safety information for contractors...6.3 ibm corporate environmental policy 59 7.0 security...

Rochester Contractor Guidebook

SAFETY INFORMATION for CONTRACTORS

Superior safety performance is an objective of all operations at IBM Rochester. If IBM is to obtain optimum protection of its people and property, then a good contractor safety program which complements the company’s safety program is necessary.

This booklet is only a digest of basic applicable standards. This guide should in no way be considered as a complete substitute for any provisions of the Occupational Safety and Health Act of 1970, or for any standards promulgated under the Act.

IBM Corporate Policy 127 states “...safety is a fundamental component in our company’s strategic vision and critical to our continued success.” In order to support the requirements of this policy and provide a connection to ensure implementation of the commitments of the policy, IBM has developed the Well-Being Management System (WBMS). The scope of the WBMS covers all those who work at the Rochester site, employees, contractors, and vendors. Everyone is expected to follow the policy and report any concerns to their management immediately.


SAFETY,

SECURITY, &

ENVIRONMENTAL

REQUIREMENTS

AND PRACTICES

AT IBM ROCHESTER

Revised

June 2011


INTRODUCTION Welcome to IBM Rochester. At IBM, we believe safety, health and environmental awareness are fundamental components of every activity. This guide is intended to familiarize contractors, subcontractors, and their employees working at our facility with important information about safety, security, and environmental policies. The guidance and rules included in this booklet are not intended to be all inclusive. We have highlighted the topics which are most important and are most frequently of concern. The guidance provided in this booklet should be considered as minimum requirements supplementing the safety rules of your employer.

As part of our commitment to health, safety, and the environment, we require that all work performed at IBM comply with all applicable requirements. "Applicable Requirements" refer to:

Any federal, state, county, municipal law, regulation, ordinance, or code; IBM requirements; and national consensus or industry standards.

Where there is a conflict between applicable requirements, the one most protective of health, safety, and the environment shall apply.

The performance of your work will be monitored with regards to health and safety requirements. Where contractor work is observed to create potential hazards to employees, the facility, or the environment, we will require corrective action to be taken. Depending on the severity of the hazard, it may be necessary for IBM to shutdown a job. If the conditions observed are severe or recurring, the contracting firm may be:

1. Removed from the approved contractor list 2. Required to remove a particular employee or employees

from a job Questions regarding safety or health aspects of work at IBM should be directed to your supervisor, foreman, or the Contractor Coordinator responsible for your work at IBM.

SAFETY IS PART OF EVERY JOB!


Table of Contents 1.0 EMERGENCY RESPONSE 7 2.0 CONTRACTOR EMERGENCY EVACUATION 8 3.0 CONTRACTOR MANAGEMENT 9 4.0 GENERAL INFORMATION 104.1 Accidents and First Aid 104.2 Asbestos 104.3 Chemical Products 114.4 Hazard Communication 114.5 Infection Control 124.6 Office Ergonomics 124.7 Potentially Hazardous Areas 134.8 Smoking 144.9 Telephones 144.10 Summary of General Safety Rules 14 5.0 WORK ISSUES SPECIFIC TO CONSTRUCTION TRADES CONTRACTORS 155.1 Air Actuated Nail Drivers 165.2 Aisles, Stairways and Service Cores 165.3 Chemicals 165.3.1 Chemical Authorizations 175.3.2 Chemical Labeling, Storage and Use 185.3.3 Work Areas where IBM Chemicals are present 195.3.4 Paints and Solvents 205.3.5 Chemical Removal & Disposal 215.3.6 Compressed Gas Cylinders 225.4 Cleanrooms 235.5 Confined Space Entry 235.5.1 Labeling 245.5.2 Pre-Entry 245.5.3 Entry Operations 245.6 Electrical Safety 255.6.1 General 255.6.2 Definitions: 255.6.3 Basic Rules: 265.6.4 Live Electrical Servicing (circuits): 275.6.5 Contractor Substation Work for Low Voltage (50 – 600 volts) and Medium Voltage (> 600 volts – 15kV) 285.6.5.1 Verification of De-Energized Condition 305.6.5.2 Job Briefings 315.6.5.3 Appropriate Clothing 31


5.6.5.4 Hard Hats 315.6.5.5 Eye/Face Protection 315.6.5.6 Hand Protection 315.6.5.7 Live-line Tools 325.6.5.8 Barriers and Warning Devices 325.7 Elevated Work Areas 325.7.1 Roof Work 335.7.2 Rooftop Open Flame & Hot Work Guidelines 335.7.3 Overhead Work 355.8 Elevators 355.9 Emergency Equipment 355.10 Excavations and Trenches 365.11 Floor Openings/Holes 375.12 Helicopter Lifts 385.13 Housekeeping 385.14 Internal Combustion Engines 405.15 Ladders 405.16 Lasers 415.17 Lead 425.18 Lockout/Tagout - Control of Hazardous Energy 435.18.1 Removal of Equipment from Service 435.18.2 Release from Lockout/Tagout 445.18.3 Locks and Tags 445.18.4 Multiple Source Circuits 445.18.5 Equipment with Stored Energy 455.19 Material Handling 455.20 Mobile Cranes and Hoists 465.21 Noise 475.22 Permits and Approvals 485.23 Personal Protective Equipment (PPE) 485.23.1 Eye and Face Protection 495.23.2 Foot Protection 505.23.3 Head Protection 505.23.4 Hearing Protection 505.23.5 Respiratory Protection 505.23.6 Fall Protection 515.24 Powder (Explosive) Actuated Fastening Tools 515.25 Powered Industrial Vehicles 525.26 Radiation Sources and Equipment 535.26.1 Ionizing Radiation 535.26.2 Non-Ionizing Radiation 535.27 Raised Floors/IT Rooms 54


5.28 Scaffolding 545.29 Smoke Detectors 555.30 Tools 555.31 Facility Utilities 555.32 Warning Signs 565.33 Welding, Cutting, Grinding 575.34 Working Alone 58 6.0 ENVIRONMENTAL INFORMATION FOR CONTRACTORS 586.1 Chemical Spills 586.2 Environmental/Chemical Management Concerns relating to Piping 596.3 IBM Corporate Environmental Policy 59 7.0 SECURITY INFORMATION for CONTRACTORS 607.1 Identification Badges 607.2 Access Controls 607.3 “BEST” Keys 607.4 Prohibited/Restricted activities 607.5 Vehicle and Traffic safety 617.6 Towing policy 617.7 Emergency Reporting 617.8 Emergency Situations 617.9 IBM Rochester Search Policy 627.10 Metal Detectors, X-Ray devices, etc. 627.11 Special Conditions 627.12 Classified Information 62


1.0 EMERGENCY RESPONSE

To report an accident, fire, smoke, or other emergency call the local Site Emergency Number 6-6666. If using a cell phone dial 253-6666.

State the following:

1. The nature of the emergency 2. The location of the emergency: building, floor, office

number 3. Your name and company 4. The telephone number from which you are calling

Stay on the line: DO NOT HANG UP until the EMERGENCY RESPONSE PERSON you are speaking with has hung up. The emergency response person may have questions to ask you or special information to give you about what you can do until help arrives.

If a hazardous condition threatens your health or safety, go to a safe location before calling.


2.0 CONTRACTOR EMERGENCY EVACUATION If there is a fire, bomb threat or other emergency, it might be necessary to evacuate a floor, area, or the entire facility. Safe and immediate evacuation of all building occupants is of prime importance. Contract employees should familiarize themselves with emergency evacuation procedures and evacuation routes as soon as possible after initial arrival at the facility.

Emergency evacuations may be announced by public address system or building alarm systems. If an alarm sounds, leave the building by the nearest available exit. If it is safe to do so, unlock your office door and shut down any equipment that cannot be safely left unattended before leaving. Go to a safe area outside the building or your designated assembly point. Report your status to your manager. Remain there until released or given other instructions. Contractor supervisors should assess their firms' employee status and report this information to the IBM person in charge of the emergency evacuation when they arrive at the assembly area. Contractors should remain at the assembly area until released or given other instructions. The IBM Emergency Evacuation Coordinator will provide further updates and instructions as the situation dictates.


3.0 CONTRACTOR MANAGEMENT

IBM expects contractor management to:

1. Be responsible for the safety and health of their employees. Contractors are expected to obtain their own professional safety and health guidance.

2. Solely supervise and direct the work of their employees.

3. Ensure the skill levels of employees and supervisors match the requirements of the job. Where training for specific hazards is required for the work, contractors must certify to IBM that employees have been trained before work begins.

4. Ensure employees read, understand, and comply with the location's "Contractor Safety Guidebook."

5. Advise appropriate IBM representatives of any work that may effect the safety of IBM employees or impair IBM property or operations.

6. Provide their employees with all tools, equipment, and personal protective equipment needed to perform work safely.

7. Ensure the work area is kept free of safety or health hazards.

8. Require employees to follow IBM emergency instructions.

9. Obtain special authorization or work permits from IBM for operations with unique hazards. This includes confined space entry, cutting and welding, fire protection impairments and other location permit programs.

10. Notify IBM representatives immediately of any injuries to contractor or subcontractor employees requiring medical treatment beyond first aid occurring on IBM property. Contractors are required to provide IBM with copies of their accident investigation report for these cases.

11. Obtain IBM approval for any chemical products that will be used before bringing them on the site.

12. Ensure all subcontractors comply with the above items and with all safety provisions of the contract.


4.0 GENERAL INFORMATION

4.1 Accidents and First Aid

1. In case of an accident, chemical spill or other emergency, report it immediately by calling the site emergency number 6-6666. If using a cell phone dial 253-6666.

2. Contractor management shall submit to the Contractor Coordinator responsible for administering the contract an accident report for all injuries and illnesses occurring on IBM property within three (3) business days following the incident.

4.2 Asbestos

IBM buildings have Asbestos Containing Material (ACM) and Presumed Asbestos Containing Material (PACM) in a variety of materials including , but not limited to:

1. Boiler coverings 2. Gaskets 3. Ceiling tile 4. Compression packing 5. Dry-wall lapping 6. Mastic (beneath vinyl/ceramic tile and carpet) 7. Vinyl floor tile 8. Pipe/tank insulation 9. Roofing material

Most of the ACM or PACM is located with in mechanical areas such as mechanical rooms and the Central Utility Plant. Any contractor, maintenance, mechanical, electrical, structural, cleaning, etc., working in these areas must have the minimum 2 hours Asbestos Awareness Training per OSHA 1926.1101(k)(9)(vi) to recognize suspect ACM

Facility projects that involve remodeling, demolition, or restructuring of any building materials and are suspect based on the IBM Asbestos process will be inspected for asbestos by licensed professionals. The removal of ACM is coordinated prior to a project start using Minnesota licensed asbestos abatement contractors. In some situations, not all building areas or materials can be inspected until building


walls or equipment are removed. Therefore, ALL contractors who may inadvertently come in contact with suspect ACM must be trained with the minimum 2 hours Asbestos Awareness Training per OSHA 1926.1101(k)(9)(vi) to recognize suspect ACM. All contractors involved in facility projects must have this training.

Only licensed asbestos abatement contractors will perform work activities involving asbestos.

Upon encountering any suspect material, all work must stop immediately and the Project Coordinator or Manager must be notified at once for further action. Installation of new materials that contain asbestos is prohibited.

4.3 Chemical Products

Contractor use of chemical products on IBM premises is controlled by IBM. If contractors use chemical products in their work, each chemical product must be approved by IBM in advance. Contractors must submit a list of chemical products they will use and current copies of a product's Material Safety Data Sheet (MSDS) for review and approval before bringing chemicals on site. IBM's review is intended to limit the use of chemical products that are particularly harmful to people or the environment. IBM requires all hazardous waste and IBM specified industrial wastes generated on-site to be disposed of by IBM or at an IBM approved disposal facility. For more detailed information, see the section entitled Chemicals.

4.4 Hazard Communication

In the course of normal business activity, IBM may use some chemical products. IBM maintains a listing of chemical products and up-to-date chemical information. Information about IBM's hazard communication program and other chemical information is available to contract employees who want this information.

Information about chemical hazards is also provided by manufacturer's labels and Material Safety Data Sheets. Contact your Contractor Coordinator if you wish to review an MSDS.


4.5 Infection Control

1. Contractors shall assure that they are in compliance with all applicable requirements regarding exposure to bloodborne pathogens. This rule applies to those persons with expected exposures to bloodborne pathogens (BBP) and/or other potentially infectious material (OPIM).

2. Contractors will follow accepted work practices and use PPE as appropriate for job tasks.

3. Contractors will not handle any equipment, containers or bags labeled and/or color coded as biohazards unless specifically authorized to do so.

4. Contractors will report all first aid incidents involving the presence of blood or OPIM to their supervisor and the Contractor Coordinator immediately. Decontamination of the area will be performed by trained personnel. Contractors shall ensure timely evaluation and management of all first aid providers who rendered assistance in order to determine whether or not an "exposure incident" occurred.

5. Contractors will notify the Contractor Coordinator and IBM Integrated Health Services (IHS) of any contract employee identified as either having or suspected to have active Tuberculosis (TB).

4.6 Office Ergonomics

Contractors working in office environments are encouraged to arrange their workstation to maximize their comfort and productivity. This includes:

- Adjusting the height of the chair, computer keyboard and monitor;

- Using appropriate work station accessories such as wrist rests, keyboard trays, copy holders, foot rests, etc.;

- Keeping the display screen clean; - Placing work materials within easy reach; - Shifting between tasks to avoid sitting in the same

position all day; - Using proper lifting techniques.


4.7 Potentially Hazardous Areas

1. There are certain areas and operations at IBM which have special hazards associated with them. Before entering or working in any of the following areas, workers should be aware of the potential hazards and take any special precautions necessary.

Hazardous areas include, but are not limited to:

- Mechanical equipment rooms - Building roof areas - High voltage electrical areas - High noise level areas - Confined spaces (tanks, manholes, vaults, etc.) - Chemical or gas storage areas - Industrial waste and sanitary sewers - Designated Radiation Areas - Laser Operations - Robots

2. Before work begins in a potentially hazardous area, contractor management shall review the work and hazards associated with the work area. IBM will provide contractor management with information about IBM-generated hazards or special hazards unique to a work area.

3. If contract employees have questions about work in these areas, they should contact their supervisor.

In general, contract employees working in potentially hazardous areas shall:

1. Obey all warning signs. 2. Wear appropriate personal protective equipment. 3. Keep clear of tools, instrumentation and

equipment unless authorized to work on it. 4. Not eat or drink in areas where chemical products

are used. 5. Follow appropriate working alone practices.


6. Only activate Emergency Power-off (EPO) buttons in an emergency.

4.8 Smoking

Smoking is not allowed within any IBM buildings. Smoking is only allowed outside in those areas as shown on the designated smoking area map.

4.9 Telephones

IBM telephones are to be used only for emergencies or IBM business. Public telephones are provided for personal use in the main lobby of building 001.

4.10 Summary of General Safety Rules

Contractors should:

- Become familiar with emergency alarms and evacuation procedures.

- In an emergency, dial the site emergency number, 6-6666 or 253-6666.

- Comply with all laws, rules, regulations and obey posted signs.

- Notify the Contractor Coordinator immediately of any work-related injuries or illnesses and provide a written report to the Contractor Coordinator within three (3) business days.

- Avoid inappropriate behavior, such as horseplay, creating excessive noise, or using abusive or profane language.

- Use ladders or step stools to reach items above a person's reach. Furniture or equipment shall not be used in place of a ladder.

- Use ergonomic principles to adjust your work station and use good lifting techniques.

- Practice good housekeeping. Keep offices and work areas clean, orderly, and free of tripping hazards.

- If you have questions about safety and health issues, contact your supervisor, foreman, or the Contractor Coordinator responsible for your work at IBM.


5.0 WORK ISSUES SPECIFIC TO CONSTRUCTION TRADES CONTRACTORS

Definitions

1. "Contractor" means contractors, subcontractors, vendors, and the employees of each.

2. "Contractor Coordinator" means the IBM

employee responsible for the contracted work or a contract employee designated by IBM who is responsible for the contracted work.

3. “Project Coordinator” (PC) is the individual responsible for maintaining technical liaison with the contractor and for determining the adequacy, acceptability and fitness of the work supplied by the contractor.

4. "Applicable Requirements" refers to: any federal, state or provincial, county, municipal law, regulation, ordinance or code; National consensus or industry standards; and IBM requirements.

5. Heat Stress - Some IBM buildings may have

elevated temperatures at certain times of the year and/or certain type of heat generating contractual work may take place . Therefore, ALL contractors must ensure adherence to OSHA 1926.21(b)(2) and Minnesota Statutes 182.653. To minimize potential problems with heat stress contractors must ensure that they: 1) Monitor the work environment to determine

where workers are at potential risk to heat stress

2) Where exposure limits are exceeded, implement their company's engineering and/or administrative controls to minimize the risk to affected workers

3) Where engineering or administrative controls are not feasible, implement the use of personal protective equipment by affected workers


4) Monitor the workforce for indications of heat-stress disorders

5) Train workers at-risk about heat-stress disorders.

5.1 Air Actuated Nail Drivers

The use of Air actuated nail drivers shall be controlled to protect personnel. Such equipment used must be in compliance with all applicable requirements. Only authorized personnel will be allowed in the area of operation.

5.2 Aisles, Stairways and Service Cores

In order to maintain a safe means of egress as well as protecting personnel during normal pedestrian activity, the following precautions shall be followed when working in aisles, stairways, and service cores.

1. Except when specifically required by the scope of work, work is not to be done in the aisles or stairways. When work is required in aisles or stairways, the aisle or stairway shall be blocked off or barricaded to direct foot traffic around the work area. Blocking or barricading of aisles or stairways must be specifically approved in advance by the Contractor Coordinator.

2. Material and equipment (such as gang boxes, tools, tool boxes, job carts, ladders etc.) shall not be left or stored in aisles, stair ways or within the service core area. When a storage area is required, contact the Contractor Coordinator.

3. Access to electrical panels, emergency eyewashes, emergency showers, fire extinguishers, EPOs, electrical disconnects, doorways and walkways must always be maintained free of obstructions.

5.3 Chemicals

All chemicals and compressed gases used by contractors must be approved by the IBM Chemical Coordinator and Industrial Hygiene Department before being brought on IBM property. If contractor chemicals used on site are found


during an audit to not have prior IBM authorization, the contractor or contractor personnel may not be considered for future projects or work.

5.3.1 Chemical Authorizations

1. Contractors must provide the Contractor Coordinator with a current legible Material Safety Data Sheet (MSDS) for each chemical or compressed gas which is planned to be used along with a chemical authorization form describing its use. Both are required to be submitted prior to the start of the chemical use. Five (5) working days should be allowed for the approval process.

2. Incomplete forms and outdated MSDSs will be returned to the Contractor Coordinator and the chemical authorization will not be processed until adequate information has been provided.

3. A notice of authorization or rejection for chemicals will be provided to the Contractor Coordinator. IBM will review the MSDS for each product. IBM may reject products that contain asbestos, lead, chromium, chlorofluorocarbons, hydrofluorocarbons, benzene, hexane, methylene chloride, methyl chloroform, perchloroethylene, styrene, or other chemicals particularly harmful to people or the environment. Where necessary, precautions besides those on the MSDS may be specified to protect IBM employees or the facility.

4. Contractors are responsible to maintain a copy of this information and MSDSs for their own use at the job site location or at the contractor’s shop area if one is located on IBM property.

5. IBM will maintain a list of chemical products approved for use by each contractor.

6. Chemical products include, but are not limited to: acids, bases adhesives, glues, cements, epoxies compressed and liquefied gasses industrial and domestic bleaches, cleaners,

detergents solder, fluxes


paints, dyes, pigments, fillers Fertilizers, pesticides, herbicides solvents, thinners greases, oils, petroleum products pipe thread compounds

5.3.2 Chemical Labeling, Storage and Use

1. The contractor’s name or abbreviation shall be marked or otherwise labeled on each chemical container. The contractor’s identification marking or labels should be indelible, unalterable and non-removable.

2. Each chemical manufacturer’s container must be labeled with the chemical name, hazard warnings, manufacturer’s name and address.

3. The contractor must assure that repackaged chemical containers are labeled as required by law.

4. Contractor chemicals may not be stored (left overnight) on IBM property, unless specifically approved by IBM.

5. Approved storage must have spill containment and incompatible chemicals must be segregated (e.g. Acids and Bases). Examples include: flammable chemicals inside flammable cabinets, drums stored within spill containment pallets, 5 gallon pails stored within containment tubs, or other type of spill containment.

6. The quantity of all contractor chemicals used at IBM must be minimized and limited to that which is required for the work.

7. Storage and dispensing of flammable chemicals on roofs is prohibited. Minor quantities for single day use in approved flammable liquid containers are allowed.

8. A chemical or environmental regulatory violation could result in work being stopped until the violation is corrected. All costs associated with stopping work because of such


violations will be charged to the responsible contractor.

5.3.3 Work Areas where IBM Chemicals are present

1. Use of IBM chemicals by contractors is prohibited,unless specifically authorized.

2. Some areas where hazardous chemicals may be present include: laboratories, chemical storage rooms, industrial exhaust ducts, industrial waste water piping, vacuum lines, pumps, chemical storage cabinets and manufacturing areas.

3. When contractors will be working in areas which contain hazardous chemicals, IBM will make available the following information necessary for the contractor to evaluate the potential hazard:

- The IBM dept. authorization list of IBM chemicals being used in the areas under construction.

- Chemical information for the chemicals which may pose an exposure. - Contractors may request copies of Material Safety - Data Sheets (MSDSs) by contacting the

construction coordinator or the IBM Chemical Coordinator.

4. The contractor will be provided with any special instructions or precautions to be taken in the performance of unusual tasks. If you have any questions or concerns on any aspect of the work, be sure to discuss this with the construction coordinator. The IBM Chemical Coordinator or an Environmental Engineer may also be contacted.

5. Certain chemicals/projects may require the following: local exhaust to be used; work to be performed during off-shift hours; substitution of a less hazardous chemical or limited use.

6. Based on the contractor’s evaluation, all necessary procedures and protective equipment, consistent with applicable requirements shall be used to perform work safely.


7. If a hazardous or unlabeled material is found which must be relocated in order to perform the work safely, contact the construction coordinator for instructions.

5.3.4 Paints and Solvents

1. Adequate ventilation must always be maintained when paints or solvents are used. For activities such as roofing, painting, or furniture stripping, additional precautions may be required. These may include doing the work after normal work hours, providing exhaust ventilation or modifying the building ventilation system.

2. Contractors are responsible for determining whether personal protective equipment (PPE) is needed by their employees while using paints and solvents.

3. Flammable solvents and materials must be used with extreme caution when possible sources of ignition may be present. Spray painting within 20 feet of spark producing devices is not allowed. Flammable liquids in excess of 5 gallons may not be dispensed or transferred to portable containers within buildings or on the roofs of buildings.

4. Metal containers must be used for flammable or combustible liquids. Where quantities larger than one gallon are used, flammable liquids must be stored and dispensed from Factory Mutual or Underwriters' Laboratories approved safety cans. The contents of safety cans must be clearly identified.

5. Solvent waste (e.g. paint and thinner, solvent rags) accumulation containers must have a Hazardous Waste label completed with the date when the waste container is full.

6. Brushes, rollers or trays used to apply water-based paint may only be cleaned on-site in areas specified by the construction coordinator.


5.3.5 Chemical Removal & Disposal

1. The contractor must remove all chemicals from IBM property upon completion of their use, except for Hazardous Waste, IBM specified industrial waste and empty chemical containers.

2. All Hazardous Waste, IBM specified industrial waste and empty chemical containers must be disposed of promptly and properly by delivering to building 204 (Chemical Waste Center) or otherwise arrange for pickup by calling 3-3222, if a routine site contractor. Contractors routinely on-site with a shop area will have regularly scheduled pickups of chemical wastes and empty containers. Solvent waste (e.g. paint and thinner, solvent rags) accumulation containers must have a Hazardous Waste label completed with the date when the container is full.

3. Discharging or dumping of most chemicals into the sanitary sewer system is not allowed. This includes oils, solvents, oil-based paint and other chemicals. Disposal of any chemical wastes to the ground or to a storm drain is prohibited. Discharge of chemicals to a site wastewater drain is prohibited without prior approval of IBM Environmental Engineering. Contractors shall not drain or flush a piping system that may contain chemicals without prior approval of IBM.

4. Never dispose of empty aerosol cans, flammable or toxic chemical waste containers, or any chemical containers in IBM trash receptacles. Arrange collection of these waste containers with the Contractor Coordinator.

5. On-site contractor shop areas must have a labeled collection area (e.g. shelf inside chemical cabinet, spill tub, or other) for accumulation of empty chemical containers and empty aerosol cans; partial or full aerosol cans with broken spray tips; unusable contaminated chemicals (e.g. dirt in paint can, dried up); and unused chemicals at the end of a project where chemicals were specified by IBM that the contractor does not routinely use off-site.


6. All contractor wastes must have appropriate spill containment. Contact the Contractor Coordinator for details.

7. Certain activities involving lead-containing materials are restricted and must comply with the Minnesota Pollution Control Agency regulations. Lead residue will be disposed of by IBM Chemical Waste Center in Building 204.

5.3.6 Compressed Gas Cylinders

1. Unless specifically approved by IBM, contractor gas cylinders shall not be stored at IBM locations.

2. When storage is approved, the compressed gas cylinders shall be secured to prevent them from falling. Cylinders shall not be gang stored (multiple cylinders secured with one chain or strap etc.). Generally, cylinders must be secured in racks, fixtures, or to appropriate supports.

3. Single oxygen & acetylene cylinders with the associated regulator and hose assembly are considered in use or ready to use. If frequently used (i.e. at least once per week), they may be placed together either on an approved welding cart or secured to a building structure.

- Cylinder carts must be specifically designed to hold/carry oxygen & acetylene cylinders in the upright position & cylinder must be securely held to the cart (such as straps or chains). - Both cylinders must either have valves closed with protection caps on or be connected to a properly functioning regulator. - Check valves which prevent the flow of gas from one cylinder through the torch into the accompanying cylinder must be installed on all oxyacetylene welding equipment.

4. Welding gas that is not frequently used or used at a location where there is typically frequent and unpredictable movement (such as a construction site) must be removed from service;

The regulators removed,, Cylinder valves closed,


Valve protection caps installed, Cylinders removed from the cart and

properly secured in an upright position at least 20 feet apart from each other.

5. Attach owner identification tags to all cylinders.. 6. Mark all cylinders permanently to identify the type of

gas in the cylinder in accordance with all applicable requirements and mark or stencil regulators for a specific compressed gas and use them only with that gas.

7. Separate cylinders of incompatible gasses, such as oxygen and acetylene at least 20 feet apart when in storage.

5.4 Cleanrooms

Before beginning work in any cleanroom area, check with the IBM TC. These are special areas requiring that no dust or dirt be created. If you find that the special clothing required creates a safety hazard, contact your employer immediately.

5.5 Confined Space Entry

Confined spaces are facilities or equipment which are not designed for continuous employee occupancy; yet are large enough and so configured that an individual can bodily enter and perform work. These spaces have limited access for entry or exit, which will significantly reduce natural exchange with the outside atmosphere and could present significant safety exposures for individuals entering them. In addition, the potential for toxic, oxygen-deficient, or flammable atmospheres, as well as the presence of other known safety/health hazards (such as high voltage, steam, engulfing materials, or irregular work surfaces) may exist.

Examples of confined spaces include, but are not limited to, manholes; tanks; vessels; silos; storage bins; hoppers; vaults;and pits. The objective of the confined space program is to ensure that personnel who enter confined spaces:

1. Are aware of the hazards involved 2. Are properly trained to deal with such hazards 3. Have appropriate personal protective equipment 4. Are capable of being rescued should an unforeseen

event occur.


5.5.1 Labeling

IBM owned Confined Spaces are inventoried and identified with labels. Each space is identified by a unique number.

5.5.2 Pre-Entry

Because of the unique hazards posed, all contractor confined space entries must be specifically authorized. IBM will provide contractors with information about:

- the site's confined space permit process and program - elements or hazards that make the area to be entered a

confined space - apprise the contractor of any procedures or precautions

that IBM has implemented for the protection of employees in or near permit spaces where contractor personnel will be working.

Contractors must provide the IBM Contractor Coordinator with proposed entry procedures, copies of their permit documents and requested employee training records. These documents will be reviewed and approved by the IBM Contractor Coordinator prior to any confined space activity.

5.5.3 Entry Operations

The contractor will follow all applicable requirements regarding confined space entry. Included but not limited to:

1. List of approved entry supervisors authorized to issue permits;

2. Process to "close out" permits when work is completed and notify IBM of any changes or concerns regarding the confined space that was entered. Any required IBM paperwork must be completed and returned to IBM at completion of confined space activity;

3. Provision for air monitoring at designated confined spaces;

4. Training specified for each category of participant. For example, supervisor, entrant, and attendant (stand-by person)

5. Provision for emergency response

6. Provision for use of non-entry retrieval systems whenever feasible.


5.6 Electrical Safety

5.6.1 General

The primary safety procedure to minimize the risk of injury due to exposure to electrical energy is to de-energize and perform lockout/tagout. It shall be IBM's and the contractor's goal to develop work procedures where it is feasible to work under de-energized lockout conditions. The contractor and affected IBM employees shall review and understand each others lockout/tagout program (i.e., types of locks/tags to be used, procedures to be used, and conductors that will de-energized).

Electrical work must comply with all applicable requirements.

Electrical equipment and lines shall be considered energized until isolated, tested, and locked out and/or tagged out.

All contractor employees working on or near exposed hazardous voltages (live parts) must be qualified and authorized by their management.

5.6.2 Definitions:

1. Live parts: Energized electric circuit parts (conductors, busses, terminals, components, etc.) and deenergized circuit parts that have not been adequately locked or tagged out.

2. Exposed: (as it applies to live parts) Capable of being inadvertently touched or approached nearer than a safe distance by a person. It is applied to parts not suitably guarded, isolated, or insulated.

3. Working on: Coming in contact with exposed energized electrical conductors or circuit parts with the hands, feet, or other body parts, with tools, probes, or with test equipment, regardless of the personal protective equipment a person is wearing.

4. Working near: Any activity inside the limited approach boundary of exposed energized electrical conductors or circuit parts that are not locked out.


5. Live electrical servicing: Performing service on exposed energized electrical conductors or circuit parts or deenergized circuit parts that have not been locked or tagged out.

6. Includes, but not limited to: - Bolting in a breaker to an energized panel; - Snapping in a breaker to an energized panel; - Securing a conductor to an energized breaker; - Wiring a lighting ballast to an energized

conductor.

Excludes: Troubleshooting, diagnostics and calibration such as the use of a volt/amp meter to troubleshoot a circuit.

5.6.3 Basic Rules:

Noncurrent-carrying metal parts of fixed, portable, or plug-connected equipment shall be grounded. Portable tools and appliances protected by an approved system of double insulation need not be grounded.

Extension cords shall be "listed" for intended usage and amperage. They shall not be fastened with staples or extended across an aisle or walkway. Worn or frayed cords shall not be used. Defective cords shall be immediately removed from service and discarded or repaired.

Receptacle outlets used in construction activities, which are not a part of the permanent wiring of the building or structure and which are in use by contractors, where individuals using electrical equipment could become well grounded, shall have approved ground-fault circuit interrupters for personnel protection. Approved ground-fault circuit interrupters are also required in all damp, wet, and outdoor applications.

Contractors shall have a written Assured Equipment Grounding Conductor Program that is available for review upon request of IBM.

Exposed bulbs on temporary lights shall be guarded to prevent accidental contact except where they are deeply recessed into the reflector. Temporary lights shall not be suspended by their electrical cords unless designed for such use.


Portable metal ladders shall not be used when working on electrical conductors.

Construction activity shall not be conducted in electrical vaults or within 25 feet of high voltage electrical equipment unless written approval from IBM is provided.

Employees working in areas where there are potential electrical hazards shall be provided with, and shall use, electrical protective equipment that is appropriate for the specific parts of the body to be protected and for the work to be performed.

Protective equipment shall be maintained in a safe, reliable condition and shall be periodically inspected or tested.

Protective shields, protective barriers, or insulating materials shall be used to protect each employee from shock, burns, or other electrically related injuries while that employee is working near exposed energized parts which might be accidentally contacted or where dangerous electric heating or arcing might occur. When normally enclosed live parts are exposed for maintenance or repair, they shall be guarded to protect unqualified persons from contact with the live parts.

Task lighting shall be provided such that adequate illumination shall be provided for all working spaces about service equipment, switchboards, panelboards, and motor control centers installed indoors. See Lockout/Tagout - Control of Hazardous Energy section for information regarding lockout/tagout procedures and use of multi-energy source (MES) lockout procedures.

5.6.4 Live Electrical Servicing (circuits):

Contractors shall not conduct live electrical servicing unless requested by IBM. Contractors are to submit to the Contractor Coordinator a request to conduct live electrical servicing. For requests to be considered they must meet the following tests:

1. De-energizing introduces additional or increased hazards.

2. It is demonstrated that de-energizing is not feasible due to equipment design or operational limitations.


The request for live electrical work shall be documented and include:

- Justification for working energized - Job scope, including identification of circuits involved - Additional safety requirements, including required

personal protection equipment and insulating devices - List of affected areas Contractor conducting work

A Representative of the affected areas shall be notified of the live electrical servicing and apprised of the risks involved with live work to both the employees performing the work, and the line or process.

5.6.5 Contractor Substation Work for Low Voltage (50 – 600 volts) and Medium Voltage (> 600 volts – 15kV) Contractor facility substation work falling under OSHA 1910.269, “Electric Power Generation, Transmission, and Distribution” must comply with all applicable requirements. All work on this equipment must be approved by the IBM Representative prior to execution of the work. a. Live electrical servicing must not be performed on energized medium voltage electrical components. b. Insulated medium voltage cables and other similar parts must be treated as energized until locked out, tested to zero voltage, and grounded as required by the written procedures. If inspection or any work must be done within the OSHA approach boundary (within two feet) for qualified employees, while energized:

1. an arc/flash hazard analysis is required, 2. measures must be taken to minimize the available

incident energy, and 3. NFPA 70E compliant PPE must be worn relative

to the analysis result. c. Standby personnel with current First Aid, Blood Borne Pathogen (BBP) and Cardiopulmonary Resuscitation (CPR) training must be available in less than 4 minutes.


d. Provisions for emergency response must be in place prior to commencement of work e. Written procedures (switching orders) are required for any work on medium voltage equipment and site identified low voltage equipment requiring it. Switching orders must ensure that all energized circuits entering equipment, or an area in which work is to be done, are opened at a location remote from the immediate work area. f. Each switching order step, required to take high-voltage equipment out of service, must be identified and followed sequentially. At a minimum, switching orders must address the following elements:

1. Documented job briefings, including identification of potential hazards, required before beginning work on high voltage equipment and at least one time each day, or shift, during the work.

2. Prohibition of wearing of conductive articles such as rings, metal watch bands, metal-framed eye wear, and metal jewelry.

3. Selection, use, and maintenance of personal and other protective equipment as required by NFPA 70E.

4. A list of all tools required for the job. 5. Isolation of work area to exclude personnel not

involved with the work. 6. Lockout/tagout of each disconnecting device. 7. Testing of all exposed terminals, buss ways and

connections with an appropriate metering device to verify zero voltage, after the equipment has been de-energized, but before grounds are applied. Such testing is must be performed by a qualified person wearing appropriate PPE per NFPA 70E.

8. Testing performed to determine whether the potential for any induced voltage or unrelated voltage back-feed from alternate power sources, emergency power supplies, or electronically coupled signals exists.

9. Application of ground leads, capable of conducting the maximum available ground-fault


current, to exposed circuits, connecting to known ground first and to conductor last. Application of ground leads is performed by a qualified person using appropriate PPE and live-line tools.

10. Notification of personnel potentially affected by the work (but not involved) prior to power shutdown, and again prior to power restoration.

11. Compliance with applicable requirements for control of hazardous energy (lockout/tagout) and electrical safe work practices by any personnel not involved in the initial performance of the switching orders (for example: cleaning of high-voltage switch gear or evaluating and adjusting terminations, etc.).

12. Switching orders signed by the originator, and

reviewed by the supervising individual and servicing technician.

13. Restoration of power (may be treated as a continuation of the original order or as a separate order).

14. Verification that all personnel involved have completed their work and have returned to a safe area.

15. Check for removal of all tools, tags, locks, and grounds.

16. Performance of "high-pot" or phasing tests, where applicable.

17. Securing of all panels and covers prior to power restoration.

5.6.5.1 Verification of De-Energized Condition

A qualified person shall verify that equipment cannot be restarted or energized.

A qualified person shall use test equipment to test conductors or parts to which employees will be exposed and shall verify that all conductors and parts are de-energized. The test shall also determine whether the potential for any induced voltage or unrelated voltage back-feed exists. Test equipment shall be


checked for proper operation immediately before and immediately after this test.

A qualified person shall install grounding using live-line tools, wearing appropriate protective equipment, and connecting to known ground first and to conductor last.

Ground leads shall be capable of conducting the maximum ground-fault current.

5.6.5.2 Job Briefings

Documented job briefings are required before beginning work on high voltage lines.

5.6.5.3 Appropriate Clothing

Conductive articles such as rings, metal watch bands, metal-framed eyewear, and metal dangling jewelry shall not be worn. Contractor should evaluate individual situations and determine whether flame-resistant clothing is appropriate.

5.6.5.4 Hard Hats

Class B hard hats shall be worn at all times while working in near proximity to potentially energized conductor or non-insulated exposed equipment parts.

5.6.5.5 Eye/Face Protection

At a minimum, for eye protection, safety glasses, with nonconductive rims shall be worn. Safety goggles and face shields may be required.

5.6.5.6 Hand Protection

Rubber insulating gloves with protectors shall be worn any time an employee is working with energized, or potentially energized high-voltage conductors or equipment. The rating of the glove shall never be exceeded. Rubber insulating gloves with protectors shall be worn during the performance of high-voltage switching operations. Only gloves dialectically tested within the previous six months shall be used. Gloves shall be inspected and air tested before each use. Gloves shall be stored in an approved glove bag or an equivalent protective location.


5.6.5.7 Live-line Tools

Only live-line tools dialectically tested within the past 12 months shall be used. Live-line tools shall be visually inspected for defects and contamination before each use.

5.6.5.8 Barriers and Warning Devices

Barriers and warning devices may be required to be installed to restrict access to a work area.

5.7 Elevated Work Areas

1. Provisions must be made to ensure workers are not at risk of falling from elevated work areas. An elevated work area is an area where an employee may potentially fall in excess of 6 feet. Some examples include work: - within 10 feet of an unprotected roof edge, platform,

or floor opening; - on ladders when the work involves pushing, pulling,

or other actions which may dislodge the worker or ladder;

- in aerial baskets; or - on certain scaffolds.

2. Contractors working in elevated areas must be protected by standard guardrails, safety nets, personal fall arrest systems, personal fall restraint or positioning systems. Body belts may not be used as part of a fall arrest system.

3. Fall protection must be used by employees on suspended or portable scaffolds.

4. Lanyards and lifelines must be secured to stable and adequate supports. Sprinkler system or utility piping shall not be used as the piping may not possess sufficient strength.

5. Precautions must be taken to protect others from the hazards of falling materials. Toe boards must be provided where there is the potential for objects to fall from the working surface. Tools, debris, pipes, or other material shall not be left on step ladders, above suspended ceiling panels, or other places where it may be dislodged and fall.


6. Contractors may not drop or throw material, tools, or other objects from elevated work areas.

5.7.1 Roof Work

1. All contractors planning to perform work on roofs must obtain authorization before starting the job.

2. If activities, other than inspection work, are being performed on the roof, there must be a minimum of two contractor employees within hearing and sight of each other at all times.

3. Where required to prevent workers from falling off roofs, personal fall arrest systems, personal fall restraint systems and positioning devices shall be installed and used in accordance with applicable requirements.

4. Body harnesses and lanyards must be worn when working within 10 feet of the perimeter edge of any structure, shaft way or other roof opening where workers are exposed to a fall in excess of 6 feet. (Exception: Where standard 42 inch guardrails are provided on the exposed sides.)

5. Safety lines shall be attached in a secure manner to substantial anchorages on the roof. Life lines shall not be secured to sprinkler systems or utility piping.

6. It is preferred that when buildings are provided with employee internal roof access the internal access be used instead of portable ladders, scaffolds, etc., positioned outside the building.

5.7.2 Rooftop Open Flame & Hot Work Guidelines

These guidelines only reference hot work being done to the roofing and roofing materials, NOT work on items which may be upon the roof, such as soldering copper lines on HVAC equipment.

1. Hot Work - The subcontractor shall provide an individual dedicated to monitoring the performance of hot work. This individual shall be furnished all equipment necessary to safely monitor the operation, and for the prevention/extinguishment of fire including


but not limited to portable fire extinguishers and fire blankets.

2. Fire watch - A two-hour fire watch shall be performed starting immediately upon completion of any heat applied roofing and/or hot work. The fire watch shall be the responsibility of the subcontractor performing the work and shall be verified by the IBM authorized representative.

3. The individual performing the fire watch shall be dedicated to that responsibility and shall have direct communication access to the site’s Security command center. Provisions shall be made in the planning of the work for the immediate shutdown of air handling equipment in the event of a fire in order to prevent its spread.

4. Provisions shall be made for periodic inspections of the roof and the ceiling cavity below the affected roof area for a period of not less than three hours following the close of the fire watch. The interval between inspections shall not exceed 30 minutes.

5. Appropriate fire extinguishers and fire blankets shall be provided at the beginning of each day. The fire blankets shall be spread fifteen feet on either side of the hot work. Individuals responsible for using fire extinguishers shall be trained in their proper use.

6. Infrared thermometers, or similar devices, shall be used to trend the surface temperature of the areas affected by the work. Measurements shall be taken and records every fifteen minutes during the two-hour watch. Certain infrared devices report average temperatures across the surface being monitored. To identify localized hot spots, the person performing the fire watch shall check the surface temperature by touch.

Prior to a “Hot Work” permit being issued a meeting should be held between the roofing contractor, the facilities coordinator, and the site fire marshal to review all of the required activities. If the contractor can not meet these requirements a burn permit will not be issued and the work can not start.


5.7.3 Overhead Work

1. Overhead work may not be conducted in such a manner that it creates the possibility of a falling object striking any person below.

2. Contractors shall not work above hung ceilings when areas below are occupied.

3. Contractors performing overhead repairs or minor construction activity from ladders or other lifting aids shall use barricades, cones, caution tape or other alerting techniques to warn people of the potential hazard.

4. Contractors performing major overhead construction shall barricade the area and erect construction signs to keep out unauthorized personnel.

5. Contractors shall wear hard hats when they work in areas or perform operations where there is a potential for head injury.

5.8 Elevators

1. Freight elevators are to be used when moving materials, tools and equipment between floors. Passenger elevators may not be used for such purposes without authorization from the Contractor Coordinator.

2. Freight elevator doors must be closed when the freight elevator is not is use.

3. Contractors must take appropriate precautions to ensure elevator walls are not damaged when moving tools or construction materials.

4. Contractors must assure that elevator weight limitations are not exceeded.

5.9 Emergency Equipment

1. All emergencies (i.e., fire, injury, chemical spill, gas or waterline break) are to be reported by calling the site emergency telephone number and by notifying the Contractor Coordinator.


2. IBM's emergency equipment (self-contained breathing apparatus, first aid kits, stretchers emergency eyewash fountains and emergency deluge showers) are not to be removed, relocated, or rendered inaccessible unless specific permission is granted in each case by the Contractor Coordinator.

3. Unless there is an emergency, use or removal of fire extinguishers must be approved by IBM.

4. When needed, contractors shall ensure their employees are provided emergency eyewashes and emergency deluge showers that comply with all applicable requirements.

5.10 Excavations and Trenches

1. Any excavation/trench work shall require specific approval from the Contractor Coordinator prior to starting work.

2. All excavation and trench work shall be performed in accordance with all applicable requirements.

3. No excavation or trench work shall be performed until the existence and location of underground pipes, electrical conductors, etc., have been determined.

4. Daily inspections of excavations shall be made by the contractor's competent person. If there is evidence of possible cave-ins or slide, all work in the excavation shall cease until necessary safeguards have been taken.

5. Excavations such as ditches or trenches 5 feet or deeper shall be shored, braced, or sloped to prevent cave-ins or slides.

6. Regardless of the depth of the excavation, when heavy equipment will be operated nearby, the shoring or bracing shall be able to withstand this extra load.

7. All excavated material (spoils), rock debris or equipment shall be effectively stored or retained at least two feet from the edge of the excavation to protect employees from falling objects.

8. Trenches more than 4 feet deep shall have ladders or other safe means of egress located so that a worker does not need to travel more than 25 feet in order to exit.

9. Where the stability of adjoining buildings, walls, or other structures is endangered by excavation operations,


properly engineered support systems such as shoring, bracing, or underpinning shall be provided to ensure the stability of such structures for the protection of employees.

10. Employees shall not work in excavations in which there is accumulated water or in excavations in which water is accumulating, unless adequate precautions have been taken to protect employees against the hazards posed by water accumulation.

11. Excavations and trenches must be adequately identified and barricaded with physical protection.

12. In vehicular traffic areas battery-light barricades shall be used. Warning lights should be placed by excavations and trenches to provide sufficient warning of danger.

13. Walkways or bridges, with standard guardrails, shall be provided where employees or equipment are required or permitted to cross over an excavation.

14. All excavations and trenches shall be back filled and compacted as soon as practical after work is completed and all associated equipment removed.

15. Excavations or trenches inside Building 106 or within 10 feet of the exterior of the building require notification of the environmental department.

5.11 Floor Openings/Holes 1. Floor openings shall be guarded by substantial barriers,

railing, and/ or covering material. Covers for openings shall be cleated, bolted, or secured to prevent movement from the opening. While the cover is not in place, the floor hole shall be protected by a standard railing. All necessary barriers will be supplied by the contractor.

2. Elevated floor areas must be provided with standard guard rails. In addition, toe boards shall be provided when the possibility of falling objects striking personnel below exists.

3. In raised floors areas, whenever a floor tile is removed or employees are exposed to a floor cut out, the opening must be guarded or covered.


5.12 Helicopter Lifts

1. Any proposed use of a helicopter to hoist, set, install, or

move equipment or materials must be coordinated with and have prior approval of the Contractor Coordinator.

2. Prior to the start of any operation involving the use of a helicopter, a thorough survey of the conditions and hazards on the job site shall be made to ensure a safe operation.

3. Helicopter lifts must be made in conformance with all applicable requirements.

4. All nonessential IBM and contractor personnel must be evacuated from areas of possible danger during the lift.

5.13 Housekeeping

1. Construction areas shall be clearly identified by contractor-supplied barricades (for example: cones, signs, ropes, fences, stanchions, etc.).

2. Stairwell doors and other fire doors shall not be blocked open.

3. Care shall be taken not to damage finished work. 4. Material shall be carefully stacked so that it is stable

and does not pose a tripping hazard or block doors and emergency equipment.

5. Materials shall not be stacked such that it restricts aisle, corridor or passageway width to less than required for emergency egress.

6. Materials shall not be stored in stairwells. 7. Materials shall not be stored over any work area. 8. Materials shall not be stored outdoors without approval

of the Contractor Coordinator. When approved, material shall be marked with the Contractor's name.

9. Scrap lumber, metal, trash, garbage, and other similar materials generated shall be disposed of as directed by the Contractor Coordinator. Contractors shall dispose of all such materials at regular intervals.


10. To prevent injury, nails protruding from boards shall be removed or bent over and all debris shall be kept cleared from work areas, passageways and stairs.

11. Walking-working surfaces shall be maintained free of slip, trip, and fall hazards by removal of protrusions and other obstructions/imperfections that could create unsafe conditions.

12. Broken glass shall be swept up immediately and put into containers specifically designated for broken glass.

13. Platform planks shall be removed from overhead when the work is finished.

14. Contractors shall perform work in a manner that will minimize and control the production and migration of odors, noise, dust, dirt, and debris into adjacent equipment or work areas. Because dust can accidentally activate area smoke detectors contractors must adhere to the following guidelines:

Contractors using vacuum cleaners must verify that a clean filter is properly installed

In areas where sweeping could result in a significant amount of dust, a sweeping compound is used.

15. When the work activity could generate flying or falling material (for example: soldering, cutting, welding, sawing, etc.) all equipment near the activity shall be completely protected to prevent damage to equipment.

16. When tarpaulins are required for security barriers or for the deflection of hot slag, dust, paint drippings, etc., they shall be flame resistant, asbestos-free and in good condition.

17. Contractors shall remove their property, equipment, chemicals (except hazardous waste and empty chemical containers), material, and debris from the IBM site at the end of the work shift unless previous arrangements have been made with the Contractor Coordinator.

20. The Contractor performing the work shall leave the work area, broom clean ,at the end of each work shift and when the work is finished.


20. When the work is finished, the contractor shall remove any contractor-owned materials from the site.

20. The Contractor shall ensure that all cautionary devices (for example: cones, signs, tape, barricades, ropes, etc.) are in place at the end of each work day.

5.14 Internal Combustion Engines

1. Any proposed use of internal combustion engines, fueled by gasoline, liquefied petroleum gas (LPG), or any other fuel, inside buildings or on roofs shall be approved by the Contractor Coordinator.

2. Prior to LPG industrial truck use on site, Contractor Coordinator or lead IBM engineer (if General Contractor Coordinator is not used) must ensure compliance to Minnesota 5205.116 by a review of required records (quarterly carbon monoxide monitoring and tailpipe exhaust gas analysis).

3. During operation of LPG industrial trucks on site, continuous carbon monoxide monitoring must take place with an affixed CO monitor to ensure CO levels are maintained below Minnesota OSHA Permissible Exposure Level of 35 ppm at all times.

4. Contractors shall notify the Contractor Coordinator before bringing any gasoline or fuel tanks onto the work site.

5. Fuel shall be stored in approved containers. Storage or dispensing of flammable chemicals on roofs is prohibited.

6. Proper emergency equipment shall be available near fuel storage areas.

5.15 Ladders

1. The design and use of ladders shall comply with all applicable requirements.

2. Ladders shall be constructed of fiberglass material. The use of wood, aluminum, steel or other metal ladders shall require authorization from the Contractor Coordinator.

3. Portable metal ladders shall not be used for electrical work or where they may contact electrical conductors.


4. Defective ladders shall not be used. Ladders shall not have: cracks; loose, missing or broken steps; broken, frayed or worn ropes; missing or damaged safety feet; or inoperable extension devices. Ladders shall not be placed in front of doors or door openings unless the door is blocked open, locked, or guarded by a responsible person.

5. Ladders used in hallways or traffic areas shall be protected by at least two barricades or cones.

6. Ladders shall be secured to keep them from shifting, slipping, being knocked over, or blown over by the wind.

7. Straight and extension ladders used to access roofs or platforms shall extend at least three feet above the landing.

8. Extension ladders shall not be separated because this eliminates the safety feet from one section and can cause damage to pulleys and catches on extension section.

9. A step ladder shall not be used as a straight ladder. 10. The top and the last step before the top of an ordinary

step ladder shall not be used as a step. 11. Personnel shall always face the ladder and hold onto the

ladder when ascending or descending. When material must be handled, it shall be raised or lowered in a safe manner to prevent dropping.

12. Ladders shall be taken down, stowed, and secured at the end of each work day.

13. Contractors shall not use fixed ladders more than 20 feet in length or horizontally placed at more than 75 degrees unless the ladder has a fixed cage or a safety harness is used.

5.16 Lasers

1. Lasers are not to be used unless specific approval is obtained from the Contractor Coordinator. The following information must be provided to the Contractor Coordinator:

Proposed location of use; Laser calibration date (must be within six

months);


Name of qualified operator (operator must have training card);

Laser power (not more than 5 milliwatts, no Class IIIB's)

2. All lasers tools shall be labeled as certified by the jurisdiction having authority. [In the U.S. this would be the United States Food and Drug Administration (USFDA), Center for Devices and Radiological Health (CDRH)].

3. Lasers shall not be stored overnight at an IBM facility without the approval of the Contractor Coordinator.

4. During operation of laser equipment, all areas near entrances and approaches to the work area shall be closed-off or shielded from laser radiation as approved by the Contractor Coordinator. Access to laser work areas shall be restricted to authorized personnel and standard laser warning signs must be posted where lasers are in use.

5.17 Lead

Construction and renovation activities involving the disturbance of lead-containing materials may be hazardous if appropriate work practices are not followed. Examples of materials which may contain lead include, but are not limited to:

- Paint and primer coatings - Noise and vibration dampers - Radiation-shielding materials - Sheet metal (i.e., terne metal)

Contractors are responsible for evaluating and controlling their employees' occupational exposure to lead. Contractors shall not remove, handle or otherwise disturb lead, or material suspected of containing lead, without the approval of, and coordination with, the Contractor Coordinator.

Prior to work on painted surfaces, contractors shall notify the Contractor Coordinator to request sampling and analysis of paint and/or primer coatings for determination of their lead content unless there is documentation verifying that lead containing materials are not present in the work area. When feasible, lead-based paint and primer coatings shall be removed manually with the aid of IBM approved wetting


agents and solvents prior to work on substrate materials. Aggressive removal techniques may only be used when manual removal methods are ineffective. In such instances, the specific work practices and engineering controls to be employed shall be submitted to the Contractor Coordinator and approved by IBM Industrial Hygiene/Safety prior to the start of work. Examples of aggressive removal techniques include, but are not limited to:

- Abrasive blasting - Burning - Grinding - Heat-gun application - Mechanical chipping, scraping, or sanding - Power washing

Lead bricks and sheeting used for noise reduction, vibration dampening, and radiation shielding may only be removed or handled with prior authorization from the Contractor Coordinator.

Contractors shall not use lead-containing products or materials without IBM approval.

All work involving the handling of lead-containing materials shall be conducted in accordance with all applicable requirements.

5.18 Lockout/Tagout - Control of Hazardous Energy

All contractors who will be working on equipment where the unexpected energizing, start-up or release of hazardous energy could cause injury shall follow a Lockout/Tagout (LO/TO) procedure that complies with applicable requirements.

Lockout/tagout procedures shall include the following steps:

5.18.1 Removal of Equipment from Service

1. Preparation for Shutdown (including notification of affected employees)

2. Equipment Shutdown 3. Equipment Isolation 4. LO/TO Device Application 5. Dissipation of Stored Energy


6. Verification of Isolation

5.18.2 Release from Lockout/Tagout

1. Inspection 2. Notification of Employees 3. Removal of LO/TO Device(s) 4. Operation of Energy Isolation Devices Contractors shall review their lockout/tagout procedures with the Contractor Coordinator before removing equipment from service to ensure the procedures are compatible with on-site lockout/tagout procedures.

5.18.3 Locks and Tags Contractors are responsible for providing their own locks, tags, chains, blocking devices, etc. Locks and tags to be used for control of hazardous energy must only be used for lockout/tagout.

Contractor LO/TO locks must be readily identifiable as a lockout device. Lockout tags shall identify the contractor individual(s), company name, date, and name of Contractor Coordinator. Tags are not to be the sole means of energy control. Lockout tags shall be approved by the contractor coordinator before they are used.

Contractors may not remove, relocate, ignore, or bypass existing locks and tags. Special procedures are required to remove LO/TO devices. Contact the Contractor Coordinator for assistance as necessary.

5.18.4 Multiple Source Circuits

Some electrically powered equipment may be supplied by more than one power source. Examples of this type of equipment are fans, pumps, or motors controlled by an externally derived 120V control voltage. All separate power and control circuits must be locked and tagged out before the start of work. Specific written procedures are required for this type of work.


5.18.5 Equipment with Stored Energy

Some equipment may have a source of stored energy. This energy can be stored as hydraulic or pneumatic pressure; gravitational; mechanical motion; thermal energy; or the presence of gas, water, steam, or chemicals. Proper procedures and equipment must always be used to contain and/or isolate sources of secondary energy.

5.19 Material Handling

1. The movement of materials, tools, and equipment shall be approved by and be coordinated with the Contractor Coordinator.

2. The movement of materials out of IBM buildings and/or off IBM property by contractor personnel shall be supervised by contractor supervisory personnel.

3. Contractors may be requested to produce appropriate authorization when transporting materials on or off the site.

4. Contractors using docks to load or unload materials shall comply with the following:

- Vehicle engine turned off; - Rear wheels on both sides of the vehicle

chocked or dock-lock system engaged. - Vehicles not left unattended.

5. Care shall be taken when moving materials to ensure that people are not injured and that walls, ceilings, and doors are not damaged. Damage may be charged to the contractor.

6. There are areas that must be shared by pedestrians and powered vehicles. Contractors traveling in these areas shall stay in designated walkways, stay alert, and be courteous.

7. To maintain emergency egress requirements, carts, tools, materials, and equipment shall not be left unattended in aisles.

a. Contractors shall use the following preventive measures when moving materials:

b. Piping, conduit, ladders, etc., shall be transported with the forward end of the material raised above head height to reduce the possibility of striking oncoming personnel;


c. Piping, conduit, ladders, etc., more than 10 feet long shall be carried by at least two persons, each supporting one end of the material to be transported;

d. Caution signs or signal people may be required at corridor intersections to alert personnel;

e. Floor load rating shall not be exceeded.

5.20 Mobile Cranes and Hoists

1. Any proposed use of lifting equipment, including mobile cranes, must be coordinated with and approved by the Contractor Coordinator.

2. Unless stated in the contract agreement, contractors may not use IBM hoists and power lifting apparatus.

3. Contractor cranes, hoists, and slings must meet all applicable requirements and have all required certifications, licenses, and inspections.

4. Mobile crane lifts shall not be attempted over or adjacent to occupied areas. If such work is necessary, it must be coordinated by the Contractor Coordinator and the occupied area cleared of all personnel not associated with the lift before starting the work.

5. Mobile cranes must not be operated during adverse weather conditions such as high winds, heavy rains, thunderstorms, poor visibility, etc.

6. At a minimum, mobile cranes--including portable crane derricks, power shovels, or similar equipment--may not be operated within 10 feet of overhead electric power lines rated at 50KV or less. For overhead electric power lines rated over 50KV, the minimum clearance shall be 10 feet plus 0.4 inches for every 1KV over 50KV.

7. Every mobile crane, tower, and derrick must be inspected before erected or operated for the first time on any job by a competent person.

8. Wire ropes, chains, ropes, slings, and other rigging equipment must be inspected by a competent person before use and as necessary during use to ensure their integrity. Defective gear must be removed from service.

9. All required certifications and inspections for equipment and operators must be current, documented, and available for inspection.


10. Mobile Cranes must always be manned or, when left unattended, properly secured.

5.21 Noise

The contractor must not create a noise level that exceeds applicable requirements listed below in areas occupied by IBM personnel. Steady state or intermittent noise must not exceed 110dB(A). It may be necessary to conduct noisy operations before or after normal business hours to prevent interference with IBM business operations.

Sound Levels Versus Permissible Exposure Times Sound Level dB(A)

IBM Exposure Time Limits (hrs)

Sound Level dB(A)

IBM Exposure Time Limits (hrs)

80 16 - 0 81 13-54 96 1-42 82 12-2 97 1-30 83 10-30 98 1-18 84 9-6

99 1-6

85 8-0 100 1-0 86 6-54 101 0-51 87 6-0 102 0-45 88 5-12 103 0-39 89 4-30 104 0-33 90 4-0 105 0-30 91 3-24 106 0-26 92 3-0 107 0-22 93 2-36 108 0-19 94 2-12 109 0-17 95 2-0 110 Not

Permitted


5.22 Permits and Approvals 1. Contractors shall obtain all necessary permits, licenses,

and/or approvals required before performing any work on the IBM site.

2. Some activities may require IBM-issued permits, and approvals. Examples include, but are not limited to, the following:

- Airlifting (helicopter lifts) - Asbestos work - Chemical use - Confined space entry - Crane or hoist use - Open flame or hot work (cutting, welding or

burning) - Electrical work on live equipment - Emergency equipment work or relocation - Excavation work - Exhaust system work - Explosive (powder) actuated fastening tool

use - Fire alarm system work - Internal combustion engine use indoors - Laser or X-ray use - Lead work - disturbing or using lead

containing materials - Noise - working in high noise areas &

creating excessive noise - Radiation source and equipment use - Roof work - Fire Sprinkler system impairment

3. Contractors shall contact the Contractor Coordinator to obtain IBM-issued approvals or permits. The Contractor Coordinator will work with the appropriate IBM personnel to obtain the required IBM-issued permits or approvals.

5.23 Personal Protective Equipment (PPE)

1. Contractors shall comply with all applicable requirements with regard to employee training, selection, supply, use, care, and disposal of PPE.

Contractors shall use/wear PPE (for example: eye, face, head, foot, and extremity protection;


protective clothing; respiratory protection; protective shields and barriers; etc.) that is appropriate for the hazards associated with the work being performed.

Contractors are responsible for assessing the hazards and determining the necessary PPE. When there is doubt about the safety measures to be observed, contractor employees shall consult with their contractor supervisor first and then the Contractor Coordinator.

1. Contractors shall use the appropriate PPE needed to be near IBM equipment or in work areas involved in the contractor's scope of work.

1. Contractor management is responsible for ensuring that PPE is available, properly used, and properly maintained. Time lost while obtaining the necessary PPE will be at the contractor's expense.

2. Contractors shall consult the MSDS for additional PPE requirements (for example, gloves, respirators, etc.) when using hazardous materials.

3. Contractor employees shall be trained in the use, care, and limitations of all required PPE.

4. PPE shall be kept in good condition and replaced immediately if it becomes worn or damaged.

5.23.1 Eye and Face Protection

1. Contractor employees must wear eye and face protection whenever they are potentially exposed to flying particles, concentrated airborne dust, sparks, molten metal, chemical splashes, and certain levels of optical radiation.

2. The eye and face protection used shall be suitable for the hazards of the work performed. Impact resistant eyewear (glasses or goggles) are required for protection against flying particles dust, and sparks. Depending on the severity of the hazard, faceshields may be needed to supplement protective eyewear.

3. Chemical goggles are the appropriate choice for work around liquid chemicals and vapors.

4. Special eye protection may be needed where there is potential exposure to intense optical radiation. This type


of eye protection must be selected to provide adequate protection based on the specific wavelengths and radiant energies involved.

5. Eye and face protection must meet minimum performance requirements established by applicable requirements.

5.23.2 Foot Protection

Contractors shall wear protective footwear where there is a risk of foot injury from falling or rolling objects or objects piercing the sole.

5.23.3 Head Protection 1. Contractors shall wear head protective equipment hard

hats (helmets) in areas where there is a possible danger of head injuries from impact, flying or falling objects, or electrical shock and burns.

2. Hard hats must meet all applicable performance requirements.

5.23.4 Hearing Protection

Contractors shall wear appropriate hearing protection to maintain noise exposure levels within applicable requirements.

5.23.5 Respiratory Protection

1. Contractors shall inform the Contractor Coordinator if their work requires the use of respiratory protection. The contractor should not proceed with the work until the work has been authorized by the Contractor Coordinator.

2. Contractor's use of respirators shall comply with all applicable requirements.

3. Respiratory protection should not be the primary means of protecting employees. Contractors shall consider alternatives such as substituting less hazardous


materials and the use of temporary ventilation, before requiring respiratory protection.

5.23.6 Fall Protection

1. Contractors shall comply with all applicable requirements for fall protection. Generally, personal fall arrest, personal fall restraint, or positioning devices shall be worn by those employees whose work exposes them to falling in excess of 6 feet from the perimeter of a structure; unprotected sides and edges; leading edges; through shaftways; and openings not otherwise adequately protected. In addition, safety nets and guardrails may be used.

2. A Personal Fall Arrest System is a system used to protect an employee in a fall from a working level. It consists of an anchorage, connectors, a body harness and may include a lanyard, deceleration device, lifeline, or suitable combinations of these. The use of a body belt for fall arrest is prohibited.

3. A Personal Fall Restraint System is a system used to prevent an employee from falling. It consists of anchorages, connectors, and body harness. It may include, lanyards, lifelines, and rope grabs designed for that purpose.

4. Contractors must be trained in the proper selection, use and maintenance of fall protection.

Note: Anchorage points for lifelines, lanyards, or deceleration devices must be a secure point of attachment. DO NOT secure lifelines and lanyards to any sprinkler system or utility piping.

5.24 Powder (Explosive) Actuated Fastening Tools

1. Any proposed use of explosive actuated tools shall be approved by and coordinated with the Contractor Coordinator. Prior to the use of said tool, the contractor shall obtain a permit or approval.

2. Powder actuated tools shall be inspected, handled, and used in compliance with all applicable requirements.


3. Powder actuated tools shall be operated only by employees who are licensed for, and trained in the operation of, the particular tool being used.

4. The type and size of fastener to be used shall be compatible with the type and size of material which the fasteners are to be driven into.

5. Powder actuated tools shall not be used in explosive or flammable atmospheres.

6. Powder actuated tools shall not be loaded until just prior to the intended firing time.

7. Loaded powder actuated tools shall never be left unattended.

8. Powder actuated tools shall never be pointed at anyone.

5.25 Powered Industrial Vehicles 1. Powered industrial vehicles and their use shall comply

with all applicable requirements. 2. Only those drivers authorized by the contract employer

and trained in the safe operation of the powered industrial vehicles shall be permitted to operate such vehicles upon verification of training. The contract coordinator must certify that the contractor has completed training before operating PIV’s on site. No one may operate a power vehicle inside a building without this certification.

3. Powered industrial vehicles shall be maintained in good working order with no unapproved modifications, missing guards, leaking fluids, etc. Nameplates and markings provided by the manufacturer must be maintained in legible condition.

4. Industrial vehicles shall be equipped with a lock and the operator must remove the key before leaving the vehicle unattended. A vehicle is considered unattended when the operator is 25 feet or more away from the vehicle which remains in his view or whenever the operator leaves the vehicle and it is not in his view.

5. If requested, by the Contractor Coordinator, contractors shall supply information on the operator's training, the powered industrial vehicle's daily inspection, and preventative maintenance required by the manufacturer.

6. Gasoline powered engines shall not be operated inside buildings. Liquefied petroleum (LPG) or other internal combustion engines must not be operated inside IBM


buildings unless approved by IBM. Fueling operations must be done outdoors. If permission is granted to use an internal combustion powered vehicle inside a building, a contingency plan must be provided stating how situations like a fuel leak or running out of fuel will be handled.

7. Electrically powered industrial vehicles may not be charged in any fire rated corridor.

8. Every industrial vehicle, except those guided by a walking operator, shall be equipped with a warning device (horn, gong, or other audible device) which can be heard clearly above the normal industrial noise in the work place.

9. Contractors shall not be allowed to operate any IBM owned powered industrial vehicle unless the contract agreement states that this is permitted.

5.26 Radiation Sources and Equipment

5.26.1 Ionizing Radiation

1. Sources of ionizing radiation, either materials or radiation producing equipment are used at some IBM locations. Warning signs are posted where ionizing radiation sources are used.

2. Contractors are required to obtain authorization from the Contractor Coordinator prior to the use of tools and equipment utilizing ionizing radiation sources. The contractor must place warning signs where ionizing radiation sources are in use, by the contractor, according to applicable requirements.

5.26.2 Non-Ionizing Radiation

1. Typical non-ionizing radiation sources include RF, microwaves, magnetic, UV, etc.

2. Contractors who need to use non-ionizing radiation sources in their work must obtain authorization from the Contractor Coordinator in advance.

3. Contractors are responsible for posting appropriate warning signs and erecting and


maintaining isolation barriers, as required by applicable requirements.

5.27 Raised Floors/IT Rooms

Whenever possible, all cutting, sanding, drilling, grinding, welding, etc., should not be done inside IT machine rooms. When it is absolutely necessary to perform this type of work inside IT space, then point of use vacuum cleaners must be used. When performing this type of work under the raised floor, the AHUs closest to the work should be shut down during the process to prevent blowing debris away from the vacuum cleaner.

5.28 Scaffolding

1. The use and construction of scaffolding shall comply with industry practices and all applicable requirements.

2. The erection and dismantling of scaffolds shall be performed under the supervision and direction of a qualified person.

3. Anchorage and bracing shall be provided so that scaffolds will be prevented from swaying, tipping, or collapsing.

4. The footing or anchorage for scaffolds shall be sound, rigid, and capable of carrying four times the maximum intended load without settling or displacement.

5. Scaffolds and their parts shall be sound, rigid, and capable of supporting a least four times their maximum intended load.

6. Guardrails, guardrail screens, toe boards, and outriggers shall be used when required.

7. All required ties to the structure shall be installed as soon as the scaffold has been completed to the tie-in area during erection.

8. A safe and unobstructed means of access, such as a walkway, stair, or ladder shall be provided to all scaffold platforms.

9. All planking shall be scaffold grade or equivalent. 10. Platform planking shall be secured to prevent

movement. 11. Each person on a swinging scaffold shall be equipped

with a lifeline and safety belt.


5.29 Smoke Detectors

1. Work which may produce smoke, dust, flying or other airborne particles must be approved in advance by the Contractor Coordinator.

2. There are many areas that contain smoke detectors. Smoke detectors are located in: mechanical rooms, electrical rooms, laboratory and office corridors, computer rooms, loading docks, supply and return air ducts, and adjacent to fire doors and fire windows.

3. Smoke detectors are sensitive to contaminants other than products of combustion. Excessive concentrations of dust or other airborne particles may either hamper proper operation or cause the smoke detectors to alarm.

5.30 Tools

1. Contractors must provide all tools required to perform their work. Unless stated in the contract/agreement, contract personnel are not permitted to use IBM tools or equipment.

2. Contractors may only use tools that are in safe operating condition. For example, cold chisels with mushroomed heads or hammers with cracked, split or broken handles are unsafe and should not be used.

3. Non-sparking tools may be necessary in chemical use areas, where flammable materials are handled or where sparks could trigger an explosion.

4. Security of contractor tools is the responsibility of the contractor. Theft of any contractor's tools should be reported to IBM.

5.31 Facility Utilities

1. Contractors may use 110 volt AC electrical outlets in manufacturing areas, laboratories, facility cores, offices, and hallways as needed. The contractor shall follow the requirements identified in the Electrical Safety section of this guide.

2. If other site utilities are needed, contractors must contact the Contractor Coordinator. The Contractor


Coordinator will identify appropriate connection points and specify any safety considerations or other limitations.

3. Within IBM buildings there are a number of utility services. These include:

- Water Cooling water Deionized Cold (City) Hot

- Piped gasses Compressed air Helium Nitrogen Natural gas Oxygen Liquid nitrogen

- Electricity Unauthorized connection to the above services may be hazardous to contract employees and result in conditions that may interrupt utility services to IBM buildings and processes. Any and all utility connections shall be approved by the Contractor Coordinator prior to making the planned connection.

5.32 Warning Signs

1. Contractors must comply with all posted warning signs.

2. Construction work areas shall be clearly marked with contractor-supplied barricades, signs, cones, or fences.

3. Flagmen will be required for work along roads or walkways, where signs and barricades do not provide adequate protection for workers or passersby.

Various warning signs are posted at IBM locations to inform and protect workers. This includes signs requiring personal protective equipment, identifying exits, warning of potential physical and chemical hazards, showing speed limits, and restricting entry.


5.33 Welding, Cutting, Grinding

1. A hot work permit must be obtained when the contractor's work uses an open flame, creates sparks or excessive heat. Examples of hot work include welding, cutting, and grinding. The permit shall be kept at the designated hot work area. Each permit is valid only for one shift and for the area designated on the permit, unless a weekly permit has been issued. A separate permit is required for each area where hot work will be done.

2. The contractor will not begin hot work until the area is inspected to ensure combustibles are not present or they are adequately protected and a hot work permit has been issued.

3. The contractor is responsible to provide a dedicated fire watch throughout the operation. The fire watch is to take appropriate action to prevent fires, to extinguish incipient fires, and to summon emergency assistance from IBM if any fire is started.

4. Any welding/cutting/grinding within 10 feet of an AHU will require special precautions. The AHU will be required to be shut off prior to cutting/welding/grinding operations being performed. An infrared heat detector will be used to sweep the area for hot spots before the AHU is put back into service.

5. Hot work conducted outside the building should be located away from building air intakes. Contractors shall take measures to prevent hot work odors from entering building ventilation systems. Contractors must have a fire extinguisher immediately accessible at the hot work area. The contractor is responsible for providing a fire extinguisher of suitable size and type to mitigate potential fire hazards. The fire extinguisher used must be operable, fully charged and manned by an employee trained to use it.

6. After welding, cutting, or open flame work is completed, the contractor must maintain a fire watch in the hot work area for at least 30 minutes to determine there are no smoldering or previously unnoticed fires.

7. IBM must be notified whenever hot work has started a fire, even if the contractor was able to extinguish the fire before there is any damage.


8. The types of welding and materials to be used must be reviewed with the contractor coordinator before starting work.

9. Noncombustible or flameproof shields or screens must be provided by the contractor to protect IBM employees and other contractor employees from radiant energy, sparks and molten metal spatter.

5.34 Working Alone

Contractor employees must not engage in activities that are potentially hazardous or perform work in hazardous locations without having another contractor employee in constant attendance. The second employee must be within sight and sound and be trained and equipped to respond appropriately in an emergency situation.

Examples: - Live Electrical Servicing - High Voltage Work - Working with hazardous substances - Work within ten feet of a roof edge - Entering confined spaces - Work in excavations

5.35 Concrete Removal in Building 106 and 315.

Contractors performing work beneath the concrete floors in Buildings 106 or 315 should provide PPE due to the potential for dermal and respiratory hazards associated with soil contact in these two areas.

6.0 ENVIRONMENTAL INFORMATION FOR CONTRACTORS

6.1 Chemical Spills

IBM Security must be notified of all chemical spills. In the event of a spill, do the following: (Note - Fluor, employees also have more specific requirements. Contact the Fluor Safety and Health Coordinator for details.)


1. Use any IBM phone to immediately dial 6-6666. This extension is the emergency telephone number to contact IBM Security. This number should be used to report a chemical spill or any major emergency.

2. The contractor must also immediately notify the Fluor coordinator if a spill occurs. IBM will be responsible for the cleanup operation and the contractor will be responsible for the cleanup cost.

6.2 Environmental/Chemical Management Concerns relating to Piping

1. Before doing any excavation work, the contractor needs to determine the existence and location of underground pipes.

2. For chemical liquids, vapors, and gases, lines must be drained and purged to avoid a release. Contact the contractor coordinator for guidance.

6.3 IBM Corporate Environmental Policy

1. IBM Corporate has an Environmental Policy (139B) that applies to everyone, including contractors, on site. For contractors this means adherance to IBM guidelines and follow the contract scope; comply with all external regulatory and IBM requirements; ensure that chemicals are authorized, used safely and disposed of properly; and to conserve natural resources (reduce, reuse, recycle).

2. IBM policy commits to environmental affairs leadership in all aspects of its business activities. Included in the policy is the following: “Every Contractor on IBM premises is expected to follow this policy and report...concerns to IBM Management. Managers are expected to take PROMPT action.”


7.0 SECURITY INFORMATION for CONTRACTORS

7.1 Identification Badges

When you report to work on IBM premises, you will be issued an identification badge that will designate you as a contractor. - Badge must be displayed in a visible manner at all times

while on-site - Do not loan or share your badge with another person - Notify Security if you have lost or forgotten your badge

(253-2142) Contractor management is responsible for ensuring contractor badges issued to them or their personnel are used properly. - Abuse or misuse of IBM contractor identification badges

may result in the loss of badging privileges - IBM badges must be returned to Security immediately

upon completion of project. Do not hold for future work.

7.2 Access Controls

- Everyone must badge in when accessing any site building or any badge reader area. NO TAILGATING.

- Exterior doors shall not be propped open - Emergency exits must be used only in the event of an

emergency. - Contractor coordinators must approve any non-

emergency use of emergency exits. - Contact Security prior to opening a roof hatch

7.3 “BEST” Keys

- Keys checked out must be returned to Security at the end of each job.

- Keys shall NOT be shared or left unattended. - Keys MUST be carried on your person at all times.

7.4 Prohibited/Restricted activities

- Alcoholic beverages, nonprescription drugs or paraphernalia, explosives, guns, knives or other weapons are not permitted on IBM property.


- Threats or acts of violence are not permitted against employees, visitors or others.

7.5 Vehicle and Traffic safety

- Parking in reserved areas, on roadways, sidewalks or fire lanes is prohibited.

- Vehicles must yield to pedestrians. - Contractors must comply with all speed limits and other

traffic regulations posted on IBM premises.

1. Fire Lane 10 MPH 2. Parking lots 20 MPH 3. Woodside Park 20 MPH 4. Perimeter road 30 MPH

7.6 Towing policy

Vehicle will be towed if:

- it is parked in a fire lane - it is a safety hazard - a third violation is issued within a 12 month rolling period - improperly parked in designated reserved parking areas

marked “Violators will be towed”. Owner is responsible for all charges and fees incurred in the recovery of their vehicle.

7.7 Emergency Reporting

To report an emergency:

- Internal Dial 6-6666 - External/Cell phone Dial 253-6666

7.8 Emergency Situations

In the event of an emergency or evacuation, contractor personnel must follow the direction of the building emergency wardens and directions given on site P.A., or fire alarm system.


7.9 IBM Rochester Search Policy

Personal items, messages or information that you consider private should not be placed or kept anywhere in the IBM workplace, such as in telephone systems, office systems, desks, credenzas, lockers, or offices. IBM management has the right to access those areas and any other IBM furnished facilities. Additionally, in order to protect its employees and assets, IBM may ask to search an individual’s personal property, including briefcases and bags, located on or being removed from IBM locations. Any vehicles driven onto IBM property also are subject to search. All individuals are expected to cooperate with search requests. Refusal to comply with a request for a search can be grounds for disciplinary action, including dismissal or denial of access to IBM property.

7.10 Special Conditions

Many unique environments such as those common to laboratory or manufacturing complexes are controlled by automatic monitoring, alarm, or fire control systems. For example, some fire protection systems, unless deactivated, will sound evacuation alarms or shut down air handler units. Prior to working on any of these types of systems, YOU MUST:

1. Schedule this work through your Contractor Coordinator

2. Notify the Security Control Center

PRECAUTION: Shutdowns on all electrical or mechanical or fire systems must be arranged through the Contractor Coordinator.

7.11 Classified Information

In the event that you observe unsecured IBM Confidential information left out, contact your contractor coordinator.


Document Title: IBM Rochester

Contractor Guidebook

Owner: Integrated Health Services

Owning Dept.: U0NA

Last Review Date: 6/11

Next Review Date: 6/12

NOTES


NOTES

safety information for contractors...6.3 ibm corporate environmental policy 59 7.0 security...

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