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Checklist and EMP for Minor Civil Works for Pupil -Student Hostel in Cetinje
PART 1: INSTITUTIONAL & ADMINISTRATIVE Country Montenegro
Project title Higher Education and Research for Innovation and Competitiveness Project (HERIC)Scope of project
and activityHERIC Project is placed within the overarching framework of the Government of Montenegro’s strategies for European integration in the areas of science and research and its Strategy for Higher Education. Within the Component 2.1 (Improving the Support for Students and Scholars Mobility), one of the planned activities is the adaptation of existing students' and pupils’ hostels, which will be organized by the Ministry of Education.
This document is a part of the Main Design for renovation of the Pupil-Student Hostel in Cetinje. Planned activities are: renovation of toilets and bathrooms (one part has been already renovated).
Institutional arrangements
(Name and contacts)
WB (Project Team Leader)
Roberta Malee [email protected]
Project Management
Director of the HERIC Project:Darko PetrušićManager of the Project: Vladimir ĐurkovićEnvironment Consultant:Ilinka Beatović Nikić[email protected]
Local Counterpart and/or Recipient
Ministry of EducationManager of the Hostel:
Vesna Miranović[email protected]
Implementation arrangements
(Name and contacts)
Safeguard SupervisionWB Environment Expert: Amy [email protected] Consultant:Ilinka Beatović Nikić[email protected]
Local Counterpart Supervision
Will be contracted.
Local Inspectorate Supervision
Environment inspectorateConstruction inspectorateCommunal policeLabour inspectorate
Contractor
Will be contracted.
SITE DESCRIPTIONName of site Pupil-Student Hostel in Cetinje, Njegoseva Street, Cetinje.Describe site location
Pupil- Student Hostel in Cetinje is located in the centre of Cetinje, in the historical protected area.
Attachment 1: Site Map [ ]Y [x] N
Who owns the land?
Ministry of Education
Geographic description
Njegoseva Street, Cetinje
LEGISLATIONIdentify national & local legislation & permits that apply to project activity
The Main Project Design is developed in accordance with the Law on Spatial Planning and Construction (OG of Montenegro No 51/08, 40/10, 34/11, 47/11, 35/13, 39/13), The Rolebook on the Conditions and the Manner of Adaptation of the Facilities for the Persons with Reduced Mobility (OG of Montenegro No 10/09), with the Rolebook on the design and the content of technical documentation (OG of Republic of Montenegro No 22/02) and with The Rulebook on Forms That are Used in the Construction Procedures (OG of Montenegro No 47/13).
Considering that it is a project of adaptation, the project does not require a building permit, but the work should be reported to the competent authority.
The opinion of the Environment Protection Agency is obtained which confirms that
Environmental Assessment is not needed for planned activities (02 No UPI 1293/2 dated on October 21 2013).In accordance with the Law on protection of cultural property (OG No 49/10), the opinion and compliance of the Ministry of Culture-Authority for the Protection of Cultural Property is obtained ( No UP/I 03-112/2013-5 dated on November 18 2013.) with the following guidelines:
- The dimensions and disposition of all external openings, doors and windows keep in inception form and dimension;
- Expansion of the existing and punching of new doors is not permitted;- Structural elements of the walls must not be damaged.
The document is in the Annex 2.
Environmental regulation that are applicable on planned activities are:The Law on Environment (OG of Mne No 48/08, 40/10, 40/11)The Law on Nature Protection (OG of Mne No 51/08, 21/09 and 40/11)The Law on Waste Management (OG of Mne No 64/11)The Law on Protection from Noice in the Environment (OG of Mne No 28/11)The Law on Air Protection (OG of Mne No 25/10,40/11)
PUBLIC CONSULTATIONIdentify when /where the public consultation process took place
The Report on public consultation is in the Annex 1.
INSTITUTIONAL CAPACITY BUILDINGWill there be any capacity building?
[ x] N or [ ]Y if Yes, Attachment 2 includes the capacity building program
PART 2: ENVIRONMENTAL /SOCIAL SCREENINGWill the site activity include/involve any of the following:
Activity Status Additional referencesA. Building rehabilitation [ X] Yes [ ] No See Section B belowB. New construction [ ] Yes [ X] No See Section B belowC. Individual wastewater treatment system [ ] Yes [X ] No See Section C belowD. Historic building(s) and districts [ x] Yes [ ] No See Section D belowE. Acquisition of land1 [ ] Yes [X ] No See Section E belowF. Hazardous or toxic materials2 [ X] Yes [ ] No See Section F belowG. Impacts on forests and/or protected areas [ ] Yes [X ] No See Section G belowH. Handling/management of medical waste [ ] Yes [ X] No See Section H belowI. Traffic and Pedestrian Safety [X ] Yes [ ] No See Section I below
ACTIVITY PARAMETER MITIGATION MEASURES CHECKLIST (BOLDED MEASURES ARE APPLICABLE)A. General Conditions
Notification and Worker Safety (a) The Communal Police (local inspection), the relevant building local authority (which shall notify the Building Inspection) and Inspection Directorate (Environmental and Labor inspection) have been notified of upcoming activities
(b) The public has been notified of the works through appropriate notification in the media and/or at publicly accessible sites (including the site of the works)
(c) All legally required permits have been acquired for construction and/or rehabilitation(d) All work will be carried out in a safe and disciplined manner designed to minimize impacts on neighboring
residents and environment.(e) Workers’ PPE will comply with international good practice (always hardhats, as needed masks and safety
glasses, harnesses and safety boots)(f) Appropriate signposting of the sites will inform workers of key rules and regulations to follow.
B. General Rehabilitation and /or Construction Activities
Air Quality (a) During interior demolition use debris-chutes above the first floor(b) Keep demolition debris in controlled area and spray with water mist to reduce debris dust(c) Suppress dust during pneumatic drilling/wall destruction by ongoing water spraying and/or installing
dust screen enclosures at site(d) Keep surrounding environment (side walks, roads) free of debris to minimize dust(e) There will be no open burning of construction/waste material at the site(f) There will be no excessive idling of construction vehicles at sites
Noise (a) Construction noise will be limited to restricted times agreed to in the permit(b) During operations the engine covers of generators, air compressors and other powered mechanical
equipment should be closed, and equipment placed as far away from residential areas as possibleWater Quality (a) The site will establish appropriate erosion and sediment control measures such as e.g. hay bales and/or
1 Land acquisitions includes displacement of people, change of livelihood encroachment on private property this is to land that is purchased/transferred and affects people who are living and/or squatters and/or operate a business (kiosks) on land that is being acquired. 2 Toxic / hazardous material includes and is not limited to asbestos, toxic paints, removal of lead paint, etc.
silt fences to prevent sediment from moving off site and causing excessive turbidity in nearby streams and rivers.
Waste management (a) Waste collection and disposal pathways and sites will be identified for all major waste types expected from demolition and construction activities.
(b) Mineral construction and demolition wastes will be separated from general refuse, organic, liquid and chemical wastes by on-site sorting and stored in appropriate containers.
(c) Construction waste will be collected and disposed properly by licensed collectors(d) The records of waste disposal will be maintained as proof for proper management as designed.(e) Whenever feasible the contractor will reuse and recycle appropriate and viable materials (except
asbestos)ACTIVITY PARAMETER MITIGATION MEASURES CHECKLISTC. Individual wastewater treatment system
Water Quality (a) The approach to handling sanitary wastes and wastewater from building sites (installation or reconstruction) must be approved by the local authorities
(b) Before being discharged into receiving waters, effluents from individual wastewater systems must be treated in order to meet the minimal quality criteria set out by national guidelines on effluent quality and wastewater treatment
(c) Monitoring of new wastewater systems (before/after) will be carried outD. Historic building(s)
Cultural Heritage (a) If the building is a designated historic structure, very close to such a structure, or located in a designated historic district, notify and obtain approval/permits from local authorities and address all construction activities in line with local and national legislation
(b) Ensure that provisions are put in place so that artifacts or other possible “chance finds” encountered in excavation or construction are noted, officials contacted, and works activities delayed or modified to account for such finds.
E. Acquisition of land
Land Acquisition Plan/Framework (a) If expropriation of land was not expected and is required, or if loss of access to income of legal or illegal users of land was not expected but may occur, that the bank task Team Leader is consulted.
(b) The approved Land Acquisition Plan/Framework (if required by the project) will be implementedF. Toxic Materials Asbestos management (a) If asbestos is located on the project site, mark clearly as hazardous material
(b) When possible the asbestos will be appropriately contained and sealed to minimize exposure(c) The asbestos prior to removal (if removal is necessary) will be treated with a wetting agent to minimize
asbestos dust(d) Asbestos will be handled and disposed by skilled & experienced professionals(e) If asbestos material is be stored temporarily, the wastes should be securely enclosed inside closed
containments and marked appropriately(f) The removed asbestos will not be reused
Toxic/hazardous waste management
(a) Temporarily storage on site of all hazardous or toxic substances will be in safe containers labeled with details of composition, properties and handling information
(b) The containers of hazardous substances should be placed in an leak-proof container to prevent spillage and leaching
(c) The wastes are transported by specially licensed carriers and disposed in a licensed facility.(d) Paints with toxic ingredients or solvents or lead-based paints will not be used
G. Affects forests Protection (a) All recognized natural habitats and protected areas in the immediate vicinity of the activity will not be damaged
and/or protected areas
or exploited, all staff will be strictly prohibited from hunting, foraging, logging or other damaging activities.(b) For large trees in the vicinity of the activity, mark and cordon off with a fence large tress and protect root system
and avoid any damage to the trees(c) Adjacent wetlands and streams will be protected, from construction site run-off, with appropriate erosion and
sediment control feature to include by not limited to hay bales, silt fences(d) There will be no unlicensed borrow pits, quarries or waste dumps in adjacent areas, especially not in protected
areas.ACTIVITY PARAMETER MITIGATION MEASURES CHECKLISTH. Disposal of medical waste
Infrastructure for medical waste management
(a) In compliance with national regulations the contractor will insure that newly constructed and/or rehabilitated health care facilities include sufficient infrastructure for medical waste handling and disposal; this includes and not limited to: Special facilities for segregated healthcare waste (including soiled instruments “sharps”, and human tissue
or fluids) from other waste disposal; and Appropriate storage facilities for medical waste are in place; and If the activity includes facility-based treatment, appropriate disposal options are in place and operational
I Traffic and Pedestrian Safety
Direct or indirect hazards to public traffic and pedestrians by
construction activities
(b) In compliance with national regulations the contractor will insure that the construction site is properly secured and construction related traffic regulated. This includes but is not limited to Signposting, warning signs, barriers and traffic diversions: site will be clearly visible and the public
warned of all potential hazards Traffic management system and staff training, especially for site access and near-site heavy traffic.
Provision of safe passages and crossings for pedestrians where construction traffic interferes. Adjustment of working hours to local traffic patterns, e.g. avoiding major transport activities during
rush hours or times of livestock movement Active traffic management by trained and visible staff at the site, if required for safe and convenient
passage for the public. Ensuring safe and continuous access to office facilities, shops and residences during renovation
activities, if the buildings stay open for the public.
PART 3 ENVIRONMENTAL MONITORING PLAN
PhaseWhat
(Is the parameter to be monitored?)
Where(Is the parameter to be monitored?)
How(Is the parameter to be monitored?)
When (Define the frequency / or continuous?)
Why(Is the parameter being monitored?)
Cost(if not included in project budget)
Who(Is responsible for monitoring?)
During activity preparation
Appropriate marking and site organisation before starting works
On the site Review of the site Before starting works
To ensure safety and security
Included in project budget
Contractor and supervision
Quality control of construction materials (especially paints, solvents, chemicals)
Control contractor’s documentation related to the procurement of materials
On the site (in manufacturer’s declaration)
Control of documentation (specification of materials)
By direct checking
During the procurements
Before work start
Because of compliance with the materials in project design documentation and to control if there are illicit substances in the materials (in manufacturer’s declaration)
Negligible costs, Included in project budget
Environment Consultant
Contractor and Supervision
The compliance of the Authority for the Protection of Cultural Property- Ministry of Culture
On the site By direct checking Before work start
To familiar the contractor with the guidelines provided by the Authority for the Protection of Cultural Property
Included in project budget
Contractor and Supervision
During activity implementation
Level of the noise On the site
Control of working time (only day shift is allowed)
Control if the equipment is right
DailyTo reduce the impact of the noise on workers and neighbourhood)
Negligible costs, Included in project budget
Contractor and Supervision
and used properly)Air quality (dust emission)
On the site Visually Daily To reduce the impact of the dust on workers and neighbourhood)
Negligible costs, Included in project budget
Contractor and Supervision
Waste management (including hazardous and non-hazardous waste, construction waste, paints, solvents, chemicals)
On the site Control of the separation and temporary storage of the waste
Control of records of lasting waste disposal
Daily
When needed, ie whenever the waste is transported from the site
To prevent mixing of hazardous and non hazardous waste and improper storage and disposal of the waste
Included in project budget
Contractor and Supervision
Worker’s safety On the site Control of using of PPE
Daily Because of security and safety of workers
Negligible costs, included in project budget
Contractor and Supervision
Traffic and pedestrian safety
On the site and around the site
Control if the site is marked properly and if the traffic regulation is implemented during transportation of materials and waste disposal.
During the works execution and transportation of materials and waste
Because of security and safety of pedestrians and other participants in traffic
Negligible costs, included in project budget
Contractor and Supervision
Acting in accordance with the guidelines provided by the Authority for the Protection of Cultural Property
On the site By direct checking Daily
To preserve authenticity of the building and prevent all actions and activities that can change appearance, properties, specificity and significance of
Negligible costs,included in project budget
Contractor and Supervision
cultural property.During activity supervision
During supervision activity it is necessary to control the implementation of the measures in the Sections A. General Conditions, B. General Rehabilitation and /or Construction Activities, D. Historic building(s) F. Toxic Materials, I. Traffic and Pedestrian Safety and guidelines provided by the Authority for the Protection of Cultural Property.
On the site
Preparation of the report on EMP implementation
By direct observation and control of documentation
At least once a month
At least twice a month
To control the implementation of the EMP
Included in project budget
Supervision
Environment Consultant
Annex 1
REPORT FROM THE PUBLIC CONSULTATION
on the Checklist and EMP for Minor Civil Works for Pupil-Student Hostel in Cetinje
Following the World Bank's requirements, the public consultations on the Checklist and EMP for Minor Civil Works for Pupil-Student Hostel in Cetinje were held from 21- 28 February 2014.
The Ministry of Education announced an invitation for public consultations for the interested public, bodies and organisations through various media, as follows:
- In Daily Newspaper "Pobjeda", on February 21 2014 (Attachment 1);- On web-site of the HERIC project, on February 20 2014:
http://www.heric.me/en/news/public-consultations-environmental-management-plans-student-hostels-renovation (Attachment 2);
- On web-site of the Ministry of Education, on February 24 2014, http://www.mpin.gov.me/vijesti/135831/JAVNE-KONSULTACIJE-U-VEZI-SA-PLANOVIMA-UPRAVLJANJA-zIVOTNOM-SREDINOM-ZA-ADAPTACIJU-STUDENTSKIH-DOMOVA.html (Attachment 3);
Checklists and Environmental Management Plans for all Students' Hostels were published on the web-site of the HERIC project – Section: ABOUT THE PROJECT/ENVIRONMENTAL ASSESSMENT/STUDENTS HOSTELS.
The notifications were sent to the following institutions and NGO (on February 20 2014):
- The Environmental Protection Agency (by mail and fax);- The Ministry of Sustainable Development and Tourism (by mail and fax);- Old Royal Capital Cetinje - Department for Spatial Regulation and
Environment Protection (by mail and fax);- Directorate for Protection of Cultural Property (by mail and fax);- Aarhus Center Podgorica (by mail and fax);- NGO “Green Home” Podgorica (by e-mail);
Aarhus center published the invitation for public consultation on their web-site: http://www.arhuscentri.me/?p=2040, (Attachment 4);
Interested parties had been able to get insight into the hard copies of the Checklist and Environmental Management Plan every working days from February 21 to February 28, 2014 from 10 a.m. to 1 p.m. as follows:
- In HERIC Office in Podgorica, Rimski trg 19, first floor, the public insight into the Environmental Management Plans was provided for all Hostels.
- In Pupil-Student Hostel in Cetinje, Njegoseva Street, in the Office No. 105, the public insight into the Environmental Management Plan was provided for this Hostel.
Interested parties had been able to submit all comments and opinions to the HERIC Project Office address, to Pupil-Student Hostel in Cetinje address and to the e-mail address: [email protected] by March 3, 2014.
Interested stakeholders (the representative of the local government and tenants of the Hostel) have got insigt into the hard copy of the the Checklist and EMP for Minor Civil Works for Pupil-Student Hostel in Cetinje. However, there were not specific written comments or statements here, except the general statement in the attached file written by the Head of the Hostel, stated that all students were satisfied with the planned activities which should not induce any negative impact on the environment. (List of persons with the cover letter is in the Attachment 5).
Some objections submitted by Department for Spatial Regulation and Environment Protection of Municipality of Niksić and Department for Planning and Spatial Regulation and Environment Protection of the Capital Podgorica are accepted and inserted the changes in the Checklist and EMP for Minor Civil Works for Pupil-Student Hostel in Cetinje, as follows:
The Law on Nature Protection (Official Gazette of Montenegro No 51/08, 21/09 and 40/11) will be added to Environmental regulation that are applicable on planned activities, considering that it prescribes the general measures of protection and conservation of nature; protection of natural goods; sustainable use of natural resources and natural goods and the control of their usage etc.
The Rulebook on Forms That are Used in the Construction Procedures (Official Gazette of Montenegro No 47/13) will be added to legislation that are applicable on planned activities.
In the Part II of the EMP – Activity A. General Conditions, the following clause is replased: “The local construction and environment inspectorates and communities have been notified of upcoming activities”, with: “The Communal Police (local inspection), the relevant building local authority (which shall notify the Building Inspection) and Inspection Directorate (Environmental and Labor inspection) have been notified of upcoming activities”. This is because there are not local inspection authorities, except the Communal Police, which performs inspection in transport and waste disposal, maintenance of public areas and protection against the noise in the environment.
Comments and objections collected during the public consultation are reflected in the Checklist and Environmental Management Plan for Pupil-Student Hostel in Cetinje, as indicated above. Finalized document will be reposted on the web-site of the HERIC project: http://www.heric.me
Attachment 1
Attachment 2
Attachment 3
Attachment 4
Attachment 5
ANNEX 2
The opinion and compliance of the Ministry of CultureAuthority for the Protection of Cultural Property
The Ministry of Education of Montenegro, Pupil-Student Hostel, CetinjeVesna Miranović, Manager
SUBJECT: Issuing guidelines and giving consent for execution of works on the refurbishment of certain number of in-room bathrooms in the PI Student Hostel – Cetinje In accordance with the request of the Ministry of Education of Montenegro for Issuing guidelines and giving consent for execution of works on the refurbishment of certain number of in-room bathrooms in the PI Student Hostel – Cetinje, Directorate for Protection of Cultural Property state the following:By the inspection of the Registry of Cultural Property it was established that the Building of former Girls` Institute “Carica Marija” has the status of the immovable cultural property, pursuant to the Decision 03-71/1 of 06th February 1960 and Decision 01-846/1-61.The cultural property “Building of former Girls` Institute “Carica Marija” is the first female secondary school institute in Montenegro, founded in 1869, with the selfless assistance of the Russian empress Marija Alexandrovna. It stopped with the work in 1913. Some thirty years ago it was adapted to the needs of a student hostel, PI “Student Hostel”, serving as such the function in science and culture.Originally it was a two-floor building, with the wide porch entrance, with adjacent garden, defined with a stone fence. In the second half of 20 th century, the fence wall was removed and the building façade painted. Over time, the building was subjected to substantial changes, so it had not been preserved in its original state. Today, the building consists of three wings, with ground and first floor and winged attic, with arched eaves over the front door. The building structure is stable and solidly maintained. The structure is within the boundaries of the historical centre of Cetinje which is protected as a historical urban complex, which makes it subject to the protective measures under the stipulations of the Law on Cultural Property Protection. They stipulate severe measures of cultural property protection as follows:
Secure sustainable use of cultural property in line with its traditional or newly defined purpose and respective sustainable use;
Preservation and improvement of the cultural property integrity and providing conditions for survival of cultural property and its passing to future generations;
Establishing timely cooperation and encouraging owners and users to sustainable use of cultural property and raising awareness on the significance of cultural property, risks it is exposed to needs for its protection and preservation;
Timely, efficient and effective application of the conservation measures and other expert, scientific measures, and timely, efficient and effective application of prescribed measures and activities;
Management of risks the cultural property is exposed to and prevention of activities that could change the appearance, characteristics, particularities and significance of the cultural property;
Cultural property structure, “Building of former Girls` Institute “Carica Marija” had been, since it is construction, adapted to functionally meet different needs. Its appearance and condition had undergone most significant changes during 1980s, when its facades were painted, the number of floors altered, carpentry, interior and exterior details changed. As foreseen subject works on maintenance and increasing standard of the Student Hostel are in concrete terms related to the refurbishment and adaptation of the bathrooms (which implies changing non-authentic doors at the bathrooms, change of the bathroom utilities and ceramics), there is no need for the development of conservatory design and engagement of the contractors with the conservatory licence.Following guidelines should be implemented during the regular refurbishment of the bathrooms:
Dimensions and disposition of all external openings, doors and windows shall be kept in the present shape and dimensions;
Increasing existing and adding new doors is not permitted;
Structural elements of the walls should not be damaged.
After the inspection of existing Directorate documentation and submitted request, as well as a site visit, it was concluded that subject works and planned interventions will not jeopardize the integrity of the respective cultural property. The Directorate for Protection of Cultural Property thus issue consent to the respective works, in accordance with the provided guidelines.
Prepared by:Bratislav Radunović, AMSc Zorica Tomanović, ANela Cimeša
Director, Anastazija Miranović