San Bernardino County Experience

• Local Health Department Subcontract

• Earliest possible start date 2-1-13

• Worked backwards –

Program Requirements

Proposed Timeline

• July Met Administrative Support at Human Services (HS oversees Department of Public Health (DPH)

• Aug Draft RFA

• Sep List of potential applicants

• Oct Release RFA– Bidders non mandatory conference– Select evaluators – Deadline for Q & A

Program Requirements

Proposed Timeline

• Nov– Q & A posted– Proposals due

• Dec– Evaluation – Negitiations– Select subcontractors– Award/denial letters– Protest deadline

Program Requirements

Proposed Timeline

• Dec—continued– Draft of Board of Supervisors (BOS)

Agenda Item (BAI)– Finalize contracts to submit to BOS

Jan

--Hard copies of contracts with signatures

--BOS approval

Feb Contracts effective

Program Requirements

Timeline

•Proposer’s (Application) Conference -- October 23, 2012 @2:00 p.m. October 23, 2012 @2:00 p.m.

• Deadline for submission of questions -- October 30, 2012 @ 4:00 p.m.October 30, 2012 @ 4:00 p.m.

• Proposals due -- November 27, 2012 by 4:00 p.m. November 27, 2012 by 4:00 p.m.

• Tentative Date to Send Award/Denial

letters -- December 21, 2012December 21, 2012 Tentative date for award of contract(s) -- January 29, 2013

• Tentative beginning date for contract(s) -- February 1, 2013February 1, 2013

Service Objectives

• Contractors may propose to do one or more service objectives (pages 11 – 27 of RFA) – Communities of Excellence in Nutrition, Physical Activity,

and Obesity Prevention (CX3)

– Nutrition Education--adults– Peer to Peer--adults– School/After-school– Youth Engagement (2014)– Early Childhood– Faith--adults (2014)– Community Health Leaders

Program Requirements

Program Requirements

USDA Allowable & Unallowable Costs (page 8, item 2 of RFA)

• Listed campaign nutrition education materials and Champions for Change website

• No development of new nutrition education materials

• Use only Network approved educational materials

Examples: Power Play!

Fruit & Vegetable Toolkit

Program Requirements

Program Considerations (pages 25 – 27 of RFA)

• Monthly invoices with back up documents such as receipts, time logs, deliverables are required

• DPH will not provide Harvest of the Month materials and they should be in the applicant’s budget

Program Requirements

Fiscal Requirements

1. Budget

2. Monitoring Requirements

Fiscal Requirements

• Submit most recent financial statements and

• Three Years of audited* financial statements

*Unaudited financial statements are acceptable, if the proposer is not required to conduct an annual audit.

Insurance Requirements

Workers’ Compensation $ 250,000

Comprehensive General & Automotive $1,000,000

Errors & Omission $1,000,000/claim $3,000,000

aggregate or Professional Liability $1,000,000/claim

Proof of Coverage: Certificates of Insurance Declaration Page

Proposal Submission

• One (1) original and five (5) unbound copies or electronic submission through ePro

• - All Proposals/Applications must be received no later than 4:00 p.m. (PDST) on Tuesday, November 27, 2012 preferably submitted through the County’s electronic Procurement Network at https://epro.sbcounty.gov/epro/

• or delivered to:• County of San Bernardino• Human Services• Attn: HS Contracts Unit (RFA HS DPH 12-06)• 150 South Lena Road• San Bernardino, CA 92415-0515

LHD Subcontracts- San Bernardino County Experience • For more information contact

Jeanne Silberstein, MPH, RD

jsilberstein@dph.sbcounty.gov

Program Requirements