSafe must approve use of some reagents prior to their purchase/use.

4. A record must be kept of each person who works with a scheduled carcinogenic substance.

http://www.safety.uwa.edu.au/topics/chemical/carcinoge ns-mutagens-teratogens

http://www.safeworkaustralia.gov.au/sites/swa/pages/def ault

2.13 (general, page 58), 3.6 (hazardous, page 64), 5.7

(carcinogens/mu tagens, page

69), 10.6 (Ag/Vet, page

84)

Training


1.Refer to the MSDS and determine the training requirements during the chemical risk assessment.

2.All staff and students receive the relevant training.

3.Keep records of training.

http://www.safety.uwa.edu.au/induction-and-training

http://www.safety.uwa.edu.au/induction-and- training/courses/laboratory-safety

also consult your supervisor and your workshop or facility manager


87)



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Actions/Reqirements

Links

PART B

Waste Management

Use UWA’s current preferred recycling arrangements or biannual waste disposal arrangements.

For urgent issues contact the chemical safety officer at SH& W

http://www.safety.uwa.edu.au/topics/waste http://www.safety.uwa.edu.au/topics/laboratory http://www.si.cm.uwa.edu.au/programs/recycling


88)

Access Arrangements

By law access to scheduled carcinogens, some scheduled poisons and precursor drugs must be strictly controlled and documented.

Holdings of Chemicals of security concern must be secured and stocks regularly reconciled to detect theft or diversion.


http://www.nationalsecurity.gov.au/ChemicalSecurity/Pa ges/default.aspx

2.16 (general, page 61), 5.6 (carcinogens/mu tagens, page

69), 7.7 (drugs, poisons, page

75), 8.6 (security concern/risk, page 78)

Emergency

Procedures


1.Emergency numbers are prominently displayed.

2.emergency procedures and requirements, as outlined in the MSDS, are available.

3.First aid supplies and training, are suitable for the chemicals used and stored.

4.Suitable spill kits are available


http://www.safety.uwa.edu.au/topics/laboratory#Emerge ncy

2.17 (page 61)



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Quick Reference Guide: Chemical Management in a Laboratory Environment

Steps

Actions/Reqirements

Links

PART B

Permits / Licensing

You must have a permit to purchase:



Scheduled Carcinogens

Schedule 1 Carcinogenic Substances

Schedule 2 Carcinogenic Substances

Drugs, Poisons and Controlled Substances

Scheduled Poisons – S2, S3, S4, S8, S9 and Listed

Regulated S7

Precursor Chemicals

Agricultural and Veterinary Chemicals

Restricted use chemicals (agricultural)

Veterinary chemicals

Radioactive Chemicals

Chemicals of Security Concern

http://www.safety.uwa.edu.au/topics/chemical/concessio nal-spirits



http://www.safety.uwa.edu.au/topics/chemical/illicit-drug- precursors

http://www.safety.uwa.edu.au/topics/chemical/safe-use- of-pesticides

http://www.safety.uwa.edu.au/topics/radiation http://www.nationalsecurity.gov.au/ChemicalSecurity/Pa

ges/default.aspx

2.3c. (page 41)

5.4 (page 68)

7.4 (poisons, page

74)

9 (page 79)

10.3e. (page 82)

11.5 (page 86)

8.4, 8.5 (page 78)



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Steps

Actions/Reqirements

Links

PART B

MSDS


1.If the item is hazardous or dangerous then print

a current M/SDS and add this to the folder in the area where the item will be stored/used. The M/SDS file is found on the reports tab of the product details for the ChemAlert entry for an item.


3.There are arrangements so that all laboratory users can access the MSDSs.

The MSDS is < 5 years old.


https://chemalert.rmt.com.au/uwa/product/productSearc hExecute.do

2.4 (page 42)

Chemical

Holdings


1.If the item) same supplier and prod. No. is in the ChemAlert database then you have had it added to your site holdings.



Report loss or diversion of chemicals of concern to your laboratory/facility managers.


http://www.safety.uwa.edu.au/topics/chemical/annual- chemical-stocktake-procedure

http://www.safety.uwa.edu.au/topics/chemical/chemalert https://chemalert.rmt.com.au/uwa/stock/maintainStockH

oldings.do?tabClicked=true

2.6 (general, page

44)

3.4 (hazardous, page 64)

6.4 (dangerous goods, page 71),

Purchasing

/Acquisition

Complete a Safe Purchase Assessment Form for hazardous or dangerous items


2.7 (page 46)



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Steps

Actions/Reqirements

Links

PART B

Importation

Refer to section 2.7m

2.7m (page 47)

Manufacturing

/ Supply

Refer to section 2.7n

2.7n (page 48)

Chemical Risk

Assessment




•Process Chemical Risk Assessment (normally for laboratories only)


4.A chemical risk assessment is completed for all chemicals.




oprovision for reviews of the effectiveness of the

chemical risk assessment.


Personal hygiene arrangements are available, including wash room facilities, workshop guidelines, standard operating procedures and PPE



ome.do

2.8 (page 48)



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Steps

Actions/Reqirements

Links

PART B

Labelling


Where reasonably practicable retain chemicals in original packaging.

Where chemicals are decanted or stored in new containers attach a label with the:

product name of the chemical;

contact details. of the Australian manufacturer or distributor of the substance;

name and concentration of all ingredients;

Relevant health and safety information about the substances, except where the container is so small that it is not practical to provide such information on the container in which case another means of identification can be used.

Other information relevant to the chemical classification:

•Hazardous substance: include the word

HAZARDOUS




Labels can be printed via the ChemAlert popup panel (under the reports tab) for a given product

labels/stickers can be ordered from ChemAlert.



2.9 (page 53)



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Steps

Actions/Reqirements

Links

PART B

Storage & Handling


1.Segregate dry reagents and chemicals from wet ones (see AS/NZS 2243.10)

2.Store as per requirements specified by the manufacturer/supplier on the container or M/SDS


4.Dangerous Goods:

•must be separated and segregated according to quantities and incompatibilities listed in section 10 of the M/SDS

•Chemical cupboards and cabinets must meet relevant Australian Standards (AS1940;

AS3780)

Pressurised gas cylinders must be secured

Where possible have gas piped into a lab.


2.10 (page 56)

Signage

Ensure that:

1.Laboratory signage is in place and up to date.


3.Additional signs where required, e.g. “do not use to store food”, are displayed.


http://www.safety.uwa.edu.au/topics/laboratory#Laborat ory

2.11 (page 57)



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Steps

Actions/Reqirements

Links

PART B

Monitoring


2.12(general, page

57), 11.11 (radiation, page

87),

Health

Surveillance


1. Refer to the MSDS and determine the health surveillance requirements during the chemical risk assessment phase.

2. Scheduled Carcinogenic Substances:

3. The UWA Carcinogenic and Mutagenic Substances Committee and WorkSafe must approve use of some reagents prior to their purchase/use.

A record must be kept of each person who works with a scheduled carcinogenic substance.


http://www.safeworkaustralia.gov.au/sites/swa/pages/def ault

2.13 (general, page

58), 3.6 (hazardous, page

64),

5.7 (carcinogens

/mutagens, page

69),

10.6 (Ag/Vet, page

84)

Training


1.Refer to the MSDS and determine the training requirements during the chemical risk assessment.




http://www.safety.uwa.edu.au/induction-and- training/courses/laboratory-safety

also consult your supervisor and your laboratory or facility manager

2.14 (general, page

58), 11.8 (radiation, page 87)



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Actions/Reqirements

Links

PART B

Waste

Management

Use UWA’s current preferred recycle arrangements or biannual waste disposal arrangements.

For urgent issues contact the chemical safety officer at

SH& W

http://www.safety.uwa.edu.au/topics/waste http://www.safety.uwa.edu.au/topics/laboratory http://www.si.cm.uwa.edu.au/programs/recycling

2.15 (general, page

59),

1112 (radiation, page 88)

Access

Arrangements

By law access to scheduled carcinogens, some scheduled poisons and precursor drugs must be strictly controlled and documented.



http://www.nationalsecurity.gov.au/ChemicalSecurity/Pa ges/default.aspx

2.16 (general, 61),

5.6 (carcinogens

/mutagens, page

69), 6.VI (drugs, poisons, 75), 8.6 (security concern/risk page

78)

Emergency

Procedures







http://www.safety.uwa.edu.au/topics/laboratory#Emerge ncy

2.17 (page 61)



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Quick Reference Guide: Chemical Management in a Farm Environment

Steps

Actions/Reqirements

Links

PART B

Permits /Licensing

Permits, when necessary, must be obtained prior to purchase of chemicals.

Agricultural and Veterinary Chemicals

•Restricted use chemicals (agricultural)

•Veterinary chemicals

Note: other chemicals held on a given farm may require permits. Establish which during the risk assessment phase.


http://www.safety.uwa.edu.au/topics/chemical/illicit-drug- precursors/illicit-drug-precursors-schedules

http://www.safety.uwa.edu.au/topics/chemical/safe-use- of-pesticides

2.3 (page 41

10 (page 81)

10.4 (page 80)

MSDS

Ensure that

1.For hazardous/dangerous items a printed copy of a current M/SDS is available.


3.All facility users must be able to access the

MSDS

4.


2.4 (page 42

Purchasing

/Acquisition


Complete a Safe Purchase Assessment Form


2.7 (page 46)

Importation

Refer to Section 2.7m

2.7m (page 47)

Manufact /Supply

Refer to Section 2.7n

2.7n (page 48



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PART B

Chemical Risk

Assessment

Use the appropriate risk assessment based on complexity of chemicals and environment. These will typically be:



(normally for laboratories only) Ensure the following:



oidentifying the hazards and risks associated with the chemical and the activities;

oimplementing controls for the identified risks, using the Hierarchy of Control

-elimination

-substitution

-isolation

-engineering

-administrative

-personal protective equipment;




Personal hygiene arrangements are available, including wash room facilities, workshop guidelines, standard operating procedures and PPE.



ome.do

2.8 (page 48)



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Steps

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Links

PART B

Labelling


3.Where reasonably practicable retain chemicals in original packaging.

4.Where chemicals are decanted or stored in new containers attach a label with:

•The product name of the chemical

•The name, address and contact telephone no. of the Australian manufacturer or distributor of the substance;

•The name and concentration of all ingredients;

•Relevant health and safety information about the substances, including risk and safety phrases, except where the container is so small that it is not practical to provide such information on the container in which case another means of identification can be used.

•Other information relevant to the chemical classification:

•Hazardous substance: include the word

HAZARDOUS




•Labels can be printed via the ChemAlert popup panel (under the reports tab) for

a given product

•Rolls of labels/stickers can be ordered from ChemAlert



2.9 (General, page 53)

3.5 (hazardous goods, page 64)

4.5 (nanoparticles, page 66)

5.5 (schdl carcinogens &

mutagens, page

69)

6.5 (dangerous goods, page 72)

7.6 (scheduled poisons, page

75)

10.5 (Ag/ vet chemicals, page

82)



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Steps

Actions/Reqirements

Links

PART B

Storage & Handling


1.Segregate dry reagents and chemicals from wet ones

2.Store as per requirements specified by the manufacturer/supplier on the container or M/SDS and AS/NZS2243.10:2004.


4.Dangerous Goods:

omust be separated and segregated according to quantities and incompatibilities listed in section 10 of the M/SDS

oChemical cupboards and cabinets must meet relevant Australian Standards.

Pressurised gas cylinders must be secured.

http://www.safety.uwa.edu.au/topics/chemical/chemalert

http://www.safety.uwa.edu.au/topics/laboratory#Chemic als

2.10 (page 56)


Signage

Ensure that:


2.Additional signs where required, such as

“do not use to store food”, are displayed.

Where manifest quantities of dangerous goods are stored placarding is displayed as appropriate.


2.11 (page 57)

6.8 (page 73)



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Steps

Actions/Reqirements

Links

PART B

Monitoring

Refer to the MSDS and determine monitoring requirements during the chemical risk assessment phase.

2.12 (page 57)

Health Surveillance

Refer to Section 2.13

(page 58)

Training

Ensure that:

1.All new staff are instructed in the safe use of chemicals and reagents.

2.That training is updated as necessary.

http://www.safety.uwa.edu.au/induction-and-training also consult your supervisor or facility manager

2.14 (general, page 58)

Waste Management

Use the University of Western Australia’s current preferred recycling arrangements or waste disposal arrangements.

Store used toner cartridges in sealed plastic bags away from work areas.

http://www.safety.uwa.edu.au/topics/waste http://www.si.cm.uwa.edu.au/programs/recycling

2.15 (general, page 59),

11.12 (radiation, page 88)



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Links

PART B

Access

Arrangements

Access arrangements are relevant to the risks associated with the chemical and the chemical classification.

Veterinary Chemicals

•Scheduled veterinary chemicals (drugs, poisons and controlled substances): only registered veterinary practitioners or staff/students directly under their control can access the scheduled poison.

•Ammonium nitrate fertiliser’s must be

secured against theft and diversion.


5.6 (carcino/

mutagens, page

69),

7.7 (drugs, poisons, page

75),

8.6 (security risks, page 78)

Emergency

Procedures


1.Refer to the MSDS to determine the emergency procedures and requirements during the chemical risk assessment phase.

2.First aid requirements, including supplies and training, are suitable for the chemicals used.

3.Spill kits are available and suitable for the chemicals used.

Additional emergency resources and training are provided where relevant (e.g. self-contained breathing apparatus, emergency showers and eye wash facilities).


2.17 (page 61)



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Quick Reference Guide: Chemical Management in a Commercial Kitchen Environment

Steps

Actions/Reqirements

Links

PART B

Permits /Licensing

Not generally required

2.3 (page 41)

MSDS

Ensure each of the following:

1.There is a current MSDS (<5 years old) on the ChemAlert database for every chemical in the facility.

2.If there isn’t a current MSDS

in the MSDS database

arrange to have it added to the database

3.Those for hazardous and/or dangerous goods are available to anyone who can access the facility.


https://chemalert.rmt.com.au/uwa/product/productSearchExecut e.do

2.4 (page 42)

2.5 (page 44)



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Steps

Actions/Reqirements

Links

PART B

Chemical Holdings


1.If the item) same supplier and prod. No. is in the ChemAlert database then you have had it added to your site holdings.



4.Report loss or diversion of chemicals of concern to your laboratory/facility managers.


http://www.safety.uwa.edu.au/topics/chemical/annual-chemical- stocktake-procedure

http://www.safety.uwa.edu.au/topics/chemical/chemalert https://chemalert.rmt.com.au/uwa/stock/maintainStockHoldings.d

o?tabClicked=true

2.6(general, page

44),

3.4 (hazardous, page 64),

6.4 (dangerous goods, page 71),

Purchasing

/Acquisition

Complete a Safe purchase

Assessment Form


2.7 (page 46)

Importation

Not generally relevant

2.7m (page 47)

Manufacturing

/Supply


2.7n (page 48)



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Steps

Actions/Reqirements

Links

PART B

Chemical Risk

Assessment


oidentifying the hazards and risks associated with the chemical and the activities;

oimplementing controls for the identified risks, using the Hierarchy of Control

-elimination

-substitution

-isolation

-engineering

-administrative

-personal protective

equipment;

oreviews of the effectiveness of the chemical risk assessment are carried out.

8.Ensure there are

arrangements so that all staff and students are familiar with and can access the chemical risk assessments.

Personal hygiene arrangements are available, including wash room facilities, workshop guidelines, standard operating procedures and PPE.

http://www.safety.uwa.edu.au/topics/chemical/risk-assessment https://chemalert.rmt.com.au/uwa/risk/riskAssessmentHome.do

2.8 (page, 48)



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Steps

Actions/Reqirements

Links

PART B

Labelling


1.Where possible retain chemicals in original packaging.

2.Where chemicals are decanted, attach a label that is written in English and includes the product name (identifier) and for:

oHazardous substances the risk phrase(s), safety phrase(s); and/or hazard statement;

oDangerous Goods – the class/es label

3.Approved labels can be printed from ChemAlert

4.Pipes and transfer systems should be labelled.

Note: Where the container is so small that it is not practical to provide such information another means of identification can be used but this information must be readily available in the vicinity of use (and storage where they differ)



2.9 (page 53)



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Steps

Actions/Reqirements

Links

PART B

Storage & Handling

Store as per requirements specified by the manufacturer/supplier on the container/MSDS and in accordance with AS/NZS 2243.10:2004.

http://www.safety.uwa.edu.au/topics/laboratory#Housekeeping

2.10 (page 56)

Signage


http://www.safety.uwa.edu.au/topics/laboratory#Housekeeping

2.11 (page 57)

Monitoring

Refer to MSDS but not typically relevant

Health Surveillance

Generally not an issue

Training


1.Refer to the MSDS and determine the training requirements during the chemical risk assessment phase.

All staff and students receive the relevant training as determined in the above point.


2.14 (general, page

58),




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Steps

Actions/Reqirements

Links

PART B

Waste Management


For urgent issues contact the chemical safety officer at SH& W

http://www.safety.uwa.edu.au/topics/waste http://www.si.cm.uwa.edu.au/programs/recycling

2.15 (general, page

59),


Access

Arrangements


http://www.nationalsecurity.gov.au/ChemicalSecurity/Pages/defa ult.aspx

2.16 (general, page

61),

5.6 (carcinogens/

mutagens, page

69),

6.6 (drugs, poisons,

75), ),

8.6 (security concern/ risk, page

78)

Emergency

Procedures

Ensure there is a basic first aid kit and trained first aider available.

http://www.safety.uwa.edu.au/topics/laboratory#Emergency

2.17 (page 61)



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Quick Reference Guide: Chemical Management in an Art Studio Environment

Steps

Actions/Reqirements

Links

PART B

Permits /Licensing

For the following classifications of chemicals licences/permits are required prior to purchase.



Note: The above chemical groups represent the most likely chemicals found in a workshop that may require permits/licensing. Refer to other relevant categories of chemicals where required.

http://www.safety.uwa.edu.au/topics/chemical/conces sional-spirits

2.3 (page 41)

MSDS

Ensure each of the following:

1.There is a current MSDS (<5 years old) on the MSDS database for every chemical in the art studio.

2.If there isn’t a current MSDS in the MSDS database obtain the MSDS from the manufacturer or supplier and add to the database (see Section 2.6.3.).

There are arrangements so that all staff and students can access the MSDSs.


https://chemalert.rmt.com.au/uwa/product/productSe archExecute.do

2.4 (page 42)



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Steps

Actions/Reqirements

Links

PART B

Chemical Holdings


1.If the item (same supplier and prod. No.) is in the ChemAlert database then you have had it added to your site holdings.



Report loss or diversion of chemicals of concern to your laboratory/facility managers.item to your site holdings.


http://www.safety.uwa.edu.au/topics/chemical/annual

-chemical-stocktake-procedure

http://www.safety.uwa.edu.au/topics/chemical/chemal ert

https://chemalert.rmt.com.au/uwa/stock/maintainStoc kHoldings.do?tabClicked=true

2.6 (general, page 44)

3.4 (haz, page

64)


Purchasing /Acquisition


Complete a Safe Purchase Assessment Form

http://www.safety.uwa.edu.au/management/purchasi ng

2.7 (page 46)

Importation

Not typically relevant

2.7m (page 47)

Manufacturing /Supply

Not typically relevant

2.7n (page48)



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Steps

Actions/Reqirements

Links

PART B

Chemical Risk

Assessment





(normally for laboratories only) Ensure the following:







10. Ensure there are arrangements so that all staff and students are familiar with and can access the chemical risk assessments.

Personal hygiene arrangements are available, including wash room facilities, workshop guidelines, standard operating procedures and PPE


https://chemalert.rmt.com.au/uwa/risk/riskAssessmen tHome.do

2.8 (page 48)



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Steps

Actions/Reqirements

Links

PART B

Labelling


1.Where possible retain chemicals in original packaging.

2.Where chemicals are decanted, attach a label that is written in English and includes the product name (identifier) and for:

oHazardous substances the risk phrase(s), safety phrase(s); and/or hazard statement;

oDangerous Goods – the class/es label

3.Approved labels can be printed from

ChemAlert

4.Pipes and transfer systems should be labelled.

Note: Where the container is so small that it is not practical to provide such information another means

of identification can be used but this information must be readily available in the vicinity of use (and storage where they differ)


Part C: Appendix 2 – Labelling Decanted Chemicals http://www.safety.uwa.edu.au/topics/chemical/chemal

ert

2.9 (page 53)



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Steps

Actions/Reqirements

Links

PART B

Storage & Handling


5.Segregate dry reagents and chemicals from wet ones

6.Store as per requirements specified by the manufacturer/supplier on the container or M/SDS and AS/NZS2243.10:2004.


8.Dangerous Goods:

omust be separated and segregated according to quantities and incompatibilities listed in section 10 of the M/SDS

oChemical cupboards and cabinets must meet relevant Australian Standards.

Pressurised gas cylinders must be secured.

http://www.safety.uwa.edu.au/topics/laboratory#Hous ekeeping

2.10 (page 56)

Signage

Ensure that:


2.Additional signs where required, e.g. “do not use to store food”, are displayed.


http://www.safety.uwa.edu.au/topics/laboratory#Hous ekeeping

2.11 (page 57)



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Steps

Actions/Reqirements

Links

PART B

Monitoring


2.XI (general),

11.XI (radiation),

Health Surveillance


1.Refer to the MSDS and determine the health surveillance requirements during the chemical risk assessment phase.

2.Scheduled Carcinogenic Substances:

oThe UWA Carcinogenic and Mutagenic Substances Committee and WorkSafe must approve use of some reagents prior to their purchase/use.

oA record must be kept of each person who works with a scheduled carcinogenic

substance

http://www.safety.uwa.edu.au/topics/chemical/carcino gens-mutagens-teratogens

http://www.safeworkaustralia.gov.au/sites/swa/pages/

default

2.13 (general,

58),

3.6 (hazardous, page 64),

5.7 (carcinogens/ mutagens, page

69),

10.6 (Ag/Vet, page 84)

Training


1.Refer to the MSDS and determine the

training requirements during the chemical risk assessment.




also consult your supervisor and your laboratory or facility manager



Waste Management


For urgent issues contact the chemical safety officer at SH& W.

http://www.safety.uwa.edu.au/topics/waste

http://www.si.cm.uwa.edu.au/programs/recycling





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Steps

Actions/Reqirements

Links

PART B

Access Arrangements


http://www.nationalsecurity.gov.au/ChemicalSecurity/ Pages/default.aspx

2.16 (page 61)

6. 6 (security concern/ risk, page 78)

Emergency Procedures







2.17 (page 61)



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PART B – DETAILED INFORMATION AND GUIDANCE

1.INTRODUCTION:

Part B of the chemical management guidelines expands on the quick reference tables in Part A and provides additional chemical management guidance and explanation such as legal compliance, University of Western Australia requirements (see the occupational health and safety management system at http://www.safety.uwa.edu.au/management ) and practical examples for managing the risks associated with chemicals.

Part B has been divided into a number of sections including:

The General Requirements that outline the chemical risk management requirements for most chemicals irrespective of their classification;

and

The additional chemical risk management requirements associated with given chemical classifications including:

hazardous substances;

engineered nanoparticles;

scheduled carcinogens;

dangerous goods;

drugs, poisons and controlled substances;

chemicals of security concern;

precursor chemicals;

agricultural and veterinary chemicals; and

radioactive chemicals.



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2.GENERAL REQUIREMENTS

1. SCOPE

This section is intended for use for chemicals only, such as hazardous substances, dangerous goods, scheduled poisons, ionising radiation open sources or chemicals with a chemical abstract number. This section does not provide information or guidance on biologicals (contact the Biosafety office), asbestos (contact Campus Management) or explosives (Class 1 Dangerous Good) (contact the Chemical Safety Officer).

Throughout this section the generic term “chemical” is normally applied. The term “hazardous substance” as defined by the Occupational Health and Safety Regulations 1996 (WA) is used when the guidance applies specifically to this classification of chemical (see section 3 page 63).

2. LEGISLATION

a. Acts and Legislatation

The legislation that governs chemical management is complex and considerable. The following list represents the Acts and Regulations that may be applicable to the University of Western Australia.

Agricultural and Veterinary Chemicals Act 1995 (WA)

Agricultural and Veterinary Chemicals Code Act 1994 (Cth)

Agricultural and Veterinary Chemicals Code Regulations 1995 (Cth)

Approved Criteria for Classifying Hazardous Substances (NOHSC:1008) (Cth)

Australian Dangerous Goods Transport Code Edition 7 (Cth)

Chemical Weapons (Prohibition) Act 1994 (Cth)

Chemical Weapons (Prohibition) Regulations 1997 (Cth)

Customs Act 1901 (Cth)

Customs (Prohibited Exports) Regulations 1958 (Cth)

Customs (Prohibited Imports) Regulations 1956 (Cth)

Dangerous Goods Safety (Major Hazard Facilities) Regulations 2007 (WA)

Dangerous Goods Safety (Road and Rail Transport of Non-Explosives) Regulations 2007 (WA)

Dangerous Goods Safety (Security Risk Substances) Regulations 2007 (WA)

Dangerous Goods Safety Regulations (Storage and Handling of Non-Explosives ) 2007 (WA)

Excise Act 1901 (Cth)

Environmental Protection Act 1986 (WA)

Environmental Protection (Controlled Waste) Regulations 1961 (WA)

Excise Regulations 1925 (Cth)

Hazardous Substances Information Systems (HSIS) Guidance material for Hazard Classification

(Cth)

Health Act (Local Authorities Sewerage Undertakings) Model By-laws (WA)

Health (Drugs and Allied Substances) Regulations 1961 (WA)

Industrial Chemical (Notification and Assessment) Act 1989 (Cth)

Misuse of Drugs Act 1981 (WA)

Misuse of Drugs Regulations 1982 (WA)

National Code of Practice for the Labelling of Workplace Substances (NOHSC:2012) (Cth)

National Environmental Protection Council (WA) Act 1996

National Model Regulations for the Control of Scheduled Carcinogenic Substances (NOHSC:1011) (Cth)

National Model Regulations for the Control of Workplace Hazardous Substances (NOHSC:1005) (Cth)

Occupational Health and Safety Act 1984 (WA)



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Occupational Health and Safety Regulations 1986 (WA)

Poisons Act 1964 (WA)

Pollution of Waters by Oils and Noxious Substances Act 1987 (WA)

Standard for the Uniform Scheduling of Medicines and Poisons (SUSMP) (Cth)

Therapeutic Goods Act 1989 (Cth)

Water Services Act 2012 (WA)

Water Ways Conservation Act (WA)

Weapons of Mass Destruction 1995 (Cth)

Weapons of Mass Destruction (Prevention of Proliferation) Act 1995 (Cth)

The legislation listed above has also been included in each of the relevant chemical classification sections.

b. Standards, Codes and Guidance Material

The “Chemical” category in the University of Western Australia’s Safety and Health Risk Register contains an

extensive list of Standards, Codes and Guidance Materials relevant to the University.

Standards, Codes and Guidance Material have been included in each of the relevant chemical classification sections.

3. Permits and Licensing

The procurement and possession of some chemical classifications have permit and licensing requirements. Refer to the relevant sections in this guide for permit and licensing requirements.

Scheduled Carcinogens – Section 5.4 (page 68Error! Bookmark not defined.).

Drugs, Poisons and Controlled Substances – Section 7.4 (page 74).

Chemicals of Security Concern – Section 8.4 (page 78).

Precursor Chemicals – 9.4 (page 80)

Agricultural Chemicals and Veterinary Medicines – 10.4 (page82).

Radioactive Chemicals – 11.5 (page 86).

c. Concessional Spirits

Act undenatured ethanol (alcohol) can attract an excise.

On application The Australian Taxation Office can issue an “Approval to Receive Concessional Spirits”

permit that does not attract this excise. The permit includes:

The quantity and specified purpose of the alcohol; and

The nominated suppliers of the alcohol.

The permit holder must keep accurate records of all transactions. The records must be kept for a minimum of

5 years. The records must include:

Amount of ethanol held;

Amount of ethanol obtained;

Date the ethanol was obtained;

Name of supplier; and



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Purposes for which the ethanol is used.

More information on concessional spirits is available from the Australian Taxation Office website:

https://www.ato.gov.au/Business/Excise-and-excise-equivalent-goods/Concessional-spirits/

4. Material Safety Data Sheet (M/SDS)

Changes to occupational health and safety legislation in various state jurisdictions and the move towards harmonisation has seen the introduction of new state and Commonwealth codes of practice and guidance material.

The Safe Work Australia publication, Preparation of Safety Data Sheets for Hazardous Chemicals Code of Practice (2011) has highlighted changes in terminology to the management of chemicals, including, safety data sheet (SDS) replacing material safety data sheet (M/SDS).

Western Australia has not yet implemented the Globally Harmonised OSH system but it is necessary to be familiar with it in our dealings with those who have.

An M/SDS should not be confused with a product specification sheet, which provides information on the performance characteristics of the chemical and directions for application.

The M/SDS provides information about the hazards (health effects) of the chemical and how to transport, use and store it safely. It also helps the user of a chemical to identify, assess and control risks associated with the use of the chemical in the workplace.

The Occupational Health and Safety Regulations 1986 (WA) require an M/SDS to be written in English and contain the following information:

1. Product name;

2. Name and address and telephone number of:

othe manufacturer of the chemical in Australia, or

othe importing supplier in Australia of the chemical;

3.An Australian emergency telephone number;

4.Date of preparation or last review;

5.A statement of the chemical’s classification regarding a hazardous substance;

6.The hazard classification of the chemical determined in accordance with HSIS2 or approved criteria for Classifying Hazardous Substances;

7.The risk phrase and safety phrase for the chemical;

8.The chemical name for each Type I ingredient;

9.for each Type II ingredient:

oits chemical name, or

oif the identity of the ingredient is commercially confidential, its generic name;

10.for each Type III ingredient if it has a known synergistic effect with another ingredient that makes up the hazardous chemical:

oits chemical name, or

oif the identity of the ingredient is commercially confidential, its generic name;

11.Proportion (or proportion ranges) of the ingredients in the chemical;

12.First aid information;

13.Emergency procedures to apply in the event of incident or exposure;



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14.Precautions for safe use of the chemical including engineering controls and personal protective equipment;

15.Precautions for the safe storage and disposal of the chemical;

16.Exposure standards (if any) for the chemical or its ingredients;

17.The physical and chemical properties of the chemical or its ingredients including any hazardous decomposition likely to be generated during normal use; and

18.Information on the health effects of the chemical.

Manufacturers/importers/suppliers have a legal obligation to supply a current M/SDS and an employer may assume that the information is accurately detailed in the M/SDS. Nevertheless where there are obvious discrepancies or omissions (for example no first aid information) the chemical should not be purchased or used until a complete M/SDS is provided by the manufacturer/importer/supplier.

The Occupational Health and Safety Regulations 1986 (WA) do not prescribe the format (style or presentation) required for an M/SDS.

The Preparation of Safety Data Sheets for Hazardous Chemicals Code of Practice (2011) provides detailed information on the requirements for M/SDS including recommended formatting and layout for manufacturers/suppliers.

Whilst an M/SDS is not required to be kept for non-hazardous chemicals, a copy of the M/SDS is necessary for confirming the chemical’s non-hazardous status and physical properties. It is strongly advised that an M/SDS for a non-hazardous substance is retained and is referenced to determine safe use, handling storage and disposal.

d. Risk Phrase and Safety Phrase

The nature of a risk associated with the use of a chemical is described by the “risk phrase” also known as

the R-phase.

The safety precautionary measure associated with the use of the chemical is described by the “safety phrase” also known as the S-phrase.

A list of the risk phrases and the safety phrases is available at: Safe Work Australia – Hazardous

Substances Information System (HSIS) http://hsis.safeworkaustralia.gov.au/ .

e. Hazard Statement and Hazard Pictogram

A hazard statement (from the Model Work Health and Safety Regulations) is a statement assigned to a hazard class or hazard category describing the nature of the hazards of a chemical including and if appropriate, the degree of the hazard.

A hazard pictogram (from the Model Work Health and Safety Regulations) is a graphical composition, including a symbol plus other graphical elements, that is assigned in the Global Harmonised System of Classification and Labelling of Chemicals (GHS) to a hazard class or hazard category.



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A list of hazard statements and hazard pictograms is outlined in: Work Health and Safety Regulations: Classification and labelling for workplace hazardous chemicals. This can be downloaded from:

http://www.safeworkaustralia.gov.au/sites/swa/about/publications/Documents/679/Classification_and_labellin g_workplace_hazardous_chemicals_poster%20-A4.pdf .

f.Precautionary Statement

A precautionary statement (from the Model Work Health and Safety Regulations) describes the recommended measures that should be taken to minimise or prevent adverse effects resulting from exposure to, or improper storage or handling of a hazardous chemical.

There are five categories of precautionary statements:

1.Prevention statements refer to precautions to be taken to prevent an accident or exposure.

2.Response statements refer to instructions in case of an accident.

3.Storage statements refer to instructions for safe storage of the chemical.

4.Disposal statements refer to appropriate disposal instructions.

5.General statements for use as appropriate.

A list of precautionary statements is outlined in: Work Health and Safety Regulations: Classification and labelling for workplace hazardous chemicals. This can be downloaded from:

http://www.safeworkaustralia.gov.au/sites/swa/about/publications/Documents/679/Classification_a nd_labelling_workplace_hazardous_chemicals_poster%20-A4.pdf

5. Access to M/SDS

People handling and storing or working around chemicals must have access to current MSDSs. This access should be as close to the work as is reasonably practicable.

Where chemicals are readily accessible to all who enter an area arrangements must be made to ensure that M/SDSs are easy to locate and access. Electronic access is insufficient as the primary source of MSDS information unless everyone can access it. Many who enter an area (e.g. contractors or visiting students) may not have access to, or be sufficiently familiar with a database to retrieve information in an emergency.

All M/SDSs should be current (< 5 years old) and be available for all chemicals – including those in use and those stored.

6. Hazardous Substances Register (holdings in ChemAlert)

A Hazardous Substances Register identifies the nature, quantity and location of chemicals kept by a

Division, School/Department or laboratory/workshop/other local area.

N.B. In ChemAlert this would be part of the ‘holdings’ function; in ChemAlert a register is simply the list of all items found anywhere at University of Western Australia as a whole (this encompasses over 2000 individual sites at locations including Crawley, Fremantle, GinGin and Albany).

The Hazardous substances register must list all hazardous substances in the area (including ones stored but not currently in use) and must contain current MSDSs for these items. It must also identify if a risk



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assessment has been completed for each item. The register must be readily available to anyone who may be exposed to the hazardous substances or to emergency services. A link to an example of the minimum acceptable standard for a hazardous substances register can be found at:

https://www.commerce.wa.gov.au/worksafe/hazardous-substances

h. University of Western Australia Chemical Holdings

ChemAlert is the University of Western Australia’s preferred electronic M/SDS and chemical inventory management system.

The Chemical Inventory is referred to as the chemical “holdings” in ChemAlert.

ChemAlert can be assessed at:


The features of ChemAlert include:

•Logon to ChemAlert licenced user privileges (requires a user name and password provided by the

University of Western Australia’s ChemAlert System Administrator).

•Database of material safety data sheets;

•Chemical holdings for Divisions, departments and specified areas: This can be refined to list items that are one or more of the following:

•Hazardous/Dangerous Goods

•Green/Amber/RED colour-coded graded hazard/risk system.

•Used in a specific process

•Manufactured by a given firm

•Information on chemical labelling and placarding for any given chemical entered into the database;

•determines when placarding is required based on the volume of a dangerous good stored in a given area;

•includes the classification of a chemical (Hazardous Substance, Dangerous Good, Controlled

Substance); and

•provides warnings of chemical incompatibilities within a given area, where segregation may be required.

Holdings should list the maximum quantities that may be present at a given site. When you receive a 2 kg item you enter it in the holdings but you don’t adjust the quantity held if you use some. If we need to know what’s in a given area we will need to know the greatest quantity that could be present. If you acquire another 1 kg of the same item (so you now have two containers of this reagent) you adjust the site holdings to 3 kg. If you use up all of an item and aren’t going to replace it then you must delete the item from your site’s holdings.

i.Adding Chemicals or M/SDSs to the ChemAlert Database

Additional MSDSs can be added to ChemAlert via the system administrator link at:

http://www.safety.uwa.edu.au/topics/chemical/chemalert



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For hazardous or dangerous goods you must ensure the chemical (same manufacturer and product number)

is in the ChemAlert system before it is supplied to UWA for the first time.

7. Purchasing and Acquisition

j.General Requirements

When acquiring/purchasing chemicals a hazard identification/risk assessment should be completed prior to purchase. This will include completing a pre-purchase checklist and obtaining the MSDS to determine the:

Chemical classification (hazardous substance, dangerous good, scheduled poison etc.);

Subsequent regulatory requirements;

Controls for the safe use, storage and transport;

Waste management requirements; and

First aid and emergency requirements.

Expiry of safe usage period is noted on the container.

This information enables the proposed user to ensure that:

1.Facilities and resources are available to use, store and dispose of the chemical safely;

2.Regulatory requirements are provided for (ledgers recording usage and/or provision for health monitoring; and

3.Necessary controls/protocols are put in place prior to purchase/delivery.

Where the purchaser has identified that a chemical is hazardous there may also be an opportunity at this stage to acquire a less hazardous chemical.

When purchasing new chemicals a safe and sustainable disposal method should be identified. Any specialised clean up equipment should also be identified with the purchase of a new chemical. A copy of “Safety requirements for purchase of goods” can be downloaded from http://www.safety.uwa.edu/management.ent/purchasing .

Remember:

(where reasonably practicable) purchase a less hazardous chemical;

purchase smaller quantities to reduce manual handling issues, storage space and waste;

ensure the chemical is added to the ChemAlert database if it isn’t already in it;

ensure the MSDS is available and can be accessed by anyone in the area.

k. Contractors

From time to time it is expected that contractors will bring chemicals into a UWA workplace. Under these circumstances contractor chemicals should be managed under the same principles as University purchased chemicals. Therefore the person engaging the contractor must ensure there is:

a risk assessment for the chemical or a risk assessment for the task that includes the risk assessment of the chemical; and

a current M/SDS.

The person engaging the contractor must also ensure that the chemical can be used in accordance with University workplace arrangements including:



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storage arrangements;

use; and

waste/disposal arrangements.

The Contractor Safety Handbook can be downloaded at

http://www.safety.uwa.edu.au/topics/contractor-safety

l.Personal Acquisition or Supply

There may be occasions where staff/students/clients bring privately acquired chemicals into the workplace. Under these circumstances the manager/supervisor should ensure that there is:

a risk assessment for the chemical or a risk assessment for the task that includes the chemical.

a current MSDS.

Where an MSDS or risk assessment is not available the chemical should be removed from use until the MSDS or risk assessment is available.

The manager/supervisor must also ensure that the chemical can be used in accordance with

University workplace arrangements including:

storage arrangements.

PPE use.

waste/disposal arrangements.

m. Importation

•Industrial Chemicals

Commonwealth Agency: Department of Health and Aging – NICNAS (http://www.nicnas.gov.au/ )

•Agricultural Chemicals and Veterinary Medicines

Western Australian Agency: Department of Agriculture and Food ( www.agric.wa.gov.au/ )

Commonwealth Agency: Australian Pesticides and Veterinary Medicines Authority (http://apvma.gov.au/)

•Fertilisers

Commonwealth Agency: Department of Agriculture, Fisheries and Forestry (http://www.agriculture.gov.au/ )

•Medicines and Medicinal Products

Commonwealth Agency: Department of Health and Aging Therapeutic Goods Administration

(http://www.tga.gov.au/ )

•Food Additives, Contaminants and Natural Toxicants

Independent Statutory Agency: Food Standards Australia New Zealand (www.foodstandards.gov.au/ )



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Staff importing chemicals into Australia must contact the relevant Australian Government department(s) for their legal requirements/obligations prior to commencing importation.

n. Manufacture or Supply

Staff that manufacture chemicals for sale or exchange to another workplace (other than one within UWA)

have additional responsibilities under the Occupational Health and Safety Regulations 1986 (WA).

Staff must determine if the chemical is a hazardous substance (see Section 3, page 63).In the case of a hazardous substance staff must ensure the following:

prepare and provide an MSDS in accordance with the Occupational Health and Safety Regulations

1986 (WA) ( Section 2.IV, page 42).

review the MSDS to ensure the information remains current and correct and review at least every 5 years.

label any containers in accordance with the Occupational Health and Safety Regulations 1986 (WA) (see Section 2.VIII on page 53).

Manufacture or supply does not apply to a chemical:

that is produced as waste during the process of manufacturing the chemical as long as is then disposed of.

that will be used at UWA.

8. Chemical Risk Assessment

A chemical risk assessment determines whether there is a risk to staff, students’ or visitors’ health from using or coming into contact with a chemical in the university. This includes any new chemicals that may be produced during an activity (including waste materials) and ‘transient’ chemicals brought in for a short time

for use by contractors etc. Therefore all who engage in activities associated with chemicals must be aware of the hazards/risks associated with chemicals and the controls that have been put in place to reduce the risks.

For newly purchased/introduced chemicals a preliminary risk assessment should have been completed prior to purchase (see Section 2.7 on page 46). Normally the pre-purchase risk assessment will not provide enough guidance on the safe use, handling, storage and disposal of a chemical throughout the life of its use. Therefore a risk assessment should be completed before a chemical is used for the first time in the workplace.

The chemical risk assessment should be kept where users of the chemical can access the risk assessment easily and quickly and ensures that:

•chemicals will be appropriately and safely managed from purchase through until disposal.

•an emergency plan has been developed and can be implemented in the event of an adverse incident.

A Chemical Risk Assessment consists of the following steps:

1.determine who shall complete the chemical risk assessment;

2.identify hazards;

3.assess the risks;

4.control the risks;



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5.record the risk assessment; and

6.review the risk assessment.

The complexity of the chemical risk assessment will depend on the chemical(s) in use and their interaction with the activity.

o. Conception, Pregnancey and Lactating

The University recognises that for those who are intending to conceive, are pregnant or breastfeeding, precautions in addition to normal safe work procedures and practices may be required.

The UWA pregnancy and work guidelines provide a summary of potential areas of concern for those who are considering conception, who are pregnant or who are breast-feeding. The guidelines can be accessed or downloaded from http://www.safety.uwa.edu.au/topics/physical/pregnancy . The guidelines cover a range of factors to be considered when working before or during pregnancy and during lactation. This information is of course confidential. There is a growing awareness of the risks that some chemicals pose to male

reproductive health. Please advise your work area as soon as possible of your intention to conceive, of your pregnancy or if you are breastfeeding so that all practicable steps may be taken to minimise risks to you and your child.

p. Type of Chemical Risk Assessment

A chemical procedure risk assessment form must be completed prior to the start of any work involving hazardous chemicals. ChemAlert should be used to obtain a Material Safety Data Sheet (MSDS) for each hazardous or dangerous chemical. Where a single chemical is used in accordance with the manufacturers intend use, a ChemAlert risk assessment is sufficient (see https://chemalert.rmt.com.au/uwa/risk/riskAssessmentHome.do)

When mixtures of chemicals are used, a Chemical Process Risk Assessment form must be completed. Please refer to UWA Safety and Health website, Task and Activity Planning page (http://www.safety.uwa.edu.au/management/toolkit).

q. Identify Who Shall Complete the Risk Assessment

Supervisors (e.g. research supervisors and laboratory supervisors) are responsible for ensuring risk assessments are conducted in the workplaces under their control. Risk assessments can be prepared by those proposing to do the work. The workplace supervisor endorses the risk assessment to verify that it has been checked and that hazard control measures will be implemented prior to commencement of work. The supervisor is also responsible for ensuring risk assessments are stored, available and reviewed as required.

Finally, the Head of School or a person with formally delegated signatory authority (this person must have relevant experience) must sign off the risk assessment to allow the work to commence.

r.Identify Hazards and Risks

MSDS and labels for all hazardous substances supplied to the workplace should be reviewed to obtain information on the health hazards, precautions for use and safe handling requirements for the substance. Some products – for example, hazardous substances in retail packages – may have sufficient information on the consumer package label to cover most likely situations of exposure, such as the clean-up and proper disposal of spills. A register of all hazardous and/or dangerous goods must be readily available to all who enter the facility where the substance/s are stored or used.



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s. What to do if an MSDS for a chemical is unavailable

If an MSDS and is unavailable (because the substance was manufactured on site or because it is obsolete) then the use of equivalent information may be used until the item is used up or safely disposed of. In these cases the equivalent information must clearly state that it is supplied as a minimum standard and that extra precautions may be necessary (see appendix III – Advicee on how to deal safely with older chemicals and reagents, page 123). Substances manufactured on site (including those produced as by-products) must be adequately labelled.

National Industrial Chemical Notification and Assessment Scheme (NICNAS) Summary Reports are a helpful source of equivalent information. NICNAS Summary Reports have been produced for every chemical notified and assessed under the Industrial Chemical (Notification and Assessment) Act 1989 (Cth). For each chemical, these reports include:

general uses, precautions and restrictions to be observed during manufacture, handling, storage, use and disposal.

information on emergency procedures.

summaries of health and environmental effects data.

t.Determine the Chemical Classification

Under different statutes there may be additional legal requirements with regards to the chemical classification. Refer to the relevant sections in this guidance for additional specific requirements.

Examples of different statute requirements based on classification include:

National Code of Practice for the Control of Workplace Hazardous Substances [NOHSC:2007 (1994)]

Dangerous Goods Manifest and signage may be required under the Dangerous Goods Safety

(General) Regulations 2007 (WA); and

Poisons permit is required where scheduled poisons (e.g. S4, S8) are kept (Poisons Act 1964 [WA]).

u. Review the Information

To assess the risks to health and safety, the staff member or student using the chemical must find out how the chemical and any chemicals generated through its use may be harmful to a person’s health or safety. Therefore, when reviewing the information about a chemical, consider the following factors:

a.The routes of exposure to chemicals and the health effects associated:

inhalation;

ingestion;

absorption through the skin or via the eyes; and injection.

b.The form (including concentration) in which the chemical may be present, such as solid, liquid or gas. c.The chemical and physical properties of the chemical.

d.The health effects for each route of entry or contact identified, such as:



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either immediate or delayed;

sensitisation or allergic reactions;

cancer;

damage to specific target organs;

harmful to human reproduction; and

synergistic effects.

e.The frequency and duration of use of the substance. f.The effects on the environment taking into account

storage and transport; and

generated waste.

v. Analyse the Risks

The University of Western Australia’s risk assessment methodology (http://www.safety.uwa.edu.au/topics/chemical/risk-assessment ) provides a choice of two assessment tools for analysing risk. These are:

the embedded ChemAlert risk assessment. This s