Data Dictionary October 2008

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Data Dictionary iii

CONTENTS ACCOUNTS................................................................................................................................................. 1

Table: tAccount.................................................................................................................................................................................1 Table: tActDpt....................................................................................................................................................................................2 Table: tActDRel..................................................................................................................................................................................2 Table: tActFBal ...................................................................................................................................................................................2 Table: tActTP ......................................................................................................................................................................................3 Table: tActUDF ...................................................................................................................................................................................3 Table: tBgtAct ....................................................................................................................................................................................3 Table: tBgtActL...................................................................................................................................................................................4 Table: tBRInfo .....................................................................................................................................................................................4 Table: tBRPrj – Not currently used...................................................................................................................................................5 Table: tBRSum ....................................................................................................................................................................................5 Table: tBRSumJE.................................................................................................................................................................................6 Table: tBRTr .........................................................................................................................................................................................6 Table: tDeposit...................................................................................................................................................................................7 Table: tDSCheq .................................................................................................................................................................................8 Table: tDSCash ..................................................................................................................................................................................8 Table: tDSDenom ..............................................................................................................................................................................8 Table: tDSMult....................................................................................................................................................................................8 Table: tSDSCash.................................................................................................................................................................................9 Table: tSDSChqs.................................................................................................................................................................................9 Table: tSDSHdr....................................................................................................................................................................................9

COMPANY INFORMATION ...................................................................................................................... 11 Table: tActRang...............................................................................................................................................................................11 Table: tCompany ............................................................................................................................................................................11 Table: tCompCJ ..............................................................................................................................................................................12 Table: tCompFrm ............................................................................................................................................................................13 Table: tCompInt ..............................................................................................................................................................................14 Table: tCompMsg ...........................................................................................................................................................................14 Table: tCompNam..........................................................................................................................................................................15 Table: tCompNte ............................................................................................................................................................................16 Table: tCompOth ............................................................................................................................................................................16 Table: tCompPy2.............................................................................................................................................................................18 Table: tCompPy4.............................................................................................................................................................................19 Table: tCompPy5 – Canada Only................................................................................................................................................20 Table: tCompPy6 – Canada Only................................................................................................................................................21 Table: tCompPy7 – US Only...........................................................................................................................................................22 Table: tCompPy8 – US Only...........................................................................................................................................................23 Table: tCompSeq ............................................................................................................................................................................23 Table: tCompShr..............................................................................................................................................................................24 Table: tCompTab ............................................................................................................................................................................24 Table: tCompTrm.............................................................................................................................................................................25 Table: tCompVC .............................................................................................................................................................................25 Table: tFrgnBnk ................................................................................................................................................................................27 Table: tLinkAct .................................................................................................................................................................................27 Table: tSchBack...............................................................................................................................................................................28 Table: tTaxAuth ................................................................................................................................................................................28 Table: tTaxCode..............................................................................................................................................................................29 Table: tTaxdTax................................................................................................................................................................................29 Table: tTaxDtl....................................................................................................................................................................................29 Table: tTxCdDtl.................................................................................................................................................................................30 Table: tTxDtlVC – Not currently used............................................................................................................................................30

CONSOLIDATED COMPANY INFORMATION.......................................................................................... 32 Table: tCnAcct ................................................................................................................................................................................32 Table: tCnAcDpt..............................................................................................................................................................................32 Table: tCnAcRng.............................................................................................................................................................................33 Table: tCnActRl................................................................................................................................................................................33 Table: tCnAHDpt .............................................................................................................................................................................33 Table: tCnAHDRl ..............................................................................................................................................................................34 Table: tCnAHInf................................................................................................................................................................................34

iv Simply Accounting

Table: tCnAHRel ..............................................................................................................................................................................34 Table: tCnAHRng.............................................................................................................................................................................35 Table: tCnBgAcL..............................................................................................................................................................................35 Table: tCnBgPrj ................................................................................................................................................................................35 Table: tCnBgtAct .............................................................................................................................................................................36 Table: tCnCurr..................................................................................................................................................................................36 Table: tCnDpt...................................................................................................................................................................................37 Table: tCnProj...................................................................................................................................................................................37 Table: tCnPBFd ................................................................................................................................................................................37 Table: tCnPBFdL...............................................................................................................................................................................38

CUSTOMERS.............................................................................................................................................. 39 Table: tCCardTr ...............................................................................................................................................................................39 Table: tCusItem................................................................................................................................................................................39 Table: tCusMemo............................................................................................................................................................................39 Table: tCustomr ...............................................................................................................................................................................40 Table: tCustShp................................................................................................................................................................................41 Table: tCusTr .....................................................................................................................................................................................41 Table: tCusTrDt.................................................................................................................................................................................42 Table: tCusTxDt ................................................................................................................................................................................42 Table: tCusUDF.................................................................................................................................................................................43 Table: tSalOrdr .................................................................................................................................................................................43 Table: tSOLine ..................................................................................................................................................................................44 Table: tSOLineT ................................................................................................................................................................................45 Table: tSOToT....................................................................................................................................................................................45

DATABASE................................................................................................................................................. 46 Table: tFileVer ..................................................................................................................................................................................46 Table: tNxtPIds .................................................................................................................................................................................46 Table: tTBStat....................................................................................................................................................................................46 Table: tUser.......................................................................................................................................................................................47 Table: tUserLog ................................................................................................................................................................................48 Table: tUsrRole .................................................................................................................................................................................48 Table: tUsrRpt ...................................................................................................................................................................................49 Table: tUsrRRpt .................................................................................................................................................................................49

EMPLOYEES............................................................................................................................................... 50 Table: tEmp – Canada only ..........................................................................................................................................................50 Table: tEmpDD.................................................................................................................................................................................51 Table: tEmpDDLg.............................................................................................................................................................................51 Table: tEmpMmoU – US only..........................................................................................................................................................52 Table: tEmpMemo – Canada only ..............................................................................................................................................52 Table: tEmpPy1– Canada only .....................................................................................................................................................52 Table: tEmpPy2– Canada only .....................................................................................................................................................52 Table: tEmpR1 – Canada only......................................................................................................................................................53 Table: tEmpT4 – Canada only.......................................................................................................................................................53 Table: tEmpUDF – Canada only ...................................................................................................................................................53 Table: tEmpUDFU – US Only ...........................................................................................................................................................53 Table: tEmpUS – US only .................................................................................................................................................................54 Table: tGrpExp – Canada Only ....................................................................................................................................................55 Table: tGrpIncE................................................................................................................................................................................55 Table: tGrpTaxE................................................................................................................................................................................56 Table: tGrpUDE ................................................................................................................................................................................57 Table: tPrlDptA.................................................................................................................................................................................57 Table: tPyDet – Canada only........................................................................................................................................................57 Table: tPyDet1– Canada only.......................................................................................................................................................58 Table: tPyDet2– Canada only.......................................................................................................................................................58 Table: tPyDetU – US only ................................................................................................................................................................59 Table: tEmpPyU1 – US only.............................................................................................................................................................59 Table: tEmpPyU2 – US only.............................................................................................................................................................60 Table: tPyDetU1 – US only ..............................................................................................................................................................60 Table: tPyDetU2 – US only ..............................................................................................................................................................60 Table: tPyQLYU – US only................................................................................................................................................................60 Table: tPyQTDHU – US only.............................................................................................................................................................61 Table: tPyQTDU – US only ...............................................................................................................................................................62

Data Dictionary v

Table: tPySLY – Canada only ........................................................................................................................................................62 Table: tPySLY1 – Canada only ......................................................................................................................................................63 Table: tPySLY2 – Canada only ......................................................................................................................................................63 Table: tPySLYU – US only .................................................................................................................................................................63 Table: tPySLYU1 – US only...............................................................................................................................................................64 Table: tPySLYU2 – US only...............................................................................................................................................................64 Table: tPyYTD – Canada only .......................................................................................................................................................64 Table: tPyYTDH – Canada only.....................................................................................................................................................65 Table: tPyYTDHU – US only..............................................................................................................................................................65 Table: tPyYTDU – US only ................................................................................................................................................................66 Table: tPyYTDU1 – US only ..............................................................................................................................................................67 Table: tPyYTDU2 – US only ..............................................................................................................................................................67 Table: tPyYTDH1 – US only ..............................................................................................................................................................67 Table: tPyYTDH2 – US only ..............................................................................................................................................................67 Table: tPyQLYU1 – US only..............................................................................................................................................................67 Table: tPyQLYU2 – US only..............................................................................................................................................................68 Table: tPyQTDU1 – US only .............................................................................................................................................................68 Table: tPyQTDU2 – US only .............................................................................................................................................................68 Table: tPyQTDH1 – US only .............................................................................................................................................................68 Table: tPyQTDH2 – US only .............................................................................................................................................................68 Table: tRQDed – Not currently used ............................................................................................................................................69 Table: tRQLodge – Not currently used ........................................................................................................................................69 Table: tRQPrems – Not currently used .........................................................................................................................................69 Table: tRQQst – Not currently used ..............................................................................................................................................69 Table: tRQRet – Not currently used..............................................................................................................................................69 Table: tRQTires – Not currently used ............................................................................................................................................70

HISTORICAL INFORMATION..................................................................................................................... 71 Table: tActHDpt ...............................................................................................................................................................................71 Table: tActHDRl................................................................................................................................................................................71 Table: tActHDat ...............................................................................................................................................................................71 Table: tActHInf .................................................................................................................................................................................71 Table: tActHRel ................................................................................................................................................................................72 Table: tActHRng...............................................................................................................................................................................72 Table: tBgtAHxx................................................................................................................................................................................72 Table: tGMscHxx..............................................................................................................................................................................73 Table: tJEAHxx ..................................................................................................................................................................................73 Table: tJEHxx ....................................................................................................................................................................................73 Table: tJEPHxx ..................................................................................................................................................................................74 Table: tJEPHHxx................................................................................................................................................................................74 Table: tJETHxx...................................................................................................................................................................................75 Table: tPjBFHxx .................................................................................................................................................................................75 Table: tPyS1Hxx ................................................................................................................................................................................76 Table: tPyS2Hxx ................................................................................................................................................................................76 Table: tPySHxx – Canada only ......................................................................................................................................................76

INVENTORY AND SERVICE ....................................................................................................................... 78 Table: tInvBOM ................................................................................................................................................................................78 Table: tInvByLn.................................................................................................................................................................................78 Table: tInvCate................................................................................................................................................................................78 Table: tInvent ...................................................................................................................................................................................78 Table: tInvExt ....................................................................................................................................................................................80 Table: tInvFPrc..................................................................................................................................................................................80 Table: tInvInfo ..................................................................................................................................................................................80 Table: tInvLoc...................................................................................................................................................................................81 Table: tInvLot....................................................................................................................................................................................81 Table: tInvPrc ...................................................................................................................................................................................81 Table: tInvTxDt..................................................................................................................................................................................82 Table: tInvUDF ..................................................................................................................................................................................82 Table: tPrcList ...................................................................................................................................................................................82

INVENTORY SERIALIZATION ..................................................................................................................... 84 Table: tSBom ....................................................................................................................................................................................84 Table: tSBomLn ................................................................................................................................................................................84 Table: tInvSNAv................................................................................................................................................................................84

vi Simply Accounting

Table: tInvSNum...............................................................................................................................................................................84

INVOICE LOOKUP & INVENTORY TRACKING ......................................................................................... 86 Table: tBBData .................................................................................................................................................................................86 Table: tITLU........................................................................................................................................................................................86 Table: tITLULi .....................................................................................................................................................................................86 Table: tITLULiP...................................................................................................................................................................................87 Table: tITLULiT ...................................................................................................................................................................................87 Table: tITLUToT ..................................................................................................................................................................................87 Table: tITRec.....................................................................................................................................................................................88 Table: tITRLine ..................................................................................................................................................................................89 Table: tITRLot ....................................................................................................................................................................................89 Table: tITRSNum ...............................................................................................................................................................................90

JOURNAL ENTRIES .................................................................................................................................... 91 Table: tGJMsc..................................................................................................................................................................................91 Table: tGJMscLY ..............................................................................................................................................................................91 Table: tJELYPH..................................................................................................................................................................................91 Table: tJEntAct.................................................................................................................................................................................91 Table: tJEntCA .................................................................................................................................................................................92 Table: tJEntCP..................................................................................................................................................................................92 Table: tJEntCsh ................................................................................................................................................................................92 Table: tJEntLY ...................................................................................................................................................................................93 Table: tJEntLYA ................................................................................................................................................................................94 Table: tJEntLYP.................................................................................................................................................................................94 Table: tJEntLYT .................................................................................................................................................................................94 Table: tJEntPH ..................................................................................................................................................................................95 Table: tJEntPrj ...................................................................................................................................................................................95 Table: tJEntTax .................................................................................................................................................................................95 Table: tJourEnt .................................................................................................................................................................................96

MISCELLANEOUS...................................................................................................................................... 97 Table: tAcctCpy ..............................................................................................................................................................................97 Table: tBBUser...................................................................................................................................................................................97 Table: tBusPerf..................................................................................................................................................................................97 Table: tCurrExR.................................................................................................................................................................................97 Table: tCurrncy ................................................................................................................................................................................97 Table: tCCard ..................................................................................................................................................................................98 Table: tIcnHdrC................................................................................................................................................................................98 Table: tIcnHdrE.................................................................................................................................................................................99 Table: tIcnHdrG ...............................................................................................................................................................................99 Table: tIcnHdrI..................................................................................................................................................................................99 Table: tIcnHdrP ..............................................................................................................................................................................100 Table: tIcnHdrV..............................................................................................................................................................................100 Table: tIcnNdxC.............................................................................................................................................................................100 Table: tIcnNdxE..............................................................................................................................................................................100 Table: tIcnNdxG ............................................................................................................................................................................101 Table: tIcnNdxI...............................................................................................................................................................................101 Table: tIcnNdxP .............................................................................................................................................................................101 Table: tIcnNdxV.............................................................................................................................................................................101 Table: tJobCat...............................................................................................................................................................................101 Table: tPmtHdr ...............................................................................................................................................................................102 Table: tPrlHdr ..................................................................................................................................................................................103 Table: tRcptHdr..............................................................................................................................................................................104 Table: tRptCols...............................................................................................................................................................................104 Table: tRptGrp ...............................................................................................................................................................................105 Table: tRptFltr .................................................................................................................................................................................105 Table: tRptForm – Not currently used.........................................................................................................................................105 Table: tRptFrmt...............................................................................................................................................................................106 Table: tRptOpDt.............................................................................................................................................................................107 Table: tRptOpts..............................................................................................................................................................................107 Table: tRptOpEx.............................................................................................................................................................................108 Table: tRptOptn .............................................................................................................................................................................108 Table: tRptSort................................................................................................................................................................................108 Table: tSDLine ................................................................................................................................................................................109

Data Dictionary vii

Table: tShipper...............................................................................................................................................................................109 Table: tStmtDwn ............................................................................................................................................................................109 Table: tTask.....................................................................................................................................................................................110 Table: tTaskItm ...............................................................................................................................................................................110 Table: tTempEmp ..........................................................................................................................................................................110 Table: tUserCnt ..............................................................................................................................................................................110 Table: tUserFrm...............................................................................................................................................................................111 Table: tUserInv................................................................................................................................................................................111 Table: tUserPrf ................................................................................................................................................................................112 Table: tUserWnd.............................................................................................................................................................................114 Table: tUsrPane..............................................................................................................................................................................114 Table: tUsrPrf2.................................................................................................................................................................................115

PROJECTS ............................................................................................................................................... 117 Table: tPjBFwd................................................................................................................................................................................117 Table: tPjBFwdL..............................................................................................................................................................................117 Table: tBgtPrj ..................................................................................................................................................................................117 Table: tPrjBgtA................................................................................................................................................................................117 Table: tPrjHBal ................................................................................................................................................................................118 Table: tPrjUDF .................................................................................................................................................................................118 Table: tProject................................................................................................................................................................................118

RECURRING ENTRIES............................................................................................................................... 120 Table: tRCAdj .................................................................................................................................................................................120 Table: tRCAdjL ...............................................................................................................................................................................120 Table: tRCAdjLP .............................................................................................................................................................................121 Table: tRCBom...............................................................................................................................................................................121 Table: tRCBomL .............................................................................................................................................................................121 Table: tRCGen ...............................................................................................................................................................................121 Table: tRCGenL .............................................................................................................................................................................122 Table: tRCGenLP ...........................................................................................................................................................................122 Table: tRCGenLT............................................................................................................................................................................123 Table: tRCPay ................................................................................................................................................................................123 Table: tRCPayL...............................................................................................................................................................................124 Table: tRCPayLP ............................................................................................................................................................................124 Table: tRCPayLT .............................................................................................................................................................................124 Table: tRCPayTT .............................................................................................................................................................................124 Table: tRCPrl – Canada only.......................................................................................................................................................125 Table: tRCPrl1 – Canada only.....................................................................................................................................................126 Table: tRCPrl2 – Canada only.....................................................................................................................................................126 Table: tRCPrlU – US only................................................................................................................................................................126 Table: tRCPrlU1 – US only..............................................................................................................................................................127 Table: tRCPrlU2 – US only..............................................................................................................................................................127 Table: tRCPrlDA..............................................................................................................................................................................128 Table: tRCPrlP – Canada only.....................................................................................................................................................128 Table: tRCPrlUP – US only .............................................................................................................................................................128 Table: tRCPur .................................................................................................................................................................................129 Table: tRCPurL................................................................................................................................................................................130 Table: tRCPurLP..............................................................................................................................................................................131 Table: tRCPurLT ..............................................................................................................................................................................131 Table: tRCPurTT ..............................................................................................................................................................................131 Table: tRCSal ..................................................................................................................................................................................131 Table: tRCSalL ................................................................................................................................................................................132 Table: tRCSalLP..............................................................................................................................................................................133 Table: tRCSalLT...............................................................................................................................................................................133 Table: tRCSalTT...............................................................................................................................................................................133 Table: tRCTIn ..................................................................................................................................................................................134 Table: tRCTOut...............................................................................................................................................................................134 Table: tRCTrf ...................................................................................................................................................................................134 Table: tRCTSlp ................................................................................................................................................................................135 Table: tRCTSlpL...............................................................................................................................................................................135 Table: tRCTSlpP ..............................................................................................................................................................................136

TIME AND BILLING.................................................................................................................................. 137 Table: tTSRec..................................................................................................................................................................................137

viii Simply Accounting

Table: tTSLine..................................................................................................................................................................................137 Table: tTSLiPrj ..................................................................................................................................................................................138 Table: tTSUser .................................................................................................................................................................................138

VENDORS................................................................................................................................................ 139 Table: tPOLine................................................................................................................................................................................139 Table: tPOLineT ..............................................................................................................................................................................139 Table: tPOToT .................................................................................................................................................................................139 Table: tPurOrdr...............................................................................................................................................................................140 Table: tVendor...............................................................................................................................................................................140 Table: tVenItem.............................................................................................................................................................................142 Table: tVenMemo .........................................................................................................................................................................142 Table: tVenTr ..................................................................................................................................................................................142 Table: tVenTrDt ..............................................................................................................................................................................143 Table: tVenTxDt..............................................................................................................................................................................144 Table: tVenUDF..............................................................................................................................................................................144

ACCOUNTS

Data Dictionary 1

ACCOUNTS Table: tAccount Contains information on Account records. Columns Name Type Description lId Number Account number sName Text English account name dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only lIntrnalId Number Internal account ID cFunc Text Account type nAcctClass Number Account class sGifiCode Text GIFI code – Canada only dYts Number Starting balance dYtc Number Current balance dYtsLY Number Last year’s starting balance dYtcLY Number Last year’s current balance bInactive Boolean Account inactive bSuppress Boolean Suppress for General Ledger listing bInvent Boolean Inventory account bCredit Boolean Credit card account bUsed Boolean Account used bDoBudget Boolean Account budgeted bDoBRec Boolean Account set for account reconciliation bReadyBR Boolean Account reconciliation ready bAllocate Boolean Allow distribution to projects bUseOLB Boolean Use online banking bUsedLY Boolean Account posted last year lCurrncyId Number Home currency ID nBnkSelect Number Selected bank – Canada only sBankName Text Bank name – US only sBrnchName Text Bank branch name sTranNum Text Bank transit number sAcctNum Text Bank account number nAcctType Number Bank account type sWebSite Text Web address of bank’s web page sBnkingURL Text Web address of bank’s internet banking page lNxtPayChk Number Next check number for a bank or cash account lNxtPrlChk Number Not currently used dForYts Number Starting foreign balance dForYtc Number Current foreign balance dForYtsLY Number Last year’s starting foreign balance dForYtcLY Number Last year’s current foreign balance bInvBld Boolean Additional cost account for bill of materials bWageExp Boolean Employee wage expense account lCompId Number Company ID sNameAlt Text French account name – Canada only, when not in

use, it must be same as sName bBRSetOStd Boolean Account Rec outstanding transaction list is set lAcctMapId Number Third party account mapping ID lDSNum Number Next deposit slip number nPmtDtFmt Number Payment Cheques Date format nPrlDtFmt Number Payroll Cheques Date format bDispNotes Boolean Display the notes sAcctNotes Text Notes bSmPmtPrl Boolean Use the same cheques for payroll and payment

print options

ACCOUNTS

2 Simply Accounting

Table: tActDpt Contains information on departments used. Columns Name Type Description lId Number Department ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only sDeptCode Text Department code sDeptDesc Text Department English description bActive Boolean Department active sDeptDescF Text Department French description – Canada only.

When not in use, the value must be same as sDeptDesc

Table: tActDRel Contains information on department/account relationship. Columns Name Type Description lAcctIntId Number Internal account ID lDeptIntId Number Department ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only dYts Number Starting balance dYtc Number Current balance dForYts Number Starting foreign balance dForYtc Number Current foreign balance dYtsLY Number Last year’s starting balance dYtcLY Number Last year’s current balance dForYtsLY Number Last year’s starting foreign balance dForYtcLY Number Last year’s current foreign balance bUsedTY Boolean Posted to this year bUsedLY Boolean Posted to last year

Table: tActFBal Contains accounts receivable and accounts payable foreign balances. Columns Name Type Description lAcctId Number Account number lCurrncyId Number Currency ID lDeptId Number Department ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only dFTSBHm Number Starting balance created by foreign transaction in

home currency dFTCBHm Number Current balance created by foreign transaction in

home currency dFTSBHmLY Number Last year’s start balance created by foreign

transaction in home currency dFTCBHmLY Number Last year’s current balance created by foreign

transaction in home currency

ACCOUNTS

Data Dictionary 3

dFTSBSrc Number Starting balance created by foreign transaction in source currency

dFTCBSrc Number Current balance created by foreign transaction in source currency

dFTSBSrcLY Number Last year’s starting balance created by foreign transaction in source currency

dFTCBSrcLY Number Last year’s current balance created by foreign transaction in source currency

Table: tActTP Contains mapping information for third-party products. Columns Name Type Description lId Number Account mapping ID sAcctNum Text Account number sAcctName Text Account name nAcctSect Number Account section nAcctClass Number Account class Table: tActUDF Contains user-defined information for accounts. Columns Name Type Description lActId Number Account internal ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only sUsrDfnd1 Text User-defined information 1 sUsrDfnd2 Text User-defined information 2 sUsrDfnd3 Text User-defined information 3 sUsrDfnd4 Text User-defined information 4 sUsrDfnd5 Text User-defined information 5 Table: tBgtAct Contains budget information for the revenue and expense accounts in the Accounts window. Columns Name Type Description lAcctId Number Account number lDeptId Number Department ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only dPeriod1 Number Amount budgeted for period 1 dPeriod2 Number Amount budgeted for period 2 dPeriod3 Number Amount budgeted for period 3 dPeriod4 Number Amount budgeted for period 4 dPeriod5 Number Amount budgeted for period 5 dPeriod6 Number Amount budgeted for period 6 dPeriod7 Number Amount budgeted for period 7 dPeriod8 Number Amount budgeted for period 8 dPeriod9 Number Amount budgeted for period 9 dPeriod10 Number Amount budgeted for period 10 dPeriod11 Number Amount budgeted for period 11 dPeriod12 Number Amount budgeted for period 12

ACCOUNTS

4 Simply Accounting

dPeriod13 Number Amount budgeted for period 13 Table: tBgtActL Contains last year’s budget information for the revenue and expense accounts in the Accounts window. Columns Name Type Description lAcctId Number Account number lDeptId Number Department ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only dPeriod1 Number Amount budgeted for period 1 dPeriod2 Number Amount budgeted for period 2 dPeriod3 Number Amount budgeted for period 3 dPeriod4 Number Amount budgeted for period 4 dPeriod5 Number Amount budgeted for period 5 dPeriod6 Number Amount budgeted for period 6 dPeriod7 Number Amount budgeted for period 7 dPeriod8 Number Amount budgeted for period 8 dPeriod9 Number Amount budgeted for period 9 dPeriod10 Number Amount budgeted for period 10 dPeriod11 Number Amount budgeted for period 11 dPeriod12 Number Amount budgeted for period 12 dPeriod13 Number Amount budgeted for period 13 Table: tBRInfo Contains linked accounts and definitions for accounts that use Account Reconciliation. Columns Name Type Description lAcctId Number Account Number dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only lActInc1Id Number Income 1 linked account number lActInc2Id Number Income 2 linked account number lActInc3Id Number Income 3 linked account number lActExp1Id Number Expense 1 linked account number lActExp2Id Number Expense 2 linked account number lActExp3Id Number Expense 3 linked account number lActAdjId Number Adjustment linked account number sInc1Name Text Income 1 account name sInc2Name Text Income 2 account name sInc3Name Text Income 3 account name sExp1Name Text Expense 1 account name sExp2Name Text Expense 2 account name sExp3Name Text Expense 3 account name sAdjName Text Adjustment account name lDptInc1Id Number Department ID for Income 1 linked account lDptInc2Id Number Department ID for Income 2 linked account lDptInc3Id Number Department ID for Income 3 linked account lDptExp1Id Number Department ID for Expense 1 linked account lDptExp2Id Number Department ID for Expense 2 linked account lDptExp3Id Number Department ID for Expense 3 linked account lDptAdjId Number Department ID for Adjustment linked account nBRSrtBy Number Sort Account Reconciliation entries by* bBRDscnd Boolean Sort Account Reconciliation entries in descending

order

ACCOUNTS

Data Dictionary 5

nOStdSrt Number Sort Outstanding Account Reconciliation entries by* bOStdDsc Boolean Sort Outstanding Account Reconciliation entries in

descending order * Account Reconciliation Entries by:

0 By Date 1 By Source 2 By Comment 3 By Deposit Amount 4 By Withdrawal Amount

Table: tBRPrj – Not currently used Contains Account Reconciliation Project Allocation Information Columns Name Type Description lBRJEId Number Reserved nLiNumPj Number Reserved lPrjId Number Reserved dAmt1 Number Reserved dAmt2 Number Reserved Table: tBRSum Contains account reconciliation bank statement summary information. Columns Name Type Description lId Number Account reconciliation summary ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only lAcctId Number Account Number dtStatEnd Date Statement end date entered by user dtPosted Date Session date when posted dtLastRC Date Date last reconciled dBalFwd Number Balance forward from bank statement dEndBal Number End balance from bank statement dtBookBal Date Book balance date dBalOnPost Number Book balance on the posting date dTotClrDr Number Total cleared debits dTotClrCr Number Total cleared credits dStaCLRDDr Number Total debits for Cleared status dStaCLRDCr Number Total credits for Cleared status dStaDERRDr Number Total debits for Deposit Error status dStaDERRCr Number Total credits for Deposit Error status dStaPERRDr Number Total debits for Payment Error status dStaPERRCr Number Total credits for Payment Error status dStaNSFDr Number Total debits for NSF status dStaNSFCr Number Total credits for NSF status dStaRVSDDr Number Total debits for Reversed status dStaRVSDCr Number Total credits for Reversed status dStaVOIDDr Number Total debits for Void status dStaVOIDCr Number Total credits for Void status dStaADJTDr Number Total debits for Adjustment status dStaADJTCr Number Total credits for Adjustment status dStaURSVDr Number Total debits for Unresolved status for the statement dStaURSVCr Number Total credits for Unresolved status for the statement bPosted Boolean Summary posted dGLBalFw Number GL balance on statement start date dToOStDr Number Total outstanding debits dToOStCr Number Total outstanding credits

ACCOUNTS

6 Simply Accounting

dPRStmDr Number Total outstanding debits between the statement start date and the statement end date after the reconciliation recorded

dPRStmCr Number Total outstanding credits between the statement start date and the statement end date after the reconciliation recorded

dPROStDr Number Total outstanding debits between the statement start date and reconciliation date after the reconciliation recorded

dPROStCr Number Total outstanding credits between the statement start date and reconciliation date after the reconciliation recorded

lVersion Number Version of Simply Accounting this reconciliation was posted with

sUsrLock Text User locking this record lAcIntrnal Number Internal account ID Table: tBRSumJE Contains account reconciliation transaction summary information. Columns Name Type Description lId Number Account reconciliation transaction ID lBRSumId Number Bank Reconciliation summary ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only lAcctId Number Account number dAmt Number Amount dExchRate Number Exchange rate used dtPosted Date Date entered by user sSource Text Source code in journal entry sComment Text Comment in journal entry lJourId Number Journal entry number lDeptId Number Department ID for account nLineNum Number Line number nBRTrTyp Number Account Reconciliation transaction type* sName Text Name of Income/Expense/Adjustment bNoBRCorr Boolean Don’t show corrections bDSDet Boolean Shows deposit slips in details lAcIntrnal Number Internal Account ID * Transaction Types:

0 Income 1 Expense 2 Adjustment 3 Set up Adjustment

Table: tBRTr Contains account reconciliation transactions. Columns Name Type Description lId Number Account reconciliation transactions ID lBRSumId Number Bank Reconciliation summary ID lAcctId Number Account number dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only

ACCOUNTS

Data Dictionary 7

nStatus Number Transaction status set when finished nSessStat Number Transaction status set during session nByModule Number Module type* sAddSource Text Additional source code nTranType Number Transaction type** sComment Text Comment of journal entry dtJourDate Date Journal entry date dDr Number Debit amount dCr Number Credit amount lJourId Number Journal entry number sSource Text Source code lCurrncyId Number Currency ID dAmtHome Number Amount in home currency dExchRate Number Exchange rate used bOnFly Boolean Transaction added for first reconciliation lPostId Number tBRSumm.lId of first bankrec after this transaction

was recorded bUserSaved Boolean User has saved the status of the transaction lDepSlipId Number Deposit slip ID lAcIntrnal Number Internal account ID * Module Types:

0 General 1 Vendor 2 Customer 3 Employee 4 Inventory

** Transaction Types: 6 Miscellaneous 7 Purchases 8 Sales 9 Payroll 10 Transfers 12 Payments 13 Receipts 15 Adjustments

Table: tDeposit Contains information for a deposit slip. Columns Name Type Description lId Number Deposit Slip ID dtDate Date Date of the deposit slip lAcctId Number Account number sAcctName Text Account name sBrchName Text Bank branch name sTranNum Text Bank transit number sAcctNum Text Bank account number sComment Text Comment sSource Text Deposit slip number nSrtBy Number Sort by criteria bDscnd Boolean Sort in descending order dAmount Number Total amount in the deposit slip lCurrId Number Currency ID used dChqAmt Number Total amount of cheque deposit dCashAmt Number Total amount of cash deposit bPrinted Boolean Deposit printed sUser Text User name of user that entered this deposit slip lJEntId Number Journal entry ID bPosted Boolean This deposit slip was posted dtASDate Date Undocumented – database use only

ACCOUNTS

8 Simply Accounting

tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only bRmBPLst Boolean Removed from batch printing list Table: tDSCheq Contains information on cheques for the deposit slip. Columns Name Type Description lId Number Deposit Slip ID dtDate Date Date of the deposit slip sChqNum Text Cheque number sDesc Text Description lCurrId Number Currency ID dAmtForgn Number Total foreign amount dAmtExg Number Total foreign exchange amount dAmtHome Number Total amount in home currency lDepositId Number Deposit slip ID dtJournal Date Journal entry date lJEntId Number Journal entry ID lAcctId Number Account Number ID nJournal Number Journal Type lJournalId Number Journal ID dtRcptDate Date Undocumented – database use only tmRcptTime Time Undocumented – database use only sRctUserId Text Undocumented – database use only sRctOrgId Text Undocumented – database use only Table: tDSCash Contains information on cash for the deposit slip. Columns Name Type Description lId Number Deposit Slip ID lCurrId Date Currency ID nCount Number Count of the cash sMultDesc Text Description of the multiplier dMultValue Number Value of the multiplier dAmtForgn Number Total foreign amount dAmtExg Number Total foreign exchange amount dAmtHome Number Total amount in home currency lDepositId Number Deposit slip ID lAcctId Number Account Number ID Table: tDSDenom Contains information on denominations for cash used in deposit slips. Columns Name Type Description lId Number Denomination ID sDesc Text Description of the denomination lMultId Number Multiplier ID Table: tDSMult Contains information on multipliers used used in deposit slips.

Data Dictionary 9

Columns Name Type Description lId Number Denomination ID sDesc Text Description of the multiplier lMultId Number Value of the multiplier Table: tSDSCash Contains desposit slip cash information for saving. Columns Name Type Description lId Number Deposit Slip ID lCurrId Number Currency ID nCount Number Count of the cash sMultDesc Text Description of the multiplier dMultValue Number Value of the multiplier dAmtForgn Number Total foreign amount dAmtExg Number Total foreign exchange amount dAmtHome Number Total amount in home currency lDepositId Number Deposit record ID lAcctId Number Account number Table: tSDSChqs Contains desposit slip cheque information for saving. Columns Name Type Description lId Number Deposit Slip ID dtDate Date Date of the deposit slip sChqNum Text Cheque number sDesc Text Description lCurrId Number Currency ID dAmtForgn Number Total foreign amount dAmtExg Number Total foreign exchange amount dAmtHome Number Total amount in home currency lDepositId Number Deposit slip ID dtJournal Date Journal entry date lJEntId Number Journal entry ID lAcctId Number Account Number ID nJournal Number Journal type lJournalId Number Journal Record ID dtRcptDate Date Undocumented – database use only tmRcptTime Time Undocumented – database use only sRctUserId Text Undocumented – database use only sRctOrgId Text Undocumented – database use only Table: tSDSHdr Contains desposit slip information for saving. Columns Name Type Description lId Number Deposit Slip ID dtDate Date Date of the deposit slip lAcctId Number Account number sAcctName Text Account name used in Simply sBrchName Text Bank account name sTranNum Text Bank transit number

10 Simply Accounting

sAcctNum Text Bank account number sComment Text Comment sSource Text Source, the deposit number assigned by the user nSrtBy Number Sorting criteria index bDscnd Boolean Sort by descending order dAmount Number Total amount of the deposit slip lCurrId Number Currency ID used dChqAmt Number Total amount of cheque deposit dCashAmt Number Total amount of cash deposit bPrinted Boolean Was this deposit slip printed sUser Text User name who entered the deposit slip lJEntId Number Journal entry id bPosted Boolean Was this deposit slip been posted dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only

COMPANY INFORMATION

Data Dictionary 11

COMPANY INFORMATION Table: tActRang Contains starting and ending account ranges for accounts. Columns Name Type Description lId Number Company ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only nAcctClass Number Account Class lStartAcct Number Starting account number lEndAcct Number Ending account number * Account Class:

1 Assets 2 Liabilities 3 Equity 4 Revenue 5 Expense

Table: tCompany Contains company information Columns Name Type Description lId Number Company ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only sCompName Text Company name sStreet1 Text Street address 1 sStreet2 Text Street address 2 sCity Text City sProvStat Text Province/State sCountry Text Country sPostZip Text Postal/Zip Code sPhone1 Text Phone number 1 sPhone2 Text Phone number 2 sFax Text Fax number sSBusNum Text Business number – Canada only sStatId Text State ID – US only sFedId Text Federal ID – US only dtSDate Date Fiscal start date dtCDate Date Conversion date dtFDate Date Fiscal end date dtSDateLY Date Last year’s fiscal start date dtCDateLY Date Last year’s conversion date dtFDateLY Date Last year’s fiscal end date dtITLstClr Date Date inventory tracking data last cleared dtLULstClr Date Date lookup data last cleared dtCashDate Date Cash accounting date dtErlyCash Date Date of earliest cash accounting entry bReadyGEN Boolean General module not in history mode bReadyVEN Boolean Vendor module not in history mode bReadyCEN Boolean Customer module not in history mode bReadyMEN Boolean Employee module not in history mode bReadyINV Boolean Inventory module not in history mode bReadyJEN Boolean Reserved for future use

COMPANY INFORMATION

12 Simply Accounting

nCountry Number Not used in Simply Accounting nIEType Number Not used in Simply Accounting nCompType Number Company Type* szFileName Text File location – Consolidated Company Only nCmpCat Number Comp Category – Consolidated Company Only** nProvNum Number Province code number szBusType Text My business type English title for my business tab szCmpLogo Text Path to company logo file including path szMRQID Text MRQ ID number for Clic Revenu bUseClicR Boolean Revenu Québec's Clic Revenu Web Service is used szBusTypeF Text My business type French title for my business tab –

Canada only, when not in use, it must be same as szBusType

nSetupFlag Number Reserved for future use sMerchId Text Verus Sage Payment Services Merchant ID sMerchKey Text Verus Sage Payment Services Merchant Key * Company Type:

0 Other 1 Accomodation 2 Agriculture 3 Construction/Contractor 4 Education Service 5 Entertainment 6 Food and Beverage 7 Manufacturing/Industrial 8 Medical/Dental 9 Non-Profit 10 Personal Service 11 Professional Service 12 Real Estate/Property 13 Retail 14 Services 15 Transport

** Company category for consolidated company only: 0 Consolidated Parent 1 Parent 2 Subsidiary

Table: tCompCJ Contains Customizing Transaction Windows information. Columns Name Type Description lCompId Number Company ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only bHGenAlloc Boolean Hide Allocations column in Miscellaneous

Transactions bHBRDepNo Boolean Hide Deposit Number column in Account

Reconciliation bHBRComm Boolean Hide Comment column in Account Reconciliation bHPayDisAv Boolean Hide Discount Available column in Vendor

Payments bHPayDisTk Boolean Hide Discount Available column in Vendor

Payments bHPayMDesc Boolean Hide Description column in Other Payments bHPayMTaxA Boolean Hide Tax Amount columns in Other Payments bHPayMTaxC Boolean Hide Tax Code column in Other Payments bHPayMAllo Boolean Hide Allocations column in Other Payments

COMPANY INFORMATION

Data Dictionary 13

bHRctDisAv Boolean Hide Discount Available column in Receipts bHRctDisTk Boolean Hide Discount Available column in Receipts bHMenPrint Boolean Hide Print column in Payroll Check Run bHMenAlloc Boolean Hide Allocations column in Payroll Check Run bHMenTips Boolean Hide Tips column in Payroll Check Run – US only bHMenBen Boolean Hide Benefits column in Payroll Check Run – US only bHAdjUnit Boolean Hide Unit column in Adjustments bHAdjDesc Boolean Hide Description column in Adjustments bHAdjCost Boolean Hide Unit Cost column in Adjustments bHAdjAcct Boolean Hide Account column in Adjustments bHAdjAlloc Boolean Hide Allocations column in Adjustments bHAssUnit Boolean Hide Unit column in Item Assembly bHAssDesc Boolean Hide Description column in Item Assembly bHAssCost Boolean Hide Unit Cost column in Item Assembly bHGenComm Boolean Hide Comment in Miscellaneous Transactions bHTimeDesc Boolean Hide Description column in Time Slips bHTimeAmt Boolean Hide Amount column in Time Slips bHPayTime Boolean Hide Payroll Time column in Time Slips bHPayRate Boolean Hide Payroll Rate column in Time Slips bHPayStat Boolean Hide Payroll Stat column in Time Slips bHTSAlloc Boolean Hide Allocations column in Time Slips bHTrfUnit Boolean Hide Unit column in Transfer between Locations bHTrfDesc Boolean Hide Description column in Transfer between

Locations bHTrfCost Boolean Hide Unit Cost column in Transfer between

Locations sDefJrTab Boolean A journal uses default tabbing order* bHPayDueDt Boolean Hide Due Date column in Vendor Payments bHRctInvDt Boolean Hide Invoice Date column in Receipts * Use default tabbing order flag: Each character indicates whether a corresponding journal uses default tabbing order or not. “1” – Yes, “0” – No

1st Character General journal 2nd Character Purchase invoice 3rd Character Purchase order 4th Character Purchase quote 5th Character Pay purchase invoice 6th Character Pay credit card 7th Character Pay other payment 8th Character Pay remittance 9th Character Sales invoice 10th Character Sales order 11th Character Sales quote 12th Character Receipt 13th Character Account reconciliation 14th Character Deposit slip Remaining Characters are reserved for future

Table: tCompFrm Contains system-wide print settings for the company. Columns Name Type Description lFormId Number Form ID lActIntId Number Account ID for cheque forms dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only bTrackNum Boolean Track the number of the forms lLessThan Number The number of forms at predefined level lOnHand Number The number of forms currently on hand

COMPANY INFORMATION

14 Simply Accounting

Table: tCompInt Contains extra variables for the company. Columns Name Type Description lCompId Number Company ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only sString1 Text Not currently used sString2 Text Not currently used sString3 Text Not currently used sString4 Text Not currently used sString5 Text Not currently used sString6 Text Not currently used sString7 Text Not currently used sString8 Text Not currently used sString9 Text Not currently used sString10 Text Not currently used lLong1 Number Not currently used lLong2 Number Not currently used lLong3 Number Not currently used lLong4 Number Not currently used lLong5 Number Not currently used lLong6 Number Not currently used lLong7 Number Not currently used lLong8 Number Not currently used lLong9 Number Not currently used lLong10 Number Not currently used dDouble1 Number Not currently used dDouble2 Number Not currently used dDouble3 Number Not currently used dDouble4 Number Not currently used dDouble5 Number Not currently used dDouble6 Number Not currently used dDouble7 Number Not currently used dDouble8 Number Not currently used dDouble9 Number Not currently used dDouble10 Number Not currently used bBool1 Boolean Not currently used bBool2 Boolean Not currently used bBool3 Boolean Not currently used bBool4 Boolean Not currently used bBool5 Boolean Not currently used bBool6 Boolean Not currently used bBool7 Boolean Not currently used bBool 8 Boolean Not currently used bBool9 Boolean Not currently used bBool10 Boolean Not currently used Table: tCompMsg Contains default messages for e–mail. Columns Name Type Description lCompId Number Company ID nMsgType Number Message type* dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only

COMPANY INFORMATION

Data Dictionary 15

sASOrgId Text Undocumented – database use only sMsg Text English Message sMsgF Text French Message – Canada only. When not in use,

the value must be same as sMsg * Message Types:

0 Invoice 1 Purchase orders 2 Sales order confirmation 3 Quotes 4 Receipts 5 Statements 6 Purchase quote confirmation 7 Purchase invoice confirmation

Table: tCompNam Contains default names used by this company. Columns Name Type Description lCompId Number Company ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only sJobDef Text Default project name sPRTaxDef Text Default payroll tax name sGen1Def Text Accounts ledger user-defined field name 1 sGen2Def Text Accounts ledger user-defined field name 2 sGen3Def Text Accounts ledger user-defined field name 3 sGen4Def Text Accounts ledger user-defined field name 4 sGen5Def Text Accounts ledger user-defined field name 5 sCen1Def Text Customers ledger user-defined field name 1 sCen2Def Text Customers ledger user-defined field name 2 sCen3Def Text Customers ledger user-defined field name 3 sCen4Def Text Customers ledger user-defined field name 4 sCen5Def Text Customers ledger user-defined field name 5 sVen1Def Text Vendors ledger user-defined field name 1 sVen2Def Text Vendors ledger user-defined field name 2 sVen3Def Text Vendors ledger user-defined field name 3 sVen4Def Text Vendors ledger user-defined field name 4 sVen5Def Text Vendors ledger user-defined field name 5 sMen1Def Text Employees ledger user-defined field name 1 sMen2Def Text Employees ledger user-defined field name 2 sMen3Def Text Employees ledger user-defined field name 3 sMen4Def Text Employees ledger user-defined field name 4 sMen5Def Text Employees ledger user-defined field name 5 sJen1Def Text Projects ledger user-defined field name 1 sJen2Def Text Projects ledger user-defined field name 2 sJen3Def Text Projects ledger user-defined field name 3 sJen4Def Text Projects ledger user-defined field name 4 sJen5Def Text Projects ledger user-defined field name 5 sInv1Def Text Inventory & Services ledger user-defined field name

1 sInv2Def Text Inventory & Services ledger user-defined field name

2 sInv3Def Text Inventory & Services ledger user-defined field name

3 sInv4Def Text Inventory & Services ledger user-defined field name

4 sInv5Def Text Inventory & Services ledger user-defined field name

5 sRegional1 Text Not used in Simply Accounting sRegional2 Text Not used in Simply Accounting

COMPANY INFORMATION

16 Simply Accounting

sRegional3 Text Not used in Simply Accounting sRegional4 Text Not used in Simply Accounting sRegional5 Text Not used in Simply Accounting sRegional6 Text User definable name for additional information field sRegional7 Text User definable name for additional information

date sUDExpADef Text User definable name for Payroll Expense A sUDExpBDef Text User definable name for Payroll Expense B sUDExpCDef Text User definable name for Payroll Expense C sUDExpDDef Text User definable name for Payroll Expense D sUDExpEDef Text User definable name for Payroll Expense E sEnttlADef Text User definable name for Entitlement A sEnttlBDef Text User definable name for Entitlement B sEnttlCDef Text User definable name for Entitlement C sEnttlDDef Text User definable name for Entitlement D sEnttlEDef Text User definable name for Entitlement E nLanguage Number Language Table: tCompNte Contains notes in the Business Manager. Columns Name Type Description dtDate Date Date of Note dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only sMemo Text Memo field Table: tCompOth Contains miscellaneous company options. Columns Name Type Description lCompId Number Company ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only nHistLCYr Number Last calendar year nCurrCalYr Number Current calendar year nDayFuture Number Number of days in the future for posting transactions

warning bUseMarkup Boolean Use markup or margin for inventory profit valuation nBackupSeq Number Backup sequence number nBkupHour Number Hour of the last backup time nBkupMin Number Minute of the last backup time dtBkupLast Date Last backup date nBkupFrq Number Backup frequency* nBkupNDay Number Number of days if frequency other dtBkupSys Date Backup system date lHmCurrId Number Home currency ID bUseMCurr Boolean Use dual currency bWarnDist Boolean Warn if distributions less than 100% bCash Boolean Use cash–basis accounting bBudgetGL Boolean Budget revenue and expense accounts nInvSrtKey Number Inventory sort order** nGLBdgtPrd Number Number of budget periods for revenue and

expense accounts bIgnInvErr Boolean Ignore inventory error-currently not used

COMPANY INFORMATION

Data Dictionary 17

bHaveLYCal Boolean Last calendar year data exists bHaveLYFis Boolean Last fiscal year data exists bBool1 Boolean Enable inventory tracking and invoice lookup bClearedJE Boolean Journal entries cleared for this fiscal year bChqAsSrce Boolean Check number used as source for cash accounting b2SegANum Boolean Use two segment account number-currently not

used bAcctInTrn Boolean Show account numbers in transactions bAcctInRpt Boolean Show account numbers in reports bShipprTrk Boolean Track packages in purchases and sales bPostFtr Boolean Allow if posting transactions beyond the session

date bWarnFtrTr Boolean Warn if posting transaction beyond set number of

days bBudgetPrj Boolean Budget projects bHistMWarn Boolean Warn if history is not balanced when starting a new

month nACPdVCen Number Automatically clear paid vendor and customer

invoices after number of months nACAcctRec Number Automatically clear account reconciliation data

after number of months nACStmtDwn Number Automatically clear downloaded statements data

after number of months nACInvTrk Number Automatically clear inventory tracking data after

number of months nACInvLU Number Automatically clear invoice lookup data after

number of months nACMiscBLU Number Automatically lookup data for other payments after

number of months nGJDist Number General journal distribution method nPrjBgtPrd Number Number of budget periods for projects bNegInv Boolean Allow inventory levels to go below zero bEnableLU Boolean Store invoice lookup details bTrackDuty Boolean Track duty on imported items bUseForPrc Boolean Use foreign price for Inventory and Services nACActHist Number Automatically clear account history after number of

years nActHistSt Number Number of years stored in account history sCurrURL Text URL of currenty exchange web site nACTSlipLU Number Automatically clear time slips after number of

months nACNotes Number Automatically clear notes after number of months bCentsWord Boolean Not used in Simply Accounting bUseCheque Boolean TRUE if use cheque, FALSE if use check bCashVAT Boolean Not used in Simply Accounting bChallan Boolean Not used in Simply Accounting bUseDept Boolean Use departments bTabProj Boolean Allow access to Allocate field using Tab key bPLok Boolean Enable period locking dtPLok Date Date for period locking nDDeposits Number Automatically direct deposits data after number of

months nShortFmt Number Short date format nShortSep Number Short date separator nLongFmt Number Long date format bLngDtRpt Boolean Using long dates in reports bLngDtScr Boolean Using long dates on screen nActNumLen Number Number of digits in account number nACRemitLU Number Automatically clear pay remittance data after

number of months bHideProj Boolean Company does not use Projects lPayTrnCat Number Payroll transaction category for Quicken integration

– Simply Payroll Only lRmtTrnCat Number Remittance transaction category Quicken

integration - Simply Payroll Only nACDSlip Number Automatically clear deposit sllip data after number

COMPANY INFORMATION

18 Simply Accounting

of months bEmailPDF Boolean Us PDF as the e-mail format for forms bUseInvLoc Boolean Uses inventory locations sBkupFile Text Full path of backup file bBkupClose Boolean Backup before closing company nClrRQMths Number Number of months to auto clear revenu quebec

returns bVerify Boolean Verify backup after complete bShowBiBtn Boolean Show the bilingual data entry button – Canada only nStartWeek Boolean Start day of week*** bInvFIFO Boolean Using inventory FIFO Costing method bUseInvCat Boolean Using inventory category bShowBiMsg Boolean Show the enable bilingual feature message when

switch language – Canada only bCompact Boolean Compact database after backup nACEmpDet Number Automatically clear employee details after number

of years bInvSNum Boolean Using inventory serialization and tracking bNewFisc Boolean Company has started a new year after convert to

2008 version bExpCusInv Boolean Not currently used bBalRetain Boolean Automatically balance initial values to Retained

Earnings sGuid Text Unique identifier for BillingBoss, created on first

request lBBUserId Number BillingBoss user Id nEmailInv Number Email Invoice type**** * Backup Frequency:

0 Daily 1 Weekly 2 Semi–monthly 3 Monthly 4 Never 5 Other

** Inventory Sort Order:

1 Sort by Description 2 Sort by Number

*** Start Day of Week:

0 Sunday 1 Monday 2 Tuesday 3 Wednesday 4 Thursday 5 Friday 6 Saturday

**** Email Invoice type: 1 Email using email application 2 Email using BillingBoss

Table: tCompPy2 Contains payroll options. Columns Name Type Description lCompId Number Company ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only

COMPANY INFORMATION

Data Dictionary 19

nPRDist Number Payroll Distribution Method* bMenAddr Boolean Print company name on payroll checks bTrackQTip Boolean Track Quebec Tips – Canada only fUICDef Number Default EI rate – Canada only fWcbDef Number Default WCB rate - Canada Only bExpGrps Boolean Use expense groups fEHTRate Number Default EHT rate in Canada or SDI rate in US fLstQHSFRt Number Last QHSF rate used fLstSUTARt Number Last SUTA rate used dtSUTAChng Date Date SUTA rate last changed fFUTARate Number FUTA rate – US only fSUTARate Number SUTA rate – US only lUDExpAPA Number User-defined expense A Payroll Authority Id lUDExpBPA Number User-defined expense B Payroll Authority Id lUDExpCPA Number User-defined expense C Payroll Authority Id lUDExpDPA Number User-defined expense D Payroll Authority Id lUDExpEPA Number User-defined expense E Payroll Authority Id dUDExpABF Number User-defined expense A Payroll Authority balance

forward dUDExpBBF Number User-defined expense B Payroll Authority balance

forward dUDExpCBF Number User-defined expense C Payroll Authority balance

forward dUDExpDBF Number User-defined expense D Payroll Authority balance

forward dUDExpEBF Number User-defined expense E Payroll Authority balance

forward dtUDExpABF Number User-defined expense A Payroll Authority Date of

Balance Foward dtUDExpBBF Number User-defined expense B Payroll Authority Date of

Balance Forward dtUDExpCBF Number User-defined expense C Payroll Authority Date of

Balance Forward dtUDExpDBF Number User-defined expense D Payroll Authority Date of

Balance Forward dtUDExpEBF Number User-defined expense E Payroll Authority Date of

Balance Foward bUDExpABF Boolean User-defined expense A Payroll liability is used bUDExpBBF Boolean User-defined expense B Payroll liability is used bUDExpCBF Boolean User-defined expense C Payroll liability is used bUDExpDBF Boolean User-defined expense D Payroll liability is used bUDExpEBF Boolean User-defined expense E Payroll liability is used * Payroll Distribution Method:

0 By amount 1 By percent 2 By hours

Table: tCompPy4 Contains Payroll Settings Columns Name Type Description lCompId Number Company ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only nDedAT4Box Number T4 Box for deduction A – Canada only nDedBT4Box Number T4 Box for deduction B – Canada only nDedCT4Box Number T4 Box for deduction C – Canada only nDedDT4Box Number T4 Box for deduction D – Canada only nDedET4Box Number T4 Box for deduction E – Canada only nDedFT4Box Number T4 Box for deduction F – Canada only

COMPANY INFORMATION

20 Simply Accounting

nDedGT4Box Number T4 Box for deduction G – Canada only nDedHT4Box Number T4 Box for deduction H – Canada only nDedIT4Box Number T4 Box for deduction I – Canada only nDedJT4Box Number T4 Box for deduction J – Canada only nIncBT4Box Number T4 Box for income B – Canada only nIncCT4Box Number T4 Box for income C – Canada only nIncDT4Box Number T4 Box for income D – Canada only nIncET4Box Number T4 Box for income E – Canada only nBenT4Box Number T4 Box for benefits – Canada only nBenQT4Box Number T4 Box for Quebec benefits – Canada only dPrlEtHrs Number Number of hours worked for entitlement A dPrlEtATrk Number % of hours worked to be tracked for entitlement A dPrlEtAMax Number Maximum days can be accured for entitlement A bPrlEtAClr Boolean Clear days at end of year for entitlement A dPrlEtBTrl Number % of hours worked to be tracked for entitlement B dPrlEtBMax Number Maximum days can be accured for entitlement B bPrlEtBClr Boolean Clear days at end of year for entitlement B dPrlECBTrl Number % of hours worked to be tracked for entitlement C dPrlEtCMax Number Maximum days can be accured for entitlement C bPrlEtCClr Boolean Clear days at end of year for entitlement C dPrlEtDTrl Number % of hours worked to be tracked for entitlement D dPrlEtDMax Number Maximum days can be accured for entitlement D bPrlEtDClr Boolean Clear days at end of year for entitlement D dPrlEtETrl Number % of hours worked to be tracked for entitlement E dPrlEtEMax Number Maximum days can be accured for entitlement E bPrlEtEClr Boolean Clear days at end of year for entitlement E nIncAT4Box Number T4 box for income A – Canada only nIncFT4Box Number T4 box for income F – Canada only nIncGT4Box Number T4 box for income G – Canada only nIncHT4Box Number T4 box for income H – Canada only nIncIT4Box Number T4 box for income I – Canada only nIncJT4Box Number T4 box for income J – Canada only nIncKT4Box Number T4 box for income K – Canada only nIncLT4Box Number T4 box for income L – Canada only nIncMT4Box Number T4 box for income M – Canada only nIncNT4Box Number T4 box for income N – Canada only nIncOT4Box Number T4 box for income O – Canada only nIncPT4Box Number T4 box for income P – Canada only nIncQT4Box Number T4 box for income Q – Canada only nIncRT4Box Number T4 box for income R – Canada only nIncST4Box Number T4 box for income S – Canada only nIncTT4Box Number T4 box for income T – Canada only nDedKT4Box Number T4 Box for deduction K – Canada only nDedLT4Box Number T4 Box for deduction L – Canada only nDedMT4Box Number T4 Box for deduction M – Canada only nDedNT4Box Number T4 Box for deduction N – Canada only nDedOT4Box Number T4 Box for deduction O – Canada only nDedPT4Box Number T4 Box for deduction P – Canada only nDedQT4Box Number T4 Box for deduction Q – Canada only nDedRT4Box Number T4 Box for deduction R – Canada only nDedST4Box Number T4 Box for deduction S – Canada only nDedTT4Box Number T4 Box for deduction T – Canada only lTypeId Number Payroll type Id* * Payroll type Id: 1 T4 2 RL-1 Table: tCompPy5 – Canada Only Contains income payroll settings. Columns Name Type Description

COMPANY INFORMATION

Data Dictionary 21

lCompId Number Company ID lId Number Income ID* dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only bSystem Boolean System type bEditable Boolean Editable sName Text Income English name nType Number Income type** sUnit Text Unit of measure in English bTax Boolean Calculate tax bTaxQ Boolean Calculate tax(Que) bEi Boolean Calculate EI bInsHr Boolean Calculate Ins. Hours bCppQ Boolean Calculate CPP/QPP bEht Boolean Calculate EHT bQhsf Boolean Calculate QHSF bVac Boolean Calculate Vacation lLnkAcAcc Number Link account lLnkAcDpt Number Link account’s Department bQpip Boolean Indicate whether to calculate QPIP for this income sNameF Text Income French name sUnitF Text Unit of measure in French * Income ID:

1 Advance 2 Benefits 3 Benef. (Que) 4 Vac. Accrued 5 Vac. Paid 6 Regular 7 Overtime 1 8 Overtime 2 9 Income 1 10 Income 2 … 28 Income 20

* Income type:

-1 System 0 Income 1 Benefit 2 Reimbursement 3 Hourly rate 4 Differential rate 5 Piece rate

Table: tCompPy6 – Canada Only Contains deduction payroll settings. Columns Name Type Description lCompId Number Company ID lId Number Deduction ID* dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only bSystem Boolean System type sName Text Deduction English name bTax Boolean Calculate tax bAfterTax Boolean After tax

COMPANY INFORMATION

22 Simply Accounting

bTaxQ Boolean Calculate tax(Que) bEi Boolean Calculate EI bCppQ Boolean Calculate CPP/QPP bEht Boolean Calculate EHT bQhsf Boolean Calculate QHSF bVac Boolean Calculate Vacation bByAmt Boolean Deduct by amount (or percentage of gross) lPayAuthId Number Payroll Authority ID lLnkAcAcc Number Link account lLnkAcDpt Number Link account’s Department dBalFwd Number Payroll Authority balance forward dtBalFwd Date Date of the Balance Forward Authority bBalFwd Boolean This Payroll Liability and Authority is used bQpip Boolean Indicate whether to calculate QPIP for this income sNameF Text Deduction French name * Deduction ID:

1 EI 2 CPP 3 Tax 4 WCB 5 EHT 6 Tax (Que) 7 QPP 8 QHSF 9 Deduction 1 10 Deduction 2 … 28 Deduction 20

Table: tCompPy7 – US Only Contains income payroll settings. Columns Name Type Description lCompId Number Company ID lId Number Income ID* dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only bSystem Boolean System type bEditable Boolean Editable sName Text Income name nType Number Income type** sUnit Text Unit of measure bSSMed Boolean Calculate SS/MED bFIT Boolean Calculate FIT bSIT Boolean Calculate SIT bSUTA Boolean Calculate SUTA bSDI Boolean Calculate SDI lLnkAcAcc Number Link account lLnkAcDpt Number Link account’s Department * Income ID:

1 Advance 2 Benefits 3 Vac. Paid 4 Tips 5 Regular 6 Overtime 1 7 Overtime 2

COMPANY INFORMATION

Data Dictionary 23

8 Income 1 9 Income 2 … 27 Income 20

* Income type:

-1 System 0 Income 1 Benefit 2 Reimbursement 3 Hourly rate 4 Differential rate 5 Piece rate

Table: tCompPy8 – US Only Contains deduction payroll settings. Columns Name Type Description lCompId Number Company ID lId Number Deduction ID* dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only bSystem Boolean System type sName Text Deduction name bSSMed Boolean Calculate SS/MED bFIT Boolean Calculate FIT bSIT Boolean Calculate SIT bSUTA Boolean Calculate SUTA bSDI Boolean Calculate SDI bByAmt Boolean Deduct by amount (or percentage of gross) lPayAuthId Number Payroll Authority ID lLnkAcAcc Number Link account lLnkAcDpt Number Link account’s Department dBalFwd Number Payroll Authority balance forward dtBalFwd Date Date of the Balance Forward Authority bBalFwd Boolean This Payroll Liability and Authority is used * Deduction ID:

1 FIT 2 SIT 3 MedTax 4 SSTax 5 SUTA 6 SDI 7 Local Tax 8 FUTA 9 Deduction 1 10 Deduction 2 … 28 Deduction 20

Table: tCompSeq Contains information of the yearly based sequence numbers. Columns Name Type Description lCompId Number Company ID

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24 Simply Accounting

nCalYear Number Calendar year nT4Seq Number Sequence number for T4 e-filing nR1Seq Number Sequence number for RL-1 e-filing Table: tCompShr Contains options that are modified during multi-user mode Columns Name Type Description lCompId Number Company ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only dtUDate Date Session date dtUDateLY Date Last year’s session date dtLtstTran Date Latest transaction date dtLtstPay Date Latest payroll transaction date lFirstJNum Number First journal number on file l1stJNLY Number Last year’s first journal number on file lInvNum Number Next invoice number lNxtPONum Number Next purchase order number lNxtSONum Number Next sales order number lNxtRcNum Number Next receipt number lNxtDpNum Number Next deposit number lNxtMBNum Number Next other payments number bPstedToLY Boolean Transactions posted to this year bPstedToTY Boolean Transactions posted to the previous year tNxtTSNum Number Next time slip number lNxtDDStub Number Next direct deposit stub number lNxtR1Num Number Next sequence number for RL1 slip sT4RefId Text Latest submission reference ID for T4 (eFile) lNxtER1No Number Next sequence number for RL1 (eFile) Table: tCompTab Contains tabbing order sequence. Columns Name Type Description lCompId Number Company ID lJourID Number Journal ID* lGroupId Number Control group id dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only lOrder Number The order of the control group in the customized

tabbing sequence bSelected Boolean The control group is selected for customized

tabbing order * Journal ID:

1 General journal 2 Purchase invoice 3 Purchase order 4 Purchase quote 5 Pay purchase invoice 6 Pay credit card 7 Pay other payment 8 Pay remittance 9 Sales invoice

COMPANY INFORMATION

Data Dictionary 25

10 Sales order 11 Sales quote 12 Receipt 13 Account reconciliation 14 Deposit slip

Table: tCompTrm Contains terminology options. Columns

Name Type Description lCompId Number Company ID nLang Number Language dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only nAPVen Number Terminology for vendors (list position) nAPPur Number Terminology for purchases (list position) nAPInv Number Terminology for purchase invoice (list position) nAPPay Number Terminology for receipts (list position) nARCus Number Terminology for customers (list position) nARSal Number Terminology for sales (list position) nARInv Number Terminology for sales invoice (list position) nARRec Number Terminology for receivables (list position) nPurOrder Number Terminology for purchase order (list position) nPurQuote Number Terminology for pruchase quote (list position) nSalOrder Number Terminology for sales order (list position) nSalQuote Number Terminology for sales quote (list position) nWcb Number Terminology for WCB (list position) Table: tCompVC Contains vendor and customer options. Columns Name Type Description lCompId Number Company ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only nAPAgePrd1 Number Vendors and Purchases aging period 1 nAPAgePrd2 Number Vendors and Purchases aging period 2 nAPAgePrd3 Number Vendors and Purchases aging period 3 bCnfmPOPrn Boolean Confirm printing of purchase orders bPrntPOAdd Boolean Print company address on purchase orders bVDiscBfTx Boolean Calculate discount before tax for one–time vendors bCenInvAdd Boolean Print company name on invoices bCenStaAdd Boolean Print company name on statements bChkInv Boolean Confirm invoice printing bChkChq Boolean Confirm check printing bWantInt Boolean Want interest charge bCustStat Boolean Reserved for future use nARAgePrd1 Number Customer and Sales aging period 1 nARAgePrd2 Number Customer and Sales aging period 2 nARAgePrd3 Number Customer and Sales aging period 3 fLateChrge Number Interest rate for outstanding invoices nHowLate Number How many days before charge interest nStmtDays Number Cut–off date on customer statements bCnfmSOPrn Boolean Confirm printing of sales order bPrntSOAdd Boolean Print company address on sales orders

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26 Simply Accounting

bCnfmQTPrn Boolean Confirm printing of quote bPrintQTAd Boolean Print company address on quotes fCusDscPer Number Discount percentage nCusDscDay Number Discount if paid in number of days nCusNetDay Number Discount if net amount paid in number of days bCnfmRcPrn Boolean Confirm receipt printing bPrntRcAdd Boolean Print company address on receipts bCDiscBfTx Boolean Calculate discount before tax sInvCmt Text Invoice English comment sOrdCmt Text Sales orders English comment sQtCmt Text Quotes English comment bVSeqInv Boolean Verify number sequence for invoices bVSeqQT Boolean Verify number sequence for sales quotes bVSeqRcpt Boolean Verify number sequence for receipts bVSeqDep Boolean Verify number sequence for customer deposits bVSeqPO Boolean Verify number sequence for purchase orders bVSeqChk Boolean Verify number sequence for checks bVSeqTS Boolean Verify number sequence for time slips bCnfmTSPrn Boolean Comfirm printing of time slips nProvState Number Reserved for future use lDefTaxCode Number Reserved for future use bBatchInvs Boolean Use batch printing for invoices bBatchPOs Boolean Use batch printing for purchase orders bBatchSOs Boolean Use batch printing for sales orders bBatchSQs Boolean Use batch printing for sales quotes bBatchRcpt Boolean Use batch printing for receipts bBatchStmt Boolean Use batch printing for statements bBatchDpts Boolean Use batch printing for deposits bBatchTSlp Boolean Use batch printing for time slips bBatchChqs Boolean Use batch printing for checks lDefETCust Number Not currently used bPrntTaxId Boolean Not used in Simply Accounting lTaxAuthId Number Not used in Simply Accounting bPrintSP Boolean Print salesperson on invoice, SO, Quote bHideOrdV Boolean Hide orders for vendor bHideQteV Boolean Hide quotes for vendor bHideOrdC Boolean Hide orders for customer bHideQteC Boolean Hide quotes for customer bChkDupInv Boolean Check for duplicates for Invoices bChkDupRcp Boolean Check for duplicates for Receipts bCenDSAdd Boolean Print company name on deposit slips bChkDSlp Boolean Confirm deposit slip printing bVSeqDSlp Boolean Verify number sequence for deposit slips bBatchDSlp Boolean Use batch printing for deposit slips lRQSupID Number Revenue Quebec Supplier ID sInvCmtF Text Invoice French comment – Canada only. When not

in use, the value must be same as sName sOrdCmtF Text Sales orders French comment – Canada only. When

not in use, the value must be same as sInvCmt sQtCmtF Text Quotes French comment – Canada only. When not

in use, the value must be same as sQtCmt bCDiscLine Boolean Calculate line discount for sales journal bHidePSlpC Boolean Hide packing slip bChkPSlp Boolean Confirm packing slip printing/e-mailing bPSlpAddr Boolean Print company name on packing slips bBatchPSlp Boolean Use batch printing for packing slip sDfVenCity Text Default city for new vendor sDfVenProv Text Default province for new vendor sDfVenCoun Text Default country for new vendor sDfCenCity Text Default city for new customer sDfCenProv Text Default province for new customer sDfCenCoun Text Default country for new customer bNxtAvInv Boolean Use next available number for invoice bNxtAvQT Boolean Use next available number for sales quote bNxtAvRcpt Boolean Use next available number for receipt

COMPANY INFORMATION

Data Dictionary 27

bNxtAvDep Boolean Use next available number for customer deposit bNxtAvPO Boolean Use next available number for purchase order bNxtAvChk Boolean Use next available number for cheque bNxtAvTS Boolean Use next available number for time slip bNxtAvDS Boolean Use next available number for deposit slip Table: tFrgnBnk Contains company linked accounts for foreign bank accounts. Columns

Name Type Description nModule Number Module tag* lCurrncyId Number Currency ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only lAcctId Number Bank account for currency lAcctDptId Number Department ID for bank account * Module Tag:

1 Vendors and Purchases 2 Customers and Sales

Table: tLinkAct Contains company linked accounts. Columns

Name Type Description lCompId Number Company ID nLineNum Number Line Number* dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only lAcNcashV Number Principal vendors bank account for home currency lAcNcashC Number Principal customers bank account for home

currency lAcNcashE Number Payroll bank account lAcNaccRec Number Accounts receivable lAcNaccPay Number Accounts payable lAcNholOwe Number Vacation/Tax Pay 1 payable lAcNqTipPy Number Quebec Tips payable – Canada only lAcNretErn Number Retained Earnings lAcNcurErn Number Current Earnings lAcNFrRev Number Freight revenue lAcNsalDis Number Sales discount lAcNFrExp Number Freight expense lAcNuicExp Number EI (Canada)/LIT (US) expense lAcNcppExp Number CPP (Canada)/FICA–HI (US) payable lAcNqppExp Number QPP (Canada)/FUTA (US) payable lAcNwcbExp Number WCB (Canada)/SUTA (US) payable lAcNqHipEx Number QHIP (Canada)/DIF (US) payable lAcNehtExp Number EHT (Canada)/FICA–OASDI (US) payable lAcNadcExp Number Additional cost for Item Assembly Cost lAcNpurDis Number Purchase discount lAcNinvAdj Number Adjustment Write–off – Canada only lAcNTkDuty Number Account for tracking import duty tAcNActCon Number Account for tracking exchange and rounding

differences in multi-currency lAcNinTran Number Not currently used

COMPANY INFORMATION

28 Simply Accounting

tAcNPrePyC Number Prepayment cash account tAcNPrePay Number Prepayment and Prepaid Orders liability account tAcNPrePyP Number Deposits and Prepaid Orders account lAcNUExpAP Number User-Defined Expenses for Expense A Payables lAcNUExpBP Number User-Defined Expenses for Expense B Payables lAcNUExpCP Number User-Defined Expenses for Expense C Payables lAcNUExpDP Number User-Defined Expenses for Expense DPayables lAcNUExpEP Number User-Defined Expenses for Expense E Payables lAcNUExpAE Number User-Defined Expenses for Expense A Expenses lAcNUExpBE Number User-Defined Expenses for Expense B Expenses lAcNUExpCE Number User-Defined Expenses for Expense C Expenses lAcNUExpDE Number User-Defined Expenses for Expense D Expenses lAcNUExpEE Number User-Defined Expenses for Expense E Expenses lAcNRQPay Number Revenue Quebec Payable Account Internal ID and

Department ID lAcNRQBank Number Bank Account Internal ID and Department ID from

which to Pay Revenue Quebec lAcNQpipEx Number Account ID for the Qpip Expense Linked Account * Line Number:

1 Account Record 2 Department Record

Table: tSchBack Contains automatic backup information. Columns Name Type Description lCompId Number Company ID bAutoSch Boolean Use automatic backup nFreq Number Backup frequency* dtLastBK Date Last backup date sLoc Text Full path of backup file nCopy Number Number of maximum backup files to keep bRemOld Boolean Remove older backup file bWarnRem Boolean Warn before removing backup file * Backup Frequency:

0 Daily 6 Every Monday 7 Every Tuesday 8 Every Wednesday 9 Every Thursday 10 Every Friday 11 Every Saturday 12 Every Sunday

Table: tTaxAuth Contains tax authority information. Columns Name Type Description lId Number Tax ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only sName Text Tax Name in English sTaxId Text Company Tax ID lAcSalTax Number Account to track tax collected bTaxable Boolean Other taxes on this tax

COMPANY INFORMATION

Data Dictionary 29

bPTxExmpt Boolean Company is exempt from tax bPTxTrack Boolean Track taxes paid lAcPurTax Number Account to track taxes paid wTaxRpt Number Paid taxes are reported nACTaxLen Number Number of months to automatically clear tax report

information lFirstRev Number Revision this record was created lLastRev Number Last revision this record was used lDpSalTax Number Department ID for Account to track tax collected lDpPurTax Number Department ID for Account to track tax paid sNameF Text Tax Name in French – Canada only. When not in

use, the value must be same as sName Table: tTaxCode Contains tax code information. Columns Name Type Description lId Number Tax ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only sCode Text Tax code sDesc Text Tax description in English bUsed Boolean Tax code has been used bHidden Boolean Non-standard tax code lFirstRev Number Revision this record was created lLastRev Number Last revision this record was used lUseInFlag Number Journals the tax can be used in* nLineNum Number Line Number sDescF Text Tax description in French – Canada only. When not

in use, the value must be same as sDesc * Journal Tag:

1 All journals 2 Purchases Journal 4 Sales Journal

Table: tTaxdTax Contains tax on tax information Columns Name Type Description lFirstRev Number Revision this record was created lLastRev Number Last revision this record was used lTaxedId Number Tax ID of tax that is taxed lTaxerId Number Tax ID of tax that taxes the lTaxedId Table: tTaxDtl Contains tax reporting detail information. Columns Name Type Description lId Number Tax detail ID lTaxAuth Number Tax ID sComment Text Journal entry comment lRecId Number ID of vendor or customer nModule Number Module where this tax record was created sSource Text Journal entry source code

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30 Simply Accounting

dtDate Date Date of purchase or sale dTotal Number Total of invoice including taxes dTaxable Number Total taxable amount dTax Number Amount of tax paid or charged dNonRef Number Total non-refundable tax dTotTax Number Total of all taxes paid or charged dRate Number Tax rate lJourId Number Journal entry number lVersion Number Version this tax record was created nReport Number Reporting level of tax detail nStatus Number Tax Status* lTaxCode Number Tax code ID lTaxRev Number Tax revision * Tax Status:

0 Taxable 1 Non-taxable 2 Exempt

Table: tTxCdDtl Contains tax code detail information. Columns Name Type Description lTaxId Number Tax code ID lTaxAuth Number Tax ID lFirstRev Number Revision this record was created lLastRev Number Last revision this record was used dPct Number Tax rate bInPrice Boolean Tax is included in price bRefundbl Boolean Tax is refundable nStatus Number Tax Status* * Tax Status:

0 Taxable 1 Non-taxable 2 Exempt

Table: tTxDtlVC – Not currently used Contains temporary tax reporting detail information when using cash-basis VAT reporting. Columns Name Type Description lId Number Tax detail ID lTaxAuth Number Tax ID sComment Text Journal entry comment lRecId Number ID of vendor or customer nModule Number Module where this tax record was created sSource Text Journal entry source code dtDate Date Date of purchase or sale dTotal Number Total of invoice including taxes dTaxable Number Total taxable amount dTax Number Amount of tax paid or charged dNonRef Number Total non-refundable tax dTotTax Number Total of all taxes paid or charged dRate Number Tax rate lJourId Number Journal entry number lVersion Number Version this tax record was created nReport Number Reporting level of tax detail nStatus Number Tax Status* lTaxCode Number Tax code ID

COMPANY INFORMATION

Data Dictionary 31

lTaxRev Number Tax revision dTotPdOff Number Total of invoice including taxes paid off dTxblPdOff Number Total taxable amount paid off dTaxPdOff Number Amount of tax paid or charged paid off dNRefPdOff Number Total non-refundable tax paid off dTtTxPdOff Number Total of all taxes paid or charged paid off * Tax Status:

0 Taxable 1 Non-taxable 2 Exempt

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32 Simply Accounting

CONSOLIDATED COMPANY INFORMATION Table: tCnAcct Contains information on accounts used in a consolidated company. Columns Name Type Description lCompId Number Company ID lActId Number Account Number dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only lAcctIntId Number Internal account ID sActName Text Account name cFunc Text Account type nAcctClass Number Account class dYts Number Starting balance dForYts Number Starting foreign balance lCurrncyId Number Home currency ID bUsed Boolean Account used bInactive Boolean Account inactive bDoBudget Boolean Account budgeted bAllocate Boolean Allow distribution to projects dYtsLY Number Last year’s starting balance dForYtsLY Number Last year’s starting foreign balance dYtc Number Current balance dYtcLY Number Last year’s current balance dForYtc Number Current foreign balance dForYtcLY Number Last year’s current foreign balance sNameAlt Text Alternate Spanish name bDispNotes Boolean Display notes sAcctNotes Text Notes Table: tCnAcDpt Contains information on department/account relationship used in a consolidated company. Columns Name Type Description lCompId Number Company ID lAcctIntId Number Internal account ID lDeptIntId Number Department ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only dYts Number Starting balance dYtc Number Current balance dForYts Number Starting foreign balance dForYtc Number Current foreign balance dYtsLY Number Last year’s starting balance dYtcLY Number Last year’s current balance dForYtsLY Number Last year’s starting foreign balance dForYtcLY Number Last year’s current foreign balance bUsedTY Boolean Posted to this year bUsedLY Boolean Posted to last year

CONSOLIDATED COMPANY INFORMATION

Data Dictionary 33

Table: tCnAcRng Contains starting and ending account ranges for accounts in a consolidated company. Columns Name Type Description lCompId Number Company ID lAcRngId Number Account Range ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only nAcctClass Text Account Class lStartAcct Number Starting account number lEndAcct Number Ending account number * Account Class:

1 Assets 2 Liabilities 3 Equity 4 Revenue 5 Expense

Table: tCnActRl Contains all the history records of tActHDpt from parent and subsidiary companies. Columns Name Type Description lId Number Account relationship ID lSubCompId Number Subsidiary company ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only lSubActId Number Subsidiary company’s account internal ID lParActId Number Parent company's account internal ID lParCompId Number Parent company ID

Table: tCnAHDpt Contains information on departments used in a consolidated company. Columns Name Type Description lCompId Number Company ID lActHDatId Number ID to the tActHDat table - for which year lDeptId Number Department ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only sDeptCode Text Department code sDeptDesc Text Department English description bActive Boolean Department is active sDeptDescF Text Department French description – Canada only,

when not in use, it must be same as sDeptDesc

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34 Simply Accounting

Table: tCnAHDRl Contains all the history records of tActHDRl from parent and subsidiary companies. Columns Name Type Description lCompId Number Company ID lActHDatId Number ID to the tActHDat table - for which year lDeptIntId Number Department ID lAcctIntId Number Account ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only dYts Number Amount at start of period dForYts Number Balance at start of the year in foreign amount bUsed Boolean Posted to this year

Table: tCnAHInf Contains all the history records of tActHInf from parent and subsidiary companies. Columns Name Type Description lCompId Number Company ID lActIntId Number Account ID lActHDatId Number ID to the tActHDat table - for which year dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only lActNum Number Account Number ID sActName Text Account name cFunc Text Account type nAcctClass Number Account class dYts Number Amount at start of period dForYts Number Balance at start of the year in foreign amount lCurrncyId Number Currency ID bUsed Boolean Account used in this fiscal year bInactive Boolean Account Inactive sNameAlt Text Alternate name (Spanish)

Table: tCnAHRel Contains all the history records of tActHRel from parent and subsidiary companies. Columns Name Type Description lCompId Number Company ID lId Number ID to the tActHDat table - for which year dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only lActIntId Number Account ID lActHDatId Number ID to the tActHDat table - for which year lActHIntId Number ID of account in history

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Data Dictionary 35

Table: tCnAHRng Contains all the history records of tActHRng from parent and subsidiary companies. Columns Name Type Description lCompId Number Company ID lActIntId Number Account ID lId Number ID to the tActHDat table - for which year dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only nAcctClass Number Account Class lStartAcct Number Starting account lEndAcct Number Ending account

Table: tCnBgAcL Contains information on account budgets used last year in a consolidated company. Columns Name Type Description lCompId Number Company ID lAcctId Number Account ID lDeptId Number Department ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only dPeriod1 Number Amount from Period 1 dPeriod2 Number Amount from Period 2 dPeriod3 Number Amount from Period 3 dPeriod4 Number Amount from Period 4 dPeriod5 Number Amount from Period 5 dPeriod6 Number Amount from Period 6 dPeriod7 Number Amount from Period 7 dPeriod8 Number Amount from Period 8 dPeriod9 Number Amount from Period 9 dPeriod10 Number Amount from Period 10 dPeriod11 Number Amount from Period 11 dPeriod12 Number Amount from Period 12 dPeriod13 Number Amount from Period 13

Table: tCnBgPrj Contains all the records of tBgtPrj from parent and subsidiary companies. Columns Name Type Description lCompId Number Company ID lPrjId Number Account ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only nPeriod Number The period this record is nYear Number The year this record is dBgtRev Number Revenue budget amount dBgtExp Number Expense budget amount

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36 Simply Accounting

Table: tCnBgtAct Contains budget information for the revenue and expense accounts in the Accounts window used in a consolidated company. Columns Name Type Description lCompId Number Company ID lAcctId Number Account number lDeptId Number Department ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only dPeriod1 Number Amount budgeted for period 1 dPeriod2 Number Amount budgeted for period 2 dPeriod3 Number Amount budgeted for period 3 dPeriod4 Number Amount budgeted for period 4 dPeriod5 Number Amount budgeted for period 5 dPeriod6 Number Amount budgeted for period 6 dPeriod7 Number Amount budgeted for period 7 dPeriod8 Number Amount budgeted for period 8 dPeriod9 Number Amount budgeted for period 9 dPeriod10 Number Amount budgeted for period 10 dPeriod11 Number Amount budgeted for period 11 dPeriod12 Number Amount budgeted for period 12 dPeriod13 Number Amount budgeted for period 13 Table: tCnCurr Contains curreny information in a consolidated company Columns Name Type Description lCurrId Number Currency ID lCompId Number Company ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only sCurrDesc Text Description of the currency sCurrCode Text Currency code nFreq Number Track rate frequency* szSymbol Text Symbol used to represent this currency nSymPos Number Position of symbol – Before (FALSE)/After (TRUE) nDecPlace Number Number of decimal places (up to 2) cDecSep Text Decimal separator cThouSep Text Thousands separator bUsed Boolean Currency used bWarnOld Boolean Warn if exchange rate not up–to–date bHome Boolean Home currency sCentDesc Text Description of the cents – not currently used sDenomDesc Text Description of the denomination * Track Rate Frequency:

0 Daily 1 Weekly 2 Monthly 3 Quarterly 4 Semi–annually 5 Annually

CONSOLIDATED COMPANY INFORMATION

Data Dictionary 37

Table: tCnDpt Contains information on departments used in a consolidated company. Columns Name Type Description lCompId Number Company ID lDeptId Number Department ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only sDeptCode Text Department code sDeptDesc Text Department English description bActive Boolean Department active sDeptDescF Text Department French description – Canada only,

when not is use, it must be same as sDeptDesc Table: tCnProj Contains project information in a consolidated company. Columns Name Type Description lCompId Number Company ID lProjId Number Project ID sName Text Project English name dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only dtStart Date Start date of project dStrRevBal Number Starting revenue balance dStrExpBal Number Starting expense balance dRevBudget Number Budgeted revenues dExpBudget Number Budgeted expenses dSRevBalLY Number Last year’s starting revenue balance dSExpBalLY Number Last year’s starting expense balance bBudget Boolean Budget the project bInactive Boolean Active/Inactive project sNameF Text Project French name – Canada only, when not is

use, it must be same as sName * Project status:

0 Pending 1 In Progress 2 Cancelled 3 Completed

Table: tCnPBFd Contains information of consolidated project balance forward amounts. Columns Name Type Description lCompId Number Company ID lAcctId Number Account ID lDeptId Number Department ID lPrjId Number Project ID dtASDate Date Undocumented – database use only

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38 Simply Accounting

tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only dBalAmt Number Balance forward amount

Table: tCnPBFdL Contains information of consolidated project balance forward amounts for last year. Columns Name Type Description lCompId Number Company ID lAcctId Number Account ID lDeptId Number Department ID lPrjId Number Project ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only dBalAmt Number Balance forward amount

CUSTOMERS

Data Dictionary 39

CUSTOMERS Table: tCCardTr Contains credit card transactions for Verus Sage Payment Services Columns Name Type Description lSPSTrId Number Sage Payment Services transaction ID lSPSTrType Number Sage Payment Services transaction type* sSource Text Source description dtTrDate Date Transaction date dAmount Number Amount of transaction sName Text Card holder name sAddress1 Text Billing address line 1 sAddress2 Text Billing address line 2 sCity Text City sProvState Text Province/State sPostalZip Text Postal/Zip code sCountry Text Country sComment Text Comment description sEmail Text Email address sCCNum Text Last 4 digits of the credit card number sAuthCode Text Authorization code sRefNum Text Reference number * Sage Payment Services transaction type:

-1 Unknown type 0 Invoice 1 Sales receipt 2 Sales order 3 Sales order removed

Table: tCusItem Customer’s matching item information. Columns Name Type Description lCusId Number Customer ID nLineNum Number Item detail line number dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only lMyInvId Number Our inventory ID sCusItem Text Customer’s item part code lMyAcctId Number Our account number lMyDeptId Number Department ID for our account number Table: tCusMemo Contains customer memos. Columns Name Type Description lCusId Number Customer ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only

CUSTOMERS

40 Simply Accounting

sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only sMemo Text Memo dtDateToDo Date Due date for to–do list Table: tCustomr Contains customer records. Columns Name Type Description lId Number Customer ID sName Text Customer name dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only sCntcName Text Contact name sStreet1 Text Street address 1 sStreet2 Text Street address 2 sCity Text City sProvState Text Province/State sCountry Text Country sPostalZip Text Postal/Zip Code sPhone1 Text Phone number 1 sPhone2 Text Phone number 2 sFax Text Fax number dCrLimit Number Credit limit dAmtYtd Number Year–to–date amount of purchases dLastYrAmt Number Last year’s total amount of purchases fDiscPay Number Discount percentage nDiscDay Number Discount if paid in number of days nNetDay Number Discount if net amount paid in number of days bStatement Boolean Print statements bContOnChq Boolean Print contact on check bEmailForm Boolean Email forms is the preference of this customer bEmailCnfm Boolean Email confirmation of receipt invoice and quotes bUseSimply Boolean Customer uses Simply Accounting and can import

invoices and orders bUseMyItem Boolean Customer uses my item numbers dAmtYtdHm Number Year to date amount of purchases in home

currency dAmtLYHm Number Last year’s total amount of purchases in home

currency dCrLimitHm Number Credit limit in home currency bMemInToDo Boolean Display memo in to–do list bUsed Boolean Customer is used lCurrncyId Number Currency ID for customer sEmail Text Customer’s email address sWebSite Text Customer’s website bUseMailAd Boolean Mailing address is used instead of the shipping

address bInactive Boolean Active/Inactive customer lTaxCode Number Default tax code ID used for this customer bIntCust Boolean Internal customer lDfltDptId Number Department ID for default deparment lAcDefRev Number Default customer revenue account lDpDefRev Number Department ID for default revenue account lCompId Number Company ID nLangPref Number Language Preference* lPrcListId Number Price List ID lModVer Number Record change counter. (Increment if record has

changed) dtSince Date Customer Since

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Data Dictionary 41

dtLastSal Date Date of last sale bSyncOL Boolean Synchronize vendor with Microsoft Outlook lInvLocId Number Inventory Location ID dStdDisc Number Default line discount rate lSalManID Number Default sales person ID lBBDataId Number BillilngBoss Data ID * Language Preference:

0 English 1 Spanish – US only 2 French – Canada only

Table: tCustShp Contains customer’s shipping addresses. Columns Name Type Description lCustId Number Customer ID lId Number Shipping address ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only sAddrName Text Address name sAddrNameF Text Address French name - Canada only sShipCntc Text Contact name sShipStrt1 Text Street address 1 sShipStrt2 Text Street address 2 sShipCity Text City sShipPrvSt Text Province/State sShipCnty Text Country sShipPstZp Text Postal/Zip Code sShipPhn1 Text Phone number 1 sShipPhn2 Text Phone number 2 sShipFax Text Fax number sShipEmail Text Email bDefAddr Boolean Default shipping address Table: tCusTr Contains customer transaction headers. Columns Name Type Description lId Number Transaction header ID lCusId Number Customer ID dtDate Date Transaction date sSource Text Check or invoice number of transaction nTranType Number Transaction type* dPreTaxAmt Number Amount of transaction before tax dDiscPer Number Discount percentage nDiscDay Number Discount if paid in number of days nNetDay Number Discount if net amount paid in number of days bHasDetail Boolean Transaction has a tax detail bNotRecd Boolean Invoice has not yet been received bDiscBfrTx Boolean Discount calculated before tax bIsCash Boolean Cash transaction bIsForCurr Boolean Transaction is in a foreign currency lCurrncyId Number Currency ID if transaction is in a foreign currency dExchRate Number Exchange rate if transaction is in foreign currency lJECashId Number Journal entry ID for cash transactions

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42 Simply Accounting

sRef Text Reference number for miscellaneous bills (cannot be same as invoice number, deposit number, or other miscellaneous bill number)

lOrdId Number Order ID of the prepaid order nPdType Number Payment Type* sCreditNam Text Credit card name bPPFilled Boolean Prepaid order is completely filled * Transaction Type:

0 Invoice 1 Receipts 2 Discounts 3 Other payments 4 Deposit 5 Reserved for future use

* Payment Type:

0 Paid later or unknown if entry was posted before version 2004 1 Paid by cash 2 Paid by cheque >= 3 Paid by credit card

Table: tCusTrDt Contains customer transaction details. Columns Name Type Description lId Number Transaction detail ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only lCusTrId Number Transaction header ID dtDate Date Transaction date dAmount Number Amount of transaction dAmtHm Number Amount of transaction in home currency sSource Text Check or invoice number of transaction nTranType Number Transaction type* lBnkAcctId Number Bank account used for cash payment, receipt bHistTran Boolean Transaction created in history mode bCCard Boolean Credit card transaction dExchRate Number Exchange rate if transaction is in foreign currency lChqId Number Check ID lBankDptId Number Department ID Bank account used bWebStore Boolean Is a Webstore transaction dAmtOwg Number Discount available or amount owing at the time of

the payment bReversed Boolean Transaction has been adjusted * Transaction Type:

0 Invoice 1 Payment 2 Discount 3 Other payments 4 Deposit 5 Reserved for future use

Table: tCusTxDt Contains customer tax exemption information. Columns

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Data Dictionary 43

Name Type Description lCustId Number Customer ID lTaxAuth Number Tax ID bExempt Boolean Customer is exempt from tax sTaxId Text Customer’s tax ID code dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only Table: tCusUDF Contains user-defined information for customers. Columns Name Type Description lCusId Number Customer ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only sUsrDfnd1 Text User-defined information 1 sUsrDfnd2 Text User-defined information 2 sUsrDfnd3 Text User-defined information 3 sUsrDfnd4 Text User-defined information 4 sUsrDfnd5 Text User-defined information 5 bPopInfo1 Boolean Show user-defined information 1 bPopInfo2 Boolean Show user-defined information 2 bPopInfo3 Boolean Show user-defined information 3 bPopInfo4 Boolean Show user-defined information 4 bPopInfo5 Boolean Show user-defined information 5 Table: tSalOrdr Contains sales order header information. Columns

Name Type Description lId Number Sales order ID lCusId Number Customer ID sSONum Text Sales order/quote number dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only sName Text Customer name sSoldTo1 Text Customer address line 1 sSoldTo2 Text Customer address line 2 sSoldTo3 Text Customer address line 3 sSoldTo4 Text Customer address line 4 sSoldTo5 Text Customer address line 5 sShipTo1 Text Ship to address 1 sShipTo2 Text Ship to address 2 sShipTo3 Text Ship to address 3 sShipTo4 Text Ship to address 4 sShipTo5 Text Ship to address 5 sShipTo6 Text Ship to address 6 dtShipDate Date Requested ship date dtSODate Date Sales order date bPrinted Boolean Sales order has been printed bEmailed Boolean Sales order has been emailed sUser Text User name of user that entered this transactioin fDiscPer Number Discount percentage

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44 Simply Accounting

nDiscDay Number Discount if paid in number of days nNetDay Number Discount if net amount paid in number of days dTotal Number Total amount lJourId Number Next journal entry number at the time this purchase

order was posted/adjusted sComment Text Invoice comment sShipper Text Shipper’s name bQuote Boolean Is this a quote bImport Boolean Is this an imported entry and has not been adjusted

yet lCurrncyId Number Currency ID used dExchRate Number Exchange rate if transaction uses a foreign currency bEtran Boolean Order for Webstore bPrePaid Boolean Order already paid lPaidJor Number journal number of the prepaid journal entry nPdType Number Prepayment Type* sCrdName Text Credit card name if paid by credit card lAcctNum Number Account number if prepaid by cash/cheque lDepId Number Department of the account lSoldBy Number Salesperson (employee) ID szSoldBy Text Salesperson (employee) name sChqNum Text Cheque number for sales order bDSProc Boolean Order cleared in the deposit slip bCleared Boolean Order cleared from the system lChqId Number Cheque header ID for prepayments by cheque lInvLocId Number Inventory Location ID bRmBPLst Boolean Removed from batch printing list lAddrId Number Shipping address ID nLangPref Number Customer’s preferred language * Prepayment Type:

0 Pay later 1 Paid by Cash 2 Paid by Cheque >=3 Paid by Credit Card

Table: tSOLine Contains sales order/quote details. Columns

Name Type Description lSOId Number Sales order ID nLineNum Number Sales order detail line number lInventId Number Inventory and service ID sPartCode Text Inventory item number dQuantity Number Quantity received (stocking units) dOrdered Number Quantity ordered (stocking units) dRemaining Number Quantity on back order (stocking units) sUnits Text Units nUnitType Number Type of units used* sDesc Text Inventory item description dPrice Number Inventory item price lTaxCode Number Tax code ID lTaxRev Number Tax revision used bFreight Boolean Freight line dAmount Number Amount lAcctId Number Account ID bInvItem Boolean Inventory (TRUE) or Service (FALSE) item lAcctDptId Number Department ID for Account bDefPrc Number Price is default price from price list lPrcListId Number Price list ID dBasePrice Number Inventroy item’s base price dLineDisc Number Inventroy items’s line discount percentage

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Data Dictionary 45

bDefBsPric Number Base price is default price from price list * Unit Type:

1 Stocking units 2 Buying units 3 Selling units

Table: tSOLineT Contains tax information for sales order and quote detail lines. Columns Name Type Description lSORecId Number Sales order ID nLineNum Number Sales order detail line number lTaxAuth Number Tax ID bExempt Boolean Tax is exempt bTaxAmtDef Boolean Use calculated tax amount dTaxAmt Number Tax amount Table: tSOToT Contains total taxes for a sales order or quote. Columns Name Type Description lSORecId Number Sales order ID lTaxAuth Number Tax ID dTaxAmt Number Total tax amount dNonRef Number Total non-refundable amount

DATABASE

46 Simply Accounting

DATABASE Table: tFileVer Contains the file version information. Columns Name Type Description lId Number File version record ID nVers Number Version number nDataType Number Country/Region this data belongs to* nDBType Number Database type sDBResrvd Text Undocumented – database use only sDBRsrvd2 Text Undocumented – database use only sDBRsrvd3 Text Undocumented – database use only sDBRsrvd4 Text Undocumented – database use only sRelNum Text Release number of the product bAcctCopy Boolean Is an accountant's copy bSample Boolean Is sample data * Country/Region ID:

1 English Canadian version 2 US version 3 French Canadian version

Table: tNxtPIds Contains the next primary key for database tables. Columns

Name Type Description lId Number Table ID* dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only lNextId Number Next primary key for the table * Table ID:

20 tAccount 82 tPyDet 160 tRCGen 223 tRcpHdr 354 tSDSCash 24 tBRSum 90 tInvent 163 tRCPur 224 tPrlHdr 369 tRQRet 25 tBRTr 97 tPrcList 166 tRCSal 225 tActDpt 381 tGrpExp 26 tBRSumJE 100 tJourEnt 169 tRCPrl 255 tActRang 386 tCustShp 30 tProject 103 tJEntLY 171 tRCPrlU 256 tJobCat 388 tInvLot 40 tVendor 106 tJEntCsh 173 tRCTrf 261 tCnActRl 390 tInvCate 43 tVenTr 110 tUser 176 tRCAdj 268 tDeposit 391 tUsrRole 44 tVenTrDt 113 tCurrncy 179 tRCPay 269 tDSCheq 400 tInvSNum 50 tCustomr 115 tCCard 191 tTaxAuth 270 tDSCash 404 tSBom 53 tCusTr 116 tShipper 192 tTaxCode 272 tDSDenom 407 tJEntPH 54 tCusTrDt 119 tTask 200 tActHRel 273 tDSMult 408 tJELYPH 60 tPurOrdr 121 tStmtDwn 201 tActHDat 304 tRptOpts 414 tBBUser 62 tSalOrdr 122 tSDLine 210 tRCBOM 307 tRptGrp 415 tBBData 70 tEmpUS 123 tUserWnd 212 tRCTSlp 350 tInvLoc 72 tPyDetU 126 tTaxDtl 220 tTSRec 352 tSDSHdr 80 tEmp 150 tITRec 222 tPmtHdr 353 tSDSChqs

Table: tTBStat Contains the table status of database tables. Columns

DATABASE

Data Dictionary 47

Name Type Description lId Number Table ID* dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only * Table ID:

20 tAccount 51 tCusMemo 81 tEmpMemo 166 tRCSal 212 tRCTSlp 24 tBRSum 53 tCusTr 90 tInvent 169 tRCPrl 30 tProject 60 tPurOrdr 111 tUserLog 171 tRCPrlU 40 tVendor 62 tSalOrdr 116 tShipper 173 tRCTrf 41 tVenMemo 70 tEmpUS 119 tTask 176 tRCAdj 43 tVenTr 71 tEmpMmoU 160 tRCGen 179 tRCPay 50 tCustomr 80 tEmp 163 tRCPur 210 tRCBom

Table: tUser Contains user security information. Columns

Name Type Description lId Number User ID sName Text User name nGLAccess Number Rights to General Ledger* nPAAccess Number Rights to Payables Ledger* nREAccess Number Rights to Receivables Ledger* nPRAccess Number Rights to Payroll Ledger* nINAccess Number Rights to Inventory Ledger* nPJAccess Number Rights to Projects Ledger* n3rdParty Number Rights using third party products** bAdmin Boolean Administrator account nTBAccess Number Rights to Time and Billing* nGJAccess Number Rights to General Journal and Account Rec* nPUJAccess Number Rights to Purchase Journal* nPYJAccess Number Rights to Payments Journal* nSJAccess Number Rights to Sales Journal* nRJAccess Number Rights to Receipts Journal* nPRJAccess Number Rights to Payroll Journal and AutoPayroll Journal* nIJAccess Number Rights to IA/BOM and Adjustments Journal* bFullAcc Boolean Full Accounting Rights nLangPref Number Language Preference*** nUserType Number User type**** sPassword Text User’s password bExpired Boolean Password has expired lRole Number User’s security role ID nBRAccess Number Rights to Bank Reconciliation Journal* nDSAccess Number Rights to Deposit Slips Journal* * Rights for Module Access:

0 No access 1 View access 2 Edit access 3 View and Edit access 4 Report access 5 View and Report access 7 View, Edit, and Report access

** Rights Using Third Party Products:

0 No rights from third party products 1 Read only rights from third party products 2 Read & Write rights from third party products

*** Language Preference:

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48 Simply Accounting

0 English 1 Spanish – US only 2 French – Canada only

**** User Type:

0 Accounting User 1 Timeslips Only User

Table: tUserLog Contains a list of users currently logged on the system. Columns

Name Type Description lUserId Number User ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only sSAVer Number Version number of Simply Accounting using this

data sSerial Text Serial number of Simply Accounting using this data sSADesc Text Description of Simply Accounting using this data sSessionId Text Session Id – Online version only bExclusive Boolean Data open in exclusinve mode – Online version only sCompName Text Undocumented – Simply use only lProcId Number Undocumented – Simply use only Table: tUsrRole Contains security role information Columns

Name Type Description lId Number Role ID sName Text Role name in English sNameFr Text Role name in French sDesc Text Role description in English sDescFr Text Role description in French nGLAccess Number Rights to General Ledger* nPAAccess Number Rights to Payables Ledger* nREAccess Number Rights to Receivables Ledger* nPRAccess Number Rights to Payroll Ledger* nINAccess Number Rights to Inventory Ledger* nPJAccess Number Rights to Projects Ledger* nTBAccess Number Rights to Time and Billing* nGJAccess Number Rights to General Journal and Account Rec* nPUJAccess Number Rights to Purchase Journal* nPYJAccess Number Rights to Payments Journal* nSJAccess Number Rights to Sales Journal* nRJAccess Number Rights to Receipts Journal* nPRJAccess Number Rights to Payroll Journal and AutoPayroll Journal* nIJAccess Number Rights to IA/BOM and Adjustments Journal* bFullAcc Boolean Full Accounting Rights nBRAccess Number Rights to Bank Reconciliation Journal* nDSAccess Number Rights to Deposit Slips Journal* * Rights for Module Access:

0 No access 1 View access 2 Edit access 3 View and Edit access 4 Report access

DATABASE

Data Dictionary 49

5 View and Report access 7 View, Edit, and Report access

Table: tUsrRpt Contains user security information for reports. Columns Name Type Description lUserId Number User ID lReportId Number Report ID nAccess Number Report rights* * Report rights:

0 No access 1 View access

Table: tUsrRRpt Contains security role information for reports. Columns Name Type Description lUsrRoleId Number Role ID lReportId Number Report ID nAccess Number Report rights* * Report rights:

0 No access 1 View access

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50 Simply Accounting

EMPLOYEES Table: tEmp – Canada only Contains employee records. Columns

Name Type Description lId Number Employee ID sName Text Employee name dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only sStreet1 Text Street address 1 sStreet2 Text Street address 2 sCity Text City sProvState Text Province/State sCountry Text Country sPostalZip Text Postal/Zip code sPhone1 Text Phone number 1 sPhone2 Text Phone number 2 dtBirth Date Date of birth dtHire Date Date of hire sSIN Text Social Insurance Number nProvNum Number Tax table number* dTD1Amt Number TD1 claim amount dProvClaim Number Provincial claim amount dExtraTax Number Additional tax per period fEIRate Number EI rate bInsure Boolean EI used bRetain Boolean Holiday pay retained bMemInTodo Boolean Memo in to–do list nPayPeriod Number Number of pay periods dtLastPaid Date Date the employee was last paid bInactive Boolean Active/Inactive employee dFedIndex Number Federal claim subject to indexing dProvIndex Number Provincial claim subject to indexing bWageExp Boolean Uses the wage expense account lAcWageExp Number Wage expense account dtTerm Date Termination date cROECode Text Record of Employment Code** lDpWageExp Number Department ID for wage expense account lDfltDptId Number Default department ID for employee lCompId Number Company ID bDirectDep Boolean Use direct deposit for this employee dEmpEtHrs Number number of hours worked dEmpEtATrk Number % of hours worked to be tracked for entitlement A dEmpEtAMax Number Maximum days can be accured for entitlement A bEmpEtAClr Boolean Clear days at the end of year for entitlement A dEmpEtBTrk Number % of hours worked to be tracked for entitlement B dEmpEtBMax Number Maximum days can be accured for entitlement B bEmpEtBClr Boolean Clear days at the end of year for entitlement B dEmpEtCTrk Number % of hours worked to be tracked for entitlement C dEmpEtCMax Number Maximum days can be accured for entitlement C bEmpEtCClr Boolean Clear days at the end of year for entitlement C dEmpEtDTrk Number % of hours worked to be tracked for entitlement D dEmpEtDMax Number Maximum days can be accured for entitlement D bEmpEtDClr Boolean Clear days at the end of year for entitlement D dEmpEtETrk Number % of hours worked to be tracked for entitlement E dEmpEtEMax Number Maximum days can be accured for entitlement E bEmpEtEClr Boolean Clear days at the end of year for entitlement E dDefUDExpA Number User-defined expense A dDefUDExpB Number User-defined expense B

EMPLOYEES

Data Dictionary 51

dDefUDExpC Number User-defined expense C dDefUDExpD Number User-defined expense D dDefUDExpE Number User-defined expense E bCPPExempt Number CPP/QPP Excempt lJobCatId Number Job Category Id nLangPref Number Language Preference*** lModVer Number Record change counter. (Increment if record has

changed) sRPPRegNo Text RPP or DSP registration number sEmpCode Text Employment code fPenAdj Number Pension adjustment amount nAdrProvCD Number Province code lExpGrpId Number Expense group ID bQpipIns Boolean Indicate whether to deduct QPIP bVacOnVac Boolean Calculate vacation on vacation paid dAddQueTax Number Additonal Quebec tax sEmail Text Employee’s email address * Tax Table:

0 Alberta 5 Northwest Territories 10 Saskatchewan 1 British Columbia 6 Nova Scotia 11 Yukon 2 Manitoba 7 Ontario 12 Nunavut 3 New Brunswick 8 Prince Edward Island 4 Newfoundland 9 Quebec

** Record of Employment Code:

A Shortage of Work F Pregnancy M Dismissal B Strike or Lockout G Retirement N Leave of Absence C Return to School H Work Sharing P Parental D Illness or Injury J Apprentice Training E Quit K Other

*** Language Preference:

0 English 1 Spanish – US only 2 French – Canada only

Table: tEmpDD Contains employee direct deposit information Columns Name Type Description lEmpId Number Employee ID nLineNo Number Direct deposit line number sBankNo Text Bank number sTransitNo Text Transit number sAccountNo Text Account number dPercent Number Percentage dAmount Number Amount bActive Boolean Active status sAcctType Text Account type – US only. Table: tEmpDDLg Contains employee direct deposit log information Columns Name Type Description lChequeID Number ID from tPrlHdr nLineNo Number Line number sBankNo Text Bank number sTransitNo Text Transit number sAccountNo Text Account number dAmount Number Amount

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52 Simply Accounting

sAcctType Text Acount type – US only. Table: tEmpMmoU – US only Contains employee memos. Columns Name Type Description lEmpId Number Employee ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only sMemo Text Memo dtDateToDo Date Due date for to–do list Table: tEmpMemo – Canada only Contains employee memos. Columns Name Type Description lEmpId Number Employee ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only sMemo Text Memo dtDateToDo Date Due date for to–do list Table: tEmpPy1– Canada only Contains employee income setup information. Columns Name Type Description lCompId Number Company ID lEmpId Number Employee ID lIncId Number Income ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only nType Number Income type bUseInSlip Boolean Use in paycheque dAmtPrUnit Number Amount per unit dUnitsPrPd Number Units per period dPeriodHrs Number Hours per period dAmtHist Number Historical amount dAmtYtd Number YTD amount dWcbRate Number WCB rate for income Table: tEmpPy2– Canada only Contains employee deduction setup information. Columns Name Type Description lCompId Number Company ID lEmpId Number Employee ID

EMPLOYEES

Data Dictionary 53

lDedId Number Deduction ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only bUseInSlip Boolean Use in paycheque dDedPerPd Number Amount per period dAmtHist Number Historical amount dAmtYtd Number YTD amount Table: tEmpR1 – Canada only Contains R1 numbers generated by eFile. Columns Name Type Description lEmpId Number Employee ID nCalYear Number Calendar year sEFileNum Text eFile number generated nSubFreq Number Number of times the eFile has been submitted dtTranR1 Date Date of R1 transimision Table: tEmpT4 – Canada only Contains T4 numbers generated by eFile. Columns Name Type Description lEmpId Number Employee ID nCalYear Number Calendar year nSubFreq Number Number of times the eFile has been submitted sT4Id Text eFile number generated dtTranT4 Date Date of T4 transimision Table: tEmpUDF – Canada only Contains user-defined information for employees. Columns Name Type Description lEmpId Number Employee ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only sUsrDfnd1 Text User-defined information 1 sUsrDfnd2 Text User-defined information 2 sUsrDfnd3 Text User-defined information 3 sUsrDfnd4 Text User-defined information 4 sUsrDfnd5 Text User-defined information 5 bPopInfo1 Boolean Show user-defined information 1 bPopInfo2 Boolean Show user-defined information 2 bPopInfo3 Boolean Show user-defined information 3 bPopInfo4 Boolean Show user-defined information 4 bPopInfo5 Boolean Show user-defined information 5 Table: tEmpUDFU – US Only Contains user-defined information for employees. Columns

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54 Simply Accounting

Name Type Description lEmpId Number Employee ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only sUsrDfnd1 Text User-defined information 1 sUsrDfnd2 Text User-defined information 2 sUsrDfnd3 Text User-defined information 3 sUsrDfnd4 Text User-defined information 4 sUsrDfnd5 Text User-defined information 5 bPopInfo1 Boolean Show user-defined information 1 bPopInfo2 Boolean Show user-defined information 2 bPopInfo3 Boolean Show user-defined information 3 bPopInfo4 Boolean Show user-defined information 4 bPopInfo5 Boolean Show user-defined information 5 Table: tEmpUS – US only Contains employee records. Columns

Name Type Description lId Number Employee ID sName Text Employee name dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only sStreet1 Text Street address 1 sStreet2 Text Street address 2 sCity Text City sProvState Text Province/State sCountry Text Country sPostalZip Text Postal/Zip code sPhone1 Text Phone number 1 sPhone2 Text Phone number 2 dtBirth Date Date of birth dtHire Date Date of hire dtTerm Date Date of termination sSSN Text Social Security Number dExtraFIT Number Additional FIT deducted per period dExtraSIT Number Additional SIT deducted per period nPayPeriod Number Number of pay periods nStateNum Number Tax table number* nDep Number Number of dependants nStaExempt Number Number of state exemptions nFedExempt Number Number of federal exemptions nAddExempt Number Additional exemptions bFedStatus Boolean Federal filing status bStaStatus Number State filing status bFICAExmpt Boolean FICA except bDifReset Boolean Not currently used bMemInTodo Boolean Memo in to–do list dtLastPaid Date Date the employee was last paid bInactive Boolean Active/Inactive employee bWageExp Boolean Uses the wage expense account lAcWageExp Number Wage expense account lDpWageExp Number Department ID for wage expense account lDfltDptId Number Default department ID for employee lCompId Number Company ID bDirectDep Boolean Use direct deposit for this employee dEmpEtHrs Number number of hours worked

EMPLOYEES

Data Dictionary 55

dEmpEtATrk Number % of hours worked to be tracked for entitlement A dEmpEtAMax Number Maximum days can be accured for entitlement A bEmpEtAClr Boolean Clear days at the end of year for entitlement A dEmpEtBTrk Number % of hours worked to be tracked for entitlement B dEmpEtBMax Number Maximum days can be accured for entitlement B bEmpEtBClr Boolean Clear days at the end of year for entitlement B dEmpEtCTrk Number % of hours worked to be tracked for entitlement C dEmpEtCMax Number Maximum days can be accured for entitlement C bEmpEtCClr Boolean Clear days at the end of year for entitlement C dEmpEtDTrk Number % of hours worked to be tracked for entitlement D dEmpEtDMax Number Maximum days can be accured for entitlement D bEmpEtDClr Boolean Clear days at the end of year for entitlement D dEmpEtETrk Number % of hours worked to be tracked for entitlement E dEmpEtEMax Number Maximum days can be accured for entitlement E bEmpEtEClr Boolean Clear days at the end of year for entitlement E dDefUDExpA Number User-defined expense A dDefUDExpB Number User-defined expense B dDefUDExpC Number User-defined expense C dDefUDExpD Number User-defined expense D dDefUDExpE Number User-defined expense E lJobCatId Number Job Category Id nLangPref Number Language Preference** lModVer Number Record change counter. (Increment if record has

changed) * Tax Table:

0 Alabama 13 Illinois 26 Montana 39 Rhode Island 1 Alaska 14 Indiana 27 Nebraska 40 South Carolina 2 Arizona 15 Iowa 28 Nevada 41 South Dakota 3 Arkansas 16 Kansas 29 New Hampshire 42 Tennessee 4 California 17 Kentucky 30 New Jersey 43 Texas 5 Colorado 18 Louisiana 31 New Mexico 44 Utah 6 Connecticut 19 Maine 32 New York 45 Vermont 7 Delaware 20 Maryland 33 North Carolina 46 Virginia 8 Dist. of Columbia 21 Massachusetts 34 North Dakota 47 Washington 9 Florida 22 Michigan 35 Ohio 48 West Virginia 10 Georgia 23 Minnesota 36 Oklahoma 49 Wisconsin 11 Hawaii 24 Mississippi 37 Oregon 50 Wyoming 12 Idaho 25 Missouri 38 Pennsylvania

**Language Preference: 0 English 1 Spanish – US only 2 French – Canada only

Table: tGrpExp – Canada Only Contains expense group information. Columns Name Type Description lId Number Expense Group ID dtASDate Number Undocumented – database use only tmASTime Number Undocumented – database use only sASUserId Number Undocumented – database use only sASOrgId Number Undocumented – database use only sDesc Boolean Expense Group English description sDescF Boolean Expense Group French description Table: tGrpIncE Contains income expense group information. Columns

EMPLOYEES

56 Simply Accounting

Name Type Description lGrpExpId Number Expense Group ID lHolAcId Number Account ID of vacation expense lHolDpId Number Department ID of vacation pay expense lRegAcId Number Account ID of wages expense lRegDpId Number Department ID of wages expense lOvtAcId Number Account ID of overtime rate 1 expense lOvtDpId Number Department ID of overtime rate 1 expense lOvt2AcId Number Account ID of overtime rate 2 expense lOvt2DpId Number Department ID of overtime rate 2 expense lIncAAcId Number Account ID of salary expense lIncADpId Number Department ID of salary expense lIncBAcId Number Account ID of commission expense lIncBDpId Number Department ID of commission expense lIncCAcId Number Account ID of income C expense lIncCDpId Number Department ID of income C expense lIncDAcId Number Account ID of income D expense lIncDDpId Number Department ID of income D expense lIncEAcId Number Account ID of income E expense lIncEDpId Number Department ID of income E expense lIncFAcId Number Account ID of income F expense lIncFDpId Number Department ID of income F expense lIncGAcId Number Account ID of income G expense lIncGDpId Number Department ID of income G expense lIncHAcId Number Account ID of income H expense lIncHDpId Number Department ID of income H expense lIncIAcId Number Account ID of income I expense lIncIDpId Number Department ID of income I expense lIncJAcId Number Account ID of income J expense lIncJDpId Number Department ID of income J expense lIncKAcId Number Account ID of income K expense lIncKDpId Number Department ID of income K expense lIncLAcId Number Account ID of income L expense lIncLDpId Number Department ID of income L expense lIncMAcId Number Account ID of income M expense lIncMDpId Number Department ID of income M expens lIncNAcId Number Account ID of income N expense lIncNDpId Number Department ID of income N expense lIncOAcId Number Account ID of income O expense lIncODpId Number Department ID of income O expense lIncPAcId Number Account ID of income P expense lIncPDpId Number Department ID of income P expense lIncQAcId Number Account ID of income Q expense lIncQDpId Number Department ID of income Q expense lIncRAcId Number Account ID of income R expense lIncRDpId Number Department ID of income R expense lIncSAcId Number Account ID of income S expense lIncSDpId Number Department ID of income S expense lIncTAcId Number Account ID of income T expense lIncTDpId Number Department ID of income T expense Table: tGrpTaxE Contains tax expense group information. Columns Name Type Description lGrpExpId Number Expense group ID lUicEAcId Number Account ID of UI lUicEDpId Number Department ID of UI lCppEAcId Number Account ID of CPP lCppEDpId Number Department ID of CPP lWcbEAcId Number Account ID of WCB

Data Dictionary 57

lWcbEDpId Number Department ID of WCB lEhtEAcId Number Account ID of EHT lEhtEDpId Number Department ID of EHT lQppEAcId Number Account ID of QPP lQppEDpId Number Department ID of QPP lQhipEAcId Number Account ID of QHSF lQhipEDpId Number Department ID of QHSF lQpipEAcId Number Internal account ID for QPIP Expense account lQpipEDpId Number Department ID for QPIP Expense department Table: tGrpUDE Contains user-defined expense group information. Columns Name Type Description lGrpExpId Number Expense group ID lUDAEAcId Number Account ID of User Defined Expense Group A lUDAEDpId Number Department ID of User Defined Expense Group A lUDBEAcId Number Account ID of User Defined Expense Group B lUDBEDpId Number Department ID of User Defined Expense Group B lUDCEAcId Number Account ID of User Defined Expense Group C lUDCEDpId Number Department ID of User Defined Expense Group C lUDDEAcId Number Account ID of User Defined Expense Group D lUDDEDpId Number Department ID of User Defined Expense Group D lUDEEAcId Number Account ID of User Defined Expense Group E lUDEEDpId Number Department ID of User Defined Expense Group E Table: tPrlDptA Contains payroll project department allocations. Columns Name Type Description lTransId Number Transaction ID lAccountId Number Account ID lDeptId Number Department ID dAmount Number Amount for allocation dPercent Number Percentage for allocation bAdjByPerc Boolean By Percentage bDefAlloc Boolean Default set to allocation Table: tPyDet – Canada only Contains employee payroll details. Columns

Name Type Description lId Number Payroll detail ID lEmpId Number Employee ID nPayPeriod Number Pay period number dtPayDate Date Date of payroll detail dGross Number Gross pay dEIInsEarn Number EI insurable earnings dtPrdEnd Date Pay period end date bNoRetain Boolean Vacation not retained lVersion Number Version of Simply Accounting this detail was posted

with lJourId Number Corresponding journal entry number dQTSales Number Total Quebec tips taxable Sales amount dQTFrSales Number Total Quebec tips collected amount

58 Simply Accounting

dQTOther Number Total Quebec tips remitted amount dQTAlloc Number Total Quebec tips allocated amount dQTFTaxtip Number Total Quebec tips taxable – federal amount dQTTaxtip Number Total Quebec tips taxable amount lBankActId Number Bank account used dTotExp Number Total expense amount dWageExp Number Wage expense amount dWCBExp Number WCB expense amount dEIExp Number EI expense amount dEHTExp Number EHT expense amount dQHipPay Number QHIP payment dEIEarn Number EI earnings lPrlChId Number Payroll Cheque ID lBankDptId Number Department ID for bank account dHrsWorked Number Number of Hours worked dEarnedA Number Days earned for entitlement A dReleasedA Number Days released for entitlement A dEarnedB Number Days earned for entitlement B dReleasedB Number Days released for entitlement B dEarnedC Number Days earned for entitlement C dReleasedC Number Days released for entitlement C dEarnedD Number Days earned for entitlement D dReleasedD Number Days released for entitlement D dEarnedE Number Days earned for entitlement E dReleasedE Number Days released for entitlement E dUDExpA Number User-defined expense A dUDExpB Number User-defined expense B dUDExpC Number User-defined expense C dUDExpD Number User-defined expense D dUDExpE, Number User-defined expense E bDDeposit Boolean Direct deposit dtPrdStart Date Not currently used. dPenEarn Number Pensionable earning bNoPenEarn Boolean Pensionable earning for this paycheque is not

calculated dQpipEarn Number QPIP Insurable Earnings for the paycheque dQPIPExp Number QPIP expenses for the paycheque Table: tPyDet1– Canada only Contains employee income payroll details. Columns Name Type Description lCompId Number Company ID lEmpId Number Employee ID lDetId Number Payroll detail ID lIncId Number Income ID nType Number Income type bUseInSlip Boolean Use in paycheque dAmtPrUnit Number Amount per unit dUnitsPrPd Number Units per period dPeriodHrs Number Hours per period dAmtPerPd Number Amount per period Table: tPyDet2– Canada only Contains employee deduction payroll details. Columns Name Type Description lCompId Number Company ID lEmpId Number Employee ID lDetId Number Payroll detail ID

Data Dictionary 59

lDedId Number Deduction ID bUseInSlip Boolean Use in paycheque dDedPerPd Number Amount per period Table: tPyDetU – US only Contains employee payroll details. Columns

Name Type Description lId Number Payroll detail ID lEmpId Number Employee ID nPayPeriod Number Pay period number dtPayDate Date Date of payroll detail dGross Number Gross pay dSUTAExp Number SUTA expense amount dSUTATxbl Number SUTA taxable amount dFUTAExp Number FUTA expense amount dFUTATxbl Number FUTA taxable amount dFICAHIExp Number FICAHI expense amount dFICAHITx Number FICAHI taxable amount dFICAOAExp Number FICAOA expense amount dFICAOATx Number FICAOA taxable amount dDifExp Number Dif (SDI) expense amount dDifTxbl Number Dif (SDI) taxable amount dtPrdStart Date Pay period start date dtPrdEnd Date Pay period end date nVersion Number Version of Simply Accounting this detail was posted

with lJourId Number Corresponding journal entry number lBankActId Number Bank account used lPrlChId Number Payroll Cheque ID lBankDptId Number Department ID for bank account dHrsWorked Number Number of Hours worked dEarnedA Number Days earned for entitlement A dReleasedA Number Days released for entitlement A dEarnedB Number Days earned for entitlement B dReleasedB Number Days released for entitlement B dEarnedC Number Days earned for entitlement C dReleasedC Number Days released for entitlement C dEarnedD Number Days earned for entitlement D dReleasedD Number Days released for entitlement D dEarnedE Number Days earned for entitlement E dReleasedE Number Days released for entitlement E dUDExpA Number User-defined expense A dUDExpB Number User-defined expense B dUDExpC Number User-defined expense C dUDExpD Number User-defined expense D dUDExpE, Number User-defined expense E bDDeposit Boolean Direct deposit Table: tEmpPyU1 – US only Contains employee income payroll details. Columns Name Type Description lCompId Number Company ID lEmpId Number Employee ID lIncId Number Income ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only

60 Simply Accounting

nType Number Income type bUseInSlip Boolean Use in paycheque dAmtPrUnit Number Amount per unit dUnitsPrPd Number Units per period dPeriodHrs Number Hours per period Table: tEmpPyU2 – US only Contains employee deduction payroll details. Columns Name Type Description lCompId Number Company ID lEmpId Number Employee ID lDedId Number Deduction ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only bUseInSlip Boolean Use in paycheque dDedPerPd Number Amount per period Table: tPyDetU1 – US only Contains employee income payroll details. Columns Name Type Description lCompId Number Company ID lEmpId Number Employee ID lDetId Number Payroll detail ID lIncId Number Income ID nType Number Income type bUseInSlip Boolean Use in paycheque dAmtPrUnit Number Amount per unit dUnitsPrPd Number Units per period dPeriodHrs Number Hours per period dAmtPerPd Number Amount per period Table: tPyDetU2 – US only Contains employee deduction payroll details. Columns Name Type Description lCompId Number Company ID lEmpId Number Employee ID lDetId Number Payroll detail ID lDedId Number Deduction ID bUseInSlip Boolean Use in paycheque dDedPerPd Number Amount per period Table: tPyQLYU – US only Contains last year’s employee quarter–to–date pay information. Columns

Name Type Description lEmpId Number Employee ID nQtr Number Quarter number dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only

Data Dictionary 61

sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only dNet Number Total net pay dFICAHIExp Number Total FICAHI expense dFICAOAExp Number Total FICAOA expense dFUTAExp Number Total FUTA expense dSUTAExp Number Total SUTA expense dSUTA1Exp Number Total SUTA 1 expense dSUTA2Exp Number Total SUTA 2 expense dDifExp Number Total Dif (SDI) expense dFHIExpTx Number Total FICAHI expense taxable dFICAHITx Number Total FICAHI taxable dFOAExpTx Number Total FICAOA expense taxable dFICAOATx Number Total FICAOA taxable dFUTATxbl Number Total FUTA taxable dSUTATxbl Number Total SUTA taxable dSUTA1Txbl Number Total SUTA 1 taxable dSUTA2Txbl Number Total SUTA 2 taxable dDifTxbl Number Total Dif (SDI) taxable dAcrDayA Number Days accured for entitlement A dAcrDayB Number Days accured for entitlement B dAcrDayC Number Days accured for entitlement C dAcrDayD Number Days accured for entitlement D dAcrDayE Number Days accured for entitlement E dUDExpA Number User-defined expense A dUDExpB Number User-defined expense B dUDExpC Number User-defined expense C dUDExpD Number User-defined expense D dUDExpE Number User-defined expense E Table: tPyQTDHU – US only Contains employee's quarter–to–date pay information in history mode. Columns

Name Type Description lEmpId Number Employee ID nQtr Number Quarter number dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only dNet Number Total net pay dHolPayCum Number Total cumulative holiday pay dFICAHIExp Number Total FICAHI expense dFICAOAExp Number Total FICAOA expense dFUTAExp Number Total FUTA expense dSUTAExp Number Total SUTA expense dSUTA1Exp Number Total SUTA 1 expense dSUTA2Exp Number Total SUTA 2 expense dDifExp Number Total Dif (SDI) expense dFHIExpTx Number Total FICAHI expense taxable dFICAHITx Number Total FICAHI taxable dFOAExpTx Number Total FICAOA expense taxable dFICAOATx Number Total FICAOA taxable dFUTATxbl Number Total FUTA taxable dSUTATxbl Number Total SUTA taxable dSUTA1Txbl Number Total SUTA 1 taxable dSUTA2Txbl Number Total SUTA 2 taxable dDifTxbl Number Total Dif (SDI) taxable dAcrDayA Number Days accured for entitlement A dAcrDayB Number Days accured for entitlement B dAcrDayC Number Days accured for entitlement C dAcrDayD Number Days accured for entitlement D dAcrDayE Number Days accured for entitlement E

62 Simply Accounting

dUDExpA Number User-defined expense A dUDExpB Number User-defined expense B dUDExpC Number User-defined expense C dUDExpD Number User-defined expense D dUDExpE Number User-defined expense E Table: tPyQTDU – US only Contains employee's quarter–to–date pay information. Columns

Name Type Description lEmpId Number Employee ID nQtr Number Quarter number dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only dNet Number Total net pay dHolPayCum Number Total cumulative holiday pay dFICAHIExp Number Total FICAHI expense dFICAOAExp Number Total FICAOA expense dFUTAExp Number Total FUTA expense dSUTAExp Number Total SUTA expense dSUTA1Exp Number Total SUTA 1 expense dSUTA2Exp Number Total SUTA 2 expense dDifExp Number Total Dif (SDI) expense dFHIExpTx Number Total FICAHI expense taxable dFICAHITx Number Total FICAHI taxable dFOAExpTx Number Total FICAOA expense taxable dFICAOATx Number Total FICAOA taxable dFUTATxbl Number Total FUTA taxable dSUTATxbl Number Total SUTA taxable dSUTA1Txbl Number Total SUTA 1 taxable dSUTA2Txbl Number Total SUTA 2 taxable dDifTxbl Number Total Dif (SDI) taxable dAcrDayA Number Days accured for entitlement A dAcrDayB Number Days accured for entitlement B dAcrDayC Number Days accured for entitlement C dAcrDayD Number Days accured for entitlement D dAcrDayE Number Days accured for entitlement E dUDExpA Number User-defined expense A dUDExpB Number User-defined expense B dUDExpC Number User-defined expense C dUDExpD Number User-defined expense D dUDExpE Number User-defined expense E Table: tPySLY – Canada only Contains employee's last year summary information. Columns Name Type Description lEmpId Number Employee ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only dEIEarn Number Total EI insurable earnings dQTSales Number Total Quebec tips taxable Sales dQTFrSales Number Total Quebec tips collected dQTOther Number Total Quebec tips remitted dQTAlloc Number Total Quebec tips allocated

Data Dictionary 63

dQTFTaxTip Number Total Quebec tips taxable – federal dQTTaxTip Number Total Quebec tips taxable dAcrDayA Number Days accured for entitlement A dAcrDayB Number Days accured for entitlement B dAcrDayC Number Days accured for entitlement C dAcrDayD Number Days accured for entitlement D dAcrDayE Number Days accured for entitlement E dUDExpA Number User-defined expense A dUDExpB Number User-defined expense B dUDExpC Number User-defined expense C dUDExpD Number User-defined expense D dUDExpE Number User-defined expense E dExtTax Number Not currently used. fPenAdj Number Pension adjustment amount for eFile dPenEarn Number Pensionable earning sRPPRegNo Text RPP or DSP registration number for eFile sEmpCode Text Employment code for eFile dQpipEarn Number QPIP Insurable Earnings for current year Table: tPySLY1 – Canada only Contains employee's last year income summary information. Columns Name Type Description lCompId Number Company ID lEmpId Number Employee ID lIncId Number Income ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only dAmt Number Amount Table: tPySLY2 – Canada only Contains employee's last year deduction summary information. Columns Name Type Description lCompId Number Company ID lEmpId Number Employee ID lDedId Number Deduction ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only dAmt Number Amount Table: tPySLYU – US only Contains employee's lasr year’s summary pay information. Columns

Name Type Description lEmpId Number Employee number dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only dNet Number Total net pay dFICAHIExp Number Total FICAHI expense

64 Simply Accounting

dFICAOAExp Number Total FICAOA expense dFUTAExp Number Total FUTA expense dSUTAExp Number Total SUTA expense dSUTA1Exp Number Total SUTA 1 expense dSUTA2Exp Number Total SUTA 2 expense dDifExp Number Total Dif (SDI) expense dFHIExpTx Number Total FICAHI expense taxable dFICAHITx Number Total FICAHI taxable dFOAExpTx Number Total FICAOA expense taxable dFICAOATx Number Total FICAOA taxable dFUTATxbl Number Total FUTA taxable dSUTATxbl Number Total SUTA taxable dSUTA1Txbl Number Total SUTA 1 taxable dSUTA2Txbl Number Total SUTA 2 taxable dDifTxbl Number Total Dif (SDI) taxable dAcrDayA Number Days accured for entitlement A dAcrDayB Number Days accured for entitlement B dAcrDayC Number Days accured for entitlement C dAcrDayD Number Days accured for entitlement D dAcrDayE Number Days accured for entitlement E dUDExpA Number User-defined expense A dUDExpB Number User-defined expense B dUDExpC Number User-defined expense C dUDExpD Number User-defined expense D dUDExpE Number User-defined expense E Table: tPySLYU1 – US only Contains employee LY income summary information. Columns Name Type Description lCompId Number Company ID lEmpId Number Employee ID lIncId Number Income ID dAmt Number Amount Table: tPySLYU2 – US only Contains employee LY deduction summary information. Columns Name Type Description lCompId Number Company ID lEmpId Number Employee ID lDedId Number Deduction ID dAmt Number Amount Table: tPyYTD – Canada only Contains employee's year–to–date pay information. Columns

Name Type Description lEmpId Number Employee ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only dEIEarn Number EI insurable earnings year–to–date dQTSales Number Quebec tips taxable Sales year–to–date dQTFrSales Number Quebec tips collected year–to–date

Data Dictionary 65

dQTOther Number Quebec tips remitted year–to–date dQTAlloc Number Quebec tips allocated year–to–date dQTFTaxTip Number Quebec tips taxable – federal year–to–date dQTTaxTip Number Quebec tips taxable year–to–date dAcrDayA Number Days accured for entitlement A year-to-date dAcrDayB Number Days accured for entitlement B year-to-date dAcrDayC Number Days accured for entitlement C year-to-date dAcrDayD Number Days accured for entitlement D year-to-date dAcrDayE Number Days accured for entitlement E year-to-date dUDExpA Number User-defined expense A year-todate dUDExpB Number User-defined expense B year-todate dUDExpC Number User-defined expense C year-todate dUDExpD Number User-defined expense D year-todate dUDExpE Number User-defined expense E year-todate dtPrdStart Date Pay Period start date dExtTax Number Not currently used. dPenEarn Number Pensionable earning dQpipEarn Number QPIP Insurable Earnings for current year Table: tPyYTDH – Canada only Contains employee's year–to–date pay information in history mode. Columns

Name Type Description lEmpId Number Employee ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only dEIEarn Number EI insurable earnings year–to–date dQTSales Number Quebec tips taxable Sales year–to–date dQTFrSales Number Quebec tips collected year–to–date dQTOther Number Quebec tips remitted year–to–date dQTAlloc Number Quebec tips allocated year–to–date dQTFTaxTip Number Quebec tips taxable – federal year–to–date dQTTaxTip Number Quebec tips taxable year–to–date dAcrDayA Number Days accured for entitlement A year-to-date dAcrDayB Number Days accured for entitlement B year-to-date dAcrDayC Number Days accured for entitlement C year-to-date dAcrDayD Number Days accured for entitlement D year-to-date dAcrDayE Number Days accured for entitlement E year-to-date dUDExpA Number User-defined expense A year-todate dUDExpB Number User-defined expense B year-todate dUDExpC Number User-defined expense C year-todate dUDExpD Number User-defined expense D year-todate dUDExpE Number User-defined expense E year-todate dExtTax Number Not currently used. dPenEarn Number Pensionable earning dQpipEarn Number QPIP Insurable Earnings for current year Table: tPyYTDHU – US only Contains employee's year–to–date pay information in history mode. Columns

Name Type Description lEmpId Number Employee ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only dNet Number Total net pay

66 Simply Accounting

dHolPayCum Number Total cumulative holiday pay dFICAHIExp Number Total FICAHI expense dFICAOAExp Number Total FICAOA expense dFUTAExp Number Total FUTA expense dSUTAExp Number Total SUTA expense dSUTA1Exp Number Total SUTA 1 expense dSUTA2Exp Number Total SUTA 2 expense dDifExp Number Total Dif (SDI) expense dFHIExpTx Number Total FICAHI expense taxable dFICAHITx Number Total FICAHI taxable dFOAExpTx Number Total FICAOA expense taxable dFICAOATx Number Total FICAOA taxable dFUTATxbl Number Total FUTA taxable dSUTATxbl Number Total SUTA taxable dSUTA1Txbl Number Total SUTA 1 taxable dSUTA2Txbl Number Total SUTA 2 taxable dDifTxbl Number Total Dif (SDI) taxable dAcrDayA Number Days accured for entitlement A year-to-date dAcrDayB Number Days accured for entitlement B year-to-date dAcrDayC Number Days accured for entitlement C year-to-date dAcrDayD Number Days accured for entitlement D year-to-date dAcrDayE Number Days accured for entitlement E year-to-date dUDExpA Number User-defined expense A year-todate dUDExpB Number User-defined expense B year-todate dUDExpC Number User-defined expense C year-todate dUDExpD Number User-defined expense D year-todate dUDExpE Number User-defined expense E year-todate Table: tPyYTDU – US only Contains employee's year–to–date pay information. Columns

Name Type Description lEmpId Number Employee ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only dNet Number Total net pay dHolPayCum Number Total cumulative holiday pay dFICAHIExp Number Total FICAHI expense dFICAOAExp Number Total FICAOA expense dFUTAExp Number Total FUTA expense dSUTAExp Number Total SUTA expense dSUTA1Exp Number Total SUTA 1 expense dSUTA2Exp Number Total SUTA 2 expense dDifExp Number Total Dif (SDI) expense dFHIExpTx Number Total FICAHI expense taxable dFICAHITx Number Total FICAHI taxable dFOAExpTx Number Total FICAOA expense taxable dFICAOATx Number Total FICAOA taxable dFUTATxbl Number Total FUTA taxable dSUTATxbl Number Total SUTA taxable dSUTA1Txbl Number Total SUTA 1 taxable dSUTA2Txbl Number Total SUTA 2 taxable dDifTxbl Number Total Dif (SDI) taxable dAcrDayA Number Days accured for entitlement A year-to-date dAcrDayB Number Days accured for entitlement B year-to-date dAcrDayC Number Days accured for entitlement C year-to-date dAcrDayD Number Days accured for entitlement D year-to-date dAcrDayE Number Days accured for entitlement E year-to-date dUDExpA Number User-defined expense A year-todate dUDExpB Number User-defined expense B year-todate

Data Dictionary 67

dUDExpC Number User-defined expense C year-todate dUDExpD Number User-defined expense D year-todate dUDExpE Number User-defined expense E year-todate Table: tPyYTDU1 – US only Contains employee YTD income summary information. Columns Name Type Description lCompId Number Company ID lEmpId Number Employee ID lIncId Number Income ID dAmt Number Amount Table: tPyYTDU2 – US only Contains employee YTD deduction summary information. Columns Name Type Description lCompId Number Company ID lEmpId Number Employee ID lDedId Number Deduction ID dAmt Number Amount Table: tPyYTDH1 – US only Contains employee historical YTD income summary information. Columns Name Type Description lCompId Number Company ID lEmpId Number Employee ID lIncId Number Income ID dAmt Number Amount Table: tPyYTDH2 – US only Contains employee historical YTD deduction summary information. Columns Name Type Description lCompId Number Company ID lEmpId Number Employee ID lDedId Number Deduction ID dAmt Number Amount Table: tPyQLYU1 – US only Contains employee last year QTD income summary information. Columns Name Type Description lCompId Number Company ID lEmpId Number Employee ID lIncId Number Income ID nQtr Number Quarter number dAmt Number Amount

68 Simply Accounting

Table: tPyQLYU2 – US only Contains employee last year QTD deduction summary information. Columns Name Type Description lCompId Number Company ID lEmpId Number Employee ID lDedId Number Deduction ID nQtr Number Quarter number dAmt Number Amount Table: tPyQTDU1 – US only Contains employee QTD income summary information. Columns Name Type Description lCompId Number Company ID lEmpId Number Employee ID lIncId Number Income ID nQtr Number Quarter number dAmt Number Amount Table: tPyQTDU2 – US only Contains employee QTD deduction summary information. Columns Name Type Description lCompId Number Company ID lEmpId Number Employee ID lDedId Number Deduction ID nQtr Number Quarter number dAmt Number Amount Table: tPyQTDH1 – US only Contains employee historical QTD income summary information. Columns Name Type Description lCompId Number Company ID lEmpId Number Employee ID lIncId Number Income ID nQtr Number Quarter number dAmt Number Amount Table: tPyQTDH2 – US only Contains employee historical QTD deduction summary information. Columns Name Type Description lCompId Number Company ID lEmpId Number Employee ID lDedId Number Deduction ID nQtr Number Quarter number dAmt Number Amount

Data Dictionary 69

Table: tRQDed – Not currently used Contains information of Source Deductions and Employer Contributions Return. Columns

Name Type Description lID Number Returns ID lCompId Number Company ID dDedContri Number Source Deductions and Compensation Tax dQPP Number QPP Amount dQHSF Number QHSF Amount Table: tRQLodge – Not currently used Contains information of Duty on Lodging Return. Columns

Name Type Description lID Number Returns ID lCompId Number Company ID nNumNights Number Number of Nights dDutyPer Number Duty per Night Table: tRQPrems – Not currently used Contains information of Tax on Insurance Premiums Return. Columns

Name Type Description lID Number Returns ID lCompId Number Company ID dInsPrems Number Insurance Premium Amount dInsRate Number Insurance Premium Tax Rate dAutoPrems Number Auto Insurance Premium Amount dAutoRate Number Auto Insurance Premium Tax Rate Table: tRQQst – Not currently used Contains information of GST/HST and QST Return. Columns

Name Type Description lID Number Returns ID lCompId Number Company ID dtGSTStart Date GST/HST Start Date dtGSTEnd Time GST/HST End Date dSupplies Text Total Amount of Supplies dGSTAmt Text GST/HST and Adjustments Amount dITCAmt Number Input Tax Credit and Adjustments Amount dQSTAmt Date QST and Adjustments Amount dITRAmt Date Input Tax Refund and Adjustments Amount Table: tRQRet – Not currently used Contains information of Revenue Quebec returns. Columns

70 Simply Accounting

Name Type Description lID Number Returns ID lCompId Number Company ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only nType Number Type of Returns * dtStart Date Return Start Date dtEnd Date Return End Date dtDueDate Date Return Due Date nStatus Number Status of Returns ** dtRetDate Date Date return submitted tmRetTime Time Time return submitted sRefNumber Text Reference Number of return submitted bPaid Boolean Return was paid bPmtSubmit Boolean Payment was submitted dtPmtDate Date Date payment submitted tmPmtTime Time Time Payment submitted lJourID Number Payment Journal ID lChqHdrID Number Payment Cheque Header ID dTotalAmt Number Total Amount to Submit for the Return * Type of Returns:

1 GST/HST and QST Return 2 Duty on Tires Return 3 Duty on Lodging Return 4 Tax on Insurance Premiums Return 5 Source Deductions and Employer Contributions Return

* Status of Returns:

1 Incompleted 2 Not Submitted 3 Submitted

Table: tRQTires – Not currently used Contains information of Duty on Tires Return. Columns

Name Type Description lID Number Returns ID lCompId Number Company ID nNumTires Number Number of Tires dDutyPer Number Duty per Tire

HISTORICAL INFORMATION

Data Dictionary 71

HISTORICAL INFORMATION Table: tActHDpt Contains historical department information. Columns Name Type Description lActHDatId Number Historical date ID lDeptId Number Department ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only sDeptCode Text Department code sDeptDesc Text Department English description bActive Boolean Department active sDeptDescF Text Department French description – Canada only,

when not in use, it must be same as sDeptDesc Table: tActHDRl Contains historical department information. Columns Name Type Description lActHDatId Number Historical date ID lDeptIntId Number Historical department information ID lAcctIntId Number Historical account information ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only dYts Number Starting balance dForYts Number Starting foreign balance bUsed Boolean Has been used Table: tActHDat Contains historical date information. Columns Name Type Description lId Number Historical date ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only dtSDate Date Fiscal start date dtCDate Date Conversion date dtFDate Date Fiscal end date dtLtstTran Date Date of latest transaction sYearDesc Text Fiscal year description nHistSet Number History dataset number nVersion Number Version number of Simply which creates the

historical data Table: tActHInf Contains historical account information per year. Columns

HISTORICAL INFORMATION

72 Simply Accounting

Name Type Description lActIntId Number Historical account information ID lActHDatId Number Historical date ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only lActNum Number Account number sActName Text Account name cFunc Text Account type nAcctClass Number Account class dYts Number Starting balance dForYts Number Starting foreign balance lCurrncyId Number Currency ID bUsed Boolean Account has been used bInactive Boolean Account inactive sNameAlt Text Alternate Spanish name Table: tActHRel Contains historical account relationships. Columns Name Type Description lId Number Historical account relationship ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only lActIntId Number Account internal ID lActHDatId Number Historical date ID lActHIntId Number Historical account information ID Table: tActHRng Contains historical account range information. Columns Name Type Description lActHDatId Number Historical account relationship ID lId Number Internal ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only nAcctClass Number Account class lStartAcct Number Starting account lEndAcct Number Ending account Table: tBgtAHxx Contains historical account budgeting information, up to five additional years. The suffix, xx (01–05), in the table name is the number of years older than last year’s data. If we have 2 years of history and the current year is 2002, there would be two tables, tBgtAH01(year 2000) and tBgtAH02 (year 1999). Columns Name Type Description lActId Number Account internal ID lDeptId Number Department ID dtASDate Date Undocumented – database use only

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Data Dictionary 73

tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only dPeriod1 Number Budget amount for period 1 dPeriod2 Number Budget amount for period 2 dPeriod3 Number Budget amount for period 3 dPeriod4 Number Budget amount for period 4 dPeriod5 Number Budget amount for period 5 dPeriod6 Number Budget amount for period 6 dPeriod7 Number Budget amount for period 7 dPeriod8 Number Budget amount for period 8 dPeriod9 Number Budget amount for period 9 dPeriod10 Number Budget amount for period 10 dPeriod11 Number Budget amount for period 11 dPeriod12 Number Budget amount for period 12 dPeriod13 Number Budget amount for period 13 Table: tGMscHxx Contains miscellaneous information for historical general journal. The suffix, xx (01–99), in the table name is the number of years older than last year’s data. If we have 2 years of history and the current year is 2002, there would be two tables, tJEAH01(year 2000) and tJEAH02 (year 1999). Columns Name Type Description lJEntID Number Journal Entry ID bAlocToAll Boolean Apply project allocation to entire transaction lCompId Number Company ID Table: tJEAHxx Contains account information for historical journal entry. The suffix, xx (01–99), in the table name is the number of years older than last year’s data. If we have 2 years of history and the current year is 2002, there would be two tables, tJEAH01(year 2000) and tJEAH02 (year 1999). Columns Name Type Description lJEntId Number Journal Entry ID nLineNum Number Account detail line number lAcctId Number Account ID dAmount Number Amount dAmountFor Number Foreign amount szComment Text Comment for this line lAcctDptId Number Department ID for Account lCompId Number Company ID Table: tJEHxx Contains historical journal entry information. The suffix, xx (01–99), in the table name is the number of years older than last year’s data. If we have 2 years of history and the current year is 2002, there would be two tables, tJEH01(year 2000) and tJEH02 ( year 1999). Columns Name Type Description lId Number Journal Entry ID/Number dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only dtJourDate Date Journal date nModule Number Module tag*

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74 Simply Accounting

nType Number Journal entry type** sSource Text Source description sComment Text Comment description lCurrncyId Number Currency ID used for this journal entry dExchRate Number Exchange rate if this journal entry is in foreign

currency lRecId Number General/vendor/customer/employee/inventory ID

for this journal entry nPymtClass Number Payment type*** sComment2 Text Additional Transaction Info Comment dtCmt2Date Date Additional Transaction Info Date bExported Boolean Not used in Simply Accounting lCompId Number Company ID bAcctEntry Boolean Posted by accountants' edition bAEImport Boolean Imported from accountants' entry bAftYEnd Boolean The entry is posted after year end * Module Tag:

0 General 1 Vendors and Purchases 2 Customers and Sales 3 Employees 4 Inventory and Services

** Journal Entry Type:

0 General, Payment or Transfers 1 Account Reconciliation , Invoice or Adjustment 32 Account Reconciliation Reversed 64 Account Reconciliation Reversal

*** Payment Type:

0 Unclassified 1 Invoice Payment 2 Miscellaneous Bill Payment 3 Credit Card Payment

Table: tJEPHxx Contains historical project information for the journal entry. The suffix, xx (01–99), in the table name is the number of years older than last year’s data. If we have 2 years of history and the current year is 2002, there would be two tables, tJEPH01(year 2000) and tJEPH02 (year 1999). Columns Name Type Description lJEntId Number Journal Entry ID nLineNumAc Number Account detail line number nLineNumPj Number Project detail line number lPrjId Number Project ID dAmount Number Amount dAmountFor Number Foreign amount lCompId Number Company ID lPrjHrsId Number Project allocated by hours record ID Table: tJEPHHxx Contains historical paycheck’s project allocation by hours information. The suffix, xx (01–99), in the table name is the number of years older than last year’s data. If we have 2 years of history and the current year is 2002, there would be two tables, tJEPH01(year 2000) and tJEPH02 (year 1999). Columns Name Type Description lId Number Project allocated by hours record ID dRegHrs Number Regular income hours allocated

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Data Dictionary 75

dOT1Hrs Number Overtime 1hours allocated dOT2Hrs Number Overtime 2hours allocated dIncAHrs Number Income A hours allocated dIncBHrs Number Income B hours allocated dIncCHrs Number Income C hours allocated dIncDHrs Number Income D hours allocated dIncEHrs Number Income E hours allocated dIncFHrs Number Income F hours allocated dIncGHrs Number Income G hours allocated dIncHHrs Number Income H hours allocated dIncIHrs Number Income I hours allocated dIncJAHrs Number Income J hours allocated dIncKHrs Number Income K hours allocated dIncLHrs Number Income L hours allocated dIncMHrs Number Income M hours allocated dIncNHrs Number Income N hours allocated dIncOHrs Number Income O hours allocated dIncPHrs Number Income P hours allocated dIncQHrs Number Income Q hours allocated dIncRHrs Number Income R hours allocated dIncSHrs Number Income S hours allocated dIncTHrs Number Income T hours allocated Table: tJETHxx Contains tax information for journal entry posted from the general journal. The suffix, xx (01–99), in the table name is the number of years older than last year’s data. If we have 2 years of history and the current year is 2002, there would be two tables, tJETH01(year 2000) and tJETH02 (year 1999). Columns Name Type Description lJEntId Number Journal Entry ID nLineNum Number Tax detail line number lAcctId Number Account ID lTaxAuth Number Tax authority ID lTaxCode Number Tax code ID lTaxRev Number Revision number for the tax code nType Number Transaction type* dTax Number Tax amount dOthTax Number Other taxes paid dTaxable Number Amount subject to tax lAcctDptId Number Account department ID lCompId Number Company ID * Transaction type:

1 Purchases 2 Sales

Table: tPjBFHxx Contains historical project balance fowards, up to five additional years. The suffix, xx (01–05), in the table name is the number of years older than last year’s data. If we have 2 years of history and the current year is 2002, there would be two tables, tPjBFH01(year 2000) and tPjBFH02 (year 1999). Columns Name Type Description lActId Number Account internal ID lDeptId Number Department ID lPrjId Number Project ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only

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76 Simply Accounting

dBalAmt Number Balance forward Table: tPyS1Hxx Contains historical employee payroll income details, up to five additional years. The suffix, xx (01–05), in the table name is the number of years older than last year’s data. If we have 2 years of history and the current year is 2002, there would be two tables, tPyS1H01(year 2000) and tPyS1H02 (year 1999). Columns Name Type Description lCompId Number Company ID lEmpId Number Employee ID lIncId Number Income ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only dAmt Number Income amount Table: tPyS2Hxx Contains historical employee payroll deduction details, up to five additional years. The suffix, xx (01–05), in the table name is the number of years older than last year’s data. If we have 2 years of history and the current year is 2002, there would be two tables, tPyS2H01(year 2000) and tPyS2H02 (year 1999). Columns Name Type Description lCompId Number Company ID lEmpId Number Employee ID lDedId Number Deduction ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only dAmt Number Deduction amount Table: tPySHxx – Canada only Contains historical employee payroll details, up to five additional years. The suffix, xx (01–05), in the table name is the number of years older than last year’s data. If we have 2 years of history and the current year is 2002, there would be two tables, tPySH01(year 2000) and tPySH02 (year 1999). Columns Name Type Description lEmpId Number Employee ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only dEIEarn Number Total EI insurable earnings dQTSales Number Total Quebec tips taxable Sales dQTFrSales Number Total Quebec tips collected dQTOther Number Total Quebec tips remitted dQTAlloc Number Total Quebec tips allocated dQTFTaxTip Number Total Quebec tips taxable – federal dQTTaxTip Number Total Quebec tips taxable dAcrDayA Number Days accured for entitlement A dAcrDayB Number Days accured for entitlement B dAcrDayC Number Days accured for entitlement C dAcrDayD Number Days accured for entitlement D dAcrDayE Number Days accured for entitlement E dUDExpA Number User-defined expense A

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Data Dictionary 77

dUDExpB Number User-defined expense B dUDExpC Number User-defined expense C dUDExpD Number User-defined expense D dUDExpE Number User-defined expense E dExtTax Number Not currently used. fPenAdj Number Pension adjustment amount for eFile dPenEarn Number Pensionable earning sRPPRegNo Text RPP or DSP registration number for eFile sEmpCode Text Employment code for eFile dQpipEarn Number QPIP Insurable Earnings for the year

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78 Simply Accounting

INVENTORY AND SERVICE Table: tInvBOM Contains bill of materials for inventory items. Columns Name Type Description lInventId Number Inventory item record ID nLineNum Number Line number dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only lBldInvId Number Inventory item record ID of assembly component dQuantity Number Quantity of assembly component required bNoEdit Boolean Inventory’s build definition cannot be edited Table: tInvByLn Contains inventory By location information Columns Name Type Description lInventId Number Inventory ID lInvLocId Number Inventory Location ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only dInStock Number Quantity of goods on hand dCostStk Number Cost of goods on hand dOrderPt Number Order point, minimum quantity level dLastCost Number Most recent recorded unit selling price dQtyOnOrd Number Quantity on purchase order dLastPPrce Number Most recent recorded unit purchase price dQOnSalOrd Number Quantity on sales order dHInStock Number Historical quantity of goods on hand dHCostStk Number Historical cost of goods on hand Table: tInvCate Contains inventory category information Columns Name Type Description lId Number Inventory category ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only sCatName Text English name sCatNameF Text French name – Canada only, when not in use, it

must be same as sCatName Table: tInvent Contains the inventory and service item records. Columns Name Type Description

INVENTORY AND SERVICE

Data Dictionary 79

lId Number Inventory and service item ID sPartCode Text Item number sName Text Item description dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only lAcNAsset Number Linked asset account lAcNExp Number Linked expense account lAcNRev Number Linked revenue account lAcNVar Number Linked variance account bService Boolean Service (TRUE) or Inventory (FALSE) item bSellAsStk Boolean Selling units are same as stocking units bBuyAsStk Boolean Buying units are same as stocking units bSellToStk Boolean Selling relationship is selling unit per stocking unit bBuyToStk Boolean Buying relationship is buying unit per stocking unit sSellUnit Text Selling units, such as Lbs., tons or yards sBuyUnit Text Buying units, such as Lbs., tons or yards sStockUnit Text Default units, such as Lbs., tons or yards dSellRel Number Selling relationship dBuyRel Number Buying relationship bInactive Boolean Active/Inactive inventory dDutyPer Number Duty percentage bUsedRel Boolean Relationship used, not 1:1:1 anymore dBldQty Number Build quantity dBldCost Number Additional cost to build this item lAcNBOM Number Bill of materials additional cost linked account bIntServ Boolean Internal service activity bServAct Boolean Activity type for time and billing bRelTime Boolean Units are related to time nRelAmt Number Unit relationship amount nRelSel Number Unit Relationship Selection* nStatus Number Billing Status** bOkToChrg Boolean Allow charges for this item if it is not billable nInvType Number Invoicing Type*** - what charges are based on dFlatFee Number Flat fee amount lDptAssId Number Department ID for linked asset account lDptExpId Number Department ID for linked expense account lDptRevId Number Department ID for linked revenue account lDptVarId Number Department ID for linked variance account lDptBOMId Number Department ID for linked BOM account nPayRate Number Income rate that the employee's time is applied to lCompId Number Company ID lModVer Number Record change counter. (Increment if record has

changed) lInvCatId Number Inventory category ID sNameF Text Item French description – Canada only, when not in

use, it must be same as sName sSellUnitF Text Selling units in French, such as Lbs., tons or yards –

Canada only, when not in use, it must be same as sSellUnit

sBuyUnitF Text Buying units in French, such as Lbs., tons or yards – Canada only, when not in use, it must be same as sBuyUnit

sStockUnitF Text Default units in French, such as Lbs., tons or yards – Canada only, when not in use, it must be same as sStockUnit

bSerialNum Boolean Serialization is turned off for the item * Unit Relationship Selection:

0 Minutes per Unit 1 Hours per Unit 2 Units per Minute 3 Units per Hour

** Billing Status:

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80 Simply Accounting

0 Billable 1 Non-Billable 2 No Charge

*** Invoicing Type:

0 Billable Time 1 Flat Fee

Table: tInvExt Contains the additional inventory and service record information, which is used in inventory tracking reports. Columns Name Type Description lInventId Number Inventory and Service item record ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only dtLastSold Date Date of last sale involving item dValAtFStr Number Value on fiscal start date dValAtClr Number Value on date the inventory tracking was last

cleared or started dQtyAtFStr Number Quantity on hand on fiscal start date dQtyAtClr Number Quantity on hand on date the inventory tracking

was last cleared or started dYTDAmtSld Number Amount sold year–to–date dPrAmtSld Number Amount sold last fiscal year dYTDUntSld Number Units sold year–to–date dPrUntSld Number Units sold last year dYTDCOGS Number Cost of goods sold year–to–date dPriorCOGS Number Cost of goods sold last year lYTDNumTx Number Number of transactions year–to–date lPrNumTx Number Number of transactions last year lInvLocId Number Inventory Location ID Table: tInvFPrc Contains the inventory and service foreign pricing information. Columns Name Type Description lInventId Number Inventory and Service item record ID lCurrncyId Number Currency ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only dLPurPrice Number Last purchase price used Table: tInvInfo Contains the additional inventory and service record information. Columns Name Type Description lInventId Number Inventory and Service item record ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only

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Data Dictionary 81

sASOrgId Text Undocumented – database use only sBmpLocal Text Filename for the bitmap of the item sLongDesc Text Long English description for the item sThumb Text Filename for the thumbnail of the item sLongDescF Text Long French description for the item – Canada only,

when not in use, it must be same as sLongDesc Table: tInvLoc Contains inventory location information Columns Name Type Description lId Number Inventory Location ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only sGrpCode Text Code sGrpDesc Text Description bActive Boolean This location is active bUsed Boolean This location is already in use in a transaction nType Number Location type * sGrpDescF Text Description – Canada only. When not in use, the

value must be same as sGrpDesc * Location type:

0 location 1 category

Table: tInvLot Contains inventory lots information Columns Name Type Description lId Number Inventory Lot ID lInventId Number Inventory ID lInvLocId Number Inventory Location ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only dOrigQty Number The quantity the lot originally had when created dQty Number The quantity remained in the lot dValue Number The value remained in the lot dUnitCost Number The cost for the item in this lot. The cost is based on

stock unit dtEntDate Date The date on which this lot is created nITJour Number IT journal number of the transaction where this lot

got created lOrigITId Number The IT Rec Id where this lot got originally created lJourNum Number The journal entry number szSource Text Source bTrfLoc Boolean Transfer from locations Table: tInvPrc Contains inventory items sales prices Columns Name Type Description

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82 Simply Accounting

lInventId Number Inventory and Service record ID lCurrncyId Number Currency ID lPrcListId Number Price list ID bSpecified Boolean Pricing method – fixed price or exchange rate dPrice Number Price dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only lModVer Number Record change counter. (Increment if record has

changed) Table: tInvTxDt Contains inventory and services tax exemption information. Columns Name Type Description lInvId Number Inventory and Service record ID lTaxAuth Number Tax ID bExempt Boolean Inventory/Service is exempt from tax dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only Table: tInvUDF Contains user-defined information for inventory and services. Columns Name Type Description lInventId Number Inventory and Service record ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only sUsrDfnd1 Text User-defined information 1 sUsrDfnd2 Text User-defined information 2 sUsrDfnd3 Text User-defined information 3 sUsrDfnd4 Text User-defined information 4 sUsrDfnd5 Text User-defined information 5 bPopInfo1 Boolean Show user-defined information 1 bPopInfo2 Boolean Show user-defined information 2 bPopInfo3 Boolean Show user-defined information 3 bPopInfo4 Boolean Show user-defined information 4 bPopInfo5 Boolean Show user-defined information 5 Table: tPrcList Contains sales price lists information Columns Name Type Description lId Number Price list ID sDesc Text English Description bActive Boolean Active status bEditable Boolean Can be edited/deleted dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only

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Data Dictionary 83

sASOrgId Text Undocumented – database use only lModVer Number Record change counter. (Increment if record has

changed) sDescF Text French Description – Canada only. When not in use,

the value must be same as sDesc

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84 Simply Accounting

INVENTORY SERIALIZATION Table: tSBom Contains build of material tracking information for a serialized inventory. Each serailzed inventory with different serial number built will have a record. Columns Name Type Description lId Number Build of material tracking ID lITRecId Number Inventory tracking ID nLineNum Number Inventory tracking detail line number lInventId Number Inventory item record ID lSNumId Number Inventory serial number record ID sSerialNum Text Serial number bDissem Boolean Inventory item is dissembled Table: tSBomLn Contains a detail line for a serialized inventory build of material record. Each component with different serial number will have a record Columns Name Type Description lSBomId Number Build of material tracking ID lInventId Number Inventory item record ID nLineNum Number Inventory tracking detail line number lSNumId Number Inventory serial number record ID sSerialNum Text Serial number Table: tInvSNAv Contains lastest inventory serial number availability Columns Name Type Description lInventID Number Inventory and service record ID sSerialNum Text Serial number lInvSNumID Number Serial number ID nStatus Number Serialzed item status* bBOM Boolean Build from Build of material * Serialzed Item Status:

0 Available 1 Sold 2 Returned to Vendor 3 Adjust-out 4 Used in Build 5 Transferred

Table: tInvSNum Contains inventory serialization information Columns Name Type Description lId Number Serial number ID lInvLotId Number Inventory lot ID dtASDate Date Undocumented – database use only

Data Dictionary 85

tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only sSerialNum Text Serial number nStatus Number Serialzed item status* nITJour Number IT journal entry number of the transaction where this

serial number was last used szSource Text Source bTrfLoc Boolean Transferred from other loaction * Serialzed Item Status:

0 Available 1 Sold 2 Returned to Vendor 3 Adjust-out 4 Used in Build 5 Transferred

INVOICE LOOKUP & INVENTORY TRACKING

86 Simply Accounting

INVOICE LOOKUP & INVENTORY TRACKING Table: tBBData Contains BillingBoss tracking information Columns Name Type Description lId Number BillingBoss data ID sGuid Text Unique identified for BillingBoss sMetaData Text Reserverd for future use lBBUserId Number BillingBoss user ID Table: tITLU Contains invoice lookup record information and will be available only when the database stores invoice lookup information. Columns Name Type Description lITRecId Number Inventory tracking ID sName Text Vendor or customer’s name sAddress1 Text Vendor or customer’s address line 1 sAddress2 Text Vendor or customer’s address line 2 sAddress3 Text Vendor or customer’s address line 3 sAddress4 Text Vendor or customer’s address line 4 sAddress5 Text Vendor or customer’s address line 5 sShipTo1 Text Ship to address line 1 sShipTo2 Text Ship to address line 2 sShipTo3 Text Ship to address line 3 sShipTo4 Text Ship to address line 4 sShipTo5 Text Ship to address line 5 sShipTo6 Text Ship to address line 6 dTotal Number Invoice total nTSActSort Number Time Slip Sort Method* when used for consolidation dtTSStart Date Start date of time slip consolidation dtTSEnd Date End date of time slip consolidation sPONum Text Purchase/Sales order number sShpprName Text Shipper’s name sTrackingN Text Package tracking number lAcctId Number Account posted to bDistByAmt Boolean Project allocation by amount b40Data Boolean From 4.0 data bDeleted Boolean Deleted bNotRecd Boolean Waiting for invoice to arrive bFromPO Boolean Originated from a purchase/sales order lAcctDptId Number Department ID for account bAlocToAll Boolean Apply project allocation to entire transaction nTmplType Number Invoice template type lAddrId Number Cusomter’s ship-to address ID dtShipDate Date Ship date nLangPref Number Vendor or customers’ s language preference * Time Slip Sort Method:

1 By Date 2 By Activity 3 By Employee

Table: tITLULi Contains a detail line for invoice lookup.

INVOICE LOOKUP & INVENTORY TRACKING

Data Dictionary 87

Columns Name Type Description lITRecId Number Inventory tracking ID nLineNum Number Invoice detail line number sItem Text Item number sUnits Text Units nUnitType Number Type of units used* sDesc Text Description dAmtInclTx Number Line amount including any tax dOrdered Number Quantity ordered (stocking units) dRemaining Number Quantity on back order (stocking units) dPrice Number Price entered on Invoices, Orders and Quotes

window dDutyPer Number Duty percentage dDutyAmt Number Duty amount bFreight Boolean Freight line lTaxCode Number Tax code ID lTaxRev Number Tax revision used dTaxAmt Number Total tax amount for this line bTSLine Boolean Line is from a time slip dBasePrice Number Base price entered on Invoices, Orders and Quotes

window dLineDisc Number Line discount percentage for sales invoices, orders

and quotes. * Unit Type:

1 Stocking units 2 Buying units 3 Selling units

Table: tITLULiP Contains a project allocation line for an invoice lookup detail line. Columns Name Type Description lITRecId Number Inventory tracking ID nLineNumAc Number Invoice lookup detail line number nLineNumPj Number Project allocation line number for the associated

invoice lookup line lProjId Number Project ID dAmount Number Amount or Percentage, depending on allocation

type found in associated tITLU Table: tITLULiT Contains tax information line for an invoice lookup detail line. Columns Name Type Description lITRecId Number Inventory tracking ID nLineNum Number Invoice lookup detail line number lTaxAuth Number Tax ID bExempt Boolean Tax is exempt dTaxAmt Number Tax amount lDeptId Number Department ID for tax line Table: tITLUToT Contains tax totals for an invoice lookup record. Columns

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88 Simply Accounting

Name Type Description lITRecId Number Inventory tracking ID lTaxAuth Number Tax ID dTaxAmt Number Total tax amount dNonRef Number Total non-refundable amount Table: tITRec Contains inventory tracking information for an invoice. Each transaction posted will have a tITRec record unless cleared. Columns Name Type Description lId Number Inventory tracking ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only lVenCusId Number Vendor/Customer’s ID (0 represents a One–time

vendor or customer) lJourId Number Journal entry ID nTsfIn Number In Item Assembly, number of transferring in lines nJournal Number Journal from which this entry is generated* dtJournal Date Journal entry date dtUsing Date Session date sComment Text Comments sSource1 Text Source code – Invoice or check number depending

whether you use check as source or other internal payment number

sSource2 Text Source code – Invoice or check number depending whether you use check as source or credit card type

sRef Text Reference number in Other Payments dFreight Number Freight revenue amount (this field is additional cost

for Item Assembly records) dInvAmt Number Total amount, including taxes from invoice fDiscPer Number Discount percentage nDiscDay Number Discount if paid in number of days nNetDay Number Discount if net amount paid in number of days dDiscAmt Number Discount amount bCashTrans Boolean Cash transactions bCashAccnt Boolean Cash accounting b40Data Boolean From 4.0 Data bReversal Boolean Reversal – no lookup record associated bReversed Boolean Reversed – lookup has been deleted bFromPO Boolean From a purchase/sales order bPdByCash Boolean Paid by cash bPdbyCC Boolean Paid by credit card bDiscBfTax Boolean Take discount before tax bFromImp Boolean Imported entry bUseMCurr Boolean Multi–currency information is stored bLUCleared Boolean Associated lookup record has been cleared bStoreDuty Boolean Storing duty lCurIdUsed Number Currency ID used dExchRate Number Currency exchange rate sSource3 Text Check/Source number for Other Payments bPrinted Boolean Invoice has been printed bEmailed Boolean Invoice has been emailed lChqId Number Check ID sUser Text User name of user that entered this transactioin bChallan Boolean Not used in Simply Accounting bPaidByWeb Boolean Paid by web store nOrdType Number Order type**

Data Dictionary 89

bPrePaid Boolean Invoice has prepayment amount in it lOrigPPId Number Original prepayment ID from tCusTr or tVenTr lPPId Number Prepayment ID ID from tCusTr or tVenTr dPrePAmt Number Prepayment amount lSoldBy Number Salesperson (employee) ID szSoldBy Text Salesperson (employee) name bDSProc Boolean Order cleared in the deposit slip lInvLocId Number Inventory location ID bTrfLoc Boolean Is a transfer between locations bRmBPLst Boolean Removed from batch printing list bPSPrintd Boolean Sales invoice has been printed as a packing slip bPSRmBPLst Boolean Removed from packing slip batch printing list lBBDataId Number BillingBoss data ID * Journal Types:

7 Purchase, Orders and Quotes 8 Sales, Orders and Quotes 10 Bill of Materials and Item assembly 12 Payments 14 Adjustments

** Order Type:

0 Regular order 1 Web store order

Table: tITRLine Contains a detail line for an inventory tracking record. Columns Name Type Description lITRecId Number Inventory tracking ID nLineNum Number Inventory tracking detail line number sSource Text Source number lInventId Number Inventory and service item ID lAcctId Number Account ID dQty Number Quantity received/sold (stocking units) dPrice Number Price dAmt Number Amount dCost Number Cost dRev Number Revenue bTsfIn Boolean Assembly components line for Item Assembly bVarLine Boolean Variance line bReversal Boolean Reversal line for Purchases and Sales bService Boolean Service item lAcctDptId Number Department ID for account lInvLocId Number Inventory Location ID bDefPrc Boolean Price is default price from price list lPrcListId Number Price list ID dBasePrice Number Base price dLineDisc Number Line discount percentage for sales invoices, orders

and quotes bDefBsPric Boolean Base price is default price from price list Table: tITRLot Contains relationship between the inventory lot table tInvLot and the inventory tracking detail line table, tITRLine. Columns Name Type Description lITRecId Number Inventory tracking ID nLineNum Number Inventory tracking detail line number lLotId Number Inventory lot ID

90 Simply Accounting

dQty Number Quantity received/sold (stocking units) Table: tITRSNum Contains relationship between the inventory serial number table tInvSNum and the inventory tracking detail line table, tITRLine. Columns Name Type Description lITRecID Number Inventory tracking ID nLineNum Number Inventory tracking detail line number lLotID Number Inventory lot ID lSerlNumID Number Inventory serial number ID nStatus Number Serialzed item status* bNotRpt Boolean Currently not used in Simply * Serialzed Item Status:

0 Available 1 Sold 2 Returned to Vendor 3 Adjust-out 4 Used in Build 5 Transferred

JOURNAL ENTRIES

Data Dictionary 91

JOURNAL ENTRIES Table: tGJMsc Contains miscellaneous information for the general journal. Columns Name Type Description lJEntID Number Journal Entry ID bAlocToAll Boolean Apply project allocation to entire transaction lCompId Number Company ID Table: tGJMscLY Contains last year’s miscellaneous information for the general journal. Columns Name Type Description lJEntID Number Journal Entry ID bAlocToAll Boolean Apply project allocation to entire transaction lCompId Number Company ID Table: tJELYPH Contains last year’s paycheck’s project allocation by hours information. Columns Name Type Description lId Number Project allocated by hours record ID dRegHrs Number Regular income hours allocated dOT1Hrs Number Overtime 1hours allocated dOT2Hrs Number Overtime 2hours allocated dIncAHrs Number Income A hours allocated dIncBHrs Number Income B hours allocated dIncCHrs Number Income C hours allocated dIncDHrs Number Income D hours allocated dIncEHrs Number Income E hours allocated dIncFHrs Number Income F hours allocated dIncGHrs Number Income G hours allocated dIncHHrs Number Income H hours allocated dIncIHrs Number Income I hours allocated dIncJAHrs Number Income J hours allocated dIncKHrs Number Income K hours allocated dIncLHrs Number Income L hours allocated dIncMHrs Number Income M hours allocated dIncNHrs Number Income N hours allocated dIncOHrs Number Income O hours allocated dIncPHrs Number Income P hours allocated dIncQHrs Number Income Q hours allocated dIncRHrs Number Income R hours allocated dIncSHrs Number Income S hours allocated dIncTHrs Number Income T hours allocated Table: tJEntAct Contains account information for the journal entry. Columns Name Type Description lJEntId Number Journal Entry ID nLineNum Number Account detail line number

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92 Simply Accounting

lAcctId Number Account ID dAmount Number Amount dAmountFor Number Foreign amount szComment Text Comment for this line lAcctDptId Number Department ID for Account lCompId Number Company ID Table: tJEntCA Contains account information for the cash journal entry (cash–basis accounting only). Columns Name Type Description lJEntId Number Journal Entry ID nLineNum Number Account detail line number lAcctId Number Account ID lPerPaid Number Percentage paid off dAmount Number Amount dAmountFor Number Foreign amount szComment Text Comment for this line lAcctDptId Number Department ID for Account lCompId Number Company ID Table: tJEntCP Contains project information for the cash journal entry (cash–basis accounting only). Columns Name Type Description lJEntId Number Journal Entry ID nLineNumAc Number Account detail line number nLineNumPj Number Project detail line number lPrjId Number Project ID lPerPaid Number Percentage paid off dAmount Number Amount dAmountFor Number Foreign amount lCompId Number Company ID lPrjHrsId Number Project allocated by hours record ID Table: tJEntCsh Contains cash journal entry information (cash–basis accounting only). Columns Name Type Description lId Number Journal Entry ID/Number dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only dtJourDate Date Journal date nModule Number Module tag* nType Number Journal entry type** sSource Text Source description sComment Text Comment description fPaid Number Percentage paid off lCurrncyId Number Currency ID used for this journal entry dExchRate Number Exchange rate if this journal entry is in foreign

currency lRecId Number General/vendor/customer/employee/inventory ID

for this journal entry

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Data Dictionary 93

nPymtClass Number Payment type*** sComment2 Text Additional Transaction Info Comment dtCmt2Date Date Additional Transaction Info Date lBankActId Number Bank account that was used to pay the invoice lBankDptId Number Department ID for Bank account lCompId Number Company ID * Module Tag:

0 General 1 Vendors and Purchases 2 Customers and Sales 3 Employees 4 Inventory and Services

** Journal Entry Type:

0 General, Payment or Transfers 1 Account Reconciliation , Invoice or Adjustment 32 Account Reconciliation Reversed 64 Account Reconciliation Reversal

*** Payment Type:

0 Unclassified 1 Invoice Payment 2 Miscellaneous Bill Payment 3 Credit Card Payment

Table: tJEntLY Contains last year’s journal entry information. Columns Name Type Description lId Number Journal Entry ID/Number dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only dtJourDate Date Journal date nModule Number Module tag* nType Number Journal entry type** sSource Text Source description sComment Text Comment description lCurrncyId Number Currency ID used for this journal entry dExchRate Number Exchange rate if this journal entry is in foreign

currency lRecId Number General/vendor/customer/employee/inventory ID

for this journal entry nPymtClass Number Payment type*** sComment2 Text Additional Transaction Info Comment dtCmt2Date Date Additional Transaction Info Date bExported Boolean Not used in Simply Accounting lCompId Number Company ID bAcctEntry Boolean Posted by accountants' edition bAEImport Boolean Imported from accountants' entry bAftYEnd Boolean The entry is posted after year end * Module Tag:

0 General 1 Vendors and Purchases 2 Customers and Sales 3 Employees 4 Inventory and Services

** Journal Entry Type:

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94 Simply Accounting

0 General, Payment or Transfers 1 Account Reconciliation , Invoice or Adjustment 32 Account Reconciliation Reversed 64 Account Reconciliation Reversal

*** Payment Type:

0 Unclassified 1 Invoice Payment 2 Miscellaneous Bill Payment 3 Credit Card Payment

Table: tJEntLYA Contains account information for last year’s journal entry. Columns Name Type Description lJEntId Number Journal Entry ID nLineNum Number Account detail line number lAcctId Number Account ID dAmount Number Amount dAmountFor Number Foreign amount szComment Text Comment for this line lAcctDptId Number Department ID for Account lCompId Number Company ID Table: tJEntLYP Contains project information for last year’s journal entry. Columns Name Type Description lJEntId Number Journal Entry ID nLineNumAc Number Account detail line number nLineNumPj Number Project detail line number lPrjId Number Project ID dAmount Number Amount dAmountFor Number Foreign amount lCompId Number Company ID lPrjHrsId Number Project allocated by hours record ID Table: tJEntLYT Contains tax information for last year’s journal entry posted from the general journal. Columns Name Type Description lJEntId Number Journal Entry ID nLineNum Number Tax detail line number lAcctId Number Account ID lTaxAuth Number Tax authority ID lTaxCode Number Tax code ID lTaxRev Number Revision number for the tax code nType Number Transaction type* dTax Number Tax amount dOthTax Number Other taxes paid dTaxable Number Amount subject to tax lAcctDptId Number Account department ID lCompId Number Company ID * Transaction type:

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Data Dictionary 95

1 Purchases 2 Sales

Table: tJEntPH Contains paycheck’s project allocation by hours information. Columns Name Type Description lId Number Project allocated by hours record ID dRegHrs Number Regular income hours allocated dOT1Hrs Number Overtime 1hours allocated dOT2Hrs Number Overtime 2hours allocated dIncAHrs Number Income A hours allocated dIncBHrs Number Income B hours allocated dIncCHrs Number Income C hours allocated dIncDHrs Number Income D hours allocated dIncEHrs Number Income E hours allocated dIncFHrs Number Income F hours allocated dIncGHrs Number Income G hours allocated dIncHHrs Number Income H hours allocated dIncIHrs Number Income I hours allocated dIncJAHrs Number Income J hours allocated dIncKHrs Number Income K hours allocated dIncLHrs Number Income L hours allocated dIncMHrs Number Income M hours allocated dIncNHrs Number Income N hours allocated dIncOHrs Number Income O hours allocated dIncPHrs Number Income P hours allocated dIncQHrs Number Income Q hours allocated dIncRHrs Number Income R hours allocated dIncSHrs Number Income S hours allocated dIncTHrs Number Income T hours allocated Table: tJEntPrj Contains project information for the journal entry. Columns Name Type Description lJEntId Number Journal Entry ID nLineNumAc Number Account detail line number nLineNumPj Number Project detail line number lPrjId Number Project ID dAmount Number Amount dAmountFor Number Foreign amount lCompId Number Company ID lPrjHrsId Number Project allocated by hours record ID Table: tJEntTax Contains tax information for journal entry posted from the general journal. Columns Name Type Description lJEntId Number Journal Entry ID nLineNum Number Tax detail line number lAcctId Number Account ID lTaxAuth Number Tax authority ID lTaxCode Number Tax code ID lTaxRev Number Revision number for the tax code nType Number Transaction type*

96 Simply Accounting

dTax Number Tax amount dOthTax Number Other taxes paid dTaxable Number Amount subject to tax lAcctDptId Number Account department ID lCompId Number Company ID * Transaction type:

1 Purchases 2 Sales

Table: tJourEnt Contains journal entry information. Columns Name Type Description lId Number Journal Entry ID/Number dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only dtJourDate Date Journal date nModule Number Module tag* nType Number Journal entry type** sSource Text Source description sComment Text Comment description lCurrncyId Number Currency ID used for this journal entry dExchRate Number Exchange rate if this journal entry is in foreign

currency lRecId Number General/vendor/customer/employee/inventory ID

for this journal entry nPymtClass Number Payment type*** sComment2 Text Additional Transaction Info Comment dtCmt2Date Date Additional Transaction Info Date bExported Boolean Not used in Simply Accounting lCompId Number Company ID bAcctEntry Boolean Posted by accountants' edition bAEImport Boolean Imported from accountants' entry bAftYEnd Boolean The entry is posted after year end * Module Tag:

0 General 1 Vendors and Purchases 2 Customers and Sales 3 Employees 4 Inventory and Services

** Journal Entry Type: Bitwise OR of Journal type and Entry type Journal Type:

0 General, Payment, Item Assembly etc 1 Account Reconciliation , Invoice or Adjustment

Entry Type: 32 Reversed 64 Reversal

*** Payment Type:

0 Unclassified 1 Invoice Payment 2 Miscellaneous Bill Payment 3 Credit Card Payment

MISCELLANEOUS

Data Dictionary 97

MISCELLANEOUS Table: tAcctCpy Contains accountant's copy information. Columns Name Type Description id Number Accountant copy ID dtCreated Date Creation date ltmCreated Number Creation time lStJNum Number Current year's first journal number lStJNumLY Number Last year's first journal number Table: tBBUser Contains BillingBoss user login information Columns Name Type Description lId Number BillingBoss login ID sLogin Text BillingBoss user ID sPassword Text Password Table: tBusPerf Contains currency exchange rate information. Columns Name Type Description lKey Number Currency ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only szBsPrf1 Text Business preference selected Table: tCurrExR Contains currency exchange rate information. Columns Name Type Description lCurrncyId Number Currency ID dtDate Date Date of exchange rate dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only dExchRate Number Exchange rate Table: tCurrncy Contains curreny information. Columns Name Type Description lId Number Currency ID dtASDate Date Undocumented – database use only

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98 Simply Accounting

tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only sDesc Text Description of the currency sCurrCode Text Currency code nFreq Number Track rate frequency* sSym Text Symbol used to represent this currency nSymPos Number Position of symbol – Before (FALSE)/After (TRUE) nDecPlace Number Number of decimal places (up to 2) cDecSep Text Decimal separator cThouSep Text Thousands separator bUsed Boolean Currency used bWarnOld Boolean Warn if exchange rate not up–to–date bHome Boolean Home currency sCentDesc Text Description of the cents – not currently used sDenomDesc Text Description of the denomination * Track Rate Frequency:

0 Daily 1 Weekly 2 Monthly 3 Quarterly 4 Semi–annually 5 Annually

Table: tCCard Contains credit card information. Columns Name Type Description lId Number Credit card ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only sName Text Credit card name fFeePer Number Transaction fee percentage lActExpId Number Credit card expense account lActAssId Number Credit card asset account lActPayId Number Credit card amount payable account bUsed Boolean Is credit card used (True) or accepted (False) lDptExpId Number Department ID for Credit card expense account lDptAssId Number Department ID for Credit card asset account lDptPayId Number Department ID for Credit card amount payable

account Table: tIcnHdrC Contains information for the customer icon window. Columns Name Type Description lUserId Number User ID lNumLast Number ID of last record used bAutoArrng Boolean Auto arrange icons bHideButtn Boolean Not currently used bIconSize Boolean Big icon or small icon nDispType Number Display type* * Display Type:

0 By Big Icon

MISCELLANEOUS

Data Dictionary 99

1 By Small Icon 2 By Name 3 By Type

Table: tIcnHdrE Contains information for the employee icon window. Columns Name Type Description lUserId Number User ID lNumLast Number ID of last record used bAutoArrng Boolean Auto arrange icons bHideButtn Boolean Not currently used bIconSize Boolean Big icon or small icon nDispType Number Display type* * Display Type:

0 By Big Icon 1 By Small Icon 2 By Name 3 By Type

Table: tIcnHdrG Contains information for the account icon window. Columns Name Type Description lUserId Number User ID lNumLast Number ID of last record used bAutoArrng Boolean Auto arrange icons bHideButtn Boolean Not currently used bIconSize Boolean Big icon or small icon nDispType Number Display type* * Display Type:

0 By Big Icon 1 By Small Icon 2 By Name 3 By Type

Table: tIcnHdrI Contains information for the inventory and services icon window. Columns Name Type Description lUserId Number User ID lNumLast Number ID of last record used bAutoArrng Boolean Auto arrange icons bHideButtn Boolean Not currently used bIconSize Boolean Big icon or small icon nDispType Number Display type* * Display Type:

0 By Big Icon 1 By Small Icon 2 By Name 3 By Type

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100 Simply Accounting

Table: tIcnHdrP Contains information for the project icon window. Columns Name Type Description lUserId Number User ID lNumLast Number ID of last record used bAutoArrng Boolean Auto arrange icons bHideButtn Boolean Not currently used bIconSize Boolean Big icon or small icon nDispType Number Display type* * Display Type:

0 By Big Icon 1 By Small Icon 2 By Name 3 By Type

Table: tIcnHdrV Contains information for the vendor icon window. Columns Name Type Description lUserId Number User ID lNumLast Number ID of last record used bAutoArrng Boolean Auto arrange icons bHideButtn Boolean Not currently used bIconSize Boolean Big icon or small icon nDispType Number Display type* * Display Type:

0 By Big Icon 1 By Small Icon 2 By Name 3 By Type

Table: tIcnNdxC Contains positioning information for customer records in the icon window. Columns Name Type Description lUserId Number User ID lLineNum Number Index line number lLdgrRecId Number Customer ID ptPosX Number X coordinate of the icon ptPosY Number Y coordinate of the icon Table: tIcnNdxE Contains positioning information for employee records in the icon window. Columns Name Type Description lUserId Number User ID

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Data Dictionary 101

lLineNum Number Index line number lLdgrRecId Number Employee ID ptPosX Number X coordinate of the icon ptPosY Number Y coordinate of the icon Table: tIcnNdxG Contains positioning information for account records in the icon window. Columns Name Type Description lUserId Number User ID lLineNum Number Index line number lLdgrRecId Number Account ID ptPosX Number X coordinate of the icon ptPosY Number Y coordinate of the icon Table: tIcnNdxI Contains positioning information for inventory records in the ledger icon window. Columns Name Type Description lUserId Number User ID lLineNum Number Index line number lLdgrRecId Number Inventory ID ptPosX Number X coordinate of the icon ptPosY Number Y coordinate of the icon Table: tIcnNdxP Contains positioning information for project records in the icon window. Columns Name Type Description lUserId Number User ID lLineNum Number Index line number lLdgrRecId Number Project ID ptPosX Number X coordinate of the icon ptPosY Number Y coordinate of the icon Table: tIcnNdxV Contains positioning information for vendor records in the icon window. Columns Name Type Description lUserId Number User ID lLineNum Number Index line number lLdgrRecId Number Vendor ID ptPosX Number X coordinate of the icon ptPosY Number Y coordinate of the icon Table: tJobCat Contains job category information. Columns Name Type Description

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102 Simply Accounting

lId Number Job Category Id dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only sName Text Job category English name bInTS Boolean Category can submit time slips bIsSales Boolean Category can be salespersons bActive Boolean Active/Inactive job category bEditable Boolean Job category editable sNameF Text Job category French name – Canada only. When

not in use, the value must be same as sName Table: tPmtHdr Contains payment check information for batch printing, cheque log and automatic adjustments of payments. Columns Name Type Description lChqId Number Payment Cheque header ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only lVenCusId Number Vendor ID lPmtType Number Payment type dtDate Date Date of check sSource Text Check number sName Text Vendor name sAddr1 Text Address line 1 sAddr2 Text Address line 2 sAddr3 Text Address line 3 sAddr4 Text Address line 4 sAddr5 Text Address line 5 sComment Text Comment lBankAcct Number Bank ID of check lCurrId Number Currency ID dAmount Number Total amount in source currency dHomeAmt Number Total amount in home currency bPrinted Boolean Check has been printed bEmailed Boolean Check has been emailed bReversed Boolean Check has been reversed sUser Text User name of user that posted this check nPrinted Number Number of times printed bEntered Boolean Entered lJEntId Number Journal Entry ID lBankDptId Number Department ID for bank account dExchRate Number Exchange rate of the payment nPdType Number Payment type* sCrdName Text Credit card name bForDposit Boolean This is for Direct Deposit dtDposited Date Date of Direct Deposit nVersion Number Version of Simply Accounting this detail was posted

with – cannot be adjusted if before 11001 bReversal Boolean Reversal record nJournal Number Journal where this was posted from bInvRev Boolean At least one invoice was fully reversed sChqNum Text Cheque number bDSProc Boolean Processed in deposit slip lDSId Number Deposit slip ID this cheque was deposited bSalOrder Boolean Sales Order bUseClicRV Boolean Use Clic Revenu to pay bRmBPLst Boolean Removed from batch printing list bInvAdj Boolean At least one invoice has been adjusted

MISCELLANEOUS

Data Dictionary 103

* Payment Type:

0 Paid by Cash 1 Paid by Cheque >= 2 Paid by Credit Card

Table: tPrlHdr Contains payroll check batch printing and cheque log information. Columns Name Type Description lChqId Number Payroll Cheque header ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only lEmpId Number Employee ID lPmtType Number Payment type dtDate Date Date of check sSource Text Check number sName Text Employee name sAddr1 Text Address line 1 sAddr2 Text Address line 2 sAddr3 Text Address line 3 sAddr4 Text Address line 4 sAddr5 Text Address line 5 sComment Text Comment lBankAcct Number Bank ID of check lCurrId Number Currency ID dAmount Number Total amount in source currency dHomeAmt Number Total amount in home currency bPrinted Boolean Check has been printed bEmailed Boolean Check has been emailed bReversed Boolean Check has been reversed sUser Text User name of user that posted this check nPrinted Number Number of times printed bEntered Boolean Entered lJEntId Number Journal Entry ID lBankDptId Number Department ID for bank account dExchRate Number Exchange rate of the payment nPdType Number Payment type* sCrdName Text Credit card name bForDposit Boolean This is for Direct Deposit dtDposited Date Date of Direct Deposit nVersion Number Version of Simply Accounting this detail was posted

with – cannot be adjusted if before 11001 bReversal Boolean Reversal record nJournal Number Transaction journal that this hdr was posted from bInvRev Boolean At least one invoice was fully reversed sChqNum Text Cheque number bDSProc Boolean Processed in deposit slip lDSId Number Deposit slip ID on which this cheque was deposited bSalOrder Boolean Sales order bUseClicRV Boolean Use Clic Revenu to pay bRmBPLst Boolean Removed from batch printing list * Payment Type:

0 Paid by Cash 1 Paid by Cheque >= 2 Paid by Credit Card

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104 Simply Accounting

Table: tRcptHdr Contains receipt information for batch printing and automatic adjustments. Columns Name Type Description lChqId Number Receipt header ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only lVenCusId Number Customer ID lPmtType Number Payment type dtDate Date Date of receipt sSource Text Receipt number sName Text Customer name sAddr1 Text Address line 1 sAddr2 Text Address line 2 sAddr3 Text Address line 3 sAddr4 Text Address line 4 sAddr5 Text Address line 5 sComment Text Comment lBankAcct Number Bank ID of receipt lCurrId Number Currency ID dAmount Number Total amount in source currency dHomeAmt Number Total amount in home currency bPrinted Boolean Receipt has been printed bEmailed Boolean Receipt has been emailed bReversed Boolean Receipt has been reversed sUser Text User name of user that posted this receipt nPrinted Number Number of times printed bEntered Boolean Entered lJEntId Number Journal Entry ID lBankDptId Number Department ID for bank account dExchRate Number Exchange rate of the payment nPdType Number Payment type* sCrdName Text Credit card name bForDposit Boolean This is for Direct Deposit dtDposited Date Date of Direct Deposit nVersion Number Version of Simply Accounting this detail was posted

with – cannot be adjusted if before 11001 bReversal Boolean Reversal record nJournal Number Journal where this was posted from bInvRev Boolean At least one invoice was fully reversed sChqNum Text Cheque number bDSProc Boolean Record has been processed in deposit slip lDSId Number Deposit slip ID bSalOrder Boolean A sales order entry bUseClicRV Boolean Use Clic Revenu to pay bRmBPLst Boolean Removed from batch printing list bInvAdj Boolean At least one invoice has been adjusted * Payment Type:

0 Paid by Cash 1 Paid by Cheque >= 2 Paid by Credit Card

Table: tRptCols Contains report column options for reports. Columns Name Type Description lRptOptId Number Report option ID

MISCELLANEOUS

Data Dictionary 105

lUserId Number User ID lReportId Number Report ID lColId Number Column ID bSelected Boolean Column selected for display nColWidth Number Column width nColOrder Number Column order Table: tRptGrp Contains report group information. Columns Name Type Description lId Number Report group ID lUserId Number User ID sName Text Group name Table: tRptFltr Contains report filtering criteria. Columns

Name Type Description lUserId Number User ID lReportId Number Report ID bUseDfind Boolean Use user defined filtering criteria nField1 Number Filter field 1 (list position) nField2 Number Filter field 2 (list position) nField3 Number Filter field 3 (list position) nField4 Number Filter field 4 (list position) nCriteria1 Number Matching field 1 (list position) nCriteria2 Number Matching field 2 (list position) nCriteria3 Number Matching field 3 (list position) nCriteria4 Number Matching field 4 (list position) sValue1 Text Value to be filtered for filter 1 sValue2 Text Value to be filtered for filter 2 sValue3 Text Value to be filtered for filter 3 sValue4 Text Value to be filtered for filter 4 bOption1 Boolean Or (True)/And (False) condition 1 bOption2 Boolean Or (True)/And (False) condition 2 bOption3 Boolean Or (True)/And (False) condition 3 nFldType1 Number Field type for field 1* nFldType2 Number Field type for field 2* nFldType3 Number Field type for field 3* nFldType4 Number Field type for field 4* lRptOptId Number Report option ID * Field Type:

0 Text 1 Number 2 Boolean 3 Date

Table: tRptForm – Not currently used Contains form type preference. Columns

Name Type Description lCompId Number Company ID dtASDate Date Undocumented – database use only

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106 Simply Accounting

tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only lRcptType Number Receipt form type (list position) lInvType Number Invoice form type (list position) lPOType Number Not currently used lSOType Number Not currently used lSQType Number Not currently used lTSType Number Not currently used lLblType Number Not currently used lStmtType Number Statements form type (list position) lPymtType Number Payments checks form type (list position) lPyrlType Number Payroll checks form type (list position) lW2Type Number W2 form type – US only (list position) l1099Type Number 1099 form type – US only (list position) lT4Type Number T4 form type – Canada only (list position) lR1Type Number R1 form type – Canada only (list position) lT5018Type Number T5018 form type – Canada only (list position) lROEType Number ROE form type – Canada only (list position) Table: tRptFrmt Contains report font, size and color formatting information. Columns

Name Type Description lCompId Number Company ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only lPosColor Number Color for positive amounts lNegColor Number Color for negative amounts nNegFrmt Number Format for negative amount* lTTColor Number Color of the report title line sTTFont Text Font of the report title line nTTPoint Number Point size of the font of the report title line bTTBold Boolean Use bold type for report title line bTTItalic Boolean Use italic type for report title line lCTColor Number Color of the column title line sCTFont Text Font of the column title line nCTPoint Number Point size of the font of the column title line bCTBold Boolean Use bold type for column title line bCTItalic Boolean Use italic type for column title line lDLColor Number Color of the detail line sDLFont Text Font of the detail line nDLPoint Number Point size of the font of the detail line bDLBold Boolean Use bold type for detail line bDLItalic Boolean Use italic type for detail line lSTColor Number Color of the section title line sSTFont Text Font of the section title line nSTPoint Number Point size of the font of the section title line bSTBold Boolean Use bold type for section title line bSTItalic Boolean Use italic type for section title line lFTColor Number Color of the footer line sFTFont Text Font of the footer line nFTPoint Number Point size of the font of the footer line bFTBold Boolean Use bold type for footer line bFTItalic Boolean Use italic type for footer line lHDColor Number Color of the section report header sHDFont Text Font of the section report header nHDPoint Number Point size of the font of the section report header bHDBold Boolean Use bold type for section report header bHDItalic Boolean Use italic type for section report header

MISCELLANEOUS

Data Dictionary 107

nHDAlign Number Alignment for section report header* nTTAlign Number Alignment for section title line* nFTAlign Number Alignment for section footer line* nPntOrient Number Local print orientation nLeftMarg Number Left margin in pixels nTopMarg Number Top margin in pixels bDevPrint Boolean Orientation setting of the report printer is used bCompMarg Boolean Company margin settings is used bCompFont Boolean Company font settings is used lRptOptId Number Report Option Id lReportId Number Report Id * Negative format:

0 Negative sign in front 1 Negative sign at the end 2 Negative number in brackets

* Alignment:

0 Left Aligned 1 Centred 2 Right Aligned

Table: tRptOpDt Report options detail – stores ledger ids selected in list boxes. Columns

Name Type Description lRptOptId Number Report Option ID nType Number Ledger item ID type lId Number Ledger ID Table: tRptOpts Contains report options selected. Columns

Name Type Description lId Number Report Option ID lUserId Number User ID lRptType Number Report Type bLastUsed Boolean Last used report option lReportId Number Report ID szName Text Report template name lRptGrpId Number Report group ID bCustCols Boolean Report column customized szChkOptn Text Checkbox options dtDate1 Date Start date 1 or as at date 1 dtDate2 Date End date 1 or as at date 2 dtDate3 Date Start date 2 dtDate4 Date End date 2 nRadioBtn1 Number Radio button 1 nRadioBtn2 Number Radio button 2 nRadioBtn3 Number Radio button 3 nRadioBtn4 Number Radio button 4 lComboBox1 Number Combo box data 1 lComboBox2 Number Combo box data 2 lComboBox3 Number Combo box data 3 lComboBox4 Number Combo box data 4 lComboBox5 Number Combo box data 5 lComboBox6 Number Combo box data 6 lComboBox7 Number Combo box data 7

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108 Simply Accounting

lComboBox8 Number Combo box data 8 szText1 Text Text box options 1 szText2 Text Text box options 2 dMiscOpt1 Number Misc options 1 dMiscOpt2 Number Misc options 2 dMiscOpt3 Number Misc options 3 nTmplType Number Template type* dtDate5 Date Start date 3 dtDate6 Date End date 3 dtDate7 Date Start date 4 dtDate8 Date End date 4 lComboBox9 Number Combo box data 9 lComboBox10 Number Combo box data 10 lComboBox11 Number Combo box data 11 lComboBox12 Number Combo box data 12 lComboBox13 Number Combo box data 13 lComboBox14 Number Combo box data 14 lComboBox15 Number Combo box data 15 sPgFooter Text Page footer sRptFooter Text Report footer bDrillDown Boolean Use as the drill down report template lComboBox16 Number Combo box data 16 * Template Type:

0 My report reports 1 Vertical reports 2 Forecast reports 3 Analysis reports

Table: tRptOpEx Contains exchange rate information stored with report options. Columns

Name Type Description lRptOptId Number Report Option ID lCurrId Number Currency ID dExchRate Number Exchange rate Table: tRptOptn Report options selected for inventory detail and payroll detail report options. Columns

Name Type Description lUserId Number User ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only lReportId Number Reports ID sRepOpt Text Reports Options bCustCols Boolean Report columns customized Table: tRptSort Contains report sorting criteria. Columns

Name Type Description lUserId Number User ID

MISCELLANEOUS

Data Dictionary 109

lReportId Number Report ID bUseDfind Boolean Use user defined sort order nSort1 Number Sort field 1 (list position) nSort2 Number Sort field 2 (list position) nSort4 Number Sort field 3 (list position) nSort3 Number Sort field 4 (list position) bDescend1 Boolean Sort field 1 in descending (True)/ascending (False)

order bDescend2 Boolean Sort field 2 in descending (True)/ascending (False)

order bDescend3 Boolean Sort field 3 in descending (True)/ascending (False)

order bDescend4 Boolean Sort field 4 in descending (True)/ascending (False)

order lRptOptId Number Report option ID Table: tSDLine Contains statement download details. Columns

Name Type Description lId Number Statement download detail line ID lSDHdrId Number Statement download ID dtPosted Date Date transaction posted tmPosted Time Time transaction posted dAmount Number Transaction amount sFITID Text Unique transaction ID nTrnType Number Transaction type* sChkRefNum Text Check/reference number sDesc Text Transaction description * Transaction Type:

0 Credit 9 Transfer 1 Debit 10 Check 2 Interest 11 Payment 3 Dividend 12 Cash 4 Fee 13 Direct Deposit 5 Service Charge 14 Direct Debit 6 Deposit 15 Repeat Payment 7 ATM 16 Other 8 POS

Table: tShipper Contains shipper information. Columns

Name Type Description lId Number Shipper ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only sShipName Text Shipper name sWebSite Text Shipper’s website Table: tStmtDwn Contains download account statement summary information. Columns

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110 Simply Accounting

Name Type Description lId Number Statement download ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only lAcctId Number Account number dtStart Date Date of first transaction in downloaded details dtEnd Date Date of last transaction in downloaded details Table: tTask Contains checklist summary lines. Columns

Name Type Description lId Number Task ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only sName Text Name of task dtLastComp Date Date the task last completed bInProg Boolean Task still in progress Table: tTaskItm Contains checklist details. Columns

Name Type Description lTaskId Number Task ID nLineNum Number Task detail line number dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only sName Text Name of item bDone Boolean Item completed Table: tTempEmp Contains temporary information for employee reports. Columns

Name Type Description lEmpId Number Employee ID dInsHours Number Insurable hours dInsEarn Date Insurable earning dVacPay Time Vacation Payroll Table: tUserCnt Contains formatting information for containers used in the program. Columns

Name Type Description lUserId Number User ID nCntId Number Container ID

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nStrLine Number Container detail line sColumnStr Text Container formatting information sExColStr Text Additional container formatting information Table: tUserFrm Contains forms and reports information. Columns

Name Type Description lUserId Number User ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only lFormId Number Form Id nEntType Number Form Type* sFormPath Text Path to form sFormOpt Text Other options nCopies Number Number of copies to print bTrackNum Boolean Track the number of the pre-printed forms lLessThan Number Pre-printed forms warning lOnHand Number Number of pre-printed forms currently on hand lActIntId Number Account ID for cheque options * Form Type:

1 Custom 2 Pre-printed 3 E-mail 4 Plain paper

Table: tUserInv Contains forms and reports information. Columns

Name Type Description lUserId Number User ID nModule Number Module Tag nCntID Number Container ID nType Number Template type * bSelected Boolean Current selected template bHideItem Boolean Item is hidden bHideUnit Boolean Unit is hidden bHideDesc Boolean Description is hidden bHidePrice Boolean Price is hidden bHideAcct Boolean Account is hidden bHideAlloc Boolean Allocation is hidden bHideQty Boolean Quantity is hidden bHideOrder Boolean Quantity on Order is hidden bHideBOrdr Boolean Quantity on Back Order is hidden bHideTaxAm Boolean Tax Amount is hidden bHideTaxCd Boolean Tax Code is hidden bHideBPric Boolean Base price is hidden bHideDisc Boolean Discount percentage is hidden * Template Type:

0 Basic 1 Professional 2 Retail

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Table: tUserPrf Contains miscellaneous user preference information. Columns

Name Type Description lUserId Number User ID bHideGEN Boolean Hide general module bHideVEN Boolean Hide vendor module bHideCEN Boolean Hide customer module bHideMEN Boolean Hide employee module bHideINV Boolean Hide inventory and service module bHideJEN Boolean Hide project module bNoIconGEN Boolean No icon window for accounts window bNoIconVEN Boolean No icon window for vendor window bNoIconCEN Boolean No icon window for customer window bNoIconMEN Boolean No icon window for employee window bNoIconINV Boolean No icon window for inventory and service window bNoIconJEN Boolean No icon window for project window bNoTrigAdv Boolean No trigger advice bShowCoNm Boolean Show status bar bServType Boolean Last inventory item created was a service type nCompBack Number Not currently used nLedgAppr Number Appearance of ledger icon window (list position) nJourAppr Number Appearance of ledgers and journals (list position) nHomeBkgrd Number Not currently used nPInvBkgrd Number Background for purchase invoice window (list

position) nPOrdBkgrd Number Background for purchase order window (list

position) nPQteBkgrd Number Background for purchase quote window (list

position) nSInvBkgrd Number Background for sales invoice window (list position) nSOrdBkgrd Number Background for sales order window (list position) nSQteBkgrd Number Background for sales quote window (list position) nRcptBkgrd Number Background for receipts (list position) nChqBkgrd Number Background for checks (list position) nLwinBkgrd Number Background for ledger icon window (list position) bAccOptGEN Boolean Not currently used bAccOptVEN Boolean Not currently used bAccOptCEN Boolean Not currently used bAccOptMEN Boolean Not currently used bAccOptINV Boolean Not currently used bAccOptJEN Boolean Not currently used bAccOptTRD Boolean Not currently used bAccOptTAX Boolean Not currently used nHWTheme Number Home window background theme (list position) nHWBkType Number Home window background type (list position) bDblClkHW Boolean Use double–click in home window bTodoAtUDt Boolean Show to–do list when changing session date bTaskAtStr Boolean Show checklist at startup bTaskAtUdt Boolean Show checklist when changing session date bShwPrntOn Boolean Show printed on date on reports bShwSTotIn Boolean Show subtotal on invoice and sales orders bAlwysSave Boolean Automatically save changes to records without

asking bEnterDep Boolean Enter deposits in Receipts window bEnterPrep Boolean Enter prepayments in Payments window bMenAuto Boolean Enable automatic payroll calculation bAcctTerms Boolean Use accounting terms nLastGSTCd Number Reserved for future use cLastQSTCd Text Reserved for future use bAutoRfLst Boolean Automatic refresh list bShwFltPrt Boolean Print filtered status on reports bShwSrtPrt Boolean Print sorted status on reports bShowTodo Boolean Show to-do list in Daily Business Manager

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bTodoMemo Boolean Show memos in Daily Business Manager bTodoRecu Boolean Show recurring entries in Daily Business Manager bTodoSDue Boolean Show sales due in Daily Business Manager bTodoSOrd Boolean Show sales orders in Daily Business Manager bTodoPOrd Boolean Show purchase orders in Daily Business Manager bTodoPDue Boolean Show purchases due in Daily Business Manager bTodoRand Boolean Show random recurring entries in Daily Business

Manager bTodoSJ Boolean Show only sales recurring entries in Daily Business

Manager nTSlpBkgrd Number Background for time slips (list position) bHideTIM Boolean Hide time and billing module bActType Boolean Last service created was an activity type bBldFromIA Boolean Default to build items from Item Assembly bShwLstB Boolean Show list buttons in transaction windows nTSActSort Number Time Slip Sort Method* when used for consolidation sLastTaxCd Text Last tax code used bShowInv Boolean Filter items in inventory & services ledger bShowServ Boolean Filter services in inventory & services ledger bShowAct Boolean Filter activities in inventory & services ledger nRCSrtBy Number Sort Recurring Entries by** bRCDscnd Boolean Sort Recurring entries in descending order nGJLUS Number Column (zero-based index) used to sort General

Journal Lookup Entries bGJLUD Boolean Sort General Journal Lookup entries in descending

order nPUJLUS Number Column (zero-based index) used to sort Purchases

Lookup Entries bPUJLUD Boolean Sort Purchases Lookup entries in descending order nPYJLUS Number Column (zero-based index) used to sort Payments

Entries bPYJLUD Boolean Sort Payments entries in descending order nCBLUS Number Column (zero-based index) used to sort Make Other

Payments Entries bCBLUD Boolean Sort Make Other Payments entries in descending

order nSJLUS Number Column (zero-based index) used to sort Sales

Lookup Entries bSJLUD Boolean Sort Sales Lookup entries in descending order nRJLUS Number Column (zero-based index) used to sort Receipts

Entries bRJLUD Boolean Sort Receipts entries in descending order nPRLLUS Number Column (zero-based index) used to sort Payroll

Entries bPRLLUD Boolean Sort Payroll entries in descending order nTSLUS Number Column (zero-based index) used to sort Time Slips

Lookup Entries bTSLUD Boolean Sort Time Slips Lookup entries in descending order nPUJPOQF Number Purchase Order/Quotes filter nPUJPOQS Number Column (zero-based index) used to sort Purchase

Orders/Quotes Lookup Entries bPUJPOQD Boolean Sort Purchase Orders/Quotes entries in descending

order nSJSOQF Number Sales Order/Quotes filter nSJSOQS Number Column (zero-based index) used to sort Sales

Orders/Quotes Lookup Entries bSJSOQD Boolean Sort Sales Orders/Quotes entries in descending order nXLLang Number Excel Language*** bShowGrid Boolean Show grid in form designer bSnapGrid Boolean Snap fields to grid in form designer nGridUnit Number Grid spacing units in 1/16 inch bShwInvLst Boolean Show inventory select list if invalid entry entered bRMTLUD Boolean Sort Pay Remittance entries in descending order bHideMYBUS Boolean Hide My Business tab in the home window bShowBus Boolean Show My Business tab nShCtId1 Number Customized shoutcut Id 1

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nShCtId2 Number Customized shoutcut Id 2 nShCtId3 Number Customized shoutcut Id 3 nShCtId4 Number Customized shoutcut Id 4 nShCtId5 Number Customized shoutcut Id 5 nShCtId6 Number Customized shoutcut Id 6 bSkipSch Boolean Bypass the search box for account finder box bShowSug Boolean Show suggested account in finder box bMyRptName Boolean Show my report name after the report name bDSlip Boolean Build from deposit slip bTranToAll Boolean Apply transaction to entire transaction for project

allocation bSkpSchVen Boolean Bypass the vendor search box in finder box bSkpSchCen Boolean Bypass the customer search box in finder box bSkpSchEmp Boolean Bypass the employee search box in finder box bSkpSchInv Boolean Bypass the inventory search box in finder box bSkpSchPrj Boolean Bypass the project search box in finder box bBrkByAct Boolean Show suggested account in finder box bInvAdj Boolean Start page of Inventory Adjustments & Transfers is

Inventory Adjustments nAPYJLUS Number Column (zero-based index) used to sort Payments

Journal Lookup Entries bAPYJLUD Boolean Sort Payments Journal Lookup entries in descending

order nRMTLUS Number Column (zero-based index) used to sort Pay

Remittance Entries * Time Slip Sort Method:

1 By Date 2 By Activity 3 By Employee

** Recurring Entries by:

0 By Name 1 By Frequency 2 By Date Processed 3 By Due Date

***Excel language:

0 English 1 Spanish 2 French

Table: tUserWnd Contains window positioning information Columns

Name Type Description lId Number User window ID lUserId Number User ID sWndName Text Window name nTop Number Y position of window nLeft Number X position of window nWidth Number Window width nHeight Number Window height bMaximized Boolean Window is maximized Table: tUsrPane Contains settings for panes in the enhanced home window Columns Name Type Description

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Data Dictionary 115

lPaneId Number Pane ID lUserId Number User ID bMinimized Boolean Indicates if pane is minimized Table: tUsrPrf2 Contains more miscellaneous user preference information. Columns

Name Type Description lUserId Number User ID lTodoTab Number Index of the last selected tab for DBM nTodoAtSt Number The number of times the daily business manager is

opened at start in a row bClicRvLUD Boolean Sort Pay Remittance Lookup entries in descending

order lTodoView Number Index of the last selected DBM view – US only bWarnT4 Boolean Indicates if warning message regarding T4 printing

has been shown – Canada only lRptCenGrp Number Selected report center group ID lRptCenRpt Number Selected report center report ID nSInvPrint Number Sales invoice print options* bSkpInvCat Boolean Bypass the inventory category dropdown list in

finder box bAutoMnPrf Boolean Preferred autopayroll setting, independent of

whether autopayroll calculates are allowed nClicRvLUS Number Column (zero-based index) used to sort Pay

Remittance Lookup Entries bHidePaidS Boolean Hide PAID stamp on paid sales invoices bHidePaidP Boolean Hide PAID stamp on paid purchase invoices bShowSNInv Boolean Show serial number in sales invoices bShowSNPkp Boolean Show serial number in packing slips bShwSTSOrdr Boolean Show serial number in sales order bShwSTSQuo Boolean Show serial number in sales quote bShwSTPOrdr Boolean Show serial number in purchase order bNxtAvMsg Boolean Show confirmation message if transaction’s current

number is replaced with the next available number bDtAsStrt Boolean Show change session date dialog at database

opening bIconTxt Boolean Display icon and text in the home window toolbar nShCtId7 Number Customized shoutcut Id 7 nShCtId9 Number Customized shoutcut Id 8 nShCtId9 Number Customized shoutcut Id 9 nShCtId10 Number Customized shoutcut Id 10 nShCtGId1 Number Customized shoutcut group Id 1 nShCtGId2 Number Customized shoutcut group Id 2 nShCtGId3 Number Customized shoutcut group Id 3 nShCtGId4 Number Customized shoutcut group Id 4 nShCtGId5 Number Customized shoutcut group Id 5 nShCtGId6 Number Customized shoutcut group Id 6 nShCtGId7 Number Customized shoutcut group Id 7 nShCtGId8 Number Customized shoutcut group Id 8 nShCtGId9 Number Customized shoutcut group Id 9 nShCtGId10 Number Customized shoutcut group Id 10 nDefPane Number Id of module page that will be shown by default in

enhanced view home window bStClassic Boolean Start Simply in classic view home window lViewRpt1 Number 1st recently viewed report Id lViewRpt2 Number 2nd recently viewed report Id lViewRpt3 Number 3rd recently viewed report Id lViewRpt4 Number 4th recently viewed report Id bConfirm Boolean Show confirmation message after a transaction is

processed and recorded successfully bAutoHWLst Boolean Automatically refresh list view in the enhanced

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home window bShowSS Boolean Show Secondary Setup at Startup nExpTxtSS Number Reserved for future use bShowLLC Boolean Show All Language Contents for Learning Center * Sales Invoice Print Options:

0 Print Invoice 1 Print Packing Slip 2 Print All

PROJECTS

Data Dictionary 117

PROJECTS Table: tPjBFwd Contains project balance forward amounts. Columns

Name Type Description lAcctId Number Account ID lDeptId Number Department ID lPrjId Number Project ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only dBalAmt Number Balance forward amount Table: tPjBFwdL Contains last year’s project balance forward amounts. Columns

Name Type Description lAcctId Number Account ID lDeptId Number Department ID lPrjId Number Project ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only dBalAmt Number Balance forward amount Table: tBgtPrj Contains project budget information. Columns Name Type Description lPrjId Number Project ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only nPeriod Number Number of periods nYear Number The year that this record is for dBgtRev Number Budget Revenue Amount dBgtExp Number Budget Expense Amount Table: tPrjBgtA Contains project budget by account information. Columns Name Type Description lPrjId Number Project ID lAcctId Number Account ID lDptId Number Department ID nYear Number Record year nPeriod Number Number of periods dBgtAmt Number Project budget amount

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nAmtType Number Project budget Type * * Project budget type:

0 By Revenue 1 By Expense

Table: tPrjHBal Contains project’s historical fiscal year opening balances information. Columns Name Type Description lProjId Number Project ID nHistSet Number History dataset number dStRevBal Number Project start revenue balance of fiscal year dStExpBal Number Project start expense balance of fiscal year Table: tPrjUDF Contains user-defined information for projects. Columns Name Type Description lPrjId Number Project ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only sUsrDfnd1 Text User-defined information 1 sUsrDfnd2 Text User-defined information 2 sUsrDfnd3 Text User-defined information 3 sUsrDfnd4 Text User-defined information 4 sUsrDfnd5 Text User-defined information 5 bPopInfo1 Boolean Show user-defined information 1 bPopInfo2 Boolean Show user-defined information 2 bPopInfo3 Boolean Show user-defined information 3 bPopInfo4 Boolean Show user-defined information 4 bPopInfo5 Boolean Show user-defined information 5 Table: tProject Contains project records. Columns

Name Type Description lId Number Project ID sName Number Project English name dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only dtStart Date Start date of project dStrRevBal Number Starting revenue balance dStrExpBal Number Starting expense balance dRevBudget Number Budgeted revenues dExpBudget Number Budgeted expenses dSRevBalLY Number Last year’s starting revenue balance dSExpBalLY Number Last year’s starting expense balance bBudget Boolean Budget the project bInactive Boolean Active/Inactive project lCompId Number Company ID

PROJECTS

Data Dictionary 119

dtEnd Date End date of project nStatus Number Project status* sNameF Number Project French name – Canada only, when not in

use, it must be same as sName lCustId Number Currently not used in Simply * Project status:

0 Pending 1 In Progress 2 Cancelled 3 Completed

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RECURRING ENTRIES Table: tRCAdj Contains information about Adjustment recurring entries.

Columns

Name Type Description lId Number Adjustment recurring entry ID dtNextDue Date Next due date dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only sRCName Text Name of recurring entry dtLastPost Date Date last posted bEndMonth Boolean Next due date set at the end of the month nFrequency Number Recurring frequency* sComment Text Comment sSource Text Source bAlocToAll Boolean Apply project allocation to entire transaction bInvAdj Boolean Is inventory adjustments lInvLocId Number Inventory Location ID lLocIdTO Number Inventory location id for the destination location * Recurring Frequency:

0 Daily 1 Weekly 2 Bi–weekly 3 Semi–monthly 4 Monthly 5 13–period 6 Bi–monthly 7 Quarterly 8 Semi–annually 9 Annually 10 Random

Table: tRCAdjL Contains Adjustment recurring entry detail line. Columns

Name Type Description lRCAdjId Number Adjustment recurring entry ID nLineNum Number Recurring entry detail line number lInventId Number Inventory and service item ID dQuantity Number Quantity (stocking units) lAcctId Number Account number dAmt Number Amount bAcctInteg Boolean Use default linked account bCalcAmt Boolean Use default calculated amount bUnitDef Boolean Use default unit nUnitType Number Type of units used* dfUnitRel Number Relationship between selling and stocking units sUnit Text Units lAcctDptId Number Department ID for account * Unit Type:

1 Stocking units 2 Buying units 3 Selling units

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Data Dictionary 121

Table: tRCAdjLP Contains Adjustment recurring entry Project Allocation detail line. Columns Name Type Description lRCAdjId Number Adjustment recurring entry ID nLineNumAc Number Adjustment recurring entry detail line number nLineNumPj Number Project allocation line number for the detail line lPrjId Number Project ID dAmt1 Number Amount 1 (amount or regular hours only) dAmt2 Number Amount 2 (percentage or overtime hours 1) dAmt3 Number Amount 3 (percentage or overtime hours 2) Table: tRCBom Contains information about Bill of Material recurring entries. Columns Name Type Description lId Number Bill of Materials recurring entry ID dtNextDue Date Next due date dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only sRCName Text Name of recurring entry dtLastPost Date Date last posted bEndMonth Boolean Next due date set at the end of the month nFrequency Number Recurring frequency* sComment Text Comment sSource Text Source lInvLocId Number Inventory Location ID * Recurring Frequency:

0 Daily 1 Weekly 2 Bi–weekly 3 Semi–monthly 4 Monthly 5 13–period 6 Bi–monthly 7 Quarterly 8 Semi–annually 9 Annually 10 Random

Table: tRCBomL Contains Bill of Materials recurring entry detail line. Columns Name Type Description lRCBomId Number Bill of Materials recurring entry ID nLineNum Number Bill of Materials recurring entry detail line number lInventId Number Inventory ID dQuantity Number Quantity to build Table: tRCGen Contains information about General recurring entries.

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Columns

Name Type Description lId Number General recurring entry ID dtNextDue Date Next due date dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only sRCName Text Name of recurring entry dtLastPost Date Date last posted bEndMonth Boolean Next due date set at the end of the month nFrequency Number Recurring frequency* sComment Text Comment sSource Text Source bUseFCurr Boolean Use foreign currency lCurrncyId Number Currency ID dExchRate Number Currency exchange rate bAlocToAll Boolean Apply project allocation to entire transaction * Recurring Frequency:

0 Daily 1 Weekly 2 Bi–weekly 3 Semi–monthly 4 Monthly 5 13–period 6 Bi–monthly 7 Quarterly 8 Semi–annually 9 Annually 10 Random

Table: tRCGenL Contains General recurring entry detail line. Columns

Name Type Description lRCGenId Number General recurring entry ID nLineNum Number Recurring entry detail line number lAcctId Number Account number dAmt Number Amount szComment Text Comment for this line lAcctDptId Number Department ID for account Table: tRCGenLP Contains General recurring entry Project Allocation detail line. Columns Name Type Description lRCGenId Number General recurring entry record ID nLineNumAc Number General recurring entry detail line number nLineNumPj Number Project allocation line number for the detail line lPrjId Number Project Allocation record ID dAmt1 Number Amount 1 (amount or regular hours only) dAmt2 Number Amount 2 (percentage or overtime hours 1) dAmt3 Number Amount 3 (percentage or overtime hours 2)

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Data Dictionary 123

Table: tRCGenLT Contains General recurring entry tax detail line. Columns Name Type Description lRCGenId Number General recurring entry record ID nLineNum Number Recurring entry tax detail line number lAcctId Number Account ID lTaxAuth Number Tax authority ID lTaxCode Number Tax code ID nType Number Transaction type* dTax Number Tax amount dOthTax Number Other taxes paid dTaxable Number Amount subject to tax lAcctDptId Number Account department ID * Transaction type:

1 Purchases 2 Sales

Table: tRCPay Contains information about a recurring entry which is an “Other Payment”. Columns

Name Type Description lId Number Payment recurring entry ID dtNextDue Date Next due date dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only sRCName Text Name of recurring entry dtLastPost Date Date last posted bEndMonth Boolean Next due date set at the end of the month nFrequency Number Recurring frequency* lVenId Number Vendor ID sName Text Vendor name sContact Text Contact person sStreet1 Text Address line 1 sStreet2 Text Address line 2 sStreet3 Text Address line 3 sStreet4 Text Address line 4 sComment Text Comment sCCName Text Credit card name bCashPay Boolean Payment by check (FALSE) or by cash (TRUE) bOneTime Boolean One–time vendor bPdByCash Boolean Paid by cash bPdByCC Boolean Paid by credit card bUseFCurr Boolean Use foreign currency lCurrncyId Number Currency ID dExchRate Number Currency exchange rate lBankId Number Bank account used lBankDptId Number Department ID Bank account bAlocToAll Boolean Apply project allocation to entire transaction * Recurring Frequency:

0 Daily 1 Weekly 2 Bi–weekly 3 Semi–monthly 4 Monthly 5 13–period 6 Bi–monthly

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7 Quarterly 8 Semi–annually 9 Annually 10 Random

Table: tRCPayL Contains “Other Payment” recurring entry detail line. Columns

Name Type Description lRCPayId Number Payment recurring entry ID nLineNum Number Recurring entry detail line number lAcctId Number Account number sDesc Text Description dAmount Number Amount dTaxAmt Number Tax amount lTaxCode Number Tax code ID lAcctDptId Number Department ID for account Table: tRCPayLP Contains “Other Payment” recurring entry Project Allocation detail line. Columns

Name Type Description lRCPayId Number Payment recurring entry ID nLineNumAc Number Payment recurring entry detail line number nLineNumPj Number Project allocation line number for the detail line lPrjId Number Project ID dAmt1 Number Amount 1 (amount or regular hours only) dAmt2 Number Amount 2 (percentage or overtime hours 1) dAmt3 Number Amount 3 (percentage or overtime hours 2) Table: tRCPayLT Contains “Other Payment” recurring entry line tax detail. Columns Name Type Description lRCPayId Number Payment recurring entry ID nLineNum Number Payment recurring entry detail line number lTaxAuth Number Tax ID bTaxAmtDef Boolean Use calculated tax amount dTaxAmt Number Tax amount bTaxAmtDef Number Total default tax amount Table: tRCPayTT Contains “Other Payment” recurring entry tax totals. Columns Name Type Description lRCPayId Number Payment recurring entry ID lTaxAuth Number Tax ID dTaxAmt Number Total tax amount dNonRef Number Total non-refundable amount bTaxAmtDef Number Total default tax amount

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Data Dictionary 125

Table: tRCPrl – Canada only Contains information about Payroll recurring entries. Columns

Name Type Description lId Number Payroll recurring entry ID dtNextDue Date Next due date dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only sRCName Text Name of recurring entry dtLastPost Date Date last posted bEndMonth Boolean Next due date set at the end of the month nFrequency Number Recurring frequency* lEmpId Number Employee ID dtPrdEnd Date Period end date bAuto Boolean In automatic mode bQue Boolean Use QPP instead of CPP nDistMth Number Project Allocation method** lBankActId Number Bank account used lAcctDptId Number Department ID for account dUDExpA Number User-defined expense A dUDExpB Number User-defined expense B dUDExpC Number User-defined expense C dUDExpD Number User-defined expense D dUDExpE Number User-defined expense E bUDExpA Boolean Use defaiult user-defined expense A bUDExpB Boolean Use defaiult user-defined expense B bUDExpC Boolean Use defaiult user-defined expense C bUDExpD Boolean Use defaiult user-defined expense D bUDExpE Boolean Use defaiult user-defined expense E dEntHrs Number Number of hours worked bEntHrs Boolean Use default number of hours worked dEntEarnA Number Days earned for entitlement A dEntEarnB Number Days earned for entitlement B dEntEarnC Number Days earned for entitlement C dEntEarnD Number Days earned for entitlement D dEntEarnE Number Days earned for entitlement E dEntReleA Number Days released for entitlement A dEntReleB Number Days released for entitlement B dEntReleC Number Days released for entitlement C dEntReleD Number Days released for entitlement D dEntReleE Number Days released for entitlement E bEntitleA Boolean Use default entitlement A bEntitleB Boolean Use default entitlement B bEntitleC Boolean Use default entitlement C bEntitleD Boolean Use default entitlement D bEntitleE Boolean Use default entitlement E bDDeposit Boolean Use direct deposit * Recurring Frequency:

0 Daily 1 Weekly 2 Bi–weekly 3 Semi–monthly 4 Monthly 5 13–period 6 Bi–monthly 7 Quarterly 8 Semi–annually 9 Annually 10 Random

** Project Allocation Method:

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0 By Amount 1 By Percent 2 By Hours

Table: tRCPrl1 – Canada only Contains employee income details for payroll recurring entries. Columns Name Type Description lCompId Number Company ID lEmpId Number Employee ID lRcId Number Recurring entry ID lIncId Number Income ID nType Number Income type bUseInSlip Boolean Use in paycheque bDefVal Boolean Is default value dUnitsPrPd Number Units per period dPeriodHrs Number Hours per period dAmtPerPd Number Amount per period Table: tRCPrl2 – Canada only Contains employee deduction details for payroll recurring entries. Columns Name Type Description lCompId Number Company ID lEmpId Number Employee ID lRcId Number Recurring entry ID lDedId Number Deduction ID bUseInSlip Boolean Use in paycheque bDefVal Boolean Is default value dDedPerPd Number Amount per period Table: tRCPrlU – US only Contains information about Payroll recurring entries. Columns Name Type Description lId Number Payroll recurring entry ID dtNextDue Date Next due date dtASDate Date Undocumented – database use only tmASTime Date Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only sRCName Text Name of recurring entry dtLastPost Date Date last posted bEndMonth Boolean Next due date set at the end of the month nFrequency Number Recurring frequency* lEmpId Number Employee ID dtPrdEnd Date Period end date bAuto Boolean In automatic mode nDistMth Number Project Allocation method** lBankActId Number Bank account used lAcctDptId Number Department ID for account dUDExpA Number User-defined expense A dUDExpB Number User-defined expense B dUDExpC Number User-defined expense C dUDExpD Number User-defined expense D dUDExpE Number User-defined expense E

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Data Dictionary 127

bUDExpA Boolean Use defaiult user-defined expense A bUDExpB Boolean Use defaiult user-defined expense B bUDExpC Boolean Use defaiult user-defined expense C bUDExpD Boolean Use defaiult user-defined expense D bUDExpE Boolean Use defaiult user-defined expense E dEntHrs Number Number of hours worked bEntHrs Boolean Use default number of hours worked dEntEarnA Number Days earned for entitlement A dEntEarnB Number Days earned for entitlement B dEntEarnC Number Days earned for entitlement C dEntEarnD Number Days earned for entitlement D dEntEarnE Number Days earned for entitlement E dEntReleA Number Days released for entitlement A dEntReleB Number Days released for entitlement B dEntReleC Number Days released for entitlement C dEntReleD Number Days released for entitlement D dEntReleE Number Days released for entitlement E bEntitleA Boolean Use default entitlement A bEntitleB Boolean Use default entitlement B bEntitleC Boolean Use default entitlement C bEntitleD Boolean Use default entitlement D bEntitleE Boolean Use default entitlement E bDDeposit Boolean Use direct deposit * Recurring Frequency:

0 Daily 1 Weekly 2 Bi–weekly 3 Semi–monthly 4 Monthly 5 13–period 6 Bi–monthly 7 Quarterly 8 Semi–annually 9 Annually 10 Random

** Project Allocation Method:

0 By Amount 1 By Percent 2 By Hours

Table: tRCPrlU1 – US only Contains employee income details for payroll recurring entries. Columns Name Type Description lCompId Number Company ID lEmpId Number Employee ID lRcId Number Recurring entry ID lIncId Number Income ID nType Number Income type bUseInSlip Boolean Use in paycheque bDefVal Boolean Is default value dUnitsPrPd Number Units per period dPeriodHrs Number Hours per period dAmtPerPd Number Amount per period Table: tRCPrlU2 – US only Contains employee deduction details for payroll recurring entries. Columns

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Name Type Description lCompId Number Company ID lEmpId Number Employee ID lRcId Number Recurring entry ID lDedId Number Deduction ID bUseInSlip Boolean Use in paycheque bDefVal Boolean Is default value dDedPerPd Number Amount per period Table: tRCPrlDA Contains payroll detail department allocation information. Columns Name Type Description lTransId Number Transaction ID lAccountId Number Account ID lDeptId Number Department ID dAmount Number Allocation amount dPercent Number Allocation percentage bAdjByPerc Boolean Adjusted by Percentage bDefAlloc Boolean Default for allocation Table: tRCPrlP – Canada only Contains Payroll recurring entry Project Allocation detail line. Columns

Name Type Description lRCPrlId Number Payroll recurring entry ID nLineNumPj Number Project allocation line number lPrjId Number Project ID dAmt1 Number Amount 1 (amount or regular hours only) dAmt2 Number Amount 2 (percentage or overtime hours 1) dAmt3 Number Amount 3 (percentage or overtime hours 2) dIncAHrs Number Income A hours dIncBHrs Number Income B hours dIncCHrs Number Income C hours dIncDHrs Number Income D hours dIncEHrs Number Income E hours dIncFHrs Number Income F hours dIncGHrs Number Income G hours dIncHHrs Number Income H hours dIncIHrs Number Income I hours dIncJHrs Number Income J hours dIncKHrs Number Income K hours dIncLHrs Number Income L hours dIncMHrs Number Income M hours dIncNHrs Number Income N hours dIncOHrs Number Income O hours dIncPHrs Number Income P hours dIncQHrs Number Income Q hours dIncRHrs Number Income R hours dIncSHrs Number Income S hours dIncTHrs Number Income T hours Table: tRCPrlUP – US only Contains a Payroll recurring entry Project Allocation detail line. Columns

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Data Dictionary 129

Name Type Description lRCPrlId Number Payroll recurring entry ID nLineNumPj Number Project allocation line number lPrjId Number Project ID dAmt1 Number Amount 1 (amount or regular hours only) dAmt2 Number Amount 2 (percentage or overtime hours 1) dAmt3 Number Amount 3 (percentage or overtime hours 2) dIncAHrs Number Income A hours dIncBHrs Number Income B hours dIncCHrs Number Income C hours dIncDHrs Number Income D hours dIncEHrs Number Income E hours dIncFHrs Number Income F hours dIncGHrs Number Income G hours dIncHHrs Number Income H hours dIncIHrs Number Income I hours dIncJHrs Number Income J hours dIncKHrs Number Income K hours dIncLHrs Number Income L hours dIncMHrs Number Income M hours dIncNHrs Number Income N hours dIncOHrs Number Income O hours dIncPHrs Number Income P hours dIncQHrs Number Income Q hours dIncRHrs Number Income R hours dIncSHrs Number Income S hours dIncTHrs Number Income T hours Table: tRCPur Contains information about recurring entries for purchases invoice, orders or quotes. Columns

Name Type Description lId Number Purchases recurring entry ID dtNextDue Date Next due date dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only sRCName Text Name of recurring entry dtLastPost Date Date last posted bEndMonth Boolean Next due date set at the end of the month nFrequency Number Recurring frequency* lVenId Number Vendor ID sContact Text Contact person sStreet1 Text Address line 1 sStreet2 Text Address line 2 sStreet3 Text Address line 3 sStreet4 Text Address line 4 sShipTo1 Text Ship to Address line 1 sShipTo2 Text Ship to Address line 2 sShipTo3 Text Ship to Address line 3 sShipTo4 Text Ship to Address line 4 sShipTo5 Text Ship to Address line 5 sShipTo6 Text Ship to Address line 6 bCashPur Boolean Is a cash purchase – Check, cash or credit card bOneTime Boolean Is a one–time vendor bPO Boolean Purchase order bQuote Boolean Purchase quote bPdByCash Boolean Paid by cash bPdByCC Boolean Paid by credit card fDiscPer Number Discount percentage nDiscDay Number Discount if paid in number of days

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nNetDay Number Discount if net amount paid in number of days dDiscAmt Number Discount amount sShipper Text Shipping service sCCName Text Credit card name bUseFCurr Boolean Use foreign currency lCurrncyId Number Currency ID dExchRate Number Currency exchange rate lBankActId Number Bank account number sOneTmName Text One–time vendor name bStoreDuty Boolean Store duty lBankDptId Number Department ID for Bank account bAlocToAll Boolean Apply project allocation to entire transaction lInvLocId Number Inventory Location ID nTmplType Number Template type nLangPref Number Vendor’s preferred language * Recurring Frequency:

0 Daily 1 Weekly 2 Bi–weekly 3 Semi–monthly 4 Monthly 5 13–period 6 Bi–monthly 7 Quarterly 8 Semi–annually 9 Annually 10 Random

Table: tRCPurL Contains recurring entry detail line for purchases. Columns

Name Type Description lRCPurId Number Purchases recurring entry ID nLineNum Number Recurring entry detail line number lInventId Number Inventory and service item ID dQuantity Number Quantity (stocking units) dOrdered Number Quantity ordered (stocking units) dRemaining Number Quantity on back order (stocking units) dPrice Number Price dAmount Number Amount lAcctId Number Account number bInvItem Boolean Inventory (TRUE) or service (FALSE) item bPriceDef Boolean Use calculated price value bUnitDef Boolean Use default unit bDescDef Boolean Use default description bService Boolean Is a service item sPartCode Text Item number nUnitType Number Type of units used* dfUnitRel Number Relationship between selling and stocking units sUnits Text Units, such as Lbs., tons or yards sDesc Text Description dTaxAmt Number Tax Amount lTaxCode Number Tax code ID bFreight Boolean Freight line dDutyPer Number Duty percentage dDutyAmt Number Duty amount lAcctDptId Number Department ID for account * Unit Type:

1 Stocking units 2 Buying units

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Data Dictionary 131

3 Selling units Table: tRCPurLP Contains Purchases recurring entry Project Allocation detail line. Columns

Name Type Description lRCPurId Number Purchases recurring entry ID nLineNumAc Number Purchases recurring entry detail line number nLineNumPj Number Project allocation line number for the detail line lPrjId Number Project ID dAmt1 Number Amount 1 (amount or regular hours only) dAmt2 Number Amount 2 (percentage or overtime hours 1) dAmt3 Number Amount 3 (percentage or overtime hours 2) Table: tRCPurLT Contains Purchases recurring entry tax detail line. Columns Name Type Description lRCPurId Number Purchases recurring entry ID nLineNum Number Purchases recurring entry detail line number lTaxAuth Number Tax ID bTaxAmtDef Boolean Use calculated tax amount dTaxAmt Number Tax amount Table: tRCPurTT Contains Purchases recurring entry tax totals. Columns Name Type Description lRCPurId Number Payment recurring entry ID lTaxAuth Number Tax ID dTaxAmt Number Total tax amount dNonRef Number Total non-refundable amount bTaxAmtDef Number Total default tax amount Table: tRCSal Contains information about recurring entries for sales invoice, orders or quotes. Columns

Name Type Description lId Number Sales recurring entry ID dtNextDue Date Next due date dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only sRCName Text Name of recurring entry dtLastPost Date Date last posted bEndMonth Boolean Next due date set at the end of the month nFrequency Number Recurring frequency* lCusId Number Customer ID sComment Text Comment sContact Text Contact person sStreet1 Text Address line 1 sStreet2 Text Address line 2

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sStreet3 Text Address line 3 sStreet4 Text Address line 4 sShipTo1 Text Ship to Address line 1 sShipTo2 Text Ship to Address line 2 sShipTo3 Text Ship to Address line 3 sShipTo4 Text Ship to Address line 4 sShipTo5 Text Ship to Address line 5 sShipTo6 Text Ship to Address line 6 bCashSale Boolean Cash sale – check, cash or credit card bOneTime Boolean One–time customer bComment Boolean Use default comment bShipTo Boolean Use default ship to lines bSO Boolean Sales order bQuote Boolean Sales quote bPdByCash Boolean Paid by cash bPdByCC Boolean Paid by credit card fDiscPer Number Discount percentage nDiscDay Number Discount if paid in number of days nNetDay Number Discount if net amount paid in number of days dDiscAmt Number Discount amount sShipper Text Shipping service sCCName Text Credit card name bUseFCurr Boolean Use foreign currency lCurrncyId Number Currency ID dExchRate Number Currency exchange rate lBankActId Number Bank account number sOneTmName Text One–time customer name lBankDptId Number Department ID for Bank account bPaidByWeb Boolean Paid by web store lSoldBy Number Salesperson (employee) ID bAlocToAll Boolean Apply project allocation to entire transaction lInvLocId Number Inventory Location ID nTmplType Number Template Type lAddrId Number Shipping address ID nLangPref Number Customer’s preferred language * Recurring Frequency:

0 Daily 1 Weekly 2 Bi–weekly 3 Semi–monthly 4 Monthly 5 13–period 6 Bi–monthly 7 Quarterly 8 Semi–annually 9 Annually 10 Random

Table: tRCSalL Contains recurring entry detail line for sales. Columns

Name Type Description lRCSalId Text Sales recurring entry ID nLineNum Number Recurring entry detail line number lInventId Number Inventory and service item ID sDesc Text Description bInvItem Boolean Inventory (TRUE) or service (FALSE) item bUnitDef Boolean Use default unit bDescDef Boolean Use default description bPriceDef Boolean Price uses default price from price list bAcctDef Boolean Use default linked account

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Data Dictionary 133

bService Boolean Is a service item sPartCode Text Item number nUnitType Number Type of units used* dfUnitRel Number Relationship between selling and stocking units sUnits Text Units, such as Lbs., tons or yards dQuantity Number Quantity (stocking units) lTaxCode Number Tax code ID bFreight Boolean Freight line dPrice Number Price dAmount Number Amount lAcctId Number Account number ID dOrdered Number Quantity ordered (stocking units) dRemaining Number Quantity on back order (stocking units) lAcctDptId Number Department ID for Account lPrcListId Number Price List ID dBasePrice Number Base price dLineDisc Number Item’s discount rate bBsPricDef Boolean Base price uses default price from price list * Unit Type:

1 Stocking units 2 Buying units 3 Selling units

Table: tRCSalLP Contains sales recurring entry Project Allocation detail line. Columns

Name Type Description lRCSalId Number Sales recurring entry ID nLineNumAc Number Sales recurring entry detail line number nLineNumPj Number Project allocation line number for the detail line lPrjId Number Project ID dAmt1 Number Amount 1 (amount or regular hours only) dAmt2 Number Amount 2 (percentage or overtime hours 1) dAmt3 Number Amount 3 (percentage or overtime hours 2) Table: tRCSalLT Contains sales recurring entry tax detail line. Columns Name Type Description lRCSalId Number Sales recurring entry ID nLineNum Number Sales recurring entry detail line number lTaxAuth Number Tax ID bTaxAmtDef Boolean Use calculated tax amount dTaxAmt Number Tax amount Table: tRCSalTT Contains Sales recurring entry tax totals. Columns Name Type Description lRCSalId Number Sales recurring entry ID lTaxAuth Number Tax ID dTaxAmt Number Total tax amount dNonRef Number Total non-refundable amount bTaxAmtDef Number Total default tax amount

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Table: tRCTIn Contains Item Assembly Transfer in (Assembly components) detail line. Columns

Name Type Description lRCTrfId Number Item Assembly recurring entry ID nLineNum Number Recurring entry transfers in detail line number lInventId Number Inventory and service item ID dQuantity Number Quantity (stocking units) dUnitCost Number Unit cost dAmount Number Amount bUnitCost Boolean Use default unit cost bUnitDef Boolean Use default unit nUnitType Number Type of units used* dfUnitRel Number Relationship between selling and stocking units sUnit Text Unit used * Unit Type:

1 Stocking units 2 Buying units 3 Selling units

Table: tRCTOut Contains Item Assembly Transfer out (Assembled Items) detail line. Columns

Name Type Description lRCTrfId Number Item Assembly recurring entry ID nLineNum Number Recurring entry transfers out detail line number lInventId Number Inventory and service item ID dQuantity Number Quantity (stocking units) dUnitCost Number Unit cost dAmount Number Amount bUnitCost Boolean Use default unit cost bUnitDef Boolean Use default unit nUnitType Number Type of units used* dfUnitRel Number Relationship between selling and stocking units sUnit Text Unit used * Unit Type:

1 Stocking units 2 Buying units 3 Selling units

Table: tRCTrf Contains information about Item Assembly recurring entries. Columns

Name Type Description lId Number Item Assembly recurring entry ID dtNextDue Date Next due date dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only sRCName Text Name of recurring entry dtLastPost Date Date last posted

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Data Dictionary 135

bEndMonth Boolean Next due date set at the end of the month nFrequency Number Recurring frequency* sComment Text Comment dAddCost Number Additional cost sSource Text Source number lInvLocId Number Inventory Location ID * Recurring Frequency:

0 Daily 1 Weekly 2 Bi–weekly 3 Semi–monthly 4 Monthly 5 13–period 6 Bi–monthly 7 Quarterly 8 Semi–annually 9 Annually 10 Random

Table: tRCTSlp Contains information about Time Slips recurring entries. Columns Name Type Description lId Number Time Slip recurring entry ID dtNextDue Date Next due date dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only sRCName Text Name of recurring entry dtLastPost Date Date last posted bEndMonth Boolean Next due date set at the end of the month nFrequency Number Recurring frequency* lEmpId Number Emmployee ID nLineNo Number Number of time slip details sTSNum Text Time slip number bAlocToAll Boolean Apply project allocation to entire transaction * Recurring Frequency:

0 Daily 1 Weekly 2 Bi–weekly 3 Semi–monthly 4 Monthly 5 13–period 6 Bi–monthly 7 Quarterly 8 Semi–annually 9 Annually 10 Random

Table: tRCTSlpL Contains Time Slips recurring entry detail line. Columns Name Type Description lRCTSlipId Number Time Slip recurring entry ID nLineNum Number Time Slip recurring entry detail line number lCustId Number Customer ID

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136 Simply Accounting

lInventId Number Activity ID nStatus Number Billing status* bApply Boolean Time was applied tActual Number Actual time in seconds tBillable Number Billable time in seconds nInvType Number Invoicing type** dAmt Number Billable amount lCurrId Number Currency ID bCalcAmt Boolean Billable amount is calculated lPayTime Number Time paid to employee in seconds nPayRate Number Rate used for paying the employee lPrcListId Number Price List ID nDMethod Number Project allocation method * Billing Status:

0 Billable 1 Non-Billable 2 No Charge

** Invoicing Type:

0 Billable Time 1 Flat Fee

Table: tRCTSlpP Contains time slip project allocation information. Columns Name Type Description lRCTSlipId Number Time Slip recurring entry ID nLineNumAc Number Time Slip line ID nLineNumPj Number Project allocation line number for the associated

time slip detail line dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only lProjId Number Project ID tActTime Number Actaul time tBillTime Number Billable time dBillAmt Number Billable amount tPayTime Number Payroll time dPercent Number Percentage

TIME AND BILLING

Data Dictionary 137

TIME AND BILLING Table: tTSRec Contains time slip header information. Columns Name Type Description lId Number Time slip record ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only lEmpId Number Employee ID sEmpName Text Employee name dtDate Date Date of time slip sSource Text Source lNxtLineId Number Next time slip line ID bPrinted Boolean Time slip has been printed sUser Text User name of user that posted this time slip bFromImp Boolean An imported entry bAlocToAll Boolean Apply project allocation to entire transaction Table: tTSLine Contains a detail line for a time slip. Columns Name Type Description lTSRecId Number Time slip record ID lTSLineId Number Time slip line ID nLineNum Number Time Slip detail line number dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only lCustId Number Customer ID sCustName Text Customer Name lInventId Number Activity ID sPartCode Text Activity part code sDesc Text Activity description nStatus Number Billing status* nInvType Number Invoicing type** bCanCharge Boolean Activity can be charged lActTime Number Actual time in seconds lBillTime Number Billable time in seconds dPrice Number Price of activity dAmount Number Billable amount dAmtInv Number Amount invoiced dFlatFee Number Flat fee amount lCurrId Number Currency ID bOnInv Boolean Detail line has been invoiced bCanPurge Boolean Detail line can be purged lITRecId Number Inventory tracking record ID nITLineNum Number Inventory tracking detail line number lPayTime Number Time paid to employee in seconds nPayRate Number Rate used for paying the employee nPayStatus Number Item has been paid out to the employee or not dEstRate Number Estimated rate dActRate Number Actual rate lMydId Number Payroll detail ID bDisted Boolean Line has project allocation nDMethod Number Project allocation method

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138 Simply Accounting

* Billing Status: 0 Billable 1 Non-Billable 2 No Charge 3 In Progress 4 Invoiced

** Invoicing Type:

-1 Non-Billable(only if nStatus is billable) 0 Billable Time 1 Flat Fee

Table: tTSLiPrj Contains project allocation information line for a time slip. Columns Name Type Description lTSRecId Number Time slip record ID nLineNumAc Number Time slip line ID nLineNumPj Number Project allocation line number for the associated

time slip detail line dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only lProjId Number Project ID tActTime Number Actaul time tBillTime Number Billable time dBillAmt Number Billable amount tPayTime Number Payroll time dPercent Number Percentage Table: tTSUser Contains information of employees whom the time slip user can enter time slip transactions for. Columns Name Type Description lUserID Number User ID lEmplID Number Employee ID

VENDORS

Data Dictionary 139

VENDORS Table: tPOLine Contains purchase order and quote detail lines. Columns

Name Type Description lPOId Number Purchase order ID nLineNum Number Purchase order detail line number lInventId Number Inventory and service ID sPartCode Text Inventory item number dQuantity Number Quantity received (stocking units) dOrdered Number Quantity ordered (stocking units) dRemaining Number Quantity on back order (stocking units) sUnits Text Units nUnitType Number Type of units used* sDesc Text Inventory item description dPrice Number Inventory item price dTaxAmt Number Tax amount lTaxCode Number Tax code ID lTaxRev Number Tax revision used bFreight Boolean Freight line DAmount Number Amount lAcctId Number Account ID BInvItem Boolean Inventory item DDutyPer Number Duty percentage dDutyAmt Number Duty amount lAcctDptId Number Department ID for Account lInvLocId Number Inventory Location ID bDefPrc Number Price is default price from price list * Unit Type:

1 Stocking units 2 Buying units 3 Selling units

Table: tPOLineT Contains tax information for purchase order and quote detail lines. Columns Name Type Description lPORecId Number Purchase order ID nLineNum Number Purchase order detail line number lTaxAuth Number Tax ID bExempt Boolean Tax is exempt bTaxAmtDef Boolean Use calculated tax amount dTaxAmt Number Tax amount Table: tPOToT Contains total taxes for a purchase order or quote. Columns Name Type Description lPOId Number Purchase order ID lTaxAuth Number Tax ID dTaxAmt Number Total tax amount dNonRef Number Total non-refundable amount

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Table: tPurOrdr Contains purchase order and quote header information. Columns

Name Type Description lId Number Purchase order ID lVenId Number Vendor ID sPONum Text Purchase order/quote number dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only sName Text Vendor name sFrom1 Text Vendor address line 1 sFrom2 Text Vendor address line 2 sFrom3 Text Vendor address line 3 sFrom4 Text Vendor address line 4 sFrom5 Text Vendor address line 5 sShipTo1 Text Ship to address line 1 sShipTo2 Text Ship to address line 2 sShipTo3 Text Ship to address line 3 sShipTo4 Text Ship to address line 4 sShipTo5 Text Ship to address line 5 sShipTo6 Text Ship to address line 6 dtReqDate Date Requested ship date dtPODate Date Purchase order date bPrinted Boolean Purchase order has been printed bEmailed Boolean Purchase order has been emailed sUser Text User name of user that entered this transactioin fDiscPer Number Discount percentage nDiscDay Number Discount if paid in number of days nNetDay Number Discount if net amount paid in number of days dTotal Number Total amount lNxtJourId Number Next journal entry number at the time this purchase

order was posted/adjusted sShipper Text Shipping service name bQuote Boolean Quote (TRUE) or Order (FALSE) bImport Boolean Imported entry and has not yet been adjusted bDutyStore Boolean Duty amount stored lCurrncyId Number Currency ID used dExchRate Number Exchange rate used if using a foreign currency bPrePaid Boolean Order already paid lPaidJor Number Journal number of the prepaid journal entry nPdType Number Prepayment Type* sCrdName Text Credit card name if paid by credit card lAcctNum Number Account number if prepaid by cash/cheque lDepId Number Department of the account bCleared Boolean Order cleared from the system lChqId Number Cheque header ID for prepayments by cheque lInvLocId Number Inventory Location ID bRmBPLst Boolean Removed from batch printing list nLangPref Number Vendor’s preferred language * Prepayment Type:

0 Pay later 1 Paid by Cash 2 Paid by Cheque >= 3 Paid by Credit Card

Table: tVendor Contains vendor records. Columns

VENDORS

Data Dictionary 141

Name Type Description lId Number Vendor ID sName Text Vendor Name dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only sCntcName Text Contact name sStreet1 Text Street Address 1 sStreet2 Text Street Address 2 sCity Text City sProvState Text Province/State sCountry Text Country sPostalZip Text Postal/Zip Code sPhone1 Text Phone number 1 sPhone2 Text Phone number 2 sFax Text Fax number sTaxId Text Tax ID dAmtYtd Number Year to date amount of sales dLastYrAmt Number Last year’s total amount of sales dLCYrAdjPy Number Accumulated last calendar year payment dCCYrAdjPy Number Accumulated current calendar year payment dLCYrClrPy Number Accumulated last calendar year cleared payment dCCYrClrPy Number Accumulated current calendar year cleared

payment fDiscPay Number Discount percentage nDiscDay Number Discount if paid in number of days nNetDay Number Discount if net amount paid in number of days bStatement Boolean Not currently used bContOnChq Boolean Print contacts on checks bDiscBfrTx Boolean Calculate discount before tax bMisc1099 Boolean Print 1099 Misc form – US only nMisc1099B Number 1099 Misc form box – US only dAmtYtdHm Number Year to date amount of purchases in home

currency dAmtLYHm Number Last year’s total amount of purchases in home

currency dLCYrAPyHm Number Accumulated last calendar year payment in home

currency dCCYrAPyHm Number Accumulated current calendar year payment in

home currency dLCYrCPyHm Number Accumulated last calendar year cleared payment

in home currency dCCYrCPyHm Number Accumulated current calendar year cleared

payment in home currency bUsed Boolean Vendor used lCurrncyId Number Currency ID bEmailForm Boolean Email forms to customer bEmailCnfm Boolean Email confirmation of receipt of invoice and quotes bUseSimply Boolean Vendor uses Simply Accounting and can import

orders bUseMyItem Boolean Vendor uses my item numbers bMemInToDo Boolean Display memo in to-do list sEmail Text Vendor’s email address sWebSite Text Vendor’s website bInactive Boolean Active/Inactive vendor bChrgeDuty Boolean Charge duty lTaxCode Number Default tax code ID used for this vendor lAcDefExp Number Default vendor expense account lDpDefExp Number Department ID for default vendor expense account lDfltDptId Number Department ID for default deparment lCompId Number Company ID nLangPref Number Language Preference* bPayAuth Boolean Vendor is a payroll authority lModVer Number Record change counter. (Increment if record has

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changed) dtSince Date Vendor Since dtLastPur Date Date of last purchase bSyncOL Boolean Synchronize vendor with Microsoft Outlook lInvLocId Number Inventory Location ID *Language Preference:

0 English 1 Spanish – US only 2 French – Canada only

Table: tVenItem Contains vendor’s matching item information. Columns Name Type Description lVenId Number Vendor ID nLineNum Number Item detail line number dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only lMyInvId Number Our inventory ID sVenItem Text Vendor’s item part code lMyAcctId Number Our account number lMyDeptId Number Department ID for our account number Table: tVenMemo Contains vendor memos. Columns Name Type Description lVenId Number Vendor ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only sMemo Text Memo dtDateToDo Date Due date for to–do list Table: tVenTr Contains vendor transaction headers. Columns

Name Type Description lId Number Transaction header ID lVenId Number Vendor ID dtDate Date Transaction date sSource Text Check or invoice number of transaction nTranType Number Transaction type* dPreTaxAmt Number Amount of transaction before tax dDiscPer Number Discount percentage nDiscDay Number Discount if paid in number of days nNetDay Number Discount if net amount paid in number of days bHasDetail Boolean Transaction has a tax detail bNotRecd Boolean Invoice has not been received yet bDiscBfrTx Boolean Discount calculated before tax bIsCash Boolean Is a cash transaction

VENDORS

Data Dictionary 143

bIsForCurr Boolean Transaction is in a foreign currency lCurrncyId Number Currency ID dExchRate Number Exchange rate if transaction is in a foreign currency lJECashId Number Journal entry ID for cash transactions sRef Text Reference number for miscellaneous bills (cannot

be same as invoice number, deposit number, or other miscellaneous bill number)

lOrdId Number Order ID of the prepaid order nPdType Number Payment type* sCreditNam Text Credit card name bPPFilled Boolean Prepaid order is completely filled * Transaction Type:

0 Invoice 1 Payments 2 Discounts 3 Other payments 4 Prepayments 5 Reserved for future use 6 Remittance 7 Clic Revenu

* Payment Type:

0 Paid later or unknown if entry was posted before version 2004 1 Paid by cash 2 Paid by cheque >= 3 Paid by credit card

Table: tVenTrDt Contains vendor transaction details. Columns Name Type Description lId Number Transaction detail ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only lVenTrId Number Transaction header ID dtDate Date Transaction date dAmount Number Amount of transaction dAmtHm Number Amount of transaction in home currency sSource Text Check or invoice number of transaction nTranType Number Transaction type* lBnkAcctId Number Bank account used for cash payment, receipt bHistTran Boolean Transaction created in history mode bCCard Boolean Credit card transaction dExchRate Number Exchange rate if transaction is in foreign currency lChqId Number Check ID lBankDptId Number Department ID for Bank account spare Number Not used dAmtOwg Number Discount available or amount owing at the time of

the payment bReversed Boolean Transaction has been adjusted * Transaction Type:

0 Invoice 1 Payment 2 Discount 3 Other payments 4 Deposit 5 Reserved for future use 6 Remittance

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7 Clic Revenu Table: tVenTxDt Contains vendor tax exemption information. Columns Name Type Description lVenId Number Vendor ID lTaxAuth Number Tax ID bExempt Boolean Vendor is exempt from tax dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only Table: tVenUDF Contains user-defined information for vendors. Columns Name Type Description lVenId Number Vendor ID dtASDate Date Undocumented – database use only tmASTime Time Undocumented – database use only sASUserId Text Undocumented – database use only sASOrgId Text Undocumented – database use only sUsrDfnd1 Text User-defined information 1 sUsrDfnd2 Text User-defined information 2 sUsrDfnd3 Text User-defined information 3 sUsrDfnd4 Text User-defined information 4 sUsrDfnd5 Text User-defined information 5 bPopInfo1 Boolean Show user-defined information 1 bPopInfo2 Boolean Show user-defined information 2 bPopInfo3 Boolean Show user-defined information 3 bPopInfo4 Boolean Show user-defined information 4 bPopInfo5 Boolean Show user-defined information 5