sap afs 5.0 allocationrun
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SAP AFS 5.0 Allocation Run
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© SAP AG 2004
Sophisticated rule based tool to improve customer service and insure you
only deliver according to business or customer rules
Allocate (reserve) unrestricted stock to sales orders
Allocate (reserve) future receipts to sales orders
Prioritize sales orders
Decide how you allocate stock in short stock situations
Substitute materials, plants, dimensions
Only release orders to delivery that pass business or customer rules
Benefits
Improve customer service – ensureyour best customers get stock first
Reduce charge backs
Help increase receivables
Allocation Run (ARun) – What is it ?
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Benefits
Reduce charge-backs by ensuring
VAS materials are allocated
New: Support ATP-relevant Value Added Service
VAS (tickets, hangers etc.) can be ATP-checked in the sales order process
Delivery dates are shifted such that only corresponding material-VAS-sets aredelivered (if needed, schedule lines are split)
ensuring VAS materials are allocated
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Enhanced: Parallel ARun
ARun posting now done in parallel
Benefits
Faster runtimes
New: Deallocation during Goods Issue Posting
Unplanned goods issues for a purchase order, such as scrapping or
canceling a goods receipt, can be performed
Benefits
Greater operational flexibility
Parallel ARun
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New: Permanent Grouping
Grouping can now be done at Sales Order Create / Change
Benefits
Faster runtimes
Allows greater control in ARun
Optimizer
Permanent Grouping
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SAP AFS 5.0 Allocation Run – Future Receipts
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Allocate and reserve future receipts to sales orders
Uses existing or new ARun rules for:
Selection
Filter
Sort
Allocate
Release
Results can be viewed in:
Sales Order
ARun Optimizer
Future Receipt
Benefits
Enhance customer service byreservation of future receipts
Reduction of chargebacks
See effect of future issuesacross the order book
For
Purchase orders
Shipping Notifications
Production Orders
Allocation against future receipts – What is it?
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New: ARun functions operate on future receipts (FR)
as if unrestricted stock
Special FR functions are: Release checks up to either 100% fulfillment or checks FRs against
confirmed date, requested date or cancel date
Allocation Logic finds best future receipt(s) – searches backwards and
forwards for nearest receipts
Only consumes unrestricted stock if today is near delivery date
Allocate sales order to future receipts with MRP R status (delivery
possible when enough stock is receipted)
Allocation against future receipts
Purchase Orders
Sales Orders time
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Enhanced: Order Types
All deliverable order types (incl. contracts) except rush order
Enhanced: Future Receipt Types
Purchase Orders, Delivery relevant Shipping Notifications and Production
Orders
Unrestricted stock can be combined with future receipts
Stock Type window and sequence
Order Types and Future Receipt Types
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New: Automatic Updates to future receipt allocations
Allocation is updated when:
Future receipt date changes forwards or backwards
Shipping notification is issued / changed (if enough quantity exists to
cover reservation)
Allocation is deleted when:
Future receipt quantity falls below the current reserved (allocated)quantity
Order(s) affected must go through next ARun
Allocation is not changed when:
Future receipt quantity increases over the current reserved quantity
Automatic Updates to future receipt allocations
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New: Automatic Updates at Goods receipt time
Reservation to future receipt is deleted and ‘moved’ to the receipted stock
as MRP R status for: Manual release from ARun Optimizer (new Management Tool)
Automatic released by next ARun
OR
Reservation to future receipt is deleted, the stock goes to unrestricted andthe order goes into next ARun to compete for the stock
No release rules will be run on goods receipt (too many single dimensions
receipts)
Purchase Orders
Sales Orders time
Goods receipt
Stock reserved
MRP R
Example of keeping reservation
Automatic Updates at Goods receipt time
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Dynamic Pre and Post Allocation Management
Powerful new allocation Functions
Works across allocation groups, orders and materials
Benefits
Increase customer service
Highly flexible management
of allocation results
Helps increase receivables
ARun Optimizer – What is it?
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Run Optimizer – The new generation for
Management Tool
Completely replaces Management Tool
Multiple Paths – Allocation Group, Orders, Materials
Original Management Tool modus available
ARun Optimizer
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New: Manual rejection
Rejection of open quantities
Tracking of rejections due to lack of allocatable stock or for a customer / businessreason
Available in ARun (release rule) and in ARun Optimizer
Benefits
Reduces risk of chargebacks
Visibility of rejection quantities and
reasons to CSR and Customer in salesorder
Flexibility – rejection codes can be set
and removed manually and automatically
ARun Optimizer – Manual Rejection
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Benefits
Create deliverable orders where none
possible before
Opportunity to fill store shelves sooner
Reduction of charge backs through
manual release check
New: Redistribute Allocated Quantities
ARun Optimizer Redistribute function enables user to redistribute allocated
stock differently over sales orders
FIFO
SPREAD
Release Check can now be run manually in ARun Optimizer
ARun Optimizer – Redistribute Allocated Quantities
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Benefits
Decide how to allocate own inventory
Inventory is protected
No impact on physical inventory, ATP, MRP etc.
Reservations are only visible to CSR‘s working
in Management Tool
New: Customer Sales Areas
Enables ownership of previously reserved stock by the customer service
representative responsible for that customer‘s orders
Reserved stock can be moved from one CSR to another
Unrestricted and unallocated stock can be moved to a CSR
Reorganization tool is extended for CSR stock
ARun Optimizer – Customer Sales Area
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Benefits
Enables pinpoint allocation management and release of short stocked products
hot or new products
Reduction of chargebacks because of special release
percentages
New: Flagged Orders
In ARun Optimizer, selected orders / materials / sizes are flagged with:
A special priority
A limit of how much stock to allocate
A special release percentage (e.g. as agreed with customer for a particular
product)
ARun sorts, allocates and releases according to the flags
MRP status can be held
ARun Optimizer – Flagged Orders
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Benefits
Change sales orders directly from central place for post
allocation management
All data is refreshed on return, user can make decisions based
on best possible data quality
New: Branch to VA02 from ARun Optimizer
Ability to branch to and update order real time
Branch to VA02 from ARun Optimizer
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Cancellation Season Date Check
Benefits
Reduce chargebacks from late delivery
Flexibility to take action: decide what to do
keep stock and negotiate delivery
Give stock to another order
New: Cancellation Season Date Check
The release check will:
Check if the order is near or past its season end delivery date
Check if the order is near or past its AFS cancellation date
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Benefits
Offer ATP relevant VAS for high value / high volume materials
Reduce chargebacks by ensuring delivery is made with VAS
New: VAS Support in ARun Optimizer
Maintain all correlations between main item and its value added services (e.g.
Tickets) in the ARun Optimizer during
Release Check
Release / Block
Deallocate Stock
Reallocate Stock
Redistribute Stock
Same VAS Support principles now exist between sales order ATP, Allocation
Run and the ARun Optimizer
VAS Support in ARun Optimizer
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