THIRTEENTH REPORT

of the

MICHIGAN STATE UNIVERSITY ADVISORY GROUP

in Public Administration

to the Government of Vietnam

Saigon June 30 1961

Property of Technical Rear11TCe(S Branch Fublic Adminitration Div

T I 1 P11

-2-

This Report has been prepared and submitted

in compliance with Article ITI C

of the Michigan State University Agreement

with the Government of the Republic of Vietnam

Guy H Fox

Chief Advisor

-3-

TABLE OF CONTENTS

INTRODUCTION

POLICE ADMINISTRATION DIVISION 8General a amp

Participants 0amp a09 0 a 0 cee0a9e e c ece National Identity Card Program10 Central Identification BureauRecord Bureauo 04a0a 0 1112 Miscellaneous ce 13 Summary of Police Training 15 A Look Ahead bull A g 16

PUBLIC ADMINISTRATION DIVISION Qeneral 18 Academic Instruction degg 19 Research Activities 20 In-Service Training 21 A Look Ahead23g 23

ADMINISTRATIVE SERVICES DIVISION e 25

EAST LANSING SUPPORT Participants a ampa 27

APPENDIX A Transitiona Organization of MSUG 29

APPENDIX B Summary of Operating Expenditures (Counterpart)April 1955 - June 30 1961 o 30

APPENDIX C Reports and Documents 32

INTRODUCTION

The present report period was characterized by an accelerated piaseIown of the personnel and activities of the Michigan State University Group Br uhe end of the period only one police advisor remained and the Police DivLsion active since early 1955 and once comprising twenty-five members had ceased o ecist Termishynated before June 30 1961 were the police programs in the areis of taining participants and advice and counsel to the Saigon Municipal Pclice Department The remaining single police advisor who now reports directly to the chief adshyvisor is continuing to make good progress in the national identification progran

The last semiannual report recorded the and of MSUGts consultant relationships with agencies of the Government of Vietnam However one of the former consulshytants remained with the Project during the greater part of the present report pershyiod to undertake a special assignement He completed his work and left the Proshyject in May

With the exception of the work of the lone police advisor MSUG programs have beshycome centered around the National Institute of Administration (T3IA) and are vest(od in the Public Administration Division The only appreciable area of non-NIA acshytivities of PAD are the cooperative relationships with other American agencies in Vietnam In spite of the obstacles encountered PAD with a staff reduced from six to three members during the report period is able to report a substantial record of solid accomplishments especially in the areas of field research inshyservice training and planning for the NIAs future

Present plans call for the abolition of PAD and Administrative Services as divshyisions in early July 1961 Because of our small size the imminent departure of the present Chief of Administrative Services and the fact that all MSUG pershysonnel uill soon be brought together in offices at the new NIA it is believed a single layer of supervision is conducive to more effective operations As a step toward breaking down divisional lines membership in the MSUG Planning Group comshyposed formerly of division dhiefs (plus an additional representative or two from PAD) has been extended to the entire staff

The last six months has witnessed an exodus of key personnel During this period a total of eight staff members and two secretaries left the Project at the end of their terms of duty Among those departing was Dr Lloyd D Musolf the Chief Advisor who was succeeded by Dr Guy H Fox Also leaving at the end of their assignmunts were Mr Ralph F Turner Chief of the Police Division three other members of the Police Division two members of PAD and the personnel consultant mentioned above and one member of Administrative Services The untimely death of Melvin E Handville of the Police Division deprived the project of still ashynother member There were no new regular staff members during the report period

The only staff member reporting directly to the Chief Advisor before the dissolushytion of the Police Division was the former personnel consultant whose regular term was extended in order that he might write P tentative history of the public administrative activities of MSUG This task was aacomplished to the extent that it was possible without interviewing former chief advisors division chiefs and other members who are no longer in Vietnam The same staff member completed the

-5shy

final editing of his study on The Vietnamese Civil Service Almost coterminous with his departure in May the English version of the study was published and disbributed also by that time a translation had been made in preparation for a Vietnamese edition which is expected to appear in August 1961 This is the first study ever written in any language to give an understanding of the complishycated civil service system in Vietnam

There were two consultants during the past six months One of these was Dr Joseph G LaPalombara Head of the Dtpartment of Political Science at Michigan State Unshyiversity who was in Saigon during January and February for an intensive threeshyweek study His study was designed to serve as the basis for evaluating the work of MSUG and for recommending to Michigan State University what kind of involveshyment if any the University should accept in Vietnam following the expiration in June )962 of its present contract with the Government of Vietnam and ICA Having briefed himself thoroughly on th( major programs aLid problems of the proshyject before his arrival he was able to make optimum use of the available time while he was here The results of his systematic study and his recommendations were presented both to ICA and to Michigan State University

The second consultant was Miss Juliane Heyman who was at the NIA for two weeks in February Her short stay in Vietnam was made only during a delay en route to a newly accepted position in Pakistan Previous to coming here as a consultant Miss Heyman had served from November 6 1958 to November 9 1959 as MSUGs library advisor at the NIA Since the end of her regular tour of duty in 1959 there has been no MSUG library advisor Therefore her analysis (as consultant)of present library operations which are conducted by an NIA librarian without MSUG technical assistance was expecially valuable Although Miss ryman found the NIA library in general efficiently managed she made several suggestions for improvement she also assisted in drawing up plans for equipping and arranging the future library at the new NIA

The new NIA campus is expected to be ready for occupancy in late August or early September A technical committee composed of representatives of the NIA the Government of Vietram USOM and MSUG has held weekly meetings to supervise every stage of construction Except for the finishing stages of installing elecshytricity and plumbing work on the buildings is virtually complete Unfortunateshyly a shortage of money has precluded immediate attention to needed work on the grounds as leveling the terrain building streets and walks landscaping and filling a large hole which was once a canal MSUG and the NIA have requestedsupplementary counterpart funds from USOM for the 2andscaping and the NIA has appealed to the Budget Direction for fundsto the Laigon Prefecture for materials and to the Army for services to enable completion of the remaining work on the grounds

At the end of the reporting period there is still uncertainty as to whether or not there will be a renewal of MSUGs contract with GVN and NIL In a purely tentative plan shy the Country Economic Program (E-1) prepared Yarch 15 1961 shythe USOM has provided for a three-year extension of the present contract This preliminaly plan calls for four MSUG technicians and a secretary for FY 1963 1964 and 1965 The proposed technicians are as follows NIA Senior Advisor (team leader) In-Service Training Advisor Public Administration Advisor and Law Administration Advisor

-2-

This Report has been prepared and submitted

in compliance with Article ITI C

of the Michigan State University Agreement

with the Government of the Republic of Vietnam

Guy H Fox

Chief Advisor

-3-

TABLE OF CONTENTS

INTRODUCTION

POLICE ADMINISTRATION DIVISION 8General a amp

Participants 0amp a09 0 a 0 cee0a9e e c ece National Identity Card Program10 Central Identification BureauRecord Bureauo 04a0a 0 1112 Miscellaneous ce 13 Summary of Police Training 15 A Look Ahead bull A g 16

PUBLIC ADMINISTRATION DIVISION Qeneral 18 Academic Instruction degg 19 Research Activities 20 In-Service Training 21 A Look Ahead23g 23

ADMINISTRATIVE SERVICES DIVISION e 25

EAST LANSING SUPPORT Participants a ampa 27

APPENDIX A Transitiona Organization of MSUG 29

APPENDIX B Summary of Operating Expenditures (Counterpart)April 1955 - June 30 1961 o 30

APPENDIX C Reports and Documents 32

INTRODUCTION

The present report period was characterized by an accelerated piaseIown of the personnel and activities of the Michigan State University Group Br uhe end of the period only one police advisor remained and the Police DivLsion active since early 1955 and once comprising twenty-five members had ceased o ecist Termishynated before June 30 1961 were the police programs in the areis of taining participants and advice and counsel to the Saigon Municipal Pclice Department The remaining single police advisor who now reports directly to the chief adshyvisor is continuing to make good progress in the national identification progran

The last semiannual report recorded the and of MSUGts consultant relationships with agencies of the Government of Vietnam However one of the former consulshytants remained with the Project during the greater part of the present report pershyiod to undertake a special assignement He completed his work and left the Proshyject in May

With the exception of the work of the lone police advisor MSUG programs have beshycome centered around the National Institute of Administration (T3IA) and are vest(od in the Public Administration Division The only appreciable area of non-NIA acshytivities of PAD are the cooperative relationships with other American agencies in Vietnam In spite of the obstacles encountered PAD with a staff reduced from six to three members during the report period is able to report a substantial record of solid accomplishments especially in the areas of field research inshyservice training and planning for the NIAs future

Present plans call for the abolition of PAD and Administrative Services as divshyisions in early July 1961 Because of our small size the imminent departure of the present Chief of Administrative Services and the fact that all MSUG pershysonnel uill soon be brought together in offices at the new NIA it is believed a single layer of supervision is conducive to more effective operations As a step toward breaking down divisional lines membership in the MSUG Planning Group comshyposed formerly of division dhiefs (plus an additional representative or two from PAD) has been extended to the entire staff

The last six months has witnessed an exodus of key personnel During this period a total of eight staff members and two secretaries left the Project at the end of their terms of duty Among those departing was Dr Lloyd D Musolf the Chief Advisor who was succeeded by Dr Guy H Fox Also leaving at the end of their assignmunts were Mr Ralph F Turner Chief of the Police Division three other members of the Police Division two members of PAD and the personnel consultant mentioned above and one member of Administrative Services The untimely death of Melvin E Handville of the Police Division deprived the project of still ashynother member There were no new regular staff members during the report period

The only staff member reporting directly to the Chief Advisor before the dissolushytion of the Police Division was the former personnel consultant whose regular term was extended in order that he might write P tentative history of the public administrative activities of MSUG This task was aacomplished to the extent that it was possible without interviewing former chief advisors division chiefs and other members who are no longer in Vietnam The same staff member completed the

-5shy

final editing of his study on The Vietnamese Civil Service Almost coterminous with his departure in May the English version of the study was published and disbributed also by that time a translation had been made in preparation for a Vietnamese edition which is expected to appear in August 1961 This is the first study ever written in any language to give an understanding of the complishycated civil service system in Vietnam

There were two consultants during the past six months One of these was Dr Joseph G LaPalombara Head of the Dtpartment of Political Science at Michigan State Unshyiversity who was in Saigon during January and February for an intensive threeshyweek study His study was designed to serve as the basis for evaluating the work of MSUG and for recommending to Michigan State University what kind of involveshyment if any the University should accept in Vietnam following the expiration in June )962 of its present contract with the Government of Vietnam and ICA Having briefed himself thoroughly on th( major programs aLid problems of the proshyject before his arrival he was able to make optimum use of the available time while he was here The results of his systematic study and his recommendations were presented both to ICA and to Michigan State University

The second consultant was Miss Juliane Heyman who was at the NIA for two weeks in February Her short stay in Vietnam was made only during a delay en route to a newly accepted position in Pakistan Previous to coming here as a consultant Miss Heyman had served from November 6 1958 to November 9 1959 as MSUGs library advisor at the NIA Since the end of her regular tour of duty in 1959 there has been no MSUG library advisor Therefore her analysis (as consultant)of present library operations which are conducted by an NIA librarian without MSUG technical assistance was expecially valuable Although Miss ryman found the NIA library in general efficiently managed she made several suggestions for improvement she also assisted in drawing up plans for equipping and arranging the future library at the new NIA

The new NIA campus is expected to be ready for occupancy in late August or early September A technical committee composed of representatives of the NIA the Government of Vietram USOM and MSUG has held weekly meetings to supervise every stage of construction Except for the finishing stages of installing elecshytricity and plumbing work on the buildings is virtually complete Unfortunateshyly a shortage of money has precluded immediate attention to needed work on the grounds as leveling the terrain building streets and walks landscaping and filling a large hole which was once a canal MSUG and the NIA have requestedsupplementary counterpart funds from USOM for the 2andscaping and the NIA has appealed to the Budget Direction for fundsto the Laigon Prefecture for materials and to the Army for services to enable completion of the remaining work on the grounds

At the end of the reporting period there is still uncertainty as to whether or not there will be a renewal of MSUGs contract with GVN and NIL In a purely tentative plan shy the Country Economic Program (E-1) prepared Yarch 15 1961 shythe USOM has provided for a three-year extension of the present contract This preliminaly plan calls for four MSUG technicians and a secretary for FY 1963 1964 and 1965 The proposed technicians are as follows NIA Senior Advisor (team leader) In-Service Training Advisor Public Administration Advisor and Law Administration Advisor

-3-

TABLE OF CONTENTS

INTRODUCTION

POLICE ADMINISTRATION DIVISION 8General a amp

Participants 0amp a09 0 a 0 cee0a9e e c ece National Identity Card Program10 Central Identification BureauRecord Bureauo 04a0a 0 1112 Miscellaneous ce 13 Summary of Police Training 15 A Look Ahead bull A g 16

PUBLIC ADMINISTRATION DIVISION Qeneral 18 Academic Instruction degg 19 Research Activities 20 In-Service Training 21 A Look Ahead23g 23

ADMINISTRATIVE SERVICES DIVISION e 25

EAST LANSING SUPPORT Participants a ampa 27

APPENDIX A Transitiona Organization of MSUG 29

APPENDIX B Summary of Operating Expenditures (Counterpart)April 1955 - June 30 1961 o 30

APPENDIX C Reports and Documents 32

INTRODUCTION

The present report period was characterized by an accelerated piaseIown of the personnel and activities of the Michigan State University Group Br uhe end of the period only one police advisor remained and the Police DivLsion active since early 1955 and once comprising twenty-five members had ceased o ecist Termishynated before June 30 1961 were the police programs in the areis of taining participants and advice and counsel to the Saigon Municipal Pclice Department The remaining single police advisor who now reports directly to the chief adshyvisor is continuing to make good progress in the national identification progran

The last semiannual report recorded the and of MSUGts consultant relationships with agencies of the Government of Vietnam However one of the former consulshytants remained with the Project during the greater part of the present report pershyiod to undertake a special assignement He completed his work and left the Proshyject in May

With the exception of the work of the lone police advisor MSUG programs have beshycome centered around the National Institute of Administration (T3IA) and are vest(od in the Public Administration Division The only appreciable area of non-NIA acshytivities of PAD are the cooperative relationships with other American agencies in Vietnam In spite of the obstacles encountered PAD with a staff reduced from six to three members during the report period is able to report a substantial record of solid accomplishments especially in the areas of field research inshyservice training and planning for the NIAs future

Present plans call for the abolition of PAD and Administrative Services as divshyisions in early July 1961 Because of our small size the imminent departure of the present Chief of Administrative Services and the fact that all MSUG pershysonnel uill soon be brought together in offices at the new NIA it is believed a single layer of supervision is conducive to more effective operations As a step toward breaking down divisional lines membership in the MSUG Planning Group comshyposed formerly of division dhiefs (plus an additional representative or two from PAD) has been extended to the entire staff

The last six months has witnessed an exodus of key personnel During this period a total of eight staff members and two secretaries left the Project at the end of their terms of duty Among those departing was Dr Lloyd D Musolf the Chief Advisor who was succeeded by Dr Guy H Fox Also leaving at the end of their assignmunts were Mr Ralph F Turner Chief of the Police Division three other members of the Police Division two members of PAD and the personnel consultant mentioned above and one member of Administrative Services The untimely death of Melvin E Handville of the Police Division deprived the project of still ashynother member There were no new regular staff members during the report period

The only staff member reporting directly to the Chief Advisor before the dissolushytion of the Police Division was the former personnel consultant whose regular term was extended in order that he might write P tentative history of the public administrative activities of MSUG This task was aacomplished to the extent that it was possible without interviewing former chief advisors division chiefs and other members who are no longer in Vietnam The same staff member completed the

-5shy

final editing of his study on The Vietnamese Civil Service Almost coterminous with his departure in May the English version of the study was published and disbributed also by that time a translation had been made in preparation for a Vietnamese edition which is expected to appear in August 1961 This is the first study ever written in any language to give an understanding of the complishycated civil service system in Vietnam

There were two consultants during the past six months One of these was Dr Joseph G LaPalombara Head of the Dtpartment of Political Science at Michigan State Unshyiversity who was in Saigon during January and February for an intensive threeshyweek study His study was designed to serve as the basis for evaluating the work of MSUG and for recommending to Michigan State University what kind of involveshyment if any the University should accept in Vietnam following the expiration in June )962 of its present contract with the Government of Vietnam and ICA Having briefed himself thoroughly on th( major programs aLid problems of the proshyject before his arrival he was able to make optimum use of the available time while he was here The results of his systematic study and his recommendations were presented both to ICA and to Michigan State University

The second consultant was Miss Juliane Heyman who was at the NIA for two weeks in February Her short stay in Vietnam was made only during a delay en route to a newly accepted position in Pakistan Previous to coming here as a consultant Miss Heyman had served from November 6 1958 to November 9 1959 as MSUGs library advisor at the NIA Since the end of her regular tour of duty in 1959 there has been no MSUG library advisor Therefore her analysis (as consultant)of present library operations which are conducted by an NIA librarian without MSUG technical assistance was expecially valuable Although Miss ryman found the NIA library in general efficiently managed she made several suggestions for improvement she also assisted in drawing up plans for equipping and arranging the future library at the new NIA

The new NIA campus is expected to be ready for occupancy in late August or early September A technical committee composed of representatives of the NIA the Government of Vietram USOM and MSUG has held weekly meetings to supervise every stage of construction Except for the finishing stages of installing elecshytricity and plumbing work on the buildings is virtually complete Unfortunateshyly a shortage of money has precluded immediate attention to needed work on the grounds as leveling the terrain building streets and walks landscaping and filling a large hole which was once a canal MSUG and the NIA have requestedsupplementary counterpart funds from USOM for the 2andscaping and the NIA has appealed to the Budget Direction for fundsto the Laigon Prefecture for materials and to the Army for services to enable completion of the remaining work on the grounds

At the end of the reporting period there is still uncertainty as to whether or not there will be a renewal of MSUGs contract with GVN and NIL In a purely tentative plan shy the Country Economic Program (E-1) prepared Yarch 15 1961 shythe USOM has provided for a three-year extension of the present contract This preliminaly plan calls for four MSUG technicians and a secretary for FY 1963 1964 and 1965 The proposed technicians are as follows NIA Senior Advisor (team leader) In-Service Training Advisor Public Administration Advisor and Law Administration Advisor

INTRODUCTION

The present report period was characterized by an accelerated piaseIown of the personnel and activities of the Michigan State University Group Br uhe end of the period only one police advisor remained and the Police DivLsion active since early 1955 and once comprising twenty-five members had ceased o ecist Termishynated before June 30 1961 were the police programs in the areis of taining participants and advice and counsel to the Saigon Municipal Pclice Department The remaining single police advisor who now reports directly to the chief adshyvisor is continuing to make good progress in the national identification progran

The last semiannual report recorded the and of MSUGts consultant relationships with agencies of the Government of Vietnam However one of the former consulshytants remained with the Project during the greater part of the present report pershyiod to undertake a special assignement He completed his work and left the Proshyject in May

With the exception of the work of the lone police advisor MSUG programs have beshycome centered around the National Institute of Administration (T3IA) and are vest(od in the Public Administration Division The only appreciable area of non-NIA acshytivities of PAD are the cooperative relationships with other American agencies in Vietnam In spite of the obstacles encountered PAD with a staff reduced from six to three members during the report period is able to report a substantial record of solid accomplishments especially in the areas of field research inshyservice training and planning for the NIAs future

Present plans call for the abolition of PAD and Administrative Services as divshyisions in early July 1961 Because of our small size the imminent departure of the present Chief of Administrative Services and the fact that all MSUG pershysonnel uill soon be brought together in offices at the new NIA it is believed a single layer of supervision is conducive to more effective operations As a step toward breaking down divisional lines membership in the MSUG Planning Group comshyposed formerly of division dhiefs (plus an additional representative or two from PAD) has been extended to the entire staff

The last six months has witnessed an exodus of key personnel During this period a total of eight staff members and two secretaries left the Project at the end of their terms of duty Among those departing was Dr Lloyd D Musolf the Chief Advisor who was succeeded by Dr Guy H Fox Also leaving at the end of their assignmunts were Mr Ralph F Turner Chief of the Police Division three other members of the Police Division two members of PAD and the personnel consultant mentioned above and one member of Administrative Services The untimely death of Melvin E Handville of the Police Division deprived the project of still ashynother member There were no new regular staff members during the report period

The only staff member reporting directly to the Chief Advisor before the dissolushytion of the Police Division was the former personnel consultant whose regular term was extended in order that he might write P tentative history of the public administrative activities of MSUG This task was aacomplished to the extent that it was possible without interviewing former chief advisors division chiefs and other members who are no longer in Vietnam The same staff member completed the

-5shy

final editing of his study on The Vietnamese Civil Service Almost coterminous with his departure in May the English version of the study was published and disbributed also by that time a translation had been made in preparation for a Vietnamese edition which is expected to appear in August 1961 This is the first study ever written in any language to give an understanding of the complishycated civil service system in Vietnam

There were two consultants during the past six months One of these was Dr Joseph G LaPalombara Head of the Dtpartment of Political Science at Michigan State Unshyiversity who was in Saigon during January and February for an intensive threeshyweek study His study was designed to serve as the basis for evaluating the work of MSUG and for recommending to Michigan State University what kind of involveshyment if any the University should accept in Vietnam following the expiration in June )962 of its present contract with the Government of Vietnam and ICA Having briefed himself thoroughly on th( major programs aLid problems of the proshyject before his arrival he was able to make optimum use of the available time while he was here The results of his systematic study and his recommendations were presented both to ICA and to Michigan State University

The second consultant was Miss Juliane Heyman who was at the NIA for two weeks in February Her short stay in Vietnam was made only during a delay en route to a newly accepted position in Pakistan Previous to coming here as a consultant Miss Heyman had served from November 6 1958 to November 9 1959 as MSUGs library advisor at the NIA Since the end of her regular tour of duty in 1959 there has been no MSUG library advisor Therefore her analysis (as consultant)of present library operations which are conducted by an NIA librarian without MSUG technical assistance was expecially valuable Although Miss ryman found the NIA library in general efficiently managed she made several suggestions for improvement she also assisted in drawing up plans for equipping and arranging the future library at the new NIA

The new NIA campus is expected to be ready for occupancy in late August or early September A technical committee composed of representatives of the NIA the Government of Vietram USOM and MSUG has held weekly meetings to supervise every stage of construction Except for the finishing stages of installing elecshytricity and plumbing work on the buildings is virtually complete Unfortunateshyly a shortage of money has precluded immediate attention to needed work on the grounds as leveling the terrain building streets and walks landscaping and filling a large hole which was once a canal MSUG and the NIA have requestedsupplementary counterpart funds from USOM for the 2andscaping and the NIA has appealed to the Budget Direction for fundsto the Laigon Prefecture for materials and to the Army for services to enable completion of the remaining work on the grounds

At the end of the reporting period there is still uncertainty as to whether or not there will be a renewal of MSUGs contract with GVN and NIL In a purely tentative plan shy the Country Economic Program (E-1) prepared Yarch 15 1961 shythe USOM has provided for a three-year extension of the present contract This preliminaly plan calls for four MSUG technicians and a secretary for FY 1963 1964 and 1965 The proposed technicians are as follows NIA Senior Advisor (team leader) In-Service Training Advisor Public Administration Advisor and Law Administration Advisor

-5shy

final editing of his study on The Vietnamese Civil Service Almost coterminous with his departure in May the English version of the study was published and disbributed also by that time a translation had been made in preparation for a Vietnamese edition which is expected to appear in August 1961 This is the first study ever written in any language to give an understanding of the complishycated civil service system in Vietnam

There were two consultants during the past six months One of these was Dr Joseph G LaPalombara Head of the Dtpartment of Political Science at Michigan State Unshyiversity who was in Saigon during January and February for an intensive threeshyweek study His study was designed to serve as the basis for evaluating the work of MSUG and for recommending to Michigan State University what kind of involveshyment if any the University should accept in Vietnam following the expiration in June )962 of its present contract with the Government of Vietnam and ICA Having briefed himself thoroughly on th( major programs aLid problems of the proshyject before his arrival he was able to make optimum use of the available time while he was here The results of his systematic study and his recommendations were presented both to ICA and to Michigan State University

The second consultant was Miss Juliane Heyman who was at the NIA for two weeks in February Her short stay in Vietnam was made only during a delay en route to a newly accepted position in Pakistan Previous to coming here as a consultant Miss Heyman had served from November 6 1958 to November 9 1959 as MSUGs library advisor at the NIA Since the end of her regular tour of duty in 1959 there has been no MSUG library advisor Therefore her analysis (as consultant)of present library operations which are conducted by an NIA librarian without MSUG technical assistance was expecially valuable Although Miss ryman found the NIA library in general efficiently managed she made several suggestions for improvement she also assisted in drawing up plans for equipping and arranging the future library at the new NIA

The new NIA campus is expected to be ready for occupancy in late August or early September A technical committee composed of representatives of the NIA the Government of Vietram USOM and MSUG has held weekly meetings to supervise every stage of construction Except for the finishing stages of installing elecshytricity and plumbing work on the buildings is virtually complete Unfortunateshyly a shortage of money has precluded immediate attention to needed work on the grounds as leveling the terrain building streets and walks landscaping and filling a large hole which was once a canal MSUG and the NIA have requestedsupplementary counterpart funds from USOM for the 2andscaping and the NIA has appealed to the Budget Direction for fundsto the Laigon Prefecture for materials and to the Army for services to enable completion of the remaining work on the grounds

At the end of the reporting period there is still uncertainty as to whether or not there will be a renewal of MSUGs contract with GVN and NIL In a purely tentative plan shy the Country Economic Program (E-1) prepared Yarch 15 1961 shythe USOM has provided for a three-year extension of the present contract This preliminaly plan calls for four MSUG technicians and a secretary for FY 1963 1964 and 1965 The proposed technicians are as follows NIA Senior Advisor (team leader) In-Service Training Advisor Public Administration Advisor and Law Administration Advisor

-6-

Moreover the NIA has drawn up an application to ICA requesting a continuation of MSUGS affiliation with the Institute Upon the suggestion of USOM the NIA is now revising its application to show more precisely how the NIA would use MSUG technical assistance in the event of a new contract In the meanwhile ICAWashshyington and MSU are exploring some of the questions and problems entailed in the consideration of a new contract

The uncertainty over the future of the project has raised a serious and as yet unsolved staffing problem At present MSUG is under-staffed to handle adequately the commitments of the present project agreement and the situation will become aggravated after the beginning of the NIA academic year in August by which time MSUGts personnel will be further depleted Moreover if MSUG is to continue in Vietnam after June 1962 its regular-teiai staff needs to be augmented at once to retain the momentum and insure the continuity of present programs On the other hand if the project is to end in June 1962 it will be necessary for MSUG to employ a minimum number of short-term consultants to carry out its 1961 commitshyments and gradually to phase out its personnel and activities during the first half of 1962 Short-term tonsultants - the only staff legally available for reshycruitment by MSU under existing circumstances - are difficult to recruit and they are unsatisfactory for the regular recurring work of the project in the sense that they must depart Just as they begin to reach their maximum level of effectiveshyness Nevertheless) during the present period of uncertainty the only recourse is to proceed on the assumption that MSUG activities will cease in Vietnam as cf June 30 1962 and to plan on the use of short-term consultants to meet remaining program needs

Among the distinguished visitors to MSUG during the past six months was Dr John A Hannah President of Michigan State University who was accompanied by his daughter Mary Though he was in Saigon only from March 2 - 4 President Hannah followed a grueling schedule in order to gain an understanding of recent developshyments in the project and in Vietnam He held discussions with the President of the Republic the Secretary of State at the Presidency the Rector of the NIA and with other Vietnamese officials He also met with the Director of USOM the Commanding General of MAAG and other American officials He was briefed by MSUG staff members and in turn apprised the group of current activities and future plans of Michigani State University In addition he somehow found the opportunity while here to attend a meeting of several scores of former MSU students from Vietshynam a highlight of the meeting was the showing of a film MSU Activities 1959shy60

A complete list of visitors to MSUG during the past six months is as follows

George M Kahin Professor Cornell University Jan 24-28 Peter White National Geographic Magazine Feb 13 John A Hannah President Michigan State University March 2-4 Mary Hannah Daughter of President Hannah March 2-4 WM Corden Professor University of Melbourne

Melbourne Australia March 10 George D Schedler Century Geophysical Corporation

Manila PI March 13 Richard B Noss American Embassy Bangkok March 28

-7-

Ralph Watkins John Donnell Wilma Oksendahl

CR Wharton Jr

Robert Stevens Loraine B Mooney

OC Aderhold

Brookings Institution March 29 Foreign Area Training Fellow Saigon April 18 Former advisor on office skills Pakistan May Professor University of Malaya Kuala Lumpur May 15 Professor Blao College Blao May 15 Library Consultant Indiana University Indonesian Project June 24-25 President University of Georgia June 26

POLICE ADMINISTRATION DIVISION

General

The major effort In the Police Divisionls operations was a smooth phasing out of all of the activity except identification and record matters and the turnshying over of these advisory functions to USOMPSD One technician died during the period and three others returned to the United States having completed the divisions functions in the areas of training participants and advice and counsel to the Saigon Municipal Police Department The identification advisor is scheduled to continue until the end of the contract in June 1962

The security situation continues to be serious and had a direct effect on the scope of the Divisions operations However there was some broadening of proshyvincial efforts in the areas of training as witnessed by the collection and preservation of evidence short courses and in the field of identification with the National Identity Card Program Utmost caution was used by all advisors in field trips to avoid any incidents

The project areas in which the MSUG advisors were engaged during the period are discussed as follows

Training

Liaison with and advice to the various training schools of the VBI and Police were continued during the period These included the National Police Academy at Rach Dua the High Command School at Camp des Mares and the Municipal Police Department School at Saigon At the National Police Academy the eighth class functioned from March to May and graduated 313 students At the High Command School the Judicial Police (Criminal Investigation) a course which began in December 1960 was completed and graduated 60 students In addition duringthe period there was a two-month school for part-time Special Police (Intelligence)and 35 students graduated from this course The Saigon Municipal Police Departshyments regular Basic School which was begun in December i960o graduated 87 students in March 1961 Because of the presidential elections no academic sesshysions were scheduled in April

An in-service short course for police officers and investigators was conducted on the collection and preservation of evidence Four one-week courses were given two in Saigon for the personnel of the VBI and the Municipal Police Department one in Hue for provincial representatives from the Central Lowland provinces and one in Ban Me Thuot for the High Plateau provincial representatives Some 200 students participated in these classes General security conditions did not permit the expansion of this program into the southern provinces Four MSU advisors one USOM advisor and two VBI laboratory technicians participated dishyrectly in the training The training was centered around an evidence kit which was designed by MSUG This evidence kit containing a wide variety of materials from fingerprint powder to plaster of Paris for use in the lifting of footprints

and tire tread marks was constructed and equipped entirely with materials found in Vietnam One kit was left at Saigon one at Hue and one at Ban Me Thuot This is the first time that training has been taken to the provincial level and the reaction was quite satisfactory

A three-week refresher course for the Henry fingerprint technicians at the VBI Central Identification Bureau was given during the rOod Fifty technicians attended this course General principles were revl ed and additional trainshying was given in the extensions of the Henry system Plans for further training are discussed under the Identification section of this report

Participants

By the end of March 1961 all FY-59 participants had returned to Vietnam for assignment except five These remaining five had an additional ten months of training in the United States in the field of radio communications

As to the PY-60 program by March 25 the last of the eighteen FY-60 participants had departed for the United States The FY-60 program of study is as follows

Motor Vehicle Maintenance 2

Traffic Law Enforcement 2

Juvenile Delinquency Control 2

Criminal Identification 3

Municipal Police Administration 3

Police Instruction 6

Total IT

Participants for the FY-1961 program were selected in the fall of 1960 and began attending English language classes at the VAA on December 19th Their progress appears to be satisfactory It is noted that in March 1961 all FY-61 matters were transferre tv USOMPSD for administration The balance of the proshygram was phased ouL LLth the departure of the advisor in May During the latter part of the review period a detailed evaluation and analysis of the participant program was prepared by the advisor Much of this review was based on interviews with 53 returned ten-month participants The information was processed charts were prepared and the text of the report was written The information will be published sometime after the first of July as an addendum to the 1960 particishypant report evaluation There was also included in the report information conshycerning 34 participants who fell outside the primary purview of the study

National Identity Card Program

The Dalat Pilot Project for the provincial phase of the National Identity Card Program was begim there on May 15 with two processing teams The MSUG identishyfication advisor and two VBI Saigon technicians aided in the training and organshyization of these identification teams The new counterfeit resistant cards printshyed on safety-type 1p er were adopted Likewise utilized for the first time were the electronic strobe ights and the new typewriters with the MSUG designed Vietshynamese keyboard National newsreel coverage was obtained for the inauguration ceremony After the first few days the teams reached a normal average in excess of 500 cards per day issued and it is expected that Dalat City will be completed on June 30 after which the teams will procedd to process the rural areas and small villages

Gia Dinh was begun at Tu Duc and Nha Be on June 15 utilizing six teams Producshytion of 400 cards per day was reached The lessons learned in the Dalat project were applied in Gia Dinh The photographers were accustomed to conventional floodshylights and tine-consuming studio-type photography and did not have the production concept of mass processing For example Dalat processed as many pictures in one day as had been previously handledin oue year Single-source strobe lighting accentuates scars marks wrinkles and other features of the face which are obshyjectionable in portrait-type work but are essential in identification photography After the technicians had been trained they were able to perform satisfactorily

It is imperative in a large collection of fingerprints that the prints be clearly and completely rolled Experience at Dalat showed that additional training was necessary in this field Although better results were obtained at Gia Dinh this factor still remains a problem and remedial efforts are being made through better supervision and additional training

Fifty-four typewriters with the MSUG designed standard keyboard have been issued After two weeks of practice the typists achieved greater speed and accuracy than with the old-type machines

In Saigon the program has been progressing satisfactorily with only precincts 2 and 3 to be completed by the years end During the period December 15 1960 to June 15 1961 193000 cards had been issued Of these 16000 had been issued in Dalat making a total of 661000 cards issued since the beginning of the proshygram

New security conditions and the tropical climate have proved the currently used cold-rolled lamination process for ID cards to be unsatisfactory The identishyfication advisor accompanied by a USOM representative and the Chief of the VBI Identification Bureau visited the Federation of Malaya where heat and pressure type lamination was established in August 1960

Research clearly indicated the need for this type of processing Therefore the advisor recommended the procurement of adequate heat and pressure equipment simshyilar to that used in Malaya provided these recommendations are followed

1 All machines should be installed in a national air-conditioned center in Saigon

2 GVN would furnish adequate personnel for the processing and for the additional paper work involved in central processing of the cards

3 GVN would also agree to furnish two experienced mechanics to be trainshyed by a factory representative who would be brought to Saigon at USOM expense

4 Regular maintenance and inspection schedules of the machines should be established and a substantial supply of spare parts should be procured

5 GVN would agree to provide the dollar exchange necessary to procure subsequent spare parts

A recommendation was also made for the immediate procurement of three lightweight portable laminating machines on an experimental basis GVN accepted the recommendation and in June announced it would procure three of these machines Agreement was reached whereby USOM would pay for the air freight in order to exshypedite their arrival

All aid equipment required for the National Identity Card Program other than the laminating machines is on hand Also GVN is providing such materials as film photographic paper and other darkroom supplies delivery is expected not later than July 30 An effort Is being made to begin additional provincial operationsby the end of August 1961

Central Identification Bureau

A three-week In-service training course for the 50 Henry system technicians of the Central Identification Bureau of VBI was given during February and March1961 by the MSUG technical advisor The course consisted of a complete review and a study of the FBI extensions Daily tests as well as a three-hour final examination were given Four of the students failed the course and were transshyferred to other duties

Based on studies made and the information gained in the training the Identificashytion Bureau was reorganized First the criminal and subversive cards were sepshyarated from the civilian cards in order that closer attention might be given the former category Likewise as there are a smaller umber of th( criminal and subshyversive cards - some 140000 - there is less chance of missing Ln identification than there would be if they should be coLbined with the civil ffles which will eventually reach a volume of some 8 million Itwas necessary to begin reclasshysifying the criminal and subversive cards to insure greater accizracy and to proshyvide for the extended classifications A new flow chart was prc pared and adopted To improve accuracy the four top men in the in-serrice course iere agsigned as inspectors MSUG built and donated a trophy which will be awarded to the group having the best accuracy record each month Saturdays off arc given to the

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individual with the highest production record A plan for drawer inspection has been prepared and will be implemented as soon as sufficient personnel are availshyable for this purpose As of June 15 1961 25000 of the Henry cards had been reclassified and 21000 in-coming cards wce classified under the new system Further a plan to be activated when additional personnel become available has been developed to consolidate the information contained in the Poettecher system into the Henry system

The need for additional technical and clerical personnel in the Identification Bureau is critical It is estimated that approximately 250 Henry technicians will be required for the handling of the expected volume of fingerprint cards There are only 50 Henry technicians currently in the Bureau and even these are often assigned to other urgent matters in the VBI reducing the average effective strength to about 30 per day

At the end of the period a plan was adopted to alleviate this situation It is necessary to train the various clerical and technical personnel of the Identity Card and processing teams Provincial candidates in two groups of 40 each will be brought to Saigon trained and assigned to the Saigon units freeing the presshyent Saigon personnel for reassignement to the Identification Bureau Each groupof forty will be given a four-week course of training in the Henry system of Identshyification VBI technicians will teach the first three weeks of this course and the MSU advisor will teach the final week and conduct the examinations The course for the first group will start the second week of July and four weeks later the second group will begin their work Therefore an additional 80 technicians should be available to the Identification Bureau shortly The VBI has expressed its inshytention of augmenting its personnel in 1962 in an effort to bring the Bureau up to required strength

Record Bureau

A survey of the VBI Record system was completed during the period The purposeof the survey was to assess in broad terms the current record-keeping practices of the Police and Security Services It was not a detailed review dealing with the mechanics of paper handling but on the contrary the surveys aim was to make broad recommendations for further study of the improvement and modernization of the record-keeping system The survey covered the practices in the Central Record Bureau at Camp des Mares In Saigon as well as selected provincial operashytions The Judicial Bureau (Criminal Investigation) at Camp des Mares was inshycluded The files of the Central Intelligence Bureau were not examined because of the temporary heavy workload on the Bureauts staff It is noted that the reshyview made by the identification advisor was ancillary to the principal work of this advisor and was performed on a one-time basis rather than part of a continshyuous advisory function

As a result of this survey the following broad recommendations were made

1 A full-time records advisor should be assigned to this project

2 A national uniform system of classification and evaluation of information should be instituted to decrease the amount of non-specific

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and purely local information in the National Archives

3 The current system pf preparing Incident and Individual dossiers should be replaced by a single dossier of the incident or the investigation A central index file should be maintained of all pertinent names in these dossiers A clastrification system based on criminal and subvershysive matters should be broadened and defined

4 All pertinent records after reclassification and revaluation have been accomplished should be microfilmed and then originals destroyed Appropriate equipment and supplies should be procured for this purpose

5 The six different sets of indexes on varying sized cards should be consolidated into 3 x 5 index cards and the necessary cabinets proshycured

6 A manual of instruction concerning uniform national record-keeping pracshytices should be prepared and training instituted

7 A central Statistical Section should be established within the strucshyture of the Record Bureau and a system of National Uniform Crime Reshyports should be developed utilizing the Criminal Code as a basis

8 A standard system of investigative report writing together with adeshyquate forms should be instituted

9 National and local Stolen Property files should be inaugurated

10 The Weekly Criminal Bulletin should be revised be published on a monthly basis and should include fingerprint classifications photoshygraphs and a single fingerprint of important fugitives The necesshysary equipment and supplies should be procured to accomplish this Emphasis should be placed on Inter-provincial movement of criminals subversives and stolen property rather than on published information of a purely local character such as is the current practice

11 Study should continue of space requirements followed by recommendashytions concerning additional building space

At the end of the period a study was being made of the technical advisory reshyquirements for the Record Bureau project A decision was expected early in the next period

Miscellaneous

The work of the Crime Laboratory continued under the guidance of the chief policeadvisor Although MSUG kas strongly recommended that individuals with at least a bachelors degree in science be employed in the laboratory no such personnelhas been recruited A survey of the Crime Laboratory was made and a report subshymitted in English and Vietnamese

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Tentative construction plans for the Municipal Police Department Pistol Range and a new Training Building were agreed upon and architectural sketches and costs were prepared The Pistol Range Is expected to cost in the neighborhood of 2 12million piasters whereas the Training Building will cost in the neighborhood of $3400000 An Identification Building was propesed and tentatively approved This was for the purpose of housing the rapidly expanding identification records expected as a result of the National Identification Card Program The cost of this a two-story building will be approximately three million piasters All other building projects in the purview of MSUG were either completed or their supervision turned over to USOMPSD

A set of ammunition reloadirg machines for 38 cal revolver ammunition the kind used by the police officers was procured and six technicians were trained in the operation of these machines A source of supply for the proper lead alloy was located and arrangements made for the acquisition of this and related materials A guide and manual was prepared and translated into Vietnamese for the Police Department

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SUMMARY OF POLICE TRAINING

Trained in 1 Active MSUG Participation Past 6 Mos

Audio-Visual and Photography

Training 0

High Command School (VBI) 1 60

Command Officers School (Municipal) 1 87

Driver Trainir g School (VBI Municipal Civil Guard2 ) 0

English-language Participant Training (VBI Municipal) 26

Firearms Training (VBI Municipal Presidential Guard Civil Guard2 ) 0

Instructor Training (VBI Civil Guard2) 0

Fingerprint Refresher and Extension Training (VBI) 50

Collection amp Preservation of Evidence Short Course 200

ID Card Photographic amp Fingerprint Training Short Course 61

2 Advisory MSUG Participation

Fingerprint Training (VBI)3 0

National Police Academy4 313

ID Card Teams 156

1 As of March 31 1961

2 Civil Guard trained by MSUG to July 1 1959

Total Trained since 1955

135

553

963

317

237

8121

65

50

200

61

924

4356

156

3 MSUG withdrew to advisory role in December 1955 after training nucleus of 20 instructors

4 MSUG withdrew to advisory role in June 1956

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A Look Ahead

The National Identity Card Program is an important factor in the ability of the VBI and other agencies of GVN to control the movement of subversives GVN has indicated a wish to proceed with this program as rapidly as possible and it is expected that additional provinces will begin processing the population within the next reporting period There is some thinking in GVN that further processing should await the arrival of the machines for the laminating process It has been pointed out to GVN and it is the position of MSUG that no identification card system is perfect it is admitted that the machine lamination Is better from an alteration and deterioraticn statdpoint However the program is at least 85 effective as it now stands and is an excellent weapon against the subversive forces Therefore no delay in the program can be Justified solely because a better methshyold of operation has not yet been procured Even with machine operations for lamshyination the process will not be 100 perfect as anything can be copied if sufshyficient thought time and materials are applied

Additional effort will be required for the training of technicians needed for the NICP mobile units Substantial administrative attention will be required for the new processing teams as they become activated in the different provinces

The current and future p-roblems of the V7I Central identification Bureau fall into two categories The first is the recruiting and training of additional personnel largely in the field of Henry card system classificatlon this vill require a large part of the time of the identification advisor The second area is that of accuracy and consistency in pattern interpretation and classification of fingershyprints It takes many years of experience to fulfill the accuracy requirements

1needed to work with a arge collection of fingerprints such as Vietnam will have in the very near future The techriciar3 do not now meet these requirements As previously reported in part this is because of the lack of an identification adshyvisor during the yeazs 1957-60 which was a critical time in the development of the art in Vietnam Additional controls for accuracy must be instituted and these must be followed up for a long period of time by a competent technical advisor in the field

In the matter of record systems a full-time record advisor will be required for a number of years to com( The problea f records in a country the size of Vietshynarn is a complex one requiring know-how on the part of the advisor and considershyable support from other areas Foi example it will be necessary to devise a systemoc standard investigative repor wrIting on which an adequate system of reshycords can be based Collaterally tr Ingmanuals must be prepared Training will have to be instituted not only at headquarters but in all provincial areas as well A standard system of (Jfo Crime Reports will be difficult to impleshyment Legislation in Vietnam -I1ch is lifferent from that in the United States will constitute a difficult problem and require considerable research

The field of research in Police and Security matters will receive the attention of the remaining advisor during the remainder of the contract This will include such matters as the Identification System in Vietnam the tational identification card program here and in the Malay Federation machine processing for the laminashytion of identification cards versus other methods photographic problems and siishyilar technical matters in the broad field of Identification and Records keeping

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In general the activities of MSUO in Police Administration and Security will be phased out by June 1962 However there is another area of application for the University in this field which is receiving favorable consideration and that is the implementing of a course on the Administration of Justice in the National Inshystitute cf Administration The projected course would be based on actual case studies of administrative problems involving security matters It would encompass such subjects as relationships between the civil and security forces public reshylations and eliciting support from the general public budgetary and personnel problems requirements for security forces the administrative problem versus the ecurity problem the security emcrgency and how it has been solved in other counshy

tries such as the Malay Federation and a host of similar matters which would be of interest to the civil administrator It is believed such an effort would give early and far-reaching support to the anti-insurgency program

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PUBLIC ADMINISTRATION DIVISION

General

The first half year of 1961 was characterized by efforts to maintain a continuing high level of usefulness in the face of personnel losses without commensurate reshyplacement The difficulties of effective operations were further aggravated by the perennial problem of the relatively extended vacation period at the NIA Notshywithstanding substantial accomplishments are noted for the period

The principal activities of the Division included individual research and jointstudies made with NIA faculty members teaching at the NIA and the University of Saigon informal contacts with individual NIA staff members assisting the NIA in drawing up plans for its future advice and assistance to the Center for Vietshynamese Studies and the various official American agencies in Sagon selecting and processing participants for study and observation in the US and third coinshytries enhancement of the NIA library holdings assstance to the NIA in the filshyfillment of its obligations as the Research Documentation and Diffusion Center for the Eastern Regional Organizationfor Public Administration (EROPA) acquaintshying foreign visitors with the work of the NIA and M8UG in public administration continued realization of the over-all obiectives of in-service training with special emphasis on developing the permanent role of the NIA

Of special interest in this reportir- period is the extent and value of the adshyvice and assistance rendered to Amc can agencies upon their solicitation The Public Administration Division by reasons of the special knowledge and skills existing among its staff members has been able to perform needed services i4hich would have not otherwise been available

Perhaps the most tangible evidence of the productiveness of the Division lies in its research activities described below At least seven major research studies were completed during the period besides articles and short pamphlets Another major research project involving a fishing village in Central Vietnam was undershytaken the results of this study will be published during the next reporting parshyiod At the close of this six-month period plans were initiated to conduct a study of a highland province village W hen this study is completed there will be available studies of three types of Vietnamese villages a southern rice-growshying village a coastal fishing village and a highland village

Four participants were selected for grants to study in the United States under the PhD program One of these participants was selected from among candidates in Vietnam The remaining three were already in the States studying under other auspices In addition the Rector and Vice Rector and one other faculty member separately participated in observation tcurs and conferences in the United States There was also participant activity in the in-service training field

The NIA which serves a the Research Documentation and Diffusion Center for EROPA undertook the assignment of coordinating and collating the material which will compose the agenda of the next EROPA conference scheduled for Tokyo in Novemshyber 1961 MSUG provided advice and assistance in the preparatory work for the conference

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During the reporting period the Chief of the Division was reassined to the posishytion of Chief Advisor and an economics advisor and a pblic admnistration adshyvisor also left the Division upon the termination of their tours of duty No replacements arrived to alleviate the effect of the loss of fifty percent of the technical advisors in the Division In addition the American divisional secretary terminated her services and was not replaced

Academic Instruction

During the report period the NIA completed its first academic year with its new curriculum This year was considered one of experimentation and adjustment to the new curriculum and a number of problems were encountered The NIA for example did not have sufficiently trained staff members to teach some of the new courses Thus one member of the MSUG staff taught a two-semester course in sociology It is expected that a newly hired NIA faculty member will assume the responsibility for this course during the next academic year A text with a glossary of technishycal terms based upon the previous course will be published as a guide for future sociology courses An introductory sociology course and a seminar in Public Adshyministration were also given by MSUG members at the University of Saigon In addition four lectures exploring the relationships between sociology and economshyics in a Vietnamese village were given at the Agricultural College at Blao

In January the NIA graduated 29 students from the three-year degree program In April the majority of the students either began their internship program or undershytook their military training period Contacts with individual faculty members were minimal after April because of the vacation period

Prior to the completion of the academic year MSUG conducted an extensive studyof the NIA This study concentrated on the utilization of the teaching faculty problems of the Institute and areas for improving the training of civil servants at the NIA This study was the basis of a series of conversations first between the NIA and MSUG and then within the NIA itself on the topic of continuing imshyprovement of the NIA These meetings generated a number of suggestions on how the NIA may more successfully fulfill its mission The NIA agreed ia principle with a substantial namber of suggestions and stated its intentions to act upon them at an early date

Despite the high priority given to the need to take measures for the continuing improvement of the NIA the NIA found it inconvenient to act immediately because of the summer vacation period It is hoped that when classes resume in August the Institute will take measures toward the immediate implementation of many of the suggestions The taking of decisive action by the NIA after the new scholastic year begins on the suggestions already accepted in principle by the Institute would be an important factor in engenderiig MSUGIs enthusiastic support for a conshytract renewal

The monthly lecture series continued under NIA sponsorship However only one lecture wac actually given AnMSUG staff member talked on problems of economic development in Vietnam The scheduling of only lecture by the NIA and the poor attendance indicated a lack of planning and interest which may lead to the posshysible suspension of the program until a more auspicious time

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In addition to the textbooks prepared in 1960 by NIA and MSUG a number of books in Vietnamese have been published by MSUG staff members during the reporting pershyiod in public administration political science economics and sociology Thetitles of these books are given in English under the Research Activities section of this report There is now available in Vietnamese an appreciable body of social science literature for student use The more immediate problem is no longshyer one of introducing these materials into the classroom This will require varshyious NIA professors to reorganize their established teaching methods and placegreater reliance upon the student to engage in outside reading

Research Activities

Both the NIA and MSUG staff members were active in research and publication A large number of articles have appeared in the NIA Journal EROPA Review QueHuong Concept and other widely distributed scholarly journals and magazinesMSUG personnel completed a number of studies which have been published in both Vietnamese and English Among these are Area Administration nVietnam LocalFinances in Vietnam a Study of 25 Villages (Report No 3 of the Local Adminisshytration Series) -My Thuan The Study of a Mekong i)elta Village in South VietnamThe Future Civil Servant in Vietnam - a Profile of lIIA Students Economic Growth Capital Formation and Public Policy and Essays on Economic Development

In cooperation with NIA faculty members MSUG personnel conducted research into problems of local government in Quang Nam Province After a preliminary trip deshysigned to establish research procedures in the provinces the NIA-MSUG research team spent two weeks in Quang Nam Various members of the research team concenshytrated on village organization while other members devoted their attention to administrative problems at the district and province levels Five professorsfrom the NIA and three MSUG advisors participated in this research Working papers on this research have been prepared and will be published during the next reporting period The research results of the district-level study have alreadybeen published in English in a volume entitled The District Chief at Work A study of a fishing village also a part of this project is in preparation

The publication entitled My Thuan The Study of a Mekong Delta Village in South Vietnam previously noted is one part of the Provincial-Local Administration Study in Vinh Long Province The remaining portions of this study are scheduled for publication later this year

One member prepared in mimeographed form an analysis of the character of The Future Civil Servant in Vietnam A Study of NIA Students This study deals with economic social and cultural backgrounds and attitudes of NIA stulents

In the past MSUG has been involved in problems ranging from local governmentin Vietnam to broad policy issues The cumulative experiences MSUG has gainedmade it a valuable residue of information whose services have been requested bydiverse Vietnamese and American agencies Many of the accomplishments of the past six months reflect this type of cooperation

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MSUG played a major role in planning and conducting a series of American Studies Seminars held in Dalat between June 4 and June 14 The first of these seminarssponsored by the Embassy and USIS was primarily composed of Vietnamese universitystudents The second seminar had an audience compriaed of university professorscivil servants and intellectuals Three members of MSUG participated in the semshyinar

MSUG personnel assisted the USOM Malaria Eradication Program by helping in the preparation of research materials to ascertain population attitudes toward the program A guide book Fundamentals of Interviewing was prepared in Vietnamese for the use of the project This manual will be available to American and Vietshynamese agencies

MSUG was called upon by USOM for advice on the const~uction of an over-all designfor a study of returned participants

Research was carried out in conjunction with NIA students on problems of occupashytional prestige and mobility in Saigon A mimeogrophed paper has been circushylated on the results of this research

MSUG personnel rendered advice to the USIS film section on the content and typesof film that might be useful in aiding the counter-insurgency program Duringthe previous reporting period MSUG sponsored a seminar on Problems of Leadershyship and Local Administration in which members of USIS USOM IVS CARE and other American agencies participated A pamphlet is presently being prepared summarizing the major findings of the conference group

A short conference was conducted for interested personnel at USOM on problems of local government MSUG continued in its role as advisor to USIS on the PL 480 book translation program as well as advisor to the Center for Vietnamese Studies In the latter capacity MSUG devised a questionnaire for CVS on aspects of social and economic classes in Saigon

In-Service Training

The most significant accomplishment for the reporting period was the conduct of abasic training course for in-service training officers Fifteen participantsattended this course and each in addition to the training received completed a manual which is a plan for a systematic training activity for his agency In addition plans were drawn up for the offering of a second such course this yearto be held in August Participants for this second course have already been reshycruited

In the area of national policy a proposed in-service training policy was submitshyted to a joint committee representing the NIA and the General Directorate of Civil Service These agencies as of the close of the period are now preparing a draft national in-service training polic for submission to higher authority

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Project Agreement 430-77-238 Development of Provincial Training Centers for Government Service was negotiated and signed by the Department of Interior NIAand the US Technical advisor The Department of Interior coordinating the actshyivities of the several provinces is the cooperating agency while the NIA and the USIA serve in an advisory capacity The NIAts role as an advisor is an unique feature of this project The main purpose of this arrangement is to strengthenthe status of the NIA as a service and advisory agency This project agreementprovides for the construction of fifteen provincial training centers establishshyment of a provincial training policy and installation of a training reporting system for the provincPs At the close of the reporting period construction plansrfor all fifteen provincial training centers had been submitted by the provinces through the Department of Interior to the NIA and had been approved In a numberof instances some provinces are contributing additional construction funds in order to build centers which are larger and more elaborate than those permitted within the contribution made through the Pro-Ag

Four participants were granted tours to the Republic of the Philippines in order to attend the basic training officers course offered in Manila by the Bureau ofCivil Service and the Institute of Public Administration Upon completion of the course they returned to their respective ageneies One of the participants is on the staff of the In-Service Training Division of the NIA

In June the Chief of the In-Service Training Division NIA left on a three-month observation tour of training activities His tor will include the PhilippineIslands Korea and various states municipalities and the federal government of the United States

The monthly magazine of in-service training affairs entitled Progress continued publication at the rate of 6000 per month Its new title and format appear to be more convenient and attractive than the old

During the first six months of 1961 nine typing training courses were completedin the various departments and provinces These courses were offered by typisttrainers who have been trained by the NIA These trainers received continuingadvice and guidance from the NIA-MSUG typing-training staff The total for such typing training courses in the departments and provinces now stands at 73 In addition the instructional booklet used in these typing courses underwent reshyvision and plans were made to publish the fourth edition of 2000 copies

The translation and publication in Vietnamese of Dr DL Carmichaelss studyA Standard Vietnamese Typewriter was completed during the latter part of the reshyporting period Because of the difficulty of translation and the time required to complete it the holding of a conference to discuss the official governmentadoption of the standard typewriter has been delayed Included in the translashytion is a glossary of terms in Vietnamese especially developed in the interest of consistent typewriter terminology in Vietnam

A controlled experiment was conducted with ten typists of the Surete to detershymine the effect on productivity of the use of the standardized typewriter The results although based on an inadequate sample indicate a marked increase in

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productivity when Vietnamese typists regularly use a standard typewriter An ac count of this experiment was published in two languages under the title tExperiment on the Standard Vietnamese Typewriter

As usual the In-Service Training Division NIA continued to provide advice andguidance on in-service training programs throughout the central government and t] provinces

In March the In-Service Training project agreement was terminated as plannedand the activities therein were transferred to Project Agreement 430-77-080Development of the National Institute of Administration with the exception of dollar expenditures for audio-visual equipment and participants These latter items were covered under a USOM project agreement

A Look Ahead

The most pertinent fact affecting MSUGs future activities is that the contractis scheduled to expire one year hence In anticipation of this termination dateMSUG has reduced the size of its PAD complement However the reduction in stafl has been greater than desirable since it was intended that some of the departingpersonnel would be replaced These replacements have not yet been forthcomingBy August in addition to the Chief Advisor MSUG technicians advising the NIA will consist of an in-service training specialist and an anthropologist It isunlikely that there will be advisors in economics or public administration the primary fields of interest of the NIA

The scope and nature of MSUGs plans during the next reporting period are comshymensurate with the small size of the group although the number and range of reshysponsibilities under the present NIAMSUG Project Agreement readilyy insure full use of any additional personnel that may be recruited The primary emphasis of MSUG in the ensuing months will be to shift to the NIA greater responsioility for those programs in which MSUG istill involved MSUG will continue to maintain an interest in all NIA activities The move of the NIA into its new campus will require some special cooperation from MSUG However MSUG will attempt to limit itelf to a purely consultative role

To augment the already substantial body of publications in Vietnamese it is exshypected that in the next reporting period there will be published an extended sumshymary of a symposium of village leadership a survey of student backgrounds and reports coming out of the Quang Nam Province research project In addition thehighland province village studies planned for the next half year should be pubshylished

Because of this large body of material now appropriate and available for studentreading efforts will be made to improve the reading room concept in the libraryand promote required outside reading to supplement classroom study Efforts willalso be continued to improve course contents teaching methods examination proshycedures and class scheduling In short the remaining months of 1961 will emshyphasize quality in the administrative and academic Drocedurps of thp NTA

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During the last half of 1961 the conduct of a second and possibly a third basic training officers course will have high priority A An intrinsic part of this program will be the follow-up advice and assistance to the participants of these courses with a view to their active occupation as training officers in their reshyspective agencies Also of a high-order priority will be the recommendation of a national training policy following proposals made by the NIA and the Directorate General of Civil Service Working with the Department of Interior and the provincesthe NIA and the USIA will push to achieve construction for fifteen provincial trainshying centers called for under Pro AG 430-77-238 and the completion of six other centers provided for under a previous Pro Ag A particularly important corequishysite of this project will be the establishment of a provincial training policy and a provincial training reporting system In connection with aid in the improvementof typing the USOM through the employment of a specialist will assume functions presently undertaken by MSUG particularly in connection with the official adoptionof the standard Vietnamese typewriter The determination as to which agency MSUG or USOM will undertake the organization of a conference of high-level officials for purposes of considering the report and recommendations of the standard typeshywriter will be negotiated during the forthcoming half year

As indicated earlier the Public Administration Division as an organization comshyponent will beeliminated in July In the interest of a simpler organization and more efficient procedures and taking into account the reduced staff of the divishysion the decision has been made to have all technicians in the field of public administration report directly to the Chief Advisor

- 25 -

ADMINISTRATIVE SERVICES DIVISION

The phasing down of personnel both local and American has constituted a majoractivity of the Administrative Services Division during this reporting periodThe American staff of the division was reduced by one secretary and the localdivisional staff was reduded by 13 Reductions in American staff who are not reshyplaced of course require reductions in support and services Some of these reshyductions were as follows

January 1 1961 June 30 1961

American Personnel 20 9 Locally Hired Personnel (Total) 88 71

By Division Administrative Services Public Administration Police Administration

62 20 6

49 20 2

Houses Leased 14 7 Motor Pool 15 7

Total expenditures during this six-month period were VN$803432536 (see Appendix B for detail)

Integration of administrative support with the NIA is still non-existent Nor are the immediate prospects of such integration encouraging In fact itwillbe necessary for MSUG to maintain the new NIA campus from the time it is completshyed in late summer until fanuary 1 1962 This situation has arisen mainly beshycause of the NIAs inability to obtain the additional funds essential to provideadequate personnel to take care of the new campus It is expected but not asshysured that as of January 1 1962 the NIA will take over MSUGs maintenmnce and custodial staff and thereby provide its own maintenance

Mr Emery MSUG General ServicesOfficer has spent considerable time during thesix-month period advising and checking on the construction at the new NIA campusAs a member of the technical committee he has been responsible for the eliminashytion of several construction deficiencies thus reducing future maintenance and repair costs Departing from his normal role as technical assistant Mr Emeryactually assumed the responsibility for obtaining information and quotations onthe additional libr-ary equipment (most of which can be purchased locally) which will be needed for the new library

With respect to the remaining tasks necessary to prepare the new buildings for occupancy such as the installation of telephones and the construction of a maintenance area Mr Emery will act as advisor and consultant

-7-

Ralph Watkins John Donnell Wilma Oksendahl

CR Wharton Jr

Robert Stevens Loraine B Mooney

OC Aderhold

Brookings Institution March 29 Foreign Area Training Fellow Saigon April 18 Former advisor on office skills Pakistan May Professor University of Malaya Kuala Lumpur May 15 Professor Blao College Blao May 15 Library Consultant Indiana University Indonesian Project June 24-25 President University of Georgia June 26

POLICE ADMINISTRATION DIVISION

General

The major effort In the Police Divisionls operations was a smooth phasing out of all of the activity except identification and record matters and the turnshying over of these advisory functions to USOMPSD One technician died during the period and three others returned to the United States having completed the divisions functions in the areas of training participants and advice and counsel to the Saigon Municipal Police Department The identification advisor is scheduled to continue until the end of the contract in June 1962

The security situation continues to be serious and had a direct effect on the scope of the Divisions operations However there was some broadening of proshyvincial efforts in the areas of training as witnessed by the collection and preservation of evidence short courses and in the field of identification with the National Identity Card Program Utmost caution was used by all advisors in field trips to avoid any incidents

The project areas in which the MSUG advisors were engaged during the period are discussed as follows

Training

Liaison with and advice to the various training schools of the VBI and Police were continued during the period These included the National Police Academy at Rach Dua the High Command School at Camp des Mares and the Municipal Police Department School at Saigon At the National Police Academy the eighth class functioned from March to May and graduated 313 students At the High Command School the Judicial Police (Criminal Investigation) a course which began in December 1960 was completed and graduated 60 students In addition duringthe period there was a two-month school for part-time Special Police (Intelligence)and 35 students graduated from this course The Saigon Municipal Police Departshyments regular Basic School which was begun in December i960o graduated 87 students in March 1961 Because of the presidential elections no academic sesshysions were scheduled in April

An in-service short course for police officers and investigators was conducted on the collection and preservation of evidence Four one-week courses were given two in Saigon for the personnel of the VBI and the Municipal Police Department one in Hue for provincial representatives from the Central Lowland provinces and one in Ban Me Thuot for the High Plateau provincial representatives Some 200 students participated in these classes General security conditions did not permit the expansion of this program into the southern provinces Four MSU advisors one USOM advisor and two VBI laboratory technicians participated dishyrectly in the training The training was centered around an evidence kit which was designed by MSUG This evidence kit containing a wide variety of materials from fingerprint powder to plaster of Paris for use in the lifting of footprints

and tire tread marks was constructed and equipped entirely with materials found in Vietnam One kit was left at Saigon one at Hue and one at Ban Me Thuot This is the first time that training has been taken to the provincial level and the reaction was quite satisfactory

A three-week refresher course for the Henry fingerprint technicians at the VBI Central Identification Bureau was given during the rOod Fifty technicians attended this course General principles were revl ed and additional trainshying was given in the extensions of the Henry system Plans for further training are discussed under the Identification section of this report

Participants

By the end of March 1961 all FY-59 participants had returned to Vietnam for assignment except five These remaining five had an additional ten months of training in the United States in the field of radio communications

As to the PY-60 program by March 25 the last of the eighteen FY-60 participants had departed for the United States The FY-60 program of study is as follows

Motor Vehicle Maintenance 2

Traffic Law Enforcement 2

Juvenile Delinquency Control 2

Criminal Identification 3

Municipal Police Administration 3

Police Instruction 6

Total IT

Participants for the FY-1961 program were selected in the fall of 1960 and began attending English language classes at the VAA on December 19th Their progress appears to be satisfactory It is noted that in March 1961 all FY-61 matters were transferre tv USOMPSD for administration The balance of the proshygram was phased ouL LLth the departure of the advisor in May During the latter part of the review period a detailed evaluation and analysis of the participant program was prepared by the advisor Much of this review was based on interviews with 53 returned ten-month participants The information was processed charts were prepared and the text of the report was written The information will be published sometime after the first of July as an addendum to the 1960 particishypant report evaluation There was also included in the report information conshycerning 34 participants who fell outside the primary purview of the study

National Identity Card Program

The Dalat Pilot Project for the provincial phase of the National Identity Card Program was begim there on May 15 with two processing teams The MSUG identishyfication advisor and two VBI Saigon technicians aided in the training and organshyization of these identification teams The new counterfeit resistant cards printshyed on safety-type 1p er were adopted Likewise utilized for the first time were the electronic strobe ights and the new typewriters with the MSUG designed Vietshynamese keyboard National newsreel coverage was obtained for the inauguration ceremony After the first few days the teams reached a normal average in excess of 500 cards per day issued and it is expected that Dalat City will be completed on June 30 after which the teams will procedd to process the rural areas and small villages

Gia Dinh was begun at Tu Duc and Nha Be on June 15 utilizing six teams Producshytion of 400 cards per day was reached The lessons learned in the Dalat project were applied in Gia Dinh The photographers were accustomed to conventional floodshylights and tine-consuming studio-type photography and did not have the production concept of mass processing For example Dalat processed as many pictures in one day as had been previously handledin oue year Single-source strobe lighting accentuates scars marks wrinkles and other features of the face which are obshyjectionable in portrait-type work but are essential in identification photography After the technicians had been trained they were able to perform satisfactorily

It is imperative in a large collection of fingerprints that the prints be clearly and completely rolled Experience at Dalat showed that additional training was necessary in this field Although better results were obtained at Gia Dinh this factor still remains a problem and remedial efforts are being made through better supervision and additional training

Fifty-four typewriters with the MSUG designed standard keyboard have been issued After two weeks of practice the typists achieved greater speed and accuracy than with the old-type machines

In Saigon the program has been progressing satisfactorily with only precincts 2 and 3 to be completed by the years end During the period December 15 1960 to June 15 1961 193000 cards had been issued Of these 16000 had been issued in Dalat making a total of 661000 cards issued since the beginning of the proshygram

New security conditions and the tropical climate have proved the currently used cold-rolled lamination process for ID cards to be unsatisfactory The identishyfication advisor accompanied by a USOM representative and the Chief of the VBI Identification Bureau visited the Federation of Malaya where heat and pressure type lamination was established in August 1960

Research clearly indicated the need for this type of processing Therefore the advisor recommended the procurement of adequate heat and pressure equipment simshyilar to that used in Malaya provided these recommendations are followed

1 All machines should be installed in a national air-conditioned center in Saigon

2 GVN would furnish adequate personnel for the processing and for the additional paper work involved in central processing of the cards

3 GVN would also agree to furnish two experienced mechanics to be trainshyed by a factory representative who would be brought to Saigon at USOM expense

4 Regular maintenance and inspection schedules of the machines should be established and a substantial supply of spare parts should be procured

5 GVN would agree to provide the dollar exchange necessary to procure subsequent spare parts

A recommendation was also made for the immediate procurement of three lightweight portable laminating machines on an experimental basis GVN accepted the recommendation and in June announced it would procure three of these machines Agreement was reached whereby USOM would pay for the air freight in order to exshypedite their arrival

All aid equipment required for the National Identity Card Program other than the laminating machines is on hand Also GVN is providing such materials as film photographic paper and other darkroom supplies delivery is expected not later than July 30 An effort Is being made to begin additional provincial operationsby the end of August 1961

Central Identification Bureau

A three-week In-service training course for the 50 Henry system technicians of the Central Identification Bureau of VBI was given during February and March1961 by the MSUG technical advisor The course consisted of a complete review and a study of the FBI extensions Daily tests as well as a three-hour final examination were given Four of the students failed the course and were transshyferred to other duties

Based on studies made and the information gained in the training the Identificashytion Bureau was reorganized First the criminal and subversive cards were sepshyarated from the civilian cards in order that closer attention might be given the former category Likewise as there are a smaller umber of th( criminal and subshyversive cards - some 140000 - there is less chance of missing Ln identification than there would be if they should be coLbined with the civil ffles which will eventually reach a volume of some 8 million Itwas necessary to begin reclasshysifying the criminal and subversive cards to insure greater accizracy and to proshyvide for the extended classifications A new flow chart was prc pared and adopted To improve accuracy the four top men in the in-serrice course iere agsigned as inspectors MSUG built and donated a trophy which will be awarded to the group having the best accuracy record each month Saturdays off arc given to the

- 12 shy

individual with the highest production record A plan for drawer inspection has been prepared and will be implemented as soon as sufficient personnel are availshyable for this purpose As of June 15 1961 25000 of the Henry cards had been reclassified and 21000 in-coming cards wce classified under the new system Further a plan to be activated when additional personnel become available has been developed to consolidate the information contained in the Poettecher system into the Henry system

The need for additional technical and clerical personnel in the Identification Bureau is critical It is estimated that approximately 250 Henry technicians will be required for the handling of the expected volume of fingerprint cards There are only 50 Henry technicians currently in the Bureau and even these are often assigned to other urgent matters in the VBI reducing the average effective strength to about 30 per day

At the end of the period a plan was adopted to alleviate this situation It is necessary to train the various clerical and technical personnel of the Identity Card and processing teams Provincial candidates in two groups of 40 each will be brought to Saigon trained and assigned to the Saigon units freeing the presshyent Saigon personnel for reassignement to the Identification Bureau Each groupof forty will be given a four-week course of training in the Henry system of Identshyification VBI technicians will teach the first three weeks of this course and the MSU advisor will teach the final week and conduct the examinations The course for the first group will start the second week of July and four weeks later the second group will begin their work Therefore an additional 80 technicians should be available to the Identification Bureau shortly The VBI has expressed its inshytention of augmenting its personnel in 1962 in an effort to bring the Bureau up to required strength

Record Bureau

A survey of the VBI Record system was completed during the period The purposeof the survey was to assess in broad terms the current record-keeping practices of the Police and Security Services It was not a detailed review dealing with the mechanics of paper handling but on the contrary the surveys aim was to make broad recommendations for further study of the improvement and modernization of the record-keeping system The survey covered the practices in the Central Record Bureau at Camp des Mares In Saigon as well as selected provincial operashytions The Judicial Bureau (Criminal Investigation) at Camp des Mares was inshycluded The files of the Central Intelligence Bureau were not examined because of the temporary heavy workload on the Bureauts staff It is noted that the reshyview made by the identification advisor was ancillary to the principal work of this advisor and was performed on a one-time basis rather than part of a continshyuous advisory function

As a result of this survey the following broad recommendations were made

1 A full-time records advisor should be assigned to this project

2 A national uniform system of classification and evaluation of information should be instituted to decrease the amount of non-specific

- 13 shy

and purely local information in the National Archives

3 The current system pf preparing Incident and Individual dossiers should be replaced by a single dossier of the incident or the investigation A central index file should be maintained of all pertinent names in these dossiers A clastrification system based on criminal and subvershysive matters should be broadened and defined

4 All pertinent records after reclassification and revaluation have been accomplished should be microfilmed and then originals destroyed Appropriate equipment and supplies should be procured for this purpose

5 The six different sets of indexes on varying sized cards should be consolidated into 3 x 5 index cards and the necessary cabinets proshycured

6 A manual of instruction concerning uniform national record-keeping pracshytices should be prepared and training instituted

7 A central Statistical Section should be established within the strucshyture of the Record Bureau and a system of National Uniform Crime Reshyports should be developed utilizing the Criminal Code as a basis

8 A standard system of investigative report writing together with adeshyquate forms should be instituted

9 National and local Stolen Property files should be inaugurated

10 The Weekly Criminal Bulletin should be revised be published on a monthly basis and should include fingerprint classifications photoshygraphs and a single fingerprint of important fugitives The necesshysary equipment and supplies should be procured to accomplish this Emphasis should be placed on Inter-provincial movement of criminals subversives and stolen property rather than on published information of a purely local character such as is the current practice

11 Study should continue of space requirements followed by recommendashytions concerning additional building space

At the end of the period a study was being made of the technical advisory reshyquirements for the Record Bureau project A decision was expected early in the next period

Miscellaneous

The work of the Crime Laboratory continued under the guidance of the chief policeadvisor Although MSUG kas strongly recommended that individuals with at least a bachelors degree in science be employed in the laboratory no such personnelhas been recruited A survey of the Crime Laboratory was made and a report subshymitted in English and Vietnamese

-14-

Tentative construction plans for the Municipal Police Department Pistol Range and a new Training Building were agreed upon and architectural sketches and costs were prepared The Pistol Range Is expected to cost in the neighborhood of 2 12million piasters whereas the Training Building will cost in the neighborhood of $3400000 An Identification Building was propesed and tentatively approved This was for the purpose of housing the rapidly expanding identification records expected as a result of the National Identification Card Program The cost of this a two-story building will be approximately three million piasters All other building projects in the purview of MSUG were either completed or their supervision turned over to USOMPSD

A set of ammunition reloadirg machines for 38 cal revolver ammunition the kind used by the police officers was procured and six technicians were trained in the operation of these machines A source of supply for the proper lead alloy was located and arrangements made for the acquisition of this and related materials A guide and manual was prepared and translated into Vietnamese for the Police Department

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SUMMARY OF POLICE TRAINING

Trained in 1 Active MSUG Participation Past 6 Mos

Audio-Visual and Photography

Training 0

High Command School (VBI) 1 60

Command Officers School (Municipal) 1 87

Driver Trainir g School (VBI Municipal Civil Guard2 ) 0

English-language Participant Training (VBI Municipal) 26

Firearms Training (VBI Municipal Presidential Guard Civil Guard2 ) 0

Instructor Training (VBI Civil Guard2) 0

Fingerprint Refresher and Extension Training (VBI) 50

Collection amp Preservation of Evidence Short Course 200

ID Card Photographic amp Fingerprint Training Short Course 61

2 Advisory MSUG Participation

Fingerprint Training (VBI)3 0

National Police Academy4 313

ID Card Teams 156

1 As of March 31 1961

2 Civil Guard trained by MSUG to July 1 1959

Total Trained since 1955

135

553

963

317

237

8121

65

50

200

61

924

4356

156

3 MSUG withdrew to advisory role in December 1955 after training nucleus of 20 instructors

4 MSUG withdrew to advisory role in June 1956

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A Look Ahead

The National Identity Card Program is an important factor in the ability of the VBI and other agencies of GVN to control the movement of subversives GVN has indicated a wish to proceed with this program as rapidly as possible and it is expected that additional provinces will begin processing the population within the next reporting period There is some thinking in GVN that further processing should await the arrival of the machines for the laminating process It has been pointed out to GVN and it is the position of MSUG that no identification card system is perfect it is admitted that the machine lamination Is better from an alteration and deterioraticn statdpoint However the program is at least 85 effective as it now stands and is an excellent weapon against the subversive forces Therefore no delay in the program can be Justified solely because a better methshyold of operation has not yet been procured Even with machine operations for lamshyination the process will not be 100 perfect as anything can be copied if sufshyficient thought time and materials are applied

Additional effort will be required for the training of technicians needed for the NICP mobile units Substantial administrative attention will be required for the new processing teams as they become activated in the different provinces

The current and future p-roblems of the V7I Central identification Bureau fall into two categories The first is the recruiting and training of additional personnel largely in the field of Henry card system classificatlon this vill require a large part of the time of the identification advisor The second area is that of accuracy and consistency in pattern interpretation and classification of fingershyprints It takes many years of experience to fulfill the accuracy requirements

1needed to work with a arge collection of fingerprints such as Vietnam will have in the very near future The techriciar3 do not now meet these requirements As previously reported in part this is because of the lack of an identification adshyvisor during the yeazs 1957-60 which was a critical time in the development of the art in Vietnam Additional controls for accuracy must be instituted and these must be followed up for a long period of time by a competent technical advisor in the field

In the matter of record systems a full-time record advisor will be required for a number of years to com( The problea f records in a country the size of Vietshynarn is a complex one requiring know-how on the part of the advisor and considershyable support from other areas Foi example it will be necessary to devise a systemoc standard investigative repor wrIting on which an adequate system of reshycords can be based Collaterally tr Ingmanuals must be prepared Training will have to be instituted not only at headquarters but in all provincial areas as well A standard system of (Jfo Crime Reports will be difficult to impleshyment Legislation in Vietnam -I1ch is lifferent from that in the United States will constitute a difficult problem and require considerable research

The field of research in Police and Security matters will receive the attention of the remaining advisor during the remainder of the contract This will include such matters as the Identification System in Vietnam the tational identification card program here and in the Malay Federation machine processing for the laminashytion of identification cards versus other methods photographic problems and siishyilar technical matters in the broad field of Identification and Records keeping

- 17 -

In general the activities of MSUO in Police Administration and Security will be phased out by June 1962 However there is another area of application for the University in this field which is receiving favorable consideration and that is the implementing of a course on the Administration of Justice in the National Inshystitute cf Administration The projected course would be based on actual case studies of administrative problems involving security matters It would encompass such subjects as relationships between the civil and security forces public reshylations and eliciting support from the general public budgetary and personnel problems requirements for security forces the administrative problem versus the ecurity problem the security emcrgency and how it has been solved in other counshy

tries such as the Malay Federation and a host of similar matters which would be of interest to the civil administrator It is believed such an effort would give early and far-reaching support to the anti-insurgency program

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PUBLIC ADMINISTRATION DIVISION

General

The first half year of 1961 was characterized by efforts to maintain a continuing high level of usefulness in the face of personnel losses without commensurate reshyplacement The difficulties of effective operations were further aggravated by the perennial problem of the relatively extended vacation period at the NIA Notshywithstanding substantial accomplishments are noted for the period

The principal activities of the Division included individual research and jointstudies made with NIA faculty members teaching at the NIA and the University of Saigon informal contacts with individual NIA staff members assisting the NIA in drawing up plans for its future advice and assistance to the Center for Vietshynamese Studies and the various official American agencies in Sagon selecting and processing participants for study and observation in the US and third coinshytries enhancement of the NIA library holdings assstance to the NIA in the filshyfillment of its obligations as the Research Documentation and Diffusion Center for the Eastern Regional Organizationfor Public Administration (EROPA) acquaintshying foreign visitors with the work of the NIA and M8UG in public administration continued realization of the over-all obiectives of in-service training with special emphasis on developing the permanent role of the NIA

Of special interest in this reportir- period is the extent and value of the adshyvice and assistance rendered to Amc can agencies upon their solicitation The Public Administration Division by reasons of the special knowledge and skills existing among its staff members has been able to perform needed services i4hich would have not otherwise been available

Perhaps the most tangible evidence of the productiveness of the Division lies in its research activities described below At least seven major research studies were completed during the period besides articles and short pamphlets Another major research project involving a fishing village in Central Vietnam was undershytaken the results of this study will be published during the next reporting parshyiod At the close of this six-month period plans were initiated to conduct a study of a highland province village W hen this study is completed there will be available studies of three types of Vietnamese villages a southern rice-growshying village a coastal fishing village and a highland village

Four participants were selected for grants to study in the United States under the PhD program One of these participants was selected from among candidates in Vietnam The remaining three were already in the States studying under other auspices In addition the Rector and Vice Rector and one other faculty member separately participated in observation tcurs and conferences in the United States There was also participant activity in the in-service training field

The NIA which serves a the Research Documentation and Diffusion Center for EROPA undertook the assignment of coordinating and collating the material which will compose the agenda of the next EROPA conference scheduled for Tokyo in Novemshyber 1961 MSUG provided advice and assistance in the preparatory work for the conference

- 19 -

During the reporting period the Chief of the Division was reassined to the posishytion of Chief Advisor and an economics advisor and a pblic admnistration adshyvisor also left the Division upon the termination of their tours of duty No replacements arrived to alleviate the effect of the loss of fifty percent of the technical advisors in the Division In addition the American divisional secretary terminated her services and was not replaced

Academic Instruction

During the report period the NIA completed its first academic year with its new curriculum This year was considered one of experimentation and adjustment to the new curriculum and a number of problems were encountered The NIA for example did not have sufficiently trained staff members to teach some of the new courses Thus one member of the MSUG staff taught a two-semester course in sociology It is expected that a newly hired NIA faculty member will assume the responsibility for this course during the next academic year A text with a glossary of technishycal terms based upon the previous course will be published as a guide for future sociology courses An introductory sociology course and a seminar in Public Adshyministration were also given by MSUG members at the University of Saigon In addition four lectures exploring the relationships between sociology and economshyics in a Vietnamese village were given at the Agricultural College at Blao

In January the NIA graduated 29 students from the three-year degree program In April the majority of the students either began their internship program or undershytook their military training period Contacts with individual faculty members were minimal after April because of the vacation period

Prior to the completion of the academic year MSUG conducted an extensive studyof the NIA This study concentrated on the utilization of the teaching faculty problems of the Institute and areas for improving the training of civil servants at the NIA This study was the basis of a series of conversations first between the NIA and MSUG and then within the NIA itself on the topic of continuing imshyprovement of the NIA These meetings generated a number of suggestions on how the NIA may more successfully fulfill its mission The NIA agreed ia principle with a substantial namber of suggestions and stated its intentions to act upon them at an early date

Despite the high priority given to the need to take measures for the continuing improvement of the NIA the NIA found it inconvenient to act immediately because of the summer vacation period It is hoped that when classes resume in August the Institute will take measures toward the immediate implementation of many of the suggestions The taking of decisive action by the NIA after the new scholastic year begins on the suggestions already accepted in principle by the Institute would be an important factor in engenderiig MSUGIs enthusiastic support for a conshytract renewal

The monthly lecture series continued under NIA sponsorship However only one lecture wac actually given AnMSUG staff member talked on problems of economic development in Vietnam The scheduling of only lecture by the NIA and the poor attendance indicated a lack of planning and interest which may lead to the posshysible suspension of the program until a more auspicious time

- 20 -

In addition to the textbooks prepared in 1960 by NIA and MSUG a number of books in Vietnamese have been published by MSUG staff members during the reporting pershyiod in public administration political science economics and sociology Thetitles of these books are given in English under the Research Activities section of this report There is now available in Vietnamese an appreciable body of social science literature for student use The more immediate problem is no longshyer one of introducing these materials into the classroom This will require varshyious NIA professors to reorganize their established teaching methods and placegreater reliance upon the student to engage in outside reading

Research Activities

Both the NIA and MSUG staff members were active in research and publication A large number of articles have appeared in the NIA Journal EROPA Review QueHuong Concept and other widely distributed scholarly journals and magazinesMSUG personnel completed a number of studies which have been published in both Vietnamese and English Among these are Area Administration nVietnam LocalFinances in Vietnam a Study of 25 Villages (Report No 3 of the Local Adminisshytration Series) -My Thuan The Study of a Mekong i)elta Village in South VietnamThe Future Civil Servant in Vietnam - a Profile of lIIA Students Economic Growth Capital Formation and Public Policy and Essays on Economic Development

In cooperation with NIA faculty members MSUG personnel conducted research into problems of local government in Quang Nam Province After a preliminary trip deshysigned to establish research procedures in the provinces the NIA-MSUG research team spent two weeks in Quang Nam Various members of the research team concenshytrated on village organization while other members devoted their attention to administrative problems at the district and province levels Five professorsfrom the NIA and three MSUG advisors participated in this research Working papers on this research have been prepared and will be published during the next reporting period The research results of the district-level study have alreadybeen published in English in a volume entitled The District Chief at Work A study of a fishing village also a part of this project is in preparation

The publication entitled My Thuan The Study of a Mekong Delta Village in South Vietnam previously noted is one part of the Provincial-Local Administration Study in Vinh Long Province The remaining portions of this study are scheduled for publication later this year

One member prepared in mimeographed form an analysis of the character of The Future Civil Servant in Vietnam A Study of NIA Students This study deals with economic social and cultural backgrounds and attitudes of NIA stulents

In the past MSUG has been involved in problems ranging from local governmentin Vietnam to broad policy issues The cumulative experiences MSUG has gainedmade it a valuable residue of information whose services have been requested bydiverse Vietnamese and American agencies Many of the accomplishments of the past six months reflect this type of cooperation

- 21 -

MSUG played a major role in planning and conducting a series of American Studies Seminars held in Dalat between June 4 and June 14 The first of these seminarssponsored by the Embassy and USIS was primarily composed of Vietnamese universitystudents The second seminar had an audience compriaed of university professorscivil servants and intellectuals Three members of MSUG participated in the semshyinar

MSUG personnel assisted the USOM Malaria Eradication Program by helping in the preparation of research materials to ascertain population attitudes toward the program A guide book Fundamentals of Interviewing was prepared in Vietnamese for the use of the project This manual will be available to American and Vietshynamese agencies

MSUG was called upon by USOM for advice on the const~uction of an over-all designfor a study of returned participants

Research was carried out in conjunction with NIA students on problems of occupashytional prestige and mobility in Saigon A mimeogrophed paper has been circushylated on the results of this research

MSUG personnel rendered advice to the USIS film section on the content and typesof film that might be useful in aiding the counter-insurgency program Duringthe previous reporting period MSUG sponsored a seminar on Problems of Leadershyship and Local Administration in which members of USIS USOM IVS CARE and other American agencies participated A pamphlet is presently being prepared summarizing the major findings of the conference group

A short conference was conducted for interested personnel at USOM on problems of local government MSUG continued in its role as advisor to USIS on the PL 480 book translation program as well as advisor to the Center for Vietnamese Studies In the latter capacity MSUG devised a questionnaire for CVS on aspects of social and economic classes in Saigon

In-Service Training

The most significant accomplishment for the reporting period was the conduct of abasic training course for in-service training officers Fifteen participantsattended this course and each in addition to the training received completed a manual which is a plan for a systematic training activity for his agency In addition plans were drawn up for the offering of a second such course this yearto be held in August Participants for this second course have already been reshycruited

In the area of national policy a proposed in-service training policy was submitshyted to a joint committee representing the NIA and the General Directorate of Civil Service These agencies as of the close of the period are now preparing a draft national in-service training polic for submission to higher authority

- 22 -

Project Agreement 430-77-238 Development of Provincial Training Centers for Government Service was negotiated and signed by the Department of Interior NIAand the US Technical advisor The Department of Interior coordinating the actshyivities of the several provinces is the cooperating agency while the NIA and the USIA serve in an advisory capacity The NIAts role as an advisor is an unique feature of this project The main purpose of this arrangement is to strengthenthe status of the NIA as a service and advisory agency This project agreementprovides for the construction of fifteen provincial training centers establishshyment of a provincial training policy and installation of a training reporting system for the provincPs At the close of the reporting period construction plansrfor all fifteen provincial training centers had been submitted by the provinces through the Department of Interior to the NIA and had been approved In a numberof instances some provinces are contributing additional construction funds in order to build centers which are larger and more elaborate than those permitted within the contribution made through the Pro-Ag

Four participants were granted tours to the Republic of the Philippines in order to attend the basic training officers course offered in Manila by the Bureau ofCivil Service and the Institute of Public Administration Upon completion of the course they returned to their respective ageneies One of the participants is on the staff of the In-Service Training Division of the NIA

In June the Chief of the In-Service Training Division NIA left on a three-month observation tour of training activities His tor will include the PhilippineIslands Korea and various states municipalities and the federal government of the United States

The monthly magazine of in-service training affairs entitled Progress continued publication at the rate of 6000 per month Its new title and format appear to be more convenient and attractive than the old

During the first six months of 1961 nine typing training courses were completedin the various departments and provinces These courses were offered by typisttrainers who have been trained by the NIA These trainers received continuingadvice and guidance from the NIA-MSUG typing-training staff The total for such typing training courses in the departments and provinces now stands at 73 In addition the instructional booklet used in these typing courses underwent reshyvision and plans were made to publish the fourth edition of 2000 copies

The translation and publication in Vietnamese of Dr DL Carmichaelss studyA Standard Vietnamese Typewriter was completed during the latter part of the reshyporting period Because of the difficulty of translation and the time required to complete it the holding of a conference to discuss the official governmentadoption of the standard typewriter has been delayed Included in the translashytion is a glossary of terms in Vietnamese especially developed in the interest of consistent typewriter terminology in Vietnam

A controlled experiment was conducted with ten typists of the Surete to detershymine the effect on productivity of the use of the standardized typewriter The results although based on an inadequate sample indicate a marked increase in

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productivity when Vietnamese typists regularly use a standard typewriter An ac count of this experiment was published in two languages under the title tExperiment on the Standard Vietnamese Typewriter

As usual the In-Service Training Division NIA continued to provide advice andguidance on in-service training programs throughout the central government and t] provinces

In March the In-Service Training project agreement was terminated as plannedand the activities therein were transferred to Project Agreement 430-77-080Development of the National Institute of Administration with the exception of dollar expenditures for audio-visual equipment and participants These latter items were covered under a USOM project agreement

A Look Ahead

The most pertinent fact affecting MSUGs future activities is that the contractis scheduled to expire one year hence In anticipation of this termination dateMSUG has reduced the size of its PAD complement However the reduction in stafl has been greater than desirable since it was intended that some of the departingpersonnel would be replaced These replacements have not yet been forthcomingBy August in addition to the Chief Advisor MSUG technicians advising the NIA will consist of an in-service training specialist and an anthropologist It isunlikely that there will be advisors in economics or public administration the primary fields of interest of the NIA

The scope and nature of MSUGs plans during the next reporting period are comshymensurate with the small size of the group although the number and range of reshysponsibilities under the present NIAMSUG Project Agreement readilyy insure full use of any additional personnel that may be recruited The primary emphasis of MSUG in the ensuing months will be to shift to the NIA greater responsioility for those programs in which MSUG istill involved MSUG will continue to maintain an interest in all NIA activities The move of the NIA into its new campus will require some special cooperation from MSUG However MSUG will attempt to limit itelf to a purely consultative role

To augment the already substantial body of publications in Vietnamese it is exshypected that in the next reporting period there will be published an extended sumshymary of a symposium of village leadership a survey of student backgrounds and reports coming out of the Quang Nam Province research project In addition thehighland province village studies planned for the next half year should be pubshylished

Because of this large body of material now appropriate and available for studentreading efforts will be made to improve the reading room concept in the libraryand promote required outside reading to supplement classroom study Efforts willalso be continued to improve course contents teaching methods examination proshycedures and class scheduling In short the remaining months of 1961 will emshyphasize quality in the administrative and academic Drocedurps of thp NTA

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During the last half of 1961 the conduct of a second and possibly a third basic training officers course will have high priority A An intrinsic part of this program will be the follow-up advice and assistance to the participants of these courses with a view to their active occupation as training officers in their reshyspective agencies Also of a high-order priority will be the recommendation of a national training policy following proposals made by the NIA and the Directorate General of Civil Service Working with the Department of Interior and the provincesthe NIA and the USIA will push to achieve construction for fifteen provincial trainshying centers called for under Pro AG 430-77-238 and the completion of six other centers provided for under a previous Pro Ag A particularly important corequishysite of this project will be the establishment of a provincial training policy and a provincial training reporting system In connection with aid in the improvementof typing the USOM through the employment of a specialist will assume functions presently undertaken by MSUG particularly in connection with the official adoptionof the standard Vietnamese typewriter The determination as to which agency MSUG or USOM will undertake the organization of a conference of high-level officials for purposes of considering the report and recommendations of the standard typeshywriter will be negotiated during the forthcoming half year

As indicated earlier the Public Administration Division as an organization comshyponent will beeliminated in July In the interest of a simpler organization and more efficient procedures and taking into account the reduced staff of the divishysion the decision has been made to have all technicians in the field of public administration report directly to the Chief Advisor

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ADMINISTRATIVE SERVICES DIVISION

The phasing down of personnel both local and American has constituted a majoractivity of the Administrative Services Division during this reporting periodThe American staff of the division was reduced by one secretary and the localdivisional staff was reduded by 13 Reductions in American staff who are not reshyplaced of course require reductions in support and services Some of these reshyductions were as follows

January 1 1961 June 30 1961

American Personnel 20 9 Locally Hired Personnel (Total) 88 71

By Division Administrative Services Public Administration Police Administration

62 20 6

49 20 2

Houses Leased 14 7 Motor Pool 15 7

Total expenditures during this six-month period were VN$803432536 (see Appendix B for detail)

Integration of administrative support with the NIA is still non-existent Nor are the immediate prospects of such integration encouraging In fact itwillbe necessary for MSUG to maintain the new NIA campus from the time it is completshyed in late summer until fanuary 1 1962 This situation has arisen mainly beshycause of the NIAs inability to obtain the additional funds essential to provideadequate personnel to take care of the new campus It is expected but not asshysured that as of January 1 1962 the NIA will take over MSUGs maintenmnce and custodial staff and thereby provide its own maintenance

Mr Emery MSUG General ServicesOfficer has spent considerable time during thesix-month period advising and checking on the construction at the new NIA campusAs a member of the technical committee he has been responsible for the eliminashytion of several construction deficiencies thus reducing future maintenance and repair costs Departing from his normal role as technical assistant Mr Emeryactually assumed the responsibility for obtaining information and quotations onthe additional libr-ary equipment (most of which can be purchased locally) which will be needed for the new library

With respect to the remaining tasks necessary to prepare the new buildings for occupancy such as the installation of telephones and the construction of a maintenance area Mr Emery will act as advisor and consultant

POLICE ADMINISTRATION DIVISION

General

The major effort In the Police Divisionls operations was a smooth phasing out of all of the activity except identification and record matters and the turnshying over of these advisory functions to USOMPSD One technician died during the period and three others returned to the United States having completed the divisions functions in the areas of training participants and advice and counsel to the Saigon Municipal Police Department The identification advisor is scheduled to continue until the end of the contract in June 1962

The security situation continues to be serious and had a direct effect on the scope of the Divisions operations However there was some broadening of proshyvincial efforts in the areas of training as witnessed by the collection and preservation of evidence short courses and in the field of identification with the National Identity Card Program Utmost caution was used by all advisors in field trips to avoid any incidents

The project areas in which the MSUG advisors were engaged during the period are discussed as follows

Training

Liaison with and advice to the various training schools of the VBI and Police were continued during the period These included the National Police Academy at Rach Dua the High Command School at Camp des Mares and the Municipal Police Department School at Saigon At the National Police Academy the eighth class functioned from March to May and graduated 313 students At the High Command School the Judicial Police (Criminal Investigation) a course which began in December 1960 was completed and graduated 60 students In addition duringthe period there was a two-month school for part-time Special Police (Intelligence)and 35 students graduated from this course The Saigon Municipal Police Departshyments regular Basic School which was begun in December i960o graduated 87 students in March 1961 Because of the presidential elections no academic sesshysions were scheduled in April

An in-service short course for police officers and investigators was conducted on the collection and preservation of evidence Four one-week courses were given two in Saigon for the personnel of the VBI and the Municipal Police Department one in Hue for provincial representatives from the Central Lowland provinces and one in Ban Me Thuot for the High Plateau provincial representatives Some 200 students participated in these classes General security conditions did not permit the expansion of this program into the southern provinces Four MSU advisors one USOM advisor and two VBI laboratory technicians participated dishyrectly in the training The training was centered around an evidence kit which was designed by MSUG This evidence kit containing a wide variety of materials from fingerprint powder to plaster of Paris for use in the lifting of footprints

and tire tread marks was constructed and equipped entirely with materials found in Vietnam One kit was left at Saigon one at Hue and one at Ban Me Thuot This is the first time that training has been taken to the provincial level and the reaction was quite satisfactory

A three-week refresher course for the Henry fingerprint technicians at the VBI Central Identification Bureau was given during the rOod Fifty technicians attended this course General principles were revl ed and additional trainshying was given in the extensions of the Henry system Plans for further training are discussed under the Identification section of this report

Participants

By the end of March 1961 all FY-59 participants had returned to Vietnam for assignment except five These remaining five had an additional ten months of training in the United States in the field of radio communications

As to the PY-60 program by March 25 the last of the eighteen FY-60 participants had departed for the United States The FY-60 program of study is as follows

Motor Vehicle Maintenance 2

Traffic Law Enforcement 2

Juvenile Delinquency Control 2

Criminal Identification 3

Municipal Police Administration 3

Police Instruction 6

Total IT

Participants for the FY-1961 program were selected in the fall of 1960 and began attending English language classes at the VAA on December 19th Their progress appears to be satisfactory It is noted that in March 1961 all FY-61 matters were transferre tv USOMPSD for administration The balance of the proshygram was phased ouL LLth the departure of the advisor in May During the latter part of the review period a detailed evaluation and analysis of the participant program was prepared by the advisor Much of this review was based on interviews with 53 returned ten-month participants The information was processed charts were prepared and the text of the report was written The information will be published sometime after the first of July as an addendum to the 1960 particishypant report evaluation There was also included in the report information conshycerning 34 participants who fell outside the primary purview of the study

National Identity Card Program

The Dalat Pilot Project for the provincial phase of the National Identity Card Program was begim there on May 15 with two processing teams The MSUG identishyfication advisor and two VBI Saigon technicians aided in the training and organshyization of these identification teams The new counterfeit resistant cards printshyed on safety-type 1p er were adopted Likewise utilized for the first time were the electronic strobe ights and the new typewriters with the MSUG designed Vietshynamese keyboard National newsreel coverage was obtained for the inauguration ceremony After the first few days the teams reached a normal average in excess of 500 cards per day issued and it is expected that Dalat City will be completed on June 30 after which the teams will procedd to process the rural areas and small villages

Gia Dinh was begun at Tu Duc and Nha Be on June 15 utilizing six teams Producshytion of 400 cards per day was reached The lessons learned in the Dalat project were applied in Gia Dinh The photographers were accustomed to conventional floodshylights and tine-consuming studio-type photography and did not have the production concept of mass processing For example Dalat processed as many pictures in one day as had been previously handledin oue year Single-source strobe lighting accentuates scars marks wrinkles and other features of the face which are obshyjectionable in portrait-type work but are essential in identification photography After the technicians had been trained they were able to perform satisfactorily

It is imperative in a large collection of fingerprints that the prints be clearly and completely rolled Experience at Dalat showed that additional training was necessary in this field Although better results were obtained at Gia Dinh this factor still remains a problem and remedial efforts are being made through better supervision and additional training

Fifty-four typewriters with the MSUG designed standard keyboard have been issued After two weeks of practice the typists achieved greater speed and accuracy than with the old-type machines

In Saigon the program has been progressing satisfactorily with only precincts 2 and 3 to be completed by the years end During the period December 15 1960 to June 15 1961 193000 cards had been issued Of these 16000 had been issued in Dalat making a total of 661000 cards issued since the beginning of the proshygram

New security conditions and the tropical climate have proved the currently used cold-rolled lamination process for ID cards to be unsatisfactory The identishyfication advisor accompanied by a USOM representative and the Chief of the VBI Identification Bureau visited the Federation of Malaya where heat and pressure type lamination was established in August 1960

Research clearly indicated the need for this type of processing Therefore the advisor recommended the procurement of adequate heat and pressure equipment simshyilar to that used in Malaya provided these recommendations are followed

1 All machines should be installed in a national air-conditioned center in Saigon

2 GVN would furnish adequate personnel for the processing and for the additional paper work involved in central processing of the cards

3 GVN would also agree to furnish two experienced mechanics to be trainshyed by a factory representative who would be brought to Saigon at USOM expense

4 Regular maintenance and inspection schedules of the machines should be established and a substantial supply of spare parts should be procured

5 GVN would agree to provide the dollar exchange necessary to procure subsequent spare parts

A recommendation was also made for the immediate procurement of three lightweight portable laminating machines on an experimental basis GVN accepted the recommendation and in June announced it would procure three of these machines Agreement was reached whereby USOM would pay for the air freight in order to exshypedite their arrival

All aid equipment required for the National Identity Card Program other than the laminating machines is on hand Also GVN is providing such materials as film photographic paper and other darkroom supplies delivery is expected not later than July 30 An effort Is being made to begin additional provincial operationsby the end of August 1961

Central Identification Bureau

A three-week In-service training course for the 50 Henry system technicians of the Central Identification Bureau of VBI was given during February and March1961 by the MSUG technical advisor The course consisted of a complete review and a study of the FBI extensions Daily tests as well as a three-hour final examination were given Four of the students failed the course and were transshyferred to other duties

Based on studies made and the information gained in the training the Identificashytion Bureau was reorganized First the criminal and subversive cards were sepshyarated from the civilian cards in order that closer attention might be given the former category Likewise as there are a smaller umber of th( criminal and subshyversive cards - some 140000 - there is less chance of missing Ln identification than there would be if they should be coLbined with the civil ffles which will eventually reach a volume of some 8 million Itwas necessary to begin reclasshysifying the criminal and subversive cards to insure greater accizracy and to proshyvide for the extended classifications A new flow chart was prc pared and adopted To improve accuracy the four top men in the in-serrice course iere agsigned as inspectors MSUG built and donated a trophy which will be awarded to the group having the best accuracy record each month Saturdays off arc given to the

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individual with the highest production record A plan for drawer inspection has been prepared and will be implemented as soon as sufficient personnel are availshyable for this purpose As of June 15 1961 25000 of the Henry cards had been reclassified and 21000 in-coming cards wce classified under the new system Further a plan to be activated when additional personnel become available has been developed to consolidate the information contained in the Poettecher system into the Henry system

The need for additional technical and clerical personnel in the Identification Bureau is critical It is estimated that approximately 250 Henry technicians will be required for the handling of the expected volume of fingerprint cards There are only 50 Henry technicians currently in the Bureau and even these are often assigned to other urgent matters in the VBI reducing the average effective strength to about 30 per day

At the end of the period a plan was adopted to alleviate this situation It is necessary to train the various clerical and technical personnel of the Identity Card and processing teams Provincial candidates in two groups of 40 each will be brought to Saigon trained and assigned to the Saigon units freeing the presshyent Saigon personnel for reassignement to the Identification Bureau Each groupof forty will be given a four-week course of training in the Henry system of Identshyification VBI technicians will teach the first three weeks of this course and the MSU advisor will teach the final week and conduct the examinations The course for the first group will start the second week of July and four weeks later the second group will begin their work Therefore an additional 80 technicians should be available to the Identification Bureau shortly The VBI has expressed its inshytention of augmenting its personnel in 1962 in an effort to bring the Bureau up to required strength

Record Bureau

A survey of the VBI Record system was completed during the period The purposeof the survey was to assess in broad terms the current record-keeping practices of the Police and Security Services It was not a detailed review dealing with the mechanics of paper handling but on the contrary the surveys aim was to make broad recommendations for further study of the improvement and modernization of the record-keeping system The survey covered the practices in the Central Record Bureau at Camp des Mares In Saigon as well as selected provincial operashytions The Judicial Bureau (Criminal Investigation) at Camp des Mares was inshycluded The files of the Central Intelligence Bureau were not examined because of the temporary heavy workload on the Bureauts staff It is noted that the reshyview made by the identification advisor was ancillary to the principal work of this advisor and was performed on a one-time basis rather than part of a continshyuous advisory function

As a result of this survey the following broad recommendations were made

1 A full-time records advisor should be assigned to this project

2 A national uniform system of classification and evaluation of information should be instituted to decrease the amount of non-specific

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and purely local information in the National Archives

3 The current system pf preparing Incident and Individual dossiers should be replaced by a single dossier of the incident or the investigation A central index file should be maintained of all pertinent names in these dossiers A clastrification system based on criminal and subvershysive matters should be broadened and defined

4 All pertinent records after reclassification and revaluation have been accomplished should be microfilmed and then originals destroyed Appropriate equipment and supplies should be procured for this purpose

5 The six different sets of indexes on varying sized cards should be consolidated into 3 x 5 index cards and the necessary cabinets proshycured

6 A manual of instruction concerning uniform national record-keeping pracshytices should be prepared and training instituted

7 A central Statistical Section should be established within the strucshyture of the Record Bureau and a system of National Uniform Crime Reshyports should be developed utilizing the Criminal Code as a basis

8 A standard system of investigative report writing together with adeshyquate forms should be instituted

9 National and local Stolen Property files should be inaugurated

10 The Weekly Criminal Bulletin should be revised be published on a monthly basis and should include fingerprint classifications photoshygraphs and a single fingerprint of important fugitives The necesshysary equipment and supplies should be procured to accomplish this Emphasis should be placed on Inter-provincial movement of criminals subversives and stolen property rather than on published information of a purely local character such as is the current practice

11 Study should continue of space requirements followed by recommendashytions concerning additional building space

At the end of the period a study was being made of the technical advisory reshyquirements for the Record Bureau project A decision was expected early in the next period

Miscellaneous

The work of the Crime Laboratory continued under the guidance of the chief policeadvisor Although MSUG kas strongly recommended that individuals with at least a bachelors degree in science be employed in the laboratory no such personnelhas been recruited A survey of the Crime Laboratory was made and a report subshymitted in English and Vietnamese

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Tentative construction plans for the Municipal Police Department Pistol Range and a new Training Building were agreed upon and architectural sketches and costs were prepared The Pistol Range Is expected to cost in the neighborhood of 2 12million piasters whereas the Training Building will cost in the neighborhood of $3400000 An Identification Building was propesed and tentatively approved This was for the purpose of housing the rapidly expanding identification records expected as a result of the National Identification Card Program The cost of this a two-story building will be approximately three million piasters All other building projects in the purview of MSUG were either completed or their supervision turned over to USOMPSD

A set of ammunition reloadirg machines for 38 cal revolver ammunition the kind used by the police officers was procured and six technicians were trained in the operation of these machines A source of supply for the proper lead alloy was located and arrangements made for the acquisition of this and related materials A guide and manual was prepared and translated into Vietnamese for the Police Department

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SUMMARY OF POLICE TRAINING

Trained in 1 Active MSUG Participation Past 6 Mos

Audio-Visual and Photography

Training 0

High Command School (VBI) 1 60

Command Officers School (Municipal) 1 87

Driver Trainir g School (VBI Municipal Civil Guard2 ) 0

English-language Participant Training (VBI Municipal) 26

Firearms Training (VBI Municipal Presidential Guard Civil Guard2 ) 0

Instructor Training (VBI Civil Guard2) 0

Fingerprint Refresher and Extension Training (VBI) 50

Collection amp Preservation of Evidence Short Course 200

ID Card Photographic amp Fingerprint Training Short Course 61

2 Advisory MSUG Participation

Fingerprint Training (VBI)3 0

National Police Academy4 313

ID Card Teams 156

1 As of March 31 1961

2 Civil Guard trained by MSUG to July 1 1959

Total Trained since 1955

135

553

963

317

237

8121

65

50

200

61

924

4356

156

3 MSUG withdrew to advisory role in December 1955 after training nucleus of 20 instructors

4 MSUG withdrew to advisory role in June 1956

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A Look Ahead

The National Identity Card Program is an important factor in the ability of the VBI and other agencies of GVN to control the movement of subversives GVN has indicated a wish to proceed with this program as rapidly as possible and it is expected that additional provinces will begin processing the population within the next reporting period There is some thinking in GVN that further processing should await the arrival of the machines for the laminating process It has been pointed out to GVN and it is the position of MSUG that no identification card system is perfect it is admitted that the machine lamination Is better from an alteration and deterioraticn statdpoint However the program is at least 85 effective as it now stands and is an excellent weapon against the subversive forces Therefore no delay in the program can be Justified solely because a better methshyold of operation has not yet been procured Even with machine operations for lamshyination the process will not be 100 perfect as anything can be copied if sufshyficient thought time and materials are applied

Additional effort will be required for the training of technicians needed for the NICP mobile units Substantial administrative attention will be required for the new processing teams as they become activated in the different provinces

The current and future p-roblems of the V7I Central identification Bureau fall into two categories The first is the recruiting and training of additional personnel largely in the field of Henry card system classificatlon this vill require a large part of the time of the identification advisor The second area is that of accuracy and consistency in pattern interpretation and classification of fingershyprints It takes many years of experience to fulfill the accuracy requirements

1needed to work with a arge collection of fingerprints such as Vietnam will have in the very near future The techriciar3 do not now meet these requirements As previously reported in part this is because of the lack of an identification adshyvisor during the yeazs 1957-60 which was a critical time in the development of the art in Vietnam Additional controls for accuracy must be instituted and these must be followed up for a long period of time by a competent technical advisor in the field

In the matter of record systems a full-time record advisor will be required for a number of years to com( The problea f records in a country the size of Vietshynarn is a complex one requiring know-how on the part of the advisor and considershyable support from other areas Foi example it will be necessary to devise a systemoc standard investigative repor wrIting on which an adequate system of reshycords can be based Collaterally tr Ingmanuals must be prepared Training will have to be instituted not only at headquarters but in all provincial areas as well A standard system of (Jfo Crime Reports will be difficult to impleshyment Legislation in Vietnam -I1ch is lifferent from that in the United States will constitute a difficult problem and require considerable research

The field of research in Police and Security matters will receive the attention of the remaining advisor during the remainder of the contract This will include such matters as the Identification System in Vietnam the tational identification card program here and in the Malay Federation machine processing for the laminashytion of identification cards versus other methods photographic problems and siishyilar technical matters in the broad field of Identification and Records keeping

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In general the activities of MSUO in Police Administration and Security will be phased out by June 1962 However there is another area of application for the University in this field which is receiving favorable consideration and that is the implementing of a course on the Administration of Justice in the National Inshystitute cf Administration The projected course would be based on actual case studies of administrative problems involving security matters It would encompass such subjects as relationships between the civil and security forces public reshylations and eliciting support from the general public budgetary and personnel problems requirements for security forces the administrative problem versus the ecurity problem the security emcrgency and how it has been solved in other counshy

tries such as the Malay Federation and a host of similar matters which would be of interest to the civil administrator It is believed such an effort would give early and far-reaching support to the anti-insurgency program

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PUBLIC ADMINISTRATION DIVISION

General

The first half year of 1961 was characterized by efforts to maintain a continuing high level of usefulness in the face of personnel losses without commensurate reshyplacement The difficulties of effective operations were further aggravated by the perennial problem of the relatively extended vacation period at the NIA Notshywithstanding substantial accomplishments are noted for the period

The principal activities of the Division included individual research and jointstudies made with NIA faculty members teaching at the NIA and the University of Saigon informal contacts with individual NIA staff members assisting the NIA in drawing up plans for its future advice and assistance to the Center for Vietshynamese Studies and the various official American agencies in Sagon selecting and processing participants for study and observation in the US and third coinshytries enhancement of the NIA library holdings assstance to the NIA in the filshyfillment of its obligations as the Research Documentation and Diffusion Center for the Eastern Regional Organizationfor Public Administration (EROPA) acquaintshying foreign visitors with the work of the NIA and M8UG in public administration continued realization of the over-all obiectives of in-service training with special emphasis on developing the permanent role of the NIA

Of special interest in this reportir- period is the extent and value of the adshyvice and assistance rendered to Amc can agencies upon their solicitation The Public Administration Division by reasons of the special knowledge and skills existing among its staff members has been able to perform needed services i4hich would have not otherwise been available

Perhaps the most tangible evidence of the productiveness of the Division lies in its research activities described below At least seven major research studies were completed during the period besides articles and short pamphlets Another major research project involving a fishing village in Central Vietnam was undershytaken the results of this study will be published during the next reporting parshyiod At the close of this six-month period plans were initiated to conduct a study of a highland province village W hen this study is completed there will be available studies of three types of Vietnamese villages a southern rice-growshying village a coastal fishing village and a highland village

Four participants were selected for grants to study in the United States under the PhD program One of these participants was selected from among candidates in Vietnam The remaining three were already in the States studying under other auspices In addition the Rector and Vice Rector and one other faculty member separately participated in observation tcurs and conferences in the United States There was also participant activity in the in-service training field

The NIA which serves a the Research Documentation and Diffusion Center for EROPA undertook the assignment of coordinating and collating the material which will compose the agenda of the next EROPA conference scheduled for Tokyo in Novemshyber 1961 MSUG provided advice and assistance in the preparatory work for the conference

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During the reporting period the Chief of the Division was reassined to the posishytion of Chief Advisor and an economics advisor and a pblic admnistration adshyvisor also left the Division upon the termination of their tours of duty No replacements arrived to alleviate the effect of the loss of fifty percent of the technical advisors in the Division In addition the American divisional secretary terminated her services and was not replaced

Academic Instruction

During the report period the NIA completed its first academic year with its new curriculum This year was considered one of experimentation and adjustment to the new curriculum and a number of problems were encountered The NIA for example did not have sufficiently trained staff members to teach some of the new courses Thus one member of the MSUG staff taught a two-semester course in sociology It is expected that a newly hired NIA faculty member will assume the responsibility for this course during the next academic year A text with a glossary of technishycal terms based upon the previous course will be published as a guide for future sociology courses An introductory sociology course and a seminar in Public Adshyministration were also given by MSUG members at the University of Saigon In addition four lectures exploring the relationships between sociology and economshyics in a Vietnamese village were given at the Agricultural College at Blao

In January the NIA graduated 29 students from the three-year degree program In April the majority of the students either began their internship program or undershytook their military training period Contacts with individual faculty members were minimal after April because of the vacation period

Prior to the completion of the academic year MSUG conducted an extensive studyof the NIA This study concentrated on the utilization of the teaching faculty problems of the Institute and areas for improving the training of civil servants at the NIA This study was the basis of a series of conversations first between the NIA and MSUG and then within the NIA itself on the topic of continuing imshyprovement of the NIA These meetings generated a number of suggestions on how the NIA may more successfully fulfill its mission The NIA agreed ia principle with a substantial namber of suggestions and stated its intentions to act upon them at an early date

Despite the high priority given to the need to take measures for the continuing improvement of the NIA the NIA found it inconvenient to act immediately because of the summer vacation period It is hoped that when classes resume in August the Institute will take measures toward the immediate implementation of many of the suggestions The taking of decisive action by the NIA after the new scholastic year begins on the suggestions already accepted in principle by the Institute would be an important factor in engenderiig MSUGIs enthusiastic support for a conshytract renewal

The monthly lecture series continued under NIA sponsorship However only one lecture wac actually given AnMSUG staff member talked on problems of economic development in Vietnam The scheduling of only lecture by the NIA and the poor attendance indicated a lack of planning and interest which may lead to the posshysible suspension of the program until a more auspicious time

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In addition to the textbooks prepared in 1960 by NIA and MSUG a number of books in Vietnamese have been published by MSUG staff members during the reporting pershyiod in public administration political science economics and sociology Thetitles of these books are given in English under the Research Activities section of this report There is now available in Vietnamese an appreciable body of social science literature for student use The more immediate problem is no longshyer one of introducing these materials into the classroom This will require varshyious NIA professors to reorganize their established teaching methods and placegreater reliance upon the student to engage in outside reading

Research Activities

Both the NIA and MSUG staff members were active in research and publication A large number of articles have appeared in the NIA Journal EROPA Review QueHuong Concept and other widely distributed scholarly journals and magazinesMSUG personnel completed a number of studies which have been published in both Vietnamese and English Among these are Area Administration nVietnam LocalFinances in Vietnam a Study of 25 Villages (Report No 3 of the Local Adminisshytration Series) -My Thuan The Study of a Mekong i)elta Village in South VietnamThe Future Civil Servant in Vietnam - a Profile of lIIA Students Economic Growth Capital Formation and Public Policy and Essays on Economic Development

In cooperation with NIA faculty members MSUG personnel conducted research into problems of local government in Quang Nam Province After a preliminary trip deshysigned to establish research procedures in the provinces the NIA-MSUG research team spent two weeks in Quang Nam Various members of the research team concenshytrated on village organization while other members devoted their attention to administrative problems at the district and province levels Five professorsfrom the NIA and three MSUG advisors participated in this research Working papers on this research have been prepared and will be published during the next reporting period The research results of the district-level study have alreadybeen published in English in a volume entitled The District Chief at Work A study of a fishing village also a part of this project is in preparation

The publication entitled My Thuan The Study of a Mekong Delta Village in South Vietnam previously noted is one part of the Provincial-Local Administration Study in Vinh Long Province The remaining portions of this study are scheduled for publication later this year

One member prepared in mimeographed form an analysis of the character of The Future Civil Servant in Vietnam A Study of NIA Students This study deals with economic social and cultural backgrounds and attitudes of NIA stulents

In the past MSUG has been involved in problems ranging from local governmentin Vietnam to broad policy issues The cumulative experiences MSUG has gainedmade it a valuable residue of information whose services have been requested bydiverse Vietnamese and American agencies Many of the accomplishments of the past six months reflect this type of cooperation

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MSUG played a major role in planning and conducting a series of American Studies Seminars held in Dalat between June 4 and June 14 The first of these seminarssponsored by the Embassy and USIS was primarily composed of Vietnamese universitystudents The second seminar had an audience compriaed of university professorscivil servants and intellectuals Three members of MSUG participated in the semshyinar

MSUG personnel assisted the USOM Malaria Eradication Program by helping in the preparation of research materials to ascertain population attitudes toward the program A guide book Fundamentals of Interviewing was prepared in Vietnamese for the use of the project This manual will be available to American and Vietshynamese agencies

MSUG was called upon by USOM for advice on the const~uction of an over-all designfor a study of returned participants

Research was carried out in conjunction with NIA students on problems of occupashytional prestige and mobility in Saigon A mimeogrophed paper has been circushylated on the results of this research

MSUG personnel rendered advice to the USIS film section on the content and typesof film that might be useful in aiding the counter-insurgency program Duringthe previous reporting period MSUG sponsored a seminar on Problems of Leadershyship and Local Administration in which members of USIS USOM IVS CARE and other American agencies participated A pamphlet is presently being prepared summarizing the major findings of the conference group

A short conference was conducted for interested personnel at USOM on problems of local government MSUG continued in its role as advisor to USIS on the PL 480 book translation program as well as advisor to the Center for Vietnamese Studies In the latter capacity MSUG devised a questionnaire for CVS on aspects of social and economic classes in Saigon

In-Service Training

The most significant accomplishment for the reporting period was the conduct of abasic training course for in-service training officers Fifteen participantsattended this course and each in addition to the training received completed a manual which is a plan for a systematic training activity for his agency In addition plans were drawn up for the offering of a second such course this yearto be held in August Participants for this second course have already been reshycruited

In the area of national policy a proposed in-service training policy was submitshyted to a joint committee representing the NIA and the General Directorate of Civil Service These agencies as of the close of the period are now preparing a draft national in-service training polic for submission to higher authority

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Project Agreement 430-77-238 Development of Provincial Training Centers for Government Service was negotiated and signed by the Department of Interior NIAand the US Technical advisor The Department of Interior coordinating the actshyivities of the several provinces is the cooperating agency while the NIA and the USIA serve in an advisory capacity The NIAts role as an advisor is an unique feature of this project The main purpose of this arrangement is to strengthenthe status of the NIA as a service and advisory agency This project agreementprovides for the construction of fifteen provincial training centers establishshyment of a provincial training policy and installation of a training reporting system for the provincPs At the close of the reporting period construction plansrfor all fifteen provincial training centers had been submitted by the provinces through the Department of Interior to the NIA and had been approved In a numberof instances some provinces are contributing additional construction funds in order to build centers which are larger and more elaborate than those permitted within the contribution made through the Pro-Ag

Four participants were granted tours to the Republic of the Philippines in order to attend the basic training officers course offered in Manila by the Bureau ofCivil Service and the Institute of Public Administration Upon completion of the course they returned to their respective ageneies One of the participants is on the staff of the In-Service Training Division of the NIA

In June the Chief of the In-Service Training Division NIA left on a three-month observation tour of training activities His tor will include the PhilippineIslands Korea and various states municipalities and the federal government of the United States

The monthly magazine of in-service training affairs entitled Progress continued publication at the rate of 6000 per month Its new title and format appear to be more convenient and attractive than the old

During the first six months of 1961 nine typing training courses were completedin the various departments and provinces These courses were offered by typisttrainers who have been trained by the NIA These trainers received continuingadvice and guidance from the NIA-MSUG typing-training staff The total for such typing training courses in the departments and provinces now stands at 73 In addition the instructional booklet used in these typing courses underwent reshyvision and plans were made to publish the fourth edition of 2000 copies

The translation and publication in Vietnamese of Dr DL Carmichaelss studyA Standard Vietnamese Typewriter was completed during the latter part of the reshyporting period Because of the difficulty of translation and the time required to complete it the holding of a conference to discuss the official governmentadoption of the standard typewriter has been delayed Included in the translashytion is a glossary of terms in Vietnamese especially developed in the interest of consistent typewriter terminology in Vietnam

A controlled experiment was conducted with ten typists of the Surete to detershymine the effect on productivity of the use of the standardized typewriter The results although based on an inadequate sample indicate a marked increase in

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productivity when Vietnamese typists regularly use a standard typewriter An ac count of this experiment was published in two languages under the title tExperiment on the Standard Vietnamese Typewriter

As usual the In-Service Training Division NIA continued to provide advice andguidance on in-service training programs throughout the central government and t] provinces

In March the In-Service Training project agreement was terminated as plannedand the activities therein were transferred to Project Agreement 430-77-080Development of the National Institute of Administration with the exception of dollar expenditures for audio-visual equipment and participants These latter items were covered under a USOM project agreement

A Look Ahead

The most pertinent fact affecting MSUGs future activities is that the contractis scheduled to expire one year hence In anticipation of this termination dateMSUG has reduced the size of its PAD complement However the reduction in stafl has been greater than desirable since it was intended that some of the departingpersonnel would be replaced These replacements have not yet been forthcomingBy August in addition to the Chief Advisor MSUG technicians advising the NIA will consist of an in-service training specialist and an anthropologist It isunlikely that there will be advisors in economics or public administration the primary fields of interest of the NIA

The scope and nature of MSUGs plans during the next reporting period are comshymensurate with the small size of the group although the number and range of reshysponsibilities under the present NIAMSUG Project Agreement readilyy insure full use of any additional personnel that may be recruited The primary emphasis of MSUG in the ensuing months will be to shift to the NIA greater responsioility for those programs in which MSUG istill involved MSUG will continue to maintain an interest in all NIA activities The move of the NIA into its new campus will require some special cooperation from MSUG However MSUG will attempt to limit itelf to a purely consultative role

To augment the already substantial body of publications in Vietnamese it is exshypected that in the next reporting period there will be published an extended sumshymary of a symposium of village leadership a survey of student backgrounds and reports coming out of the Quang Nam Province research project In addition thehighland province village studies planned for the next half year should be pubshylished

Because of this large body of material now appropriate and available for studentreading efforts will be made to improve the reading room concept in the libraryand promote required outside reading to supplement classroom study Efforts willalso be continued to improve course contents teaching methods examination proshycedures and class scheduling In short the remaining months of 1961 will emshyphasize quality in the administrative and academic Drocedurps of thp NTA

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During the last half of 1961 the conduct of a second and possibly a third basic training officers course will have high priority A An intrinsic part of this program will be the follow-up advice and assistance to the participants of these courses with a view to their active occupation as training officers in their reshyspective agencies Also of a high-order priority will be the recommendation of a national training policy following proposals made by the NIA and the Directorate General of Civil Service Working with the Department of Interior and the provincesthe NIA and the USIA will push to achieve construction for fifteen provincial trainshying centers called for under Pro AG 430-77-238 and the completion of six other centers provided for under a previous Pro Ag A particularly important corequishysite of this project will be the establishment of a provincial training policy and a provincial training reporting system In connection with aid in the improvementof typing the USOM through the employment of a specialist will assume functions presently undertaken by MSUG particularly in connection with the official adoptionof the standard Vietnamese typewriter The determination as to which agency MSUG or USOM will undertake the organization of a conference of high-level officials for purposes of considering the report and recommendations of the standard typeshywriter will be negotiated during the forthcoming half year

As indicated earlier the Public Administration Division as an organization comshyponent will beeliminated in July In the interest of a simpler organization and more efficient procedures and taking into account the reduced staff of the divishysion the decision has been made to have all technicians in the field of public administration report directly to the Chief Advisor

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ADMINISTRATIVE SERVICES DIVISION

The phasing down of personnel both local and American has constituted a majoractivity of the Administrative Services Division during this reporting periodThe American staff of the division was reduced by one secretary and the localdivisional staff was reduded by 13 Reductions in American staff who are not reshyplaced of course require reductions in support and services Some of these reshyductions were as follows

January 1 1961 June 30 1961

American Personnel 20 9 Locally Hired Personnel (Total) 88 71

By Division Administrative Services Public Administration Police Administration

62 20 6

49 20 2

Houses Leased 14 7 Motor Pool 15 7

Total expenditures during this six-month period were VN$803432536 (see Appendix B for detail)

Integration of administrative support with the NIA is still non-existent Nor are the immediate prospects of such integration encouraging In fact itwillbe necessary for MSUG to maintain the new NIA campus from the time it is completshyed in late summer until fanuary 1 1962 This situation has arisen mainly beshycause of the NIAs inability to obtain the additional funds essential to provideadequate personnel to take care of the new campus It is expected but not asshysured that as of January 1 1962 the NIA will take over MSUGs maintenmnce and custodial staff and thereby provide its own maintenance

Mr Emery MSUG General ServicesOfficer has spent considerable time during thesix-month period advising and checking on the construction at the new NIA campusAs a member of the technical committee he has been responsible for the eliminashytion of several construction deficiencies thus reducing future maintenance and repair costs Departing from his normal role as technical assistant Mr Emeryactually assumed the responsibility for obtaining information and quotations onthe additional libr-ary equipment (most of which can be purchased locally) which will be needed for the new library

With respect to the remaining tasks necessary to prepare the new buildings for occupancy such as the installation of telephones and the construction of a maintenance area Mr Emery will act as advisor and consultant

and tire tread marks was constructed and equipped entirely with materials found in Vietnam One kit was left at Saigon one at Hue and one at Ban Me Thuot This is the first time that training has been taken to the provincial level and the reaction was quite satisfactory

A three-week refresher course for the Henry fingerprint technicians at the VBI Central Identification Bureau was given during the rOod Fifty technicians attended this course General principles were revl ed and additional trainshying was given in the extensions of the Henry system Plans for further training are discussed under the Identification section of this report

Participants

By the end of March 1961 all FY-59 participants had returned to Vietnam for assignment except five These remaining five had an additional ten months of training in the United States in the field of radio communications

As to the PY-60 program by March 25 the last of the eighteen FY-60 participants had departed for the United States The FY-60 program of study is as follows

Motor Vehicle Maintenance 2

Traffic Law Enforcement 2

Juvenile Delinquency Control 2

Criminal Identification 3

Municipal Police Administration 3

Police Instruction 6

Total IT

Participants for the FY-1961 program were selected in the fall of 1960 and began attending English language classes at the VAA on December 19th Their progress appears to be satisfactory It is noted that in March 1961 all FY-61 matters were transferre tv USOMPSD for administration The balance of the proshygram was phased ouL LLth the departure of the advisor in May During the latter part of the review period a detailed evaluation and analysis of the participant program was prepared by the advisor Much of this review was based on interviews with 53 returned ten-month participants The information was processed charts were prepared and the text of the report was written The information will be published sometime after the first of July as an addendum to the 1960 particishypant report evaluation There was also included in the report information conshycerning 34 participants who fell outside the primary purview of the study

National Identity Card Program

The Dalat Pilot Project for the provincial phase of the National Identity Card Program was begim there on May 15 with two processing teams The MSUG identishyfication advisor and two VBI Saigon technicians aided in the training and organshyization of these identification teams The new counterfeit resistant cards printshyed on safety-type 1p er were adopted Likewise utilized for the first time were the electronic strobe ights and the new typewriters with the MSUG designed Vietshynamese keyboard National newsreel coverage was obtained for the inauguration ceremony After the first few days the teams reached a normal average in excess of 500 cards per day issued and it is expected that Dalat City will be completed on June 30 after which the teams will procedd to process the rural areas and small villages

Gia Dinh was begun at Tu Duc and Nha Be on June 15 utilizing six teams Producshytion of 400 cards per day was reached The lessons learned in the Dalat project were applied in Gia Dinh The photographers were accustomed to conventional floodshylights and tine-consuming studio-type photography and did not have the production concept of mass processing For example Dalat processed as many pictures in one day as had been previously handledin oue year Single-source strobe lighting accentuates scars marks wrinkles and other features of the face which are obshyjectionable in portrait-type work but are essential in identification photography After the technicians had been trained they were able to perform satisfactorily

It is imperative in a large collection of fingerprints that the prints be clearly and completely rolled Experience at Dalat showed that additional training was necessary in this field Although better results were obtained at Gia Dinh this factor still remains a problem and remedial efforts are being made through better supervision and additional training

Fifty-four typewriters with the MSUG designed standard keyboard have been issued After two weeks of practice the typists achieved greater speed and accuracy than with the old-type machines

In Saigon the program has been progressing satisfactorily with only precincts 2 and 3 to be completed by the years end During the period December 15 1960 to June 15 1961 193000 cards had been issued Of these 16000 had been issued in Dalat making a total of 661000 cards issued since the beginning of the proshygram

New security conditions and the tropical climate have proved the currently used cold-rolled lamination process for ID cards to be unsatisfactory The identishyfication advisor accompanied by a USOM representative and the Chief of the VBI Identification Bureau visited the Federation of Malaya where heat and pressure type lamination was established in August 1960

Research clearly indicated the need for this type of processing Therefore the advisor recommended the procurement of adequate heat and pressure equipment simshyilar to that used in Malaya provided these recommendations are followed

1 All machines should be installed in a national air-conditioned center in Saigon

2 GVN would furnish adequate personnel for the processing and for the additional paper work involved in central processing of the cards

3 GVN would also agree to furnish two experienced mechanics to be trainshyed by a factory representative who would be brought to Saigon at USOM expense

4 Regular maintenance and inspection schedules of the machines should be established and a substantial supply of spare parts should be procured

5 GVN would agree to provide the dollar exchange necessary to procure subsequent spare parts

A recommendation was also made for the immediate procurement of three lightweight portable laminating machines on an experimental basis GVN accepted the recommendation and in June announced it would procure three of these machines Agreement was reached whereby USOM would pay for the air freight in order to exshypedite their arrival

All aid equipment required for the National Identity Card Program other than the laminating machines is on hand Also GVN is providing such materials as film photographic paper and other darkroom supplies delivery is expected not later than July 30 An effort Is being made to begin additional provincial operationsby the end of August 1961

Central Identification Bureau

A three-week In-service training course for the 50 Henry system technicians of the Central Identification Bureau of VBI was given during February and March1961 by the MSUG technical advisor The course consisted of a complete review and a study of the FBI extensions Daily tests as well as a three-hour final examination were given Four of the students failed the course and were transshyferred to other duties

Based on studies made and the information gained in the training the Identificashytion Bureau was reorganized First the criminal and subversive cards were sepshyarated from the civilian cards in order that closer attention might be given the former category Likewise as there are a smaller umber of th( criminal and subshyversive cards - some 140000 - there is less chance of missing Ln identification than there would be if they should be coLbined with the civil ffles which will eventually reach a volume of some 8 million Itwas necessary to begin reclasshysifying the criminal and subversive cards to insure greater accizracy and to proshyvide for the extended classifications A new flow chart was prc pared and adopted To improve accuracy the four top men in the in-serrice course iere agsigned as inspectors MSUG built and donated a trophy which will be awarded to the group having the best accuracy record each month Saturdays off arc given to the

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individual with the highest production record A plan for drawer inspection has been prepared and will be implemented as soon as sufficient personnel are availshyable for this purpose As of June 15 1961 25000 of the Henry cards had been reclassified and 21000 in-coming cards wce classified under the new system Further a plan to be activated when additional personnel become available has been developed to consolidate the information contained in the Poettecher system into the Henry system

The need for additional technical and clerical personnel in the Identification Bureau is critical It is estimated that approximately 250 Henry technicians will be required for the handling of the expected volume of fingerprint cards There are only 50 Henry technicians currently in the Bureau and even these are often assigned to other urgent matters in the VBI reducing the average effective strength to about 30 per day

At the end of the period a plan was adopted to alleviate this situation It is necessary to train the various clerical and technical personnel of the Identity Card and processing teams Provincial candidates in two groups of 40 each will be brought to Saigon trained and assigned to the Saigon units freeing the presshyent Saigon personnel for reassignement to the Identification Bureau Each groupof forty will be given a four-week course of training in the Henry system of Identshyification VBI technicians will teach the first three weeks of this course and the MSU advisor will teach the final week and conduct the examinations The course for the first group will start the second week of July and four weeks later the second group will begin their work Therefore an additional 80 technicians should be available to the Identification Bureau shortly The VBI has expressed its inshytention of augmenting its personnel in 1962 in an effort to bring the Bureau up to required strength

Record Bureau

A survey of the VBI Record system was completed during the period The purposeof the survey was to assess in broad terms the current record-keeping practices of the Police and Security Services It was not a detailed review dealing with the mechanics of paper handling but on the contrary the surveys aim was to make broad recommendations for further study of the improvement and modernization of the record-keeping system The survey covered the practices in the Central Record Bureau at Camp des Mares In Saigon as well as selected provincial operashytions The Judicial Bureau (Criminal Investigation) at Camp des Mares was inshycluded The files of the Central Intelligence Bureau were not examined because of the temporary heavy workload on the Bureauts staff It is noted that the reshyview made by the identification advisor was ancillary to the principal work of this advisor and was performed on a one-time basis rather than part of a continshyuous advisory function

As a result of this survey the following broad recommendations were made

1 A full-time records advisor should be assigned to this project

2 A national uniform system of classification and evaluation of information should be instituted to decrease the amount of non-specific

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and purely local information in the National Archives

3 The current system pf preparing Incident and Individual dossiers should be replaced by a single dossier of the incident or the investigation A central index file should be maintained of all pertinent names in these dossiers A clastrification system based on criminal and subvershysive matters should be broadened and defined

4 All pertinent records after reclassification and revaluation have been accomplished should be microfilmed and then originals destroyed Appropriate equipment and supplies should be procured for this purpose

5 The six different sets of indexes on varying sized cards should be consolidated into 3 x 5 index cards and the necessary cabinets proshycured

6 A manual of instruction concerning uniform national record-keeping pracshytices should be prepared and training instituted

7 A central Statistical Section should be established within the strucshyture of the Record Bureau and a system of National Uniform Crime Reshyports should be developed utilizing the Criminal Code as a basis

8 A standard system of investigative report writing together with adeshyquate forms should be instituted

9 National and local Stolen Property files should be inaugurated

10 The Weekly Criminal Bulletin should be revised be published on a monthly basis and should include fingerprint classifications photoshygraphs and a single fingerprint of important fugitives The necesshysary equipment and supplies should be procured to accomplish this Emphasis should be placed on Inter-provincial movement of criminals subversives and stolen property rather than on published information of a purely local character such as is the current practice

11 Study should continue of space requirements followed by recommendashytions concerning additional building space

At the end of the period a study was being made of the technical advisory reshyquirements for the Record Bureau project A decision was expected early in the next period

Miscellaneous

The work of the Crime Laboratory continued under the guidance of the chief policeadvisor Although MSUG kas strongly recommended that individuals with at least a bachelors degree in science be employed in the laboratory no such personnelhas been recruited A survey of the Crime Laboratory was made and a report subshymitted in English and Vietnamese

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Tentative construction plans for the Municipal Police Department Pistol Range and a new Training Building were agreed upon and architectural sketches and costs were prepared The Pistol Range Is expected to cost in the neighborhood of 2 12million piasters whereas the Training Building will cost in the neighborhood of $3400000 An Identification Building was propesed and tentatively approved This was for the purpose of housing the rapidly expanding identification records expected as a result of the National Identification Card Program The cost of this a two-story building will be approximately three million piasters All other building projects in the purview of MSUG were either completed or their supervision turned over to USOMPSD

A set of ammunition reloadirg machines for 38 cal revolver ammunition the kind used by the police officers was procured and six technicians were trained in the operation of these machines A source of supply for the proper lead alloy was located and arrangements made for the acquisition of this and related materials A guide and manual was prepared and translated into Vietnamese for the Police Department

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SUMMARY OF POLICE TRAINING

Trained in 1 Active MSUG Participation Past 6 Mos

Audio-Visual and Photography

Training 0

High Command School (VBI) 1 60

Command Officers School (Municipal) 1 87

Driver Trainir g School (VBI Municipal Civil Guard2 ) 0

English-language Participant Training (VBI Municipal) 26

Firearms Training (VBI Municipal Presidential Guard Civil Guard2 ) 0

Instructor Training (VBI Civil Guard2) 0

Fingerprint Refresher and Extension Training (VBI) 50

Collection amp Preservation of Evidence Short Course 200

ID Card Photographic amp Fingerprint Training Short Course 61

2 Advisory MSUG Participation

Fingerprint Training (VBI)3 0

National Police Academy4 313

ID Card Teams 156

1 As of March 31 1961

2 Civil Guard trained by MSUG to July 1 1959

Total Trained since 1955

135

553

963

317

237

8121

65

50

200

61

924

4356

156

3 MSUG withdrew to advisory role in December 1955 after training nucleus of 20 instructors

4 MSUG withdrew to advisory role in June 1956

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A Look Ahead

The National Identity Card Program is an important factor in the ability of the VBI and other agencies of GVN to control the movement of subversives GVN has indicated a wish to proceed with this program as rapidly as possible and it is expected that additional provinces will begin processing the population within the next reporting period There is some thinking in GVN that further processing should await the arrival of the machines for the laminating process It has been pointed out to GVN and it is the position of MSUG that no identification card system is perfect it is admitted that the machine lamination Is better from an alteration and deterioraticn statdpoint However the program is at least 85 effective as it now stands and is an excellent weapon against the subversive forces Therefore no delay in the program can be Justified solely because a better methshyold of operation has not yet been procured Even with machine operations for lamshyination the process will not be 100 perfect as anything can be copied if sufshyficient thought time and materials are applied

Additional effort will be required for the training of technicians needed for the NICP mobile units Substantial administrative attention will be required for the new processing teams as they become activated in the different provinces

The current and future p-roblems of the V7I Central identification Bureau fall into two categories The first is the recruiting and training of additional personnel largely in the field of Henry card system classificatlon this vill require a large part of the time of the identification advisor The second area is that of accuracy and consistency in pattern interpretation and classification of fingershyprints It takes many years of experience to fulfill the accuracy requirements

1needed to work with a arge collection of fingerprints such as Vietnam will have in the very near future The techriciar3 do not now meet these requirements As previously reported in part this is because of the lack of an identification adshyvisor during the yeazs 1957-60 which was a critical time in the development of the art in Vietnam Additional controls for accuracy must be instituted and these must be followed up for a long period of time by a competent technical advisor in the field

In the matter of record systems a full-time record advisor will be required for a number of years to com( The problea f records in a country the size of Vietshynarn is a complex one requiring know-how on the part of the advisor and considershyable support from other areas Foi example it will be necessary to devise a systemoc standard investigative repor wrIting on which an adequate system of reshycords can be based Collaterally tr Ingmanuals must be prepared Training will have to be instituted not only at headquarters but in all provincial areas as well A standard system of (Jfo Crime Reports will be difficult to impleshyment Legislation in Vietnam -I1ch is lifferent from that in the United States will constitute a difficult problem and require considerable research

The field of research in Police and Security matters will receive the attention of the remaining advisor during the remainder of the contract This will include such matters as the Identification System in Vietnam the tational identification card program here and in the Malay Federation machine processing for the laminashytion of identification cards versus other methods photographic problems and siishyilar technical matters in the broad field of Identification and Records keeping

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In general the activities of MSUO in Police Administration and Security will be phased out by June 1962 However there is another area of application for the University in this field which is receiving favorable consideration and that is the implementing of a course on the Administration of Justice in the National Inshystitute cf Administration The projected course would be based on actual case studies of administrative problems involving security matters It would encompass such subjects as relationships between the civil and security forces public reshylations and eliciting support from the general public budgetary and personnel problems requirements for security forces the administrative problem versus the ecurity problem the security emcrgency and how it has been solved in other counshy

tries such as the Malay Federation and a host of similar matters which would be of interest to the civil administrator It is believed such an effort would give early and far-reaching support to the anti-insurgency program

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PUBLIC ADMINISTRATION DIVISION

General

The first half year of 1961 was characterized by efforts to maintain a continuing high level of usefulness in the face of personnel losses without commensurate reshyplacement The difficulties of effective operations were further aggravated by the perennial problem of the relatively extended vacation period at the NIA Notshywithstanding substantial accomplishments are noted for the period

The principal activities of the Division included individual research and jointstudies made with NIA faculty members teaching at the NIA and the University of Saigon informal contacts with individual NIA staff members assisting the NIA in drawing up plans for its future advice and assistance to the Center for Vietshynamese Studies and the various official American agencies in Sagon selecting and processing participants for study and observation in the US and third coinshytries enhancement of the NIA library holdings assstance to the NIA in the filshyfillment of its obligations as the Research Documentation and Diffusion Center for the Eastern Regional Organizationfor Public Administration (EROPA) acquaintshying foreign visitors with the work of the NIA and M8UG in public administration continued realization of the over-all obiectives of in-service training with special emphasis on developing the permanent role of the NIA

Of special interest in this reportir- period is the extent and value of the adshyvice and assistance rendered to Amc can agencies upon their solicitation The Public Administration Division by reasons of the special knowledge and skills existing among its staff members has been able to perform needed services i4hich would have not otherwise been available

Perhaps the most tangible evidence of the productiveness of the Division lies in its research activities described below At least seven major research studies were completed during the period besides articles and short pamphlets Another major research project involving a fishing village in Central Vietnam was undershytaken the results of this study will be published during the next reporting parshyiod At the close of this six-month period plans were initiated to conduct a study of a highland province village W hen this study is completed there will be available studies of three types of Vietnamese villages a southern rice-growshying village a coastal fishing village and a highland village

Four participants were selected for grants to study in the United States under the PhD program One of these participants was selected from among candidates in Vietnam The remaining three were already in the States studying under other auspices In addition the Rector and Vice Rector and one other faculty member separately participated in observation tcurs and conferences in the United States There was also participant activity in the in-service training field

The NIA which serves a the Research Documentation and Diffusion Center for EROPA undertook the assignment of coordinating and collating the material which will compose the agenda of the next EROPA conference scheduled for Tokyo in Novemshyber 1961 MSUG provided advice and assistance in the preparatory work for the conference

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During the reporting period the Chief of the Division was reassined to the posishytion of Chief Advisor and an economics advisor and a pblic admnistration adshyvisor also left the Division upon the termination of their tours of duty No replacements arrived to alleviate the effect of the loss of fifty percent of the technical advisors in the Division In addition the American divisional secretary terminated her services and was not replaced

Academic Instruction

During the report period the NIA completed its first academic year with its new curriculum This year was considered one of experimentation and adjustment to the new curriculum and a number of problems were encountered The NIA for example did not have sufficiently trained staff members to teach some of the new courses Thus one member of the MSUG staff taught a two-semester course in sociology It is expected that a newly hired NIA faculty member will assume the responsibility for this course during the next academic year A text with a glossary of technishycal terms based upon the previous course will be published as a guide for future sociology courses An introductory sociology course and a seminar in Public Adshyministration were also given by MSUG members at the University of Saigon In addition four lectures exploring the relationships between sociology and economshyics in a Vietnamese village were given at the Agricultural College at Blao

In January the NIA graduated 29 students from the three-year degree program In April the majority of the students either began their internship program or undershytook their military training period Contacts with individual faculty members were minimal after April because of the vacation period

Prior to the completion of the academic year MSUG conducted an extensive studyof the NIA This study concentrated on the utilization of the teaching faculty problems of the Institute and areas for improving the training of civil servants at the NIA This study was the basis of a series of conversations first between the NIA and MSUG and then within the NIA itself on the topic of continuing imshyprovement of the NIA These meetings generated a number of suggestions on how the NIA may more successfully fulfill its mission The NIA agreed ia principle with a substantial namber of suggestions and stated its intentions to act upon them at an early date

Despite the high priority given to the need to take measures for the continuing improvement of the NIA the NIA found it inconvenient to act immediately because of the summer vacation period It is hoped that when classes resume in August the Institute will take measures toward the immediate implementation of many of the suggestions The taking of decisive action by the NIA after the new scholastic year begins on the suggestions already accepted in principle by the Institute would be an important factor in engenderiig MSUGIs enthusiastic support for a conshytract renewal

The monthly lecture series continued under NIA sponsorship However only one lecture wac actually given AnMSUG staff member talked on problems of economic development in Vietnam The scheduling of only lecture by the NIA and the poor attendance indicated a lack of planning and interest which may lead to the posshysible suspension of the program until a more auspicious time

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In addition to the textbooks prepared in 1960 by NIA and MSUG a number of books in Vietnamese have been published by MSUG staff members during the reporting pershyiod in public administration political science economics and sociology Thetitles of these books are given in English under the Research Activities section of this report There is now available in Vietnamese an appreciable body of social science literature for student use The more immediate problem is no longshyer one of introducing these materials into the classroom This will require varshyious NIA professors to reorganize their established teaching methods and placegreater reliance upon the student to engage in outside reading

Research Activities

Both the NIA and MSUG staff members were active in research and publication A large number of articles have appeared in the NIA Journal EROPA Review QueHuong Concept and other widely distributed scholarly journals and magazinesMSUG personnel completed a number of studies which have been published in both Vietnamese and English Among these are Area Administration nVietnam LocalFinances in Vietnam a Study of 25 Villages (Report No 3 of the Local Adminisshytration Series) -My Thuan The Study of a Mekong i)elta Village in South VietnamThe Future Civil Servant in Vietnam - a Profile of lIIA Students Economic Growth Capital Formation and Public Policy and Essays on Economic Development

In cooperation with NIA faculty members MSUG personnel conducted research into problems of local government in Quang Nam Province After a preliminary trip deshysigned to establish research procedures in the provinces the NIA-MSUG research team spent two weeks in Quang Nam Various members of the research team concenshytrated on village organization while other members devoted their attention to administrative problems at the district and province levels Five professorsfrom the NIA and three MSUG advisors participated in this research Working papers on this research have been prepared and will be published during the next reporting period The research results of the district-level study have alreadybeen published in English in a volume entitled The District Chief at Work A study of a fishing village also a part of this project is in preparation

The publication entitled My Thuan The Study of a Mekong Delta Village in South Vietnam previously noted is one part of the Provincial-Local Administration Study in Vinh Long Province The remaining portions of this study are scheduled for publication later this year

One member prepared in mimeographed form an analysis of the character of The Future Civil Servant in Vietnam A Study of NIA Students This study deals with economic social and cultural backgrounds and attitudes of NIA stulents

In the past MSUG has been involved in problems ranging from local governmentin Vietnam to broad policy issues The cumulative experiences MSUG has gainedmade it a valuable residue of information whose services have been requested bydiverse Vietnamese and American agencies Many of the accomplishments of the past six months reflect this type of cooperation

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MSUG played a major role in planning and conducting a series of American Studies Seminars held in Dalat between June 4 and June 14 The first of these seminarssponsored by the Embassy and USIS was primarily composed of Vietnamese universitystudents The second seminar had an audience compriaed of university professorscivil servants and intellectuals Three members of MSUG participated in the semshyinar

MSUG personnel assisted the USOM Malaria Eradication Program by helping in the preparation of research materials to ascertain population attitudes toward the program A guide book Fundamentals of Interviewing was prepared in Vietnamese for the use of the project This manual will be available to American and Vietshynamese agencies

MSUG was called upon by USOM for advice on the const~uction of an over-all designfor a study of returned participants

Research was carried out in conjunction with NIA students on problems of occupashytional prestige and mobility in Saigon A mimeogrophed paper has been circushylated on the results of this research

MSUG personnel rendered advice to the USIS film section on the content and typesof film that might be useful in aiding the counter-insurgency program Duringthe previous reporting period MSUG sponsored a seminar on Problems of Leadershyship and Local Administration in which members of USIS USOM IVS CARE and other American agencies participated A pamphlet is presently being prepared summarizing the major findings of the conference group

A short conference was conducted for interested personnel at USOM on problems of local government MSUG continued in its role as advisor to USIS on the PL 480 book translation program as well as advisor to the Center for Vietnamese Studies In the latter capacity MSUG devised a questionnaire for CVS on aspects of social and economic classes in Saigon

In-Service Training

The most significant accomplishment for the reporting period was the conduct of abasic training course for in-service training officers Fifteen participantsattended this course and each in addition to the training received completed a manual which is a plan for a systematic training activity for his agency In addition plans were drawn up for the offering of a second such course this yearto be held in August Participants for this second course have already been reshycruited

In the area of national policy a proposed in-service training policy was submitshyted to a joint committee representing the NIA and the General Directorate of Civil Service These agencies as of the close of the period are now preparing a draft national in-service training polic for submission to higher authority

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Project Agreement 430-77-238 Development of Provincial Training Centers for Government Service was negotiated and signed by the Department of Interior NIAand the US Technical advisor The Department of Interior coordinating the actshyivities of the several provinces is the cooperating agency while the NIA and the USIA serve in an advisory capacity The NIAts role as an advisor is an unique feature of this project The main purpose of this arrangement is to strengthenthe status of the NIA as a service and advisory agency This project agreementprovides for the construction of fifteen provincial training centers establishshyment of a provincial training policy and installation of a training reporting system for the provincPs At the close of the reporting period construction plansrfor all fifteen provincial training centers had been submitted by the provinces through the Department of Interior to the NIA and had been approved In a numberof instances some provinces are contributing additional construction funds in order to build centers which are larger and more elaborate than those permitted within the contribution made through the Pro-Ag

Four participants were granted tours to the Republic of the Philippines in order to attend the basic training officers course offered in Manila by the Bureau ofCivil Service and the Institute of Public Administration Upon completion of the course they returned to their respective ageneies One of the participants is on the staff of the In-Service Training Division of the NIA

In June the Chief of the In-Service Training Division NIA left on a three-month observation tour of training activities His tor will include the PhilippineIslands Korea and various states municipalities and the federal government of the United States

The monthly magazine of in-service training affairs entitled Progress continued publication at the rate of 6000 per month Its new title and format appear to be more convenient and attractive than the old

During the first six months of 1961 nine typing training courses were completedin the various departments and provinces These courses were offered by typisttrainers who have been trained by the NIA These trainers received continuingadvice and guidance from the NIA-MSUG typing-training staff The total for such typing training courses in the departments and provinces now stands at 73 In addition the instructional booklet used in these typing courses underwent reshyvision and plans were made to publish the fourth edition of 2000 copies

The translation and publication in Vietnamese of Dr DL Carmichaelss studyA Standard Vietnamese Typewriter was completed during the latter part of the reshyporting period Because of the difficulty of translation and the time required to complete it the holding of a conference to discuss the official governmentadoption of the standard typewriter has been delayed Included in the translashytion is a glossary of terms in Vietnamese especially developed in the interest of consistent typewriter terminology in Vietnam

A controlled experiment was conducted with ten typists of the Surete to detershymine the effect on productivity of the use of the standardized typewriter The results although based on an inadequate sample indicate a marked increase in

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productivity when Vietnamese typists regularly use a standard typewriter An ac count of this experiment was published in two languages under the title tExperiment on the Standard Vietnamese Typewriter

As usual the In-Service Training Division NIA continued to provide advice andguidance on in-service training programs throughout the central government and t] provinces

In March the In-Service Training project agreement was terminated as plannedand the activities therein were transferred to Project Agreement 430-77-080Development of the National Institute of Administration with the exception of dollar expenditures for audio-visual equipment and participants These latter items were covered under a USOM project agreement

A Look Ahead

The most pertinent fact affecting MSUGs future activities is that the contractis scheduled to expire one year hence In anticipation of this termination dateMSUG has reduced the size of its PAD complement However the reduction in stafl has been greater than desirable since it was intended that some of the departingpersonnel would be replaced These replacements have not yet been forthcomingBy August in addition to the Chief Advisor MSUG technicians advising the NIA will consist of an in-service training specialist and an anthropologist It isunlikely that there will be advisors in economics or public administration the primary fields of interest of the NIA

The scope and nature of MSUGs plans during the next reporting period are comshymensurate with the small size of the group although the number and range of reshysponsibilities under the present NIAMSUG Project Agreement readilyy insure full use of any additional personnel that may be recruited The primary emphasis of MSUG in the ensuing months will be to shift to the NIA greater responsioility for those programs in which MSUG istill involved MSUG will continue to maintain an interest in all NIA activities The move of the NIA into its new campus will require some special cooperation from MSUG However MSUG will attempt to limit itelf to a purely consultative role

To augment the already substantial body of publications in Vietnamese it is exshypected that in the next reporting period there will be published an extended sumshymary of a symposium of village leadership a survey of student backgrounds and reports coming out of the Quang Nam Province research project In addition thehighland province village studies planned for the next half year should be pubshylished

Because of this large body of material now appropriate and available for studentreading efforts will be made to improve the reading room concept in the libraryand promote required outside reading to supplement classroom study Efforts willalso be continued to improve course contents teaching methods examination proshycedures and class scheduling In short the remaining months of 1961 will emshyphasize quality in the administrative and academic Drocedurps of thp NTA

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During the last half of 1961 the conduct of a second and possibly a third basic training officers course will have high priority A An intrinsic part of this program will be the follow-up advice and assistance to the participants of these courses with a view to their active occupation as training officers in their reshyspective agencies Also of a high-order priority will be the recommendation of a national training policy following proposals made by the NIA and the Directorate General of Civil Service Working with the Department of Interior and the provincesthe NIA and the USIA will push to achieve construction for fifteen provincial trainshying centers called for under Pro AG 430-77-238 and the completion of six other centers provided for under a previous Pro Ag A particularly important corequishysite of this project will be the establishment of a provincial training policy and a provincial training reporting system In connection with aid in the improvementof typing the USOM through the employment of a specialist will assume functions presently undertaken by MSUG particularly in connection with the official adoptionof the standard Vietnamese typewriter The determination as to which agency MSUG or USOM will undertake the organization of a conference of high-level officials for purposes of considering the report and recommendations of the standard typeshywriter will be negotiated during the forthcoming half year

As indicated earlier the Public Administration Division as an organization comshyponent will beeliminated in July In the interest of a simpler organization and more efficient procedures and taking into account the reduced staff of the divishysion the decision has been made to have all technicians in the field of public administration report directly to the Chief Advisor

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ADMINISTRATIVE SERVICES DIVISION

The phasing down of personnel both local and American has constituted a majoractivity of the Administrative Services Division during this reporting periodThe American staff of the division was reduced by one secretary and the localdivisional staff was reduded by 13 Reductions in American staff who are not reshyplaced of course require reductions in support and services Some of these reshyductions were as follows

January 1 1961 June 30 1961

American Personnel 20 9 Locally Hired Personnel (Total) 88 71

By Division Administrative Services Public Administration Police Administration

62 20 6

49 20 2

Houses Leased 14 7 Motor Pool 15 7

Total expenditures during this six-month period were VN$803432536 (see Appendix B for detail)

Integration of administrative support with the NIA is still non-existent Nor are the immediate prospects of such integration encouraging In fact itwillbe necessary for MSUG to maintain the new NIA campus from the time it is completshyed in late summer until fanuary 1 1962 This situation has arisen mainly beshycause of the NIAs inability to obtain the additional funds essential to provideadequate personnel to take care of the new campus It is expected but not asshysured that as of January 1 1962 the NIA will take over MSUGs maintenmnce and custodial staff and thereby provide its own maintenance

Mr Emery MSUG General ServicesOfficer has spent considerable time during thesix-month period advising and checking on the construction at the new NIA campusAs a member of the technical committee he has been responsible for the eliminashytion of several construction deficiencies thus reducing future maintenance and repair costs Departing from his normal role as technical assistant Mr Emeryactually assumed the responsibility for obtaining information and quotations onthe additional libr-ary equipment (most of which can be purchased locally) which will be needed for the new library

With respect to the remaining tasks necessary to prepare the new buildings for occupancy such as the installation of telephones and the construction of a maintenance area Mr Emery will act as advisor and consultant

National Identity Card Program

The Dalat Pilot Project for the provincial phase of the National Identity Card Program was begim there on May 15 with two processing teams The MSUG identishyfication advisor and two VBI Saigon technicians aided in the training and organshyization of these identification teams The new counterfeit resistant cards printshyed on safety-type 1p er were adopted Likewise utilized for the first time were the electronic strobe ights and the new typewriters with the MSUG designed Vietshynamese keyboard National newsreel coverage was obtained for the inauguration ceremony After the first few days the teams reached a normal average in excess of 500 cards per day issued and it is expected that Dalat City will be completed on June 30 after which the teams will procedd to process the rural areas and small villages

Gia Dinh was begun at Tu Duc and Nha Be on June 15 utilizing six teams Producshytion of 400 cards per day was reached The lessons learned in the Dalat project were applied in Gia Dinh The photographers were accustomed to conventional floodshylights and tine-consuming studio-type photography and did not have the production concept of mass processing For example Dalat processed as many pictures in one day as had been previously handledin oue year Single-source strobe lighting accentuates scars marks wrinkles and other features of the face which are obshyjectionable in portrait-type work but are essential in identification photography After the technicians had been trained they were able to perform satisfactorily

It is imperative in a large collection of fingerprints that the prints be clearly and completely rolled Experience at Dalat showed that additional training was necessary in this field Although better results were obtained at Gia Dinh this factor still remains a problem and remedial efforts are being made through better supervision and additional training

Fifty-four typewriters with the MSUG designed standard keyboard have been issued After two weeks of practice the typists achieved greater speed and accuracy than with the old-type machines

In Saigon the program has been progressing satisfactorily with only precincts 2 and 3 to be completed by the years end During the period December 15 1960 to June 15 1961 193000 cards had been issued Of these 16000 had been issued in Dalat making a total of 661000 cards issued since the beginning of the proshygram

New security conditions and the tropical climate have proved the currently used cold-rolled lamination process for ID cards to be unsatisfactory The identishyfication advisor accompanied by a USOM representative and the Chief of the VBI Identification Bureau visited the Federation of Malaya where heat and pressure type lamination was established in August 1960

Research clearly indicated the need for this type of processing Therefore the advisor recommended the procurement of adequate heat and pressure equipment simshyilar to that used in Malaya provided these recommendations are followed

1 All machines should be installed in a national air-conditioned center in Saigon

2 GVN would furnish adequate personnel for the processing and for the additional paper work involved in central processing of the cards

3 GVN would also agree to furnish two experienced mechanics to be trainshyed by a factory representative who would be brought to Saigon at USOM expense

4 Regular maintenance and inspection schedules of the machines should be established and a substantial supply of spare parts should be procured

5 GVN would agree to provide the dollar exchange necessary to procure subsequent spare parts

A recommendation was also made for the immediate procurement of three lightweight portable laminating machines on an experimental basis GVN accepted the recommendation and in June announced it would procure three of these machines Agreement was reached whereby USOM would pay for the air freight in order to exshypedite their arrival

All aid equipment required for the National Identity Card Program other than the laminating machines is on hand Also GVN is providing such materials as film photographic paper and other darkroom supplies delivery is expected not later than July 30 An effort Is being made to begin additional provincial operationsby the end of August 1961

Central Identification Bureau

A three-week In-service training course for the 50 Henry system technicians of the Central Identification Bureau of VBI was given during February and March1961 by the MSUG technical advisor The course consisted of a complete review and a study of the FBI extensions Daily tests as well as a three-hour final examination were given Four of the students failed the course and were transshyferred to other duties

Based on studies made and the information gained in the training the Identificashytion Bureau was reorganized First the criminal and subversive cards were sepshyarated from the civilian cards in order that closer attention might be given the former category Likewise as there are a smaller umber of th( criminal and subshyversive cards - some 140000 - there is less chance of missing Ln identification than there would be if they should be coLbined with the civil ffles which will eventually reach a volume of some 8 million Itwas necessary to begin reclasshysifying the criminal and subversive cards to insure greater accizracy and to proshyvide for the extended classifications A new flow chart was prc pared and adopted To improve accuracy the four top men in the in-serrice course iere agsigned as inspectors MSUG built and donated a trophy which will be awarded to the group having the best accuracy record each month Saturdays off arc given to the

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individual with the highest production record A plan for drawer inspection has been prepared and will be implemented as soon as sufficient personnel are availshyable for this purpose As of June 15 1961 25000 of the Henry cards had been reclassified and 21000 in-coming cards wce classified under the new system Further a plan to be activated when additional personnel become available has been developed to consolidate the information contained in the Poettecher system into the Henry system

The need for additional technical and clerical personnel in the Identification Bureau is critical It is estimated that approximately 250 Henry technicians will be required for the handling of the expected volume of fingerprint cards There are only 50 Henry technicians currently in the Bureau and even these are often assigned to other urgent matters in the VBI reducing the average effective strength to about 30 per day

At the end of the period a plan was adopted to alleviate this situation It is necessary to train the various clerical and technical personnel of the Identity Card and processing teams Provincial candidates in two groups of 40 each will be brought to Saigon trained and assigned to the Saigon units freeing the presshyent Saigon personnel for reassignement to the Identification Bureau Each groupof forty will be given a four-week course of training in the Henry system of Identshyification VBI technicians will teach the first three weeks of this course and the MSU advisor will teach the final week and conduct the examinations The course for the first group will start the second week of July and four weeks later the second group will begin their work Therefore an additional 80 technicians should be available to the Identification Bureau shortly The VBI has expressed its inshytention of augmenting its personnel in 1962 in an effort to bring the Bureau up to required strength

Record Bureau

A survey of the VBI Record system was completed during the period The purposeof the survey was to assess in broad terms the current record-keeping practices of the Police and Security Services It was not a detailed review dealing with the mechanics of paper handling but on the contrary the surveys aim was to make broad recommendations for further study of the improvement and modernization of the record-keeping system The survey covered the practices in the Central Record Bureau at Camp des Mares In Saigon as well as selected provincial operashytions The Judicial Bureau (Criminal Investigation) at Camp des Mares was inshycluded The files of the Central Intelligence Bureau were not examined because of the temporary heavy workload on the Bureauts staff It is noted that the reshyview made by the identification advisor was ancillary to the principal work of this advisor and was performed on a one-time basis rather than part of a continshyuous advisory function

As a result of this survey the following broad recommendations were made

1 A full-time records advisor should be assigned to this project

2 A national uniform system of classification and evaluation of information should be instituted to decrease the amount of non-specific

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and purely local information in the National Archives

3 The current system pf preparing Incident and Individual dossiers should be replaced by a single dossier of the incident or the investigation A central index file should be maintained of all pertinent names in these dossiers A clastrification system based on criminal and subvershysive matters should be broadened and defined

4 All pertinent records after reclassification and revaluation have been accomplished should be microfilmed and then originals destroyed Appropriate equipment and supplies should be procured for this purpose

5 The six different sets of indexes on varying sized cards should be consolidated into 3 x 5 index cards and the necessary cabinets proshycured

6 A manual of instruction concerning uniform national record-keeping pracshytices should be prepared and training instituted

7 A central Statistical Section should be established within the strucshyture of the Record Bureau and a system of National Uniform Crime Reshyports should be developed utilizing the Criminal Code as a basis

8 A standard system of investigative report writing together with adeshyquate forms should be instituted

9 National and local Stolen Property files should be inaugurated

10 The Weekly Criminal Bulletin should be revised be published on a monthly basis and should include fingerprint classifications photoshygraphs and a single fingerprint of important fugitives The necesshysary equipment and supplies should be procured to accomplish this Emphasis should be placed on Inter-provincial movement of criminals subversives and stolen property rather than on published information of a purely local character such as is the current practice

11 Study should continue of space requirements followed by recommendashytions concerning additional building space

At the end of the period a study was being made of the technical advisory reshyquirements for the Record Bureau project A decision was expected early in the next period

Miscellaneous

The work of the Crime Laboratory continued under the guidance of the chief policeadvisor Although MSUG kas strongly recommended that individuals with at least a bachelors degree in science be employed in the laboratory no such personnelhas been recruited A survey of the Crime Laboratory was made and a report subshymitted in English and Vietnamese

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Tentative construction plans for the Municipal Police Department Pistol Range and a new Training Building were agreed upon and architectural sketches and costs were prepared The Pistol Range Is expected to cost in the neighborhood of 2 12million piasters whereas the Training Building will cost in the neighborhood of $3400000 An Identification Building was propesed and tentatively approved This was for the purpose of housing the rapidly expanding identification records expected as a result of the National Identification Card Program The cost of this a two-story building will be approximately three million piasters All other building projects in the purview of MSUG were either completed or their supervision turned over to USOMPSD

A set of ammunition reloadirg machines for 38 cal revolver ammunition the kind used by the police officers was procured and six technicians were trained in the operation of these machines A source of supply for the proper lead alloy was located and arrangements made for the acquisition of this and related materials A guide and manual was prepared and translated into Vietnamese for the Police Department

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SUMMARY OF POLICE TRAINING

Trained in 1 Active MSUG Participation Past 6 Mos

Audio-Visual and Photography

Training 0

High Command School (VBI) 1 60

Command Officers School (Municipal) 1 87

Driver Trainir g School (VBI Municipal Civil Guard2 ) 0

English-language Participant Training (VBI Municipal) 26

Firearms Training (VBI Municipal Presidential Guard Civil Guard2 ) 0

Instructor Training (VBI Civil Guard2) 0

Fingerprint Refresher and Extension Training (VBI) 50

Collection amp Preservation of Evidence Short Course 200

ID Card Photographic amp Fingerprint Training Short Course 61

2 Advisory MSUG Participation

Fingerprint Training (VBI)3 0

National Police Academy4 313

ID Card Teams 156

1 As of March 31 1961

2 Civil Guard trained by MSUG to July 1 1959

Total Trained since 1955

135

553

963

317

237

8121

65

50

200

61

924

4356

156

3 MSUG withdrew to advisory role in December 1955 after training nucleus of 20 instructors

4 MSUG withdrew to advisory role in June 1956

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A Look Ahead

The National Identity Card Program is an important factor in the ability of the VBI and other agencies of GVN to control the movement of subversives GVN has indicated a wish to proceed with this program as rapidly as possible and it is expected that additional provinces will begin processing the population within the next reporting period There is some thinking in GVN that further processing should await the arrival of the machines for the laminating process It has been pointed out to GVN and it is the position of MSUG that no identification card system is perfect it is admitted that the machine lamination Is better from an alteration and deterioraticn statdpoint However the program is at least 85 effective as it now stands and is an excellent weapon against the subversive forces Therefore no delay in the program can be Justified solely because a better methshyold of operation has not yet been procured Even with machine operations for lamshyination the process will not be 100 perfect as anything can be copied if sufshyficient thought time and materials are applied

Additional effort will be required for the training of technicians needed for the NICP mobile units Substantial administrative attention will be required for the new processing teams as they become activated in the different provinces

The current and future p-roblems of the V7I Central identification Bureau fall into two categories The first is the recruiting and training of additional personnel largely in the field of Henry card system classificatlon this vill require a large part of the time of the identification advisor The second area is that of accuracy and consistency in pattern interpretation and classification of fingershyprints It takes many years of experience to fulfill the accuracy requirements

1needed to work with a arge collection of fingerprints such as Vietnam will have in the very near future The techriciar3 do not now meet these requirements As previously reported in part this is because of the lack of an identification adshyvisor during the yeazs 1957-60 which was a critical time in the development of the art in Vietnam Additional controls for accuracy must be instituted and these must be followed up for a long period of time by a competent technical advisor in the field

In the matter of record systems a full-time record advisor will be required for a number of years to com( The problea f records in a country the size of Vietshynarn is a complex one requiring know-how on the part of the advisor and considershyable support from other areas Foi example it will be necessary to devise a systemoc standard investigative repor wrIting on which an adequate system of reshycords can be based Collaterally tr Ingmanuals must be prepared Training will have to be instituted not only at headquarters but in all provincial areas as well A standard system of (Jfo Crime Reports will be difficult to impleshyment Legislation in Vietnam -I1ch is lifferent from that in the United States will constitute a difficult problem and require considerable research

The field of research in Police and Security matters will receive the attention of the remaining advisor during the remainder of the contract This will include such matters as the Identification System in Vietnam the tational identification card program here and in the Malay Federation machine processing for the laminashytion of identification cards versus other methods photographic problems and siishyilar technical matters in the broad field of Identification and Records keeping

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In general the activities of MSUO in Police Administration and Security will be phased out by June 1962 However there is another area of application for the University in this field which is receiving favorable consideration and that is the implementing of a course on the Administration of Justice in the National Inshystitute cf Administration The projected course would be based on actual case studies of administrative problems involving security matters It would encompass such subjects as relationships between the civil and security forces public reshylations and eliciting support from the general public budgetary and personnel problems requirements for security forces the administrative problem versus the ecurity problem the security emcrgency and how it has been solved in other counshy

tries such as the Malay Federation and a host of similar matters which would be of interest to the civil administrator It is believed such an effort would give early and far-reaching support to the anti-insurgency program

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PUBLIC ADMINISTRATION DIVISION

General

The first half year of 1961 was characterized by efforts to maintain a continuing high level of usefulness in the face of personnel losses without commensurate reshyplacement The difficulties of effective operations were further aggravated by the perennial problem of the relatively extended vacation period at the NIA Notshywithstanding substantial accomplishments are noted for the period

The principal activities of the Division included individual research and jointstudies made with NIA faculty members teaching at the NIA and the University of Saigon informal contacts with individual NIA staff members assisting the NIA in drawing up plans for its future advice and assistance to the Center for Vietshynamese Studies and the various official American agencies in Sagon selecting and processing participants for study and observation in the US and third coinshytries enhancement of the NIA library holdings assstance to the NIA in the filshyfillment of its obligations as the Research Documentation and Diffusion Center for the Eastern Regional Organizationfor Public Administration (EROPA) acquaintshying foreign visitors with the work of the NIA and M8UG in public administration continued realization of the over-all obiectives of in-service training with special emphasis on developing the permanent role of the NIA

Of special interest in this reportir- period is the extent and value of the adshyvice and assistance rendered to Amc can agencies upon their solicitation The Public Administration Division by reasons of the special knowledge and skills existing among its staff members has been able to perform needed services i4hich would have not otherwise been available

Perhaps the most tangible evidence of the productiveness of the Division lies in its research activities described below At least seven major research studies were completed during the period besides articles and short pamphlets Another major research project involving a fishing village in Central Vietnam was undershytaken the results of this study will be published during the next reporting parshyiod At the close of this six-month period plans were initiated to conduct a study of a highland province village W hen this study is completed there will be available studies of three types of Vietnamese villages a southern rice-growshying village a coastal fishing village and a highland village

Four participants were selected for grants to study in the United States under the PhD program One of these participants was selected from among candidates in Vietnam The remaining three were already in the States studying under other auspices In addition the Rector and Vice Rector and one other faculty member separately participated in observation tcurs and conferences in the United States There was also participant activity in the in-service training field

The NIA which serves a the Research Documentation and Diffusion Center for EROPA undertook the assignment of coordinating and collating the material which will compose the agenda of the next EROPA conference scheduled for Tokyo in Novemshyber 1961 MSUG provided advice and assistance in the preparatory work for the conference

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During the reporting period the Chief of the Division was reassined to the posishytion of Chief Advisor and an economics advisor and a pblic admnistration adshyvisor also left the Division upon the termination of their tours of duty No replacements arrived to alleviate the effect of the loss of fifty percent of the technical advisors in the Division In addition the American divisional secretary terminated her services and was not replaced

Academic Instruction

During the report period the NIA completed its first academic year with its new curriculum This year was considered one of experimentation and adjustment to the new curriculum and a number of problems were encountered The NIA for example did not have sufficiently trained staff members to teach some of the new courses Thus one member of the MSUG staff taught a two-semester course in sociology It is expected that a newly hired NIA faculty member will assume the responsibility for this course during the next academic year A text with a glossary of technishycal terms based upon the previous course will be published as a guide for future sociology courses An introductory sociology course and a seminar in Public Adshyministration were also given by MSUG members at the University of Saigon In addition four lectures exploring the relationships between sociology and economshyics in a Vietnamese village were given at the Agricultural College at Blao

In January the NIA graduated 29 students from the three-year degree program In April the majority of the students either began their internship program or undershytook their military training period Contacts with individual faculty members were minimal after April because of the vacation period

Prior to the completion of the academic year MSUG conducted an extensive studyof the NIA This study concentrated on the utilization of the teaching faculty problems of the Institute and areas for improving the training of civil servants at the NIA This study was the basis of a series of conversations first between the NIA and MSUG and then within the NIA itself on the topic of continuing imshyprovement of the NIA These meetings generated a number of suggestions on how the NIA may more successfully fulfill its mission The NIA agreed ia principle with a substantial namber of suggestions and stated its intentions to act upon them at an early date

Despite the high priority given to the need to take measures for the continuing improvement of the NIA the NIA found it inconvenient to act immediately because of the summer vacation period It is hoped that when classes resume in August the Institute will take measures toward the immediate implementation of many of the suggestions The taking of decisive action by the NIA after the new scholastic year begins on the suggestions already accepted in principle by the Institute would be an important factor in engenderiig MSUGIs enthusiastic support for a conshytract renewal

The monthly lecture series continued under NIA sponsorship However only one lecture wac actually given AnMSUG staff member talked on problems of economic development in Vietnam The scheduling of only lecture by the NIA and the poor attendance indicated a lack of planning and interest which may lead to the posshysible suspension of the program until a more auspicious time

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In addition to the textbooks prepared in 1960 by NIA and MSUG a number of books in Vietnamese have been published by MSUG staff members during the reporting pershyiod in public administration political science economics and sociology Thetitles of these books are given in English under the Research Activities section of this report There is now available in Vietnamese an appreciable body of social science literature for student use The more immediate problem is no longshyer one of introducing these materials into the classroom This will require varshyious NIA professors to reorganize their established teaching methods and placegreater reliance upon the student to engage in outside reading

Research Activities

Both the NIA and MSUG staff members were active in research and publication A large number of articles have appeared in the NIA Journal EROPA Review QueHuong Concept and other widely distributed scholarly journals and magazinesMSUG personnel completed a number of studies which have been published in both Vietnamese and English Among these are Area Administration nVietnam LocalFinances in Vietnam a Study of 25 Villages (Report No 3 of the Local Adminisshytration Series) -My Thuan The Study of a Mekong i)elta Village in South VietnamThe Future Civil Servant in Vietnam - a Profile of lIIA Students Economic Growth Capital Formation and Public Policy and Essays on Economic Development

In cooperation with NIA faculty members MSUG personnel conducted research into problems of local government in Quang Nam Province After a preliminary trip deshysigned to establish research procedures in the provinces the NIA-MSUG research team spent two weeks in Quang Nam Various members of the research team concenshytrated on village organization while other members devoted their attention to administrative problems at the district and province levels Five professorsfrom the NIA and three MSUG advisors participated in this research Working papers on this research have been prepared and will be published during the next reporting period The research results of the district-level study have alreadybeen published in English in a volume entitled The District Chief at Work A study of a fishing village also a part of this project is in preparation

The publication entitled My Thuan The Study of a Mekong Delta Village in South Vietnam previously noted is one part of the Provincial-Local Administration Study in Vinh Long Province The remaining portions of this study are scheduled for publication later this year

One member prepared in mimeographed form an analysis of the character of The Future Civil Servant in Vietnam A Study of NIA Students This study deals with economic social and cultural backgrounds and attitudes of NIA stulents

In the past MSUG has been involved in problems ranging from local governmentin Vietnam to broad policy issues The cumulative experiences MSUG has gainedmade it a valuable residue of information whose services have been requested bydiverse Vietnamese and American agencies Many of the accomplishments of the past six months reflect this type of cooperation

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MSUG played a major role in planning and conducting a series of American Studies Seminars held in Dalat between June 4 and June 14 The first of these seminarssponsored by the Embassy and USIS was primarily composed of Vietnamese universitystudents The second seminar had an audience compriaed of university professorscivil servants and intellectuals Three members of MSUG participated in the semshyinar

MSUG personnel assisted the USOM Malaria Eradication Program by helping in the preparation of research materials to ascertain population attitudes toward the program A guide book Fundamentals of Interviewing was prepared in Vietnamese for the use of the project This manual will be available to American and Vietshynamese agencies

MSUG was called upon by USOM for advice on the const~uction of an over-all designfor a study of returned participants

Research was carried out in conjunction with NIA students on problems of occupashytional prestige and mobility in Saigon A mimeogrophed paper has been circushylated on the results of this research

MSUG personnel rendered advice to the USIS film section on the content and typesof film that might be useful in aiding the counter-insurgency program Duringthe previous reporting period MSUG sponsored a seminar on Problems of Leadershyship and Local Administration in which members of USIS USOM IVS CARE and other American agencies participated A pamphlet is presently being prepared summarizing the major findings of the conference group

A short conference was conducted for interested personnel at USOM on problems of local government MSUG continued in its role as advisor to USIS on the PL 480 book translation program as well as advisor to the Center for Vietnamese Studies In the latter capacity MSUG devised a questionnaire for CVS on aspects of social and economic classes in Saigon

In-Service Training

The most significant accomplishment for the reporting period was the conduct of abasic training course for in-service training officers Fifteen participantsattended this course and each in addition to the training received completed a manual which is a plan for a systematic training activity for his agency In addition plans were drawn up for the offering of a second such course this yearto be held in August Participants for this second course have already been reshycruited

In the area of national policy a proposed in-service training policy was submitshyted to a joint committee representing the NIA and the General Directorate of Civil Service These agencies as of the close of the period are now preparing a draft national in-service training polic for submission to higher authority

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Project Agreement 430-77-238 Development of Provincial Training Centers for Government Service was negotiated and signed by the Department of Interior NIAand the US Technical advisor The Department of Interior coordinating the actshyivities of the several provinces is the cooperating agency while the NIA and the USIA serve in an advisory capacity The NIAts role as an advisor is an unique feature of this project The main purpose of this arrangement is to strengthenthe status of the NIA as a service and advisory agency This project agreementprovides for the construction of fifteen provincial training centers establishshyment of a provincial training policy and installation of a training reporting system for the provincPs At the close of the reporting period construction plansrfor all fifteen provincial training centers had been submitted by the provinces through the Department of Interior to the NIA and had been approved In a numberof instances some provinces are contributing additional construction funds in order to build centers which are larger and more elaborate than those permitted within the contribution made through the Pro-Ag

Four participants were granted tours to the Republic of the Philippines in order to attend the basic training officers course offered in Manila by the Bureau ofCivil Service and the Institute of Public Administration Upon completion of the course they returned to their respective ageneies One of the participants is on the staff of the In-Service Training Division of the NIA

In June the Chief of the In-Service Training Division NIA left on a three-month observation tour of training activities His tor will include the PhilippineIslands Korea and various states municipalities and the federal government of the United States

The monthly magazine of in-service training affairs entitled Progress continued publication at the rate of 6000 per month Its new title and format appear to be more convenient and attractive than the old

During the first six months of 1961 nine typing training courses were completedin the various departments and provinces These courses were offered by typisttrainers who have been trained by the NIA These trainers received continuingadvice and guidance from the NIA-MSUG typing-training staff The total for such typing training courses in the departments and provinces now stands at 73 In addition the instructional booklet used in these typing courses underwent reshyvision and plans were made to publish the fourth edition of 2000 copies

The translation and publication in Vietnamese of Dr DL Carmichaelss studyA Standard Vietnamese Typewriter was completed during the latter part of the reshyporting period Because of the difficulty of translation and the time required to complete it the holding of a conference to discuss the official governmentadoption of the standard typewriter has been delayed Included in the translashytion is a glossary of terms in Vietnamese especially developed in the interest of consistent typewriter terminology in Vietnam

A controlled experiment was conducted with ten typists of the Surete to detershymine the effect on productivity of the use of the standardized typewriter The results although based on an inadequate sample indicate a marked increase in

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productivity when Vietnamese typists regularly use a standard typewriter An ac count of this experiment was published in two languages under the title tExperiment on the Standard Vietnamese Typewriter

As usual the In-Service Training Division NIA continued to provide advice andguidance on in-service training programs throughout the central government and t] provinces

In March the In-Service Training project agreement was terminated as plannedand the activities therein were transferred to Project Agreement 430-77-080Development of the National Institute of Administration with the exception of dollar expenditures for audio-visual equipment and participants These latter items were covered under a USOM project agreement

A Look Ahead

The most pertinent fact affecting MSUGs future activities is that the contractis scheduled to expire one year hence In anticipation of this termination dateMSUG has reduced the size of its PAD complement However the reduction in stafl has been greater than desirable since it was intended that some of the departingpersonnel would be replaced These replacements have not yet been forthcomingBy August in addition to the Chief Advisor MSUG technicians advising the NIA will consist of an in-service training specialist and an anthropologist It isunlikely that there will be advisors in economics or public administration the primary fields of interest of the NIA

The scope and nature of MSUGs plans during the next reporting period are comshymensurate with the small size of the group although the number and range of reshysponsibilities under the present NIAMSUG Project Agreement readilyy insure full use of any additional personnel that may be recruited The primary emphasis of MSUG in the ensuing months will be to shift to the NIA greater responsioility for those programs in which MSUG istill involved MSUG will continue to maintain an interest in all NIA activities The move of the NIA into its new campus will require some special cooperation from MSUG However MSUG will attempt to limit itelf to a purely consultative role

To augment the already substantial body of publications in Vietnamese it is exshypected that in the next reporting period there will be published an extended sumshymary of a symposium of village leadership a survey of student backgrounds and reports coming out of the Quang Nam Province research project In addition thehighland province village studies planned for the next half year should be pubshylished

Because of this large body of material now appropriate and available for studentreading efforts will be made to improve the reading room concept in the libraryand promote required outside reading to supplement classroom study Efforts willalso be continued to improve course contents teaching methods examination proshycedures and class scheduling In short the remaining months of 1961 will emshyphasize quality in the administrative and academic Drocedurps of thp NTA

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During the last half of 1961 the conduct of a second and possibly a third basic training officers course will have high priority A An intrinsic part of this program will be the follow-up advice and assistance to the participants of these courses with a view to their active occupation as training officers in their reshyspective agencies Also of a high-order priority will be the recommendation of a national training policy following proposals made by the NIA and the Directorate General of Civil Service Working with the Department of Interior and the provincesthe NIA and the USIA will push to achieve construction for fifteen provincial trainshying centers called for under Pro AG 430-77-238 and the completion of six other centers provided for under a previous Pro Ag A particularly important corequishysite of this project will be the establishment of a provincial training policy and a provincial training reporting system In connection with aid in the improvementof typing the USOM through the employment of a specialist will assume functions presently undertaken by MSUG particularly in connection with the official adoptionof the standard Vietnamese typewriter The determination as to which agency MSUG or USOM will undertake the organization of a conference of high-level officials for purposes of considering the report and recommendations of the standard typeshywriter will be negotiated during the forthcoming half year

As indicated earlier the Public Administration Division as an organization comshyponent will beeliminated in July In the interest of a simpler organization and more efficient procedures and taking into account the reduced staff of the divishysion the decision has been made to have all technicians in the field of public administration report directly to the Chief Advisor

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ADMINISTRATIVE SERVICES DIVISION

The phasing down of personnel both local and American has constituted a majoractivity of the Administrative Services Division during this reporting periodThe American staff of the division was reduced by one secretary and the localdivisional staff was reduded by 13 Reductions in American staff who are not reshyplaced of course require reductions in support and services Some of these reshyductions were as follows

January 1 1961 June 30 1961

American Personnel 20 9 Locally Hired Personnel (Total) 88 71

By Division Administrative Services Public Administration Police Administration

62 20 6

49 20 2

Houses Leased 14 7 Motor Pool 15 7

Total expenditures during this six-month period were VN$803432536 (see Appendix B for detail)

Integration of administrative support with the NIA is still non-existent Nor are the immediate prospects of such integration encouraging In fact itwillbe necessary for MSUG to maintain the new NIA campus from the time it is completshyed in late summer until fanuary 1 1962 This situation has arisen mainly beshycause of the NIAs inability to obtain the additional funds essential to provideadequate personnel to take care of the new campus It is expected but not asshysured that as of January 1 1962 the NIA will take over MSUGs maintenmnce and custodial staff and thereby provide its own maintenance

Mr Emery MSUG General ServicesOfficer has spent considerable time during thesix-month period advising and checking on the construction at the new NIA campusAs a member of the technical committee he has been responsible for the eliminashytion of several construction deficiencies thus reducing future maintenance and repair costs Departing from his normal role as technical assistant Mr Emeryactually assumed the responsibility for obtaining information and quotations onthe additional libr-ary equipment (most of which can be purchased locally) which will be needed for the new library

With respect to the remaining tasks necessary to prepare the new buildings for occupancy such as the installation of telephones and the construction of a maintenance area Mr Emery will act as advisor and consultant

1 All machines should be installed in a national air-conditioned center in Saigon

2 GVN would furnish adequate personnel for the processing and for the additional paper work involved in central processing of the cards

3 GVN would also agree to furnish two experienced mechanics to be trainshyed by a factory representative who would be brought to Saigon at USOM expense

4 Regular maintenance and inspection schedules of the machines should be established and a substantial supply of spare parts should be procured

5 GVN would agree to provide the dollar exchange necessary to procure subsequent spare parts

A recommendation was also made for the immediate procurement of three lightweight portable laminating machines on an experimental basis GVN accepted the recommendation and in June announced it would procure three of these machines Agreement was reached whereby USOM would pay for the air freight in order to exshypedite their arrival

All aid equipment required for the National Identity Card Program other than the laminating machines is on hand Also GVN is providing such materials as film photographic paper and other darkroom supplies delivery is expected not later than July 30 An effort Is being made to begin additional provincial operationsby the end of August 1961

Central Identification Bureau

A three-week In-service training course for the 50 Henry system technicians of the Central Identification Bureau of VBI was given during February and March1961 by the MSUG technical advisor The course consisted of a complete review and a study of the FBI extensions Daily tests as well as a three-hour final examination were given Four of the students failed the course and were transshyferred to other duties

Based on studies made and the information gained in the training the Identificashytion Bureau was reorganized First the criminal and subversive cards were sepshyarated from the civilian cards in order that closer attention might be given the former category Likewise as there are a smaller umber of th( criminal and subshyversive cards - some 140000 - there is less chance of missing Ln identification than there would be if they should be coLbined with the civil ffles which will eventually reach a volume of some 8 million Itwas necessary to begin reclasshysifying the criminal and subversive cards to insure greater accizracy and to proshyvide for the extended classifications A new flow chart was prc pared and adopted To improve accuracy the four top men in the in-serrice course iere agsigned as inspectors MSUG built and donated a trophy which will be awarded to the group having the best accuracy record each month Saturdays off arc given to the

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individual with the highest production record A plan for drawer inspection has been prepared and will be implemented as soon as sufficient personnel are availshyable for this purpose As of June 15 1961 25000 of the Henry cards had been reclassified and 21000 in-coming cards wce classified under the new system Further a plan to be activated when additional personnel become available has been developed to consolidate the information contained in the Poettecher system into the Henry system

The need for additional technical and clerical personnel in the Identification Bureau is critical It is estimated that approximately 250 Henry technicians will be required for the handling of the expected volume of fingerprint cards There are only 50 Henry technicians currently in the Bureau and even these are often assigned to other urgent matters in the VBI reducing the average effective strength to about 30 per day

At the end of the period a plan was adopted to alleviate this situation It is necessary to train the various clerical and technical personnel of the Identity Card and processing teams Provincial candidates in two groups of 40 each will be brought to Saigon trained and assigned to the Saigon units freeing the presshyent Saigon personnel for reassignement to the Identification Bureau Each groupof forty will be given a four-week course of training in the Henry system of Identshyification VBI technicians will teach the first three weeks of this course and the MSU advisor will teach the final week and conduct the examinations The course for the first group will start the second week of July and four weeks later the second group will begin their work Therefore an additional 80 technicians should be available to the Identification Bureau shortly The VBI has expressed its inshytention of augmenting its personnel in 1962 in an effort to bring the Bureau up to required strength

Record Bureau

A survey of the VBI Record system was completed during the period The purposeof the survey was to assess in broad terms the current record-keeping practices of the Police and Security Services It was not a detailed review dealing with the mechanics of paper handling but on the contrary the surveys aim was to make broad recommendations for further study of the improvement and modernization of the record-keeping system The survey covered the practices in the Central Record Bureau at Camp des Mares In Saigon as well as selected provincial operashytions The Judicial Bureau (Criminal Investigation) at Camp des Mares was inshycluded The files of the Central Intelligence Bureau were not examined because of the temporary heavy workload on the Bureauts staff It is noted that the reshyview made by the identification advisor was ancillary to the principal work of this advisor and was performed on a one-time basis rather than part of a continshyuous advisory function

As a result of this survey the following broad recommendations were made

1 A full-time records advisor should be assigned to this project

2 A national uniform system of classification and evaluation of information should be instituted to decrease the amount of non-specific

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and purely local information in the National Archives

3 The current system pf preparing Incident and Individual dossiers should be replaced by a single dossier of the incident or the investigation A central index file should be maintained of all pertinent names in these dossiers A clastrification system based on criminal and subvershysive matters should be broadened and defined

4 All pertinent records after reclassification and revaluation have been accomplished should be microfilmed and then originals destroyed Appropriate equipment and supplies should be procured for this purpose

5 The six different sets of indexes on varying sized cards should be consolidated into 3 x 5 index cards and the necessary cabinets proshycured

6 A manual of instruction concerning uniform national record-keeping pracshytices should be prepared and training instituted

7 A central Statistical Section should be established within the strucshyture of the Record Bureau and a system of National Uniform Crime Reshyports should be developed utilizing the Criminal Code as a basis

8 A standard system of investigative report writing together with adeshyquate forms should be instituted

9 National and local Stolen Property files should be inaugurated

10 The Weekly Criminal Bulletin should be revised be published on a monthly basis and should include fingerprint classifications photoshygraphs and a single fingerprint of important fugitives The necesshysary equipment and supplies should be procured to accomplish this Emphasis should be placed on Inter-provincial movement of criminals subversives and stolen property rather than on published information of a purely local character such as is the current practice

11 Study should continue of space requirements followed by recommendashytions concerning additional building space

At the end of the period a study was being made of the technical advisory reshyquirements for the Record Bureau project A decision was expected early in the next period

Miscellaneous

The work of the Crime Laboratory continued under the guidance of the chief policeadvisor Although MSUG kas strongly recommended that individuals with at least a bachelors degree in science be employed in the laboratory no such personnelhas been recruited A survey of the Crime Laboratory was made and a report subshymitted in English and Vietnamese

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Tentative construction plans for the Municipal Police Department Pistol Range and a new Training Building were agreed upon and architectural sketches and costs were prepared The Pistol Range Is expected to cost in the neighborhood of 2 12million piasters whereas the Training Building will cost in the neighborhood of $3400000 An Identification Building was propesed and tentatively approved This was for the purpose of housing the rapidly expanding identification records expected as a result of the National Identification Card Program The cost of this a two-story building will be approximately three million piasters All other building projects in the purview of MSUG were either completed or their supervision turned over to USOMPSD

A set of ammunition reloadirg machines for 38 cal revolver ammunition the kind used by the police officers was procured and six technicians were trained in the operation of these machines A source of supply for the proper lead alloy was located and arrangements made for the acquisition of this and related materials A guide and manual was prepared and translated into Vietnamese for the Police Department

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SUMMARY OF POLICE TRAINING

Trained in 1 Active MSUG Participation Past 6 Mos

Audio-Visual and Photography

Training 0

High Command School (VBI) 1 60

Command Officers School (Municipal) 1 87

Driver Trainir g School (VBI Municipal Civil Guard2 ) 0

English-language Participant Training (VBI Municipal) 26

Firearms Training (VBI Municipal Presidential Guard Civil Guard2 ) 0

Instructor Training (VBI Civil Guard2) 0

Fingerprint Refresher and Extension Training (VBI) 50

Collection amp Preservation of Evidence Short Course 200

ID Card Photographic amp Fingerprint Training Short Course 61

2 Advisory MSUG Participation

Fingerprint Training (VBI)3 0

National Police Academy4 313

ID Card Teams 156

1 As of March 31 1961

2 Civil Guard trained by MSUG to July 1 1959

Total Trained since 1955

135

553

963

317

237

8121

65

50

200

61

924

4356

156

3 MSUG withdrew to advisory role in December 1955 after training nucleus of 20 instructors

4 MSUG withdrew to advisory role in June 1956

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A Look Ahead

The National Identity Card Program is an important factor in the ability of the VBI and other agencies of GVN to control the movement of subversives GVN has indicated a wish to proceed with this program as rapidly as possible and it is expected that additional provinces will begin processing the population within the next reporting period There is some thinking in GVN that further processing should await the arrival of the machines for the laminating process It has been pointed out to GVN and it is the position of MSUG that no identification card system is perfect it is admitted that the machine lamination Is better from an alteration and deterioraticn statdpoint However the program is at least 85 effective as it now stands and is an excellent weapon against the subversive forces Therefore no delay in the program can be Justified solely because a better methshyold of operation has not yet been procured Even with machine operations for lamshyination the process will not be 100 perfect as anything can be copied if sufshyficient thought time and materials are applied

Additional effort will be required for the training of technicians needed for the NICP mobile units Substantial administrative attention will be required for the new processing teams as they become activated in the different provinces

The current and future p-roblems of the V7I Central identification Bureau fall into two categories The first is the recruiting and training of additional personnel largely in the field of Henry card system classificatlon this vill require a large part of the time of the identification advisor The second area is that of accuracy and consistency in pattern interpretation and classification of fingershyprints It takes many years of experience to fulfill the accuracy requirements

1needed to work with a arge collection of fingerprints such as Vietnam will have in the very near future The techriciar3 do not now meet these requirements As previously reported in part this is because of the lack of an identification adshyvisor during the yeazs 1957-60 which was a critical time in the development of the art in Vietnam Additional controls for accuracy must be instituted and these must be followed up for a long period of time by a competent technical advisor in the field

In the matter of record systems a full-time record advisor will be required for a number of years to com( The problea f records in a country the size of Vietshynarn is a complex one requiring know-how on the part of the advisor and considershyable support from other areas Foi example it will be necessary to devise a systemoc standard investigative repor wrIting on which an adequate system of reshycords can be based Collaterally tr Ingmanuals must be prepared Training will have to be instituted not only at headquarters but in all provincial areas as well A standard system of (Jfo Crime Reports will be difficult to impleshyment Legislation in Vietnam -I1ch is lifferent from that in the United States will constitute a difficult problem and require considerable research

The field of research in Police and Security matters will receive the attention of the remaining advisor during the remainder of the contract This will include such matters as the Identification System in Vietnam the tational identification card program here and in the Malay Federation machine processing for the laminashytion of identification cards versus other methods photographic problems and siishyilar technical matters in the broad field of Identification and Records keeping

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In general the activities of MSUO in Police Administration and Security will be phased out by June 1962 However there is another area of application for the University in this field which is receiving favorable consideration and that is the implementing of a course on the Administration of Justice in the National Inshystitute cf Administration The projected course would be based on actual case studies of administrative problems involving security matters It would encompass such subjects as relationships between the civil and security forces public reshylations and eliciting support from the general public budgetary and personnel problems requirements for security forces the administrative problem versus the ecurity problem the security emcrgency and how it has been solved in other counshy

tries such as the Malay Federation and a host of similar matters which would be of interest to the civil administrator It is believed such an effort would give early and far-reaching support to the anti-insurgency program

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PUBLIC ADMINISTRATION DIVISION

General

The first half year of 1961 was characterized by efforts to maintain a continuing high level of usefulness in the face of personnel losses without commensurate reshyplacement The difficulties of effective operations were further aggravated by the perennial problem of the relatively extended vacation period at the NIA Notshywithstanding substantial accomplishments are noted for the period

The principal activities of the Division included individual research and jointstudies made with NIA faculty members teaching at the NIA and the University of Saigon informal contacts with individual NIA staff members assisting the NIA in drawing up plans for its future advice and assistance to the Center for Vietshynamese Studies and the various official American agencies in Sagon selecting and processing participants for study and observation in the US and third coinshytries enhancement of the NIA library holdings assstance to the NIA in the filshyfillment of its obligations as the Research Documentation and Diffusion Center for the Eastern Regional Organizationfor Public Administration (EROPA) acquaintshying foreign visitors with the work of the NIA and M8UG in public administration continued realization of the over-all obiectives of in-service training with special emphasis on developing the permanent role of the NIA

Of special interest in this reportir- period is the extent and value of the adshyvice and assistance rendered to Amc can agencies upon their solicitation The Public Administration Division by reasons of the special knowledge and skills existing among its staff members has been able to perform needed services i4hich would have not otherwise been available

Perhaps the most tangible evidence of the productiveness of the Division lies in its research activities described below At least seven major research studies were completed during the period besides articles and short pamphlets Another major research project involving a fishing village in Central Vietnam was undershytaken the results of this study will be published during the next reporting parshyiod At the close of this six-month period plans were initiated to conduct a study of a highland province village W hen this study is completed there will be available studies of three types of Vietnamese villages a southern rice-growshying village a coastal fishing village and a highland village

Four participants were selected for grants to study in the United States under the PhD program One of these participants was selected from among candidates in Vietnam The remaining three were already in the States studying under other auspices In addition the Rector and Vice Rector and one other faculty member separately participated in observation tcurs and conferences in the United States There was also participant activity in the in-service training field

The NIA which serves a the Research Documentation and Diffusion Center for EROPA undertook the assignment of coordinating and collating the material which will compose the agenda of the next EROPA conference scheduled for Tokyo in Novemshyber 1961 MSUG provided advice and assistance in the preparatory work for the conference

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During the reporting period the Chief of the Division was reassined to the posishytion of Chief Advisor and an economics advisor and a pblic admnistration adshyvisor also left the Division upon the termination of their tours of duty No replacements arrived to alleviate the effect of the loss of fifty percent of the technical advisors in the Division In addition the American divisional secretary terminated her services and was not replaced

Academic Instruction

During the report period the NIA completed its first academic year with its new curriculum This year was considered one of experimentation and adjustment to the new curriculum and a number of problems were encountered The NIA for example did not have sufficiently trained staff members to teach some of the new courses Thus one member of the MSUG staff taught a two-semester course in sociology It is expected that a newly hired NIA faculty member will assume the responsibility for this course during the next academic year A text with a glossary of technishycal terms based upon the previous course will be published as a guide for future sociology courses An introductory sociology course and a seminar in Public Adshyministration were also given by MSUG members at the University of Saigon In addition four lectures exploring the relationships between sociology and economshyics in a Vietnamese village were given at the Agricultural College at Blao

In January the NIA graduated 29 students from the three-year degree program In April the majority of the students either began their internship program or undershytook their military training period Contacts with individual faculty members were minimal after April because of the vacation period

Prior to the completion of the academic year MSUG conducted an extensive studyof the NIA This study concentrated on the utilization of the teaching faculty problems of the Institute and areas for improving the training of civil servants at the NIA This study was the basis of a series of conversations first between the NIA and MSUG and then within the NIA itself on the topic of continuing imshyprovement of the NIA These meetings generated a number of suggestions on how the NIA may more successfully fulfill its mission The NIA agreed ia principle with a substantial namber of suggestions and stated its intentions to act upon them at an early date

Despite the high priority given to the need to take measures for the continuing improvement of the NIA the NIA found it inconvenient to act immediately because of the summer vacation period It is hoped that when classes resume in August the Institute will take measures toward the immediate implementation of many of the suggestions The taking of decisive action by the NIA after the new scholastic year begins on the suggestions already accepted in principle by the Institute would be an important factor in engenderiig MSUGIs enthusiastic support for a conshytract renewal

The monthly lecture series continued under NIA sponsorship However only one lecture wac actually given AnMSUG staff member talked on problems of economic development in Vietnam The scheduling of only lecture by the NIA and the poor attendance indicated a lack of planning and interest which may lead to the posshysible suspension of the program until a more auspicious time

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In addition to the textbooks prepared in 1960 by NIA and MSUG a number of books in Vietnamese have been published by MSUG staff members during the reporting pershyiod in public administration political science economics and sociology Thetitles of these books are given in English under the Research Activities section of this report There is now available in Vietnamese an appreciable body of social science literature for student use The more immediate problem is no longshyer one of introducing these materials into the classroom This will require varshyious NIA professors to reorganize their established teaching methods and placegreater reliance upon the student to engage in outside reading

Research Activities

Both the NIA and MSUG staff members were active in research and publication A large number of articles have appeared in the NIA Journal EROPA Review QueHuong Concept and other widely distributed scholarly journals and magazinesMSUG personnel completed a number of studies which have been published in both Vietnamese and English Among these are Area Administration nVietnam LocalFinances in Vietnam a Study of 25 Villages (Report No 3 of the Local Adminisshytration Series) -My Thuan The Study of a Mekong i)elta Village in South VietnamThe Future Civil Servant in Vietnam - a Profile of lIIA Students Economic Growth Capital Formation and Public Policy and Essays on Economic Development

In cooperation with NIA faculty members MSUG personnel conducted research into problems of local government in Quang Nam Province After a preliminary trip deshysigned to establish research procedures in the provinces the NIA-MSUG research team spent two weeks in Quang Nam Various members of the research team concenshytrated on village organization while other members devoted their attention to administrative problems at the district and province levels Five professorsfrom the NIA and three MSUG advisors participated in this research Working papers on this research have been prepared and will be published during the next reporting period The research results of the district-level study have alreadybeen published in English in a volume entitled The District Chief at Work A study of a fishing village also a part of this project is in preparation

The publication entitled My Thuan The Study of a Mekong Delta Village in South Vietnam previously noted is one part of the Provincial-Local Administration Study in Vinh Long Province The remaining portions of this study are scheduled for publication later this year

One member prepared in mimeographed form an analysis of the character of The Future Civil Servant in Vietnam A Study of NIA Students This study deals with economic social and cultural backgrounds and attitudes of NIA stulents

In the past MSUG has been involved in problems ranging from local governmentin Vietnam to broad policy issues The cumulative experiences MSUG has gainedmade it a valuable residue of information whose services have been requested bydiverse Vietnamese and American agencies Many of the accomplishments of the past six months reflect this type of cooperation

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MSUG played a major role in planning and conducting a series of American Studies Seminars held in Dalat between June 4 and June 14 The first of these seminarssponsored by the Embassy and USIS was primarily composed of Vietnamese universitystudents The second seminar had an audience compriaed of university professorscivil servants and intellectuals Three members of MSUG participated in the semshyinar

MSUG personnel assisted the USOM Malaria Eradication Program by helping in the preparation of research materials to ascertain population attitudes toward the program A guide book Fundamentals of Interviewing was prepared in Vietnamese for the use of the project This manual will be available to American and Vietshynamese agencies

MSUG was called upon by USOM for advice on the const~uction of an over-all designfor a study of returned participants

Research was carried out in conjunction with NIA students on problems of occupashytional prestige and mobility in Saigon A mimeogrophed paper has been circushylated on the results of this research

MSUG personnel rendered advice to the USIS film section on the content and typesof film that might be useful in aiding the counter-insurgency program Duringthe previous reporting period MSUG sponsored a seminar on Problems of Leadershyship and Local Administration in which members of USIS USOM IVS CARE and other American agencies participated A pamphlet is presently being prepared summarizing the major findings of the conference group

A short conference was conducted for interested personnel at USOM on problems of local government MSUG continued in its role as advisor to USIS on the PL 480 book translation program as well as advisor to the Center for Vietnamese Studies In the latter capacity MSUG devised a questionnaire for CVS on aspects of social and economic classes in Saigon

In-Service Training

The most significant accomplishment for the reporting period was the conduct of abasic training course for in-service training officers Fifteen participantsattended this course and each in addition to the training received completed a manual which is a plan for a systematic training activity for his agency In addition plans were drawn up for the offering of a second such course this yearto be held in August Participants for this second course have already been reshycruited

In the area of national policy a proposed in-service training policy was submitshyted to a joint committee representing the NIA and the General Directorate of Civil Service These agencies as of the close of the period are now preparing a draft national in-service training polic for submission to higher authority

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Project Agreement 430-77-238 Development of Provincial Training Centers for Government Service was negotiated and signed by the Department of Interior NIAand the US Technical advisor The Department of Interior coordinating the actshyivities of the several provinces is the cooperating agency while the NIA and the USIA serve in an advisory capacity The NIAts role as an advisor is an unique feature of this project The main purpose of this arrangement is to strengthenthe status of the NIA as a service and advisory agency This project agreementprovides for the construction of fifteen provincial training centers establishshyment of a provincial training policy and installation of a training reporting system for the provincPs At the close of the reporting period construction plansrfor all fifteen provincial training centers had been submitted by the provinces through the Department of Interior to the NIA and had been approved In a numberof instances some provinces are contributing additional construction funds in order to build centers which are larger and more elaborate than those permitted within the contribution made through the Pro-Ag

Four participants were granted tours to the Republic of the Philippines in order to attend the basic training officers course offered in Manila by the Bureau ofCivil Service and the Institute of Public Administration Upon completion of the course they returned to their respective ageneies One of the participants is on the staff of the In-Service Training Division of the NIA

In June the Chief of the In-Service Training Division NIA left on a three-month observation tour of training activities His tor will include the PhilippineIslands Korea and various states municipalities and the federal government of the United States

The monthly magazine of in-service training affairs entitled Progress continued publication at the rate of 6000 per month Its new title and format appear to be more convenient and attractive than the old

During the first six months of 1961 nine typing training courses were completedin the various departments and provinces These courses were offered by typisttrainers who have been trained by the NIA These trainers received continuingadvice and guidance from the NIA-MSUG typing-training staff The total for such typing training courses in the departments and provinces now stands at 73 In addition the instructional booklet used in these typing courses underwent reshyvision and plans were made to publish the fourth edition of 2000 copies

The translation and publication in Vietnamese of Dr DL Carmichaelss studyA Standard Vietnamese Typewriter was completed during the latter part of the reshyporting period Because of the difficulty of translation and the time required to complete it the holding of a conference to discuss the official governmentadoption of the standard typewriter has been delayed Included in the translashytion is a glossary of terms in Vietnamese especially developed in the interest of consistent typewriter terminology in Vietnam

A controlled experiment was conducted with ten typists of the Surete to detershymine the effect on productivity of the use of the standardized typewriter The results although based on an inadequate sample indicate a marked increase in

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productivity when Vietnamese typists regularly use a standard typewriter An ac count of this experiment was published in two languages under the title tExperiment on the Standard Vietnamese Typewriter

As usual the In-Service Training Division NIA continued to provide advice andguidance on in-service training programs throughout the central government and t] provinces

In March the In-Service Training project agreement was terminated as plannedand the activities therein were transferred to Project Agreement 430-77-080Development of the National Institute of Administration with the exception of dollar expenditures for audio-visual equipment and participants These latter items were covered under a USOM project agreement

A Look Ahead

The most pertinent fact affecting MSUGs future activities is that the contractis scheduled to expire one year hence In anticipation of this termination dateMSUG has reduced the size of its PAD complement However the reduction in stafl has been greater than desirable since it was intended that some of the departingpersonnel would be replaced These replacements have not yet been forthcomingBy August in addition to the Chief Advisor MSUG technicians advising the NIA will consist of an in-service training specialist and an anthropologist It isunlikely that there will be advisors in economics or public administration the primary fields of interest of the NIA

The scope and nature of MSUGs plans during the next reporting period are comshymensurate with the small size of the group although the number and range of reshysponsibilities under the present NIAMSUG Project Agreement readilyy insure full use of any additional personnel that may be recruited The primary emphasis of MSUG in the ensuing months will be to shift to the NIA greater responsioility for those programs in which MSUG istill involved MSUG will continue to maintain an interest in all NIA activities The move of the NIA into its new campus will require some special cooperation from MSUG However MSUG will attempt to limit itelf to a purely consultative role

To augment the already substantial body of publications in Vietnamese it is exshypected that in the next reporting period there will be published an extended sumshymary of a symposium of village leadership a survey of student backgrounds and reports coming out of the Quang Nam Province research project In addition thehighland province village studies planned for the next half year should be pubshylished

Because of this large body of material now appropriate and available for studentreading efforts will be made to improve the reading room concept in the libraryand promote required outside reading to supplement classroom study Efforts willalso be continued to improve course contents teaching methods examination proshycedures and class scheduling In short the remaining months of 1961 will emshyphasize quality in the administrative and academic Drocedurps of thp NTA

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During the last half of 1961 the conduct of a second and possibly a third basic training officers course will have high priority A An intrinsic part of this program will be the follow-up advice and assistance to the participants of these courses with a view to their active occupation as training officers in their reshyspective agencies Also of a high-order priority will be the recommendation of a national training policy following proposals made by the NIA and the Directorate General of Civil Service Working with the Department of Interior and the provincesthe NIA and the USIA will push to achieve construction for fifteen provincial trainshying centers called for under Pro AG 430-77-238 and the completion of six other centers provided for under a previous Pro Ag A particularly important corequishysite of this project will be the establishment of a provincial training policy and a provincial training reporting system In connection with aid in the improvementof typing the USOM through the employment of a specialist will assume functions presently undertaken by MSUG particularly in connection with the official adoptionof the standard Vietnamese typewriter The determination as to which agency MSUG or USOM will undertake the organization of a conference of high-level officials for purposes of considering the report and recommendations of the standard typeshywriter will be negotiated during the forthcoming half year

As indicated earlier the Public Administration Division as an organization comshyponent will beeliminated in July In the interest of a simpler organization and more efficient procedures and taking into account the reduced staff of the divishysion the decision has been made to have all technicians in the field of public administration report directly to the Chief Advisor

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ADMINISTRATIVE SERVICES DIVISION

The phasing down of personnel both local and American has constituted a majoractivity of the Administrative Services Division during this reporting periodThe American staff of the division was reduced by one secretary and the localdivisional staff was reduded by 13 Reductions in American staff who are not reshyplaced of course require reductions in support and services Some of these reshyductions were as follows

January 1 1961 June 30 1961

American Personnel 20 9 Locally Hired Personnel (Total) 88 71

By Division Administrative Services Public Administration Police Administration

62 20 6

49 20 2

Houses Leased 14 7 Motor Pool 15 7

Total expenditures during this six-month period were VN$803432536 (see Appendix B for detail)

Integration of administrative support with the NIA is still non-existent Nor are the immediate prospects of such integration encouraging In fact itwillbe necessary for MSUG to maintain the new NIA campus from the time it is completshyed in late summer until fanuary 1 1962 This situation has arisen mainly beshycause of the NIAs inability to obtain the additional funds essential to provideadequate personnel to take care of the new campus It is expected but not asshysured that as of January 1 1962 the NIA will take over MSUGs maintenmnce and custodial staff and thereby provide its own maintenance

Mr Emery MSUG General ServicesOfficer has spent considerable time during thesix-month period advising and checking on the construction at the new NIA campusAs a member of the technical committee he has been responsible for the eliminashytion of several construction deficiencies thus reducing future maintenance and repair costs Departing from his normal role as technical assistant Mr Emeryactually assumed the responsibility for obtaining information and quotations onthe additional libr-ary equipment (most of which can be purchased locally) which will be needed for the new library

With respect to the remaining tasks necessary to prepare the new buildings for occupancy such as the installation of telephones and the construction of a maintenance area Mr Emery will act as advisor and consultant

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individual with the highest production record A plan for drawer inspection has been prepared and will be implemented as soon as sufficient personnel are availshyable for this purpose As of June 15 1961 25000 of the Henry cards had been reclassified and 21000 in-coming cards wce classified under the new system Further a plan to be activated when additional personnel become available has been developed to consolidate the information contained in the Poettecher system into the Henry system

The need for additional technical and clerical personnel in the Identification Bureau is critical It is estimated that approximately 250 Henry technicians will be required for the handling of the expected volume of fingerprint cards There are only 50 Henry technicians currently in the Bureau and even these are often assigned to other urgent matters in the VBI reducing the average effective strength to about 30 per day

At the end of the period a plan was adopted to alleviate this situation It is necessary to train the various clerical and technical personnel of the Identity Card and processing teams Provincial candidates in two groups of 40 each will be brought to Saigon trained and assigned to the Saigon units freeing the presshyent Saigon personnel for reassignement to the Identification Bureau Each groupof forty will be given a four-week course of training in the Henry system of Identshyification VBI technicians will teach the first three weeks of this course and the MSU advisor will teach the final week and conduct the examinations The course for the first group will start the second week of July and four weeks later the second group will begin their work Therefore an additional 80 technicians should be available to the Identification Bureau shortly The VBI has expressed its inshytention of augmenting its personnel in 1962 in an effort to bring the Bureau up to required strength

Record Bureau

A survey of the VBI Record system was completed during the period The purposeof the survey was to assess in broad terms the current record-keeping practices of the Police and Security Services It was not a detailed review dealing with the mechanics of paper handling but on the contrary the surveys aim was to make broad recommendations for further study of the improvement and modernization of the record-keeping system The survey covered the practices in the Central Record Bureau at Camp des Mares In Saigon as well as selected provincial operashytions The Judicial Bureau (Criminal Investigation) at Camp des Mares was inshycluded The files of the Central Intelligence Bureau were not examined because of the temporary heavy workload on the Bureauts staff It is noted that the reshyview made by the identification advisor was ancillary to the principal work of this advisor and was performed on a one-time basis rather than part of a continshyuous advisory function

As a result of this survey the following broad recommendations were made

1 A full-time records advisor should be assigned to this project

2 A national uniform system of classification and evaluation of information should be instituted to decrease the amount of non-specific

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and purely local information in the National Archives

3 The current system pf preparing Incident and Individual dossiers should be replaced by a single dossier of the incident or the investigation A central index file should be maintained of all pertinent names in these dossiers A clastrification system based on criminal and subvershysive matters should be broadened and defined

4 All pertinent records after reclassification and revaluation have been accomplished should be microfilmed and then originals destroyed Appropriate equipment and supplies should be procured for this purpose

5 The six different sets of indexes on varying sized cards should be consolidated into 3 x 5 index cards and the necessary cabinets proshycured

6 A manual of instruction concerning uniform national record-keeping pracshytices should be prepared and training instituted

7 A central Statistical Section should be established within the strucshyture of the Record Bureau and a system of National Uniform Crime Reshyports should be developed utilizing the Criminal Code as a basis

8 A standard system of investigative report writing together with adeshyquate forms should be instituted

9 National and local Stolen Property files should be inaugurated

10 The Weekly Criminal Bulletin should be revised be published on a monthly basis and should include fingerprint classifications photoshygraphs and a single fingerprint of important fugitives The necesshysary equipment and supplies should be procured to accomplish this Emphasis should be placed on Inter-provincial movement of criminals subversives and stolen property rather than on published information of a purely local character such as is the current practice

11 Study should continue of space requirements followed by recommendashytions concerning additional building space

At the end of the period a study was being made of the technical advisory reshyquirements for the Record Bureau project A decision was expected early in the next period

Miscellaneous

The work of the Crime Laboratory continued under the guidance of the chief policeadvisor Although MSUG kas strongly recommended that individuals with at least a bachelors degree in science be employed in the laboratory no such personnelhas been recruited A survey of the Crime Laboratory was made and a report subshymitted in English and Vietnamese

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Tentative construction plans for the Municipal Police Department Pistol Range and a new Training Building were agreed upon and architectural sketches and costs were prepared The Pistol Range Is expected to cost in the neighborhood of 2 12million piasters whereas the Training Building will cost in the neighborhood of $3400000 An Identification Building was propesed and tentatively approved This was for the purpose of housing the rapidly expanding identification records expected as a result of the National Identification Card Program The cost of this a two-story building will be approximately three million piasters All other building projects in the purview of MSUG were either completed or their supervision turned over to USOMPSD

A set of ammunition reloadirg machines for 38 cal revolver ammunition the kind used by the police officers was procured and six technicians were trained in the operation of these machines A source of supply for the proper lead alloy was located and arrangements made for the acquisition of this and related materials A guide and manual was prepared and translated into Vietnamese for the Police Department

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SUMMARY OF POLICE TRAINING

Trained in 1 Active MSUG Participation Past 6 Mos

Audio-Visual and Photography

Training 0

High Command School (VBI) 1 60

Command Officers School (Municipal) 1 87

Driver Trainir g School (VBI Municipal Civil Guard2 ) 0

English-language Participant Training (VBI Municipal) 26

Firearms Training (VBI Municipal Presidential Guard Civil Guard2 ) 0

Instructor Training (VBI Civil Guard2) 0

Fingerprint Refresher and Extension Training (VBI) 50

Collection amp Preservation of Evidence Short Course 200

ID Card Photographic amp Fingerprint Training Short Course 61

2 Advisory MSUG Participation

Fingerprint Training (VBI)3 0

National Police Academy4 313

ID Card Teams 156

1 As of March 31 1961

2 Civil Guard trained by MSUG to July 1 1959

Total Trained since 1955

135

553

963

317

237

8121

65

50

200

61

924

4356

156

3 MSUG withdrew to advisory role in December 1955 after training nucleus of 20 instructors

4 MSUG withdrew to advisory role in June 1956

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A Look Ahead

The National Identity Card Program is an important factor in the ability of the VBI and other agencies of GVN to control the movement of subversives GVN has indicated a wish to proceed with this program as rapidly as possible and it is expected that additional provinces will begin processing the population within the next reporting period There is some thinking in GVN that further processing should await the arrival of the machines for the laminating process It has been pointed out to GVN and it is the position of MSUG that no identification card system is perfect it is admitted that the machine lamination Is better from an alteration and deterioraticn statdpoint However the program is at least 85 effective as it now stands and is an excellent weapon against the subversive forces Therefore no delay in the program can be Justified solely because a better methshyold of operation has not yet been procured Even with machine operations for lamshyination the process will not be 100 perfect as anything can be copied if sufshyficient thought time and materials are applied

Additional effort will be required for the training of technicians needed for the NICP mobile units Substantial administrative attention will be required for the new processing teams as they become activated in the different provinces

The current and future p-roblems of the V7I Central identification Bureau fall into two categories The first is the recruiting and training of additional personnel largely in the field of Henry card system classificatlon this vill require a large part of the time of the identification advisor The second area is that of accuracy and consistency in pattern interpretation and classification of fingershyprints It takes many years of experience to fulfill the accuracy requirements

1needed to work with a arge collection of fingerprints such as Vietnam will have in the very near future The techriciar3 do not now meet these requirements As previously reported in part this is because of the lack of an identification adshyvisor during the yeazs 1957-60 which was a critical time in the development of the art in Vietnam Additional controls for accuracy must be instituted and these must be followed up for a long period of time by a competent technical advisor in the field

In the matter of record systems a full-time record advisor will be required for a number of years to com( The problea f records in a country the size of Vietshynarn is a complex one requiring know-how on the part of the advisor and considershyable support from other areas Foi example it will be necessary to devise a systemoc standard investigative repor wrIting on which an adequate system of reshycords can be based Collaterally tr Ingmanuals must be prepared Training will have to be instituted not only at headquarters but in all provincial areas as well A standard system of (Jfo Crime Reports will be difficult to impleshyment Legislation in Vietnam -I1ch is lifferent from that in the United States will constitute a difficult problem and require considerable research

The field of research in Police and Security matters will receive the attention of the remaining advisor during the remainder of the contract This will include such matters as the Identification System in Vietnam the tational identification card program here and in the Malay Federation machine processing for the laminashytion of identification cards versus other methods photographic problems and siishyilar technical matters in the broad field of Identification and Records keeping

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In general the activities of MSUO in Police Administration and Security will be phased out by June 1962 However there is another area of application for the University in this field which is receiving favorable consideration and that is the implementing of a course on the Administration of Justice in the National Inshystitute cf Administration The projected course would be based on actual case studies of administrative problems involving security matters It would encompass such subjects as relationships between the civil and security forces public reshylations and eliciting support from the general public budgetary and personnel problems requirements for security forces the administrative problem versus the ecurity problem the security emcrgency and how it has been solved in other counshy

tries such as the Malay Federation and a host of similar matters which would be of interest to the civil administrator It is believed such an effort would give early and far-reaching support to the anti-insurgency program

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PUBLIC ADMINISTRATION DIVISION

General

The first half year of 1961 was characterized by efforts to maintain a continuing high level of usefulness in the face of personnel losses without commensurate reshyplacement The difficulties of effective operations were further aggravated by the perennial problem of the relatively extended vacation period at the NIA Notshywithstanding substantial accomplishments are noted for the period

The principal activities of the Division included individual research and jointstudies made with NIA faculty members teaching at the NIA and the University of Saigon informal contacts with individual NIA staff members assisting the NIA in drawing up plans for its future advice and assistance to the Center for Vietshynamese Studies and the various official American agencies in Sagon selecting and processing participants for study and observation in the US and third coinshytries enhancement of the NIA library holdings assstance to the NIA in the filshyfillment of its obligations as the Research Documentation and Diffusion Center for the Eastern Regional Organizationfor Public Administration (EROPA) acquaintshying foreign visitors with the work of the NIA and M8UG in public administration continued realization of the over-all obiectives of in-service training with special emphasis on developing the permanent role of the NIA

Of special interest in this reportir- period is the extent and value of the adshyvice and assistance rendered to Amc can agencies upon their solicitation The Public Administration Division by reasons of the special knowledge and skills existing among its staff members has been able to perform needed services i4hich would have not otherwise been available

Perhaps the most tangible evidence of the productiveness of the Division lies in its research activities described below At least seven major research studies were completed during the period besides articles and short pamphlets Another major research project involving a fishing village in Central Vietnam was undershytaken the results of this study will be published during the next reporting parshyiod At the close of this six-month period plans were initiated to conduct a study of a highland province village W hen this study is completed there will be available studies of three types of Vietnamese villages a southern rice-growshying village a coastal fishing village and a highland village

Four participants were selected for grants to study in the United States under the PhD program One of these participants was selected from among candidates in Vietnam The remaining three were already in the States studying under other auspices In addition the Rector and Vice Rector and one other faculty member separately participated in observation tcurs and conferences in the United States There was also participant activity in the in-service training field

The NIA which serves a the Research Documentation and Diffusion Center for EROPA undertook the assignment of coordinating and collating the material which will compose the agenda of the next EROPA conference scheduled for Tokyo in Novemshyber 1961 MSUG provided advice and assistance in the preparatory work for the conference

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During the reporting period the Chief of the Division was reassined to the posishytion of Chief Advisor and an economics advisor and a pblic admnistration adshyvisor also left the Division upon the termination of their tours of duty No replacements arrived to alleviate the effect of the loss of fifty percent of the technical advisors in the Division In addition the American divisional secretary terminated her services and was not replaced

Academic Instruction

During the report period the NIA completed its first academic year with its new curriculum This year was considered one of experimentation and adjustment to the new curriculum and a number of problems were encountered The NIA for example did not have sufficiently trained staff members to teach some of the new courses Thus one member of the MSUG staff taught a two-semester course in sociology It is expected that a newly hired NIA faculty member will assume the responsibility for this course during the next academic year A text with a glossary of technishycal terms based upon the previous course will be published as a guide for future sociology courses An introductory sociology course and a seminar in Public Adshyministration were also given by MSUG members at the University of Saigon In addition four lectures exploring the relationships between sociology and economshyics in a Vietnamese village were given at the Agricultural College at Blao

In January the NIA graduated 29 students from the three-year degree program In April the majority of the students either began their internship program or undershytook their military training period Contacts with individual faculty members were minimal after April because of the vacation period

Prior to the completion of the academic year MSUG conducted an extensive studyof the NIA This study concentrated on the utilization of the teaching faculty problems of the Institute and areas for improving the training of civil servants at the NIA This study was the basis of a series of conversations first between the NIA and MSUG and then within the NIA itself on the topic of continuing imshyprovement of the NIA These meetings generated a number of suggestions on how the NIA may more successfully fulfill its mission The NIA agreed ia principle with a substantial namber of suggestions and stated its intentions to act upon them at an early date

Despite the high priority given to the need to take measures for the continuing improvement of the NIA the NIA found it inconvenient to act immediately because of the summer vacation period It is hoped that when classes resume in August the Institute will take measures toward the immediate implementation of many of the suggestions The taking of decisive action by the NIA after the new scholastic year begins on the suggestions already accepted in principle by the Institute would be an important factor in engenderiig MSUGIs enthusiastic support for a conshytract renewal

The monthly lecture series continued under NIA sponsorship However only one lecture wac actually given AnMSUG staff member talked on problems of economic development in Vietnam The scheduling of only lecture by the NIA and the poor attendance indicated a lack of planning and interest which may lead to the posshysible suspension of the program until a more auspicious time

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In addition to the textbooks prepared in 1960 by NIA and MSUG a number of books in Vietnamese have been published by MSUG staff members during the reporting pershyiod in public administration political science economics and sociology Thetitles of these books are given in English under the Research Activities section of this report There is now available in Vietnamese an appreciable body of social science literature for student use The more immediate problem is no longshyer one of introducing these materials into the classroom This will require varshyious NIA professors to reorganize their established teaching methods and placegreater reliance upon the student to engage in outside reading

Research Activities

Both the NIA and MSUG staff members were active in research and publication A large number of articles have appeared in the NIA Journal EROPA Review QueHuong Concept and other widely distributed scholarly journals and magazinesMSUG personnel completed a number of studies which have been published in both Vietnamese and English Among these are Area Administration nVietnam LocalFinances in Vietnam a Study of 25 Villages (Report No 3 of the Local Adminisshytration Series) -My Thuan The Study of a Mekong i)elta Village in South VietnamThe Future Civil Servant in Vietnam - a Profile of lIIA Students Economic Growth Capital Formation and Public Policy and Essays on Economic Development

In cooperation with NIA faculty members MSUG personnel conducted research into problems of local government in Quang Nam Province After a preliminary trip deshysigned to establish research procedures in the provinces the NIA-MSUG research team spent two weeks in Quang Nam Various members of the research team concenshytrated on village organization while other members devoted their attention to administrative problems at the district and province levels Five professorsfrom the NIA and three MSUG advisors participated in this research Working papers on this research have been prepared and will be published during the next reporting period The research results of the district-level study have alreadybeen published in English in a volume entitled The District Chief at Work A study of a fishing village also a part of this project is in preparation

The publication entitled My Thuan The Study of a Mekong Delta Village in South Vietnam previously noted is one part of the Provincial-Local Administration Study in Vinh Long Province The remaining portions of this study are scheduled for publication later this year

One member prepared in mimeographed form an analysis of the character of The Future Civil Servant in Vietnam A Study of NIA Students This study deals with economic social and cultural backgrounds and attitudes of NIA stulents

In the past MSUG has been involved in problems ranging from local governmentin Vietnam to broad policy issues The cumulative experiences MSUG has gainedmade it a valuable residue of information whose services have been requested bydiverse Vietnamese and American agencies Many of the accomplishments of the past six months reflect this type of cooperation

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MSUG played a major role in planning and conducting a series of American Studies Seminars held in Dalat between June 4 and June 14 The first of these seminarssponsored by the Embassy and USIS was primarily composed of Vietnamese universitystudents The second seminar had an audience compriaed of university professorscivil servants and intellectuals Three members of MSUG participated in the semshyinar

MSUG personnel assisted the USOM Malaria Eradication Program by helping in the preparation of research materials to ascertain population attitudes toward the program A guide book Fundamentals of Interviewing was prepared in Vietnamese for the use of the project This manual will be available to American and Vietshynamese agencies

MSUG was called upon by USOM for advice on the const~uction of an over-all designfor a study of returned participants

Research was carried out in conjunction with NIA students on problems of occupashytional prestige and mobility in Saigon A mimeogrophed paper has been circushylated on the results of this research

MSUG personnel rendered advice to the USIS film section on the content and typesof film that might be useful in aiding the counter-insurgency program Duringthe previous reporting period MSUG sponsored a seminar on Problems of Leadershyship and Local Administration in which members of USIS USOM IVS CARE and other American agencies participated A pamphlet is presently being prepared summarizing the major findings of the conference group

A short conference was conducted for interested personnel at USOM on problems of local government MSUG continued in its role as advisor to USIS on the PL 480 book translation program as well as advisor to the Center for Vietnamese Studies In the latter capacity MSUG devised a questionnaire for CVS on aspects of social and economic classes in Saigon

In-Service Training

The most significant accomplishment for the reporting period was the conduct of abasic training course for in-service training officers Fifteen participantsattended this course and each in addition to the training received completed a manual which is a plan for a systematic training activity for his agency In addition plans were drawn up for the offering of a second such course this yearto be held in August Participants for this second course have already been reshycruited

In the area of national policy a proposed in-service training policy was submitshyted to a joint committee representing the NIA and the General Directorate of Civil Service These agencies as of the close of the period are now preparing a draft national in-service training polic for submission to higher authority

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Project Agreement 430-77-238 Development of Provincial Training Centers for Government Service was negotiated and signed by the Department of Interior NIAand the US Technical advisor The Department of Interior coordinating the actshyivities of the several provinces is the cooperating agency while the NIA and the USIA serve in an advisory capacity The NIAts role as an advisor is an unique feature of this project The main purpose of this arrangement is to strengthenthe status of the NIA as a service and advisory agency This project agreementprovides for the construction of fifteen provincial training centers establishshyment of a provincial training policy and installation of a training reporting system for the provincPs At the close of the reporting period construction plansrfor all fifteen provincial training centers had been submitted by the provinces through the Department of Interior to the NIA and had been approved In a numberof instances some provinces are contributing additional construction funds in order to build centers which are larger and more elaborate than those permitted within the contribution made through the Pro-Ag

Four participants were granted tours to the Republic of the Philippines in order to attend the basic training officers course offered in Manila by the Bureau ofCivil Service and the Institute of Public Administration Upon completion of the course they returned to their respective ageneies One of the participants is on the staff of the In-Service Training Division of the NIA

In June the Chief of the In-Service Training Division NIA left on a three-month observation tour of training activities His tor will include the PhilippineIslands Korea and various states municipalities and the federal government of the United States

The monthly magazine of in-service training affairs entitled Progress continued publication at the rate of 6000 per month Its new title and format appear to be more convenient and attractive than the old

During the first six months of 1961 nine typing training courses were completedin the various departments and provinces These courses were offered by typisttrainers who have been trained by the NIA These trainers received continuingadvice and guidance from the NIA-MSUG typing-training staff The total for such typing training courses in the departments and provinces now stands at 73 In addition the instructional booklet used in these typing courses underwent reshyvision and plans were made to publish the fourth edition of 2000 copies

The translation and publication in Vietnamese of Dr DL Carmichaelss studyA Standard Vietnamese Typewriter was completed during the latter part of the reshyporting period Because of the difficulty of translation and the time required to complete it the holding of a conference to discuss the official governmentadoption of the standard typewriter has been delayed Included in the translashytion is a glossary of terms in Vietnamese especially developed in the interest of consistent typewriter terminology in Vietnam

A controlled experiment was conducted with ten typists of the Surete to detershymine the effect on productivity of the use of the standardized typewriter The results although based on an inadequate sample indicate a marked increase in

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productivity when Vietnamese typists regularly use a standard typewriter An ac count of this experiment was published in two languages under the title tExperiment on the Standard Vietnamese Typewriter

As usual the In-Service Training Division NIA continued to provide advice andguidance on in-service training programs throughout the central government and t] provinces

In March the In-Service Training project agreement was terminated as plannedand the activities therein were transferred to Project Agreement 430-77-080Development of the National Institute of Administration with the exception of dollar expenditures for audio-visual equipment and participants These latter items were covered under a USOM project agreement

A Look Ahead

The most pertinent fact affecting MSUGs future activities is that the contractis scheduled to expire one year hence In anticipation of this termination dateMSUG has reduced the size of its PAD complement However the reduction in stafl has been greater than desirable since it was intended that some of the departingpersonnel would be replaced These replacements have not yet been forthcomingBy August in addition to the Chief Advisor MSUG technicians advising the NIA will consist of an in-service training specialist and an anthropologist It isunlikely that there will be advisors in economics or public administration the primary fields of interest of the NIA

The scope and nature of MSUGs plans during the next reporting period are comshymensurate with the small size of the group although the number and range of reshysponsibilities under the present NIAMSUG Project Agreement readilyy insure full use of any additional personnel that may be recruited The primary emphasis of MSUG in the ensuing months will be to shift to the NIA greater responsioility for those programs in which MSUG istill involved MSUG will continue to maintain an interest in all NIA activities The move of the NIA into its new campus will require some special cooperation from MSUG However MSUG will attempt to limit itelf to a purely consultative role

To augment the already substantial body of publications in Vietnamese it is exshypected that in the next reporting period there will be published an extended sumshymary of a symposium of village leadership a survey of student backgrounds and reports coming out of the Quang Nam Province research project In addition thehighland province village studies planned for the next half year should be pubshylished

Because of this large body of material now appropriate and available for studentreading efforts will be made to improve the reading room concept in the libraryand promote required outside reading to supplement classroom study Efforts willalso be continued to improve course contents teaching methods examination proshycedures and class scheduling In short the remaining months of 1961 will emshyphasize quality in the administrative and academic Drocedurps of thp NTA

- 24 -

During the last half of 1961 the conduct of a second and possibly a third basic training officers course will have high priority A An intrinsic part of this program will be the follow-up advice and assistance to the participants of these courses with a view to their active occupation as training officers in their reshyspective agencies Also of a high-order priority will be the recommendation of a national training policy following proposals made by the NIA and the Directorate General of Civil Service Working with the Department of Interior and the provincesthe NIA and the USIA will push to achieve construction for fifteen provincial trainshying centers called for under Pro AG 430-77-238 and the completion of six other centers provided for under a previous Pro Ag A particularly important corequishysite of this project will be the establishment of a provincial training policy and a provincial training reporting system In connection with aid in the improvementof typing the USOM through the employment of a specialist will assume functions presently undertaken by MSUG particularly in connection with the official adoptionof the standard Vietnamese typewriter The determination as to which agency MSUG or USOM will undertake the organization of a conference of high-level officials for purposes of considering the report and recommendations of the standard typeshywriter will be negotiated during the forthcoming half year

As indicated earlier the Public Administration Division as an organization comshyponent will beeliminated in July In the interest of a simpler organization and more efficient procedures and taking into account the reduced staff of the divishysion the decision has been made to have all technicians in the field of public administration report directly to the Chief Advisor

- 25 -

ADMINISTRATIVE SERVICES DIVISION

The phasing down of personnel both local and American has constituted a majoractivity of the Administrative Services Division during this reporting periodThe American staff of the division was reduced by one secretary and the localdivisional staff was reduded by 13 Reductions in American staff who are not reshyplaced of course require reductions in support and services Some of these reshyductions were as follows

January 1 1961 June 30 1961

American Personnel 20 9 Locally Hired Personnel (Total) 88 71

By Division Administrative Services Public Administration Police Administration

62 20 6

49 20 2

Houses Leased 14 7 Motor Pool 15 7

Total expenditures during this six-month period were VN$803432536 (see Appendix B for detail)

Integration of administrative support with the NIA is still non-existent Nor are the immediate prospects of such integration encouraging In fact itwillbe necessary for MSUG to maintain the new NIA campus from the time it is completshyed in late summer until fanuary 1 1962 This situation has arisen mainly beshycause of the NIAs inability to obtain the additional funds essential to provideadequate personnel to take care of the new campus It is expected but not asshysured that as of January 1 1962 the NIA will take over MSUGs maintenmnce and custodial staff and thereby provide its own maintenance

Mr Emery MSUG General ServicesOfficer has spent considerable time during thesix-month period advising and checking on the construction at the new NIA campusAs a member of the technical committee he has been responsible for the eliminashytion of several construction deficiencies thus reducing future maintenance and repair costs Departing from his normal role as technical assistant Mr Emeryactually assumed the responsibility for obtaining information and quotations onthe additional libr-ary equipment (most of which can be purchased locally) which will be needed for the new library

With respect to the remaining tasks necessary to prepare the new buildings for occupancy such as the installation of telephones and the construction of a maintenance area Mr Emery will act as advisor and consultant

- 13 shy

and purely local information in the National Archives

3 The current system pf preparing Incident and Individual dossiers should be replaced by a single dossier of the incident or the investigation A central index file should be maintained of all pertinent names in these dossiers A clastrification system based on criminal and subvershysive matters should be broadened and defined

4 All pertinent records after reclassification and revaluation have been accomplished should be microfilmed and then originals destroyed Appropriate equipment and supplies should be procured for this purpose

5 The six different sets of indexes on varying sized cards should be consolidated into 3 x 5 index cards and the necessary cabinets proshycured

6 A manual of instruction concerning uniform national record-keeping pracshytices should be prepared and training instituted

7 A central Statistical Section should be established within the strucshyture of the Record Bureau and a system of National Uniform Crime Reshyports should be developed utilizing the Criminal Code as a basis

8 A standard system of investigative report writing together with adeshyquate forms should be instituted

9 National and local Stolen Property files should be inaugurated

10 The Weekly Criminal Bulletin should be revised be published on a monthly basis and should include fingerprint classifications photoshygraphs and a single fingerprint of important fugitives The necesshysary equipment and supplies should be procured to accomplish this Emphasis should be placed on Inter-provincial movement of criminals subversives and stolen property rather than on published information of a purely local character such as is the current practice

11 Study should continue of space requirements followed by recommendashytions concerning additional building space

At the end of the period a study was being made of the technical advisory reshyquirements for the Record Bureau project A decision was expected early in the next period

Miscellaneous

The work of the Crime Laboratory continued under the guidance of the chief policeadvisor Although MSUG kas strongly recommended that individuals with at least a bachelors degree in science be employed in the laboratory no such personnelhas been recruited A survey of the Crime Laboratory was made and a report subshymitted in English and Vietnamese

-14-

Tentative construction plans for the Municipal Police Department Pistol Range and a new Training Building were agreed upon and architectural sketches and costs were prepared The Pistol Range Is expected to cost in the neighborhood of 2 12million piasters whereas the Training Building will cost in the neighborhood of $3400000 An Identification Building was propesed and tentatively approved This was for the purpose of housing the rapidly expanding identification records expected as a result of the National Identification Card Program The cost of this a two-story building will be approximately three million piasters All other building projects in the purview of MSUG were either completed or their supervision turned over to USOMPSD

A set of ammunition reloadirg machines for 38 cal revolver ammunition the kind used by the police officers was procured and six technicians were trained in the operation of these machines A source of supply for the proper lead alloy was located and arrangements made for the acquisition of this and related materials A guide and manual was prepared and translated into Vietnamese for the Police Department

- 15 -

SUMMARY OF POLICE TRAINING

Trained in 1 Active MSUG Participation Past 6 Mos

Audio-Visual and Photography

Training 0

High Command School (VBI) 1 60

Command Officers School (Municipal) 1 87

Driver Trainir g School (VBI Municipal Civil Guard2 ) 0

English-language Participant Training (VBI Municipal) 26

Firearms Training (VBI Municipal Presidential Guard Civil Guard2 ) 0

Instructor Training (VBI Civil Guard2) 0

Fingerprint Refresher and Extension Training (VBI) 50

Collection amp Preservation of Evidence Short Course 200

ID Card Photographic amp Fingerprint Training Short Course 61

2 Advisory MSUG Participation

Fingerprint Training (VBI)3 0

National Police Academy4 313

ID Card Teams 156

1 As of March 31 1961

2 Civil Guard trained by MSUG to July 1 1959

Total Trained since 1955

135

553

963

317

237

8121

65

50

200

61

924

4356

156

3 MSUG withdrew to advisory role in December 1955 after training nucleus of 20 instructors

4 MSUG withdrew to advisory role in June 1956

- 16 -

A Look Ahead

The National Identity Card Program is an important factor in the ability of the VBI and other agencies of GVN to control the movement of subversives GVN has indicated a wish to proceed with this program as rapidly as possible and it is expected that additional provinces will begin processing the population within the next reporting period There is some thinking in GVN that further processing should await the arrival of the machines for the laminating process It has been pointed out to GVN and it is the position of MSUG that no identification card system is perfect it is admitted that the machine lamination Is better from an alteration and deterioraticn statdpoint However the program is at least 85 effective as it now stands and is an excellent weapon against the subversive forces Therefore no delay in the program can be Justified solely because a better methshyold of operation has not yet been procured Even with machine operations for lamshyination the process will not be 100 perfect as anything can be copied if sufshyficient thought time and materials are applied

Additional effort will be required for the training of technicians needed for the NICP mobile units Substantial administrative attention will be required for the new processing teams as they become activated in the different provinces

The current and future p-roblems of the V7I Central identification Bureau fall into two categories The first is the recruiting and training of additional personnel largely in the field of Henry card system classificatlon this vill require a large part of the time of the identification advisor The second area is that of accuracy and consistency in pattern interpretation and classification of fingershyprints It takes many years of experience to fulfill the accuracy requirements

1needed to work with a arge collection of fingerprints such as Vietnam will have in the very near future The techriciar3 do not now meet these requirements As previously reported in part this is because of the lack of an identification adshyvisor during the yeazs 1957-60 which was a critical time in the development of the art in Vietnam Additional controls for accuracy must be instituted and these must be followed up for a long period of time by a competent technical advisor in the field

In the matter of record systems a full-time record advisor will be required for a number of years to com( The problea f records in a country the size of Vietshynarn is a complex one requiring know-how on the part of the advisor and considershyable support from other areas Foi example it will be necessary to devise a systemoc standard investigative repor wrIting on which an adequate system of reshycords can be based Collaterally tr Ingmanuals must be prepared Training will have to be instituted not only at headquarters but in all provincial areas as well A standard system of (Jfo Crime Reports will be difficult to impleshyment Legislation in Vietnam -I1ch is lifferent from that in the United States will constitute a difficult problem and require considerable research

The field of research in Police and Security matters will receive the attention of the remaining advisor during the remainder of the contract This will include such matters as the Identification System in Vietnam the tational identification card program here and in the Malay Federation machine processing for the laminashytion of identification cards versus other methods photographic problems and siishyilar technical matters in the broad field of Identification and Records keeping

- 17 -

In general the activities of MSUO in Police Administration and Security will be phased out by June 1962 However there is another area of application for the University in this field which is receiving favorable consideration and that is the implementing of a course on the Administration of Justice in the National Inshystitute cf Administration The projected course would be based on actual case studies of administrative problems involving security matters It would encompass such subjects as relationships between the civil and security forces public reshylations and eliciting support from the general public budgetary and personnel problems requirements for security forces the administrative problem versus the ecurity problem the security emcrgency and how it has been solved in other counshy

tries such as the Malay Federation and a host of similar matters which would be of interest to the civil administrator It is believed such an effort would give early and far-reaching support to the anti-insurgency program

- 18 -

PUBLIC ADMINISTRATION DIVISION

General

The first half year of 1961 was characterized by efforts to maintain a continuing high level of usefulness in the face of personnel losses without commensurate reshyplacement The difficulties of effective operations were further aggravated by the perennial problem of the relatively extended vacation period at the NIA Notshywithstanding substantial accomplishments are noted for the period

The principal activities of the Division included individual research and jointstudies made with NIA faculty members teaching at the NIA and the University of Saigon informal contacts with individual NIA staff members assisting the NIA in drawing up plans for its future advice and assistance to the Center for Vietshynamese Studies and the various official American agencies in Sagon selecting and processing participants for study and observation in the US and third coinshytries enhancement of the NIA library holdings assstance to the NIA in the filshyfillment of its obligations as the Research Documentation and Diffusion Center for the Eastern Regional Organizationfor Public Administration (EROPA) acquaintshying foreign visitors with the work of the NIA and M8UG in public administration continued realization of the over-all obiectives of in-service training with special emphasis on developing the permanent role of the NIA

Of special interest in this reportir- period is the extent and value of the adshyvice and assistance rendered to Amc can agencies upon their solicitation The Public Administration Division by reasons of the special knowledge and skills existing among its staff members has been able to perform needed services i4hich would have not otherwise been available

Perhaps the most tangible evidence of the productiveness of the Division lies in its research activities described below At least seven major research studies were completed during the period besides articles and short pamphlets Another major research project involving a fishing village in Central Vietnam was undershytaken the results of this study will be published during the next reporting parshyiod At the close of this six-month period plans were initiated to conduct a study of a highland province village W hen this study is completed there will be available studies of three types of Vietnamese villages a southern rice-growshying village a coastal fishing village and a highland village

Four participants were selected for grants to study in the United States under the PhD program One of these participants was selected from among candidates in Vietnam The remaining three were already in the States studying under other auspices In addition the Rector and Vice Rector and one other faculty member separately participated in observation tcurs and conferences in the United States There was also participant activity in the in-service training field

The NIA which serves a the Research Documentation and Diffusion Center for EROPA undertook the assignment of coordinating and collating the material which will compose the agenda of the next EROPA conference scheduled for Tokyo in Novemshyber 1961 MSUG provided advice and assistance in the preparatory work for the conference

- 19 -

During the reporting period the Chief of the Division was reassined to the posishytion of Chief Advisor and an economics advisor and a pblic admnistration adshyvisor also left the Division upon the termination of their tours of duty No replacements arrived to alleviate the effect of the loss of fifty percent of the technical advisors in the Division In addition the American divisional secretary terminated her services and was not replaced

Academic Instruction

During the report period the NIA completed its first academic year with its new curriculum This year was considered one of experimentation and adjustment to the new curriculum and a number of problems were encountered The NIA for example did not have sufficiently trained staff members to teach some of the new courses Thus one member of the MSUG staff taught a two-semester course in sociology It is expected that a newly hired NIA faculty member will assume the responsibility for this course during the next academic year A text with a glossary of technishycal terms based upon the previous course will be published as a guide for future sociology courses An introductory sociology course and a seminar in Public Adshyministration were also given by MSUG members at the University of Saigon In addition four lectures exploring the relationships between sociology and economshyics in a Vietnamese village were given at the Agricultural College at Blao

In January the NIA graduated 29 students from the three-year degree program In April the majority of the students either began their internship program or undershytook their military training period Contacts with individual faculty members were minimal after April because of the vacation period

Prior to the completion of the academic year MSUG conducted an extensive studyof the NIA This study concentrated on the utilization of the teaching faculty problems of the Institute and areas for improving the training of civil servants at the NIA This study was the basis of a series of conversations first between the NIA and MSUG and then within the NIA itself on the topic of continuing imshyprovement of the NIA These meetings generated a number of suggestions on how the NIA may more successfully fulfill its mission The NIA agreed ia principle with a substantial namber of suggestions and stated its intentions to act upon them at an early date

Despite the high priority given to the need to take measures for the continuing improvement of the NIA the NIA found it inconvenient to act immediately because of the summer vacation period It is hoped that when classes resume in August the Institute will take measures toward the immediate implementation of many of the suggestions The taking of decisive action by the NIA after the new scholastic year begins on the suggestions already accepted in principle by the Institute would be an important factor in engenderiig MSUGIs enthusiastic support for a conshytract renewal

The monthly lecture series continued under NIA sponsorship However only one lecture wac actually given AnMSUG staff member talked on problems of economic development in Vietnam The scheduling of only lecture by the NIA and the poor attendance indicated a lack of planning and interest which may lead to the posshysible suspension of the program until a more auspicious time

- 20 -

In addition to the textbooks prepared in 1960 by NIA and MSUG a number of books in Vietnamese have been published by MSUG staff members during the reporting pershyiod in public administration political science economics and sociology Thetitles of these books are given in English under the Research Activities section of this report There is now available in Vietnamese an appreciable body of social science literature for student use The more immediate problem is no longshyer one of introducing these materials into the classroom This will require varshyious NIA professors to reorganize their established teaching methods and placegreater reliance upon the student to engage in outside reading

Research Activities

Both the NIA and MSUG staff members were active in research and publication A large number of articles have appeared in the NIA Journal EROPA Review QueHuong Concept and other widely distributed scholarly journals and magazinesMSUG personnel completed a number of studies which have been published in both Vietnamese and English Among these are Area Administration nVietnam LocalFinances in Vietnam a Study of 25 Villages (Report No 3 of the Local Adminisshytration Series) -My Thuan The Study of a Mekong i)elta Village in South VietnamThe Future Civil Servant in Vietnam - a Profile of lIIA Students Economic Growth Capital Formation and Public Policy and Essays on Economic Development

In cooperation with NIA faculty members MSUG personnel conducted research into problems of local government in Quang Nam Province After a preliminary trip deshysigned to establish research procedures in the provinces the NIA-MSUG research team spent two weeks in Quang Nam Various members of the research team concenshytrated on village organization while other members devoted their attention to administrative problems at the district and province levels Five professorsfrom the NIA and three MSUG advisors participated in this research Working papers on this research have been prepared and will be published during the next reporting period The research results of the district-level study have alreadybeen published in English in a volume entitled The District Chief at Work A study of a fishing village also a part of this project is in preparation

The publication entitled My Thuan The Study of a Mekong Delta Village in South Vietnam previously noted is one part of the Provincial-Local Administration Study in Vinh Long Province The remaining portions of this study are scheduled for publication later this year

One member prepared in mimeographed form an analysis of the character of The Future Civil Servant in Vietnam A Study of NIA Students This study deals with economic social and cultural backgrounds and attitudes of NIA stulents

In the past MSUG has been involved in problems ranging from local governmentin Vietnam to broad policy issues The cumulative experiences MSUG has gainedmade it a valuable residue of information whose services have been requested bydiverse Vietnamese and American agencies Many of the accomplishments of the past six months reflect this type of cooperation

- 21 -

MSUG played a major role in planning and conducting a series of American Studies Seminars held in Dalat between June 4 and June 14 The first of these seminarssponsored by the Embassy and USIS was primarily composed of Vietnamese universitystudents The second seminar had an audience compriaed of university professorscivil servants and intellectuals Three members of MSUG participated in the semshyinar

MSUG personnel assisted the USOM Malaria Eradication Program by helping in the preparation of research materials to ascertain population attitudes toward the program A guide book Fundamentals of Interviewing was prepared in Vietnamese for the use of the project This manual will be available to American and Vietshynamese agencies

MSUG was called upon by USOM for advice on the const~uction of an over-all designfor a study of returned participants

Research was carried out in conjunction with NIA students on problems of occupashytional prestige and mobility in Saigon A mimeogrophed paper has been circushylated on the results of this research

MSUG personnel rendered advice to the USIS film section on the content and typesof film that might be useful in aiding the counter-insurgency program Duringthe previous reporting period MSUG sponsored a seminar on Problems of Leadershyship and Local Administration in which members of USIS USOM IVS CARE and other American agencies participated A pamphlet is presently being prepared summarizing the major findings of the conference group

A short conference was conducted for interested personnel at USOM on problems of local government MSUG continued in its role as advisor to USIS on the PL 480 book translation program as well as advisor to the Center for Vietnamese Studies In the latter capacity MSUG devised a questionnaire for CVS on aspects of social and economic classes in Saigon

In-Service Training

The most significant accomplishment for the reporting period was the conduct of abasic training course for in-service training officers Fifteen participantsattended this course and each in addition to the training received completed a manual which is a plan for a systematic training activity for his agency In addition plans were drawn up for the offering of a second such course this yearto be held in August Participants for this second course have already been reshycruited

In the area of national policy a proposed in-service training policy was submitshyted to a joint committee representing the NIA and the General Directorate of Civil Service These agencies as of the close of the period are now preparing a draft national in-service training polic for submission to higher authority

- 22 -

Project Agreement 430-77-238 Development of Provincial Training Centers for Government Service was negotiated and signed by the Department of Interior NIAand the US Technical advisor The Department of Interior coordinating the actshyivities of the several provinces is the cooperating agency while the NIA and the USIA serve in an advisory capacity The NIAts role as an advisor is an unique feature of this project The main purpose of this arrangement is to strengthenthe status of the NIA as a service and advisory agency This project agreementprovides for the construction of fifteen provincial training centers establishshyment of a provincial training policy and installation of a training reporting system for the provincPs At the close of the reporting period construction plansrfor all fifteen provincial training centers had been submitted by the provinces through the Department of Interior to the NIA and had been approved In a numberof instances some provinces are contributing additional construction funds in order to build centers which are larger and more elaborate than those permitted within the contribution made through the Pro-Ag

Four participants were granted tours to the Republic of the Philippines in order to attend the basic training officers course offered in Manila by the Bureau ofCivil Service and the Institute of Public Administration Upon completion of the course they returned to their respective ageneies One of the participants is on the staff of the In-Service Training Division of the NIA

In June the Chief of the In-Service Training Division NIA left on a three-month observation tour of training activities His tor will include the PhilippineIslands Korea and various states municipalities and the federal government of the United States

The monthly magazine of in-service training affairs entitled Progress continued publication at the rate of 6000 per month Its new title and format appear to be more convenient and attractive than the old

During the first six months of 1961 nine typing training courses were completedin the various departments and provinces These courses were offered by typisttrainers who have been trained by the NIA These trainers received continuingadvice and guidance from the NIA-MSUG typing-training staff The total for such typing training courses in the departments and provinces now stands at 73 In addition the instructional booklet used in these typing courses underwent reshyvision and plans were made to publish the fourth edition of 2000 copies

The translation and publication in Vietnamese of Dr DL Carmichaelss studyA Standard Vietnamese Typewriter was completed during the latter part of the reshyporting period Because of the difficulty of translation and the time required to complete it the holding of a conference to discuss the official governmentadoption of the standard typewriter has been delayed Included in the translashytion is a glossary of terms in Vietnamese especially developed in the interest of consistent typewriter terminology in Vietnam

A controlled experiment was conducted with ten typists of the Surete to detershymine the effect on productivity of the use of the standardized typewriter The results although based on an inadequate sample indicate a marked increase in

- 23 shy

productivity when Vietnamese typists regularly use a standard typewriter An ac count of this experiment was published in two languages under the title tExperiment on the Standard Vietnamese Typewriter

As usual the In-Service Training Division NIA continued to provide advice andguidance on in-service training programs throughout the central government and t] provinces

In March the In-Service Training project agreement was terminated as plannedand the activities therein were transferred to Project Agreement 430-77-080Development of the National Institute of Administration with the exception of dollar expenditures for audio-visual equipment and participants These latter items were covered under a USOM project agreement

A Look Ahead

The most pertinent fact affecting MSUGs future activities is that the contractis scheduled to expire one year hence In anticipation of this termination dateMSUG has reduced the size of its PAD complement However the reduction in stafl has been greater than desirable since it was intended that some of the departingpersonnel would be replaced These replacements have not yet been forthcomingBy August in addition to the Chief Advisor MSUG technicians advising the NIA will consist of an in-service training specialist and an anthropologist It isunlikely that there will be advisors in economics or public administration the primary fields of interest of the NIA

The scope and nature of MSUGs plans during the next reporting period are comshymensurate with the small size of the group although the number and range of reshysponsibilities under the present NIAMSUG Project Agreement readilyy insure full use of any additional personnel that may be recruited The primary emphasis of MSUG in the ensuing months will be to shift to the NIA greater responsioility for those programs in which MSUG istill involved MSUG will continue to maintain an interest in all NIA activities The move of the NIA into its new campus will require some special cooperation from MSUG However MSUG will attempt to limit itelf to a purely consultative role

To augment the already substantial body of publications in Vietnamese it is exshypected that in the next reporting period there will be published an extended sumshymary of a symposium of village leadership a survey of student backgrounds and reports coming out of the Quang Nam Province research project In addition thehighland province village studies planned for the next half year should be pubshylished

Because of this large body of material now appropriate and available for studentreading efforts will be made to improve the reading room concept in the libraryand promote required outside reading to supplement classroom study Efforts willalso be continued to improve course contents teaching methods examination proshycedures and class scheduling In short the remaining months of 1961 will emshyphasize quality in the administrative and academic Drocedurps of thp NTA

- 24 -

During the last half of 1961 the conduct of a second and possibly a third basic training officers course will have high priority A An intrinsic part of this program will be the follow-up advice and assistance to the participants of these courses with a view to their active occupation as training officers in their reshyspective agencies Also of a high-order priority will be the recommendation of a national training policy following proposals made by the NIA and the Directorate General of Civil Service Working with the Department of Interior and the provincesthe NIA and the USIA will push to achieve construction for fifteen provincial trainshying centers called for under Pro AG 430-77-238 and the completion of six other centers provided for under a previous Pro Ag A particularly important corequishysite of this project will be the establishment of a provincial training policy and a provincial training reporting system In connection with aid in the improvementof typing the USOM through the employment of a specialist will assume functions presently undertaken by MSUG particularly in connection with the official adoptionof the standard Vietnamese typewriter The determination as to which agency MSUG or USOM will undertake the organization of a conference of high-level officials for purposes of considering the report and recommendations of the standard typeshywriter will be negotiated during the forthcoming half year

As indicated earlier the Public Administration Division as an organization comshyponent will beeliminated in July In the interest of a simpler organization and more efficient procedures and taking into account the reduced staff of the divishysion the decision has been made to have all technicians in the field of public administration report directly to the Chief Advisor

- 25 -

ADMINISTRATIVE SERVICES DIVISION

The phasing down of personnel both local and American has constituted a majoractivity of the Administrative Services Division during this reporting periodThe American staff of the division was reduced by one secretary and the localdivisional staff was reduded by 13 Reductions in American staff who are not reshyplaced of course require reductions in support and services Some of these reshyductions were as follows

January 1 1961 June 30 1961

American Personnel 20 9 Locally Hired Personnel (Total) 88 71

By Division Administrative Services Public Administration Police Administration

62 20 6

49 20 2

Houses Leased 14 7 Motor Pool 15 7

Total expenditures during this six-month period were VN$803432536 (see Appendix B for detail)

Integration of administrative support with the NIA is still non-existent Nor are the immediate prospects of such integration encouraging In fact itwillbe necessary for MSUG to maintain the new NIA campus from the time it is completshyed in late summer until fanuary 1 1962 This situation has arisen mainly beshycause of the NIAs inability to obtain the additional funds essential to provideadequate personnel to take care of the new campus It is expected but not asshysured that as of January 1 1962 the NIA will take over MSUGs maintenmnce and custodial staff and thereby provide its own maintenance

Mr Emery MSUG General ServicesOfficer has spent considerable time during thesix-month period advising and checking on the construction at the new NIA campusAs a member of the technical committee he has been responsible for the eliminashytion of several construction deficiencies thus reducing future maintenance and repair costs Departing from his normal role as technical assistant Mr Emeryactually assumed the responsibility for obtaining information and quotations onthe additional libr-ary equipment (most of which can be purchased locally) which will be needed for the new library

With respect to the remaining tasks necessary to prepare the new buildings for occupancy such as the installation of telephones and the construction of a maintenance area Mr Emery will act as advisor and consultant

-14-

Tentative construction plans for the Municipal Police Department Pistol Range and a new Training Building were agreed upon and architectural sketches and costs were prepared The Pistol Range Is expected to cost in the neighborhood of 2 12million piasters whereas the Training Building will cost in the neighborhood of $3400000 An Identification Building was propesed and tentatively approved This was for the purpose of housing the rapidly expanding identification records expected as a result of the National Identification Card Program The cost of this a two-story building will be approximately three million piasters All other building projects in the purview of MSUG were either completed or their supervision turned over to USOMPSD

A set of ammunition reloadirg machines for 38 cal revolver ammunition the kind used by the police officers was procured and six technicians were trained in the operation of these machines A source of supply for the proper lead alloy was located and arrangements made for the acquisition of this and related materials A guide and manual was prepared and translated into Vietnamese for the Police Department

- 15 -

SUMMARY OF POLICE TRAINING

Trained in 1 Active MSUG Participation Past 6 Mos

Audio-Visual and Photography

Training 0

High Command School (VBI) 1 60

Command Officers School (Municipal) 1 87

Driver Trainir g School (VBI Municipal Civil Guard2 ) 0

English-language Participant Training (VBI Municipal) 26

Firearms Training (VBI Municipal Presidential Guard Civil Guard2 ) 0

Instructor Training (VBI Civil Guard2) 0

Fingerprint Refresher and Extension Training (VBI) 50

Collection amp Preservation of Evidence Short Course 200

ID Card Photographic amp Fingerprint Training Short Course 61

2 Advisory MSUG Participation

Fingerprint Training (VBI)3 0

National Police Academy4 313

ID Card Teams 156

1 As of March 31 1961

2 Civil Guard trained by MSUG to July 1 1959

Total Trained since 1955

135

553

963

317

237

8121

65

50

200

61

924

4356

156

3 MSUG withdrew to advisory role in December 1955 after training nucleus of 20 instructors

4 MSUG withdrew to advisory role in June 1956

- 16 -

A Look Ahead

The National Identity Card Program is an important factor in the ability of the VBI and other agencies of GVN to control the movement of subversives GVN has indicated a wish to proceed with this program as rapidly as possible and it is expected that additional provinces will begin processing the population within the next reporting period There is some thinking in GVN that further processing should await the arrival of the machines for the laminating process It has been pointed out to GVN and it is the position of MSUG that no identification card system is perfect it is admitted that the machine lamination Is better from an alteration and deterioraticn statdpoint However the program is at least 85 effective as it now stands and is an excellent weapon against the subversive forces Therefore no delay in the program can be Justified solely because a better methshyold of operation has not yet been procured Even with machine operations for lamshyination the process will not be 100 perfect as anything can be copied if sufshyficient thought time and materials are applied

Additional effort will be required for the training of technicians needed for the NICP mobile units Substantial administrative attention will be required for the new processing teams as they become activated in the different provinces

The current and future p-roblems of the V7I Central identification Bureau fall into two categories The first is the recruiting and training of additional personnel largely in the field of Henry card system classificatlon this vill require a large part of the time of the identification advisor The second area is that of accuracy and consistency in pattern interpretation and classification of fingershyprints It takes many years of experience to fulfill the accuracy requirements

1needed to work with a arge collection of fingerprints such as Vietnam will have in the very near future The techriciar3 do not now meet these requirements As previously reported in part this is because of the lack of an identification adshyvisor during the yeazs 1957-60 which was a critical time in the development of the art in Vietnam Additional controls for accuracy must be instituted and these must be followed up for a long period of time by a competent technical advisor in the field

In the matter of record systems a full-time record advisor will be required for a number of years to com( The problea f records in a country the size of Vietshynarn is a complex one requiring know-how on the part of the advisor and considershyable support from other areas Foi example it will be necessary to devise a systemoc standard investigative repor wrIting on which an adequate system of reshycords can be based Collaterally tr Ingmanuals must be prepared Training will have to be instituted not only at headquarters but in all provincial areas as well A standard system of (Jfo Crime Reports will be difficult to impleshyment Legislation in Vietnam -I1ch is lifferent from that in the United States will constitute a difficult problem and require considerable research

The field of research in Police and Security matters will receive the attention of the remaining advisor during the remainder of the contract This will include such matters as the Identification System in Vietnam the tational identification card program here and in the Malay Federation machine processing for the laminashytion of identification cards versus other methods photographic problems and siishyilar technical matters in the broad field of Identification and Records keeping

- 17 -

In general the activities of MSUO in Police Administration and Security will be phased out by June 1962 However there is another area of application for the University in this field which is receiving favorable consideration and that is the implementing of a course on the Administration of Justice in the National Inshystitute cf Administration The projected course would be based on actual case studies of administrative problems involving security matters It would encompass such subjects as relationships between the civil and security forces public reshylations and eliciting support from the general public budgetary and personnel problems requirements for security forces the administrative problem versus the ecurity problem the security emcrgency and how it has been solved in other counshy

tries such as the Malay Federation and a host of similar matters which would be of interest to the civil administrator It is believed such an effort would give early and far-reaching support to the anti-insurgency program

- 18 -

PUBLIC ADMINISTRATION DIVISION

General

The first half year of 1961 was characterized by efforts to maintain a continuing high level of usefulness in the face of personnel losses without commensurate reshyplacement The difficulties of effective operations were further aggravated by the perennial problem of the relatively extended vacation period at the NIA Notshywithstanding substantial accomplishments are noted for the period

The principal activities of the Division included individual research and jointstudies made with NIA faculty members teaching at the NIA and the University of Saigon informal contacts with individual NIA staff members assisting the NIA in drawing up plans for its future advice and assistance to the Center for Vietshynamese Studies and the various official American agencies in Sagon selecting and processing participants for study and observation in the US and third coinshytries enhancement of the NIA library holdings assstance to the NIA in the filshyfillment of its obligations as the Research Documentation and Diffusion Center for the Eastern Regional Organizationfor Public Administration (EROPA) acquaintshying foreign visitors with the work of the NIA and M8UG in public administration continued realization of the over-all obiectives of in-service training with special emphasis on developing the permanent role of the NIA

Of special interest in this reportir- period is the extent and value of the adshyvice and assistance rendered to Amc can agencies upon their solicitation The Public Administration Division by reasons of the special knowledge and skills existing among its staff members has been able to perform needed services i4hich would have not otherwise been available

Perhaps the most tangible evidence of the productiveness of the Division lies in its research activities described below At least seven major research studies were completed during the period besides articles and short pamphlets Another major research project involving a fishing village in Central Vietnam was undershytaken the results of this study will be published during the next reporting parshyiod At the close of this six-month period plans were initiated to conduct a study of a highland province village W hen this study is completed there will be available studies of three types of Vietnamese villages a southern rice-growshying village a coastal fishing village and a highland village

Four participants were selected for grants to study in the United States under the PhD program One of these participants was selected from among candidates in Vietnam The remaining three were already in the States studying under other auspices In addition the Rector and Vice Rector and one other faculty member separately participated in observation tcurs and conferences in the United States There was also participant activity in the in-service training field

The NIA which serves a the Research Documentation and Diffusion Center for EROPA undertook the assignment of coordinating and collating the material which will compose the agenda of the next EROPA conference scheduled for Tokyo in Novemshyber 1961 MSUG provided advice and assistance in the preparatory work for the conference

- 19 -

During the reporting period the Chief of the Division was reassined to the posishytion of Chief Advisor and an economics advisor and a pblic admnistration adshyvisor also left the Division upon the termination of their tours of duty No replacements arrived to alleviate the effect of the loss of fifty percent of the technical advisors in the Division In addition the American divisional secretary terminated her services and was not replaced

Academic Instruction

During the report period the NIA completed its first academic year with its new curriculum This year was considered one of experimentation and adjustment to the new curriculum and a number of problems were encountered The NIA for example did not have sufficiently trained staff members to teach some of the new courses Thus one member of the MSUG staff taught a two-semester course in sociology It is expected that a newly hired NIA faculty member will assume the responsibility for this course during the next academic year A text with a glossary of technishycal terms based upon the previous course will be published as a guide for future sociology courses An introductory sociology course and a seminar in Public Adshyministration were also given by MSUG members at the University of Saigon In addition four lectures exploring the relationships between sociology and economshyics in a Vietnamese village were given at the Agricultural College at Blao

In January the NIA graduated 29 students from the three-year degree program In April the majority of the students either began their internship program or undershytook their military training period Contacts with individual faculty members were minimal after April because of the vacation period

Prior to the completion of the academic year MSUG conducted an extensive studyof the NIA This study concentrated on the utilization of the teaching faculty problems of the Institute and areas for improving the training of civil servants at the NIA This study was the basis of a series of conversations first between the NIA and MSUG and then within the NIA itself on the topic of continuing imshyprovement of the NIA These meetings generated a number of suggestions on how the NIA may more successfully fulfill its mission The NIA agreed ia principle with a substantial namber of suggestions and stated its intentions to act upon them at an early date

Despite the high priority given to the need to take measures for the continuing improvement of the NIA the NIA found it inconvenient to act immediately because of the summer vacation period It is hoped that when classes resume in August the Institute will take measures toward the immediate implementation of many of the suggestions The taking of decisive action by the NIA after the new scholastic year begins on the suggestions already accepted in principle by the Institute would be an important factor in engenderiig MSUGIs enthusiastic support for a conshytract renewal

The monthly lecture series continued under NIA sponsorship However only one lecture wac actually given AnMSUG staff member talked on problems of economic development in Vietnam The scheduling of only lecture by the NIA and the poor attendance indicated a lack of planning and interest which may lead to the posshysible suspension of the program until a more auspicious time

- 20 -

In addition to the textbooks prepared in 1960 by NIA and MSUG a number of books in Vietnamese have been published by MSUG staff members during the reporting pershyiod in public administration political science economics and sociology Thetitles of these books are given in English under the Research Activities section of this report There is now available in Vietnamese an appreciable body of social science literature for student use The more immediate problem is no longshyer one of introducing these materials into the classroom This will require varshyious NIA professors to reorganize their established teaching methods and placegreater reliance upon the student to engage in outside reading

Research Activities

Both the NIA and MSUG staff members were active in research and publication A large number of articles have appeared in the NIA Journal EROPA Review QueHuong Concept and other widely distributed scholarly journals and magazinesMSUG personnel completed a number of studies which have been published in both Vietnamese and English Among these are Area Administration nVietnam LocalFinances in Vietnam a Study of 25 Villages (Report No 3 of the Local Adminisshytration Series) -My Thuan The Study of a Mekong i)elta Village in South VietnamThe Future Civil Servant in Vietnam - a Profile of lIIA Students Economic Growth Capital Formation and Public Policy and Essays on Economic Development

In cooperation with NIA faculty members MSUG personnel conducted research into problems of local government in Quang Nam Province After a preliminary trip deshysigned to establish research procedures in the provinces the NIA-MSUG research team spent two weeks in Quang Nam Various members of the research team concenshytrated on village organization while other members devoted their attention to administrative problems at the district and province levels Five professorsfrom the NIA and three MSUG advisors participated in this research Working papers on this research have been prepared and will be published during the next reporting period The research results of the district-level study have alreadybeen published in English in a volume entitled The District Chief at Work A study of a fishing village also a part of this project is in preparation

The publication entitled My Thuan The Study of a Mekong Delta Village in South Vietnam previously noted is one part of the Provincial-Local Administration Study in Vinh Long Province The remaining portions of this study are scheduled for publication later this year

One member prepared in mimeographed form an analysis of the character of The Future Civil Servant in Vietnam A Study of NIA Students This study deals with economic social and cultural backgrounds and attitudes of NIA stulents

In the past MSUG has been involved in problems ranging from local governmentin Vietnam to broad policy issues The cumulative experiences MSUG has gainedmade it a valuable residue of information whose services have been requested bydiverse Vietnamese and American agencies Many of the accomplishments of the past six months reflect this type of cooperation

- 21 -

MSUG played a major role in planning and conducting a series of American Studies Seminars held in Dalat between June 4 and June 14 The first of these seminarssponsored by the Embassy and USIS was primarily composed of Vietnamese universitystudents The second seminar had an audience compriaed of university professorscivil servants and intellectuals Three members of MSUG participated in the semshyinar

MSUG personnel assisted the USOM Malaria Eradication Program by helping in the preparation of research materials to ascertain population attitudes toward the program A guide book Fundamentals of Interviewing was prepared in Vietnamese for the use of the project This manual will be available to American and Vietshynamese agencies

MSUG was called upon by USOM for advice on the const~uction of an over-all designfor a study of returned participants

Research was carried out in conjunction with NIA students on problems of occupashytional prestige and mobility in Saigon A mimeogrophed paper has been circushylated on the results of this research

MSUG personnel rendered advice to the USIS film section on the content and typesof film that might be useful in aiding the counter-insurgency program Duringthe previous reporting period MSUG sponsored a seminar on Problems of Leadershyship and Local Administration in which members of USIS USOM IVS CARE and other American agencies participated A pamphlet is presently being prepared summarizing the major findings of the conference group

A short conference was conducted for interested personnel at USOM on problems of local government MSUG continued in its role as advisor to USIS on the PL 480 book translation program as well as advisor to the Center for Vietnamese Studies In the latter capacity MSUG devised a questionnaire for CVS on aspects of social and economic classes in Saigon

In-Service Training

The most significant accomplishment for the reporting period was the conduct of abasic training course for in-service training officers Fifteen participantsattended this course and each in addition to the training received completed a manual which is a plan for a systematic training activity for his agency In addition plans were drawn up for the offering of a second such course this yearto be held in August Participants for this second course have already been reshycruited

In the area of national policy a proposed in-service training policy was submitshyted to a joint committee representing the NIA and the General Directorate of Civil Service These agencies as of the close of the period are now preparing a draft national in-service training polic for submission to higher authority

- 22 -

Project Agreement 430-77-238 Development of Provincial Training Centers for Government Service was negotiated and signed by the Department of Interior NIAand the US Technical advisor The Department of Interior coordinating the actshyivities of the several provinces is the cooperating agency while the NIA and the USIA serve in an advisory capacity The NIAts role as an advisor is an unique feature of this project The main purpose of this arrangement is to strengthenthe status of the NIA as a service and advisory agency This project agreementprovides for the construction of fifteen provincial training centers establishshyment of a provincial training policy and installation of a training reporting system for the provincPs At the close of the reporting period construction plansrfor all fifteen provincial training centers had been submitted by the provinces through the Department of Interior to the NIA and had been approved In a numberof instances some provinces are contributing additional construction funds in order to build centers which are larger and more elaborate than those permitted within the contribution made through the Pro-Ag

Four participants were granted tours to the Republic of the Philippines in order to attend the basic training officers course offered in Manila by the Bureau ofCivil Service and the Institute of Public Administration Upon completion of the course they returned to their respective ageneies One of the participants is on the staff of the In-Service Training Division of the NIA

In June the Chief of the In-Service Training Division NIA left on a three-month observation tour of training activities His tor will include the PhilippineIslands Korea and various states municipalities and the federal government of the United States

The monthly magazine of in-service training affairs entitled Progress continued publication at the rate of 6000 per month Its new title and format appear to be more convenient and attractive than the old

During the first six months of 1961 nine typing training courses were completedin the various departments and provinces These courses were offered by typisttrainers who have been trained by the NIA These trainers received continuingadvice and guidance from the NIA-MSUG typing-training staff The total for such typing training courses in the departments and provinces now stands at 73 In addition the instructional booklet used in these typing courses underwent reshyvision and plans were made to publish the fourth edition of 2000 copies

The translation and publication in Vietnamese of Dr DL Carmichaelss studyA Standard Vietnamese Typewriter was completed during the latter part of the reshyporting period Because of the difficulty of translation and the time required to complete it the holding of a conference to discuss the official governmentadoption of the standard typewriter has been delayed Included in the translashytion is a glossary of terms in Vietnamese especially developed in the interest of consistent typewriter terminology in Vietnam

A controlled experiment was conducted with ten typists of the Surete to detershymine the effect on productivity of the use of the standardized typewriter The results although based on an inadequate sample indicate a marked increase in

- 23 shy

productivity when Vietnamese typists regularly use a standard typewriter An ac count of this experiment was published in two languages under the title tExperiment on the Standard Vietnamese Typewriter

As usual the In-Service Training Division NIA continued to provide advice andguidance on in-service training programs throughout the central government and t] provinces

In March the In-Service Training project agreement was terminated as plannedand the activities therein were transferred to Project Agreement 430-77-080Development of the National Institute of Administration with the exception of dollar expenditures for audio-visual equipment and participants These latter items were covered under a USOM project agreement

A Look Ahead

The most pertinent fact affecting MSUGs future activities is that the contractis scheduled to expire one year hence In anticipation of this termination dateMSUG has reduced the size of its PAD complement However the reduction in stafl has been greater than desirable since it was intended that some of the departingpersonnel would be replaced These replacements have not yet been forthcomingBy August in addition to the Chief Advisor MSUG technicians advising the NIA will consist of an in-service training specialist and an anthropologist It isunlikely that there will be advisors in economics or public administration the primary fields of interest of the NIA

The scope and nature of MSUGs plans during the next reporting period are comshymensurate with the small size of the group although the number and range of reshysponsibilities under the present NIAMSUG Project Agreement readilyy insure full use of any additional personnel that may be recruited The primary emphasis of MSUG in the ensuing months will be to shift to the NIA greater responsioility for those programs in which MSUG istill involved MSUG will continue to maintain an interest in all NIA activities The move of the NIA into its new campus will require some special cooperation from MSUG However MSUG will attempt to limit itelf to a purely consultative role

To augment the already substantial body of publications in Vietnamese it is exshypected that in the next reporting period there will be published an extended sumshymary of a symposium of village leadership a survey of student backgrounds and reports coming out of the Quang Nam Province research project In addition thehighland province village studies planned for the next half year should be pubshylished

Because of this large body of material now appropriate and available for studentreading efforts will be made to improve the reading room concept in the libraryand promote required outside reading to supplement classroom study Efforts willalso be continued to improve course contents teaching methods examination proshycedures and class scheduling In short the remaining months of 1961 will emshyphasize quality in the administrative and academic Drocedurps of thp NTA

- 24 -

During the last half of 1961 the conduct of a second and possibly a third basic training officers course will have high priority A An intrinsic part of this program will be the follow-up advice and assistance to the participants of these courses with a view to their active occupation as training officers in their reshyspective agencies Also of a high-order priority will be the recommendation of a national training policy following proposals made by the NIA and the Directorate General of Civil Service Working with the Department of Interior and the provincesthe NIA and the USIA will push to achieve construction for fifteen provincial trainshying centers called for under Pro AG 430-77-238 and the completion of six other centers provided for under a previous Pro Ag A particularly important corequishysite of this project will be the establishment of a provincial training policy and a provincial training reporting system In connection with aid in the improvementof typing the USOM through the employment of a specialist will assume functions presently undertaken by MSUG particularly in connection with the official adoptionof the standard Vietnamese typewriter The determination as to which agency MSUG or USOM will undertake the organization of a conference of high-level officials for purposes of considering the report and recommendations of the standard typeshywriter will be negotiated during the forthcoming half year

As indicated earlier the Public Administration Division as an organization comshyponent will beeliminated in July In the interest of a simpler organization and more efficient procedures and taking into account the reduced staff of the divishysion the decision has been made to have all technicians in the field of public administration report directly to the Chief Advisor

- 25 -

ADMINISTRATIVE SERVICES DIVISION

The phasing down of personnel both local and American has constituted a majoractivity of the Administrative Services Division during this reporting periodThe American staff of the division was reduced by one secretary and the localdivisional staff was reduded by 13 Reductions in American staff who are not reshyplaced of course require reductions in support and services Some of these reshyductions were as follows

January 1 1961 June 30 1961

American Personnel 20 9 Locally Hired Personnel (Total) 88 71

By Division Administrative Services Public Administration Police Administration

62 20 6

49 20 2

Houses Leased 14 7 Motor Pool 15 7

Total expenditures during this six-month period were VN$803432536 (see Appendix B for detail)

Integration of administrative support with the NIA is still non-existent Nor are the immediate prospects of such integration encouraging In fact itwillbe necessary for MSUG to maintain the new NIA campus from the time it is completshyed in late summer until fanuary 1 1962 This situation has arisen mainly beshycause of the NIAs inability to obtain the additional funds essential to provideadequate personnel to take care of the new campus It is expected but not asshysured that as of January 1 1962 the NIA will take over MSUGs maintenmnce and custodial staff and thereby provide its own maintenance

Mr Emery MSUG General ServicesOfficer has spent considerable time during thesix-month period advising and checking on the construction at the new NIA campusAs a member of the technical committee he has been responsible for the eliminashytion of several construction deficiencies thus reducing future maintenance and repair costs Departing from his normal role as technical assistant Mr Emeryactually assumed the responsibility for obtaining information and quotations onthe additional libr-ary equipment (most of which can be purchased locally) which will be needed for the new library

With respect to the remaining tasks necessary to prepare the new buildings for occupancy such as the installation of telephones and the construction of a maintenance area Mr Emery will act as advisor and consultant

- 15 -

SUMMARY OF POLICE TRAINING

Trained in 1 Active MSUG Participation Past 6 Mos

Audio-Visual and Photography

Training 0

High Command School (VBI) 1 60

Command Officers School (Municipal) 1 87

Driver Trainir g School (VBI Municipal Civil Guard2 ) 0

English-language Participant Training (VBI Municipal) 26

Firearms Training (VBI Municipal Presidential Guard Civil Guard2 ) 0

Instructor Training (VBI Civil Guard2) 0

Fingerprint Refresher and Extension Training (VBI) 50

Collection amp Preservation of Evidence Short Course 200

ID Card Photographic amp Fingerprint Training Short Course 61

2 Advisory MSUG Participation

Fingerprint Training (VBI)3 0

National Police Academy4 313

ID Card Teams 156

1 As of March 31 1961

2 Civil Guard trained by MSUG to July 1 1959

Total Trained since 1955

135

553

963

317

237

8121

65

50

200

61

924

4356

156

3 MSUG withdrew to advisory role in December 1955 after training nucleus of 20 instructors

4 MSUG withdrew to advisory role in June 1956

- 16 -

A Look Ahead

The National Identity Card Program is an important factor in the ability of the VBI and other agencies of GVN to control the movement of subversives GVN has indicated a wish to proceed with this program as rapidly as possible and it is expected that additional provinces will begin processing the population within the next reporting period There is some thinking in GVN that further processing should await the arrival of the machines for the laminating process It has been pointed out to GVN and it is the position of MSUG that no identification card system is perfect it is admitted that the machine lamination Is better from an alteration and deterioraticn statdpoint However the program is at least 85 effective as it now stands and is an excellent weapon against the subversive forces Therefore no delay in the program can be Justified solely because a better methshyold of operation has not yet been procured Even with machine operations for lamshyination the process will not be 100 perfect as anything can be copied if sufshyficient thought time and materials are applied

Additional effort will be required for the training of technicians needed for the NICP mobile units Substantial administrative attention will be required for the new processing teams as they become activated in the different provinces

The current and future p-roblems of the V7I Central identification Bureau fall into two categories The first is the recruiting and training of additional personnel largely in the field of Henry card system classificatlon this vill require a large part of the time of the identification advisor The second area is that of accuracy and consistency in pattern interpretation and classification of fingershyprints It takes many years of experience to fulfill the accuracy requirements

1needed to work with a arge collection of fingerprints such as Vietnam will have in the very near future The techriciar3 do not now meet these requirements As previously reported in part this is because of the lack of an identification adshyvisor during the yeazs 1957-60 which was a critical time in the development of the art in Vietnam Additional controls for accuracy must be instituted and these must be followed up for a long period of time by a competent technical advisor in the field

In the matter of record systems a full-time record advisor will be required for a number of years to com( The problea f records in a country the size of Vietshynarn is a complex one requiring know-how on the part of the advisor and considershyable support from other areas Foi example it will be necessary to devise a systemoc standard investigative repor wrIting on which an adequate system of reshycords can be based Collaterally tr Ingmanuals must be prepared Training will have to be instituted not only at headquarters but in all provincial areas as well A standard system of (Jfo Crime Reports will be difficult to impleshyment Legislation in Vietnam -I1ch is lifferent from that in the United States will constitute a difficult problem and require considerable research

The field of research in Police and Security matters will receive the attention of the remaining advisor during the remainder of the contract This will include such matters as the Identification System in Vietnam the tational identification card program here and in the Malay Federation machine processing for the laminashytion of identification cards versus other methods photographic problems and siishyilar technical matters in the broad field of Identification and Records keeping

- 17 -

In general the activities of MSUO in Police Administration and Security will be phased out by June 1962 However there is another area of application for the University in this field which is receiving favorable consideration and that is the implementing of a course on the Administration of Justice in the National Inshystitute cf Administration The projected course would be based on actual case studies of administrative problems involving security matters It would encompass such subjects as relationships between the civil and security forces public reshylations and eliciting support from the general public budgetary and personnel problems requirements for security forces the administrative problem versus the ecurity problem the security emcrgency and how it has been solved in other counshy

tries such as the Malay Federation and a host of similar matters which would be of interest to the civil administrator It is believed such an effort would give early and far-reaching support to the anti-insurgency program

- 18 -

PUBLIC ADMINISTRATION DIVISION

General

The first half year of 1961 was characterized by efforts to maintain a continuing high level of usefulness in the face of personnel losses without commensurate reshyplacement The difficulties of effective operations were further aggravated by the perennial problem of the relatively extended vacation period at the NIA Notshywithstanding substantial accomplishments are noted for the period

The principal activities of the Division included individual research and jointstudies made with NIA faculty members teaching at the NIA and the University of Saigon informal contacts with individual NIA staff members assisting the NIA in drawing up plans for its future advice and assistance to the Center for Vietshynamese Studies and the various official American agencies in Sagon selecting and processing participants for study and observation in the US and third coinshytries enhancement of the NIA library holdings assstance to the NIA in the filshyfillment of its obligations as the Research Documentation and Diffusion Center for the Eastern Regional Organizationfor Public Administration (EROPA) acquaintshying foreign visitors with the work of the NIA and M8UG in public administration continued realization of the over-all obiectives of in-service training with special emphasis on developing the permanent role of the NIA

Of special interest in this reportir- period is the extent and value of the adshyvice and assistance rendered to Amc can agencies upon their solicitation The Public Administration Division by reasons of the special knowledge and skills existing among its staff members has been able to perform needed services i4hich would have not otherwise been available

Perhaps the most tangible evidence of the productiveness of the Division lies in its research activities described below At least seven major research studies were completed during the period besides articles and short pamphlets Another major research project involving a fishing village in Central Vietnam was undershytaken the results of this study will be published during the next reporting parshyiod At the close of this six-month period plans were initiated to conduct a study of a highland province village W hen this study is completed there will be available studies of three types of Vietnamese villages a southern rice-growshying village a coastal fishing village and a highland village

Four participants were selected for grants to study in the United States under the PhD program One of these participants was selected from among candidates in Vietnam The remaining three were already in the States studying under other auspices In addition the Rector and Vice Rector and one other faculty member separately participated in observation tcurs and conferences in the United States There was also participant activity in the in-service training field

The NIA which serves a the Research Documentation and Diffusion Center for EROPA undertook the assignment of coordinating and collating the material which will compose the agenda of the next EROPA conference scheduled for Tokyo in Novemshyber 1961 MSUG provided advice and assistance in the preparatory work for the conference

- 19 -

During the reporting period the Chief of the Division was reassined to the posishytion of Chief Advisor and an economics advisor and a pblic admnistration adshyvisor also left the Division upon the termination of their tours of duty No replacements arrived to alleviate the effect of the loss of fifty percent of the technical advisors in the Division In addition the American divisional secretary terminated her services and was not replaced

Academic Instruction

During the report period the NIA completed its first academic year with its new curriculum This year was considered one of experimentation and adjustment to the new curriculum and a number of problems were encountered The NIA for example did not have sufficiently trained staff members to teach some of the new courses Thus one member of the MSUG staff taught a two-semester course in sociology It is expected that a newly hired NIA faculty member will assume the responsibility for this course during the next academic year A text with a glossary of technishycal terms based upon the previous course will be published as a guide for future sociology courses An introductory sociology course and a seminar in Public Adshyministration were also given by MSUG members at the University of Saigon In addition four lectures exploring the relationships between sociology and economshyics in a Vietnamese village were given at the Agricultural College at Blao

In January the NIA graduated 29 students from the three-year degree program In April the majority of the students either began their internship program or undershytook their military training period Contacts with individual faculty members were minimal after April because of the vacation period

Prior to the completion of the academic year MSUG conducted an extensive studyof the NIA This study concentrated on the utilization of the teaching faculty problems of the Institute and areas for improving the training of civil servants at the NIA This study was the basis of a series of conversations first between the NIA and MSUG and then within the NIA itself on the topic of continuing imshyprovement of the NIA These meetings generated a number of suggestions on how the NIA may more successfully fulfill its mission The NIA agreed ia principle with a substantial namber of suggestions and stated its intentions to act upon them at an early date

Despite the high priority given to the need to take measures for the continuing improvement of the NIA the NIA found it inconvenient to act immediately because of the summer vacation period It is hoped that when classes resume in August the Institute will take measures toward the immediate implementation of many of the suggestions The taking of decisive action by the NIA after the new scholastic year begins on the suggestions already accepted in principle by the Institute would be an important factor in engenderiig MSUGIs enthusiastic support for a conshytract renewal

The monthly lecture series continued under NIA sponsorship However only one lecture wac actually given AnMSUG staff member talked on problems of economic development in Vietnam The scheduling of only lecture by the NIA and the poor attendance indicated a lack of planning and interest which may lead to the posshysible suspension of the program until a more auspicious time

- 20 -

In addition to the textbooks prepared in 1960 by NIA and MSUG a number of books in Vietnamese have been published by MSUG staff members during the reporting pershyiod in public administration political science economics and sociology Thetitles of these books are given in English under the Research Activities section of this report There is now available in Vietnamese an appreciable body of social science literature for student use The more immediate problem is no longshyer one of introducing these materials into the classroom This will require varshyious NIA professors to reorganize their established teaching methods and placegreater reliance upon the student to engage in outside reading

Research Activities

Both the NIA and MSUG staff members were active in research and publication A large number of articles have appeared in the NIA Journal EROPA Review QueHuong Concept and other widely distributed scholarly journals and magazinesMSUG personnel completed a number of studies which have been published in both Vietnamese and English Among these are Area Administration nVietnam LocalFinances in Vietnam a Study of 25 Villages (Report No 3 of the Local Adminisshytration Series) -My Thuan The Study of a Mekong i)elta Village in South VietnamThe Future Civil Servant in Vietnam - a Profile of lIIA Students Economic Growth Capital Formation and Public Policy and Essays on Economic Development

In cooperation with NIA faculty members MSUG personnel conducted research into problems of local government in Quang Nam Province After a preliminary trip deshysigned to establish research procedures in the provinces the NIA-MSUG research team spent two weeks in Quang Nam Various members of the research team concenshytrated on village organization while other members devoted their attention to administrative problems at the district and province levels Five professorsfrom the NIA and three MSUG advisors participated in this research Working papers on this research have been prepared and will be published during the next reporting period The research results of the district-level study have alreadybeen published in English in a volume entitled The District Chief at Work A study of a fishing village also a part of this project is in preparation

The publication entitled My Thuan The Study of a Mekong Delta Village in South Vietnam previously noted is one part of the Provincial-Local Administration Study in Vinh Long Province The remaining portions of this study are scheduled for publication later this year

One member prepared in mimeographed form an analysis of the character of The Future Civil Servant in Vietnam A Study of NIA Students This study deals with economic social and cultural backgrounds and attitudes of NIA stulents

In the past MSUG has been involved in problems ranging from local governmentin Vietnam to broad policy issues The cumulative experiences MSUG has gainedmade it a valuable residue of information whose services have been requested bydiverse Vietnamese and American agencies Many of the accomplishments of the past six months reflect this type of cooperation

- 21 -

MSUG played a major role in planning and conducting a series of American Studies Seminars held in Dalat between June 4 and June 14 The first of these seminarssponsored by the Embassy and USIS was primarily composed of Vietnamese universitystudents The second seminar had an audience compriaed of university professorscivil servants and intellectuals Three members of MSUG participated in the semshyinar

MSUG personnel assisted the USOM Malaria Eradication Program by helping in the preparation of research materials to ascertain population attitudes toward the program A guide book Fundamentals of Interviewing was prepared in Vietnamese for the use of the project This manual will be available to American and Vietshynamese agencies

MSUG was called upon by USOM for advice on the const~uction of an over-all designfor a study of returned participants

Research was carried out in conjunction with NIA students on problems of occupashytional prestige and mobility in Saigon A mimeogrophed paper has been circushylated on the results of this research

MSUG personnel rendered advice to the USIS film section on the content and typesof film that might be useful in aiding the counter-insurgency program Duringthe previous reporting period MSUG sponsored a seminar on Problems of Leadershyship and Local Administration in which members of USIS USOM IVS CARE and other American agencies participated A pamphlet is presently being prepared summarizing the major findings of the conference group

A short conference was conducted for interested personnel at USOM on problems of local government MSUG continued in its role as advisor to USIS on the PL 480 book translation program as well as advisor to the Center for Vietnamese Studies In the latter capacity MSUG devised a questionnaire for CVS on aspects of social and economic classes in Saigon

In-Service Training

The most significant accomplishment for the reporting period was the conduct of abasic training course for in-service training officers Fifteen participantsattended this course and each in addition to the training received completed a manual which is a plan for a systematic training activity for his agency In addition plans were drawn up for the offering of a second such course this yearto be held in August Participants for this second course have already been reshycruited

In the area of national policy a proposed in-service training policy was submitshyted to a joint committee representing the NIA and the General Directorate of Civil Service These agencies as of the close of the period are now preparing a draft national in-service training polic for submission to higher authority

- 22 -

Project Agreement 430-77-238 Development of Provincial Training Centers for Government Service was negotiated and signed by the Department of Interior NIAand the US Technical advisor The Department of Interior coordinating the actshyivities of the several provinces is the cooperating agency while the NIA and the USIA serve in an advisory capacity The NIAts role as an advisor is an unique feature of this project The main purpose of this arrangement is to strengthenthe status of the NIA as a service and advisory agency This project agreementprovides for the construction of fifteen provincial training centers establishshyment of a provincial training policy and installation of a training reporting system for the provincPs At the close of the reporting period construction plansrfor all fifteen provincial training centers had been submitted by the provinces through the Department of Interior to the NIA and had been approved In a numberof instances some provinces are contributing additional construction funds in order to build centers which are larger and more elaborate than those permitted within the contribution made through the Pro-Ag

Four participants were granted tours to the Republic of the Philippines in order to attend the basic training officers course offered in Manila by the Bureau ofCivil Service and the Institute of Public Administration Upon completion of the course they returned to their respective ageneies One of the participants is on the staff of the In-Service Training Division of the NIA

In June the Chief of the In-Service Training Division NIA left on a three-month observation tour of training activities His tor will include the PhilippineIslands Korea and various states municipalities and the federal government of the United States

The monthly magazine of in-service training affairs entitled Progress continued publication at the rate of 6000 per month Its new title and format appear to be more convenient and attractive than the old

During the first six months of 1961 nine typing training courses were completedin the various departments and provinces These courses were offered by typisttrainers who have been trained by the NIA These trainers received continuingadvice and guidance from the NIA-MSUG typing-training staff The total for such typing training courses in the departments and provinces now stands at 73 In addition the instructional booklet used in these typing courses underwent reshyvision and plans were made to publish the fourth edition of 2000 copies

The translation and publication in Vietnamese of Dr DL Carmichaelss studyA Standard Vietnamese Typewriter was completed during the latter part of the reshyporting period Because of the difficulty of translation and the time required to complete it the holding of a conference to discuss the official governmentadoption of the standard typewriter has been delayed Included in the translashytion is a glossary of terms in Vietnamese especially developed in the interest of consistent typewriter terminology in Vietnam

A controlled experiment was conducted with ten typists of the Surete to detershymine the effect on productivity of the use of the standardized typewriter The results although based on an inadequate sample indicate a marked increase in

- 23 shy

productivity when Vietnamese typists regularly use a standard typewriter An ac count of this experiment was published in two languages under the title tExperiment on the Standard Vietnamese Typewriter

As usual the In-Service Training Division NIA continued to provide advice andguidance on in-service training programs throughout the central government and t] provinces

In March the In-Service Training project agreement was terminated as plannedand the activities therein were transferred to Project Agreement 430-77-080Development of the National Institute of Administration with the exception of dollar expenditures for audio-visual equipment and participants These latter items were covered under a USOM project agreement

A Look Ahead

The most pertinent fact affecting MSUGs future activities is that the contractis scheduled to expire one year hence In anticipation of this termination dateMSUG has reduced the size of its PAD complement However the reduction in stafl has been greater than desirable since it was intended that some of the departingpersonnel would be replaced These replacements have not yet been forthcomingBy August in addition to the Chief Advisor MSUG technicians advising the NIA will consist of an in-service training specialist and an anthropologist It isunlikely that there will be advisors in economics or public administration the primary fields of interest of the NIA

The scope and nature of MSUGs plans during the next reporting period are comshymensurate with the small size of the group although the number and range of reshysponsibilities under the present NIAMSUG Project Agreement readilyy insure full use of any additional personnel that may be recruited The primary emphasis of MSUG in the ensuing months will be to shift to the NIA greater responsioility for those programs in which MSUG istill involved MSUG will continue to maintain an interest in all NIA activities The move of the NIA into its new campus will require some special cooperation from MSUG However MSUG will attempt to limit itelf to a purely consultative role

To augment the already substantial body of publications in Vietnamese it is exshypected that in the next reporting period there will be published an extended sumshymary of a symposium of village leadership a survey of student backgrounds and reports coming out of the Quang Nam Province research project In addition thehighland province village studies planned for the next half year should be pubshylished

Because of this large body of material now appropriate and available for studentreading efforts will be made to improve the reading room concept in the libraryand promote required outside reading to supplement classroom study Efforts willalso be continued to improve course contents teaching methods examination proshycedures and class scheduling In short the remaining months of 1961 will emshyphasize quality in the administrative and academic Drocedurps of thp NTA

- 24 -

During the last half of 1961 the conduct of a second and possibly a third basic training officers course will have high priority A An intrinsic part of this program will be the follow-up advice and assistance to the participants of these courses with a view to their active occupation as training officers in their reshyspective agencies Also of a high-order priority will be the recommendation of a national training policy following proposals made by the NIA and the Directorate General of Civil Service Working with the Department of Interior and the provincesthe NIA and the USIA will push to achieve construction for fifteen provincial trainshying centers called for under Pro AG 430-77-238 and the completion of six other centers provided for under a previous Pro Ag A particularly important corequishysite of this project will be the establishment of a provincial training policy and a provincial training reporting system In connection with aid in the improvementof typing the USOM through the employment of a specialist will assume functions presently undertaken by MSUG particularly in connection with the official adoptionof the standard Vietnamese typewriter The determination as to which agency MSUG or USOM will undertake the organization of a conference of high-level officials for purposes of considering the report and recommendations of the standard typeshywriter will be negotiated during the forthcoming half year

As indicated earlier the Public Administration Division as an organization comshyponent will beeliminated in July In the interest of a simpler organization and more efficient procedures and taking into account the reduced staff of the divishysion the decision has been made to have all technicians in the field of public administration report directly to the Chief Advisor

- 25 -

ADMINISTRATIVE SERVICES DIVISION

The phasing down of personnel both local and American has constituted a majoractivity of the Administrative Services Division during this reporting periodThe American staff of the division was reduced by one secretary and the localdivisional staff was reduded by 13 Reductions in American staff who are not reshyplaced of course require reductions in support and services Some of these reshyductions were as follows

January 1 1961 June 30 1961

American Personnel 20 9 Locally Hired Personnel (Total) 88 71

By Division Administrative Services Public Administration Police Administration

62 20 6

49 20 2

Houses Leased 14 7 Motor Pool 15 7

Total expenditures during this six-month period were VN$803432536 (see Appendix B for detail)

Integration of administrative support with the NIA is still non-existent Nor are the immediate prospects of such integration encouraging In fact itwillbe necessary for MSUG to maintain the new NIA campus from the time it is completshyed in late summer until fanuary 1 1962 This situation has arisen mainly beshycause of the NIAs inability to obtain the additional funds essential to provideadequate personnel to take care of the new campus It is expected but not asshysured that as of January 1 1962 the NIA will take over MSUGs maintenmnce and custodial staff and thereby provide its own maintenance

Mr Emery MSUG General ServicesOfficer has spent considerable time during thesix-month period advising and checking on the construction at the new NIA campusAs a member of the technical committee he has been responsible for the eliminashytion of several construction deficiencies thus reducing future maintenance and repair costs Departing from his normal role as technical assistant Mr Emeryactually assumed the responsibility for obtaining information and quotations onthe additional libr-ary equipment (most of which can be purchased locally) which will be needed for the new library

With respect to the remaining tasks necessary to prepare the new buildings for occupancy such as the installation of telephones and the construction of a maintenance area Mr Emery will act as advisor and consultant

- 16 -

A Look Ahead

The National Identity Card Program is an important factor in the ability of the VBI and other agencies of GVN to control the movement of subversives GVN has indicated a wish to proceed with this program as rapidly as possible and it is expected that additional provinces will begin processing the population within the next reporting period There is some thinking in GVN that further processing should await the arrival of the machines for the laminating process It has been pointed out to GVN and it is the position of MSUG that no identification card system is perfect it is admitted that the machine lamination Is better from an alteration and deterioraticn statdpoint However the program is at least 85 effective as it now stands and is an excellent weapon against the subversive forces Therefore no delay in the program can be Justified solely because a better methshyold of operation has not yet been procured Even with machine operations for lamshyination the process will not be 100 perfect as anything can be copied if sufshyficient thought time and materials are applied

Additional effort will be required for the training of technicians needed for the NICP mobile units Substantial administrative attention will be required for the new processing teams as they become activated in the different provinces

The current and future p-roblems of the V7I Central identification Bureau fall into two categories The first is the recruiting and training of additional personnel largely in the field of Henry card system classificatlon this vill require a large part of the time of the identification advisor The second area is that of accuracy and consistency in pattern interpretation and classification of fingershyprints It takes many years of experience to fulfill the accuracy requirements

1needed to work with a arge collection of fingerprints such as Vietnam will have in the very near future The techriciar3 do not now meet these requirements As previously reported in part this is because of the lack of an identification adshyvisor during the yeazs 1957-60 which was a critical time in the development of the art in Vietnam Additional controls for accuracy must be instituted and these must be followed up for a long period of time by a competent technical advisor in the field

In the matter of record systems a full-time record advisor will be required for a number of years to com( The problea f records in a country the size of Vietshynarn is a complex one requiring know-how on the part of the advisor and considershyable support from other areas Foi example it will be necessary to devise a systemoc standard investigative repor wrIting on which an adequate system of reshycords can be based Collaterally tr Ingmanuals must be prepared Training will have to be instituted not only at headquarters but in all provincial areas as well A standard system of (Jfo Crime Reports will be difficult to impleshyment Legislation in Vietnam -I1ch is lifferent from that in the United States will constitute a difficult problem and require considerable research

The field of research in Police and Security matters will receive the attention of the remaining advisor during the remainder of the contract This will include such matters as the Identification System in Vietnam the tational identification card program here and in the Malay Federation machine processing for the laminashytion of identification cards versus other methods photographic problems and siishyilar technical matters in the broad field of Identification and Records keeping

- 17 -

In general the activities of MSUO in Police Administration and Security will be phased out by June 1962 However there is another area of application for the University in this field which is receiving favorable consideration and that is the implementing of a course on the Administration of Justice in the National Inshystitute cf Administration The projected course would be based on actual case studies of administrative problems involving security matters It would encompass such subjects as relationships between the civil and security forces public reshylations and eliciting support from the general public budgetary and personnel problems requirements for security forces the administrative problem versus the ecurity problem the security emcrgency and how it has been solved in other counshy

tries such as the Malay Federation and a host of similar matters which would be of interest to the civil administrator It is believed such an effort would give early and far-reaching support to the anti-insurgency program

- 18 -

PUBLIC ADMINISTRATION DIVISION

General

The first half year of 1961 was characterized by efforts to maintain a continuing high level of usefulness in the face of personnel losses without commensurate reshyplacement The difficulties of effective operations were further aggravated by the perennial problem of the relatively extended vacation period at the NIA Notshywithstanding substantial accomplishments are noted for the period

The principal activities of the Division included individual research and jointstudies made with NIA faculty members teaching at the NIA and the University of Saigon informal contacts with individual NIA staff members assisting the NIA in drawing up plans for its future advice and assistance to the Center for Vietshynamese Studies and the various official American agencies in Sagon selecting and processing participants for study and observation in the US and third coinshytries enhancement of the NIA library holdings assstance to the NIA in the filshyfillment of its obligations as the Research Documentation and Diffusion Center for the Eastern Regional Organizationfor Public Administration (EROPA) acquaintshying foreign visitors with the work of the NIA and M8UG in public administration continued realization of the over-all obiectives of in-service training with special emphasis on developing the permanent role of the NIA

Of special interest in this reportir- period is the extent and value of the adshyvice and assistance rendered to Amc can agencies upon their solicitation The Public Administration Division by reasons of the special knowledge and skills existing among its staff members has been able to perform needed services i4hich would have not otherwise been available

Perhaps the most tangible evidence of the productiveness of the Division lies in its research activities described below At least seven major research studies were completed during the period besides articles and short pamphlets Another major research project involving a fishing village in Central Vietnam was undershytaken the results of this study will be published during the next reporting parshyiod At the close of this six-month period plans were initiated to conduct a study of a highland province village W hen this study is completed there will be available studies of three types of Vietnamese villages a southern rice-growshying village a coastal fishing village and a highland village

Four participants were selected for grants to study in the United States under the PhD program One of these participants was selected from among candidates in Vietnam The remaining three were already in the States studying under other auspices In addition the Rector and Vice Rector and one other faculty member separately participated in observation tcurs and conferences in the United States There was also participant activity in the in-service training field

The NIA which serves a the Research Documentation and Diffusion Center for EROPA undertook the assignment of coordinating and collating the material which will compose the agenda of the next EROPA conference scheduled for Tokyo in Novemshyber 1961 MSUG provided advice and assistance in the preparatory work for the conference

- 19 -

During the reporting period the Chief of the Division was reassined to the posishytion of Chief Advisor and an economics advisor and a pblic admnistration adshyvisor also left the Division upon the termination of their tours of duty No replacements arrived to alleviate the effect of the loss of fifty percent of the technical advisors in the Division In addition the American divisional secretary terminated her services and was not replaced

Academic Instruction

During the report period the NIA completed its first academic year with its new curriculum This year was considered one of experimentation and adjustment to the new curriculum and a number of problems were encountered The NIA for example did not have sufficiently trained staff members to teach some of the new courses Thus one member of the MSUG staff taught a two-semester course in sociology It is expected that a newly hired NIA faculty member will assume the responsibility for this course during the next academic year A text with a glossary of technishycal terms based upon the previous course will be published as a guide for future sociology courses An introductory sociology course and a seminar in Public Adshyministration were also given by MSUG members at the University of Saigon In addition four lectures exploring the relationships between sociology and economshyics in a Vietnamese village were given at the Agricultural College at Blao

In January the NIA graduated 29 students from the three-year degree program In April the majority of the students either began their internship program or undershytook their military training period Contacts with individual faculty members were minimal after April because of the vacation period

Prior to the completion of the academic year MSUG conducted an extensive studyof the NIA This study concentrated on the utilization of the teaching faculty problems of the Institute and areas for improving the training of civil servants at the NIA This study was the basis of a series of conversations first between the NIA and MSUG and then within the NIA itself on the topic of continuing imshyprovement of the NIA These meetings generated a number of suggestions on how the NIA may more successfully fulfill its mission The NIA agreed ia principle with a substantial namber of suggestions and stated its intentions to act upon them at an early date

Despite the high priority given to the need to take measures for the continuing improvement of the NIA the NIA found it inconvenient to act immediately because of the summer vacation period It is hoped that when classes resume in August the Institute will take measures toward the immediate implementation of many of the suggestions The taking of decisive action by the NIA after the new scholastic year begins on the suggestions already accepted in principle by the Institute would be an important factor in engenderiig MSUGIs enthusiastic support for a conshytract renewal

The monthly lecture series continued under NIA sponsorship However only one lecture wac actually given AnMSUG staff member talked on problems of economic development in Vietnam The scheduling of only lecture by the NIA and the poor attendance indicated a lack of planning and interest which may lead to the posshysible suspension of the program until a more auspicious time

- 20 -

In addition to the textbooks prepared in 1960 by NIA and MSUG a number of books in Vietnamese have been published by MSUG staff members during the reporting pershyiod in public administration political science economics and sociology Thetitles of these books are given in English under the Research Activities section of this report There is now available in Vietnamese an appreciable body of social science literature for student use The more immediate problem is no longshyer one of introducing these materials into the classroom This will require varshyious NIA professors to reorganize their established teaching methods and placegreater reliance upon the student to engage in outside reading

Research Activities

Both the NIA and MSUG staff members were active in research and publication A large number of articles have appeared in the NIA Journal EROPA Review QueHuong Concept and other widely distributed scholarly journals and magazinesMSUG personnel completed a number of studies which have been published in both Vietnamese and English Among these are Area Administration nVietnam LocalFinances in Vietnam a Study of 25 Villages (Report No 3 of the Local Adminisshytration Series) -My Thuan The Study of a Mekong i)elta Village in South VietnamThe Future Civil Servant in Vietnam - a Profile of lIIA Students Economic Growth Capital Formation and Public Policy and Essays on Economic Development

In cooperation with NIA faculty members MSUG personnel conducted research into problems of local government in Quang Nam Province After a preliminary trip deshysigned to establish research procedures in the provinces the NIA-MSUG research team spent two weeks in Quang Nam Various members of the research team concenshytrated on village organization while other members devoted their attention to administrative problems at the district and province levels Five professorsfrom the NIA and three MSUG advisors participated in this research Working papers on this research have been prepared and will be published during the next reporting period The research results of the district-level study have alreadybeen published in English in a volume entitled The District Chief at Work A study of a fishing village also a part of this project is in preparation

The publication entitled My Thuan The Study of a Mekong Delta Village in South Vietnam previously noted is one part of the Provincial-Local Administration Study in Vinh Long Province The remaining portions of this study are scheduled for publication later this year

One member prepared in mimeographed form an analysis of the character of The Future Civil Servant in Vietnam A Study of NIA Students This study deals with economic social and cultural backgrounds and attitudes of NIA stulents

In the past MSUG has been involved in problems ranging from local governmentin Vietnam to broad policy issues The cumulative experiences MSUG has gainedmade it a valuable residue of information whose services have been requested bydiverse Vietnamese and American agencies Many of the accomplishments of the past six months reflect this type of cooperation

- 21 -

MSUG played a major role in planning and conducting a series of American Studies Seminars held in Dalat between June 4 and June 14 The first of these seminarssponsored by the Embassy and USIS was primarily composed of Vietnamese universitystudents The second seminar had an audience compriaed of university professorscivil servants and intellectuals Three members of MSUG participated in the semshyinar

MSUG personnel assisted the USOM Malaria Eradication Program by helping in the preparation of research materials to ascertain population attitudes toward the program A guide book Fundamentals of Interviewing was prepared in Vietnamese for the use of the project This manual will be available to American and Vietshynamese agencies

MSUG was called upon by USOM for advice on the const~uction of an over-all designfor a study of returned participants

Research was carried out in conjunction with NIA students on problems of occupashytional prestige and mobility in Saigon A mimeogrophed paper has been circushylated on the results of this research

MSUG personnel rendered advice to the USIS film section on the content and typesof film that might be useful in aiding the counter-insurgency program Duringthe previous reporting period MSUG sponsored a seminar on Problems of Leadershyship and Local Administration in which members of USIS USOM IVS CARE and other American agencies participated A pamphlet is presently being prepared summarizing the major findings of the conference group

A short conference was conducted for interested personnel at USOM on problems of local government MSUG continued in its role as advisor to USIS on the PL 480 book translation program as well as advisor to the Center for Vietnamese Studies In the latter capacity MSUG devised a questionnaire for CVS on aspects of social and economic classes in Saigon

In-Service Training

The most significant accomplishment for the reporting period was the conduct of abasic training course for in-service training officers Fifteen participantsattended this course and each in addition to the training received completed a manual which is a plan for a systematic training activity for his agency In addition plans were drawn up for the offering of a second such course this yearto be held in August Participants for this second course have already been reshycruited

In the area of national policy a proposed in-service training policy was submitshyted to a joint committee representing the NIA and the General Directorate of Civil Service These agencies as of the close of the period are now preparing a draft national in-service training polic for submission to higher authority

- 22 -

Project Agreement 430-77-238 Development of Provincial Training Centers for Government Service was negotiated and signed by the Department of Interior NIAand the US Technical advisor The Department of Interior coordinating the actshyivities of the several provinces is the cooperating agency while the NIA and the USIA serve in an advisory capacity The NIAts role as an advisor is an unique feature of this project The main purpose of this arrangement is to strengthenthe status of the NIA as a service and advisory agency This project agreementprovides for the construction of fifteen provincial training centers establishshyment of a provincial training policy and installation of a training reporting system for the provincPs At the close of the reporting period construction plansrfor all fifteen provincial training centers had been submitted by the provinces through the Department of Interior to the NIA and had been approved In a numberof instances some provinces are contributing additional construction funds in order to build centers which are larger and more elaborate than those permitted within the contribution made through the Pro-Ag

Four participants were granted tours to the Republic of the Philippines in order to attend the basic training officers course offered in Manila by the Bureau ofCivil Service and the Institute of Public Administration Upon completion of the course they returned to their respective ageneies One of the participants is on the staff of the In-Service Training Division of the NIA

In June the Chief of the In-Service Training Division NIA left on a three-month observation tour of training activities His tor will include the PhilippineIslands Korea and various states municipalities and the federal government of the United States

The monthly magazine of in-service training affairs entitled Progress continued publication at the rate of 6000 per month Its new title and format appear to be more convenient and attractive than the old

During the first six months of 1961 nine typing training courses were completedin the various departments and provinces These courses were offered by typisttrainers who have been trained by the NIA These trainers received continuingadvice and guidance from the NIA-MSUG typing-training staff The total for such typing training courses in the departments and provinces now stands at 73 In addition the instructional booklet used in these typing courses underwent reshyvision and plans were made to publish the fourth edition of 2000 copies

The translation and publication in Vietnamese of Dr DL Carmichaelss studyA Standard Vietnamese Typewriter was completed during the latter part of the reshyporting period Because of the difficulty of translation and the time required to complete it the holding of a conference to discuss the official governmentadoption of the standard typewriter has been delayed Included in the translashytion is a glossary of terms in Vietnamese especially developed in the interest of consistent typewriter terminology in Vietnam

A controlled experiment was conducted with ten typists of the Surete to detershymine the effect on productivity of the use of the standardized typewriter The results although based on an inadequate sample indicate a marked increase in

- 23 shy

productivity when Vietnamese typists regularly use a standard typewriter An ac count of this experiment was published in two languages under the title tExperiment on the Standard Vietnamese Typewriter

As usual the In-Service Training Division NIA continued to provide advice andguidance on in-service training programs throughout the central government and t] provinces

In March the In-Service Training project agreement was terminated as plannedand the activities therein were transferred to Project Agreement 430-77-080Development of the National Institute of Administration with the exception of dollar expenditures for audio-visual equipment and participants These latter items were covered under a USOM project agreement

A Look Ahead

The most pertinent fact affecting MSUGs future activities is that the contractis scheduled to expire one year hence In anticipation of this termination dateMSUG has reduced the size of its PAD complement However the reduction in stafl has been greater than desirable since it was intended that some of the departingpersonnel would be replaced These replacements have not yet been forthcomingBy August in addition to the Chief Advisor MSUG technicians advising the NIA will consist of an in-service training specialist and an anthropologist It isunlikely that there will be advisors in economics or public administration the primary fields of interest of the NIA

The scope and nature of MSUGs plans during the next reporting period are comshymensurate with the small size of the group although the number and range of reshysponsibilities under the present NIAMSUG Project Agreement readilyy insure full use of any additional personnel that may be recruited The primary emphasis of MSUG in the ensuing months will be to shift to the NIA greater responsioility for those programs in which MSUG istill involved MSUG will continue to maintain an interest in all NIA activities The move of the NIA into its new campus will require some special cooperation from MSUG However MSUG will attempt to limit itelf to a purely consultative role

To augment the already substantial body of publications in Vietnamese it is exshypected that in the next reporting period there will be published an extended sumshymary of a symposium of village leadership a survey of student backgrounds and reports coming out of the Quang Nam Province research project In addition thehighland province village studies planned for the next half year should be pubshylished

Because of this large body of material now appropriate and available for studentreading efforts will be made to improve the reading room concept in the libraryand promote required outside reading to supplement classroom study Efforts willalso be continued to improve course contents teaching methods examination proshycedures and class scheduling In short the remaining months of 1961 will emshyphasize quality in the administrative and academic Drocedurps of thp NTA

- 24 -

During the last half of 1961 the conduct of a second and possibly a third basic training officers course will have high priority A An intrinsic part of this program will be the follow-up advice and assistance to the participants of these courses with a view to their active occupation as training officers in their reshyspective agencies Also of a high-order priority will be the recommendation of a national training policy following proposals made by the NIA and the Directorate General of Civil Service Working with the Department of Interior and the provincesthe NIA and the USIA will push to achieve construction for fifteen provincial trainshying centers called for under Pro AG 430-77-238 and the completion of six other centers provided for under a previous Pro Ag A particularly important corequishysite of this project will be the establishment of a provincial training policy and a provincial training reporting system In connection with aid in the improvementof typing the USOM through the employment of a specialist will assume functions presently undertaken by MSUG particularly in connection with the official adoptionof the standard Vietnamese typewriter The determination as to which agency MSUG or USOM will undertake the organization of a conference of high-level officials for purposes of considering the report and recommendations of the standard typeshywriter will be negotiated during the forthcoming half year

As indicated earlier the Public Administration Division as an organization comshyponent will beeliminated in July In the interest of a simpler organization and more efficient procedures and taking into account the reduced staff of the divishysion the decision has been made to have all technicians in the field of public administration report directly to the Chief Advisor

- 25 -

ADMINISTRATIVE SERVICES DIVISION

The phasing down of personnel both local and American has constituted a majoractivity of the Administrative Services Division during this reporting periodThe American staff of the division was reduced by one secretary and the localdivisional staff was reduded by 13 Reductions in American staff who are not reshyplaced of course require reductions in support and services Some of these reshyductions were as follows

January 1 1961 June 30 1961

American Personnel 20 9 Locally Hired Personnel (Total) 88 71

By Division Administrative Services Public Administration Police Administration

62 20 6

49 20 2

Houses Leased 14 7 Motor Pool 15 7

Total expenditures during this six-month period were VN$803432536 (see Appendix B for detail)

Integration of administrative support with the NIA is still non-existent Nor are the immediate prospects of such integration encouraging In fact itwillbe necessary for MSUG to maintain the new NIA campus from the time it is completshyed in late summer until fanuary 1 1962 This situation has arisen mainly beshycause of the NIAs inability to obtain the additional funds essential to provideadequate personnel to take care of the new campus It is expected but not asshysured that as of January 1 1962 the NIA will take over MSUGs maintenmnce and custodial staff and thereby provide its own maintenance

Mr Emery MSUG General ServicesOfficer has spent considerable time during thesix-month period advising and checking on the construction at the new NIA campusAs a member of the technical committee he has been responsible for the eliminashytion of several construction deficiencies thus reducing future maintenance and repair costs Departing from his normal role as technical assistant Mr Emeryactually assumed the responsibility for obtaining information and quotations onthe additional libr-ary equipment (most of which can be purchased locally) which will be needed for the new library

With respect to the remaining tasks necessary to prepare the new buildings for occupancy such as the installation of telephones and the construction of a maintenance area Mr Emery will act as advisor and consultant

- 17 -

In general the activities of MSUO in Police Administration and Security will be phased out by June 1962 However there is another area of application for the University in this field which is receiving favorable consideration and that is the implementing of a course on the Administration of Justice in the National Inshystitute cf Administration The projected course would be based on actual case studies of administrative problems involving security matters It would encompass such subjects as relationships between the civil and security forces public reshylations and eliciting support from the general public budgetary and personnel problems requirements for security forces the administrative problem versus the ecurity problem the security emcrgency and how it has been solved in other counshy

tries such as the Malay Federation and a host of similar matters which would be of interest to the civil administrator It is believed such an effort would give early and far-reaching support to the anti-insurgency program

- 18 -

PUBLIC ADMINISTRATION DIVISION

General

The first half year of 1961 was characterized by efforts to maintain a continuing high level of usefulness in the face of personnel losses without commensurate reshyplacement The difficulties of effective operations were further aggravated by the perennial problem of the relatively extended vacation period at the NIA Notshywithstanding substantial accomplishments are noted for the period

The principal activities of the Division included individual research and jointstudies made with NIA faculty members teaching at the NIA and the University of Saigon informal contacts with individual NIA staff members assisting the NIA in drawing up plans for its future advice and assistance to the Center for Vietshynamese Studies and the various official American agencies in Sagon selecting and processing participants for study and observation in the US and third coinshytries enhancement of the NIA library holdings assstance to the NIA in the filshyfillment of its obligations as the Research Documentation and Diffusion Center for the Eastern Regional Organizationfor Public Administration (EROPA) acquaintshying foreign visitors with the work of the NIA and M8UG in public administration continued realization of the over-all obiectives of in-service training with special emphasis on developing the permanent role of the NIA

Of special interest in this reportir- period is the extent and value of the adshyvice and assistance rendered to Amc can agencies upon their solicitation The Public Administration Division by reasons of the special knowledge and skills existing among its staff members has been able to perform needed services i4hich would have not otherwise been available

Perhaps the most tangible evidence of the productiveness of the Division lies in its research activities described below At least seven major research studies were completed during the period besides articles and short pamphlets Another major research project involving a fishing village in Central Vietnam was undershytaken the results of this study will be published during the next reporting parshyiod At the close of this six-month period plans were initiated to conduct a study of a highland province village W hen this study is completed there will be available studies of three types of Vietnamese villages a southern rice-growshying village a coastal fishing village and a highland village

Four participants were selected for grants to study in the United States under the PhD program One of these participants was selected from among candidates in Vietnam The remaining three were already in the States studying under other auspices In addition the Rector and Vice Rector and one other faculty member separately participated in observation tcurs and conferences in the United States There was also participant activity in the in-service training field

The NIA which serves a the Research Documentation and Diffusion Center for EROPA undertook the assignment of coordinating and collating the material which will compose the agenda of the next EROPA conference scheduled for Tokyo in Novemshyber 1961 MSUG provided advice and assistance in the preparatory work for the conference

- 19 -

During the reporting period the Chief of the Division was reassined to the posishytion of Chief Advisor and an economics advisor and a pblic admnistration adshyvisor also left the Division upon the termination of their tours of duty No replacements arrived to alleviate the effect of the loss of fifty percent of the technical advisors in the Division In addition the American divisional secretary terminated her services and was not replaced

Academic Instruction

During the report period the NIA completed its first academic year with its new curriculum This year was considered one of experimentation and adjustment to the new curriculum and a number of problems were encountered The NIA for example did not have sufficiently trained staff members to teach some of the new courses Thus one member of the MSUG staff taught a two-semester course in sociology It is expected that a newly hired NIA faculty member will assume the responsibility for this course during the next academic year A text with a glossary of technishycal terms based upon the previous course will be published as a guide for future sociology courses An introductory sociology course and a seminar in Public Adshyministration were also given by MSUG members at the University of Saigon In addition four lectures exploring the relationships between sociology and economshyics in a Vietnamese village were given at the Agricultural College at Blao

In January the NIA graduated 29 students from the three-year degree program In April the majority of the students either began their internship program or undershytook their military training period Contacts with individual faculty members were minimal after April because of the vacation period

Prior to the completion of the academic year MSUG conducted an extensive studyof the NIA This study concentrated on the utilization of the teaching faculty problems of the Institute and areas for improving the training of civil servants at the NIA This study was the basis of a series of conversations first between the NIA and MSUG and then within the NIA itself on the topic of continuing imshyprovement of the NIA These meetings generated a number of suggestions on how the NIA may more successfully fulfill its mission The NIA agreed ia principle with a substantial namber of suggestions and stated its intentions to act upon them at an early date

Despite the high priority given to the need to take measures for the continuing improvement of the NIA the NIA found it inconvenient to act immediately because of the summer vacation period It is hoped that when classes resume in August the Institute will take measures toward the immediate implementation of many of the suggestions The taking of decisive action by the NIA after the new scholastic year begins on the suggestions already accepted in principle by the Institute would be an important factor in engenderiig MSUGIs enthusiastic support for a conshytract renewal

The monthly lecture series continued under NIA sponsorship However only one lecture wac actually given AnMSUG staff member talked on problems of economic development in Vietnam The scheduling of only lecture by the NIA and the poor attendance indicated a lack of planning and interest which may lead to the posshysible suspension of the program until a more auspicious time

- 20 -

In addition to the textbooks prepared in 1960 by NIA and MSUG a number of books in Vietnamese have been published by MSUG staff members during the reporting pershyiod in public administration political science economics and sociology Thetitles of these books are given in English under the Research Activities section of this report There is now available in Vietnamese an appreciable body of social science literature for student use The more immediate problem is no longshyer one of introducing these materials into the classroom This will require varshyious NIA professors to reorganize their established teaching methods and placegreater reliance upon the student to engage in outside reading

Research Activities

Both the NIA and MSUG staff members were active in research and publication A large number of articles have appeared in the NIA Journal EROPA Review QueHuong Concept and other widely distributed scholarly journals and magazinesMSUG personnel completed a number of studies which have been published in both Vietnamese and English Among these are Area Administration nVietnam LocalFinances in Vietnam a Study of 25 Villages (Report No 3 of the Local Adminisshytration Series) -My Thuan The Study of a Mekong i)elta Village in South VietnamThe Future Civil Servant in Vietnam - a Profile of lIIA Students Economic Growth Capital Formation and Public Policy and Essays on Economic Development

In cooperation with NIA faculty members MSUG personnel conducted research into problems of local government in Quang Nam Province After a preliminary trip deshysigned to establish research procedures in the provinces the NIA-MSUG research team spent two weeks in Quang Nam Various members of the research team concenshytrated on village organization while other members devoted their attention to administrative problems at the district and province levels Five professorsfrom the NIA and three MSUG advisors participated in this research Working papers on this research have been prepared and will be published during the next reporting period The research results of the district-level study have alreadybeen published in English in a volume entitled The District Chief at Work A study of a fishing village also a part of this project is in preparation

The publication entitled My Thuan The Study of a Mekong Delta Village in South Vietnam previously noted is one part of the Provincial-Local Administration Study in Vinh Long Province The remaining portions of this study are scheduled for publication later this year

One member prepared in mimeographed form an analysis of the character of The Future Civil Servant in Vietnam A Study of NIA Students This study deals with economic social and cultural backgrounds and attitudes of NIA stulents

In the past MSUG has been involved in problems ranging from local governmentin Vietnam to broad policy issues The cumulative experiences MSUG has gainedmade it a valuable residue of information whose services have been requested bydiverse Vietnamese and American agencies Many of the accomplishments of the past six months reflect this type of cooperation

- 21 -

MSUG played a major role in planning and conducting a series of American Studies Seminars held in Dalat between June 4 and June 14 The first of these seminarssponsored by the Embassy and USIS was primarily composed of Vietnamese universitystudents The second seminar had an audience compriaed of university professorscivil servants and intellectuals Three members of MSUG participated in the semshyinar

MSUG personnel assisted the USOM Malaria Eradication Program by helping in the preparation of research materials to ascertain population attitudes toward the program A guide book Fundamentals of Interviewing was prepared in Vietnamese for the use of the project This manual will be available to American and Vietshynamese agencies

MSUG was called upon by USOM for advice on the const~uction of an over-all designfor a study of returned participants

Research was carried out in conjunction with NIA students on problems of occupashytional prestige and mobility in Saigon A mimeogrophed paper has been circushylated on the results of this research

MSUG personnel rendered advice to the USIS film section on the content and typesof film that might be useful in aiding the counter-insurgency program Duringthe previous reporting period MSUG sponsored a seminar on Problems of Leadershyship and Local Administration in which members of USIS USOM IVS CARE and other American agencies participated A pamphlet is presently being prepared summarizing the major findings of the conference group

A short conference was conducted for interested personnel at USOM on problems of local government MSUG continued in its role as advisor to USIS on the PL 480 book translation program as well as advisor to the Center for Vietnamese Studies In the latter capacity MSUG devised a questionnaire for CVS on aspects of social and economic classes in Saigon

In-Service Training

The most significant accomplishment for the reporting period was the conduct of abasic training course for in-service training officers Fifteen participantsattended this course and each in addition to the training received completed a manual which is a plan for a systematic training activity for his agency In addition plans were drawn up for the offering of a second such course this yearto be held in August Participants for this second course have already been reshycruited

In the area of national policy a proposed in-service training policy was submitshyted to a joint committee representing the NIA and the General Directorate of Civil Service These agencies as of the close of the period are now preparing a draft national in-service training polic for submission to higher authority

- 22 -

Project Agreement 430-77-238 Development of Provincial Training Centers for Government Service was negotiated and signed by the Department of Interior NIAand the US Technical advisor The Department of Interior coordinating the actshyivities of the several provinces is the cooperating agency while the NIA and the USIA serve in an advisory capacity The NIAts role as an advisor is an unique feature of this project The main purpose of this arrangement is to strengthenthe status of the NIA as a service and advisory agency This project agreementprovides for the construction of fifteen provincial training centers establishshyment of a provincial training policy and installation of a training reporting system for the provincPs At the close of the reporting period construction plansrfor all fifteen provincial training centers had been submitted by the provinces through the Department of Interior to the NIA and had been approved In a numberof instances some provinces are contributing additional construction funds in order to build centers which are larger and more elaborate than those permitted within the contribution made through the Pro-Ag

Four participants were granted tours to the Republic of the Philippines in order to attend the basic training officers course offered in Manila by the Bureau ofCivil Service and the Institute of Public Administration Upon completion of the course they returned to their respective ageneies One of the participants is on the staff of the In-Service Training Division of the NIA

In June the Chief of the In-Service Training Division NIA left on a three-month observation tour of training activities His tor will include the PhilippineIslands Korea and various states municipalities and the federal government of the United States

The monthly magazine of in-service training affairs entitled Progress continued publication at the rate of 6000 per month Its new title and format appear to be more convenient and attractive than the old

During the first six months of 1961 nine typing training courses were completedin the various departments and provinces These courses were offered by typisttrainers who have been trained by the NIA These trainers received continuingadvice and guidance from the NIA-MSUG typing-training staff The total for such typing training courses in the departments and provinces now stands at 73 In addition the instructional booklet used in these typing courses underwent reshyvision and plans were made to publish the fourth edition of 2000 copies

The translation and publication in Vietnamese of Dr DL Carmichaelss studyA Standard Vietnamese Typewriter was completed during the latter part of the reshyporting period Because of the difficulty of translation and the time required to complete it the holding of a conference to discuss the official governmentadoption of the standard typewriter has been delayed Included in the translashytion is a glossary of terms in Vietnamese especially developed in the interest of consistent typewriter terminology in Vietnam

A controlled experiment was conducted with ten typists of the Surete to detershymine the effect on productivity of the use of the standardized typewriter The results although based on an inadequate sample indicate a marked increase in

- 23 shy

productivity when Vietnamese typists regularly use a standard typewriter An ac count of this experiment was published in two languages under the title tExperiment on the Standard Vietnamese Typewriter

As usual the In-Service Training Division NIA continued to provide advice andguidance on in-service training programs throughout the central government and t] provinces

In March the In-Service Training project agreement was terminated as plannedand the activities therein were transferred to Project Agreement 430-77-080Development of the National Institute of Administration with the exception of dollar expenditures for audio-visual equipment and participants These latter items were covered under a USOM project agreement

A Look Ahead

The most pertinent fact affecting MSUGs future activities is that the contractis scheduled to expire one year hence In anticipation of this termination dateMSUG has reduced the size of its PAD complement However the reduction in stafl has been greater than desirable since it was intended that some of the departingpersonnel would be replaced These replacements have not yet been forthcomingBy August in addition to the Chief Advisor MSUG technicians advising the NIA will consist of an in-service training specialist and an anthropologist It isunlikely that there will be advisors in economics or public administration the primary fields of interest of the NIA

The scope and nature of MSUGs plans during the next reporting period are comshymensurate with the small size of the group although the number and range of reshysponsibilities under the present NIAMSUG Project Agreement readilyy insure full use of any additional personnel that may be recruited The primary emphasis of MSUG in the ensuing months will be to shift to the NIA greater responsioility for those programs in which MSUG istill involved MSUG will continue to maintain an interest in all NIA activities The move of the NIA into its new campus will require some special cooperation from MSUG However MSUG will attempt to limit itelf to a purely consultative role

To augment the already substantial body of publications in Vietnamese it is exshypected that in the next reporting period there will be published an extended sumshymary of a symposium of village leadership a survey of student backgrounds and reports coming out of the Quang Nam Province research project In addition thehighland province village studies planned for the next half year should be pubshylished

Because of this large body of material now appropriate and available for studentreading efforts will be made to improve the reading room concept in the libraryand promote required outside reading to supplement classroom study Efforts willalso be continued to improve course contents teaching methods examination proshycedures and class scheduling In short the remaining months of 1961 will emshyphasize quality in the administrative and academic Drocedurps of thp NTA

- 24 -

During the last half of 1961 the conduct of a second and possibly a third basic training officers course will have high priority A An intrinsic part of this program will be the follow-up advice and assistance to the participants of these courses with a view to their active occupation as training officers in their reshyspective agencies Also of a high-order priority will be the recommendation of a national training policy following proposals made by the NIA and the Directorate General of Civil Service Working with the Department of Interior and the provincesthe NIA and the USIA will push to achieve construction for fifteen provincial trainshying centers called for under Pro AG 430-77-238 and the completion of six other centers provided for under a previous Pro Ag A particularly important corequishysite of this project will be the establishment of a provincial training policy and a provincial training reporting system In connection with aid in the improvementof typing the USOM through the employment of a specialist will assume functions presently undertaken by MSUG particularly in connection with the official adoptionof the standard Vietnamese typewriter The determination as to which agency MSUG or USOM will undertake the organization of a conference of high-level officials for purposes of considering the report and recommendations of the standard typeshywriter will be negotiated during the forthcoming half year

As indicated earlier the Public Administration Division as an organization comshyponent will beeliminated in July In the interest of a simpler organization and more efficient procedures and taking into account the reduced staff of the divishysion the decision has been made to have all technicians in the field of public administration report directly to the Chief Advisor

- 25 -

ADMINISTRATIVE SERVICES DIVISION

The phasing down of personnel both local and American has constituted a majoractivity of the Administrative Services Division during this reporting periodThe American staff of the division was reduced by one secretary and the localdivisional staff was reduded by 13 Reductions in American staff who are not reshyplaced of course require reductions in support and services Some of these reshyductions were as follows

January 1 1961 June 30 1961

American Personnel 20 9 Locally Hired Personnel (Total) 88 71

By Division Administrative Services Public Administration Police Administration

62 20 6

49 20 2

Houses Leased 14 7 Motor Pool 15 7

Total expenditures during this six-month period were VN$803432536 (see Appendix B for detail)

Integration of administrative support with the NIA is still non-existent Nor are the immediate prospects of such integration encouraging In fact itwillbe necessary for MSUG to maintain the new NIA campus from the time it is completshyed in late summer until fanuary 1 1962 This situation has arisen mainly beshycause of the NIAs inability to obtain the additional funds essential to provideadequate personnel to take care of the new campus It is expected but not asshysured that as of January 1 1962 the NIA will take over MSUGs maintenmnce and custodial staff and thereby provide its own maintenance

Mr Emery MSUG General ServicesOfficer has spent considerable time during thesix-month period advising and checking on the construction at the new NIA campusAs a member of the technical committee he has been responsible for the eliminashytion of several construction deficiencies thus reducing future maintenance and repair costs Departing from his normal role as technical assistant Mr Emeryactually assumed the responsibility for obtaining information and quotations onthe additional libr-ary equipment (most of which can be purchased locally) which will be needed for the new library

With respect to the remaining tasks necessary to prepare the new buildings for occupancy such as the installation of telephones and the construction of a maintenance area Mr Emery will act as advisor and consultant

- 18 -

PUBLIC ADMINISTRATION DIVISION

General

The first half year of 1961 was characterized by efforts to maintain a continuing high level of usefulness in the face of personnel losses without commensurate reshyplacement The difficulties of effective operations were further aggravated by the perennial problem of the relatively extended vacation period at the NIA Notshywithstanding substantial accomplishments are noted for the period

The principal activities of the Division included individual research and jointstudies made with NIA faculty members teaching at the NIA and the University of Saigon informal contacts with individual NIA staff members assisting the NIA in drawing up plans for its future advice and assistance to the Center for Vietshynamese Studies and the various official American agencies in Sagon selecting and processing participants for study and observation in the US and third coinshytries enhancement of the NIA library holdings assstance to the NIA in the filshyfillment of its obligations as the Research Documentation and Diffusion Center for the Eastern Regional Organizationfor Public Administration (EROPA) acquaintshying foreign visitors with the work of the NIA and M8UG in public administration continued realization of the over-all obiectives of in-service training with special emphasis on developing the permanent role of the NIA

Of special interest in this reportir- period is the extent and value of the adshyvice and assistance rendered to Amc can agencies upon their solicitation The Public Administration Division by reasons of the special knowledge and skills existing among its staff members has been able to perform needed services i4hich would have not otherwise been available

Perhaps the most tangible evidence of the productiveness of the Division lies in its research activities described below At least seven major research studies were completed during the period besides articles and short pamphlets Another major research project involving a fishing village in Central Vietnam was undershytaken the results of this study will be published during the next reporting parshyiod At the close of this six-month period plans were initiated to conduct a study of a highland province village W hen this study is completed there will be available studies of three types of Vietnamese villages a southern rice-growshying village a coastal fishing village and a highland village

Four participants were selected for grants to study in the United States under the PhD program One of these participants was selected from among candidates in Vietnam The remaining three were already in the States studying under other auspices In addition the Rector and Vice Rector and one other faculty member separately participated in observation tcurs and conferences in the United States There was also participant activity in the in-service training field

The NIA which serves a the Research Documentation and Diffusion Center for EROPA undertook the assignment of coordinating and collating the material which will compose the agenda of the next EROPA conference scheduled for Tokyo in Novemshyber 1961 MSUG provided advice and assistance in the preparatory work for the conference

- 19 -

During the reporting period the Chief of the Division was reassined to the posishytion of Chief Advisor and an economics advisor and a pblic admnistration adshyvisor also left the Division upon the termination of their tours of duty No replacements arrived to alleviate the effect of the loss of fifty percent of the technical advisors in the Division In addition the American divisional secretary terminated her services and was not replaced

Academic Instruction

During the report period the NIA completed its first academic year with its new curriculum This year was considered one of experimentation and adjustment to the new curriculum and a number of problems were encountered The NIA for example did not have sufficiently trained staff members to teach some of the new courses Thus one member of the MSUG staff taught a two-semester course in sociology It is expected that a newly hired NIA faculty member will assume the responsibility for this course during the next academic year A text with a glossary of technishycal terms based upon the previous course will be published as a guide for future sociology courses An introductory sociology course and a seminar in Public Adshyministration were also given by MSUG members at the University of Saigon In addition four lectures exploring the relationships between sociology and economshyics in a Vietnamese village were given at the Agricultural College at Blao

In January the NIA graduated 29 students from the three-year degree program In April the majority of the students either began their internship program or undershytook their military training period Contacts with individual faculty members were minimal after April because of the vacation period

Prior to the completion of the academic year MSUG conducted an extensive studyof the NIA This study concentrated on the utilization of the teaching faculty problems of the Institute and areas for improving the training of civil servants at the NIA This study was the basis of a series of conversations first between the NIA and MSUG and then within the NIA itself on the topic of continuing imshyprovement of the NIA These meetings generated a number of suggestions on how the NIA may more successfully fulfill its mission The NIA agreed ia principle with a substantial namber of suggestions and stated its intentions to act upon them at an early date

Despite the high priority given to the need to take measures for the continuing improvement of the NIA the NIA found it inconvenient to act immediately because of the summer vacation period It is hoped that when classes resume in August the Institute will take measures toward the immediate implementation of many of the suggestions The taking of decisive action by the NIA after the new scholastic year begins on the suggestions already accepted in principle by the Institute would be an important factor in engenderiig MSUGIs enthusiastic support for a conshytract renewal

The monthly lecture series continued under NIA sponsorship However only one lecture wac actually given AnMSUG staff member talked on problems of economic development in Vietnam The scheduling of only lecture by the NIA and the poor attendance indicated a lack of planning and interest which may lead to the posshysible suspension of the program until a more auspicious time

- 20 -

In addition to the textbooks prepared in 1960 by NIA and MSUG a number of books in Vietnamese have been published by MSUG staff members during the reporting pershyiod in public administration political science economics and sociology Thetitles of these books are given in English under the Research Activities section of this report There is now available in Vietnamese an appreciable body of social science literature for student use The more immediate problem is no longshyer one of introducing these materials into the classroom This will require varshyious NIA professors to reorganize their established teaching methods and placegreater reliance upon the student to engage in outside reading

Research Activities

Both the NIA and MSUG staff members were active in research and publication A large number of articles have appeared in the NIA Journal EROPA Review QueHuong Concept and other widely distributed scholarly journals and magazinesMSUG personnel completed a number of studies which have been published in both Vietnamese and English Among these are Area Administration nVietnam LocalFinances in Vietnam a Study of 25 Villages (Report No 3 of the Local Adminisshytration Series) -My Thuan The Study of a Mekong i)elta Village in South VietnamThe Future Civil Servant in Vietnam - a Profile of lIIA Students Economic Growth Capital Formation and Public Policy and Essays on Economic Development

In cooperation with NIA faculty members MSUG personnel conducted research into problems of local government in Quang Nam Province After a preliminary trip deshysigned to establish research procedures in the provinces the NIA-MSUG research team spent two weeks in Quang Nam Various members of the research team concenshytrated on village organization while other members devoted their attention to administrative problems at the district and province levels Five professorsfrom the NIA and three MSUG advisors participated in this research Working papers on this research have been prepared and will be published during the next reporting period The research results of the district-level study have alreadybeen published in English in a volume entitled The District Chief at Work A study of a fishing village also a part of this project is in preparation

The publication entitled My Thuan The Study of a Mekong Delta Village in South Vietnam previously noted is one part of the Provincial-Local Administration Study in Vinh Long Province The remaining portions of this study are scheduled for publication later this year

One member prepared in mimeographed form an analysis of the character of The Future Civil Servant in Vietnam A Study of NIA Students This study deals with economic social and cultural backgrounds and attitudes of NIA stulents

In the past MSUG has been involved in problems ranging from local governmentin Vietnam to broad policy issues The cumulative experiences MSUG has gainedmade it a valuable residue of information whose services have been requested bydiverse Vietnamese and American agencies Many of the accomplishments of the past six months reflect this type of cooperation

- 21 -

MSUG played a major role in planning and conducting a series of American Studies Seminars held in Dalat between June 4 and June 14 The first of these seminarssponsored by the Embassy and USIS was primarily composed of Vietnamese universitystudents The second seminar had an audience compriaed of university professorscivil servants and intellectuals Three members of MSUG participated in the semshyinar

MSUG personnel assisted the USOM Malaria Eradication Program by helping in the preparation of research materials to ascertain population attitudes toward the program A guide book Fundamentals of Interviewing was prepared in Vietnamese for the use of the project This manual will be available to American and Vietshynamese agencies

MSUG was called upon by USOM for advice on the const~uction of an over-all designfor a study of returned participants

Research was carried out in conjunction with NIA students on problems of occupashytional prestige and mobility in Saigon A mimeogrophed paper has been circushylated on the results of this research

MSUG personnel rendered advice to the USIS film section on the content and typesof film that might be useful in aiding the counter-insurgency program Duringthe previous reporting period MSUG sponsored a seminar on Problems of Leadershyship and Local Administration in which members of USIS USOM IVS CARE and other American agencies participated A pamphlet is presently being prepared summarizing the major findings of the conference group

A short conference was conducted for interested personnel at USOM on problems of local government MSUG continued in its role as advisor to USIS on the PL 480 book translation program as well as advisor to the Center for Vietnamese Studies In the latter capacity MSUG devised a questionnaire for CVS on aspects of social and economic classes in Saigon

In-Service Training

The most significant accomplishment for the reporting period was the conduct of abasic training course for in-service training officers Fifteen participantsattended this course and each in addition to the training received completed a manual which is a plan for a systematic training activity for his agency In addition plans were drawn up for the offering of a second such course this yearto be held in August Participants for this second course have already been reshycruited

In the area of national policy a proposed in-service training policy was submitshyted to a joint committee representing the NIA and the General Directorate of Civil Service These agencies as of the close of the period are now preparing a draft national in-service training polic for submission to higher authority

- 22 -

Project Agreement 430-77-238 Development of Provincial Training Centers for Government Service was negotiated and signed by the Department of Interior NIAand the US Technical advisor The Department of Interior coordinating the actshyivities of the several provinces is the cooperating agency while the NIA and the USIA serve in an advisory capacity The NIAts role as an advisor is an unique feature of this project The main purpose of this arrangement is to strengthenthe status of the NIA as a service and advisory agency This project agreementprovides for the construction of fifteen provincial training centers establishshyment of a provincial training policy and installation of a training reporting system for the provincPs At the close of the reporting period construction plansrfor all fifteen provincial training centers had been submitted by the provinces through the Department of Interior to the NIA and had been approved In a numberof instances some provinces are contributing additional construction funds in order to build centers which are larger and more elaborate than those permitted within the contribution made through the Pro-Ag

Four participants were granted tours to the Republic of the Philippines in order to attend the basic training officers course offered in Manila by the Bureau ofCivil Service and the Institute of Public Administration Upon completion of the course they returned to their respective ageneies One of the participants is on the staff of the In-Service Training Division of the NIA

In June the Chief of the In-Service Training Division NIA left on a three-month observation tour of training activities His tor will include the PhilippineIslands Korea and various states municipalities and the federal government of the United States

The monthly magazine of in-service training affairs entitled Progress continued publication at the rate of 6000 per month Its new title and format appear to be more convenient and attractive than the old

During the first six months of 1961 nine typing training courses were completedin the various departments and provinces These courses were offered by typisttrainers who have been trained by the NIA These trainers received continuingadvice and guidance from the NIA-MSUG typing-training staff The total for such typing training courses in the departments and provinces now stands at 73 In addition the instructional booklet used in these typing courses underwent reshyvision and plans were made to publish the fourth edition of 2000 copies

The translation and publication in Vietnamese of Dr DL Carmichaelss studyA Standard Vietnamese Typewriter was completed during the latter part of the reshyporting period Because of the difficulty of translation and the time required to complete it the holding of a conference to discuss the official governmentadoption of the standard typewriter has been delayed Included in the translashytion is a glossary of terms in Vietnamese especially developed in the interest of consistent typewriter terminology in Vietnam

A controlled experiment was conducted with ten typists of the Surete to detershymine the effect on productivity of the use of the standardized typewriter The results although based on an inadequate sample indicate a marked increase in

- 23 shy

productivity when Vietnamese typists regularly use a standard typewriter An ac count of this experiment was published in two languages under the title tExperiment on the Standard Vietnamese Typewriter

As usual the In-Service Training Division NIA continued to provide advice andguidance on in-service training programs throughout the central government and t] provinces

In March the In-Service Training project agreement was terminated as plannedand the activities therein were transferred to Project Agreement 430-77-080Development of the National Institute of Administration with the exception of dollar expenditures for audio-visual equipment and participants These latter items were covered under a USOM project agreement

A Look Ahead

The most pertinent fact affecting MSUGs future activities is that the contractis scheduled to expire one year hence In anticipation of this termination dateMSUG has reduced the size of its PAD complement However the reduction in stafl has been greater than desirable since it was intended that some of the departingpersonnel would be replaced These replacements have not yet been forthcomingBy August in addition to the Chief Advisor MSUG technicians advising the NIA will consist of an in-service training specialist and an anthropologist It isunlikely that there will be advisors in economics or public administration the primary fields of interest of the NIA

The scope and nature of MSUGs plans during the next reporting period are comshymensurate with the small size of the group although the number and range of reshysponsibilities under the present NIAMSUG Project Agreement readilyy insure full use of any additional personnel that may be recruited The primary emphasis of MSUG in the ensuing months will be to shift to the NIA greater responsioility for those programs in which MSUG istill involved MSUG will continue to maintain an interest in all NIA activities The move of the NIA into its new campus will require some special cooperation from MSUG However MSUG will attempt to limit itelf to a purely consultative role

To augment the already substantial body of publications in Vietnamese it is exshypected that in the next reporting period there will be published an extended sumshymary of a symposium of village leadership a survey of student backgrounds and reports coming out of the Quang Nam Province research project In addition thehighland province village studies planned for the next half year should be pubshylished

Because of this large body of material now appropriate and available for studentreading efforts will be made to improve the reading room concept in the libraryand promote required outside reading to supplement classroom study Efforts willalso be continued to improve course contents teaching methods examination proshycedures and class scheduling In short the remaining months of 1961 will emshyphasize quality in the administrative and academic Drocedurps of thp NTA

- 24 -

During the last half of 1961 the conduct of a second and possibly a third basic training officers course will have high priority A An intrinsic part of this program will be the follow-up advice and assistance to the participants of these courses with a view to their active occupation as training officers in their reshyspective agencies Also of a high-order priority will be the recommendation of a national training policy following proposals made by the NIA and the Directorate General of Civil Service Working with the Department of Interior and the provincesthe NIA and the USIA will push to achieve construction for fifteen provincial trainshying centers called for under Pro AG 430-77-238 and the completion of six other centers provided for under a previous Pro Ag A particularly important corequishysite of this project will be the establishment of a provincial training policy and a provincial training reporting system In connection with aid in the improvementof typing the USOM through the employment of a specialist will assume functions presently undertaken by MSUG particularly in connection with the official adoptionof the standard Vietnamese typewriter The determination as to which agency MSUG or USOM will undertake the organization of a conference of high-level officials for purposes of considering the report and recommendations of the standard typeshywriter will be negotiated during the forthcoming half year

As indicated earlier the Public Administration Division as an organization comshyponent will beeliminated in July In the interest of a simpler organization and more efficient procedures and taking into account the reduced staff of the divishysion the decision has been made to have all technicians in the field of public administration report directly to the Chief Advisor

- 25 -

ADMINISTRATIVE SERVICES DIVISION

The phasing down of personnel both local and American has constituted a majoractivity of the Administrative Services Division during this reporting periodThe American staff of the division was reduced by one secretary and the localdivisional staff was reduded by 13 Reductions in American staff who are not reshyplaced of course require reductions in support and services Some of these reshyductions were as follows

January 1 1961 June 30 1961

American Personnel 20 9 Locally Hired Personnel (Total) 88 71

By Division Administrative Services Public Administration Police Administration

62 20 6

49 20 2

Houses Leased 14 7 Motor Pool 15 7

Total expenditures during this six-month period were VN$803432536 (see Appendix B for detail)

Integration of administrative support with the NIA is still non-existent Nor are the immediate prospects of such integration encouraging In fact itwillbe necessary for MSUG to maintain the new NIA campus from the time it is completshyed in late summer until fanuary 1 1962 This situation has arisen mainly beshycause of the NIAs inability to obtain the additional funds essential to provideadequate personnel to take care of the new campus It is expected but not asshysured that as of January 1 1962 the NIA will take over MSUGs maintenmnce and custodial staff and thereby provide its own maintenance

Mr Emery MSUG General ServicesOfficer has spent considerable time during thesix-month period advising and checking on the construction at the new NIA campusAs a member of the technical committee he has been responsible for the eliminashytion of several construction deficiencies thus reducing future maintenance and repair costs Departing from his normal role as technical assistant Mr Emeryactually assumed the responsibility for obtaining information and quotations onthe additional libr-ary equipment (most of which can be purchased locally) which will be needed for the new library

With respect to the remaining tasks necessary to prepare the new buildings for occupancy such as the installation of telephones and the construction of a maintenance area Mr Emery will act as advisor and consultant

- 19 -

During the reporting period the Chief of the Division was reassined to the posishytion of Chief Advisor and an economics advisor and a pblic admnistration adshyvisor also left the Division upon the termination of their tours of duty No replacements arrived to alleviate the effect of the loss of fifty percent of the technical advisors in the Division In addition the American divisional secretary terminated her services and was not replaced

Academic Instruction

During the report period the NIA completed its first academic year with its new curriculum This year was considered one of experimentation and adjustment to the new curriculum and a number of problems were encountered The NIA for example did not have sufficiently trained staff members to teach some of the new courses Thus one member of the MSUG staff taught a two-semester course in sociology It is expected that a newly hired NIA faculty member will assume the responsibility for this course during the next academic year A text with a glossary of technishycal terms based upon the previous course will be published as a guide for future sociology courses An introductory sociology course and a seminar in Public Adshyministration were also given by MSUG members at the University of Saigon In addition four lectures exploring the relationships between sociology and economshyics in a Vietnamese village were given at the Agricultural College at Blao

In January the NIA graduated 29 students from the three-year degree program In April the majority of the students either began their internship program or undershytook their military training period Contacts with individual faculty members were minimal after April because of the vacation period

Prior to the completion of the academic year MSUG conducted an extensive studyof the NIA This study concentrated on the utilization of the teaching faculty problems of the Institute and areas for improving the training of civil servants at the NIA This study was the basis of a series of conversations first between the NIA and MSUG and then within the NIA itself on the topic of continuing imshyprovement of the NIA These meetings generated a number of suggestions on how the NIA may more successfully fulfill its mission The NIA agreed ia principle with a substantial namber of suggestions and stated its intentions to act upon them at an early date

Despite the high priority given to the need to take measures for the continuing improvement of the NIA the NIA found it inconvenient to act immediately because of the summer vacation period It is hoped that when classes resume in August the Institute will take measures toward the immediate implementation of many of the suggestions The taking of decisive action by the NIA after the new scholastic year begins on the suggestions already accepted in principle by the Institute would be an important factor in engenderiig MSUGIs enthusiastic support for a conshytract renewal

The monthly lecture series continued under NIA sponsorship However only one lecture wac actually given AnMSUG staff member talked on problems of economic development in Vietnam The scheduling of only lecture by the NIA and the poor attendance indicated a lack of planning and interest which may lead to the posshysible suspension of the program until a more auspicious time

- 20 -

In addition to the textbooks prepared in 1960 by NIA and MSUG a number of books in Vietnamese have been published by MSUG staff members during the reporting pershyiod in public administration political science economics and sociology Thetitles of these books are given in English under the Research Activities section of this report There is now available in Vietnamese an appreciable body of social science literature for student use The more immediate problem is no longshyer one of introducing these materials into the classroom This will require varshyious NIA professors to reorganize their established teaching methods and placegreater reliance upon the student to engage in outside reading

Research Activities

Both the NIA and MSUG staff members were active in research and publication A large number of articles have appeared in the NIA Journal EROPA Review QueHuong Concept and other widely distributed scholarly journals and magazinesMSUG personnel completed a number of studies which have been published in both Vietnamese and English Among these are Area Administration nVietnam LocalFinances in Vietnam a Study of 25 Villages (Report No 3 of the Local Adminisshytration Series) -My Thuan The Study of a Mekong i)elta Village in South VietnamThe Future Civil Servant in Vietnam - a Profile of lIIA Students Economic Growth Capital Formation and Public Policy and Essays on Economic Development

In cooperation with NIA faculty members MSUG personnel conducted research into problems of local government in Quang Nam Province After a preliminary trip deshysigned to establish research procedures in the provinces the NIA-MSUG research team spent two weeks in Quang Nam Various members of the research team concenshytrated on village organization while other members devoted their attention to administrative problems at the district and province levels Five professorsfrom the NIA and three MSUG advisors participated in this research Working papers on this research have been prepared and will be published during the next reporting period The research results of the district-level study have alreadybeen published in English in a volume entitled The District Chief at Work A study of a fishing village also a part of this project is in preparation

The publication entitled My Thuan The Study of a Mekong Delta Village in South Vietnam previously noted is one part of the Provincial-Local Administration Study in Vinh Long Province The remaining portions of this study are scheduled for publication later this year

One member prepared in mimeographed form an analysis of the character of The Future Civil Servant in Vietnam A Study of NIA Students This study deals with economic social and cultural backgrounds and attitudes of NIA stulents

In the past MSUG has been involved in problems ranging from local governmentin Vietnam to broad policy issues The cumulative experiences MSUG has gainedmade it a valuable residue of information whose services have been requested bydiverse Vietnamese and American agencies Many of the accomplishments of the past six months reflect this type of cooperation

- 21 -

MSUG played a major role in planning and conducting a series of American Studies Seminars held in Dalat between June 4 and June 14 The first of these seminarssponsored by the Embassy and USIS was primarily composed of Vietnamese universitystudents The second seminar had an audience compriaed of university professorscivil servants and intellectuals Three members of MSUG participated in the semshyinar

MSUG personnel assisted the USOM Malaria Eradication Program by helping in the preparation of research materials to ascertain population attitudes toward the program A guide book Fundamentals of Interviewing was prepared in Vietnamese for the use of the project This manual will be available to American and Vietshynamese agencies

MSUG was called upon by USOM for advice on the const~uction of an over-all designfor a study of returned participants

Research was carried out in conjunction with NIA students on problems of occupashytional prestige and mobility in Saigon A mimeogrophed paper has been circushylated on the results of this research

MSUG personnel rendered advice to the USIS film section on the content and typesof film that might be useful in aiding the counter-insurgency program Duringthe previous reporting period MSUG sponsored a seminar on Problems of Leadershyship and Local Administration in which members of USIS USOM IVS CARE and other American agencies participated A pamphlet is presently being prepared summarizing the major findings of the conference group

A short conference was conducted for interested personnel at USOM on problems of local government MSUG continued in its role as advisor to USIS on the PL 480 book translation program as well as advisor to the Center for Vietnamese Studies In the latter capacity MSUG devised a questionnaire for CVS on aspects of social and economic classes in Saigon

In-Service Training

The most significant accomplishment for the reporting period was the conduct of abasic training course for in-service training officers Fifteen participantsattended this course and each in addition to the training received completed a manual which is a plan for a systematic training activity for his agency In addition plans were drawn up for the offering of a second such course this yearto be held in August Participants for this second course have already been reshycruited

In the area of national policy a proposed in-service training policy was submitshyted to a joint committee representing the NIA and the General Directorate of Civil Service These agencies as of the close of the period are now preparing a draft national in-service training polic for submission to higher authority

- 22 -

Project Agreement 430-77-238 Development of Provincial Training Centers for Government Service was negotiated and signed by the Department of Interior NIAand the US Technical advisor The Department of Interior coordinating the actshyivities of the several provinces is the cooperating agency while the NIA and the USIA serve in an advisory capacity The NIAts role as an advisor is an unique feature of this project The main purpose of this arrangement is to strengthenthe status of the NIA as a service and advisory agency This project agreementprovides for the construction of fifteen provincial training centers establishshyment of a provincial training policy and installation of a training reporting system for the provincPs At the close of the reporting period construction plansrfor all fifteen provincial training centers had been submitted by the provinces through the Department of Interior to the NIA and had been approved In a numberof instances some provinces are contributing additional construction funds in order to build centers which are larger and more elaborate than those permitted within the contribution made through the Pro-Ag

Four participants were granted tours to the Republic of the Philippines in order to attend the basic training officers course offered in Manila by the Bureau ofCivil Service and the Institute of Public Administration Upon completion of the course they returned to their respective ageneies One of the participants is on the staff of the In-Service Training Division of the NIA

In June the Chief of the In-Service Training Division NIA left on a three-month observation tour of training activities His tor will include the PhilippineIslands Korea and various states municipalities and the federal government of the United States

The monthly magazine of in-service training affairs entitled Progress continued publication at the rate of 6000 per month Its new title and format appear to be more convenient and attractive than the old

During the first six months of 1961 nine typing training courses were completedin the various departments and provinces These courses were offered by typisttrainers who have been trained by the NIA These trainers received continuingadvice and guidance from the NIA-MSUG typing-training staff The total for such typing training courses in the departments and provinces now stands at 73 In addition the instructional booklet used in these typing courses underwent reshyvision and plans were made to publish the fourth edition of 2000 copies

The translation and publication in Vietnamese of Dr DL Carmichaelss studyA Standard Vietnamese Typewriter was completed during the latter part of the reshyporting period Because of the difficulty of translation and the time required to complete it the holding of a conference to discuss the official governmentadoption of the standard typewriter has been delayed Included in the translashytion is a glossary of terms in Vietnamese especially developed in the interest of consistent typewriter terminology in Vietnam

A controlled experiment was conducted with ten typists of the Surete to detershymine the effect on productivity of the use of the standardized typewriter The results although based on an inadequate sample indicate a marked increase in

- 23 shy

productivity when Vietnamese typists regularly use a standard typewriter An ac count of this experiment was published in two languages under the title tExperiment on the Standard Vietnamese Typewriter

As usual the In-Service Training Division NIA continued to provide advice andguidance on in-service training programs throughout the central government and t] provinces

In March the In-Service Training project agreement was terminated as plannedand the activities therein were transferred to Project Agreement 430-77-080Development of the National Institute of Administration with the exception of dollar expenditures for audio-visual equipment and participants These latter items were covered under a USOM project agreement

A Look Ahead

The most pertinent fact affecting MSUGs future activities is that the contractis scheduled to expire one year hence In anticipation of this termination dateMSUG has reduced the size of its PAD complement However the reduction in stafl has been greater than desirable since it was intended that some of the departingpersonnel would be replaced These replacements have not yet been forthcomingBy August in addition to the Chief Advisor MSUG technicians advising the NIA will consist of an in-service training specialist and an anthropologist It isunlikely that there will be advisors in economics or public administration the primary fields of interest of the NIA

The scope and nature of MSUGs plans during the next reporting period are comshymensurate with the small size of the group although the number and range of reshysponsibilities under the present NIAMSUG Project Agreement readilyy insure full use of any additional personnel that may be recruited The primary emphasis of MSUG in the ensuing months will be to shift to the NIA greater responsioility for those programs in which MSUG istill involved MSUG will continue to maintain an interest in all NIA activities The move of the NIA into its new campus will require some special cooperation from MSUG However MSUG will attempt to limit itelf to a purely consultative role

To augment the already substantial body of publications in Vietnamese it is exshypected that in the next reporting period there will be published an extended sumshymary of a symposium of village leadership a survey of student backgrounds and reports coming out of the Quang Nam Province research project In addition thehighland province village studies planned for the next half year should be pubshylished

Because of this large body of material now appropriate and available for studentreading efforts will be made to improve the reading room concept in the libraryand promote required outside reading to supplement classroom study Efforts willalso be continued to improve course contents teaching methods examination proshycedures and class scheduling In short the remaining months of 1961 will emshyphasize quality in the administrative and academic Drocedurps of thp NTA

- 24 -

During the last half of 1961 the conduct of a second and possibly a third basic training officers course will have high priority A An intrinsic part of this program will be the follow-up advice and assistance to the participants of these courses with a view to their active occupation as training officers in their reshyspective agencies Also of a high-order priority will be the recommendation of a national training policy following proposals made by the NIA and the Directorate General of Civil Service Working with the Department of Interior and the provincesthe NIA and the USIA will push to achieve construction for fifteen provincial trainshying centers called for under Pro AG 430-77-238 and the completion of six other centers provided for under a previous Pro Ag A particularly important corequishysite of this project will be the establishment of a provincial training policy and a provincial training reporting system In connection with aid in the improvementof typing the USOM through the employment of a specialist will assume functions presently undertaken by MSUG particularly in connection with the official adoptionof the standard Vietnamese typewriter The determination as to which agency MSUG or USOM will undertake the organization of a conference of high-level officials for purposes of considering the report and recommendations of the standard typeshywriter will be negotiated during the forthcoming half year

As indicated earlier the Public Administration Division as an organization comshyponent will beeliminated in July In the interest of a simpler organization and more efficient procedures and taking into account the reduced staff of the divishysion the decision has been made to have all technicians in the field of public administration report directly to the Chief Advisor

- 25 -

ADMINISTRATIVE SERVICES DIVISION

The phasing down of personnel both local and American has constituted a majoractivity of the Administrative Services Division during this reporting periodThe American staff of the division was reduced by one secretary and the localdivisional staff was reduded by 13 Reductions in American staff who are not reshyplaced of course require reductions in support and services Some of these reshyductions were as follows

January 1 1961 June 30 1961

American Personnel 20 9 Locally Hired Personnel (Total) 88 71

By Division Administrative Services Public Administration Police Administration

62 20 6

49 20 2

Houses Leased 14 7 Motor Pool 15 7

Total expenditures during this six-month period were VN$803432536 (see Appendix B for detail)

Integration of administrative support with the NIA is still non-existent Nor are the immediate prospects of such integration encouraging In fact itwillbe necessary for MSUG to maintain the new NIA campus from the time it is completshyed in late summer until fanuary 1 1962 This situation has arisen mainly beshycause of the NIAs inability to obtain the additional funds essential to provideadequate personnel to take care of the new campus It is expected but not asshysured that as of January 1 1962 the NIA will take over MSUGs maintenmnce and custodial staff and thereby provide its own maintenance

Mr Emery MSUG General ServicesOfficer has spent considerable time during thesix-month period advising and checking on the construction at the new NIA campusAs a member of the technical committee he has been responsible for the eliminashytion of several construction deficiencies thus reducing future maintenance and repair costs Departing from his normal role as technical assistant Mr Emeryactually assumed the responsibility for obtaining information and quotations onthe additional libr-ary equipment (most of which can be purchased locally) which will be needed for the new library

With respect to the remaining tasks necessary to prepare the new buildings for occupancy such as the installation of telephones and the construction of a maintenance area Mr Emery will act as advisor and consultant

- 20 -

In addition to the textbooks prepared in 1960 by NIA and MSUG a number of books in Vietnamese have been published by MSUG staff members during the reporting pershyiod in public administration political science economics and sociology Thetitles of these books are given in English under the Research Activities section of this report There is now available in Vietnamese an appreciable body of social science literature for student use The more immediate problem is no longshyer one of introducing these materials into the classroom This will require varshyious NIA professors to reorganize their established teaching methods and placegreater reliance upon the student to engage in outside reading

Research Activities

Both the NIA and MSUG staff members were active in research and publication A large number of articles have appeared in the NIA Journal EROPA Review QueHuong Concept and other widely distributed scholarly journals and magazinesMSUG personnel completed a number of studies which have been published in both Vietnamese and English Among these are Area Administration nVietnam LocalFinances in Vietnam a Study of 25 Villages (Report No 3 of the Local Adminisshytration Series) -My Thuan The Study of a Mekong i)elta Village in South VietnamThe Future Civil Servant in Vietnam - a Profile of lIIA Students Economic Growth Capital Formation and Public Policy and Essays on Economic Development

In cooperation with NIA faculty members MSUG personnel conducted research into problems of local government in Quang Nam Province After a preliminary trip deshysigned to establish research procedures in the provinces the NIA-MSUG research team spent two weeks in Quang Nam Various members of the research team concenshytrated on village organization while other members devoted their attention to administrative problems at the district and province levels Five professorsfrom the NIA and three MSUG advisors participated in this research Working papers on this research have been prepared and will be published during the next reporting period The research results of the district-level study have alreadybeen published in English in a volume entitled The District Chief at Work A study of a fishing village also a part of this project is in preparation

The publication entitled My Thuan The Study of a Mekong Delta Village in South Vietnam previously noted is one part of the Provincial-Local Administration Study in Vinh Long Province The remaining portions of this study are scheduled for publication later this year

One member prepared in mimeographed form an analysis of the character of The Future Civil Servant in Vietnam A Study of NIA Students This study deals with economic social and cultural backgrounds and attitudes of NIA stulents

In the past MSUG has been involved in problems ranging from local governmentin Vietnam to broad policy issues The cumulative experiences MSUG has gainedmade it a valuable residue of information whose services have been requested bydiverse Vietnamese and American agencies Many of the accomplishments of the past six months reflect this type of cooperation

- 21 -

MSUG played a major role in planning and conducting a series of American Studies Seminars held in Dalat between June 4 and June 14 The first of these seminarssponsored by the Embassy and USIS was primarily composed of Vietnamese universitystudents The second seminar had an audience compriaed of university professorscivil servants and intellectuals Three members of MSUG participated in the semshyinar

MSUG personnel assisted the USOM Malaria Eradication Program by helping in the preparation of research materials to ascertain population attitudes toward the program A guide book Fundamentals of Interviewing was prepared in Vietnamese for the use of the project This manual will be available to American and Vietshynamese agencies

MSUG was called upon by USOM for advice on the const~uction of an over-all designfor a study of returned participants

Research was carried out in conjunction with NIA students on problems of occupashytional prestige and mobility in Saigon A mimeogrophed paper has been circushylated on the results of this research

MSUG personnel rendered advice to the USIS film section on the content and typesof film that might be useful in aiding the counter-insurgency program Duringthe previous reporting period MSUG sponsored a seminar on Problems of Leadershyship and Local Administration in which members of USIS USOM IVS CARE and other American agencies participated A pamphlet is presently being prepared summarizing the major findings of the conference group

A short conference was conducted for interested personnel at USOM on problems of local government MSUG continued in its role as advisor to USIS on the PL 480 book translation program as well as advisor to the Center for Vietnamese Studies In the latter capacity MSUG devised a questionnaire for CVS on aspects of social and economic classes in Saigon

In-Service Training

The most significant accomplishment for the reporting period was the conduct of abasic training course for in-service training officers Fifteen participantsattended this course and each in addition to the training received completed a manual which is a plan for a systematic training activity for his agency In addition plans were drawn up for the offering of a second such course this yearto be held in August Participants for this second course have already been reshycruited

In the area of national policy a proposed in-service training policy was submitshyted to a joint committee representing the NIA and the General Directorate of Civil Service These agencies as of the close of the period are now preparing a draft national in-service training polic for submission to higher authority

- 22 -

Project Agreement 430-77-238 Development of Provincial Training Centers for Government Service was negotiated and signed by the Department of Interior NIAand the US Technical advisor The Department of Interior coordinating the actshyivities of the several provinces is the cooperating agency while the NIA and the USIA serve in an advisory capacity The NIAts role as an advisor is an unique feature of this project The main purpose of this arrangement is to strengthenthe status of the NIA as a service and advisory agency This project agreementprovides for the construction of fifteen provincial training centers establishshyment of a provincial training policy and installation of a training reporting system for the provincPs At the close of the reporting period construction plansrfor all fifteen provincial training centers had been submitted by the provinces through the Department of Interior to the NIA and had been approved In a numberof instances some provinces are contributing additional construction funds in order to build centers which are larger and more elaborate than those permitted within the contribution made through the Pro-Ag

Four participants were granted tours to the Republic of the Philippines in order to attend the basic training officers course offered in Manila by the Bureau ofCivil Service and the Institute of Public Administration Upon completion of the course they returned to their respective ageneies One of the participants is on the staff of the In-Service Training Division of the NIA

In June the Chief of the In-Service Training Division NIA left on a three-month observation tour of training activities His tor will include the PhilippineIslands Korea and various states municipalities and the federal government of the United States

The monthly magazine of in-service training affairs entitled Progress continued publication at the rate of 6000 per month Its new title and format appear to be more convenient and attractive than the old

During the first six months of 1961 nine typing training courses were completedin the various departments and provinces These courses were offered by typisttrainers who have been trained by the NIA These trainers received continuingadvice and guidance from the NIA-MSUG typing-training staff The total for such typing training courses in the departments and provinces now stands at 73 In addition the instructional booklet used in these typing courses underwent reshyvision and plans were made to publish the fourth edition of 2000 copies

The translation and publication in Vietnamese of Dr DL Carmichaelss studyA Standard Vietnamese Typewriter was completed during the latter part of the reshyporting period Because of the difficulty of translation and the time required to complete it the holding of a conference to discuss the official governmentadoption of the standard typewriter has been delayed Included in the translashytion is a glossary of terms in Vietnamese especially developed in the interest of consistent typewriter terminology in Vietnam

A controlled experiment was conducted with ten typists of the Surete to detershymine the effect on productivity of the use of the standardized typewriter The results although based on an inadequate sample indicate a marked increase in

- 23 shy

productivity when Vietnamese typists regularly use a standard typewriter An ac count of this experiment was published in two languages under the title tExperiment on the Standard Vietnamese Typewriter

As usual the In-Service Training Division NIA continued to provide advice andguidance on in-service training programs throughout the central government and t] provinces

In March the In-Service Training project agreement was terminated as plannedand the activities therein were transferred to Project Agreement 430-77-080Development of the National Institute of Administration with the exception of dollar expenditures for audio-visual equipment and participants These latter items were covered under a USOM project agreement

A Look Ahead

The most pertinent fact affecting MSUGs future activities is that the contractis scheduled to expire one year hence In anticipation of this termination dateMSUG has reduced the size of its PAD complement However the reduction in stafl has been greater than desirable since it was intended that some of the departingpersonnel would be replaced These replacements have not yet been forthcomingBy August in addition to the Chief Advisor MSUG technicians advising the NIA will consist of an in-service training specialist and an anthropologist It isunlikely that there will be advisors in economics or public administration the primary fields of interest of the NIA

The scope and nature of MSUGs plans during the next reporting period are comshymensurate with the small size of the group although the number and range of reshysponsibilities under the present NIAMSUG Project Agreement readilyy insure full use of any additional personnel that may be recruited The primary emphasis of MSUG in the ensuing months will be to shift to the NIA greater responsioility for those programs in which MSUG istill involved MSUG will continue to maintain an interest in all NIA activities The move of the NIA into its new campus will require some special cooperation from MSUG However MSUG will attempt to limit itelf to a purely consultative role

To augment the already substantial body of publications in Vietnamese it is exshypected that in the next reporting period there will be published an extended sumshymary of a symposium of village leadership a survey of student backgrounds and reports coming out of the Quang Nam Province research project In addition thehighland province village studies planned for the next half year should be pubshylished

Because of this large body of material now appropriate and available for studentreading efforts will be made to improve the reading room concept in the libraryand promote required outside reading to supplement classroom study Efforts willalso be continued to improve course contents teaching methods examination proshycedures and class scheduling In short the remaining months of 1961 will emshyphasize quality in the administrative and academic Drocedurps of thp NTA

- 24 -

During the last half of 1961 the conduct of a second and possibly a third basic training officers course will have high priority A An intrinsic part of this program will be the follow-up advice and assistance to the participants of these courses with a view to their active occupation as training officers in their reshyspective agencies Also of a high-order priority will be the recommendation of a national training policy following proposals made by the NIA and the Directorate General of Civil Service Working with the Department of Interior and the provincesthe NIA and the USIA will push to achieve construction for fifteen provincial trainshying centers called for under Pro AG 430-77-238 and the completion of six other centers provided for under a previous Pro Ag A particularly important corequishysite of this project will be the establishment of a provincial training policy and a provincial training reporting system In connection with aid in the improvementof typing the USOM through the employment of a specialist will assume functions presently undertaken by MSUG particularly in connection with the official adoptionof the standard Vietnamese typewriter The determination as to which agency MSUG or USOM will undertake the organization of a conference of high-level officials for purposes of considering the report and recommendations of the standard typeshywriter will be negotiated during the forthcoming half year

As indicated earlier the Public Administration Division as an organization comshyponent will beeliminated in July In the interest of a simpler organization and more efficient procedures and taking into account the reduced staff of the divishysion the decision has been made to have all technicians in the field of public administration report directly to the Chief Advisor

- 25 -

ADMINISTRATIVE SERVICES DIVISION

The phasing down of personnel both local and American has constituted a majoractivity of the Administrative Services Division during this reporting periodThe American staff of the division was reduced by one secretary and the localdivisional staff was reduded by 13 Reductions in American staff who are not reshyplaced of course require reductions in support and services Some of these reshyductions were as follows

January 1 1961 June 30 1961

American Personnel 20 9 Locally Hired Personnel (Total) 88 71

By Division Administrative Services Public Administration Police Administration

62 20 6

49 20 2

Houses Leased 14 7 Motor Pool 15 7

Total expenditures during this six-month period were VN$803432536 (see Appendix B for detail)

Integration of administrative support with the NIA is still non-existent Nor are the immediate prospects of such integration encouraging In fact itwillbe necessary for MSUG to maintain the new NIA campus from the time it is completshyed in late summer until fanuary 1 1962 This situation has arisen mainly beshycause of the NIAs inability to obtain the additional funds essential to provideadequate personnel to take care of the new campus It is expected but not asshysured that as of January 1 1962 the NIA will take over MSUGs maintenmnce and custodial staff and thereby provide its own maintenance

Mr Emery MSUG General ServicesOfficer has spent considerable time during thesix-month period advising and checking on the construction at the new NIA campusAs a member of the technical committee he has been responsible for the eliminashytion of several construction deficiencies thus reducing future maintenance and repair costs Departing from his normal role as technical assistant Mr Emeryactually assumed the responsibility for obtaining information and quotations onthe additional libr-ary equipment (most of which can be purchased locally) which will be needed for the new library

With respect to the remaining tasks necessary to prepare the new buildings for occupancy such as the installation of telephones and the construction of a maintenance area Mr Emery will act as advisor and consultant

- 21 -

MSUG played a major role in planning and conducting a series of American Studies Seminars held in Dalat between June 4 and June 14 The first of these seminarssponsored by the Embassy and USIS was primarily composed of Vietnamese universitystudents The second seminar had an audience compriaed of university professorscivil servants and intellectuals Three members of MSUG participated in the semshyinar

MSUG personnel assisted the USOM Malaria Eradication Program by helping in the preparation of research materials to ascertain population attitudes toward the program A guide book Fundamentals of Interviewing was prepared in Vietnamese for the use of the project This manual will be available to American and Vietshynamese agencies

MSUG was called upon by USOM for advice on the const~uction of an over-all designfor a study of returned participants

Research was carried out in conjunction with NIA students on problems of occupashytional prestige and mobility in Saigon A mimeogrophed paper has been circushylated on the results of this research

MSUG personnel rendered advice to the USIS film section on the content and typesof film that might be useful in aiding the counter-insurgency program Duringthe previous reporting period MSUG sponsored a seminar on Problems of Leadershyship and Local Administration in which members of USIS USOM IVS CARE and other American agencies participated A pamphlet is presently being prepared summarizing the major findings of the conference group

A short conference was conducted for interested personnel at USOM on problems of local government MSUG continued in its role as advisor to USIS on the PL 480 book translation program as well as advisor to the Center for Vietnamese Studies In the latter capacity MSUG devised a questionnaire for CVS on aspects of social and economic classes in Saigon

In-Service Training

The most significant accomplishment for the reporting period was the conduct of abasic training course for in-service training officers Fifteen participantsattended this course and each in addition to the training received completed a manual which is a plan for a systematic training activity for his agency In addition plans were drawn up for the offering of a second such course this yearto be held in August Participants for this second course have already been reshycruited

In the area of national policy a proposed in-service training policy was submitshyted to a joint committee representing the NIA and the General Directorate of Civil Service These agencies as of the close of the period are now preparing a draft national in-service training polic for submission to higher authority

- 22 -

Project Agreement 430-77-238 Development of Provincial Training Centers for Government Service was negotiated and signed by the Department of Interior NIAand the US Technical advisor The Department of Interior coordinating the actshyivities of the several provinces is the cooperating agency while the NIA and the USIA serve in an advisory capacity The NIAts role as an advisor is an unique feature of this project The main purpose of this arrangement is to strengthenthe status of the NIA as a service and advisory agency This project agreementprovides for the construction of fifteen provincial training centers establishshyment of a provincial training policy and installation of a training reporting system for the provincPs At the close of the reporting period construction plansrfor all fifteen provincial training centers had been submitted by the provinces through the Department of Interior to the NIA and had been approved In a numberof instances some provinces are contributing additional construction funds in order to build centers which are larger and more elaborate than those permitted within the contribution made through the Pro-Ag

Four participants were granted tours to the Republic of the Philippines in order to attend the basic training officers course offered in Manila by the Bureau ofCivil Service and the Institute of Public Administration Upon completion of the course they returned to their respective ageneies One of the participants is on the staff of the In-Service Training Division of the NIA

In June the Chief of the In-Service Training Division NIA left on a three-month observation tour of training activities His tor will include the PhilippineIslands Korea and various states municipalities and the federal government of the United States

The monthly magazine of in-service training affairs entitled Progress continued publication at the rate of 6000 per month Its new title and format appear to be more convenient and attractive than the old

During the first six months of 1961 nine typing training courses were completedin the various departments and provinces These courses were offered by typisttrainers who have been trained by the NIA These trainers received continuingadvice and guidance from the NIA-MSUG typing-training staff The total for such typing training courses in the departments and provinces now stands at 73 In addition the instructional booklet used in these typing courses underwent reshyvision and plans were made to publish the fourth edition of 2000 copies

The translation and publication in Vietnamese of Dr DL Carmichaelss studyA Standard Vietnamese Typewriter was completed during the latter part of the reshyporting period Because of the difficulty of translation and the time required to complete it the holding of a conference to discuss the official governmentadoption of the standard typewriter has been delayed Included in the translashytion is a glossary of terms in Vietnamese especially developed in the interest of consistent typewriter terminology in Vietnam

A controlled experiment was conducted with ten typists of the Surete to detershymine the effect on productivity of the use of the standardized typewriter The results although based on an inadequate sample indicate a marked increase in

- 23 shy

productivity when Vietnamese typists regularly use a standard typewriter An ac count of this experiment was published in two languages under the title tExperiment on the Standard Vietnamese Typewriter

As usual the In-Service Training Division NIA continued to provide advice andguidance on in-service training programs throughout the central government and t] provinces

In March the In-Service Training project agreement was terminated as plannedand the activities therein were transferred to Project Agreement 430-77-080Development of the National Institute of Administration with the exception of dollar expenditures for audio-visual equipment and participants These latter items were covered under a USOM project agreement

A Look Ahead

The most pertinent fact affecting MSUGs future activities is that the contractis scheduled to expire one year hence In anticipation of this termination dateMSUG has reduced the size of its PAD complement However the reduction in stafl has been greater than desirable since it was intended that some of the departingpersonnel would be replaced These replacements have not yet been forthcomingBy August in addition to the Chief Advisor MSUG technicians advising the NIA will consist of an in-service training specialist and an anthropologist It isunlikely that there will be advisors in economics or public administration the primary fields of interest of the NIA

The scope and nature of MSUGs plans during the next reporting period are comshymensurate with the small size of the group although the number and range of reshysponsibilities under the present NIAMSUG Project Agreement readilyy insure full use of any additional personnel that may be recruited The primary emphasis of MSUG in the ensuing months will be to shift to the NIA greater responsioility for those programs in which MSUG istill involved MSUG will continue to maintain an interest in all NIA activities The move of the NIA into its new campus will require some special cooperation from MSUG However MSUG will attempt to limit itelf to a purely consultative role

To augment the already substantial body of publications in Vietnamese it is exshypected that in the next reporting period there will be published an extended sumshymary of a symposium of village leadership a survey of student backgrounds and reports coming out of the Quang Nam Province research project In addition thehighland province village studies planned for the next half year should be pubshylished

Because of this large body of material now appropriate and available for studentreading efforts will be made to improve the reading room concept in the libraryand promote required outside reading to supplement classroom study Efforts willalso be continued to improve course contents teaching methods examination proshycedures and class scheduling In short the remaining months of 1961 will emshyphasize quality in the administrative and academic Drocedurps of thp NTA

- 24 -

During the last half of 1961 the conduct of a second and possibly a third basic training officers course will have high priority A An intrinsic part of this program will be the follow-up advice and assistance to the participants of these courses with a view to their active occupation as training officers in their reshyspective agencies Also of a high-order priority will be the recommendation of a national training policy following proposals made by the NIA and the Directorate General of Civil Service Working with the Department of Interior and the provincesthe NIA and the USIA will push to achieve construction for fifteen provincial trainshying centers called for under Pro AG 430-77-238 and the completion of six other centers provided for under a previous Pro Ag A particularly important corequishysite of this project will be the establishment of a provincial training policy and a provincial training reporting system In connection with aid in the improvementof typing the USOM through the employment of a specialist will assume functions presently undertaken by MSUG particularly in connection with the official adoptionof the standard Vietnamese typewriter The determination as to which agency MSUG or USOM will undertake the organization of a conference of high-level officials for purposes of considering the report and recommendations of the standard typeshywriter will be negotiated during the forthcoming half year

As indicated earlier the Public Administration Division as an organization comshyponent will beeliminated in July In the interest of a simpler organization and more efficient procedures and taking into account the reduced staff of the divishysion the decision has been made to have all technicians in the field of public administration report directly to the Chief Advisor

- 25 -

ADMINISTRATIVE SERVICES DIVISION

The phasing down of personnel both local and American has constituted a majoractivity of the Administrative Services Division during this reporting periodThe American staff of the division was reduced by one secretary and the localdivisional staff was reduded by 13 Reductions in American staff who are not reshyplaced of course require reductions in support and services Some of these reshyductions were as follows

January 1 1961 June 30 1961

American Personnel 20 9 Locally Hired Personnel (Total) 88 71

By Division Administrative Services Public Administration Police Administration

62 20 6

49 20 2

Houses Leased 14 7 Motor Pool 15 7

Total expenditures during this six-month period were VN$803432536 (see Appendix B for detail)

Integration of administrative support with the NIA is still non-existent Nor are the immediate prospects of such integration encouraging In fact itwillbe necessary for MSUG to maintain the new NIA campus from the time it is completshyed in late summer until fanuary 1 1962 This situation has arisen mainly beshycause of the NIAs inability to obtain the additional funds essential to provideadequate personnel to take care of the new campus It is expected but not asshysured that as of January 1 1962 the NIA will take over MSUGs maintenmnce and custodial staff and thereby provide its own maintenance

Mr Emery MSUG General ServicesOfficer has spent considerable time during thesix-month period advising and checking on the construction at the new NIA campusAs a member of the technical committee he has been responsible for the eliminashytion of several construction deficiencies thus reducing future maintenance and repair costs Departing from his normal role as technical assistant Mr Emeryactually assumed the responsibility for obtaining information and quotations onthe additional libr-ary equipment (most of which can be purchased locally) which will be needed for the new library

With respect to the remaining tasks necessary to prepare the new buildings for occupancy such as the installation of telephones and the construction of a maintenance area Mr Emery will act as advisor and consultant

- 22 -

Project Agreement 430-77-238 Development of Provincial Training Centers for Government Service was negotiated and signed by the Department of Interior NIAand the US Technical advisor The Department of Interior coordinating the actshyivities of the several provinces is the cooperating agency while the NIA and the USIA serve in an advisory capacity The NIAts role as an advisor is an unique feature of this project The main purpose of this arrangement is to strengthenthe status of the NIA as a service and advisory agency This project agreementprovides for the construction of fifteen provincial training centers establishshyment of a provincial training policy and installation of a training reporting system for the provincPs At the close of the reporting period construction plansrfor all fifteen provincial training centers had been submitted by the provinces through the Department of Interior to the NIA and had been approved In a numberof instances some provinces are contributing additional construction funds in order to build centers which are larger and more elaborate than those permitted within the contribution made through the Pro-Ag

Four participants were granted tours to the Republic of the Philippines in order to attend the basic training officers course offered in Manila by the Bureau ofCivil Service and the Institute of Public Administration Upon completion of the course they returned to their respective ageneies One of the participants is on the staff of the In-Service Training Division of the NIA

In June the Chief of the In-Service Training Division NIA left on a three-month observation tour of training activities His tor will include the PhilippineIslands Korea and various states municipalities and the federal government of the United States

The monthly magazine of in-service training affairs entitled Progress continued publication at the rate of 6000 per month Its new title and format appear to be more convenient and attractive than the old

During the first six months of 1961 nine typing training courses were completedin the various departments and provinces These courses were offered by typisttrainers who have been trained by the NIA These trainers received continuingadvice and guidance from the NIA-MSUG typing-training staff The total for such typing training courses in the departments and provinces now stands at 73 In addition the instructional booklet used in these typing courses underwent reshyvision and plans were made to publish the fourth edition of 2000 copies

The translation and publication in Vietnamese of Dr DL Carmichaelss studyA Standard Vietnamese Typewriter was completed during the latter part of the reshyporting period Because of the difficulty of translation and the time required to complete it the holding of a conference to discuss the official governmentadoption of the standard typewriter has been delayed Included in the translashytion is a glossary of terms in Vietnamese especially developed in the interest of consistent typewriter terminology in Vietnam

A controlled experiment was conducted with ten typists of the Surete to detershymine the effect on productivity of the use of the standardized typewriter The results although based on an inadequate sample indicate a marked increase in

- 23 shy

productivity when Vietnamese typists regularly use a standard typewriter An ac count of this experiment was published in two languages under the title tExperiment on the Standard Vietnamese Typewriter

As usual the In-Service Training Division NIA continued to provide advice andguidance on in-service training programs throughout the central government and t] provinces

In March the In-Service Training project agreement was terminated as plannedand the activities therein were transferred to Project Agreement 430-77-080Development of the National Institute of Administration with the exception of dollar expenditures for audio-visual equipment and participants These latter items were covered under a USOM project agreement

A Look Ahead

The most pertinent fact affecting MSUGs future activities is that the contractis scheduled to expire one year hence In anticipation of this termination dateMSUG has reduced the size of its PAD complement However the reduction in stafl has been greater than desirable since it was intended that some of the departingpersonnel would be replaced These replacements have not yet been forthcomingBy August in addition to the Chief Advisor MSUG technicians advising the NIA will consist of an in-service training specialist and an anthropologist It isunlikely that there will be advisors in economics or public administration the primary fields of interest of the NIA

The scope and nature of MSUGs plans during the next reporting period are comshymensurate with the small size of the group although the number and range of reshysponsibilities under the present NIAMSUG Project Agreement readilyy insure full use of any additional personnel that may be recruited The primary emphasis of MSUG in the ensuing months will be to shift to the NIA greater responsioility for those programs in which MSUG istill involved MSUG will continue to maintain an interest in all NIA activities The move of the NIA into its new campus will require some special cooperation from MSUG However MSUG will attempt to limit itelf to a purely consultative role

To augment the already substantial body of publications in Vietnamese it is exshypected that in the next reporting period there will be published an extended sumshymary of a symposium of village leadership a survey of student backgrounds and reports coming out of the Quang Nam Province research project In addition thehighland province village studies planned for the next half year should be pubshylished

Because of this large body of material now appropriate and available for studentreading efforts will be made to improve the reading room concept in the libraryand promote required outside reading to supplement classroom study Efforts willalso be continued to improve course contents teaching methods examination proshycedures and class scheduling In short the remaining months of 1961 will emshyphasize quality in the administrative and academic Drocedurps of thp NTA

- 24 -

During the last half of 1961 the conduct of a second and possibly a third basic training officers course will have high priority A An intrinsic part of this program will be the follow-up advice and assistance to the participants of these courses with a view to their active occupation as training officers in their reshyspective agencies Also of a high-order priority will be the recommendation of a national training policy following proposals made by the NIA and the Directorate General of Civil Service Working with the Department of Interior and the provincesthe NIA and the USIA will push to achieve construction for fifteen provincial trainshying centers called for under Pro AG 430-77-238 and the completion of six other centers provided for under a previous Pro Ag A particularly important corequishysite of this project will be the establishment of a provincial training policy and a provincial training reporting system In connection with aid in the improvementof typing the USOM through the employment of a specialist will assume functions presently undertaken by MSUG particularly in connection with the official adoptionof the standard Vietnamese typewriter The determination as to which agency MSUG or USOM will undertake the organization of a conference of high-level officials for purposes of considering the report and recommendations of the standard typeshywriter will be negotiated during the forthcoming half year

As indicated earlier the Public Administration Division as an organization comshyponent will beeliminated in July In the interest of a simpler organization and more efficient procedures and taking into account the reduced staff of the divishysion the decision has been made to have all technicians in the field of public administration report directly to the Chief Advisor

- 25 -

ADMINISTRATIVE SERVICES DIVISION

The phasing down of personnel both local and American has constituted a majoractivity of the Administrative Services Division during this reporting periodThe American staff of the division was reduced by one secretary and the localdivisional staff was reduded by 13 Reductions in American staff who are not reshyplaced of course require reductions in support and services Some of these reshyductions were as follows

January 1 1961 June 30 1961

American Personnel 20 9 Locally Hired Personnel (Total) 88 71

By Division Administrative Services Public Administration Police Administration

62 20 6

49 20 2

Houses Leased 14 7 Motor Pool 15 7

Total expenditures during this six-month period were VN$803432536 (see Appendix B for detail)

Integration of administrative support with the NIA is still non-existent Nor are the immediate prospects of such integration encouraging In fact itwillbe necessary for MSUG to maintain the new NIA campus from the time it is completshyed in late summer until fanuary 1 1962 This situation has arisen mainly beshycause of the NIAs inability to obtain the additional funds essential to provideadequate personnel to take care of the new campus It is expected but not asshysured that as of January 1 1962 the NIA will take over MSUGs maintenmnce and custodial staff and thereby provide its own maintenance

Mr Emery MSUG General ServicesOfficer has spent considerable time during thesix-month period advising and checking on the construction at the new NIA campusAs a member of the technical committee he has been responsible for the eliminashytion of several construction deficiencies thus reducing future maintenance and repair costs Departing from his normal role as technical assistant Mr Emeryactually assumed the responsibility for obtaining information and quotations onthe additional libr-ary equipment (most of which can be purchased locally) which will be needed for the new library

With respect to the remaining tasks necessary to prepare the new buildings for occupancy such as the installation of telephones and the construction of a maintenance area Mr Emery will act as advisor and consultant

- 23 shy

productivity when Vietnamese typists regularly use a standard typewriter An ac count of this experiment was published in two languages under the title tExperiment on the Standard Vietnamese Typewriter

As usual the In-Service Training Division NIA continued to provide advice andguidance on in-service training programs throughout the central government and t] provinces

In March the In-Service Training project agreement was terminated as plannedand the activities therein were transferred to Project Agreement 430-77-080Development of the National Institute of Administration with the exception of dollar expenditures for audio-visual equipment and participants These latter items were covered under a USOM project agreement

A Look Ahead

The most pertinent fact affecting MSUGs future activities is that the contractis scheduled to expire one year hence In anticipation of this termination dateMSUG has reduced the size of its PAD complement However the reduction in stafl has been greater than desirable since it was intended that some of the departingpersonnel would be replaced These replacements have not yet been forthcomingBy August in addition to the Chief Advisor MSUG technicians advising the NIA will consist of an in-service training specialist and an anthropologist It isunlikely that there will be advisors in economics or public administration the primary fields of interest of the NIA

The scope and nature of MSUGs plans during the next reporting period are comshymensurate with the small size of the group although the number and range of reshysponsibilities under the present NIAMSUG Project Agreement readilyy insure full use of any additional personnel that may be recruited The primary emphasis of MSUG in the ensuing months will be to shift to the NIA greater responsioility for those programs in which MSUG istill involved MSUG will continue to maintain an interest in all NIA activities The move of the NIA into its new campus will require some special cooperation from MSUG However MSUG will attempt to limit itelf to a purely consultative role

To augment the already substantial body of publications in Vietnamese it is exshypected that in the next reporting period there will be published an extended sumshymary of a symposium of village leadership a survey of student backgrounds and reports coming out of the Quang Nam Province research project In addition thehighland province village studies planned for the next half year should be pubshylished

Because of this large body of material now appropriate and available for studentreading efforts will be made to improve the reading room concept in the libraryand promote required outside reading to supplement classroom study Efforts willalso be continued to improve course contents teaching methods examination proshycedures and class scheduling In short the remaining months of 1961 will emshyphasize quality in the administrative and academic Drocedurps of thp NTA

- 24 -

During the last half of 1961 the conduct of a second and possibly a third basic training officers course will have high priority A An intrinsic part of this program will be the follow-up advice and assistance to the participants of these courses with a view to their active occupation as training officers in their reshyspective agencies Also of a high-order priority will be the recommendation of a national training policy following proposals made by the NIA and the Directorate General of Civil Service Working with the Department of Interior and the provincesthe NIA and the USIA will push to achieve construction for fifteen provincial trainshying centers called for under Pro AG 430-77-238 and the completion of six other centers provided for under a previous Pro Ag A particularly important corequishysite of this project will be the establishment of a provincial training policy and a provincial training reporting system In connection with aid in the improvementof typing the USOM through the employment of a specialist will assume functions presently undertaken by MSUG particularly in connection with the official adoptionof the standard Vietnamese typewriter The determination as to which agency MSUG or USOM will undertake the organization of a conference of high-level officials for purposes of considering the report and recommendations of the standard typeshywriter will be negotiated during the forthcoming half year

As indicated earlier the Public Administration Division as an organization comshyponent will beeliminated in July In the interest of a simpler organization and more efficient procedures and taking into account the reduced staff of the divishysion the decision has been made to have all technicians in the field of public administration report directly to the Chief Advisor

- 25 -

ADMINISTRATIVE SERVICES DIVISION

The phasing down of personnel both local and American has constituted a majoractivity of the Administrative Services Division during this reporting periodThe American staff of the division was reduced by one secretary and the localdivisional staff was reduded by 13 Reductions in American staff who are not reshyplaced of course require reductions in support and services Some of these reshyductions were as follows

January 1 1961 June 30 1961

American Personnel 20 9 Locally Hired Personnel (Total) 88 71

By Division Administrative Services Public Administration Police Administration

62 20 6

49 20 2

Houses Leased 14 7 Motor Pool 15 7

Total expenditures during this six-month period were VN$803432536 (see Appendix B for detail)

Integration of administrative support with the NIA is still non-existent Nor are the immediate prospects of such integration encouraging In fact itwillbe necessary for MSUG to maintain the new NIA campus from the time it is completshyed in late summer until fanuary 1 1962 This situation has arisen mainly beshycause of the NIAs inability to obtain the additional funds essential to provideadequate personnel to take care of the new campus It is expected but not asshysured that as of January 1 1962 the NIA will take over MSUGs maintenmnce and custodial staff and thereby provide its own maintenance

Mr Emery MSUG General ServicesOfficer has spent considerable time during thesix-month period advising and checking on the construction at the new NIA campusAs a member of the technical committee he has been responsible for the eliminashytion of several construction deficiencies thus reducing future maintenance and repair costs Departing from his normal role as technical assistant Mr Emeryactually assumed the responsibility for obtaining information and quotations onthe additional libr-ary equipment (most of which can be purchased locally) which will be needed for the new library

With respect to the remaining tasks necessary to prepare the new buildings for occupancy such as the installation of telephones and the construction of a maintenance area Mr Emery will act as advisor and consultant

- 24 -

During the last half of 1961 the conduct of a second and possibly a third basic training officers course will have high priority A An intrinsic part of this program will be the follow-up advice and assistance to the participants of these courses with a view to their active occupation as training officers in their reshyspective agencies Also of a high-order priority will be the recommendation of a national training policy following proposals made by the NIA and the Directorate General of Civil Service Working with the Department of Interior and the provincesthe NIA and the USIA will push to achieve construction for fifteen provincial trainshying centers called for under Pro AG 430-77-238 and the completion of six other centers provided for under a previous Pro Ag A particularly important corequishysite of this project will be the establishment of a provincial training policy and a provincial training reporting system In connection with aid in the improvementof typing the USOM through the employment of a specialist will assume functions presently undertaken by MSUG particularly in connection with the official adoptionof the standard Vietnamese typewriter The determination as to which agency MSUG or USOM will undertake the organization of a conference of high-level officials for purposes of considering the report and recommendations of the standard typeshywriter will be negotiated during the forthcoming half year

As indicated earlier the Public Administration Division as an organization comshyponent will beeliminated in July In the interest of a simpler organization and more efficient procedures and taking into account the reduced staff of the divishysion the decision has been made to have all technicians in the field of public administration report directly to the Chief Advisor

- 25 -

ADMINISTRATIVE SERVICES DIVISION

The phasing down of personnel both local and American has constituted a majoractivity of the Administrative Services Division during this reporting periodThe American staff of the division was reduced by one secretary and the localdivisional staff was reduded by 13 Reductions in American staff who are not reshyplaced of course require reductions in support and services Some of these reshyductions were as follows

January 1 1961 June 30 1961

American Personnel 20 9 Locally Hired Personnel (Total) 88 71

By Division Administrative Services Public Administration Police Administration

62 20 6

49 20 2

Houses Leased 14 7 Motor Pool 15 7

Total expenditures during this six-month period were VN$803432536 (see Appendix B for detail)

Integration of administrative support with the NIA is still non-existent Nor are the immediate prospects of such integration encouraging In fact itwillbe necessary for MSUG to maintain the new NIA campus from the time it is completshyed in late summer until fanuary 1 1962 This situation has arisen mainly beshycause of the NIAs inability to obtain the additional funds essential to provideadequate personnel to take care of the new campus It is expected but not asshysured that as of January 1 1962 the NIA will take over MSUGs maintenmnce and custodial staff and thereby provide its own maintenance

Mr Emery MSUG General ServicesOfficer has spent considerable time during thesix-month period advising and checking on the construction at the new NIA campusAs a member of the technical committee he has been responsible for the eliminashytion of several construction deficiencies thus reducing future maintenance and repair costs Departing from his normal role as technical assistant Mr Emeryactually assumed the responsibility for obtaining information and quotations onthe additional libr-ary equipment (most of which can be purchased locally) which will be needed for the new library

With respect to the remaining tasks necessary to prepare the new buildings for occupancy such as the installation of telephones and the construction of a maintenance area Mr Emery will act as advisor and consultant

- 25 -

ADMINISTRATIVE SERVICES DIVISION

The phasing down of personnel both local and American has constituted a majoractivity of the Administrative Services Division during this reporting periodThe American staff of the division was reduced by one secretary and the localdivisional staff was reduded by 13 Reductions in American staff who are not reshyplaced of course require reductions in support and services Some of these reshyductions were as follows

January 1 1961 June 30 1961

American Personnel 20 9 Locally Hired Personnel (Total) 88 71

By Division Administrative Services Public Administration Police Administration

62 20 6

49 20 2

Houses Leased 14 7 Motor Pool 15 7

Total expenditures during this six-month period were VN$803432536 (see Appendix B for detail)

Integration of administrative support with the NIA is still non-existent Nor are the immediate prospects of such integration encouraging In fact itwillbe necessary for MSUG to maintain the new NIA campus from the time it is completshyed in late summer until fanuary 1 1962 This situation has arisen mainly beshycause of the NIAs inability to obtain the additional funds essential to provideadequate personnel to take care of the new campus It is expected but not asshysured that as of January 1 1962 the NIA will take over MSUGs maintenmnce and custodial staff and thereby provide its own maintenance

Mr Emery MSUG General ServicesOfficer has spent considerable time during thesix-month period advising and checking on the construction at the new NIA campusAs a member of the technical committee he has been responsible for the eliminashytion of several construction deficiencies thus reducing future maintenance and repair costs Departing from his normal role as technical assistant Mr Emeryactually assumed the responsibility for obtaining information and quotations onthe additional libr-ary equipment (most of which can be purchased locally) which will be needed for the new library

With respect to the remaining tasks necessary to prepare the new buildings for occupancy such as the installation of telephones and the construction of a maintenance area Mr Emery will act as advisor and consultant

- 26 -

During the report period some of the office equipment and furnishings no longerneeded by MSUG were transferred to the NIA Also transferred by MSUG to the NIA was one Volkswagen Micro-bus Seven other vehicles not needed by MSUG or the NIA were released to the custody of the Directorate General of Budget and Foreign Aid It is expected that by the time the new NIA campus is occupied the custody of all equipment and furniture not being used by MSUG will have been transferred to the NIA

Mr Hanes Finance Officer provided the instruction for an accounting class conshysisting of personnel from the office of the Direction General of Taxation This class of approximately 15 students met twice a week for 3 months

The total number of departures during the period was 11 Dependent departures totalled 20

The total American and Vietnamese staff as of June 30 1961 is as follows

9 American staff (and 22 dependents)68 Locally hired regular staff 3 Locally hired contract staff

7 Total

- 27 -

EAST LANSING SUPPORT

The most significant concern of the Vietnam Project Office in East Lansing has been the study and analysis of extensive reports and documents pertaining to the work of the National Institute of Administration and other activities of the adshyvisory group in Saigon All of the offices in the College of Business and Public Service and International Programs have been kept currently informed of the deshyvelopments of the project Of particular significance has been the study of the future of the NIA and the attempt to formulate guide-lines for the role which Michigan State University might perform at the expiration of the contract June 30 1962

With the phase-out of activities it has been necessary to keep close communicashytion with various ICAWashington offices Several meetings have been arranged at which representatives of the College of Business and Public Service includshying Dean AL Seelye have been in attendance Also in attempting to evaluate the work done and the future needs Professor Joseph LaPalombara head of the Department of Political Science served as a consultant to the Vietnam projectduring the spring of 1961 Professor LaPalombara reported fully to the offices concerned at Mighigan State and also the ICAw offices during a de-briefing sesshysion which was attended also by Dean Seelye and Ruben V Austin

Participants

The East Lansing office has been concerned not only with the contractual arrangeshyments for the various participants but also with the academic progress of each one Thus meetings have been scheduled with each of the participants as well as with most of their respective academic advisers Such visitation has been carshyried out by both Professors Austin and ames B Hendry Miss Judith Rathbun also has been able to meet many of the participants thus enabling the office to handle their per diem book allowances and the like in a more expeditious manner

Messrs Cao Toan and Tran Ngoc Phat and Miss Tran Thi Kim Sa all visited the East Lansing campus during recent months Mr Nghiem Dang Vice Rector of the NIA in Saigon spent several weeks in theUnited States during which time he also visited the campus of Michigan State

Professors Austin and Hendry interviewed several applicants for NIA phD fellowshyships who are currently in residence in various universities in the United States recommendations were forwarded to the NIA for use in making the scholarship awards

We now have the following people unckL ourjurisdiction (Contract ICAc-1126)

Pham Chung Luong Nhi Ky Tran Ngoc Phat Tran Thi Kim Sa Tran Qui Than Cao Toan

- 28 -

The East Lansing staff consists of the following persons (it should be noted that it is not intended that Mrs Finton will be replaced upon her departure June 30)

Ruben V Austin Assistant Dean James B Hendry Research Associate LK Fitzpatrick Administration Assistant Judith Rathbun Secretary and special assistant in

handling of participants Shirley Finton Secretary Jo Ellyn Rogers Part-time Student Typist

Research

The major research activity during the period under review was completion of the revision - with the addition of new material - of a book-length monograph dealing with economic activity in a Vietnamese rural community The data for this were gathered during 1958 and 1959 while Professor Hendry was assigned with the proshyject in Vietnam and the present revision by him represents substantial rewriting of an earlier mimeographed report Work also was continued on research reported earlier in connection with alpaper to be presented by Professor Hendry at the Tenth Pacific Science Congress to be held at the University of Fawaii in Augustof this year and the study of the potential for regional economic cooperation and expanded trade relations among countries of Southeast Asia

In addition to general assistance in the above graduate assistents Lund and Parks compiled a listing of uncataloged materials on Vietnam in English French and Vietnamese that have been received at the project office and the University Library This will provide a ready reference to such materials for the convenshyience of members of the Asian Study Group at the University and other faculty and students whose research interests include Southeast Asia All other library matershyials relating to the fields of public administration and economics purchased for the eventual use of persons in Vietnam were sent to the NIA in Saigon during the period It should be added that during February and March Professor Hendry asshysumed the administrative duties of Dean Austin during the latters absence from the campus

Dr Austin has resigned as of September 1 1961 Dr Hendry will be Assistant Dean as of August 1 1961 the position of

Research Associate will be discontinued

- 29 -

APPENDIX A

TRANSITIONAL ORGANIZATION OF MICHIGAN STATE UNIVERSITY GROUP (MSU Board-Appointed American Staff)

Guy H Fox Chief Advisor Elmer H Adkins Police Specialist

Doris W Weaver Secretary

Leonard Maynard Chief Public Administration DivisionJohn D Donoghue Academic Instruction SpecialistJason L Finkle Academic Instruction Specialist

Ruth Maggio SecretaryDonald F Aschom Chief Administrative Services Division

Robert S Hanes Finance Officer Evart L Emery General Services Officer

Upon the departure July 7 of the Chief of the Administrative Services Division all divisional lines will be abandoned

- 30 -

APPENDIX B

SUMMARY OF OPERATING EXPENDITURES (COUNTERPART) April 1955 - June 30 1961

January 1 thru April 1955 thru June 39 1961 June 30 1961

Personnel Services 383250600 4554685300 Non-American 356294700 404676490O Overtime 14071900 364567400American Personnel - 96178000Terminal Leave 12884000 47175000

Travel 25108800 843360600 Local Operational 25108800 257175700 Overseas Operational 586184900

Transportation of Things 2195330 54164500Personal Property 2195330 47427400 Other 6737100

COMMUNICATIONS 9074053 116103400 Local Telephone 5416450 71926800 Cable Charges 3301753 37631800 Other 355850 6544800

Rents and Utilities 289217711 7638907900 Office Rents 62130184 872524100 Rental of Additional Vehicles - 9218000 Utilities 88090471 1177763300 Rent - Residential 138997056 5579402500

Printing and Reproduction 26993150 327424800 Printing and Reproduction - 83142000 Public Administration 16524150 182425000 Police Administration 10469000 61857800

Contractual Services 40321266 1523754000 Representamption 2926400 42440400 Motor Repairs and Maintenance 3152516 113676400 Residential Repairs 9610900 386746200 Office Repairs 3544500 193918500 Translation and Research 12818500 276832300 Other 8268450 510140200

Contd

- 27 -

EAST LANSING SUPPORT

The most significant concern of the Vietnam Project Office in East Lansing has been the study and analysis of extensive reports and documents pertaining to the work of the National Institute of Administration and other activities of the adshyvisory group in Saigon All of the offices in the College of Business and Public Service and International Programs have been kept currently informed of the deshyvelopments of the project Of particular significance has been the study of the future of the NIA and the attempt to formulate guide-lines for the role which Michigan State University might perform at the expiration of the contract June 30 1962

With the phase-out of activities it has been necessary to keep close communicashytion with various ICAWashington offices Several meetings have been arranged at which representatives of the College of Business and Public Service includshying Dean AL Seelye have been in attendance Also in attempting to evaluate the work done and the future needs Professor Joseph LaPalombara head of the Department of Political Science served as a consultant to the Vietnam projectduring the spring of 1961 Professor LaPalombara reported fully to the offices concerned at Mighigan State and also the ICAw offices during a de-briefing sesshysion which was attended also by Dean Seelye and Ruben V Austin

Participants

The East Lansing office has been concerned not only with the contractual arrangeshyments for the various participants but also with the academic progress of each one Thus meetings have been scheduled with each of the participants as well as with most of their respective academic advisers Such visitation has been carshyried out by both Professors Austin and ames B Hendry Miss Judith Rathbun also has been able to meet many of the participants thus enabling the office to handle their per diem book allowances and the like in a more expeditious manner

Messrs Cao Toan and Tran Ngoc Phat and Miss Tran Thi Kim Sa all visited the East Lansing campus during recent months Mr Nghiem Dang Vice Rector of the NIA in Saigon spent several weeks in theUnited States during which time he also visited the campus of Michigan State

Professors Austin and Hendry interviewed several applicants for NIA phD fellowshyships who are currently in residence in various universities in the United States recommendations were forwarded to the NIA for use in making the scholarship awards

We now have the following people unckL ourjurisdiction (Contract ICAc-1126)

Pham Chung Luong Nhi Ky Tran Ngoc Phat Tran Thi Kim Sa Tran Qui Than Cao Toan

- 28 -

The East Lansing staff consists of the following persons (it should be noted that it is not intended that Mrs Finton will be replaced upon her departure June 30)

Ruben V Austin Assistant Dean James B Hendry Research Associate LK Fitzpatrick Administration Assistant Judith Rathbun Secretary and special assistant in

handling of participants Shirley Finton Secretary Jo Ellyn Rogers Part-time Student Typist

Research

The major research activity during the period under review was completion of the revision - with the addition of new material - of a book-length monograph dealing with economic activity in a Vietnamese rural community The data for this were gathered during 1958 and 1959 while Professor Hendry was assigned with the proshyject in Vietnam and the present revision by him represents substantial rewriting of an earlier mimeographed report Work also was continued on research reported earlier in connection with alpaper to be presented by Professor Hendry at the Tenth Pacific Science Congress to be held at the University of Fawaii in Augustof this year and the study of the potential for regional economic cooperation and expanded trade relations among countries of Southeast Asia

In addition to general assistance in the above graduate assistents Lund and Parks compiled a listing of uncataloged materials on Vietnam in English French and Vietnamese that have been received at the project office and the University Library This will provide a ready reference to such materials for the convenshyience of members of the Asian Study Group at the University and other faculty and students whose research interests include Southeast Asia All other library matershyials relating to the fields of public administration and economics purchased for the eventual use of persons in Vietnam were sent to the NIA in Saigon during the period It should be added that during February and March Professor Hendry asshysumed the administrative duties of Dean Austin during the latters absence from the campus

Dr Austin has resigned as of September 1 1961 Dr Hendry will be Assistant Dean as of August 1 1961 the position of

Research Associate will be discontinued

- 29 -

APPENDIX A

TRANSITIONAL ORGANIZATION OF MICHIGAN STATE UNIVERSITY GROUP (MSU Board-Appointed American Staff)

Guy H Fox Chief Advisor Elmer H Adkins Police Specialist

Doris W Weaver Secretary

Leonard Maynard Chief Public Administration DivisionJohn D Donoghue Academic Instruction SpecialistJason L Finkle Academic Instruction Specialist

Ruth Maggio SecretaryDonald F Aschom Chief Administrative Services Division

Robert S Hanes Finance Officer Evart L Emery General Services Officer

Upon the departure July 7 of the Chief of the Administrative Services Division all divisional lines will be abandoned

- 30 -

APPENDIX B

SUMMARY OF OPERATING EXPENDITURES (COUNTERPART) April 1955 - June 30 1961

January 1 thru April 1955 thru June 39 1961 June 30 1961

Personnel Services 383250600 4554685300 Non-American 356294700 404676490O Overtime 14071900 364567400American Personnel - 96178000Terminal Leave 12884000 47175000

Travel 25108800 843360600 Local Operational 25108800 257175700 Overseas Operational 586184900

Transportation of Things 2195330 54164500Personal Property 2195330 47427400 Other 6737100

COMMUNICATIONS 9074053 116103400 Local Telephone 5416450 71926800 Cable Charges 3301753 37631800 Other 355850 6544800

Rents and Utilities 289217711 7638907900 Office Rents 62130184 872524100 Rental of Additional Vehicles - 9218000 Utilities 88090471 1177763300 Rent - Residential 138997056 5579402500

Printing and Reproduction 26993150 327424800 Printing and Reproduction - 83142000 Public Administration 16524150 182425000 Police Administration 10469000 61857800

Contractual Services 40321266 1523754000 Representamption 2926400 42440400 Motor Repairs and Maintenance 3152516 113676400 Residential Repairs 9610900 386746200 Office Repairs 3544500 193918500 Translation and Research 12818500 276832300 Other 8268450 510140200

Contd

- 28 -

The East Lansing staff consists of the following persons (it should be noted that it is not intended that Mrs Finton will be replaced upon her departure June 30)

Ruben V Austin Assistant Dean James B Hendry Research Associate LK Fitzpatrick Administration Assistant Judith Rathbun Secretary and special assistant in

handling of participants Shirley Finton Secretary Jo Ellyn Rogers Part-time Student Typist

Research

The major research activity during the period under review was completion of the revision - with the addition of new material - of a book-length monograph dealing with economic activity in a Vietnamese rural community The data for this were gathered during 1958 and 1959 while Professor Hendry was assigned with the proshyject in Vietnam and the present revision by him represents substantial rewriting of an earlier mimeographed report Work also was continued on research reported earlier in connection with alpaper to be presented by Professor Hendry at the Tenth Pacific Science Congress to be held at the University of Fawaii in Augustof this year and the study of the potential for regional economic cooperation and expanded trade relations among countries of Southeast Asia

In addition to general assistance in the above graduate assistents Lund and Parks compiled a listing of uncataloged materials on Vietnam in English French and Vietnamese that have been received at the project office and the University Library This will provide a ready reference to such materials for the convenshyience of members of the Asian Study Group at the University and other faculty and students whose research interests include Southeast Asia All other library matershyials relating to the fields of public administration and economics purchased for the eventual use of persons in Vietnam were sent to the NIA in Saigon during the period It should be added that during February and March Professor Hendry asshysumed the administrative duties of Dean Austin during the latters absence from the campus

Dr Austin has resigned as of September 1 1961 Dr Hendry will be Assistant Dean as of August 1 1961 the position of

Research Associate will be discontinued

- 29 -

APPENDIX A

TRANSITIONAL ORGANIZATION OF MICHIGAN STATE UNIVERSITY GROUP (MSU Board-Appointed American Staff)

Guy H Fox Chief Advisor Elmer H Adkins Police Specialist

Doris W Weaver Secretary

Leonard Maynard Chief Public Administration DivisionJohn D Donoghue Academic Instruction SpecialistJason L Finkle Academic Instruction Specialist

Ruth Maggio SecretaryDonald F Aschom Chief Administrative Services Division

Robert S Hanes Finance Officer Evart L Emery General Services Officer

Upon the departure July 7 of the Chief of the Administrative Services Division all divisional lines will be abandoned

- 30 -

APPENDIX B

SUMMARY OF OPERATING EXPENDITURES (COUNTERPART) April 1955 - June 30 1961

January 1 thru April 1955 thru June 39 1961 June 30 1961

Personnel Services 383250600 4554685300 Non-American 356294700 404676490O Overtime 14071900 364567400American Personnel - 96178000Terminal Leave 12884000 47175000

Travel 25108800 843360600 Local Operational 25108800 257175700 Overseas Operational 586184900

Transportation of Things 2195330 54164500Personal Property 2195330 47427400 Other 6737100

COMMUNICATIONS 9074053 116103400 Local Telephone 5416450 71926800 Cable Charges 3301753 37631800 Other 355850 6544800

Rents and Utilities 289217711 7638907900 Office Rents 62130184 872524100 Rental of Additional Vehicles - 9218000 Utilities 88090471 1177763300 Rent - Residential 138997056 5579402500

Printing and Reproduction 26993150 327424800 Printing and Reproduction - 83142000 Public Administration 16524150 182425000 Police Administration 10469000 61857800

Contractual Services 40321266 1523754000 Representamption 2926400 42440400 Motor Repairs and Maintenance 3152516 113676400 Residential Repairs 9610900 386746200 Office Repairs 3544500 193918500 Translation and Research 12818500 276832300 Other 8268450 510140200

Contd

- 29 -

APPENDIX A

TRANSITIONAL ORGANIZATION OF MICHIGAN STATE UNIVERSITY GROUP (MSU Board-Appointed American Staff)

Guy H Fox Chief Advisor Elmer H Adkins Police Specialist

Doris W Weaver Secretary

Leonard Maynard Chief Public Administration DivisionJohn D Donoghue Academic Instruction SpecialistJason L Finkle Academic Instruction Specialist

Ruth Maggio SecretaryDonald F Aschom Chief Administrative Services Division

Robert S Hanes Finance Officer Evart L Emery General Services Officer

Upon the departure July 7 of the Chief of the Administrative Services Division all divisional lines will be abandoned

- 30 -

APPENDIX B

SUMMARY OF OPERATING EXPENDITURES (COUNTERPART) April 1955 - June 30 1961

January 1 thru April 1955 thru June 39 1961 June 30 1961

Personnel Services 383250600 4554685300 Non-American 356294700 404676490O Overtime 14071900 364567400American Personnel - 96178000Terminal Leave 12884000 47175000

Travel 25108800 843360600 Local Operational 25108800 257175700 Overseas Operational 586184900

Transportation of Things 2195330 54164500Personal Property 2195330 47427400 Other 6737100

COMMUNICATIONS 9074053 116103400 Local Telephone 5416450 71926800 Cable Charges 3301753 37631800 Other 355850 6544800

Rents and Utilities 289217711 7638907900 Office Rents 62130184 872524100 Rental of Additional Vehicles - 9218000 Utilities 88090471 1177763300 Rent - Residential 138997056 5579402500

Printing and Reproduction 26993150 327424800 Printing and Reproduction - 83142000 Public Administration 16524150 182425000 Police Administration 10469000 61857800

Contractual Services 40321266 1523754000 Representamption 2926400 42440400 Motor Repairs and Maintenance 3152516 113676400 Residential Repairs 9610900 386746200 Office Repairs 3544500 193918500 Translation and Research 12818500 276832300 Other 8268450 510140200

Contd

- 30 -

APPENDIX B

SUMMARY OF OPERATING EXPENDITURES (COUNTERPART) April 1955 - June 30 1961

January 1 thru April 1955 thru June 39 1961 June 30 1961

Personnel Services 383250600 4554685300 Non-American 356294700 404676490O Overtime 14071900 364567400American Personnel - 96178000Terminal Leave 12884000 47175000

Travel 25108800 843360600 Local Operational 25108800 257175700 Overseas Operational 586184900

Transportation of Things 2195330 54164500Personal Property 2195330 47427400 Other 6737100

COMMUNICATIONS 9074053 116103400 Local Telephone 5416450 71926800 Cable Charges 3301753 37631800 Other 355850 6544800

Rents and Utilities 289217711 7638907900 Office Rents 62130184 872524100 Rental of Additional Vehicles - 9218000 Utilities 88090471 1177763300 Rent - Residential 138997056 5579402500

Printing and Reproduction 26993150 327424800 Printing and Reproduction - 83142000 Public Administration 16524150 182425000 Police Administration 10469000 61857800

Contractual Services 40321266 1523754000 Representamption 2926400 42440400 Motor Repairs and Maintenance 3152516 113676400 Residential Repairs 9610900 386746200 Office Repairs 3544500 193918500 Translation and Research 12818500 276832300 Other 8268450 510140200

Contd

- 31 -

Supplies and Materials 26449626 695097700Office SUpplies and Materials 11204290 325118900Motor Fuels and Lubricants 3894326 74969200Residential Supplies and Materials 11351010 268919200Other 26090400

Equipment 822000 825505200Office Furnishings - 119926100Office Machines - 60934800Residential Furniture and Fixtures 561274900Library Equipment including Books 822000 27189100Other shy 1904300Automobiles

TOTAL 8 3432536 16579003400

Add Cash Balance at FAA

_ _37136000

337953000 Total release to MSUG 16916956400

Add Balance Current Year ProjectAgreement not received 471000000

Add Amounts not obligated 1837613600 Amount of Contract Expenditures Limit 19225570000

- 32 -

APPENDIX C

REPORTS AND DOCUMENTS January 1 - June 30 1961

(Other MSUG and NIA ublications included in previous semiannual reports)

Adkins EH Jr The Science of Fingerprints Published by MSUG (Vietnameseshyprinted French - mimeographed)

Area Administration in Vietnam Selected articles from oThe Administrative Studies Review Published by MSUG (English mimeographed)

Carmichael DL A Standard Vietnamese Typewriter Published by MSUG and NIA (Vietnamese mimeographed)

Child Frank C Economic Growth Capital Formation and Public PolicyPublished by MSUG (English printed)

Child Frank D Essays on Economic Growth Capital Formation and Public PolicyPublished by MSUG (English mimeographed)

Experiment on the Standard Vietnamese Typewriter Published by MSUG (Vetnamese mimeographed)

In-Service Training Newsletter Six issues Published by NIA (Vietnamese mimeographed)

Rose Dale L The Vietnamese Civil Service System Published by MSUG (English yimeographed)

Woodruff LW Local Finances in South Vietnam A Study of 25 Villages in-Two Southern Regions Published by MSUG (English m1meographed)