safety toolkit for angling tourism service providers

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Safety Toolkit for Angling

Tourism Service Providers

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2012

Contents 1. Introduction – why bother with safety?

2. Legal background

3. What is a Safety Statement?

4. Do I have to have a Safety Statement?

5. What should be covered in my Safety Statement?

6. Can I produce my own Safety Statement?

7. What is a risk assessment?

8. Do I have to give the Safety Statement to my customers?

9. What happens when I team up with other service providers?

10. Case studies – sample Safety Statements

Appendix 1 Sample risk assessment form

Appendix 2 Choosing a personal flotation device.

Appendix 3 Further information

1. Introduction – why bother with

safety? Operating a safe business has a lot of benefits. If we can demonstrate

that we are doing things safely customers feel confident and safe. If

they know you care enough to make an effort about safety they will know

you have their interests at heart.

Doing things safely helps you to be organised and usually more efficient.

Doing things safely is also a legal requirement.

Accidents and injuries only get in the way of good business. A

prosecution for breaches of safety can put you out of business.

It is part of the Anglers Welcome promise that we are committed to

providing a safe experience for our customers.

This safety toolkit is designed to assist service providers to fulfil that

promise and to be able to demonstrate that they are committed to a safe

environment for customers and employees.

2. Legal background

You have legal duties towards people you employ and people to whom you

provide a service to under the Safety, Health and Welfare at Work Act

2005 if your business is based in the Republic of Ireland and under the

Health and Safety at Work Northern Ireland Order 1978 if your

business is based in Northern Ireland. You also have a duty of care

towards them. In tort or civil law, a duty of care is a legal obligation

imposed on an individual requiring that they adhere to a standard of

reasonable care while performing any acts that could foreseeably harm

others. If you are in charge of minors you owe a greater duty of care –

that of a responsible parent.

It is quite simple – you must make sure that the safety of those who work

for you or use your services is protected. You must make sure that you

have identified hazards that they might come up against and that you

have put plans in place to eliminate or minimise the harm that could occur.

You can be prosecuted, fined (up to €3 million) or imprisoned by the

Health and Safety Authority (ROI) if you fail to protect employees or

customers. The Health and Safety Authority can shut you down. You can

end up with a criminal record. You can also be sued by an employee or a

customer for any injury they may suffer if you fail to protect them or

you have failed in your duty of care. The penalties are similar in

Northern Ireland. Health and Safety legislation ultimately stems from

the EU and so the legislation is very similar in both jurisdictions.

If you operate on the water there are also laws governing passenger

boats and pleasure craft and in particular the need to provide and wear

personal flotation devices.

Insurance will cover you if you are sued but will not cover you if you are

fined by the Health and Safety Authority. You need to be sure you are

doing what is right under the Safety, Health and Welfare at Work Act

(criminal law) as well as under civil law (duty of care).

3. What is a Safety Statement?

The Safety Statement is a document which sets out;

- the hazards that are linked to the work you do or the service you

provide,

- what is the risk attached to the hazard,

- what you do to minimise or eliminate the risk of injury or ill health.

In Northern Ireland this document is called a Safety Policy.

4. Do I have to have a Safety

Statement?

Every employer is required to manage safety and health at work so as to

prevent accidents and ill-health. The Safety, Health and Welfare at

Work Act 2005 requires employers to:

identify the hazards

carry out a risk assessment

prepare a written safety statement

If you have a business but no employees you still must prepare a Safety

Statement. The requirement in Northern Ireland is different. If you

have less than 5 employees you do not have to have a written Safety

Policy but you must still make sure work is carried out safely. It is usually

easier to set out what you do in writing.

You will need a written Safety Statement if you operate any of the

following;

- Bed and Breakfast or Guesthouse with or without angling services

- Sea angling charters

- Angling and Fly fishing School

- Angling Guide Services

- Boat hire

- Bait and tackle shop

5. What should be covered in my Safety

Statement?

Your Safety Statement must;

- Name who has overall responsibility for safety (usually the owner

or manager)

- Identify the hazards linked to the activities of your business

- Estimate the likelihood of something going wrong and how bad the

injury or ill health could be. This is a risk assessment.

- Explain what you do to minimise or eliminate the risk, including

what safety equipment you supply, what checks you carry out.

- Set out your plans for emergencies including fire and man over

board.

- Say who looks after First Aid and what supplies you have.

- State what safety information you give to employees or customers

We have given sample Safety Statements in the Case Studies section.

6. Can I produce my own Safety

Statement?

Yes, you can produce your own Safety Statement using the examples in

the Case Studies section as a guide.

Alternatively the Health and Safety Authority have produced an online

Safety Statement tool called BeSMART. This tool will help you to

identify the hazards in your workplace. This guided step-by-step process

will assist you in generating your own risk assessment and safety

statement, in consultation with your employees, as required under health

and safety law. There is no cost associated with using this tool. You can

access the BeSMART tool at http://besmart.hsa.ie/. In Northern

Ireland the Health and Safety Executive provide a template at

http://www.healthandsafetyworksni.gov.uk/health_safetypolicy#hsp4

The Case Studies section will help you with identify what hazards you may

need to include in the Safety Statement or Safety Policy document.

You may need to mix and match some of the hazards for your particular

situation.

Whether you choose to follow this document or the on line tools, in all

cases you will have to make the document specific to your own business.

You will have to;

- identify hazards

- assess the risks

- decide on what precautions must be taken or if the ones you

already take are good enough

- record the findings

You will have to name those responsible for safety, for carrying out

safety checks or inspections and for dealing with emergencies.

You will have to fill in emergency contact details.

You will have to show the Safety Statement to your employees and

explain their role.

At the heart of the Safety Statement is risk assessment.

http://besmart.hsa.ie/

http://www.healthandsafetyworksni.gov.uk/health_safetypolicy#hsp4

7. What is a risk assessment?

A risk assessment is simply a careful examination of what, in your work,

could cause harm to people, so that you can weigh up whether you have

taken enough precautions or should do more to prevent harm. Workers

and customers or guests have a right to be protected from harm caused

by a failure to take reasonable control measures.

There are 5 steps to risk assessment;

When thinking about your risk assessment, remember:

A hazard is anything that may cause harm, such as chemicals, electricity,

working from ladders, an open drawer etc;

the risk is the chance, high or low, that somebody could be harmed by

these and other hazards, together with an indication of how serious the

harm could be.

Step 1

Identify the hazards First you need to work out how people could be harmed. When you work in

a place every day it is easy to overlook some hazards, so here are some

tips to help you identify the ones that matter:

- Walk around your workplace and look at what could reasonably be

expected to cause harm.

- Ask your staff or crew what they think. They may have noticed

things that are not immediately obvious to you.

- Visit the Health and Safety Authority website (www.hsa.ie).

HSA publishes practical guidance on where hazards occur and how

to control them. Particular advice is given in ‘Guidelines on Risk

Assessments and Safety Statements is given at

http://publications.hsa.ie

- Check manufacturers’ instructions or data sheets for chemicals

and equipment as they can be very helpful in spelling out the

hazards and putting them in their true perspective.

- Have a look back at your accident and ill-health records – these

often help to identify the less obvious hazards.

- Remember to think about long-term hazards to health (for

example, high levels of noise or exposure to harmful substances) as

well as safety hazards.

Step 2

Decide who might be harmed and how For each hazard you need to be clear about who might be harmed; it will

help you identify the best way of managing the risk. That doesn’t mean

listing everyone by name, but rather identifying groups of people (for

example, ‘crew’ or ‘customer).

In each case, identify how they might be harmed, for example, what type

of injury or ill health might occur.

Extra thought will be needed for some hazards;

- cleaners, visitors, contractors, maintenance workers etc, who may

not be in the workplace all the time;

- members of the public, if they could be hurt by your activities;

- ask your staff if they can think of anyone you may have missed.

Step 3

Evaluate the risks and decide on precautions Having spotted the hazards, you then have to decide what to do about

them. The law requires you to do everything ‘reasonably practicable’ to

protect people from harm. You can work this out for yourself, but the

easiest way is to compare what you are doing with good practice (on the

HSA website) and what’s in this publication.

So first, look at what you’re already doing, think about what controls you

have in place and how the work is organised. Then compare this with the

good practice and see if there’s more you should be doing to bring

yourself up to standard. In asking yourself this, consider:

- Can I get rid of the hazard altogether?

- If not, how can I control the risks so that harm is unlikely?

When controlling risks, apply the principles below, if possible in the

following order:

- try a less risky option (for example, switch to using a less

hazardous chemical);

- prevent access to the hazard (for example, by guarding);

- organise work to reduce exposure to the hazard (for example,

carry out maintenance work on the boat when there are less

visitors about);

- issue personal protective equipment (for example, clothing,

footwear, goggles etc); and

- provide welfare facilities (for example, first aid).

Improving health and safety need not cost a lot. For instance, placing a

mirror on a dangerous blind corner to help prevent vehicle accidents is a

low-cost precaution considering the risks. Failure to take simple

precautions can cost you a lot more if an accident does happen.

Step 4

Record your findings and implement them Putting the results of your risk assessment into practice will make a

difference when looking after people and your business.

Writing down the results of your risk assessment, and sharing them with

your staff, encourages you to do this.

When writing down your results, keep it simple, for example ‘Tripping over

rubbish: bins provided, staff instructed, weekly housekeeping checks’,

We do not expect a risk assessment to be perfect, but it must be

suitable and sufficient. You need to be able to show that:

- a proper check was made;

- you asked who might be affected;

- you dealt with all the significant hazards, taking into account the

number of people who could be involved;

- the precautions are reasonable, and the remaining risk is low; and

- you involved your staff or crew in the process.

If, like many businesses, you find that there are quite a lot of

improvements that you could make, big and small, don’t try to do

everything at once. Make a plan of action to deal with the most important

things first. Health and safety inspectors acknowledge the efforts of

businesses that are clearly trying to make improvements.

A good plan of action often includes a mixture of different things such

as:

- a few cheap or easy improvements that can be done quickly,

perhaps as a temporary solution until more reliable controls are in

place;

- long-term solutions to those risks most likely to cause accidents or

ill health;

- long-term solutions to those risks with the worst potential

consequences;

- arrangements for training employees on the main risks that remain

and how they are to be controlled;

- regular checks to make sure that the control measures stay in

place; and

- clear responsibilities – who will lead on what action, and by when.

Remember, prioritise and tackle the most important things first. As you

finish each action, tick it off your plan.

Step 5

Review your risk assessment and update if necessary Few workplaces stay the same. Sooner or later, you will bring in new

equipment, substances and procedures that could lead to new hazards. It

makes sense, therefore, to review what you are doing on an ongoing basis.

Every year or so formally review where you are, to make sure you are still

improving, or at least not sliding back.

Look at your risk assessment again. Have there been any changes? Are

there improvements you still need to make? Have your workers spotted a

problem? Have you learnt anything from accidents or near misses? Make

sure your risk assessment stays up to date.

When you are running a business it’s all too easy to forget about reviewing

your risk assessment – until something has gone wrong and it’s too late.

During the year, if there is a significant change, don’t wait. Check your

risk assessment and, where necessary, amend it. If possible, it is best to

think about the risk assessment when you’re planning your change – that

way you leave yourself more flexibility.

A sample form for carrying out risk assessments is set out in appendix 1.

In Northern Ireland accommodation providers who may not need a Safety

Policy document must at a minimum have a written fire risk assessment.

Further information and a template for this is available at

http://www.communities.gov.uk/documents/fire/pdf/payingguests.pdf

8. Do I have to give the Safety

Statement to my customers?

No, but it is a good idea to print out the Safety Policy section, sign it,

date it and frame it somewhere that your customers can see it. They will

be reassured that you have thought about their safety and you have plans

in place for keeping them safe.


You should provide your customers with as much safety information as

they need to have a safe as well as an enjoyable experience.

This may include;

- explaining how to wear personal flotation devices properly,

- what to do if they fall in to the water,

- safety concerns about sections of river bank or unsafe rocks

- what to do if there is a fire on the boat.

Providing clear and simple safety information shows you are a

professional. The Case Studies set out in checklists what type of

information you should provide and in what format.

9. What happens when I team up with

other service providers?

If you team up with other service providers make sure you are satisfied

that they have taken adequate safety precautions.

Do they have a Safety Statement (ask for a copy)?

Do they have public liability insurance?

Are their staff competent? Is their equipment in good condition?

Remember if you provide the services of someone else as part of a

package your guest could seek compensation from you if something goes

wrong.

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10. Case studies – sample Safety

Statements

1. Sample Safety Statement with risk assessments for Neptune’s Sea

Angling Charter provides sea angling trips for parties on two boats

licensed to carry 12 passengers

2. Lakeview Guesthouse provides accommodation packages for anglers

that include boat hire. Bank fishing is also available on the

property. Other activity packages are also provided including

walking.

3. Lough Melly Boat Hire hire boats with or without outboard motors

to experienced anglers as well as providing a guiding service

4. Salmon Leap Self Catering and Fishing Holidays provides self

catering accommodation in houses located around a courtyard with

a boat hire service.

These are used for illustrative purposes only to give service providers an

idea of what could be in a Safety Statement. You must draw up your own

Safety Statement that’s relevant to what you do and whether you have

staff or not.

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Index

1. Safety Policy Statement

2. Duties and responsibilities of skipper and crew

3. Accidents & first aid

4. Emergencies

5. Abandoning ship

6. Hazard identification, risk assessment and control measures

6.1 Boat maintenance and repair

6.2 Fire

6.3 Man overboard

6.4 Manual handling

6.5 Personal flotation devices

6.6 Tendering operations

7. Pre trip safety checks

8. Safety Briefing for customers

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1. Safety Policy Statement for Neptune’s Sea Angling Charter Ltd.

Neptune’s Sea Angling is committed to complying with the Safety,

Health and Welfare at Work Act 2005 and the associated safety

regulations as well as well as Merchant Shipping safety regulations

including the Merchant Shipping (Passenger Boat) Regulations 2002

(SI 273 of 2002) and the Merchant Shipping (Passenger Boat Manning)

Regulations 2005.

In order to fully comply with current health and safety legislation, we are

committed to:

carrying out risk assessments for all activities that may pose a risk to

the health, safety, or welfare of our staff and customers

providing and maintaining a safe working environment, including safe

work equipment, safety equipment and vessel in good condition;

providing appropriate safety information and training to staff and

safety information to our customers.

We are committed to continually improving our safety performance and

appreciate our staff and customers help in this process.

As our craft that are supplied with a skipper and crew as part of the

hire, they are regarded as Passenger Boats, and are surveyed and

licensed by the Maritime Safety Directorate (MSD). A copy of our

licence is attached to this Safety Statement.

____________________________

Patsy McKinge

Owner/Skipper

29th July 2009

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2. DUTIES AND RESPONSIBILITIES FOR SAFETY

2.1 SKIPPER/OWNER Patsy McKinge

The skipper is responsible for ensuring the vessel is maintained in a

seaworthy condition and is properly equipped.

He has been trained under the Merchant Shipping (Passenger Boat Manning)

Regulations 2005 which requires that skippers of passenger boats (vessels

licensed to carry not more than 12 passengers) undergo appropriate training

and testing to operate a passenger boat.

He is responsible for ensuring that the vessel is sufficiently stable when

intact in the conditions of service for which it is intended.

He will make sure that crew have received adequate safety training and are

fully aware of how to operate the radio, make a distress call and rescue a

man overboard.

The owner has overall responsibility for safety on the vessel and will make

sure that a safety inspection is carried out before each trip including an

equipment and fire safety inspection.

He will inform a land based contact of the proposed trip, the duration and

location.

He is responsible for ensuring the vessel carries adequate life-saving and

survival equipment, and has adequate means of recovering people from the

water and has an emergency position-indicating radio beacon.

The skipper will take charge in an emergency.

The skipper is responsible for recording and reporting accidents.

He will make sure that any crew including part time crew are aware of the

hazards associated with their work and that they have received appropriate

safety training.

He will make sure that all customers receive an appropriate safety briefing

before each trip and have appropriate Personal Flotation Devices and

clothing.

2.2 CREW

The crew are required to take care of their own health and safety and they

should no indulge in horseplay, unsafe acts or carry out or play practical

jokes on other crew members.

Crew must take part in safety training organised by the Skipper.

Crew must not interfere with or misuse any items of safety equipment or

any safety device.

Crew must wear personal flotation devices where required.

Crew must not be under the influence of drink or drugs to such an extent

that they affect their own safety or the safety of others on the vessel.

Accidents must be reported to the owner.

Crew must report any defects in equipment or other items that could impact

on their own or customers’ safety.

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3. ACCIDENTS AND FIRST AID

If an accident or illness happens the following are the important contact

numbers;

Local Doctor: Dr Mary Moran, Church Hill, Ballyoran 0506 67234

Pharmacist: Goodwins Pharmacy, Main St, Ballyoran.

Local Garda: 0506 987987

Coastguard: 999 or 112

On board Jim Neary & Paddy Costello are trained first aiders.

There is a first aid kit on the vessel. The content of the kit is as follows;

Contents 6-25

people

Adhesive Plasters 20

Sterile Eye Pads (Bandage attached) 2

Individually wrapped Triangular bandages 6

Safety Pins 6

Medium Individually Wrapped Sterile Unmedicated Wound

Dressing (approx. 20 x 8 cms)

6

Large Individually wrapped sterile Unmedicated Wound

Dressing (approx. 13x9cms)

2

Extra Large Individually Wrapped Sterile Unmedicated

Wound Dressings (approx. 28 x17.5 cms)

3

Individually Wrapped Wipes 8

Paramedic Shears 1

Pairs of Latex Gloves 2

Tablets such as aspirin or paracetamol must not be provided for customers use.

Accident reporting

If a member of crew suffers an injury at work which means they cannot carry

out their normal duties for 3 days (not including the day of the accident) then

this must be reported to the Health and Safety Authority.

If a customer suffers an injury while on the premises and requires the attention

of a doctor or a hospital visit the accident must be reported to the Health and

Safety Authority. Both reports can be made online at www.hsa.ie

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http://www.hsa.ie/

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4. EMERGENCIES

Our vessels are fitted with an automated calling system. A distress

call is activated simply by pressing a dedicated switch on the radio,

this system transmits an all station call on Channel 70.

The operator initiates an all station call by simply uncovering and

pushing the red SOS switch on the radio’s panel. This will transmit the

MMSI identity code - a series on 9 digits, without any further action

required by the crew. In addition to the MMSI number, it is

interfaced with a GPS to give the boat’s position. Transmitting and

receiving sets will switch to Channel 16 to allow further information be

transmitted e.g. spoken MAYDAY message, nature of emergency etc.

Crew have a Radio Operator’s Licence and are given the following

instructions for emergencies;

1. The checklist with the correct radio distress procedures and the

call sign are adjacent to the radio.

2. After activating the SOS switch maintain a radio watch on Channel

16.

3. Activate the EPIRB (Emergency Position Indicating Radio Beacon).

4. Use the Decca to update the information passed to the

lifeboat/helicopter.

5. Conserve power, where possible, so that vital equipment can be used

for as long as possible.

6. Don’t delay in calling IMES if you have problems. It is better for

the lifeboat or helicopter to launch and then be recalled than to be

called out too late!

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5. ABANDONING SHIP

The decision to abandon will be taken only if absolutely necessary.

Often a damaged or incapacitated boat will even in adverse weather

conditions offer greater protection to a crew, than entering the water

or deploying a life raft. All our crew are familiar with the procedures

for launching a life raft.

However in the case of fire or critical flooding there may be no other

option, if forced to abandon, the following points will be adhered to;

- Launch the life raft after having first checked the water in the

launching area is clear of people and obstructions.

- Wait until the Life raft is fully inflated before attempting to

board, do not jump onto the canopy, avoid the raft chafing against

the craft which is being abandoned.

- If at all possible, board the raft without entering the water to

reduce the effects of the cold.

- If it is not possible to board the life raft without entering the

water, choose a suitable place to leave the boat while taking

account of the sea state, drift of the boat. Survival craft can drift

much faster than most people can swim.

- Wear extra layers of clothing, in particular make sure that head

gear is worn to prevent heat loss from the body.

- A suitable PFD should be worn at all times.

- Do not remain in the water longer than is necessary.

- Once all crew are in the raft it should be

o Cut free, manoeuvre clear of the craft or any obstructions.

o Deploy the sea anchor.

o Close all entrances to conserve heat.

o Issue sea sickness tablets.

o Post a lookout.

o Maintain the raft - inflate the floor, bale out any water,

check for leaks, ventilate by maintaining a small opening

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6. HAZARD IDENTIFICATION, RISK ASSESSMENT AND CONTROL

It is our policy to make sure that there are written risk assessments for

all potentially hazardous activities or equipment used.

The skipper will make sure that a hazard identification/risk assessment is

conducted on all new equipment and practices.

A new hazard identification and risk assessment of a particular activity,

process or area may be necessary in the following circumstances:

1.A change in activities (new activities or processes or equipment).

2.A need to improve safety performance in a particular area.

3.Changes in legislation or safety standards .

4.If an accident happens.

5.Where hazards are reported

6.When changes to individual personnel health circumstances require it.

A record of the risk assessment will be made on ‘Hazard identification &

risk assessment form’

The following pages set out the hazards that have been identified and the

measures we take to make sure that the risk associated with them is

either eliminated or reduced to the lowest level possible.

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6.1 BOAT MAINTENANCE AND REPAIR

Hazards

- Welding

- Use of hand tools

- Contact with hazardous chemicals, paints and oils.

- Electricity

Risk assessment: Low

Controls

- Only trained people will be allowed to carry out repair work

involving the use of welding sets or hand tools.

- Welding will only be carried out in well ventilated areas.

- 110V electrical equipment will be used. Electrical cables will be

arranged to prevent tripping and will be protected from external

damage.

- Personal protective equipment including gloves and face

masks/respiratory equipment will be worn where necessary.

- Material safety data sheets will be obtained for all hazardous

chemicals, paints and oils used.

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6.2 FIRE

Hazards

- Escape of fumes or vapours from gas bottles or fuel containers

- Spillage of fuel

- Faulty electrical wiring


Control measures

- The skipper carries out weekly checks on gas bottles, hoses and

fuel containers to make sure vapours do not escape into the

bilges.

- Petrol is stored in appropriate petrol containers and securely

stowed.

- Regular checks are carried out on electrical connections and

wiring.

- Fire extinguishers are checked weekly and serviced annually.

Crew are trained in their use.

- If a fire is discovered get everyone out of the cabin.

- Only fight the fire if you have been trained and it is possible to

bring it under control.

- Reduce the air getting to it by closing vents and hatches.

- Do not go back in to the cabin or any smoke filled place.

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6.3 MAN OVERBOARD

Hazards

Falling overboard leading to;

- Drowning

- Hypothermia

- Injury during rescue


Control Measures

- All the crew have received instruction and training in rescuing a

man overboard.

- The boat is equipped with lifebuoys.

- All crew and clients are required to wear personal flotation

devices at all times.

- Personal flotation devices are examined after every trip.

- Clients are given instruction before each trip of the action to be

taken if they fall overboard.

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6.4 MANUAL HANDLING

HAZARDS

Incorrect method of lifting

Attempting to lift something which is to heavy

Lifting sharp/awkward shapes

Leading to a range of injuries including sprains, cuts and muscle

damage.

RISK ASSESSMENT: Variable depending on task and the person

carrying out the task

CONTROL MEASURES

- Crew shall be trained in safe manual handling techniques.

- The selection of people to carry out manual handling or lifting tasks

will be based on the training given, age and physical build.

- Crew are not expected to lift beyond their capabilities and should

seek assistance where a task is beyond their capacity.

- Items will be stored in such a way that excessive stretching or

bending will not be required when retrieving them.

- A risk assessment will be carried out for pregnant crew or crew

with existing conditions which prevent or limit their ability to lift

and move items safely.

- The diagram below is a Health and Safety Authority guide to the

weights that can be safely lifted.

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6.5 PERSONAL FLOTATION DEVICES

Hazards

Customers or crew not wearing PFDs or not wearing them properly.

Poorly maintained PFDs failing during emergencies

- Leading to drowning if person falls overboard.

Risk assessment: Low-Medium

- PFDs are serviced keeping to the manufacturer’s

recommendations.

- On a regular basis, all PFDs are visually checked for wear and

tear, especially at the folds, straps and fastenings.

- On inflatable lifejackets, checks are made to see if the gas

bottle is full, fitted correctly and has no signs of corrosion.

Checks are made in accordance with Marine Notice No. 36 of

2005 http://www.transport.ie/upload/general/7914-0.pdf

- The PFDs are regularly washed with fresh water and allowed to

dry fully before repacking.

- Crew are instructed not to use PDFs as cushion as this may

compress.

- All personal floatation devices used by Neptune’s Sea Angling

Charter are fitted with a whistle, light and retro-reflective

strips and have crotch straps.

*Further information on PFDs in appendix 2.

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http://www.transport.ie/upload/general/7914-0.pdf

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6.6 TENDERING OPERATIONS TO MOORED CRAFT

There may be some instances where our boat is moored offshore due to

tidal or draft restrictions, and we have to get to it by using a tender from

shore. This increases the possibility of a man overboard incident.

Risk assessment: Low-Medium

Controls

The following precautions should be taken:

- Crew must wear a PFD/lifejacket at all times, for the operation of

boarding the tender, transit to, and boarding of the moored craft.

- The skipper will carry waterproof handheld VHF radio.

- People under the influence of alcohol or drugs will not be allowed

participate in tendering operations.

- In addition to the outboard engine, we also carry a set of oars and a

painter.

- The tender will not be overloaded by either personnel or equipment.

Our tenders are fitted with a manufacturer’s instruction plate on

the transom identifying the maximum number of people or

equipment, or combinations of each, the tender may safely carry,

and the maximum power of any outboard engine that may be safely

fitted to the boat – crew are forbidden to exceed these figures.

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7. Pre trip checklist – carried out by Skipper before each trip

Weather forecast

Details of planned trip left at base ashore and include:

- Departure and expected return time

- Point of destination and route - if you are not returning to

your base port.

- Description of boat

- Names of all people on board and a contact number ashore.

Sufficient fuel for task plus 25% reserve.

Pyrotechnics (minimum 6 red para. Flares, 3 White parachute

flares and one orange smoke) in suitable stowage

In-date fire extinguisher (minimum 1, tested in date and checked

monthly)

Anchor & line

Compass

Drogue & line

Towing bridle

Rescue Coit

Fenders

Boat Hook

Foot pump

2 paddles

Sheathed knife

Manual bilge pump or bailing device

Engine tool kit (spare propeller, spark plugs, spanner, screwdriver,

propeller replacement nuts and washers and sparkplugs),

Deadmans switches and spares

Spare oil

Powered fog horn.

Navigation lights tested and working.

Charts

Binoculars

Waterproof first aid kit

Hypothermia bags/wraps

Sun block

Food and water

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8. PRE TRIP SAFETY BRIEFING FOR CUSTOMERS

- Make sure your car is not blocking emergency service access on the

slip way and is parked above high water mark.

- Wear non slip footwear and warm waterproof clothing with a hat.

- Sunscreen and sunglasses are useful.

- Take care when coming aboard. It is easy to slip between the boat

and pier when your hands are full. We will help you with your gear.

- Everyone must wear a PFD while on deck. We will help you fit it

correctly if needed.

- Be aware of others when casting.

- Keep the deck as clear as possible to prevent trips.

- We have a first aid kit and are trained first aiders.

- If you fall overboard;

o Look for the lifebuoy which may be close by.

o Remain calm, keep your legs close together and restrict your

movements to stop cold water getting under your clothing.

o In rough conditions turn your back to the waves to keep your

mouth and nose clear of spray.

o Tighten up wrist, angle and neck fastenings of protective

clothing to reduce heat loss and the onset of hypothermia.

o Do not attempt to swim back to the boat – swimming will

result in heat loss.

o Try to conserve your body heat – the greatest threat to

survival is the cold.

- If there is a fire on board do not go below. Wait for instructions

from the crew.

- When there is no crew - If something happens to me, the Skipper,

this is how you raise the alarm and steer the boat.

- Don’t be afraid to ask any questions.

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Index


2. Duties and responsibilities of the manager & staff

3. Hazard identification, risk assessment and control 3.1 Electricity 3.2 Manual Handling

3.3 Activity packages 3.4 Hazardous chemicals 3.5 Ladders 3.6 Slips, Trips

3.7 Kitchen Safety- General

3.8 Fire Safety

3.9 Hand tools

4. Accidents and first aid

5. Safety Training

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1. STATEMENT OF INTENT It is our policy, in so far as is reasonably practicable, to seek and provide

safe and healthy working conditions for staff and a safe environment for

guests and to enlist the active support of staff and sub-contractors in

achieving such conditions.

We are committed to:

(a) Promoting standards of health, safety and welfare that comply with

the provisions and requirements of current safety legislation

(b) Providing and maintaining a safe and healthy working environment,

safe systems of work and to protect staff and guests, in so far as

they come into contact with foreseeable hazards.

(c) Providing staff with the information, training and supervision that

they need to work safely and efficiently

(d) Defining all individual responsibilities for health and safety matters.

(e) Reviewing the procedure for hazard identification, risk assessments

and associated control measures on an annual basis

Signed

Owner/Manager

Date: 26/5/09

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2. DUTIES AND RESPONSIBILITIES MANAGER/OWNER ROSE O’KEEFE

The owner has overall responsibility for safety on the premises and

will ensure that safety inspections including fire safety inspections

are carried out regularly.

The owner or manager will take charge in an emergency.

The owner is responsible for recording and reporting accidents.

She will ensure that any staff including part time staff are aware

of the hazards associated with their work and that they have

received appropriate safety training.

She will liaise with maintenance contractors to ensure that they do

not compromise the safety of staff or guests.

STAFF

Employees are required to take care of their own health and safety

and they should no indulge in horseplay, wilful unsafe acts or carry

out or play practical jokes on other employees.

Staff must not interfere with or misuse any items of safety

equipment or any safety device such as fire extinguishers.

Staff must wear personal protective equipment such as gloves

where required.

Staff must not be under the influence of drink or drugs to such an

extent that they affect their own safety or the safety of others in

the workplace.


Staff must report any defects in equipment or other items that

could impact on their own or guests safety.

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It is our policy to ensure that there are written risk assessments for all

potentially hazardous activities or equipment used.

The manager will ensure that a hazard identification/risk assessment is

conducted on all new equipment, processes, and practices.





3.Changes in legislation or safety standards.

4.In the event of accidents.



A record of the risk assessment will be made.

This safety statement sets out the hazard identification, risk assessments

and operational control measures required for all the activities undertaken

by the B&B.

The manager will carry out a risk assessment for a pregnant employee as

soon as the manager is told of the pregnancy by the employee. The

principle hazard during pregnancy is manual handling.

The following pages set out the hazards that have been identified and the

measures we take to ensure that the risk associated with them is either

eliminated or reduced to the lowest level possible.

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3.1 ELECTRICITY

HAZARDS

Electric Shock

Fire

Trips or falls on loose trailing cables.

RISK ASSESSMENT LOW-MEDIUM

CONTROL MEASURES

The electrical circuit must be protected by trip switches. If a switch is

tripped at the fuse board the fault must be investigated.

Only qualified electricians are allowed to carry out any alterations or

repairs to the electrical circuits.

Basic repairs – changing bulbs, rewiring plugs may be carried out by

competent staff when they have been shown the correct method.

Inspection and Testing of Electrical Appliances

The owner/manager will ensure that visual recorded inspections are

carried out on portable electrical equipment on a regular basis.

Double insulated equipment: hand held e.g. some floor cleaners,

some kitchen equipment and irons – every 6 months – 1 year

Double insulated equipment: NOT hand-held. Moved occasionally,

e.g. fans, table lamps – every 2 – 4 years

Earthed equipment (Class 1): e.g. electric kettles, some floor

cleaners – 6 months – 1 year

Cables (leads) and plugs connected to the above. Extension leads

(mains voltage) – 6 months – 4 years

Around 95% of faults or damage can be found by visual inspection

The things that are to be looked for on the equipment, the cable and plug,

after disconnecting it, are signs of:

damage, e.g. cuts, abrasion (apart from light scuffing) to the cable

covering;

damage to the plug, e.g. the casing is cracked or the pins are bent;

non-standard joints including taped joints in the cable;

the outer covering (sheath) of the cable not being gripped where it

enters the plug or the equipment. Look to see if the coloured

insulation of the internal wires is showing;

damage to the outer cover of the equipment or obvious loose parts

or screws;

overheating (burn marks or staining).

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In addition, formal inspection could include removal of the plug

cover and checking that

a fuse is being used (i.e. it is a proper fuse not a piece of wire, a nail

etc);

the cord grip is holding the outer part (sheath) of the cable tightly;

the wires, including the earth where fitted, are attached to

the correct terminals

no bare wire is visible other than at the terminals;

the terminal screws are tight;

there is no sign of internal damage, overheating or entry of liquid,

dust or dirt.

This does not apply to moulded plugs where only the fuse can be

checked.

Most of these checks also apply to extension leads and their plugs

and sockets

In addition certain types of earthed class 1 electrical equipment require

electrical testing by a competent person. Earthed (Class I) equipment

requires testing every year and visual inspection every six months.

The tests include:

physical examination

earth bond test

insulation test

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3.2 MANUAL HANDLING

HAZARDS




The main injuries associated with manual handling and lifting are:

Back strain, slipped disc, hernias. lacerations, crushing of hands or

fingers. repetitive strain injury, bruised or broken toes or feet,

various sprains, strains, etc.



CONTROL MEASURES

Where possible measures shall be taken to reduce the amount of manual

handling to a minimum.

Staff shall be trained in safe manual handling techniques.

The selection of persons to carry out manual handling or lifting tasks will

be based on the training given, age and physical build.

Staff are not expected to lift beyond their capabilities and should seek

assistance where a task is beyond their capacity.

Items will be stored in such a way that excessive stretching or bending

will not be required when retrieving them. Where necessary a hop up or

step ladder will be provided.

A risk assessment will be carried out for pregnant staff or staff with

existing conditions which prevent or limit their ability to lift and move

items safely. The diagram below is a Health and Safety Authority guide

to the weights that can be safely lifted.

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3.3 ACTIVITY PACKAGES

3.3.1 In association with other service providers

Activity packages may be arranged for guests. Our policy is to vet all

service providers before we recommend them to our guests or provide

them as part of an accommodation package.

We require service providers to provide a copy of their Safety Statement

(all businesses must have one even if they employ only one person).

Service providers must also produce copies of their Employers Liability

Insurance and Public Liability Insurance certificates.

3.3.2 Services provided by the B&B.

When activities are provided directly we will ensure that a risk

assessment has been carried out and that guests are provided with

sufficient information to carry out the activity safely. A written

description of the activity and the information provided will be kept on

file.

For example for bank fishing guests will be given an indication of the ease

of access and the equipment required.

Any equipment provided directly for guests will be checked and inspected

regularly.

Where transport is provided to the activity the correct car insurance will

be in place.

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3.4 HAZARDOUS CHEMICALS

HAZARDS – A range of cleaning chemicals, paints, solvents etc are used

on the premises. Certain cleaning chemicals can be hazardous if not used

properly through contact with skin or eyes, swallowing of chemicals and

inhalation of vapours.

RISK ASSESSMENT: Low

CONTROL MEASURES

We purchase the least hazardous chemicals available for the job where

possible.

All employees will be aware of the hazards associated with specific

materials and will be trained in how to use and handle these materials

properly. Material Safety Data Sheets are available for all cleaning

chemicals used and kept on file in case of contact.

The following precautions must be taken by all staff;

1. Do not store cleaning chemicals where food is being stored or

consumed.

2. Clean all spillages instantly.

3. Information on the correct personal protective equipment

(gloves, eye protection) is set out on the Material Safety Data

Sheet and on the chemical container. It must be worn.

4. Never put cleaning chemicals into unlabeled containers.

5. Never mix chemical cleaners.

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3.5 LADDERS

HAZARDS

Falls from a height


CONTROL MEASURES

High level cleaning must be carried out from the ground level where

possible, i.e. using extendable poles for brushes or cloths.

Where this is not possible and the cleaning task is of short duration

(< 30 minutes) and is not complex, a stable A frame or step ladder

should be used.

The person carrying out the cleaning should not stand on the top

rungs.

The ladder must be held by a second person.

The ladder must be inspected each before use. It must not be

used if there are any defects.

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3.6 SLIPS, TRIPS

HAZARDS

Guests and staff may slip, trip and fall as a result of a range of hazards

including;

Wet floors

Uneven ground

Unmarked steps or changes in ground level

Loose flooring

Slippery bath or shower surface

Falls through low window openings

RISK ASSESSMENT: VARIABLE

CONTROL MEASURES

Mats should be provided at entrances during wet weather.

Floors should be dried thoroughly after cleaning.

Changes in ground level or steps should be clearly visible and

highlighted marked where they are not.

Flooring should be secured and any faults, tears, holes should be

repaired immediately.

Electrical or phone cables should not run across pedestrian areas.

A bath mat should be provided for guests’ use where the bath or

shower floor surface is not slip resistant.

Low ceilings or other areas that guests may bang their head should

be highlighted and warning signs erected.

Upper floor windows should be fitted with delimiters where there

is a risk of children falling out.

Low windows, i.e. where the bottom edge of the window opening is

less than 800 mm from the floor a barrier should be erected.

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3.7 KITCHEN SAFETY- GENERAL

HAZARDS

A range of activities are carried out in the kitchen and a selection of

equipment used, which may present a variety of hazards including;

Cuts

Burns & scalds

Slips, trips and falls

Electrocution

RISK ASSESSMENT: MEDIUM – HIGH

CONTROL MEASURES

Training will be provided to staff in the use of each item of

potentially hazardous kitchen equipment.

New staff must be made aware of all hot surfaces and equipment

that can cause burns.

Cloths will be provided for carrying hot items.

Kitchen equipment will be maintained and serviced according to the

manufacturers’ instructions. When new equipment is purchased a

copy of the instructions must be kept on file in the restaurant/unit

office

Records will be kept of all servicing carried out on the equipment.

Electrical equipment must be isolated from power (generally

unplugged) before cleaning or if trying to clear blockages.

Cables must not be allowed to trail across walkways.

Gas cylinders must not be used indoors.

A fire blanket will be placed close to the cooking area and staff

instructed ion its use. Knife safety

Use the right knife for each job

Make sure knife is sharp. A sharp knife cuts more easily with less

pressure, therefore is less likely to slip.

The owner/manager will ensure that all knives used are in good condition.

Defective knives will be removed from service immediately.

Do not leave knives in sink or in any place where they cannot be seen

easily, or where somebody might pick them up accidentally by the blade.

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3.8 FIRE SAFETY

HAZARDS

Loss of life, severe injuries, Loss of property resulting from fire. Fire

may start as a result of a range or combination of factors including;

Improper use of cooking facilities

The use of defective heating appliances

Unsafe use of open fires

Inadequate supervision of laundry equipment, especially dryers (not

clearing lint out)

Defective/overloaded electrical installations or equipment

Misuse of electrical equipment

Defective gas installations

Improper storage or disposal of waste materials

Damaged or improperly upholstered furniture

RISK ASSESSMENT: LOW-MEDIUM

CONTROL MEASURES

The control measures in place on these premises include the following;

Information for guests

A notice of the procedures to be followed by guests in the event of a fire

should be provided in all guest bedrooms, displayed on the back of each

bedroom door. This should concentrate on evacuation of the premises

when hearing the fire alarm or other warning and drawing attention to the

means of escape.

Instructions should be clear and concise and should preferably be multi-

lingual to cater for foreign guests.

As guests are unlikely to be familiar with the internal layout of the

premises, the instructions should include a simple location map, indicating

the escape routes relative to each room.

Action in event of a fire

The person in charge of the premises and all staff should know what to do

in the event of a fire. A written procedure should be in place for the

following:

How to quickly evacuate the premises;

Who will call the fire brigade?

How to account for all persons on the premises

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Fire drills

A fire drill is a rehearsal of a real fire scenario. It is not essential to

involve guests in such an exercise and it is not recommended to have an

unannounced fire drill, because of the risk of injury.

A drill is an important exercise and will reassure those in charge that

they are prepared, if a fire was to occur in reality.

It should involve any staff employed and should try to be as realistic as is

practicable.

Drills should be carried out at regular intervals (twice per year) and at

least at the start of the tourist season and a record kept in the fire

safety register. Each drill should be reviewed to identify any

shortcomings in the procedures and the procedure should be revised, if

considered necessary.

Escape routes

All escape routes are clearly indicated, are not obstructed, and are

available for use at all times;

The exit doors are capable of being readily and easily opened at all

times;

The external areas at or near exits are not obstructed; and

The security arrangements for the premises do not impede or

prevent the use of escape routes.

Exit doors from the building should be capable of being opened

from the inside without the use of a key.

Fire extinguishers

Every storey of the premises should be provided with a minimum of one

nine litres water type or one four kilograms general-purpose powder fire

extinguisher (or a number and type of extinguishers with an equivalent

rating). Kitchens should be provided with a fire blanket.

Fire alarm

A fire alarm system based on self-contained units is acceptable only in the

following situations:

In a single-storey building with not more than six bedrooms; or

In a two-storey building with not more than four bedrooms on the

first floor.

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The grade of system used in guest accommodation should be at least

Grade C. This grade is based on the provision of interconnected mains-

powered smoke alarms (smoke detector and alarm sounder in a self-

contained unit), each provided with an integral standby power supply and

provided with an element of central control. The central control facility,

which should be located in the entrance hallway, should provide a facility

for testing the alarm system, a means for sounding all alarm units

simultaneously, and means for the location of an alarm source.

The alarm system should be type LD1. The system should incorporate

suitably located and interconnected mains-operated alarms (with integral

battery backup) in all circulation areas that form part of the escape

routes and in all habitable rooms.

Fire alarm systems should be tested regularly and maintained to ensure

correct operation. Mains operated self-contained alarms should be tested

at least monthly by the use of the test button provided on the units, to

ensure operation of the sounders. All alarms should be tested at least

once a year to ensure that they respond to fire. The person in charge can

carry out the inspection and testing of the system, but arrangements for

the system to be maintained should be made with a competent installation

company.

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Emergency Lighting

In the event of a fire, it is possible that the mains lighting system may

fail and this would make evacuation of the premises difficult, if not

impossible. To provide for this, it is normal to provide a system of

emergency lighting to illuminate the escape routes on failure of the mains

electrical supply.

To prevent nuisance activation, a kitchen should only be fitted with a heat

detector. It should be noted that Grade F alarms, which are battery-

powered only, are not adequate for this application.

Heating

Bedrooms should not be provided with open fires, or any type of portable

fires/heaters.

Individual heating appliances, where provided, should be fixed in position.

They should not have an exposed flame or heating-element, which could

lead to accidental ignition of combustible material. All heating appliances

and installations should be in safe working order and be properly

maintained.

Fire register

The fire safety register (available from fire extinguisher servicing

company) contains the following information and is kept up to date by the

person in charge:

Details of premises, including the maximum number of guests

accommodated and details of escape routes;

Emergency and evacuation procedures;

A record of evacuation/fire drills carried out;

Details of fire safety training provided;

Details of fire-fighting equipment;

Details of fire alarm system and maintenance records;

A schedule of all fire resisting doors in the premises;

Details of emergency lighting and maintenance records; and

Details and maintenance records of building services.

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3.9 HAND TOOLS

HAZARDS

Cuts

Flying particles

Dust


CONTROL MEASURES

Hand tools should be checked before each use.

Only competent persons should use hand tools.

No power tools or electrical equipment of greater voltage than 110

volts should be used in external locations. Lower voltage tools and

lighting may be required in damp or confined situations.

All cable connections must be properly made; under no

circumstances is insulation tape to be used for any repair or joint in

extension.

Power tools must be maintained in good condition with casing intact

and label fitted showing voltage and other information.

Where there is a risk of particles hitting the eye, eye protection

must be worn.

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3.10 BOAT HIRE

HAZARDS

Inexperienced persons using boat leading to capsizing

Man overboard

Failure of engine

Failure of personal flotation device

Damaged boat


CONTROL MEASURES

17ft fibreglass lake boats are provided fitted with 6 hp outboard

engines with kill cords, oars, anchors and rod holders.

The boats, safety equipment and engines are visually inspected by

Dan O’Keefe before each use. Damaged equipment is taken out of

service.

Engines are serviced every 6 months and records are kept.

The following safety equipment is provided;

o A bailer

o A throw bag with 10m of buoyant line

o An aerosol power klaxon

o 2 x Thermal exposure blankets

o First Aid Kit in a waterproof bag

o Anchor and line

o Knife

o Engine Kill cord to be used by the engine operator

o Paddle

o 4 flares

Inflatable automatic lifejackets are provided to our clients. The

life jackets are inspected in line with Marine Notice 36 of 2005


Only experienced boat handlers are allowed to hire the boat.

Clients are required to confirm that they have adequate boat

handling experience, are familiar with the operation of the skill

cord and will wear flotation devices.

Lone angling is not allowed.

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In the event of an accident or illness the following are the important

contact numbers;

Local Doctor: Dr Mary McDaid 0505 453421

Pharmacist: Pharmacare 0505 6576577

Local Garda 0505 6876777

There is a first aid kit on the premises. The content of the kit is as

follows;

Contents 6-25 people




Safety Pins 6

Medium Individually Wrapped Sterile Unmedicated

Wound Dressing (approx. 20 x 8 cms) 6

Large Individually wrapped sterile Unmedicated

Wound Dressing (approx. 13x9cms) 2

Extra Large Individually Wrapped Sterile

Unmedicated Wound Dressings (approx. 28 x17.5

cms)

3


Paramedic Shears 1


Tablets such as aspirin or paracetamol must not be provided for guests

use.

Accident reporting

If a member of staff suffers an injury at work which means they cannot

carry out their normal duties for 3 days (not including the day of the

accident) then this must be reported to the Health and Safety Authority.

If a guest suffers an injury while on the premises and requires the

attention of a doctor or a hospital visit the accident must be reported to

the Health and Safety Authority.

Both reports can be made online at www.hsa.ie

For all accidents including minor accidents the accident report form must

be completed. The insurers will be informed in the event of an accident

causing injury to a guest or worker.

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EMPLOYEE ACCIDENT REPORT FORM

(All sections must be completed fully and legibly)

DETAILS OF INJURED PERSON:

Name:

Sex: Employment Status: Permanent (Full Time): Permanent (Part Time): Fixed Term:

Address:

Date of Accident: Time of Accident:

Occupation:

Time Started Work: Normal Time of Finishing Work:

CIRCUMSTANCES OF THE ACCIDENT:

Detailed description of what the injured person was doing at time of the accident and where exactly was the injured person:

If applicable, was the injured person wearing protective clothing at time of the accident:

Was the injured person accompanied at the time of the accident? If yes, give details:

CONDITIONS OF THE LOCATION

If slip or fall accident, indicate condition of the floor and surrounding area at time of accident:

Indicate outside weather conditions at time of accident:

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DETAILS OF THE INJURY Indicate type of Injury: (please circle one only): Indicate part of body most seriously injured:

Bruising, Contusion Sprain Head, except eyes Fingers

Concussion Suffocation Eyes Hip joint

Internal Injuries Gassing Neck Knee cap

Open Wound Poisoning Back, Spine Knee Joint, Lower leg

Abrasion, Graze Infection Chest Ankle

Amputation Burn, scald Abdomen Foot

Open Fracture Effects of Radiation Shoulder Toes

Closed Fracture Electrical injury Lower arm, wrist Multiple Injuries

Dislocation Other Hand Other

OTHER INFORMATION

Name and occupation of person to whom the accident was reported:

Name of any witness to the accident:

Action taken:

WITNESS STATEMENT (must be completed in detail)

Please complete or attach separate page(s):

Signed: Print Name: Date:

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GUEST ACCIDENT REPORT FORM (All sections must be completed fully and legibly)

DETAILS OF INJURED PERSON:

Name:

Sex: Address: Phone Number:

Date of Accident:

Time of Accident:

Location of Accident:

CIRCUMSTANCES OF THE ACCIDENT:

Detailed description of what the injured person was doing at time of the accident:

Was the injured person accompanied at the time of the accident? If yes, give details:

CONDITIONS OF THE LOCATION

If slip or fall accident, indicate condition of the floor and surrounding area at time of accident:

Indicate outside weather conditions at time of accident:

DETAILS OF THE INJURY Indicate type of Injury: (please circle one only): Indicate part of body most seriously injured:

Bruising, Contusion Sprain Head, except eyes Fingers

Concussion Suffocation Eyes Hip joint

Internal Injuries Gassing Neck Knee cap

Open Wound Poisoning Back, Spine Knee Joint, Lower leg

Abrasion, Graze Infection Chest Ankle

Amputation Burn, scald Abdomen Foot

Open Fracture Effects of Radiation Shoulder Toes

Closed Fracture Electrical injury Lower arm, wrist Multiple Injuries

Dislocation Other Hand Other

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OTHER INFORMATION

Name of person to whom the accident was reported:

Name of any witness to the accident:

Action taken:

Was a photo taken of the accident location? (If so, please attach)

WITNESS STATEMENT

Please complete or attach separate page(s):

Signed: Print Name: Date:

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5. Safety Training

All new staff received the following safety training;

a. Induction training

The induction training consists of providing a copy of the Safety

Statement to read, an outline of safety duties, what to do in a fire and

what to do in case of an accident.

b. Manual handling training

Staff receive a 3 hour session dealing with theory and practical issues

such as furniture moving, handling linen etc.

c. Safe use of chemicals

Staff will be warned of the hazards of the cleaning chemicals and what

protective equipment must be worn.

d. Fire extinguisher and fire blanket use.

e. Basic Food Hygiene

At least one member of staff will have first aid training.

Training records will be signed by trainer and trainee and kept for 5

years.

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Index





5.1 Boat Hire

5.2 Boat maintenance & repair

5.3 Manual handling

5.4 Boat towing

5.5 Fire

5. Pre trip safety checks

6. Safety Briefing for customers

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elly B

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Hire

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Lough Melly Boat Hire is committed to complying with the Safety,

Health and Welfare at Work Act 2005 and the associated safety

regulations.

In order to fully comply with current health and safety legislation, we are

committed to:

carrying out risk assessments for all activities that may pose a risk to

the health, safety, or welfare of our staff and customers

providing and maintaining a safe working environment, including safe

work equipment, safety equipment and boats in good condition;

providing appropriate safety information and training to staff and

safety information to our customers.

We are committed to continually improving our safety performance and

appreciate our staff and customers help in this process.

29th July 2009

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2. DUTIES AND RESPONSIBILITIES FOR SAFETY

2.1 OWNER/MANAGER Joe Bush

The owner has overall responsibility for safety and ensures that all

equipment purchased is to an appropriate safety standard.

He will ensure that safety inspections of the premises, boats,

engines, trailers and personal flotation devices are carried out

regularly.

He will ensure that engines are serviced regularly and records are

kept.

He will ensure that vehicles used for towing and transporting

customers are maintained in good condition.


He will ensure that any guides or staff including part time staff are

aware of the hazards associated with their work and that they have

received appropriate safety information and instruction.

2.2 ANGLING GUIDES

Guides are required to take care of their own health and safety and they

should no indulge in horseplay, unsafe acts or carry out or play practical

jokes on other staff or customers.

Guides must take part in safety training organised by the owner.

Guides must not interfere with or misuse any items of safety equipment

or any safety device.

Guides must wear personal flotation devices where required.

Guides must not be under the influence of drink or drugs to such an

extent that they affect their own safety or the safety of others on the

boat.

Accidents must be reported to the owner as soon as possible.

Guides must carry out a thorough visual inspection of all equipment

including personal flotation devices before each trip.

Guides are responsible for getting an up to date weather forecast before

a trip. Trips will not be undertaken in poor weather conditions.

Guides must report any defects in equipment or other items that could

impact on their own or customers’ safety.

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numbers;

Local Doctor: Dr Mary Moran, Church Hill, Ballyoran 0506 67234

Pharmacist: Goodwins Pharmacy, Main St, Ballyoran.

Local Garda: 0506 987987

All our guides have basic first aid training and carry a first aid kit.

We provide a first aid kit with each boat if requested. The content of

the kit is as follows;

Contents




Safety Pins 6



6



2



3


Paramedic Shears 1


Tablets such as aspirin or paracetamol must not be provided for customers use.

Accident reporting

If a member of staff or one of the guides suffers an injury at work which means

they cannot carry out their normal duties for 3 days (not including the day of

the accident) then this must be reported to the Health and Safety Authority.

If a customer suffers an injury while on the premises or when with one of our

guides and requires the attention of a doctor or a hospital visit the accident

must be reported to the Health and Safety Authority. Both reports can be

made online at www.hsa.ie

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It is our policy to make sure that there are written risk assessments for

all potentially hazardous activities or equipment used.

The owner will make sure that a hazard identification/risk assessment is

conducted on all new equipment and practices.






4.If an accident happens.



A record of the risk assessment will be made on ‘Hazard identification &

risk assessment form’

The following pages set out the hazards that have been identified and

the measures we take to make sure that the risk associated with them

is either eliminated or reduced to the lowest level possible.

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4.1 BOAT HIRE HAZARDS


Man overboard

Failure of engine


Damaged boat RISK ASSESSMENT: LOW-MEDIUM CONTROL MEASURES




Joe Bush before each use. Damaged equipment is taken out of

service.



o A bailer





o Anchor and line

o Knife


o Paddle

o 4 flares






handling experience, are familiar with the operation of the kill cord

and will wear flotation devices.


A pre trip check will be carried out (see section 5)

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4.2 BOAT MAINTENANCE AND REPAIR

Hazards

- Welding

- Use of hand tools

- Contact with hazardous chemicals, paints and oils.

- Electricity


Controls

- Only trained people will be allowed to carry out repair work

involving the use of welding sets or hand tools.

- Welding will only be carried out in well ventilated areas.

- 110V electrical equipment will be used. Electrical cables will be

arranged to prevent tripping and will be protected from external

damage.

- Personal protective equipment including gloves and face

masks/respiratory equipment will be worn where necessary.

- Material safety data sheets will be obtained for all hazardous

chemicals, paints and oils used.

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4.3 MANUAL HANDLING

HAZARDS




Leading to a range of injuries including sprains, cuts and muscle

damage.



CONTROL MEASURES

- Staff shall be trained in safe manual handling techniques.

- The selection of people to carry out manual handling or lifting tasks

will be based on the training given, age and physical build.

- Staff are not expected to lift beyond their capabilities and should

seek assistance where a task is beyond their capacity.

- Items will be stored in such a way that excessive stretching or

bending will not be required when retrieving them.

- A risk assessment will be carried out for pregnant staff or staff

with existing conditions which prevent or limit their ability to lift

and move items safely.

- The diagram below is a Health and Safety Authority guide to the

weights that can be safely lifted.

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4.4 TRAILER TOWING

HAZARDS

Trailer and boat becoming decoupled while driving

Manual handling


CONTROL MEASURES

- The tyre pressure in the trailer wheels must be checked regularly

and be set to an appropriate pressure given the weight of the load

to be carried.

- Make sure the tow bar or other towing device is strong enough and

attached securely so that it does not break or become loose when

used.

Make sure the safety breakaway cable is in place and secured.

- The maximum permitted speed limit for a vehicle towing a trailer is

80km/h.

- Pay particular attention when accelerating and braking, especially

when approaching corners.

- Leave more distance than usual between yourself and the vehicle in

front, and allow plenty of extra time and space if entering traffic.

- Allow more time and distance when overtaking other road users and

ensure you are well past them before moving back to the left hand

side of the road again.

- Never let passengers travel in towing trailer when it’s being towed.

- Do not attempt to tow if you do not have adequate unobstructed

vision in both car door / wing mirrors. Fit extension mirrors if

necessary.

- See manual handling control measures

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4.5 FIRE HAZARDS There is a potential for fire to break out in the boat shed/workshop

due to improperly stored flammable substances, hot works, smoking or

faulty electric.

RISK ASSESSMENT: LOW CONTROL MEASURES

- The boat shed is fitted with a smoke detector which is tested

annually.

- A fire extinguisher is installed and is serviced annually. Staff

have been trained it is use.

- Flammable paints are stored in a metal cabinet.

- Welding is carried out outside the shed only.

- The fuse board is up to current standards and the RCD is tested

annually.

- Smoking is prohibited in the boat shed.

- The shed is cleaned regularly to prevent the build up of

combustible materials.

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5. PRE TRIP CHECKLIST – CARRIED OUT BY GUIDE BEFORE EACH TRIP

Weather forecast

Details of planned trip left at base and include:

- Departure and expected return time

- Description of boat

- Names of all people on board and a contact number ashore.

PFDs for each person

Sufficient fuel for task plus 25% reserve.

Anchor & line

Compass

2 paddles

Sheathed knife

Manual bilge pump or bailing device

Engine tool kit (spare propeller, spark plugs, spanner, screwdriver,

propeller replacement nuts and washers and sparkplugs),

Binoculars

Waterproof first aid kit

Food and water

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6. PRE TRIP SAFETY BRIEFING FOR CUSTOMERS

- Make sure your car is not blocking emergency service access on the

slip way.

- Wear non slip footwear and warm waterproof clothing with a hat.

- A hat and sunglasses should be worn. Consider using sunscreen.

- Everyone must wear a PFD while on the boat. We will help you fit it

correctly if needed.

- Be aware of others when casting.

- We have a first aid kit and are trained first aiders.

- If you fall overboard;

o Remain calm, keep your legs close together and restrict your

movements to stop cold water getting under your clothing.

o In rough conditions turn your back to the waves to keep your

mouth and nose clear of spray.

o Tighten up wrist, angle and neck fastenings of protective

clothing to reduce heat loss and the onset of hypothermia.

o Do not attempt to swim back to the boat – swimming will

result in heat loss.

o Try to conserve your body heat – the greatest threat to

survival is the cold.

- If something happens to me, the guide, this is how you raise the

alarm and steer the boat.

- Don’t be afraid to ask any questions.

- The following locations are hazardous on Lough Melly due to

submerged rocks;

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Index





4.1 Boat hire

4.2 Electricity

4.3 Fire

4.4 Ladder

4.5 Hazardous chemicals

4.6 Manual Handling

4.7 General safety in house – inspection checklist

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1. STATEMENT OF INTENT

It is our policy, in so far as is reasonably practicable, to seek and provide

safe and healthy working conditions for staff and a safe environment for

guests and to enlist the active support of staff in achieving such

conditions.

We are committed to:

(f) Promoting standards of health, safety and welfare that comply with

the provisions and requirements of current safety legislation

(g) Providing and maintaining a safe and healthy working environment,

safe systems of work and to protect staff and guests, in so far as

they come into contact with foreseeable hazards.

(h) Providing staff with the information, training and supervision that

they need to work safely and efficiently

(i) Defining all individual responsibilities for health and safety matters.

(j) Reviewing the procedure for hazard identification, risk assessments

and associated control measures on an annual basis Signed

Owner/Manager Date: 26/5/09

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2. DUTIES AND RESPONSIBILITIES

MANAGER/OWNER - WOODY WILSON

The owner has overall responsibility for safety on the premises and

will ensure that safety inspections including fire safety inspections

are carried out regularly.


He will ensure that any staff including part time staff are aware of

the hazards associated with their work and that they have received

appropriate safety training.

He will liaise with maintenance contractors to ensure that they do

not compromise the safety of staff or guests.

He will ensure that fixture and fittings and electrical equipment

provided in each unit are safe and fit for purpose.

STAFF

Employees are required to take care of their own health and safety

and they should no indulge in horseplay, wilful unsafe acts or carry

out or play practical jokes on other employees.

Staff must not interfere with or misuse any items of safety

equipment or any safety device such as fire extinguishers.

Staff must wear personal protective equipment such as gloves

where required.

Staff must not be under the influence of drink or drugs to such an

extent that they affect their own safety or the safety of others in

the workplace.


Staff must report any defects in equipment or other items that

could impact on their own or guests safety.

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numbers;

- Local Doctor:Dr Mary Moran, Church Hill, Ballyoran 0506 67234

- Pharmacist: Goodwins Pharmacy, Main St, Ballyoran.

- Local Garda: 0506 987987

These numbers are posted in each house.

There is a first aid kit for staff use The content of the kit is as follows;

Contents 6-25

people




Safety Pins 6



6



2



3


Paramedic Shears 1


In addition a first aid kit is provided in each house.

Tablets such as aspirin or paracetamol must not be provided for guests use.

Accident reporting

If a member of staff suffers an injury at work which means they cannot carry

out their normal duties for 3 days (not including the day of the accident) then

this must be reported to the Health and Safety Authority.

If a guest suffers an injury while on the premises and requires the attention of

a doctor or a hospital visit the accident must be reported to the Health and

Safety Authority. Both reports can be made online at www.hsa.ie

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It is our policy to ensure that there are written risk assessments for all

potentially hazardous activities or equipment used.

The manager will ensure that a hazard identification/risk assessment is

conducted on all new equipment, processes, and practices.






4.In the event of accidents.



A record of the risk assessment will be made.

This safety statement sets out the hazard identification, risk assessments

and operational control measures required for all the activities related to

Salmon Leap Self Catering & Fishing Holidays.

The manager will carry out a risk assessment for a pregnant employee as

soon as the manager is told of the pregnancy by the employee. The

principle hazard during pregnancy is manual handling.

The following pages set out the hazards that have been identified and

the measures we take to ensure that the risk associated with them is

either eliminated or reduced to the lowest level possible.

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4.1 BOAT HIRE HAZARDS


Man overboard

Failure of engine


Damaged boat RISK ASSESSMENT: LOW-MEDIUM CONTROL MEASURES




Woody Wilson before each use. Damaged equipment is taken out of

service.



o A bailer





o Anchor and line

o Knife


o Paddle

o 4 flares






handling experience, are familiar with the operation of the kill cord

and will wear flotation devices.


Guests are encouraged to find out the weather forecast on Met

Eireann Weatherdial Service for South West (Munster) 1550 123

850

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4.2 ELECTRICITY

HAZARDS

Electric Shock

Fire

Trips or falls on loose trailing cables.

RISK ASSESSMENT LOW-MEDIUM

CONTROL MEASURES

The electrical circuit must be protected by trip switches. If a switch is tripped

at the fuse board the fault must be investigated.

Only qualified electricians are allowed to carry out any alterations or repairs to

the electrical circuits.

Basic repairs – changing bulbs, rewiring plugs may be carried out by competent

staff when they have been shown the correct method.

Inspection and Testing of Electrical Appliances

The owner/manager will ensure that visual recorded inspections are carried out

on portable electrical equipment on a regular basis.

Double insulated equipment: hand held e.g. some floor cleaners, some

kitchen equipment and irons – every 6 months – 1 year

Double insulated equipment: NOT hand-held. Moved occasionally, e.g. fans,

table lamps – every 2 – 4 years

Earthed equipment (Class 1): e.g. electric kettles, some floor cleaners – 6

months – 1 year

Cables (leads) and plugs connected to the above. Extension leads (mains

voltage) – 6 months – 4 years

Around 95% of faults or damage can be found by visual inspection

The things that are to be looked for on the equipment, the cable and plug, after

disconnecting it, are signs of:

damage, e.g. cuts, abrasion (apart from light scuffing) to the cable

covering;

damage to the plug, e.g. the casing is cracked or the pins are bent;

non-standard joints including taped joints in the cable;

the outer covering (sheath) of the cable not being gripped where it

enters the plug or the equipment. Look to see if the coloured insulation of

the internal wires is showing;

damage to the outer cover of the equipment or obvious loose parts or

screws;

overheating (burn marks or staining).

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In addition, formal inspection could include removal of the plug

cover and checking that

a fuse is being used (i.e. it is a proper fuse not a piece of wire, a nail

etc);

the cord grip is holding the outer part (sheath) of the cable tightly;

the wires, including the earth where fitted, are attached to

the correct terminals

no bare wire is visible other than at the terminals;

the terminal screws are tight;

there is no sign of internal damage, overheating or entry of liquid,

dust or dirt.

This does not apply to moulded plugs where only the fuse can be

checked.

Most of these checks also apply to extension leads and their plugs

and sockets

In addition certain types of earthed class 1 electrical equipment require

electrical testing by a competent person. Earthed (Class I) equipment

requires testing every year and visual inspection every six months.

The tests include:

physical examination

earth bond test

insulation test

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4.3 FIRE SAFETY

HAZARDS

Loss of life, severe injuries, Loss of property resulting from fire. Fire

may start as a result of a range or combination of factors including;

Improper use of cooking facilities

The use of defective heating appliances

Unsafe use of open fires

Inadequate supervision of laundry equipment, especially dryers (not

clearing lint out)

Defective/overloaded electrical installations or equipment

Misuse of electrical equipment

Defective gas installations

Improper storage or disposal of waste materials

Damaged or improperly upholstered furniture


CONTROL MEASURES

The control measures in place on for the self catering houses include the

following;

- All houses are fitted with smoke detectors and alarms. These are

connected to the owner’s house and are also linked to a monitoring

station.

- Each house has a fire blanket and extinguisher installed.

- All fire safety equipment is serviced annually.

- Alarms are tested monthly by the owner.

- Electrical equipment is inspected and tested as required.

- A metal bucket is provided for the remnants of the fire.

- The lint from the dryers is removed before hand over to the next

guest.

- The lint is removed from the dryer in the main laundry.

- A fire register is maintained where all servicing is recorded.

Information for guests

A notice of the procedures to be followed by guests in the event of a fire

is provided in each house.

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4.4 LADDERS

HAZARDS

Ladders are used by staff during housekeeping - Falls from a height


CONTROL MEASURES

High level cleaning must be carried out from the ground level where

possible, i.e. using extendable poles for brushes or cloths.

Where this is not possible and the cleaning task is of short duration

(< 30 minutes) and is not complex, a stable A frame or step ladder

should be used.

The person carrying out the cleaning should not stand on the top

rungs.

The ladder must be held by a second person.

The ladder must be inspected each before use. It must not be

used if there are any defects.

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4.5 HAZARDOUS CHEMICALS

HAZARDS – A range of cleaning chemicals, paints, solvents etc are used

on the premises by housekeeping staff. Certain cleaning chemicals can be

hazardous if not used properly through contact with skin or eyes,

swallowing of chemicals and inhalation of vapours.


CONTROL MEASURES

We purchase the least hazardous chemicals available for the job where

possible.

All employees will be aware of the hazards associated with specific

materials and will be trained in how to use and handle these materials

properly. Material Safety Data Sheets are available for all cleaning

chemicals used and kept on file in case of contact.

The following precautions must be taken by all staff;

- Do not store cleaning chemicals where food is being stored or

consumed.

- Clean all spillages instantly.

- Information on the correct personal protective equipment

(gloves, eye protection) is set out on the Material Safety Data

Sheet and on the chemical container. It must be worn.

- Never put cleaning chemicals into unlabeled containers.

- Never mix chemical cleaners.

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4.6 MANUAL HANDLING

HAZARDS




The main injuries associated with manual handling and lifting are:

- Back strain, slipped disc.

- Hernias.

- Lacerations, crushing of hands or fingers.

- Repetitive Strain Injury.

- Bruised or broken toes or feet.

- Various sprains, strains, etc.



CONTROL MEASURES

Where possible measures shall be taken to reduce the amount of manual

handling to a minimum.

Staff shall be trained in safe manual handling techniques.

The selection of persons to carry out manual handling or lifting tasks will

be based on the training given, age and physical build.

Staff are not expected to lift beyond their capabilities and should seek

assistance where a task is beyond their capacity.

Items will be stored in such a way that excessive stretching or bending

will not be required when retrieving them. Where necessary a hop up or

step ladder will be provided.

A risk assessment will be carried out for pregnant staff or staff with

existing conditions which prevent or limit their ability to lift and move

items safely.

Diagram 1 is a Health and Safety Authority guide to the weights that can

be safely lifted.

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Diagram 1

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4.7 General safety in houses

The following checks are carried out on each house before handover;

Fire detector operational

Fire extinguisher ready for use

Fire blanket in place

Electrical equipment visually inspected

Metal bucket for fire ashes in place

Floor surfaces in good condition – no trip hazards

All lighting operational

First aid kit in place

Fire evacuation instructions in place.

Emergency numbers posted on notice board.

Safety information on boat hire posted on notice board.

Grab rail in bath firmly attached

Delimiters in place on first floor windows

Carbon monoxide monitor operational

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Appendix 1:Risk assessment form Company Name:_____________________________

Company address: ____________________________________________________________

Risk assessment carried out by:________________

Date:__/__/__

Date for review: __/__/__

List hazards and risks here List groups of

people who are

at risk

List required controls

here

Person

responsible

79

Appendix 2

Choosing a Personal Flotation Device Buoyancy is measured in Newton – 10 Newton equals 1 kilogramme of

flotation. There are 4 European standards for personal floatation devices

which must all carry the CE mark.

This 50 Newton Personal Flotation Device is commonly called a

Buoyancy aid. It is intended for use by those who are competent swimmers and

who are near to bank or shore, or who have help and means of rescue close at

hand. These PFDs have minimum bulk, but they are of limited use in disturbed

water, and cannot be expected to keep the user safe for a long period of time.

They do not have enough buoyancy to protect people who are unable to help

themselves. Recommended for Personal Water Craft where the user might

reasonably expect to end up in the water

The 100 newton lifejacket is intended for those who may have to

wait for rescue but are likely to do so in sheltered and calm water. While these

lifejackets are less bulky than those with more buoyancy, they are only intended

for use in relatively sheltered waters. They may not have sufficient buoyancy to

protect people who are unable to help themselves and may not roll an

unconscious person onto their back particularly if they are wearing heavy

clothing.

The 150 newton lifejacket is intended for general offshore and

rough weather use where a high standard of performance is required. It should

turn an unconscious person into a safe position and requires no subsequent action

by the wearer to keep their face out of the water. Its performance may be

affected if the user is wearing heavy and/or waterproof clothing. Recommended

for general use on coastal and inshore waters when sailing, fishing etc. where

the user would not expect to end up in the water.

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The 275 Newton Lifejacket is intended primarily for offshore and

extreme conditions and for those wearing heavy protective clothing that may

adversely affect the self-righting capacity of the lifejacket.

This lifejacket is designed to make sure that the wearer is floating in the

correct position with their mouth and nose clear of the surface of the water.

Recommended for offshore cruising, fishing and commercial users.

This type of Lifejacket is IMO / SOLAS approved. This type of PFD

must be carried on certain types of commercial vessels like passenger boats.

They are usually intended only for use when abandoning ship as they tend to be

bulky and difficult to use when working.

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Appendix 3 Further information Maritime Safety Directorate. (Ireland) Code of Practice for: THE SAFE

OPERATION OF RECREATIONAL CRAFT


Legislation relating to the maritime sector in the Republic of Ireland is

available on the Maritime Safety Directorate (MSD) webpage at

http://www.dttas.ie/marine/MaritimeSafetyDirectorate/Legislation/inde

x.asp?lang=ENG&loc=1989

Legislation relating to maritime safety legislation in Northern Ireland is

available from the Maritime and Coastguard Agency at

http://www.mcga.gov.uk/c4mca/mcga07-home.htm

Safety legislation and information and guidance for employers in the

Republic of Ireland is available on the Health and Safety Authority

website at http://www.hsa.ie

Safety legislation and information and guidance for employers in

Northern Ireland is available on the HSENI website at

http://www.hseni.gov.uk/index.htm

Guidance on the use and periodic inspection of Inflatable PFD/Life

jackets. Marine Notice 36 of 2005


Guidance on carrying out a fire risk assessment aimed at compliance for

Northern Ireland tourism providers.



http://www.dttas.ie/marine/MaritimeSafetyDirectorate/Legislation/index.asp?lang=ENG&loc=1989

http://www.dttas.ie/marine/MaritimeSafetyDirectorate/Legislation/index.asp?lang=ENG&loc=1989

http://www.hsa.ie/



safety toolkit for angling tourism service providers

Documents