Santa Rosa County School Board

Employee Benefits

2014 Benefit Plan Year

Benefits Offered to Full Time Employees:

Medical Dental Vision Basic and Supplemental Life Long Term Disability Flexible Spending Accounts- Health & Dependent Care Health Care Saving Accounts (if enrolled in HDHP) Tax Sheltered Annuities, Cancer & Life Retirement(Interim employees need to check with HR for coverage

eligibility)

General Guidelines New employees must enroll for benefits within first 30 days of

employment (exception – retirement) Enrollment for benefits via BenefitHelp on-line system

(exception – retirement benefits) Benefits become effective the first of the month following one

month of employment Benefits elected will be effective thru 12/31/14 Benefit plan year January 1 to December 31 Open enrollment conducted annually (November) for the

following calendar year Benefits end on the last day of the month in which employment

terminates Retirement plan must be selected before the end of the fifth

month following his/her month of hire • Will receive retirement information packet directly from FRS

Medical Florida Blue (formerly Blue Cross and Blue Shield of Florida) – 2 plan options

• Blue Options PPO #05773 (high option)• Blue Options High Deductible Health Plans #05192 & 05193 (low option)

Plan tiers• Employee only• Employee + Spouse• Employee + Child(ren)• Employee + Family• Two Employee Family

Cost of plan varies based on plan and tier elected • School Board pays a large percentage of premium

Both plans have the same provider network (Blue Options) Both plans offer out of the network and/or out of the area coverage Effective date of coverage is the first of the month following one month of employment.

• Example: Hire Date August 11, 2014; benefits begin October 1, 2014. • Medical insurance premiums are pre-paid one month prior to the actual month of coverage

(Payroll deduction in September 2014 pays the October 2014 monthly premium) Will receive a medical id card in the mail from Florida Blue

Blue Options PPO #05773 Flexibility to choose physicians from a network of

providers that includes primary care and specialists Calendar year deductible (CYD) – in network

• $2,000 per individual and $6,000 family aggregate Office Visit Co-pays: $35.00 Primary Care and $65.00 Specialist Hospital Inpatient – $500 Per Admission DED + CYD + 30% co-insurance Preventive Care – 100% coverage in-network Annual Out of Pocket Maximum - $5000/$10,000 in-network per

individual/family aggregate Reference plan summary for specific services and applicable co-payments Participating physician’s network available on-line @ www.flblue.com Co-pay Prescription drug program included in plan (retail & mail order)

Blue Options High Deductible Health Plans 05192 & 05193 Calendar Year Deductible (CYD) – In network

• $2,500 single coverage• $5,000 all other tiers (EE + Spouse, EE + Child/ren, EE + Family) • The SRCSB makes an annual HSA contribution of $1,000 for single contracts

and $2,000 for family contracts. Co-insurance 20% after calendar year deductible is met (no co-pays) Preventive care not subject to the calendar year deductible or coinsurance –

100% coverage in-network Annual Out of Pocket Maximum - $5,000/$10,000 in-network per

individual/family aggregate Reference plan summary for specific services and applicable coinsurance Participating physicians network available on-line @www.flblue.com Prescription drug program included in plan (retail and mail order) subject to

calendar year deductible. After CYD has been satisfied member responsibility is 20% of the cost of the prescription.

Special Enrollment Rights If you decline enrollment during the first 30 days of

employment or during the annual open enrollment, you may be eligible to enroll at a future date. The following are examples of qualifying events:

• Marriage/Divorce

• Birth, adoption or placement for adoption

• Spouse’s job change

• Spouse’s open enrollment

• Loss of other health coverage Request to enroll or make changes must be made

within 30 days of the qualifying event

• Contact Risk Management to make changes

My Blue Service Website for member self-service capabilities including:

• Request replacement ID card

• Health Dialog

• Blue 365

• eMedicine

• Healthcare Advisor

• Claim status information

• Benefits information

• Online provider directory

• Request benefit booklet

• Forms center

Blue Dental Choice PPO

Two dental plans to choose from• High option – pays 100% for preventive care; 80% for basic care after CYD• Low option – pays 80% for preventive care; 70% for basic care after CYD• Major services – pays 50% after CYD under both plans • Orthodontic services - pays at 100% after CYD under both plans up to a lifetime maximum of

$1,000• CYD is $50 for single coverage under both plans/ $100 for high option family plan and $150 for low

option family plan • Annual dental benefit maximum is $1,000 per person

Flexibility to choose a dentist from a network of participating providers• Dental network available on-line @ www.floridablue.com

Reference plan summaries for specific services and applicable deductible and co-payments Participating providers will file claims for you. Non-participating providers may require you to bring a

claim form with you to your appointment. Forms may be obtained from the Risk Management website or the BenefitHelp system.

Employee pays the dental premium• Employees who decline health coverage may elect the low option dental plan that is paid in

full by the SRCSB (does not apply to two employee families with health coverage) Available to employees and eligible dependents Will receive a membership card in the mail Florida Combined Life is the dental carrier

Vision Care Coverage for all routine eye care, including eye exams

and eyeglasses (lenses and frames) or contacts Network of participating physicians to choose from Reference plan summary for specific services covered

and applicable co-payments Employee pays total cost Available to employees and eligible dependents Will receive a membership card Davis Vision is the vision carrier

Basic & SupplementalLife Insurance

The SRCSB provides all employees basic life and AD & D insurance in the amount of $50,000• Amount is $100,000 for employees who waive health coverage

• (Does not apply to Two Employee Families with health coverage) Employees may elect additional supplemental life insurance in

$10,000 increments from $20,000 up to $300,000 • Guarantee issue up to $200,000 if employee enrolls during the first 30 days

of employment

• Evidence of insurability required for coverage in excess of $200,000

• Late enrollments (after 30 days of employment or during annual open enrollment ) requires evidence of insurability for any amount

• Cost of additional supplemental life based on age ING is the life insurance carrier Designate primary and contingent beneficiaries on BenefitHelp

Flexible Spending Accounts (FSA) Section 125 of the Internal Revenue Code allows employees to have pre-tax

amounts withheld from their paychecks placed into spending accounts. Reimbursement is made to the employee for qualified expenses.

Employees have the option of selecting from two different types of FSA’s:• Health care reimbursement account• Dependent care reimbursement account

Reference plan summary for covered expenses Plan year runs concurrent with health plan year (January – December) Maximum annual election $2,500 – Use it or lose it Three options for reimbursement:

• Pay with Flexible Spending Account debit card• Submit claim forms and receipts• File on-line at www.tasconline.com

Total Administrative Services Corporation (TASC) is the FSA third party administrator for the School Board

Employees who open a Health Savings Account (HSA) may not elect toparticipate in a health care flexible spending plan (IRS guidelines).

Health Savings Account(HSA)

IRS eligibility guidelines:• Covered by a high deductible health plan (HDHP)• Not covered under another medical plan that is not a HDHP• Not enrolled in Medicare • Not eligible to be claimed under another person’s tax return

SRCSB contributes $1,000 or $2,000 to HSA (semi-annual deposits in January and July)• HSA contribution pro-rated for new hires

Employees may also make pre-tax contributions thru payroll deduction IRS annual contribution limits for 2014 - $3,300 single; $6,550 family. Catch up

provision of $1,000 available age 55+. Funds can be used to help pay eligible medical expenses prior to meeting calendar

year deductible. Unused funds roll over from year to year. Santa Rosa County Federal Credit Union is the School Board’s designated HSA

Custodian.

Can enroll in the High Deductible Health Plan (HDHP) even if you are not eligible for an Health Savings Account (HSA).

Long Term Disability Monthly benefit equal to 60% of your salary

up to $5,000 Benefits start after 60 days of disability Benefits paid to age 65 Employee pays the total cost

• Rates based on age and salary

• Premiums waived during disability period Florida Combined Life is the LTD carrier.

Tax Sheltered AnnuitiesCancer, Life, Long Term Care Insurance

Products available for individual purchase

Payroll deductions for approved vendors List of vendors, agents and contact

information on the Risk Management website

Florida Retirement System Two plans to choose from:

• Pension Plan• Investment Plan

The majority of your FRS retirement plan is funded by the School Board; a mandatory 3% pre-tax contribution is deducted from your payroll check each month and deposited into your retirement account with FRS.

Must make a choice before the end of the fifth month following his/her month of hire

Resources for information:• Human Resources Website • MyFRS.com (FAQ’s, brochures, forms, investment facts, Advisor Service and

Choice Service)• MyFRS toll-free Financial Guidance Line staffed by Ernst & Young financial

planners and DOR counselors• Employee workshops

District Liability Insurance Programs

Insurance coverage for all School Board employees that includes:• Comprehensive General Liability

• School Leaders Error and Omissions

• Sexual Harassment

• Sexual Molestation

Exclusion for “intentional acts”

Questions

If you have questions regarding benefits please call the Risk Management Office at 850-983-5006.