REGIONAL AGENCY FOR THE RIGHT TO UNIVERSITY EDUCATION

SAFETY? YES, PLEASE!

SAFETY REGULATIONS

FOR VISITORS AND GUESTS

According to the Presidential Decree 151/2011 - the Ministerial Decree 10/03/98 - Legislative Decrees 81/08 and similar.

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Editorial Office: RSPP - Arch. Frank Vella In cooperation with the Prevention and Protection Service

Editing: March 2016.

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PREVENTION AND PROTECTION SERVICE Tel. 049 8235611 – Fax. 049 8235726

SAFETY REGULATIONS

FOR VISITORS AND GUESTS

"This brief document is intended to provide useful information

to guests and visitors on safety issues, and therefore it aims at building a safety culture

and increasing the awareness of fire hazard."

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Premises An emergency is any sudden, urgent, usually unexpected critical situation,

occurring as a consequence of a particular event, occasion or circumstance that may threat the security or safety of persons and/or assets and facilities, and that requires immediate and urgent action in order to be handled and eventually restore normality. Therefore this Regulation is intended to inform guests and visitors of the accommodation facilities on the correct behaviour in case of evacuation due to any incidents or emergencies, and optimize safety management in case of hazards that may occur in the residences, or related to the activities performed in such venues. All potential hazards will be outlined below. Inside the residences there can be employees, visitors, guests and contractor companies: for fire prevention and emergency management, visitors as well as guests and contractor companies will be treated as our employees.

SAFETY REGULATIONS FOR GUESTS AND VISITORS Article 1 1. In accordance with the provisions on safety issues (Legislative Decrees

81/2008 and similar) and on prevention of fire caused by students' activities in accommodation facilities (Presidential Decree 151/2011 and Ministerial Decree 10/03/98) ESU has arranged a “Prevention and Protection Service" available for any information regarding safety issues, prevention and protection from potential hazards.

2. Since it is not possible hereunder to describe every specific security standards applicable in all the different types of accommodation, visitors and guests should constantly refer to the “Emergency Coordinator" (hereinafter referred to "Coordinator") or his/her substitute,” who is responsible for giving appropriate information to guests and visitors.

3. The general safety and prevention rules in case of emergency, to which all guests and visitors must strictly comply with, will be outlined below.

4. Failure to comply with these safety regulations may result in disciplinary actions against defaulters, including the application of sanctions provided by the law.

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Article 2 1. It shall be the responsibility of guests or visitors to take care, as far as

possible, of their own safety and health, and that of others who might be affected by their actions or omissions, in accordance with the training and the instructions received.

2. In particular, guests and visitors must: a. be compliant with the operational and safety standards applicable in

each and every facility, for his/her own protection of that of others; b. be compliant with the smoking restrictions inside the accommodation

facility; c. ensure that the maximum capacity of the common areas is respected,

avoiding overcrowding; d. refrain from taking any unauthorized action that may compromise

safety; e. actively support the Coordinator or his/her substitute and the staff

responsible for handling the emergency, in order to maintain the efficiency of the safety plan;

f. immediately report to the reception desk and/or the Coordinator, any malfunctions of the safety equipment, or hazardous situations they may become aware of, and work directly, as far as possible, to eliminate or reduce such defects or hazards;

g. attend the training/information meetings on safety issues; h. participate with the utmost seriousness to the evacuation drills;

3. In addition, guests/visitors must not:

a. modify and / or disable and / or remove any fire protection systems; b. leave fire doors open, with the exception of the doors equipped with

self-closing system; c. block with all kinds of materials (boxes, clothes racks, bags, etc.),

escape routes (hallways and emergency exits) and fire fighting equipment (fire extinguishers, hydrants, etc.);

4. Guests and visitors must also be familiar with the following procedures

regarding prevention and protection: a. identifying escape routes, emergency exits, the location of the panic

alarm buttons, of the fire fighting equipment and of the First Aid kit; b. memorizing emergency telephone numbers; c. following the safety signs displayed; d. acknowledging all the established safety policies, rules and

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procedures, memorizing names and contacts of the people in charge in case of emergency;

e. turning off all electrical or electronic devices (computers, printers, TV, etc.) at the end of the day;

f. promptly reporting defects or malfunctions of the electrical equipment or the power supply system.

Article 3 1. Particular attention must be paid by guests and visitors when using

electrical or electronic devices. The use of deteriorated electrical equipment (stripped cable, broken cases, loose electrical connections, damaged sockets, etc.) highly increases the risk of electrical contacts.

2. In particular, guests and visitors must: • use components that are compliant with IEC standards; • not use electrical equipment in hazardous conditions (for example with wet hands, or feet immersed in water, or in wet environments); • not use electrical devices which require higher power than what is provided (portable heaters, stoves, etc.); • not leave electrical equipment (cables, extension cords, etc.) on transit routes; • not overload or improperly use electrical sockets and plugs.

Article 4 When using computers, guests and visitors shall follow the ergonomic tips and all the given instructions regarding the correct use of such devices, also to protect eyes and vision.

Article 5 For rules concerning the organization and behaviour related to the correct performance of any type of activity within each accommodation facility, please refer to the specific regulations adopted, or to be adopted, by each facility.

Article 6 Standard behaviour rules in the event of an emergency: the emergency is a situation which differs from all the events that may normally occur to workers, guests and visitors. Emergencies may be caused by:

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• Fire/explosion/gas escape • Earthquake • Flood • Acts of terrorism or acts performed by a mentally ill or violent person • Robbery/theft • Blackouts • Extreme weather

If one of these events occurs, there will be an emergency. In this case the Emergency Action Plan shall be followed: it contains first aid procedures, fire prevention, and all the measures to be taken for the evacuation of the accommodation facilities. The Emergency Action Plan is a document containing the emergency guidelines. It outlines the first measures and the actions to be performed by each guest or visitor, or any other person inside the building where an emergency occurs. Furthermore, anyone who finds an anomaly, or danger, shall (according to the extent of the event) promptly notify the emergency to the Coordinator (in charge), or at the reception desk of the accommodation facility (if using the phone or intercom of the residence dial no. 9 or no. 1009 for Cittadella, Carli and Colombo), or call the reception desk in charge if there is no reception desk in your accommodation (see Annex 5). If no reference number is available, dial the free emergency numbers provided in the back of this booklet.

PLEASE NOTE THAT FAILURE TO COMPLY WITH THESE SAFETY REGULATIONS

MAY RESULT, IN ADDITION TO THE SANCTIONS PROVIDED BY THE LAW, IN DISCIPLINARY ACTIONS

AGAINST THE DEFAULTERS

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ANNEX 1

EVACUATION PLAN In order to be more familiar with the escape routes and emergency exits it is useful to read beforehand the evacuation plans, i.e. the floor plans displayed in the hallways and in the common areas. These plans of "your living spaces" contain very important information in case of emergency: information you must be aware of BEFORE the emergency occurs!!!

The floor plans show the following information:

• The general arrangement of the space, with particular reference to the specific use of the various premises, escape routes and emergency exits;

• The type and location of the fire fighting equipment; • The location of the panic alarm buttons and alarm units; • The location of the circuit breaker and of the gas shut-

off valves or other flammable and combustible liquids shut-off valves;

• The location of the "Assembly area" . Whoever may detect any anomaly or danger (fire, accident, injury,

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malfunction, etc.) must follow these procedures:

Evaluate the extent of the event and give the alarm, following these steps:

I) Dial the reception desk number of your accommodation facility (no. 9 or no. 1009 for Cittadella, Carli and Colombo) or the emergency reference numbers shown in annex 5;

II) If none of the above contact numbers are available, dial directly one of the following numbers:

115 FIRE DEPARTMENT

118 EMERGENCY CARE

112 CARABINIERI

113 POLICE

Once the number has been dialled, be ready to give the following information: • WHO is calling: name and surname • FROM WHERE: specify exact

location of intervention i.e. address, building, floor, etc.

• WHAT HAPPENED: give rough description of the event (fire, injury, explosion, gas escape, etc.)

• HOW MANY people are involved in the event and if there are injured people or people trapped in the building

• TELEPHONE NUMBER of the caller. PLEASE NOTE! Providing first aid means also reporting correctly the event!

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SEE END FOR TRANSLATION IMAGE GENERAL ALERT In case of a general alert: • Keep calm and do not panic; • Stop any activities, leaving large bags and other items behind; • Evacuate the premises in a quiet, orderly manner; do not cause

unnecessary alarm or panic; turn off electrical devices and close windows and doors;

• Follow the instructions given by the Coordinator or by the emergency staff, or follow the procedures for these specific events;

• Do not push, nor scream; do not run and do not use lifts; • Follow the emergency signs and move towards the assembly area

highlighted in the emergency plan, stay together and make sure

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nobody is missing; • Proceed towards the emergency exits and never walk the opposite

way, nor obstruct the evacuation procedures or the operations of the rescuers;

• Move away from the building and return only after express consent of the emergency coordinator.

In the event of floods, guests and visitors must: • Not evacuate the building; • Avoid gathering in one single room; • Avoid touching any form of electric power; • Not use food and supplies that have been in contact with the flood water. In the event of fire, guests and visitors: • Must use fire extinguishers ONLY IF trained to do so; • SHALL NOT USE fire hydrants (whose use is reserved to fire

fighters) to avoid the risk of electric shock and damages caused by improper use of the fire hose;

• SHALL NOT open doors that have been heated by the fire; PLEASE NOTE THAT: • The smoke goes up, therefore escaping to the upper floors should be avoided; • If escape routes are partially filled with smoke, cover your nose with

handkerchiefs, preferably wet, and proceed to the nearest emergency exit, bending over as much as possible (smoke tends to go up). If the hallways are blocked by smoke, stay in your room shutting the door properly and sealing the cracks with wet rags or cloths to prevent the entry of smoke;

• If somebody's clothes catch fire you should: - Prevent the person from running; - Lay the person on the floor;

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- Extinguish the flames wrapping the person in blankets or non-flammable clothes; - It is better to avoid the use of extinguishing agents, fire extinguishers, or water, because the cooling effect, as well as other chemical or physical reactions due to such substances, may result into worse consequences than burns

In case of external events or other events, such as tornadoes, acts of terrorism/kidnapping, armed threat, acts performed by a mentally ill or violent person, robbery/theft and alike, the emergency alert will be given via loudspeakers, intercom speakers, word-of-mouth or similar means directly by the staff in charge or by the police, or by the guests or visitors themselves. During these specific events the evacuation of the premises is NOT required nor planned. No sound signalling, nor light-signalling device, is provided in case of such events. Guests or visitors must: • Not leave the room or area in which they are and shut the door; • Not look out the windows and/or doors of the room out of mere curiosity; • Follow the instructions given by the employees or people in charge via

loudspeakers, telephone, intercom, word-of-mouth, etc.; • Encourage and support highly stressed or traumatized individuals; • When an emergency ends an announcement will be made by the

emergency coordinator or by his/her substitute. Wait until you hear it. In the event of earthquake, guests and visitors must follow the recommended standard safety actions If an earthquake occurs while you are inside the premises, please remember these safety tips: DROP-COVER-HOLD ON DROP to the ground and PROTECT YOURSELF during the shaking As soon as the first shaking occur, COVER your HEAD and neck (and

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your entire body if possible) under the shelter of a sturdy table or desk. If there is no shelter nearby, get down and cover your head and neck with your arms and hands or anything sturdy you have at hand. If during the shakes you are in the common areas or in the hallways, DO NOT TRY TO RUN to another room just to get under a table: simply stay away from bookcases, shelves, hanging lamps or furniture that can fall on you.

HOLD ON to your shelter (or to your head and neck) until the shaking stops. Be prepared to move with your shelter if the shaking shifts it around. Keep covering your head and neck. DON'T MOVE! GET OUT calmly in an orderly manner once the shaking has stopped. Once the shaking has stopped, do not rush to the exit, get out calmly to the assembly area using the escape routes and the emergency exits available.

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ATTENTION! Do not wait for the evacuation alert signal: for various reasons it may not have been given! Do not use the lift. • Keep calm and do not panic; • Do not rush up or down the stairs: stairways are the weakest part of the building; • Do not rush outside; • Try to find a safe shelter where you are; • If there is no shelter nearby, only then you should get down near an interior wall, in corners or next to low-lying furniture that won't fall on you; • Stay away from everything that can fall on you causing serious damages, including glasses and electrical equipment; • Drop down onto your hands and knees and find a shelter beneath a sturdy table or desk. • Once the shaking has stopped, evacuate the building using the stairs,

not the lift.

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ANNEX 2 FIRE EXTINGUISHERS AND FIRE HOSES - Instructions There are many types of fire extinguishers with a variety of extinguishing agents: before using them ensure that the fire extinguisher is compatible with the fire you are attempting to extinguish. FIRE EXTINGUISHER It's important to ensure that you're familiar with how your fire extinguisher works before being placed under the pressure of an emergency.

Remember the simple acronym P.A.S.S. to help you use the fire extinguisher effectively: - PULL the safety pin from the handle. - AIM the extinguisher nozzle or hose at the base of the fire. - SQUEEZE the handle or lever slowly to discharge the agent. Letting go of

the handle will stop the discharge, so keep it held down. - SWEEP side to side approximately 15 centimetre over the fire until

expended. NOTE: The fire extinguisher must be used ONLY if you are perfectly

familiar with it.

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IMPORTANT! A fire extinguisher does not last forever! NOBODY shall use fire extinguisher for different purposes other than

extinguishing a fire.

You can recognize a CO2 extinguisher by its distinctive horn-shaped black nozzle placed near the hose.

WHAT’S AN EXTINGUISHER AND HOW TO USE IT Estintore a Polvere: DRY CHEMICAL EXTINGUISHER Leva: OPERATING LEVER Tubo flessibile: HOSE ASSEMBLY Erogatore: SPRAY NOZZLE Impugnatura: HANDLE Etichetta: LABEL

PLEASE NOTE THAT: The pressure in the cylinder is so great that when you use one of these extinguishers, bits of dry ice may shoot out the horn.

KEEP IN MIND that CO2 from a fire extinguisher comes out very cold, therefore you must handle it with extreme care: it might freeze your skin and cause cold burns.

CO2 fire extinguishers are recommended for fires involving electrical equipment, switchboards, or machinery.

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THE USE OF FIRE HOOSES AND HYDRANTS

KEEP IN MIND: A fire is dangerous not only because it can cause burns! Indeed, major hazards can be caused by high temperature, suffocating gas and toxic smoke.

The use of fire hose and hydrants is reserved to trained staff and to the Fire Department.

Fire hose and hydrants can be used only AFTER all electrical equipment have been SWITCHED OFF and the current flow has been interrupted.

BE VERY CAREFUL! ELECTROCUTION DANGER!

ITS USE IS STRICTLY FORBIDDEN

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ANNEX 3 SAFETY SIGNS AND SIGNALS Safety signs and hazard warning symbols are very effective to prevent accidents, but does not replace the security measures planned for such occurrences. They are intended to warn of dangers and make people aware of potentially unsafe materials and situations. They must be of proper size and displayed in a perfectly visible position. Safety signs and signals provide information or instructions by a combination of shape, colour and a symbol or pictogram which is sometimes rendered visible by lighting or accompanied by supplementary text. They can be of the following types: emergency escape or first-aid signs (rectangular or square), prohibition signs (round), mandatory signs (round), warning signs (triangular), fire fighting equipment signs (square).

YELLOW REDBLUEGREEN RED

+ + + + +

TRIANGULARROUND ROUNDRECTANGULARSQUARE

SHAPE SHAPE SHAPESHAPE SHAPE

= = = = =WARNINGPROHIBITORYMANDATORYEMERGENCYEXITS/FIREFIGHTING

SIGNS SIGNS SIGNSESCAPEROUTESIGNSSIGNS

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EMERGENCY ESCAPE OR FIRST-AID SIGNS

PUNTO DI RACCOLTA: ASSEMBLY AREA DIREZIONE DA SEGUIRE: ESCAPE DIRECTION Cartello da aggiungere a quelli di percorso: TO BE ADDED TO THE ESCAPE ROUTE SIGNS DOCCETTA LAVAOCCHI: EYEWASH PRONTO SOCCORSO: FIRST-AID POSTER DOCCIA DI EMERGENZA: SAFETY SHOWER PERCORSO USCITA DI EMERGENZA: ESCAPE ROUTE/EMERGENCY EXITS

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PROHIBITION SIGNS

Vietato fumare: NO SMOKING Vietato fumare o usare fiamme libere: SMOKING AND NAKED FLAMES FORBIDDEN Vietato ai pedoni: NO ACCESS FOR PEDESTRIAN Divieto di spegnere con acqua: DO NOT EXTINGUISH WITH WATER Acqua non potabile: NOT DRINKABLE WATER Divieto di accesso alle persone non autorizzate: NO ACCESS FOR UNAUTHORISED PERSONS Vietato ai carrelli di movimentazione: NO ACCESS FOR INDUSTRIAL VEHICLES Non toccare: DO NOT TOUCH

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MANDATORY SIGNS

Protezione obbligatoria delle vie respiratore: RESPIRATORY EQUIPMENT MUST BE WORN Protezione obbligatoria dell’udito: EAR PROTECTION MUST BE WORN Lavare sempre le mani al termine delle lavorazioni: HANDS MUST BE WASHED Protezione obbligatoria degli occhi: EYE PROTECTION MUST BE WORN Guanti di protezione obbligatori: SAFETY GLOVES MUST BE WORN Protezione obbligatoria del viso: FACE PROTECTION MUST BE WORN Casco di protezione obbligatorio: SAFETY HELMET MUST BE WORN Protezione obbligatoria del corpo: SAFETY OVERALLS MUST BE WORN Calzature di sicurezza obbligatorie: SAFETY BOOTS MUST BE WORN

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WARNING SIGNS

Materiale infiammabile o alta temperatura: FLAMMABLE MATERIAL OR HIGH TEMPERATURE Materiale esplosivo: EXPLOSIVE MATERIAL Sostanze velenose: TOXIC MATERIAL Sostanze corrosive: CORRSIVE MATERIAL Sostanze irritanti: HARMFUL MATERIAL Carichi sospesi: OVERHEAD LOAD Carrelli di movimentazione: INDUSTRIAL VEHICLES Tensione elettrica pericolosa: DANGER: ELECTRICITY Pericolo generico: GENERAL DANGER

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FIREFIGHTING EQUIPPEMENT SIGNS

Estintore: FIRE EXTINGUISHER

Idrante: FIRE HOSE

Telefono interventi antincendio: EMERGENCY FIRE TELEPHONE

Attacco V.V.F.F.: FIRE DEPARTMENT CONNECTION

Pulsante allarme: FIRE ALARM

Scala antincendio: LADDER

Pulsante allarme incendio: FIRE ALARM BUTTON

Allarme Antincendio: FIRE ALARM

Pulsante antincendio: FIRE ALARM BUTTON

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ANNEX 4 - Reception desks and useful phone numbers

* Residences are marked in red

Residence “P. CORNARO” Reception desk

24 hours a day - 7 days a week Tel. 049 7431009

Residence “I. NIEVO” Reception desk

24 hours a day - 7 days a week Tel. 049 7431009

*Residence “CARLI” Reception desk

24 hours a day - 7 days a week Tel. 049 7431009

*Residence “B. COLOMBO”

Reception desk 24 hours a day 7 days a week

Tel. 049 7431609

*Residence “CECCARELLI”

Reception desk 24 hours a day 7 days a week

Tel. 049 8712180

Apartments Galileo Galilei Via Magarotto 9 and 16.

Tel. 049 8235726 (+ apartment no. )

*Residence “GOITO” Reception desk

24 hours a day - 7 days a week Tel. 049 8235726

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Residence “C. EDERLE” Reception desk

24 hours a day - 7 days a week Tel. 049 8071799

ESU contact information

Residence Office Tel. 049 7800220 ESU Accommodation Tel. 049 8941160

Guesthouse Luzzatti apartment block 9, 16A, 16C.

Tel. 049 8364180 (+ guest room no. )

AGRIPOLIS apartments Legnaro (PD)

Tel. 049 790173 (+81+room number)

*Residence “N. COPERNICO”

Reception desk 24 hours a day 7 days a week

Tel. 049 8077970

*Residence “CITTADELLA

DELLO STUDENTE” (Piovego)

Reception desk 24 hours a day 7 days a week

Tel. 049 7431009

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* Residences are marked in red

ANNEX 5 EMERGENCY PROCEDURES

CARABINIERI........................112 POLICE..................................113 FIRE DEPARTMENT.............115 EMERGENCY CARE………118

A potential fire hazard is detected

Safe

condition

Can you put out a fire

without endangering yourself or

others?

YES

NO

Take immediate action using the fire extinguisher,

without endangering yourself (ONLY if you are familiar with it) or using a

fire fighting blanket

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Assess that the hazard

has ended. The situation is back to

normal

Call the reception desk or the reference contact number

(see annex 5)

Press the closest panic alarm button

Follow the instructions given by the stuff in

charge and provided by the Emergency Action Plan

Proceed following the escape routes trying not to obstruct the evacuation procedure or

the operations of the rescuers

Inform the reception and/or call the reference

contact number and/or the emergency number

(see annex 5) and give the alarm.

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Reach the assembly areas outside, make sure nobody is missing and stay there

until the emergency has ended

Do not go back inside unless clearly authorized by the Emergency Coordinator

or his/her substitute.

People with disabilities

and their caretakers shall reach the

quietest area and wait for help

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ANNEX 6 HOW TO PREVENT FIRE HAZARDS’ BEFORE TRAGEDY STRIKES MOST COMMON CAUSES OF FIRE • storage of flammable or easily combustible substances in unsafe places

or improper handling of such substances; • accumulation of waste, paper or other combustible material that can

quickly, accidentally or intentionally, start a fire; • use of defective or unsafe electrical equipment; • improper use of portable heaters; • obstruction of ventilation grids or openings of heating systems, machines

and electrical equipment; • non-compliance with smoking restrictions; • misconduct of contractor companies or maintenance suppliers; • insufficient professional training of the staff on the use of fire equipment or

dangerous fire fighting substances. FIRE PREVENTION TIPS You should: • never cook or get close to burners or stoves wearing loose clothes or

synthetic fabric (nylon, etc.); • never cover lights with paper, cloth or scarves; • turn off the TV using the off-button, not the remote; • do not overload electrical outlet or appliances with too many plugs or

multiple extension plugs; • do not throw water on live wires or electrical equipment; • never use water to put out grease fire: if the fire is small cover the pan

with a lid or use a blanket (fire blanket if possible); • never leave your cooking unattended: turn off stoves and burners; • never leave the hot iron unattended: always unplug it. Guests and visitors must report to the emergency staff or at the reception desk any potential hazards or dangerous behaviours they might be aware of.

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INDEX Safety regulations for guests and visitors…...........................................p. 3 ANNEX 1 Emergency Evacuation Plan and Emergency call.………......................p. 7 General alert...........................................................................................p. 10 Flood emergency preparedness……......................................................p. 12 Fire emergency preparedness................................................................p. 12 Emergencies caused by external events or similar..................................p. 13 Earthquake emergency preparedness….................................................p. 13 ANNEX 2 Fire extinguisher and fire hoses - Instructions.........................................p. 15 ANNEX 3 Safety signs..............................................................................................p. 18 ANNEX 4 Reception desks and useful phone numbers...........................................p. 20 ANNEX 5 Emergency procedures............................................................................p. 27 ANNEX 6 How to prevent fire hazards before tragedy strikes.................................p. 29

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You must not damage nor alter the fire fighting equipment,

they may be used to save your life!

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FIRE DEPARTMENT 115

CARABINIERI 112

POLICE 113

EMERGENCY CARE 118

__________________________________

REGIONAL AGENCY FOR THE RIGHT TO UNIVERSITY EDUCATION

VIA S. FRANCESCO,122 - 35121 PADOVA - TEL. 049 8235611 - FAX 049 8235663 - VAT CODE: 00815750286

http:// www.esupd.gov.it