sales and distribution overview
DESCRIPTION
Sales and distribution OVERVIEW. AGENDA : SD sessions. SD Overview organizational entities Order entry flow Break Distribution flow Billing and reporting End. Organizational entities. Organizational entities. Company code Independant accounting unit Legal entity Sales organisation - PowerPoint PPT PresentationTRANSCRIPT
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Sales and distribution
OVERVIEW
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AGENDA : SD sessions
SD Overview organizational entities
Order entry flow
Break
Distribution flow
Billing and reporting
End
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Organizational entities
SHIPPING POINT A
COMPANY CODE
PLANT 1 …
SHIPPING POINT B
SHIPPING POINT C
SALES ORGANISATION
PLANT 2 …
SHIPPING POINT D
SHIPPING POINT E
PLANT 3 …
SHIPPING POINT F
STORAGE
LOCATION X…
STORAGE
LOCATION Z
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Organizational entities
• Company codeIndependant accounting unitLegal entity
• Sales organisationResponsible for distributing goods and servicesResponsible for negotiating sales conditions
• PlantProduces goods, renders services, or makes goods available for distribution
• Storage locationPlace where stock is physically kept within a plant
• Shipping pointFix location that carries out shipping activities
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AGENDA : SD sessions
SD Overview organizational entities
Order entry flow
Break
Distribution flow
Billing and reporting
End
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Overview processes in sales and distribution
SALESDebit memo request Order Returns Credit memo request
SHIPPINGDelivery Returns Delivery
Goods Issue
Shipment
BILLINGDebit memo Invoice Credit memo
FIN. ACCOUNTING - CONTROLLING Material Stock Account
PR
O
D
U
C
T
I
O
N
P
L
A
N
N
I
N
G Accounts receivable
M
A
T
E
R
I
A
L
S
M
A
N
A
G
E
M
E
N
T
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Sales order entry
• Sales order creation based on master data– Customer
– Material see further for details
– Prices
• During creation, you have to enter– Sales organisation
– Customer
– Material and quantity
– Delivery date
and the rest is determined automatically in background
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Sales order entry: background
• Credit check– Warning / block order
• Automatic pricing
• Availability control
• Creation documents (output)– Order confirmation– Use of texts from customer / material
• Incompletion check– payment terms– pricing– Taxes
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Sales order entry : availability check
ATP
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Sales order entry: header and item
customer
materials
Customer material number
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Sales order entry: pricing
Price is determined automatically
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Sales order entry: order confirmation
Delivery address
Article details Price details
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AGENDA : SD sessions
SD Overview organizational entities
Order entry flow
Distribution flow
Billing and reporting
End
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Overview processes in sales and distribution
SALESDebit memo request Order Returns Credit memo request
SHIPPINGDelivery Returns Delivery
Goods Issue
Shipment
BILLINGDebit memo Invoice Credit memo
FIN. ACCOUNTING - CONTROLLING Material Stock Account
PR
O
D
U
C
T
I
O
N
P
L
A
N
N
I
N
G Accounts receivable
M
A
T
E
R
I
A
L
S
M
A
N
A
G
E
M
E
N
T
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Delivery-Shipping Processing Overview
•Goods issue •Delivery note
Salesorder
•Picking
•Update stock•Post general ledger
Delivery
•Create delivery •Picking list•Sales order
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Delivery creation
• Checking list: for which orders deliveries need to be created to deliver goods in time
• No more extra data need to be entered automatic creation
• Picking list is printed automatically:– When to get the goods and how much
– Add name of carrier and license number
– Add number and type of pallets
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Output picking list
Name of carrier License number
Loading date
Materials
Pallets
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Administrative update delivery
• Enter picking details in SAP
• Post goods issue
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Output delivery note
• After goods issue, the delivery note is printed
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Goods issue for deliveries
Posting goods issue :
automatically adapts stock levels
automatically adapts stock accounts
updates the status in all related sales documents and in the delivery document.
Reduces the requirements
automatically updates the billing due list
- 21 -
AGENDA : SD sessions
SD Overview organizational entities
Order entry flow
Distribution flow
Billing and reporting
- 22 -
Overview processes in sales and distribution
SALESDebit memo request Order Returns Credit memo request
SHIPPINGDelivery Returns Delivery
Goods Issue
Shipment
BILLINGDebit memo Invoice Credit memo
FIN. ACCOUNTING - CONTROLLING Material Stock Account
PR
O
D
U
C
T
I
O
N
P
L
A
N
N
I
N
G Accounts receivable
M
A
T
E
R
I
A
L
S
M
A
N
A
G
E
M
E
N
T
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Billing: invoice creation
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Billing: effects of creating an invoice
Creating an invoice:automatically creates an accounting document that updates the general ledger account for revenue.
updates the status in all related sales, delivery, and billing documents.
updates the customer’s credit record.
updates sales statistics for the Sales Information System.
updates controlling elements such as profitability analysis and profit center accounting.
Sales Information System
A/R
X
Delivery
Sales order
Customer
Credit Record
Invoice
Profitability Analysis
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Invoice
Payment terms
Details delivered goods
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Document flow
Document flow of an order
Quotation. Order. . Delivery. . . Invoice. . Returns. . . Returns delivery. . . . Credit for returns
Returns
Order Delivery Invoice
Delivery Creditfor returns
Quotation
.
.
.
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Customer analyses
Sales org billed qty billed value
0800 500 3000
Customer billed qty billed value
BELLO 300 1800 DIA 200 1200
Customer BELLO
Month billed qty billed value
Feb 05 100 600Mar 05 200 1200
Drill downby customer
Drill downby period
Functions-Drill down-Filters-ABC Analysis-Graphics-…
AdditionalInformation
-Material master-Customer master-Documents
Reporting: sales information system
… and lots of other possibilities to report and analyse data
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AGENDA : SD sessions
Example flow in SAP
Master data
Intercompany flow
Transportation
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Sales order entry
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Sales order entry
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Sales order entry – ship-to
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Sales order entry
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Sales order entry - pricing
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Sales order entry - pricing
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Output order acknowledgement
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Delivery creation
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Delivery creation: materials
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Delivery creation: batches per material
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Delivery scheduling
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Output pick list
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Delivery processing
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Delivery processing
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Output delivery note
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Billing
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Billing
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Output invoice
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AGENDA : SD sessions
Example flow in SAP
Master data
Intercompany flow
Transportation
End
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Master data: overview
• Customer master data
• Material master data
• Different price types
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Master data customer: business partners
• Different types of business partners– Sold-to partyPlaces the sales order
– Ship-to partyReceives the goods
– Bill-to partyReceives and verifies the invoices
– Payer
Pays the invoices
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Master data customer: kind of data
•General data–Name–Address–VAT number–Telephone number
•Company code data–Payment terms –Reconciliation account
•Sales area data –Sales district–Customer group–Incoterms–Business partners
Customer
Sales area data
Customer
Company code data
Customer
General data
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Master data material
Integrates data from
- Manufacturing
- Sales and distribution
- Purchasing
- Accounting
- …
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Master data prices: determination price
• Price procedure linked to order type
• Price procedure consist of different condition types:– Sales price
– Discount
– Surcharge
– …
• Each condition type has different levels: access sequence level
• Data about conditions are stored in condition records
Prices are called condition records in SAP
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Master data upload
• Special templates for upload– Business partners
– Prices
– Scales for prices
• Optional, mandatory and default fields
• Certain checks already build in– Example: lenght postal code
• Examples: see excel sheets
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AGENDA : SD sessions
Example flow in SAP
Master data
Intercompany flow
Transportation
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Intercompany
IC customer IC vendor
Purchase Order
10
20
Stock transport
Order (Planned order)
MRP
DeliveryDue List
EA C D
B
DeliveryTransport planning
Picking
Goods issueE
A C D
B
Goods receipt
Invoice
receipt
EDIIC
Invoice
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AGENDA : SD sessions
Example flow in SAP
Master data
Intercompany flow
Transportation
End
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Transportation : Objective
= Assign transport costs to outgoing logistical flows
• integrated profitability analysis
• analysis on customer, organisational or product level (MIS)
• tool for invoice checking
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Transportation : Principles
• Shipments = group of deliveries loaded on one truck.
• Shipments serve as a basis for a shipment cost document.
• Shipment costs are calculated using transport price conditions, maintained in the system.
• Shipment costs will be transfered as provisions on transport purchase orders, which are used for transport invoice checking and registration.
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Transportation : Diagram (1)
Order
Delivery
Invoice
Shipment
Shipment Cost
Transport Conditions
Transp. Purch. Order TransportInvoices
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Transportation : Diagram (2)
Order
Delivery
Invoice
Shipment
Shipment Cost
Transport Conditions
Transp. Purch. Order TransportInvoices
SD
MM
TRANS
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Transportation : Background creation of shipments and shipment costs
Shipments and shipment costs plus transfer to transport purchase orders are created automatically by a daily backgroud job running at night.
• 4 transport categories: Ex works, Customer, Intercompany and Intracompany transports.
• Posted deliveries are daily grouped into shipments per carrier, shipping point and transport ID.
• Delivery must include all essential information : ship-to, incoterm, carrier, transport ID.
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Transportation : Diagram (4)
Order
Delivery
Invoice
- Ship-to- Carrier- Shipping point- Transport ID- Incoterm
Shipment
Inter Cust Intra Exw
Shipment Cost
Inter Cust Intra
Transport Conditions
Transp. Purch. Order
Inter Cust IntraTransportInvoices
SD
MM
TRANS
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Transportation : Transport purchase orders
• Validity period = month
• Tranport purchase orders for the coming month are created at the end of the current month.
• Creation by means of a special transaction, based on a text file, which can be reused every month.
• Closed monthly but invoice registration remains possible.
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Transportation : Transport conditions
According to meet different ways of transport pricing (fix, per CU, per Kg, ...) , there are :
• different pricing conditions, • having different calculation bases (shipment, delivery based), • which can be set up at different (geographical) levels (customer, department country). • Both pricing conditions and level are called upon by a search strategy working with priorities.
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Transportation : Transport conditions
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Transportation : Follow up
Daily follow up control reports:
• all deliveries in a shipment?• all shipments costed?• shipment cost correctness• shipment cost transfer• provisioned transport costs vs received invoices
Manual creation/modification possible
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Questions
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Questions