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Salt Lake County CouncilCommittee of the Whole

~Minutes~Tuesday, November 4, 2014

1:06:33 PM

Committee Members Present: Richard Snelgrove

Jim BradleyArlyn BradshawAimee NewtonSam GranatoSteven DeBryMax BurdickMichael Jensen, Chair

Excused: Randy Horiuchi

COMMITTEE OF THE WHOLE

Citizen Public Input (1:35:54 PM)

No one appeared for Citizen Public Input.

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Mayor’s Appointment (1:06:56 PM)

Mayor Ben McAdams submitted a letter requesting the Council’s advice and consent to the appointment of Holly Yocom to serve as the Associate Director of the Community Services Department.

Council Member Bradshaw, seconded by Council Member Granato, moved to consent to the appointment and forward it to the 4:00 p.m. Council meeting for formal consideration. The motion passed unanimously. Council Member DeBry was absent for the vote.

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Urban Farming 2013 Annual Report (1:07:42 PM)

Ms. Julie Peck-Dabling, Manager, Open Space and Urban Farming Program, delivered a PowerPoint presentation on the Salt Lake County Urban Farming Program. The presentation covered such topics as the growing interest in local food, regional distributors, the Farm to School program, community and school gardens, family food production, and urban farming partners. Since 2010, the County has taken underutilized land and leased it for commercial farming, and developed community gardens. The program has been very successful because Utah has a high interest in local food. The County currently has four community gardens

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Committee of the Whole& Budget Workshop SessionTuesday, November 4, 2014

in Millcreek, Magna, South Salt Lake, and West Valley City. Cumulatively, they have produced about 4,700 pounds of produce, which is shared with the community and families.

Mr. Eric Peterson, Assistant Director, Environmental Health Division, stated the Environmental Health building located in Murray has had a community garden for five years. Most turf grass has been removed to make way for garden space on which to grow vegetables. The facility also has a composting operation. Children from the local elementary school plant and harvest the crops. Last year the garden yielded 104 pounds of produce, most of which went back to the students and their families. Cost saving measures undertaken include utilizing water shares on the property, installing LED lighting on the grounds, and using raptors for mice control rather than pesticides.

Ms. Supreet Gill, Farm to School Program Manager, updated the Council on the progress of the Farm to School program. The program received a grant from the Utah Department of Health to implement nutrition education in three schools in the Jordan School District. The County also created programs to facilitate relationships between local farmers and school districts. Some of the students had never tasted fresh fruit. The school principal was so impressed with the program, she asked that a similar program be developed for the parents.

Mr. Matt Dumont, Captain, Jail Programs Division, reviewed the following highlights from the jail gardening program:

Grew over 10,000 pounds of fresh produce from seed Provided public garden tours Prisoners provided over 40,000 hours of labor Participated in first ever Winter Farmers Market, sponsored by the Downtown Alliance Earned over $30,000 in revenue at the Downtown Farmers Market in Pioneer Park Grew and donated over 600 pumpkins for students at the Hartvigsen School, Utah

Schools for the Deaf and Blind, and the Family Support Center’s LifeStart Village Donated over 700 pounds of fresh produce to the Utah Food Bank Had 95 prisoners participate in the program, 89 of which completed the Excellence in

Gardening program

Ms. Gill stated the refugee gardening program, New Roots, provides 210 families access to community garden plots. It was incubated in Salt Lake County for three years, and transitioned to the International Rescue Committee (IRC) at the end of 2013. The IRC also operates the Micro-Training Farm program, which provides training, resources, and support to 35 individuals from 19 households to teach commercial farming in the U.S. The produce grown at the farm is sold at a farm stand, which caters predominately to low income and refugee clients, plus 10 restaurants. This program earned $23,000 in 2013.

Council Member Snelgrove stated the County will have several urban regional parks come online in the next few years. Planting low maintenance fruit trees would be another way to produce fresh food. It was a conceptual idea, but he wanted to know if the County could handle the distribution process.

Ms. Peck-Dabling stated yes. The County can go through a non-profit called Three Squares, which will get the produce to disadvantaged people.

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Ms. Gill stated the County is also doing research on food hubs in order to help medium-sized producers with distribution.

Council Member Snelgrove stated he will pursue this concept with his Council colleagues to see if urban orchards, along with urban farms, are something the County could do.

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Zoo, Arts & Parks Tier II Program Funding (9:09:02 AM)

Mr. Bill Applegarth, Chair, Zoo, Arts & Parks Tier II Advisory Board, stated the Zoo, Arts & Parks Tier II Advisory Board received 145 applications, requesting $2.7 million. Twenty-eight organizations applied for over $15,000, seven of which were new applicants. Then, five groups withdrew their applications, and there were no appeals. One organization moved from Tier I to Tier II. He reviewed the following recommendations of the Zoo, Arts & Parks Tier II Advisory Board for ZAP funding:

Alta Community Enrichment...........................................................................................$11,000American West Symphony & Chorus.............................................................................$ 5,000Anne Newman Sutton Weeks Poetry Series..................................................................$ 6,000Artes de Mexico en Utah..................................................................................................$ 8,000Artistic Resource for Teachers & Students, Inc............................................................$23,000Artists of Utah...................................................................................................................$ 7,500Arts Council of Magna......................................................................................................$ 5,500Ashley Anderson Dances................................................................................................$ 5,000Babcock Performing Readers.........................................................................................$ 1,500Bad Dog Arts.....................................................................................................................$35,000BCS Project.......................................................................................................................$ 5,000Bluffdale Arts Advisory Board........................................................................................$ 7,000Brolly Arts.........................................................................................................................$ 7,500Center for Documentary Expression & Art ...................................................................$40,000Chamber Music Society of Salt Lake City......................................................................$ 7,500Children’s Media Workshop............................................................................................$ 6,000Children’s Theatre & School of the Arts.........................................................................$ 6,000Chinese Association for Sciences and Technology in Utah........................................$ 6,000Chinese Society of Utah...................................................................................................$ 5,500Choral Arts Society of Utah.............................................................................................$21,500City Art...............................................................................................................................$ 3,000Classical Greek Theatre Festival.....................................................................................$ 8,000Cottonwood Heights Arts Council..................................................................................$ 8,000Craft Lake City..................................................................................................................$ 6,000Dance Theatre Coalition...................................................................................................$ 9,500Draper Arts Council..........................................................................................................$ 9,000Draper Historic Theatre....................................................................................................$ 9,000Draper Historical Society.................................................................................................$ 3,750Eastern Arts .....................................................................................................................$ 6,500Excellence in the Community Concert Series...............................................................$ 7,750Festival Concerts dba Paradigm Concerts....................................................................$ 6,000First Night, SLC Inc/dba Downtown SLC Presents.......................................................$33,500

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Fort Douglas Military Museum Association...................................................................$12,000Friends of Gilgal Garden..................................................................................................$ 8,000Gale Center of History & Culture.....................................................................................$ 6,600GAM Foundation...............................................................................................................$11,000Gifted Music School.........................................................................................................$ 5,000Gina Bachauer International Piano Foundation............................................................$46,500Great Salt Lake Audubon.................................................................................................$ 8,500Guest Writers Series & Community Outreach Program...............................................$ 7,750HawkWatch International.................................................................................................$18,000Heart & Soul......................................................................................................................$22,500Herriman City Arts Council..............................................................................................$11,000Holladay Arts Council......................................................................................................$11,000I.J. and Jeanne Wagner Jewish Community Center......................................................$11,000India Cultural Center of Utah...........................................................................................$ 6,000Intermezzo, Inc..................................................................................................................$ 5,500Intermountain Acoustic Music Association...................................................................$10,000Intermountain Suzuki String Institute.............................................................................$ 4,000Jazz Arts of the Mountainwest........................................................................................$25,500Jordan Valley Conservation Gardens Foundation........................................................$16,000Jubilate..............................................................................................................................$ 4,000Madeleine Arts and Humanities Program.......................................................................$10,000Mestizo Institute of Culture and Arts..............................................................................$ 5,000Midvale Arts Council........................................................................................................$10,000Millcreek Arts Council......................................................................................................$ 3,500Mountain Jubilee Chorus.................................................................................................$ 7,500Murray Arts Council.........................................................................................................$11,000Murray City Cultural Arts.................................................................................................$68,000Murray Concert Band.......................................................................................................$ 1,500Murray Symphony Orchestra..........................................................................................$ 3,500Nihon Matsuri, Salt Lake Japantown..............................................................................$ 4,750Nova Chamber Music Series...........................................................................................$15,000Odyssey Dance Theatre...................................................................................................$27,300Off Broadway Theatre......................................................................................................$ 6,000Oquirrh Hills Performing Arts Alliance...........................................................................$12,000Oquirrh Mountain Symphony..........................................................................................$10,500Oratorio Society of Utah..................................................................................................$ 5,000Park City Chamber Music Society...................................................................................$ 1,800Performing Arts Coalition, Inc.........................................................................................$ 3,500Pinnacle Acting Company...............................................................................................$ 4,000Pioneer Craft House.........................................................................................................$ 9,000Plan-B Theatre Company.................................................................................................$34,000Polynesian Heritage Youth Association.........................................................................$ 500Pygmalion Productions Inc.............................................................................................$12,600Riverton Arts Council.......................................................................................................$11,000Salt Lake American...........................................................................................................$ 2,000Salt Lake City Astronomical Society..............................................................................$ 6,800Salt Lake Choral Artists...................................................................................................$33,500Salt Lake City Chapter of the Barbershop Harmony Society.......................................$ 6,000Salt Lake Ethnic Arts........................................................................................................$ 4,000Salt Lake Scots & White Heather Dancers ....................................................................$ 5,500

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Salt Lake Shakespeare Program.....................................................................................$ 6,500Salt Lake Symphonic Winds............................................................................................$ 2,200Salt Lake Symphony.........................................................................................................$12,000Saltaires Chorus...............................................................................................................$ 7,500Saltgrass Printmakers......................................................................................................$ 9,000Salty Cricket Composers Collective...............................................................................$ 3,500Sandy Arts Guild...............................................................................................................$75,000Sandy Museum Foundation.............................................................................................$ 5,000SB Dance...........................................................................................................................$ 9,500Shango Music and Dance dba Samba Fogo..................................................................$ 9,500South Jordan City Public Art & Cultural Development Board......................................$16,500South Jordan Community Theatre..................................................................................$11,000South Salt Lake Arts Council..........................................................................................$11,000Spy Hop Institute for Teachers dba SHIFT.....................................................................$10,000Sundance Institute............................................................................................................$77,000Taylorsville Arts Council..................................................................................................$ 9,000Taylorsville Historic Preservation Committee...............................................................$ 3,000The Bboy Federation........................................................................................................$ 3,000The David Ross Fetzer Foundation for Emerging Artists.............................................$ 1,000The Leonardo....................................................................................................................$60,000The Mundi Project.............................................................................................................$11,000The National Tongan American Society.........................................................................$ 3,500The Phoenix Jazz and Swing Band.................................................................................$ 2,300The Salt Lake Children’s Choir........................................................................................$ 5,000This is the Place Heritage Park.......................................................................................$39,000Tree Utah...........................................................................................................................$30,500University of Utah/Kingsbury Hall Presents..................................................................$52,500Utah Arts Alliance.............................................................................................................$ 9,500Utah Arts and Cultural Coalition dba NowPlayingUtah................................................$11,000Utah Asian Festival...........................................................................................................$ 6,000Utah Brazilian Festival.....................................................................................................$ 4,500Utah Chamber Artists.......................................................................................................$17,000Utah Classical Guitar Society..........................................................................................$ 2,500Utah Cultural Alliance......................................................................................................$ 8,000Utah Cultural Celebration Center....................................................................................$64,000Utah District Auditions, Metropolitan Opera National Co.............................................$ 1,000Utah Hispanic Dance Alliance.........................................................................................$ 7,500Utah Museums Association.............................................................................................$ 8,000Utah Old Time Fiddlers....................................................................................................$ 4,000Utah Wind Symphony.......................................................................................................$ 8,000Utah Youth Symphony Orchestra & Ensemble..............................................................$12,000Visual Art Institute............................................................................................................$26,000Wasatch Community Gardens.........................................................................................$35,500Wasatch Community Symphony.....................................................................................$ 1,400Wasatch Contras..............................................................................................................$ 3,000Wasatch Theatre Company of Salt Lake County...........................................................$ 2,500West Jordan Arts Council................................................................................................$11,000West Jordan Historical Society.......................................................................................$10,000West Valley Symphony of Utah, Inc................................................................................$ 5,000Westminster Concert Series............................................................................................$ 2,500

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Westminster Players........................................................................................................$ 8,000Worldwide Association of Performing Artists ..............................................................$10,000Writers at Work.................................................................................................................$ 7,000Young Artist Chamber Players, Inc.................................................................................$11,000Youth Theatre at the U Program......................................................................................$11,000

The Board recommended denial of the applications from Disaster Safety Museum, Madeleine Choir School, and Olive Osmond Hearing Fund.

If revenues do not meet projections and come in less than the total recommended, each awardee would be decreased a prorated amount.

Council Member Snelgrove stated the ZAP dollars are generated by taxpayers in Salt Lake County. He asked why organizations not located in Salt Lake County were receiving ZAP funds.

Ms. Victoria Panella Bourns, Program Manager, Zoo, Arts and Parks (ZAP), stated the organizations receiving funds must spend those funds in the County. The Board looks at what an organization is doing to benefit Salt Lake County.

Council Member Jensen asked what organization came down from Tier I.

Ms. Bourns stated Kingsbury Hall came down from Tier I and Art Access went up to Tier I.

Council Member Snelgrove, seconded by Council Member Burdick, moved to approve the recommendations, and forward them to the 4:00 p.m. Council meeting for formal consideration. The motion passed unanimously.

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Proposed Reclassification ( 1:36:20 PM )

Mr. Brad Kendrick, Assistant Fiscal Analyst, Council Office, reviewed the following request, which has been placed on the Council agenda for formal consideration:

Flood Control/Engineering Division

Requests to reclassify a District Worker 15/17 position to a Heavy Equipment Operator 20 position.

Council Member Bradshaw, seconded by Council Member Newton, moved to approve the request and forward it to the 4:00 p.m. Council meeting for formal consideration. The motion passed unanimously.

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Review of New Hires (1:38:05 PM)

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Mr. Brad Kendrick, Assistant Fiscal Analyst, Council Office, reviewed the following requests, which have been placed on the Council agenda for formal consideration:

Information Services Division

Requests to fill a GIS Analyst 31/33/35 position.

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Parks & Recreation Division

Requests to fill a Recreation Program Coordinator 19/21/23 position.

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Mayor’s Office

Requests to fill an appointed Secretary position.

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Recorder’s Office

Requests to fill an appointed Secretary position.

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Library Services Division

Requests to fill a part-time Customer Service Specialist 15 position and a part-time Library Shelver 11 position.

Council Member Newton, seconded by Council Member DeBry, moved to approve the requests. The motion passed unanimously.

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Interim Budget Adjustments ( 1:38:05 PM )

Mr. Brad Kendrick, Assistant Fiscal Analyst, Council Office, reviewed the following requests, which have been placed on the Council agenda for formal consideration:

Salt Lake County Health Department

Requests an interim budget adjustment in order to combine two Office Specialist FTE positions to form a new Chronic Disease Epidemiologist position. This will decrease the budget by $907.

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Requests an interim budget adjustment to renew and reclassify three time-limited positions to meet the Health Department’s commitments to the funding agencies and operational needs. These positions are funded through new grants received from the Utah Department of Health.

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Surveyor’s Office

Requests an interim budget adjustment of $12,000 in order to purchase survey monument fabrication and inventory supplies.

Council Member DeBry, seconded by Council Member Granato, moved to approve the requests and forward them to the 4:00 p.m. Council meeting for formal consideration. The motion passed unanimously.

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Salt Lake Valley Law Enforcement Services Area Tentative Budget ( 1:39:21 PM )

The Council reviewed the tentative budget for the Salt Lake Valley Law Enforcement Service Area.

Council Member Granato, seconded by Council Member Bradshaw, moved to approve the budget and forward it to the 4:00 p.m. Council meeting for formal consideration. The motion passed unanimously. Council Member DeBry abstained from the vote.

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BUDGET WORKSHOP

Employee Groups (1:40:12 PM )

[Employee compensation was discussed during the November 25, 2014, Budget Workshop Session.]

During the October 28, 2014, Committee of the Whole meeting, Mayor Ben McAdams recommended the following 2015 employee compensation and benefits:

Compensation- Overall merit increase of 2.75 percent for those meeting expectations

Benefits- Retirement rate proposed by State- 20 percent discount card

Medical- 5 percent increase for medical

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- No dental increase- Offering voluntary insurance

Cancer Insurance Hospital Indemnity Insurance Group Whole/Term Life Insurance & AD&D Pet Insurance Critical Illness Legal Plan (Already offered, but will rebid. Current vendor is

Hyatt Legal)

Mr. David Delquadro, Chief Financial Manager, Council Officer, stated in 2013 the Council adopted a policy to create a common evaluation date for all merit employees. All merit increases will be effective January 1, 2015, not on the employees’ anniversary dates. There are approximately 48 employees who are red-lined and 110 sworn officers who will not be eligible for the merit increase. He then introduced the employee groups.

Utah Public Employees Association (UPEA) (1:44:04 PM )

Ms. Christine House, Utah Public Employees Association (UPEA), stated UPEA supports the Mayor’s proposal of a 2.75 percent merit increase. She looks forward to working with Human Resources on the compensation survey, which will be available for the next budget cycle.

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Fraternal Order of Police (FOP) (1:45:07 PM)

Mr. Matt Thompson, Trustee, Fraternal Order of Police (FOP), stated the FOP supports the Mayor’s proposal. Sworn officers have not moved through the Sworn Pay Plan since 2009, which has caused compression issues. A request of a one-half percent in the Sheriff’s budget will help recover the functionality of the Sworn Pay Plan.

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Utah Alliance of Government Employees (UAGE) (1:59:04 PM)

Mr. Gerald Haskell, Associate Director, Utah Alliance of Government Employees (UAGE), stated UAGE is supportive of the Mayor’s proposal; however, they are recommending the following:

- A 2.75 percent merit increase and a 1 percent Cost-of-Living Adjustment (COLA) for all employees, including those who are red-lined and those receiving less than a score of three on performance evaluations.

- Remove the proposed increase on traditional insurance plans where members pay 100 percent of pharmacy costs until a deductible is met. If the increase is necessary, provide adequate notice to all employees and begin it in 2016.

- Additional funding for Manager/Supervisor training

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- Review gender wage equality throughout the County- Allow employee groups to have a seat on the Compensation Advisory

Committee

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American Federation of State, County, and Municipal Employees (AFSCME) (2:05:06 PM)

Mr. Justin Miller, Executive Director, American Federation of State, County, and Municipal Employees (AFSCME), stated AFSCME supports the Mayor’s compensation recommendations.

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Department/Division Funds

Human Services Department ( 2:07:22 PM )

Ms. Lori Bays, Director, Human Services Department, delivered a PowerPoint presentation. She reviewed the 2015 budget overview, the 2015 fund sources, history of FTEs, and the 2014 accomplishment highlights within the Human Services Department. She also presented the proposed budget for each of the divisions as follows:

Aging and Adult Services Division

2014 Budget 2015 Proposed Change

Aging and Adult Services- Org. 230000 $18,724,946 $19,299,594 3.07 percent

Ms. Bays stated there are no new requests in this budget; however, a true-up adjustment of $178,000 is needed from outside revenues. Also, a senior center usage fee is being proposed, which would take effect on January 1, 2015. She will present detailed information on this proposal at a later date. The 2015 goals and initiatives of the Aging and Adult Services Division is to have a 10 percent reduction in the cost per ride in the Rides for Wellness program, an increase in utilization of the Active Aging and Enhance Fitness programs to improve health, and improved health and independence of homebound seniors through the Meals on Wheels’ assessments.

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Behavioral Health Services Division


Behavioral Health Services- Org. 225000 $101,686,534 $105,736,790 3.98 percent

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Ms. Lori Bays, Director, Human Services Department, stated there are no new requests in this budget; however, a true-up adjustment of $3,851,046 is needed from outside revenues. The 2015 goals and initiatives include a reduction in the length of stay for substance use disorder (SUD) clients in the residential program, a diversion rate of 85 percent or better for crisis services, an increase in collaborative prevention programs between County agencies, a 25 percent decrease in psychiatric hospital admissions for Assertive Community Treatment (ACT) clients, and preparation of a behavioral health system-of-care for the adoption or denial of Medicaid expansion.

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Criminal Justice Services Division


Criminal Justice Services- Org. 240000 $10,916,953 $11,310,720 3.61 percent

Ms. Lori Bays, Director, Human Services Department, stated included in this budget is a request for $21,406, due to the loss of Justice Assistance Grant (JAG) funds, a 0.25 FTE for an existing Jail Screener with no budget impacts, and two FTE protective services officers at a cost of $70,179. The 2015 goals and initiatives for this division include a 75 percent program completion rate for Criminal Justice Services’ clients, and a 15 percent recidivism reduction rate in probation clients served by the Courage to Change program.

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Salt Lake County Health Department


Health – Org. 215000 $35,503,172 $37,464,146 5.52 percent

Ms. Lori Bays, Director, Human Services Department, stated there are no new requests included in this budget; however, an outside revenue true-up of $1,262,183 with two new time-limited FTEs is needed. The Health Department is proposing a new Health Fee schedule, which would be effective on January 1, 2015. This proposed fee schedule will be presented to the Council at a later date. The 2015 goals and initiatives for the Health Department include a 30 percent increase in new attendees at the second Building Healthy Communities Conference, the establishment of two new healthy community groups, a 15 percent increase in Latino youth engagement in teen pregnancy prevention activities, and a 20 percent decrease in motor vehicle emissions inspections waivers through the Vehicle Repair Assistance program. The Health Department is requesting $65,600 to upgrade its Environmental Health camera system, $40,000 to slurry the Environmental Health parking lot, $33,800 to upgrade the camera system at the South Main Clinic, $38,700 for parking lot repairs at the South Main Clinic, and $50,000 to repair the storm drain at the South Main Clinic.

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Indigent Legal Services


Indigent Legal Services- Org. 290000 $16,225,540 $17,100,823 5.39 percent

Ms. Lori Bays, Director, Human Services Department, stated included in this budget is an $851,738 increase in the contract for the Legal Defenders Association (LDA) and a $23,545 increase in the non LDA contract. The 2015 goals and initiatives include better collaborate efforts with the criminal justice system partners to identify opportunities for cost-savings through handling non-violent crimes.

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Library Services Division


Library Services–Org. 250000 $36,533,289 $38,819,176 6.26 percentCapital Projects–Org. 250099 $ 2,283,481 $ 1,750,275 -23.35 percent

Ms. Lori Bays, Director, Human Services Department, stated included in the Library Services’ budget are requests for $3,000 in technical adjustments, $25,000 for additional temporary employee costs, $100,000 for the Career Online School program, $207,960 for the Lucky Day program, and $1,033,000 for information technology purchases. The 2015 goals and initiatives include better collaborate effort with local schools to increase library database usage and library card holders, circulation of 15 million items with 75 percent of customers indicating visit satisfied curiosity or inspiration of their imaginations, helping Salt Lake County children enter kindergarten ready to learn and support them through grade 12, and supporting community engagement and enjoyment.

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Office of Community Innovation

2015 Proposed

Office of Community Innovation- New Org. $156,319

Ms. Lori Bays, Director, Human Services Department, stated the 2015 goals and initiatives for this budget include a 15 percent increase in small business loans to veteran business owners, a 15 percent increase in social philanthropist funding of nonprofit partners, and the establishment a baseline to measure future kindergarten readiness for participants of in-home refugee-ran childcare facilities.

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USU Extension Service


USU Extension Service - Org. 235000 $601,523 $748,260 24.39 percent

Ms. Lori Bays, Director, Human Services Department, stated included in this budget are requests for $150,000 for the urban extension initiative, a $5,000 contribution to the 4-H Junior Livestock program, $9,737 for employee compensation, and a reduction of $18,000 in the biofuel program. The 2015 goals and initiatives include an increase in participation of low-income students in the Financial Literacy Education program, 400 new youth participants in 4-H programming, and increased participation in the Demonstration Teaching Garden and County Gardening collaborations at Wheeler Farm.

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Youth Services Division


Youth Services–Org. 210000 $11,108,404 $11,438,454 2.97 percent

Ms. Lori Bays, Director, Human Services Department, stated included in this budget is a loss of $36,000 from JAG funds, an increase of $20,424 for a 0.5 FTE funded by Medicaid, and an outside revenue true-up of $62,828. The 2015 goals and initiatives include expansion of the youth employment program to 40 interns, increased participation in the Family Assessment Stabilization Team (FAST) program, and an increase in Salt Lake County employees’ knowledge of Youth Services’ programs.

[The Human Services Department budget was discussed during the November 25, 2014, Budget Workshop Session. The new fee schedule for the Senior Centers were discussed during the November 24, 2014 Budget Workshop Session as well.]

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Community Services Department ( 2:28:27 PM )

Mr. Erin Litvack, Director, Community Services Department, delivered a PowerPoint presentation reviewing the deferred capital projects funding sources, operational funding sources, a funding snapshot, and the General and TRCC Funds. She also presented the proposed budget for each of the divisions as follows:

Clark Planetarium


Planetarium Fund

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– Org. 351000 $7,900,543 $6,494,319 -17.80 percent

Ms. Litvack stated included in this budget are an increase of $36,586 in new initiatives, which include a $1,150 increase in the annual bond payment; $40,624 to align expenses with revenues; and a reduction-in-force of an event coordinator resulting in a savings of $78,360. Capital projects proposed from the TRCC Fund total $1,451,008, as well as $5,300 for signage updates, and $195,708 for new carpet and paint in the exhibit rooms.

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Zoo, Arts & Parks


ZAP & Recreation Funds – Org. 359100 $10,485,301 $10,965,688 4.58 percent

Ms. Erin Litvack, Director, Community Services Department, stated included in this budget are new initiatives totaling $26,400, which include the purchase of a ZAP Grant Management System ($10,000) and ZAP compliance and oversight ($16,400).

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Parks & Recreation Division


Parks General Fund – Org. 363000 $13,597,155 $14,232,522 4.67 percentRecreation General Fund – $32,171,896 $33,507,080 4.15 percent Org. 364000Millcreek Canyon General Fund Org. 362000 $ 527,577 $ 500,000 - 5.23 percentOpen Space – Org. 108000 $ 1,144,453 $ 358,308 -68.69 percent

Ms. Erin Litvack, Director, Community Services Department, stated included in this budget is a $25,677 true-up for the Millcreek Canyon budget and $9,805 for new initiatives relating to the Open Space budget. The Parks budget includes a part-time employee salary increase of $172,401, a garbage collection fee increase of $69,251, and a fleet replacement fee increase of $101,242. Three FTEs will be transferred into this budget from the Recreation budget.

The Recreation 2015 new initiatives include new fees for passes, youth sports, the ice program, and child care. Three new FTEs will be hired for a tennis coordinator position, a farmer, and an office coordinator. Also included in this budget is $44,727 to expand the Adaptive Inclusion program, a new FTE to help with the new Adaptive program, and the transfer of three FTEs into the Parks budget.

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Equestrian Park


Equestrian Park – Org. 356000 $1,488,921 $1,877,058 26.07 percent

Ms. Erin Litvack, Director, Community Services Department, stated included in this budget is $80,000 in renegotiated management and incentive fees, and $147,502 for temporary labor and insurance. The 2015 revenue incorporates fee increases proposed by SMG in order to meet the proposed budgeted revenue.

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Center for the Arts


Center for the Arts – Org. 350000 $6,305,858 $6,983,527 10.75 percent

Ms. Erin Litvack, Director, Community Services Department, stated included in this budget is $133,872 for Center for the Arts operations and consulting, $185,563 for expanded Capitol Theatre operations, $185,717 for re-budgeted Eccles marketing expenses, $34,284 for new market tax credits and real property management lease expenses, $47,000 for network services redundancy, $52,686 for network service temporary labor, and $266,120 for Capitol Theatre reduced revenue. Also, included in the budget is $1,610,777 for capital projects proposed from the TRCC Fund, and $252,309 for preservation projects.

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Cultural Facility Support Program

Ms. Erin Litvack, Director, Community Services Department, stated the Mayor has proposed five projects for one-time TRCC funding: Historic Scott School/Pioneer Craft House for $40,500, the UMOCA Facility Usage Feasibility Study for $7,500, the Utah Museum of Fine Arts way finding project for $17,500; the Mount Jordan Middle School Theatre for $750,000, and the Mid-Valley Arts Center for $350,000.

TRCC Requests and Recommendations

Ms. Litvack stated the following requests were recommended for one-time TRCC funding:

- West Valley Utah Cultural Celebration Center $ 200,000- U of U Basketball Training Facility $1,000,000 (2 years)- Days of ’47 Rodeo $ 75,000- Utah Trails $ 100,000

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Also recommended for approval are the following Salt Lake County projects:

- Purchase of Salt Palace Land $2,000,000- Recreation Equipment Fund Increase $ 250,000- Clark Planetarium Exhibits $1,250,000

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Golf


Golf Enterprise Fund – Org. 382000 $7,447,586 $7,639,480 2.58 percent

Ms. Erin Litvack, Director, Community Services Department, stated included in this budget is $30,000 for utilities, $19,750 for cart repair and a mechanic, $5,000 to lease the Mick Riley land, and $323,000 for deferred maintenance.

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Calvin L. Rampton Salt Palace Convention Center


Salt Palace Operations – Org. 355000 $14,980,691 $22,008,538 46.91percentSalt Palace Capital Projects – Org. 355099 $ 3,354,601 $ 2,424,100 - 27.74 percent

Ms. Erin Litvack, Director, Community Services Department, stated included in this budget is an operational revenue increase of $170,000, a $100,000 transfer of funds into the South Towne Exposition Center Fund, $17,215 for signage updates, and $415,934 for convention facility reserve projects.

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South Towne Convention Center


South Towne Operations – Org. 355200 $3,735,697 $4,144,845 10.95 percentSouth Towne Capital Projects – Org. 355299 $ 987,093 $1,106,657 12.11 percent

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Ms. Erin Litvack, Director, Community Services Department, stated this budget reflects the $100,000 transfer from the Salt Palace to look into naming rights, and $450,260 for carpet replacement and earthquake bracing.

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Visit Salt Lake


Visitor Promotion – Org. 360000 $8,038,809 $8,610,783 7.12 percentVisitor Promotion (County) – Org. 360100 $ 997,936 $4,008,708 301.70 percent

Ms. Erin Litvack, Director, Community Services Department, stated this budget reflects the pass through funding for the visitor promotion contract with Visit Salt Lake.

[The Community Services Department’s budget was discussed during the November 25, 2014, Budget Workshop Session.]

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[The Council adjourned for a break at 3:04:14 PM and reconvened at 3:16:27 PM.]

Administrative Services Department ( 3:16:27 PM )

Mr. Sarah Brenna, Director, Administrative Services Department, delivered a PowerPoint presentation regarding the mission of the Administrative Services Department, 2014 highlights, 2015 areas of focus, and sources of funding. She also presented the proposed budget for each of the divisions as follows:

Records Management and Archives Division

Ms. Brenna stated this division will be transferred to the Information Services Division. There are no new requests or any requests for additional FTEs.

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Contracts and Procurement Division


Contracts & Procurement - Org. 610000 $1,208,582 $1,093,836 -9.49 percent

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Ms. Sarah Brenna, Director, Administrative Services Department, stated there are no new FTEs or new funding requests in this budget. However, there is a transfer of one FTE from this division into Mayor’s Operations.

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Facilities Management Division


Facilities Management - Org. 631000 $ 532,130 $ 538,746 1.24 percentFacilities Services

- Org. 630000 $11,319,755 $11,665,177 3.05 percentGovernment Center Operations – Org. 690000 $ 4,404,711 $ 4,406,464 0.04 percentPrinting – Org. 620000 $ 473,356 $ 480,097 1.42 percent

Ms. Sarah Brenna, Director, Administrative Services Department, stated there are no new FTE requests included in the Facilities Management budget.

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Fleet Management Division


Fleet Management- Org. 680000 $22,577,913 $23,427,961 3.76 percent

Ms. Sarah Brenna, Director, Administrative Services Department, stated included in this budget are a proposed labor rate increase of $2.50 hour and a fuel rate increase of $.02 per gallon.

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Human Resources Division


Human Resources - Org. 615000 $2,401,822 $3,312,274 37.91 percent

Ms. Sarah Brenna, Director, Administrative Services Department, stated included within this budget is a request of $55,125 to extend the ADP system for nine months, $51,272 for continued use of temporary employees, $24,000 to purchase salary survey subscriptions, $35,000

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for a comprehensive employee engagement survey, and the transfer of $811,218 in benefits administration to the Human Resources Division.

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Information Services Division


Information Services- Org. 605000 $13,943,377 $15,425,792 10.63 percent- Org. 605099 $ 517,357 $ 610,532 18.01 percent

Ms. Sarah Brenna, Director, Administrative Services Department, stated included in this budget are the transfers of the Records Management and Archives Division into this budget, and the Addressing Division from the Public Works Department into this budget. These transfers are budget neutral.

[The Administrative Services Department’s budget was discussed during the November 25, 2014, Budget Workshop Session.]

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Public Works Department (3:36:40 PM)

Mr. Russ Wall, Director, Public Works and Regional Services Department, delivered a PowerPoint presentation. He reviewed the 2015 budget overview, 2014 major accomplishments, and presented a proposed budget for each of the following divisions:

Animal Services Division


Animal Services- Org. 410000 $5,627,195 $5,709,873 1.47 percent

Mr. Wall stated included in this budget is the rollover of a solar power conversion project totaling $70,000, an interfund transfer from the General Fund totaling $467,814 for countywide services, partial compensation totaling $573,921 for countywide services provided, a one-time transfer of $12,000 from Administration to Animal Control for mobile printers for field vehicles, a request for one FTE for a Field Coordinator for the Trap, Neuter, and Release (TNR) Program to be transferred from administration (temporary employees) to special programs that net out at $0, two FTEs for Veterinary Technicians to be transferred from Administration (temporary employees) to Animal Control, which nets out at $0 and cities contracts revenue of $1,932,637.

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Engineering and Flood Control Division


Public Works Engineering- Org. 450000 $2,207,824 $2,381,471 7.87 percent

Class B Road Projects- Org. 455000 $2,278,747 $3,529,470 54.89 percent

Flood Control Engineering- Org. 460000 $5,578,207 $5,707,836 2.32 percent

Flood Control Projects- Org. 461000 $5,162,676 $4,562,009 -11.63 percent

Mr. Russ Wall, Director, Public Works and Regional Services Department, stated this budget includes a new Flood Control capital project request of $2,350,000. In the capital improvement General Fund is a new request of $233,230 (grant) for water quality, and a carry-over from 2014 of $1,163,407.

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Public Works Operations


Public Works Operations- Org. 440000 $19,042,638 $19,576,994 2.81 percent

Planning & Development Services- Org. 405000 $ 5,899,462 $ 5,828,700 -1.20 percent

Mr. Russ Wall, Director, Public Works and Regional Services Department, stated this budget includes $500,000 for cost accounting software, $131,000 for new equipment, $250,000 for street lighting, $580,000 for pavement maintenance, and $710,235 for slurry seal.

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Solid Waste


Solid Waste Management- Org. 475000 $13,566,969 $13,312,917 -1.87 percent

Mr. Russ Wall, Director, Public Works and Regional Services Department, stated this budget includes a capital project request of $398,000 for the education building, which is a

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roll-over, $3,750,00 to repair damage to methane gas lines, a $2,001,000 cash infusion from the fund balance, $500,000 for module and construction, $100,000 for center scale replacement, and $675,000 for new equipment.

[The Public Works Department’s budget was discussed during the November 25, 2014, Budget Workshop Session.]

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Office of Regional Development ( 3:47:11 PM )

Mr. Carlton Christensen, Director, Office of Regional Development, delivered a PowerPoint presentation, which outlined the office organization, accomplishments of each office, and regional development projects.

Regional Development2014 Budget 2015 Proposed Change

Regional Development- Org. 102500 $16,795,781 $15,422,331 - 8.18 percent

Housing Programs- Org. 102600 $ 1,853,355 $ 1,853,355 0.00 percent

Revolving Loan Programs- Org. 102700 $ 1,092,239 $ 462,239 -57.68 percent

RDA Property Tax- Org. 102800 $ -0- $19,997,453

Mayor Managed Capital Projects

- Org. 109900 $ 532,820 $ 532,820 0.00 percent[The Office of Regional Developments budget was discussed during the November 25, 2014, Budget Workshop Session.]

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COMMITTEE OF THE WHOLE

CONSENT AGENDA (3:55:46 PM )

Board Appointments

Mayor Ben McAdams submitted a letter requesting the Council’s advice and consent to the appointments of Lucy E. Hansen and Landon A. Allred as members of the Sugarhouse Park Authority Board to serve four-year terms. Their terms began November 1, 2014, and will end October 31, 2018.

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Mayor Ben McAdams submitted a letter requesting the Council’s advice and consent to the reappointment of John T. Nielsen as a member of the Zoo, Arts & Parks (ZAP) Tier I Advisory Board to serve a three-year term. His term will begin January 1, 2015, and end December 31, 2017.

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Mayor Ben McAdams submitted a letter requesting the Council’s advice and consent to the reappointment of Steven V. Cottam as a member of the Zoo, Arts & Parks (ZAP) Tier II Advisory Board to serve a three-year term. His term will begin on January 1, 2015, and end December 31, 2017.

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Mayor Ben McAdams submitted a letter requesting the Council’s advice and consent to the reappointment of Al Kubota as a member of the Salt Lake County Convention Facility Advisory Board to serve a three-year term. His term will begin January 1, 2015, and end December 31, 2017.

Council Member Bradshaw, seconded by Council Granato, moved to approve the appointments and forward them to the 4:00 p.m. Council meeting for formal consideration. The motion passed unanimously.

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Deputy Constables

The Council reviewed the following deputy constable appointments, which have been placed on the Council agenda for final approval and execution:

Appointments of Regan Anson and James Hollenbach to serve as deputy constables under Constable Larry Bringhurst.

Council Member Bradshaw, seconded by Council Member Granato, moved to approve the appointments and forward them to the 4:00 p.m. Council meeting for formal consideration. The motion passed unanimously.

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Mayor’s Community Contribution Recommendations

The Council reviewed the recommendation of the Contribution Review Committee for the following community contributions to be appropriated from the Mayor’s 2014 budget:

Special Olympics Utah (2- $100 golf cards, 1-$50 Clark Planetarium card) $ 250.00Bradley Center for Grief $1,000.00Utah Coalition of La Raza $1,000.00

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Council Member Bradshaw, seconded by Council Member Granato, moved to forward the recommendations to the 4:00 p.m. Council meeting for formal consideration, and found the County received fair and adequate consideration for the contribution. The motion passed unanimously.

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Other Business

Cancellation of Meeting

Council Member Bradshaw, seconded by Council Member Granato, moved to cancel the November 11, 2014, and December 2, 2014, Committee of the Whole meetings. The motion passed unanimously.

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The meeting was adjourned at 3:56:37 PM .

___________________________________Chair, Committee of the Whole

___________________________________Deputy Clerk

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