sap bw (business warehouse)bw.plastimo.com/manbw-en.pdf · référence it-manbw2006 04/2006 version...

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GUIDE D’UTILISATION BW - FR

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SAP BW

(Business Warehouse)

What is BW ? ........................................................................................................................ 2 Introduction ............................................................................................................................ 2 Navigation on BW .................................................................................................................. 3 Characteristics definition ...................................................................................................... 14

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WHAT IS BW ? The reporting, analysis, and interpretation of business data is of central importance to a company in guaranteeing its competitive edge, optimizing processes, and enabling it to react quickly and in line with the market. As a core component of SAP NetWeaver, the SAP Business Information Warehouse (SAP BW) provides data warehousing functionality, a business intelligence platform, and a suite of business intelligence tools that enable businesses to attain these goals. Relevant business information from productive SAP applications and all external data sources can be integrated, transformed, and consolidated in SAP BW with the toolset provided. SAP BW provides flexible reporting and analysis tools to support you in evaluating and interpreting data, as well as facilitating its distribution. Businesses are able to make well-founded decisions and determine target-orientated activities on the basis of this analysis For the Navimo group , BW is implemented only for Sales data analysis. However in the close future with BW will provide other datas like Financial datas, inventories , purchase datas… INTRODUCTION - Integration of transactional datas (Invoices and open orders) from SAP towards BW is done every Saturday morning and every end of month. - Basic datas (customers, part numbers..) are integrated into BW every night. A change on an item description or a change on item categories into SAp will be available the next day into BW. Note : Basic datas (customers, SKU…)are not time dependant datas. Eg : If a part number move from a product category to another on 04/2006, a report focused on month 01/2006 which is launch on 04/2006 will display the part number in the NEW product category changed on 04/2006.

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NAVIGATION ON BW

- Lauching a report

- Variables selection screen :

Renseigner la période en mois calendaire civil

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- Report :

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- Free Analysis Axis / Free Characteristics

Use this button to display a characteristic in rows

Use this button to display a characteristic in columns

Put a Filter on a characteristic

Delete the Filter

Use this button to delete a characteristic from your report

Hereleft the result is filtered on product 10003 even if the characteristic is not displayed in the result screen

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Use the filter :

Tick on your choosen values and use TRANSFERT button to validate your filter.

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Generic Navigation Block Use The Web item Generic Navigation Block displays the navigational state of a query view in the Web application in the form of a table. All characteristics and structures in the query view are listed in the table and their filter values are displayed. You can change the navigational status of the query view. You can transfer characteristics and structures to an axis (rows or columns) or from an axis. You can filter according to single values and remove the filter again.

Features You use the icon to expand an InfoObject by columns, and the icon to expand the InfoObject by rows. The InfoObject is drilled down in the table accordingly. In the navigation block a symbol appears next to the InfoObject. Click on this symbol to remove the drilldown from the table.

You use the icon to select filter values. The filter values you select are used to restrict the drilldown in the table. The filter values selected are listed in the navigation block. Use the delete option to remove the filter.

In the generic navigation block, there is a context menu that relates to the description of the characteristic (building component, for example):

• Back

• Back to Start

• Select Filter Value

• Drilldown → Across or Down

• Remove Drilldown

• Swap Axes

• Sort characteristic→ Ascending According to Key / Ascending According to Name / Descending According to Key / Descending According to Name

• Goto → Display documents / Documents for Navigation Status

• Currency Translation

• Setting Bookmarks

• Export As → CSV File / MS Excel 2000 File

• Properties of a Characteristic

• Query Properties

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The contents of the enhanced context menu are listed in the description of the context menu functions. You can use the menu entries Enhanced Menu and Basic Menu, to toggle between the two versions. The basic menu contains a subset of the enhanced menu.

For more information, see Context Menu Functions.

- MENU BAR :

Graphical display : display the result in a graphical mode

Information : display report parameters (owner, filters, selections)

Informations Broadcasting : not implemented

- Save view : not useful

- Variable screen : allows you to modify your variables selection

- Bookmark : Allows you to save your report keeping your selections and filters…

When you click on Bookmark the URLaddress in your browser will change to look like:

http://81.255.41.60:8012/sap/bw/BEx?SAP-LANGUAGE=F&BOOKMARK_ID=...

Then you can add this URL to your Browser’s bookmarks to retrieve your report later.

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- Exceptions and Conditions : filter/ sort the result through complex criterias

- Comments : add your own comments into the report

- Export to EXCEL / Export to CSV: Export the result into Excel (CSV = no formatted report)

Context menu ( Right click on a characteristic into the result panel ) The context menu can contain the following functions:

Back

Choose Back if you want to undo a navigational step in this query view. This query view is the data provider for the Web item on which you select the function Back.

Back to start

Choose Back to Start if you want to undo all navigational steps in this query view. This query view is the data provider for the Web item on which you select the function Back to Start.

Forward

Choose Forward if you want to repeat a navigational step in this query view for which you have already chosen Back. This query view is the data provider for the Web item on which you select the function Forward.

Keep filter value

Choose Keep Filter Value if you want to see only the data for a characteristic value. The characteristic value itself is removed from the drilldown.

For example, in the drilldown, you have the characteristic Country. From the characteristic value Germany, you choose the function Keep Filter Value. The table data is now filtered for Germany, and the characteristic value, “Germany” in this case, is no longer displayed in the drilldown. You can only see in the navigation block or in the filter that the table is filtered for Germany.

Keep filter value on axis

Choose Keep Filter Value on Axis if you only want to see the data for a characteristic value and, at the same time, you still want to see the characteristic value itself in the drilldown

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Above all, this function is meaningful with the Web items Chart and Map. This is because you can see for yourself in the chart or map to learn the context in which the data exists, meaning how they were filtered. You will still be able to interpret the chart / map.

Select filter value

Choose Select Filter Value if you want to filter the Web application according to values. For more information, see Selecting Filter Values.

Filter and Drilldown According to → Characteristic

Choose Filter and Drilldown According to to fix a characteristic to a value in one step (meaning to filter it) and to drilldown according to another characteristic on the same axis (row axis or column axis).

Choose the function Filter and Drilldown According to → for example, Region for the characteristic value Germany. The data is filtered for Germany. The characteristic value Germany disappears from the drilldown. Simultaneously, the characteristic Region is drilled down.

Drilldown → across or down

For characteristic descriptions (for example, country), you can choose Drill Down → Vertically in the navigation block or from a label in order to drill down along the axes for the columns or rows.

Insert drilldown according to

In the context menu for a characteristic value or characteristic description, choose Add Drilldown by → Region, when you want to add a characteristic (for example, Region) to a precise position in the drilldown that you want.

Swap characteristic 1 / structure 1 with → characteristic 2 / structure 2

You can use this function to swap a characteristic / structure with another characteristic / structure.

Remove drilldown

Choose Remove Drilldown if you want to remove a characteristic from the drilldown.

Swap axes

You use this function to swap the axes of the query. If you have characteristics in the rows and key figures in the columns and you choose Swap Axes, then the key figures are displayed in the rows and the characteristics are displayed in the columns.

Expand/collapse hierarchy nodes

Choose Expand Hierarchy Nodes to expand, and Collapse Hierarchy Nodes to collapse a hierarchy node. You can also expand or collapse the hierarchy node by clicking on the hierarchy symbol.

Drilldown nodes by <next object on the axis> Query Properties, . You can drilldown a node after the next object to see the values for this object underneath it.

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Expand hierarchy

→ To Level ..., Alternatively, click on the hierarchy symbol to expand the hierarchy.

See also:

Working with Hierarchies

Activating /deactivating hierarchies

You use this function to switch active hierarchies on and off.

Sort → Sort ascending / sort descending

You can use this function to sort structural component values by ascending or descending order

This function is only available in the cells of structural components when all structures are fixed to individual values.

Sort characteristic 1

You can use this function to sort characteristic values or attributes for a drilldown characteristic in descending or ascending order. You can sort by the key or the name.

Keys are usually sorted according to internal formatting. If you want to sort according to external formatting, you have to include this formatting with the InfoObject.

In hierarchy lists, the relationship between the upper-level/lower-level nodes is retained in the hierarchy structures. Lower-level nodes, however, are usually displayed in the sequence in which they appear in the sort criteria. You use the Sort According to Hierarchy function to restore the original sequence as determined in the hierarchy definition.

Calculate result as...

You use this function to recalculate the results rows and single values that are displayed in the query according to the following criteria:

Summation / Maximum / Minimum / Count All Values/ Count all values < > 0 / Average of All Values / Average of All Values < > 0 / Standard Deviation / Variance / Suppress Result / First Value / Last Value

You can find additional information under Calculate Results As....

Calculate single values as...

You use this function to recalculate the single values that are displayed in the query according to the following criteria:

Normalize result/ Normalize total result/ Normalize../ Ranked list/ Olympic ranked list

For more information, see Calculate Single Values As....

Cumulated

You use this function to cumulate the individual cells in an area. The first value is added to the second value, the result is added to the third value, and so on. In the columns, the cells are cumulated from top to bottom, and in

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the rows, the cells are cumulated from left to right. With blocks of single values, that is, a drilldown in both the rows and the columns, the values are cumulated from top to bottom and from left to right.

This function is particularly useful with drilldowns on time characteristics (months, for example). Using the function Calculating Single Value as → Normalize Results, and Sort → Descending, on the corresponding value column, you get a cumulated list that is often described as an ABC list.

Goto

Choose Goto when you want to access documentation and jump targets using the Report-Report interface. For more information, see Goto.

Export as → CSV file / MS Excel 2000 file

MS Excel 2000 file.

You can export query data to MS Excel 2000.

The query data is embedded in the BEx Analyzer as with queries: The navigation status does not change and the formatting is transferred. You can see the filter restrictions and the data in the table. Exceptions are highlighted in color in the same way as they are on the Web.

You can also use the BEx Analyzer BW functions to continue navigating.

CSV file

You can export the query data into a CSV (comma separated value) file.

Unlike exporting to MS Excel 2000, you do not see the numbers in context and you cannot see the filter data. The query formatting (such as how the exceptions are displayed) is also not transferred to the CSV file.

You can find additional information under Exporting as CSV file/Excel 2000 file.

Bookmark

Choose Bookmark when you want to retain a particular navigation status of the Web application, and access it later. For more information, see Bookmark

Bookmark with data

Choose Bookmark with Data when you want to retain a particular navigation status of the Web application, together with its data, and access it later. When you call up the bookmark URL later, not only does the retained navigation status appear in the Web application, but also the historical data from the time the bookmark was set. For more information, see Bookmark

By default, this function does not appear in the context menu. You can activate this function in the Web Application Designer.

1. In the Web Application Designer, in the Properties window, select the Web template and choose the Web Item tab page. The list contains the Web template properties.

2. Under Entries in Context Menu, choose the property Bookmark with Displayed Data. In the Value column, the option No Display is activated.

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1. Choose Always Display when you want the function to appear in the basic and enhanced context menus.

2. Choose Enhanced Menu when you want the function to appear only in the enhanced context menu.

3. Choose Save.

Properties

Choose Properties when you want to change different settings for the characteristic or key figure. You can find additional information under Characteristic Properties and Key Figure Properties.

Key figure definition

Choose Key Figure Definition to see how a concrete figure is comprised in your Web application. You can check whether data has been loaded and analyze errors. For more information, see Key Figure Definition.

Query properties

Choose Query Properties when you want to change different settings for the query at run time. For more information, see Query Properties.

Currency Translation

Choose Currency Translation when you want to determine the currency into which the key figures and structural components of the query are to be translated. For more information, see Currency Translation.

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CHARACTERISTICS DEFINITIONS

Find hereunder a brief list of most useful characteristics in BW

Comment : this list is not complete but be aware that almost Sales data from SAP can be integrated and displayed as free characteristics in BW. So if an important characteristic is not available in BW feel free to ask Olivier Le Bris [email protected]

SOME BW CHARACTERISTICS

CORRESPONDING FIELDS ON SAP EXAMPLE VALUES

Sales Office Sales Office (customer view XD03 – Sales data area)

01/ 20 /12 ,,,

Material Product Part number – basic datas (MM03) 21807 / 30030 …

Distribution Channel The way in which products or services reach the customer. Typical examples of distribution channels are wholesale, retail, or direct sales.

PL SP NO

Billing Type Transaction VF03 Invoice / Credit…

Valuation Class MM03 – Costing2 view Finish good …

Plant Plant assigned to the product PLA1 / GO1 …

Sold to Party Customer who orders the good

New Product categories

New Navimo Category management

MM03 Sales org 2 view => product Hierarchy

Customer Group Identifies a particular group of customers Export / Group / domestic,,,

Sales Group XD03 - Salesmen

Hiera 1 / 2 /3 Product hirarchyt (MM03 basic data view)

Customer hierarchy Customer hierarchy

Lab/ office MM03 – identify the product manager

Sold-toPartyCountry Customer country (XD03)

Sales district Sales district DNS / spain / netherlands

Company Code Company Code PLAS / SONL ..

Sales organisation Please use Company code (see above) instead

Customer Price list Price list for Price conditions (XD03 – sales data area)

T5 / T4 …

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Customer Classific. Used to classify customers (XD03 – general data- marketing)

Ext. Matl Group Used to classify Products by BRAND (MM03 – basic data 1)

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