sap fixed assets questions
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Delete fixed assets Posted: Dec 7, 2010 1:59 PM Hi,I have a Fixed assets posted back on April, It was 70% deposit paymentbefore we get capex started Company went bankrupt,Now I would like to cancel fixed assets but It is already depreciationsince April-10,What is the steps the cancel fixed assets,Please let me know,Kind regards,,,
Posts: 9 Registered: 10/4/10 Forum Points: 0
Delete fixed assets Posted: Dec 7, 2010 2:02 PM in response to: SANJAY BM Hi,I have a Fixed assets posted back on April, It was 70% deposit paymentbefore we get capex started Company went bankrupt,Now I would like to cancel fixed assets but It is already depreciationsince April-10,What is the steps the cancel fixed assets,Please let me know,Kind regards,,,
Sanju
Posts: 1,009 Registered: 5/19/09 Forum Points: 2,178
Re: Delete fixed assets Posted: Dec 7, 2010 2:32 PM in response to: SANJAY BM Hi Sanju,
Scrapping, via ABAVN?
regards Bernhard
Mass deletion of the fixed assets Posted: Nov 19, 2010 2:51 AM Hi
I am doing the conversion of the fixed assets ie. transfer of legacy data of the fixed assets.
I loaded the fixed assets and now the business wants me to delete all the assetsfrom
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the company code.
What is the process ? IS it safe to execute the t code OABL or is there any better method to mass delete.
Thanks
Posts: 313 Registered: 1/15/10 Forum Points: 236
Re: Mass deletion of the fixed assets
Posted: Nov 19, 2010 8:02 AM in response to: EMENEM Hi
Create an LSMW or BDC using AS06 - Delete Asset Record/Mark for Deletion.
Regardsvamsi
Jagdish V
Posts: 273 Registered: 4/3/06 Forum Points: 516
Pages: 1
Re: Mass deletion of the fixed assets Posted: Nov 19, 2010 9:22 PM in response to: EMENEM Hi,There are couple of pre-requisites and implications if you want to use OABL.1. Your company code has to be in test status which I presume is in your case.2. It will wipe out all master and transaction data and that includes any of your AUC data
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that could be in your Order or WBS.
If you are okay with the above, you can use OABL. I suggest you try this out first in test system before doing in Production.
Thanks,Jagdish
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Fixed assets authorizations Posted: Jan 13, 2011 5:52 PM Hi,I would like to restrict a user from running depreciation. I cannot find where to assign authorizations for fixed assets.I know that it can be removed from the menu item via form settings (untick to make it not visible) but the problem with this is if the user has access to form settings, they will be able to make it visible again.Where are authorizations set for fixed assets?Thanks
Posts: 1,876 Registered: 8/6/07 Forum Points: 3,510
Re: Fixed assets authorizations Posted: Jan 14, 2011 2:07 AM in response to: Maeve Cahillane There are no authorisations specifically for Fixed Assets, they are derived from the SAP authorisations so you may not be able to achieve waht you want
Fixed Assets for India localization Posted: Oct 28, 2010 12:10 PM HI Experts,Is there any provisions for Fixed Assets related process entryfor Indian Localization(IN) Looking for your valuable Inputs
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RegardsSree
Posts: 60 Registered: 4/10/08 Forum Points: 144
Re: Fixed Assets for India localization
Posted: Oct 28, 2010 4:30 PM in response to: nithiyashree Dear nithiyashree
If there is nothing in the portal, it means that there is nothing planned.
However you should contact with your SAP Organization In India who will tell you if anything is planned or if there are alternative products developped by other partners in your localization, that might suit you
Kind regards
Jose Antonio CastilloSAP Business One Support
Posts: 2,885 Registered: 9/22/07 Forum Points: 4,062
Re: Fixed Assets for India localization
Posted: Oct 28, 2010 4:45 PM in response to: nithiyashree Hi Sree.........
Fixed Assets Addon is not given for Indian Localization.....Everybody uses customized addon in order to calculate Depreciation.....
Regards,Rahul
Posts: 46 Registered: 6/25/09 Forum Points: 0
Re: Fixed Assets for India localization
Posted: Nov 11, 2010 8:34 AM in response to: RAHUL MOUNDEKAR Hi Rahul,Can you please suggest some useful Methods or Add-Ons to fulfill our localization(IND). I am desperately looking that solutions with more clarity
RegardsSree
Fixed Assets Add Ons
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Posted: Nov 17, 2010 7:18 PM Dear Friedns
My question is about Fixed Assets Add Ons.In the 8.8 version of SAP Business one in US chart of account we can see a beautiful Fixed Assets Add Ons.Now suppose in any Indian Company where there is a SAP Business one running or in any company they want to buy this same Add Ons is it possible.Is it possible to buy the same Fixed Assets Add Ons for any Indian company.
Is it possible to run the same Add Ons in the Indian Chart of Company/
Please Reply.....
Posts: 21,184 Registered: 7/29/10 Forum Points: 44,788
Re: Fixed Assets Add Ons Posted: Nov 17, 2010 8:30 PM in response to: Partha Chowdhury Hi,
The answer is no. Fixed Assets Add Ons are only available for certain localizations. This not include India.
Thanks,Gordon
Posts: 15 Registered: 6/8/10 Forum Points: 0
Re: Fixed Assets Add Ons Posted: Nov 18, 2010 6:40 PM in response to: GordonDu Thanks Gordon........................................
Regds
Partha
late establishment as fixed assets Posted: Jan 2, 2011 10:41 AM hellocan anyone asist please:
we are working with the AA module for 3 years now.(the transfer date for legacy assets was on 2007).
we have some old machinery components that it was decided only now to open as fixed assets.(their capitalization dates are ranging from 2002 to 2010).
what i'm required to do is to establish them as fixed assets on 12/2010, with the ORIGINAL capitalization dates,
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in a way that the SAP will post all the depreciation up to now on 12/2010.
for example:an asset with capitalization date = 01.01.2002establishing in SAP = 31.12.2010depreciation key = straight lineuseful life = 10 yearsacquisition value = 1000 USD
in this sample, the desired result is to post 800 USD depreciation on 12/2010,and on the next 2 years to post depreciation of 100 USD each year.
IS THERE A WAY TO DO IT?
thanks a lot!!Nitzan Perry
Posts: 163 Registered: 9/30/09 Forum Points: 364
Re: late establishment as fixed assets
Posted: Jan 2, 2011 4:37 PM in response to: Nitsan Pery Hi,This happens all the time - you can use the SAP post-capitalization transaction to do this using transaction ABNAN - the system will post and calculate the "catch-up" depreciation.
Good luck,Tammy
Posts: 10 Registered: 11/10/09 Forum Points: 0
Re: late establishment as fixed assets Posted: Jan 13, 2011 7:45 AM in response to: Tammy Powlas Hi, the ABNAN works perfectly - except for in our localization tax reports (Israel),where the result is not what we would expect.does anyone has solution for that?thanks a lot, Nitzan
Fixed assets improvements needed Posted: Dec 10, 2010 8:59 PM Hi,
I would like to submit an improvement request for the Fixed Assets.
Fixed Asset – improvement request:1) No report is available. It would be really interesting to have at least those ones :
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a. Assets List ( Date of creation, initial cost, acc amortisation, net value, amortisation code etc).b. Amortisation detail for a period of time.c. Amortisation simulation (derived area) for a period of time, we have access to depreciation forecast windows but no report is attach to it.
2) There is no integration on the AP invoice but it would be interesting to have one. We need to process with the acquisition window, and the AP invoice is kept in to different section...
3) No integration with the Item Master Data, and the FIXED ASSETS check box doesn’t do anything. It would be interesting to link all that together.
4) There are 4 UDF available in the header of the Fixed asset Master Data, but it would be nice to have UDF also in the Depreciation Area. 5) The depreciation forecast shows all assets even if they are not included in the depreciation area. This should show only assets included in the depreciation area.
6) Historic Data importation is time consuming since we have no information about importation errors. Some information about the errors encountered would help !
7) There is no validation before running the depreciation so we might do errors... Implementing validations would be mandatory !
8) All depreciation areas use the same acquisition value for depreciation calculation but we need an acquisition value by depreciation area.
If more details are needed, please don't hesitate to contact us.Thanks,Luce
Original and current values fixed assets Posted: Nov 9, 2010 5:12 PM Hello,
We are going to start using asset accounting in SAP. We have a list with all the fixed assets, their original value and their current value. What's the best way (transactions/postings) to create the master data and depreciations in SAP?
Regards, Jan
Posts: 606
Re: Original and current values fixed assets Posted: Nov 9, 2010 6:46 PM in
Registered: 4/30/08 Forum Points: 1,054
response to: J. Borgerink Hi,
You have to upload all the legacy assets thru AS91. However, you need to fix a cutover date to bring all these assets into SAP. You may have to update this date in IMG.
Best Regards,
Madhu
Posts: 917 Registered: 9/6/06 Forum Points: 832
Re: Original and current values fixed assets Posted: Nov 9, 2010 7:41 PM in response to: J. Borgerink Please search first next time.
Fixed assets calculation error Posted: Nov 29, 2010 8:13 AM Hi I am getting error messag in AS03. whenever i am showing asset balance i am getting below error message
Transaction in area 51 contradicts the net book value ruleMessage no. AA660
DiagnosisThe document cannot be posted, as it is contrary to the net book value rule which is checked in area 51.
ProcedureThis error usually occurs when you enter proportional values. The proportional values exceed the amount posted, for example, post capitalization of 100 but proportional depreciation to the amount 110. Check your entries and correct them if necessary.
How i can resolve. please give me correct solution
Thanks reddy786
Posts: 1,009 Registered: 5/19/09 Forum Points: 2,178
Re: Fixed assets calculation error Posted: Nov 29, 2010 9:31 AM in response to: reddy786 Hi,
There are 2 options to avoid AA660
1.) Activate the indicator "negative values" with this indicator
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2.) In OADB you go to NBV and have "all values allowed"
I do understand you may have concern on allowing "-" values into an asset. Please read SAP Note No. 1025126 and you would know why "AA 660" is issues from ECC. Since ECC, there are more strict controls/checks in our system. These error messages and strict checks ensure that fixed assets are error-free after successful postings. Although the old depreciation calculation allows some of the above constellations, subsequent postings (in particular retirements) still cause errors in the fixed asset.
Since you have posted "-"ve values onto the asset, you should activate the 'Negative values allowed' indicator (ANLB-XNEGA).Note that this change only takes effect for fixed assets that are created after the indicator is set. For existing fixed assets, set this indicator in the detail screen of the depreciation areas in the asset master (Transaction AS02). You may have to adjust the screen layout rule to do so. Make this setting in AS02 for relevant individual assets. Before you set the 'Negative values allowed' indicator, consider the related Note 141656. Since your NBV would not allow "-"ve values, this should work for you.
Regards Bernhard
Posts: 16 Registered: 1/3/10 Forum Points: 0
Re: Fixed assets calculation error Posted: Dec 16, 2010 8:27 AM in response to: reddy786 many thanks for given great answer
Fixed Assets Questions Posted: Aug 21, 2008 7:52 PM Hi Dear;
any one can explain me in detail (with example) the folowing please?
1- the difference of direct and indirect Posting of Depreciation in the depreciation area
2- the difference between gross and net Posting of Retirement in the depreciation are
3- the Leave with Expense Net Book Value in the fixed assets account determination
4- Leave with Revenue Net Book Value in the fixed assets account determination
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thank you Dear;
Posts: 141 Registered: 12/13/07 Forum Points: 666
Re: Fixed Assets Questions Posted: Aug 22, 2008 9:28 AM in response to: Dany Bittar Dear Dany,
1- the difference of direct and indirect Posting of Depreciation in the depreciation area
When 'Indirect depreciation' is selected, FA bookings will be
debit - ordinary depreciationcredit - accumulated depreciation
When 'Direct depreciation' is selected FA bookings will be
debit - ordinary depreciationcredit - balance sheet assets
Regards,
Ivy ZhangSAP Business One Forums Team
Posts: 115 Registered: 5/10/06 Forum Points: 0
Re: Fixed Assets Questions Posted: Aug 22, 2008 10:01 AM in response to: Ivy Zhang Dear Ivy;
thank you for your answer, what about the others?
regards
Posts: 141 Registered: 12/13/07 Forum Points: 666
Re: Fixed Assets Questions Posted: Aug 22, 2008 10:04 AM in response to: Dany Bittar Dear Dany,
2, the difference between gross and net Posting of Retirement in the depreciation are
Please refer to the following system behavior with different settings of 'posting of Depreciation'.
Factors for calculation :
Useful life: 600 months
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Acqusition Value : 6000 (01.01.2006)Ordinary Depreciation amount : 59.84 (depreciated to 30.06.2006)Net Book Value : 5940.16Retirement Net Price : 8000
1, Scenario 'Net':
(1)SettingsPosting of Depreciation : IndirectPosting of Retirment : Net
(2)Journal entry of Retirement(I will use the orginial G/L account titles)
Debit CreditDefault Revenue Acct Retirement 8000Clearing Acc Asset Acquisition/BP 9400VAT 1400
Accumulated Depreciation Acct 59.84Balance Sheet of Asset Acct 59.84
Balance Sheet of Asset Acct 5940.16
(*Note : this amount is Net Book Value which is calculated like below5940.16 = 6000 - 59.84 )
Sales Revenue for Asset Sales Net 8000Revenue for Asset Retirement Net 2059.84(*Note : These postings are based on the setting 'Retirement:Net method'Account to which profits made from asset sales are posted.Profit = Net Profit -Book Value)
2, Scenario 'Gross':(1) SettingsPosting of Depreciation : IndirectPosting of Retirment : Gross
(2) Journal entry of Retirement(I will use the orginial G/L account titles)
Debit CreditDefault Revenue Acct Retirement 8000Clearing Acc Asset Acquisition/BP 9400
VAT 1400
Accumulated Depreciation Acct 59.84Balance Sheet of Asset Acct 59.84
Balance Sheet of Asset Acct 5940.16
(*Note : this amount is Net Book Value which is calculated like below5940.16 = 6000 - 59.84 )
Leave with Revenue Net Book Value 5940.16
I hope it answers your querstion.
Regards,
Ivy ZhangSAP Business One Forums Team
Posts: 141 Registered: 12/13/07 Forum Points: 666
Re: Fixed Assets Questions Posted: Aug 22, 2008 10:07 AM in response to: Dany Bittar Hi Dany,
Pegarding the accounts you mentioned in question3 &4:
The accounts will be used for retirement (Gross method). Whether you choose Net method or Gross method depends on your settingsfor the deprecaition area with Depreciation Area Type 'post to G/L'. Youcan check it under administration-> system initialization-> setup->fixed Assest-> depreciation area.
When you add a retirement document in fixed Assets module, the account will be used in the Journal entry.
The 'Sales Revenue for Asset Sales Net' is debited. If you choose Gross method, whether 'Leave with Expense Net Book Value' or 'Leave with Revenue Net Book Value' will be used in JE depends on the retirement will bring profit or loss.
loss -> If the sales price is lower than the net booking value of the fixed Assets which is sold, the 'Leave with Expense Net Book Value' account will be debited
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profit-> If the sales price is higher than the net booking value of the fixed Assets which is sold, the 'Leave with Revenue Net Book Value' account will be credited.
I suggest you to test on a demo system and check the JE generated, which will make it clearer.
Hope it is helpful!
Regards,
Ivy ZhangSAP Business One Forums Team
Posts: 44 Registered: 10/20/08 Forum Points: 0
Re: Fixed Assets Questions Posted: Jan 12, 2011 8:16 AM in response to: Dany Bittar Hi IvyCan I still change the fixed asset from direct to indirect after they have performed depreciation? if Yes, is there any steps need to do?
Please advise, thanks.
Regards,Catea k.
Edited by: Catea k on Jan 12, 2011 8:23 AM
WDV in fixed assets Posted: Nov 23, 2010 2:09 PM Hi everyone,
I need to customize the WDV for India. From what I read, it is a fixed percentage of the NBV. So, if the percentage is 20. and the acquisition value is 10000$, the first year, it should be 10000 * 20%. The second year would be the NBV * 20%. My question is how do I set up the system so that the depreciation should be applied to the NBV?
Hope I am being cliear!.
Regards,
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Maria Marta Porrone
Posts: 1,009 Registered: 5/19/09 Forum Points: 2,178
Re: WDV in fixed assets Posted: Nov 23, 2010 2:30 PM in response to: merys_p Hi,
you need a depreciation key with Base value: 24 Net book value
In the first year (year of acquisition):Net book value = Acquisition value.
regards Bernhard
Posts: 22 Registered: 7/28/08 Forum Points: 2
Re: WDV in fixed assets Posted: Nov 23, 2010 2:32 PM in response to: merys_p Hi Maria,
You can define the Declining Balance Method using the transaction code AFAMD. You can assign the method to Depreciation Key in Tcode AFAMA.
Thank you,Praveen
Posts: 8 Registered: 11/11/10 Forum Points: 4
Re: WDV in fixed assets Posted: Nov 23, 2010 6:09 PM in response to: Bernhard Kirchner hELLO Bernard,
By Base value, you mean Base method??
Sorry to ask but description of base method 24 is not clear as regards remaining value.
KInd regards, Maria Marta
Posts: 8 Registered: 11/11/10 Forum Points: 4
Re: WDV in fixed assets Posted: Nov 23, 2010 6:14 PM in response to: Bernhard Kirchner Bernhard,
I found it!.
Thks! Re: WDV in fixed assets
Posted: Nov 24, 2010 2:15 AM in
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Posts: 460 Registered: 11/7/06 Forum Points: 744
response to: merys_p Maria,
So how does your depreciation key look like? Could you give some details for everyone's benefit?
Regards,Vishal.
Posts: 8 Registered: 11/11/10 Forum Points: 4
Re: WDV in fixed assets Posted: Nov 25, 2010 6:18 PM in response to: Vishal Thakur Hi Vishal,
As soon as I end up the tests I will let you know!.
Sorry, but I prefer to give you a right answer.
Regards, Maria Marta
Posts: 26 Registered: 2/22/08 Forum Points: 8
Re: WDV in fixed assets Posted: Nov 26, 2010 11:58 AM in response to: merys_p Guys!Don't be smart! Always try to follow some ideological stand. Do not juggle with the words.Either say that the problem is solved or you need any more clarification. If it is resolved award points to the respective person. This is our forum rule. Behave profesionally.
Posts: 1,009 Registered: 5/19/09 Forum Points: 2,178
Re: WDV in fixed assets Posted: Nov 26, 2010 12:05 PM in response to: merys_p Hi Guys!
take it easy.No need to argue :-)
Best regards Bernhard
Year End Closing for Fixed Assets Posted: Jan 4, 2011 4:23 PM If you are experiencing errors related to year end closing with fixed assets, please do the following before posting a question.
1. Search! If you have an error message number such as AA761 then there is most likely a hit available in the forum from prior years.
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2. As a reference, read through the following two blogs. One details some technical information on the Fiscal Year Change and the other provides a step by step guide on how to properly close the fiscal year for the asset subledger
Detailed Information on Changing the Fiscal Year in FI-AA
Year-End-Closing in Asset Accounting (best practices)
Fixed Assets - Data Migration from Legacy system Posted: Dec 3, 2010 5:05 AM Dear Friends,
Could you please guide us on the steps for data migration of fixed assets. We have recently completed the configuration for new company and need to transfer the fixed assets data from legacy system to SAP. The Year end closing in legacy system is 31.12.2010 and Go Live in SAP is 01.01.2011. We are doing this for the first time and will appreciate your help.
Thanks!
Regards
Posts: 11 Registered: 2/27/09 Forum Points: 0
Re: Fixed Assets - Data Migration from Legacy system Posted: Dec 3, 2010 11:59 AM in response to: Homi_c Dear Raj,
Please follow below process:
first take out trial balance of your 31.12.2010.
Upload first group assets through tr. code AS81 if you are using group assets.Upload assets through tr. code AS91 (main assets) and AS94 (sub no. assets).
once you entered Master details of asset click on "TAKEOVER" Button and enter values for Accumulated APC, Accu Ord Dep. and save it. after that check your Asset explorer.
After that upload balances in Assets GL Account and Accum Dep GL accounts and Asset upload account with Tr. Code FB50.This activity is necessary as while uploading balances in takeover
tab is not updating your values in GL Accounts.
Regards,Homi
Posts: 482 Registered: 12/21/07 Forum Points: 72
Re: Fixed Assets - Data Migration from Legacy system Posted: Dec 3, 2010 12:28 PM in response to: Homi_c Dear Homi,
The fiscal year close is as of 31.12.2010 and the Go Live is as of 01.01.2011.
Regards,Raajive Nayar
Posts: 734 Registered: 10/14/08 Forum Points: 982
Re: Fixed Assets - Data Migration from Legacy system Posted: Dec 3, 2010 1:29 PM in response to: raj n Hi,
If the go-live date is 01.01.2011, the asset is to be uploaded at the start of the financial year.
1. The asset transfer date that is to be maintained as 01.01.2011 in the config
2. Secondly, the last posting period and last fiscal year to be maintained in the config is 12.2010
3. Thirdly, from AS91, the legacy data is to be uploaded for the asset values upto 31.12.2010
4. In the takeover values, the following data is to be uploaded:APC Values - XXXXXAccumulated Depreciation – XXXXX (Value as on 31.12.2010)
5. Then from OASV, update the financial values. The accounting entry will beAsset A/C......DrAccumulated Depreciation A/C...cr.Initial Upload A/C...Cr.
6. Till this step, the income Tax Value is not updated, so for updating the income Tax values, transaction code AS82 is to be
updated with values for Group assets
The values are to be maintained, in the APC acquisition, accumulated depreciation, and in the transactions tab, the asset value date, transaction type and the values in the income tax depreciation area is to be updated.
7. Once data is uploaded, from next month onwards you would run AFAB each month..
Regards,
SAPFICO
Report in SAP that shows me the fixed assets per vendor Posted: Dec 1, 2010 5:15 PM Hi,
I have been asked to produce the following;
Can I run a report in SAP that shows me the fixed assets per vendor?
I need the detail of the depreciations (start and end date, purchase price, depreciation rate, method…) and the fixed assets register (purchase amount, purchase date, vendor name…)
Could you kindly explain to me in simple steps what report I should run?
Many thanks in advance.
Alex
Posts: 1,181 Registered: 12/18/08 Forum Points: 1,630
Re: Report in SAP that shows me the fixed assets per vendor Posted: Dec 2, 2010 2:01 PM in response to: Alex2828 Hi, there is no such report in SAP. You can develop your own, The main issue is that to get vendor for asset to which were issued material from storage. You can do it via batch(write down while purchasing to some field, or to find it via batch). Fir material for which batch management is not active it's not possible to, because you can buy one material from different vendors.
Re: Report in SAP that shows me the fixed assets per vendor
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Posts: 7,797 Registered: 11/2/06 Forum Points: 13,858
Posted: Dec 3, 2010 11:41 AM in response to: Alex2828 Check t.code AW01N ?,See Object related to asset --> Vendor
Fixed Assets - Leasehold Improvements Question Posted: Dec 16, 2010 9:12 PM We have many leasehold improvement assets with an incorrect life and when I change the life it corrects the current year and subsequent years. If we want to book the catch up for the previous years in 2010, can we post a manual depreciation entry within the FA module?
Posts: 60 Registered: 4/10/08 Forum Points: 144
Re: Fixed Assets - Leasehold Improvements Question Posted: Jan 10, 2011 3:06 PM in response to: George-FA Dear George
If you post a manual depreciation (not special) in 2010 December the base for calculation of planned depreciations for 2011 and subsequents will change
I would recomend you that before doing it in productive you had it in a demo and then run depreciations for 2011 and 2012 to see if the results are as expected.
Regards
Taking forever to load data into BW for Fixed Assets
Posted: Jan 7, 2011 8:55 PM Hi All, I am trying to load Fixed Asset data into BW, The load is taking a really long time, the year before it had taken 8 hours, now it runs forever and we have to kill the run.
Is there any clean up for tables that needs to be done in terms of logging or anything along those lines. Our Basis people are junior and don't really have a lot of experience with BW basis clean up in BW.
Posts: 996 Registered: 1/14/09 Forum Points: 1,752
Re: Taking forever to load data into BW for Fixed Assets Posted: Jan 7, 2011 9:10 PM in response to: Andrew Ciavaglia What is technical name of DataSource for Fixed Assets?Is there any customer specific extension of this DataSource? If so try to see if there is a room to improve its performance.
Re: Taking forever to load data into BW for Fixed Assets
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Posts: 11 Registered: 11/8/10 Forum Points: 0
Posted: Jan 7, 2011 9:44 PM in response to: Martin Maruskin The Datasources are 0FIAA_DS11, 0FIAA_DS12 & 0FIA_DS13,
No Customer specific extensions have been done, It has to generate a sid.
Posts: 708 Registered: 8/5/08 Forum Points: 1,606
Re: Taking forever to load data into BW for Fixed Assets Posted: Jan 8, 2011 12:24 AM in response to: Andrew Ciavaglia Hi Andrew:
Could you please provide more details? for example:
- Are you dealing with Full or Delta loads?- Have you applied any SAP Note to solve the problem?- How many records are you trying to load?- Is the problem ocurring while loading the all three InfoCubes? (0FIAA_C11, 0FIAA_C12 and 0FIAA_C13)... or while loading just one of them in particular?- Is the problem ocurring while loading the all three DSOs? (0FIA_DS11, 0FIA_DS12 and 0FIA_DS13)... or while loading just one of them in particular?
Regards,
Francisco Milán.
Posts: 45 Registered: 1/22/10 Forum Points: 0
Re: Taking forever to load data into BW for Fixed Assets Posted: Jan 10, 2011 3:05 PM in response to: Francisco Milan Francisco, I am the BI Analyst that works with Andrew. He has asked me to answer your questions.
-we are working with Delta loads.-No SAP notes have been applied for this issue as i am aware. I have created a message for sap and they have not responded yet. i have called them this morning to ask for a review of the message.-a total of 18000 fixed assets are being loaded.-the problem is with 0FIAA_C13. the load is running forever. we have been successfull in running a sub set of data (only one company code which has 40 fixed assets. this took 15 minutes to run). therefore, the process works, it is just taking forever to run. my calculations have determined that it should take approx. 67 hours to load the data.
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-the dso's are fine. the one dso 0FIA_DS13 does take longer, but it does finish. the problem is with the cube )FIAA_C13.
Thx,Erik (for Andrews)
Posts: 45 Registered: 1/22/10 Forum Points: 0
Re: Taking forever to load data into BW for Fixed Assets Posted: Jan 10, 2011 3:10 PM in response to: Martin Maruskin Martin, I am responding for Andrew.
the Datasource names are 0FI_AA_11, 0FI_AA_12.
No customer extensions have occurred.
Thanks,Erik
Fixed Assets Questions Posted: Aug 21, 2008 7:52 PM Hi Dear;
any one can explain me in detail (with example) the folowing please?
1- the difference of direct and indirect Posting of Depreciation in the depreciation area
2- the difference between gross and net Posting of Retirement in the depreciation are
3- the Leave with Expense Net Book Value in the fixed assets account determination
4- Leave with Revenue Net Book Value in the fixed assets account determination
thank you Dear;
Posts: 141 Registered: 12/13/07 Forum Points: 666
Re: Fixed Assets Questions Posted: Aug 22, 2008 9:28 AM in response to: Dany Bittar Dear Dany,
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1- the difference of direct and indirect Posting of Depreciation in the depreciation area
When 'Indirect depreciation' is selected, FA bookings will be
debit - ordinary depreciationcredit - accumulated depreciation
When 'Direct depreciation' is selected FA bookings will be
debit - ordinary depreciationcredit - balance sheet assets
Regards,
Ivy ZhangSAP Business One Forums Team
Posts: 115 Registered: 5/10/06 Forum Points: 0
Re: Fixed Assets Questions Posted: Aug 22, 2008 10:01 AM in response to: Ivy Zhang Dear Ivy;
thank you for your answer, what about the others?
regards
Posts: 141 Registered: 12/13/07 Forum Points: 666
Re: Fixed Assets Questions Posted: Aug 22, 2008 10:04 AM in response to: Dany Bittar Dear Dany,
2, the difference between gross and net Posting of Retirement in the depreciation are
Please refer to the following system behavior with different settings of 'posting of Depreciation'.
Factors for calculation :
Useful life: 600 monthsAcqusition Value : 6000 (01.01.2006)Ordinary Depreciation amount : 59.84 (depreciated to 30.06.2006)Net Book Value : 5940.16Retirement Net Price : 8000
1, Scenario 'Net':
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(1)SettingsPosting of Depreciation : IndirectPosting of Retirment : Net
(2)Journal entry of Retirement(I will use the orginial G/L account titles)
Debit CreditDefault Revenue Acct Retirement 8000Clearing Acc Asset Acquisition/BP 9400VAT 1400
Accumulated Depreciation Acct 59.84Balance Sheet of Asset Acct 59.84
Balance Sheet of Asset Acct 5940.16
(*Note : this amount is Net Book Value which is calculated like below5940.16 = 6000 - 59.84 )
Sales Revenue for Asset Sales Net 8000Revenue for Asset Retirement Net 2059.84(*Note : These postings are based on the setting 'Retirement:Net method'Account to which profits made from asset sales are posted.Profit = Net Profit -Book Value)
2, Scenario 'Gross':(1) SettingsPosting of Depreciation : IndirectPosting of Retirment : Gross
(2) Journal entry of Retirement(I will use the orginial G/L account titles)
Debit CreditDefault Revenue Acct Retirement 8000Clearing Acc Asset Acquisition/BP 9400VAT 1400
Accumulated Depreciation Acct 59.84Balance Sheet of Asset Acct 59.84
Balance Sheet of Asset Acct 5940.16
(*Note : this amount is Net Book Value which is calculated like below5940.16 = 6000 - 59.84 )
Leave with Revenue Net Book Value 5940.16
I hope it answers your querstion.
Regards,
Ivy ZhangSAP Business One Forums Team
Posts: 141 Registered: 12/13/07 Forum Points: 666
Re: Fixed Assets Questions Posted: Aug 22, 2008 10:07 AM in response to: Dany Bittar Hi Dany,
Pegarding the accounts you mentioned in question3 &4:
The accounts will be used for retirement (Gross method). Whether you choose Net method or Gross method depends on your settingsfor the deprecaition area with Depreciation Area Type 'post to G/L'. Youcan check it under administration-> system initialization-> setup->fixed Assest-> depreciation area.
When you add a retirement document in fixed Assets module, the account will be used in the Journal entry.
The 'Sales Revenue for Asset Sales Net' is debited. If you choose Gross method, whether 'Leave with Expense Net Book Value' or 'Leave with Revenue Net Book Value' will be used in JE depends on the retirement will bring profit or loss.
loss -> If the sales price is lower than the net booking value of the fixed Assets which is sold, the 'Leave with Expense Net Book Value' account will be debited
profit-> If the sales price is higher than the net booking value of the fixed Assets which is sold, the 'Leave with Revenue Net Book Value' account will be credited.
I suggest you to test on a demo system and check the JE generated, which will make it clearer.
Reply
Hope it is helpful!
Regards,
Ivy ZhangSAP Business One Forums Team
Posts: 44 Registered: 10/20/08 Forum Points: 0
Re: Fixed Assets Questions Posted: Jan 12, 2011 8:16 AM in response to: Dany Bittar Hi IvyCan I still change the fixed asset from direct to indirect after they have performed depreciation? if Yes, is there any steps need to do?
Please advise, thanks.
Regards,Catea k.
Edited by: Catea k on Jan 12, 2011 8:23 AM
Fixed Assets - Data Migration from Legacy system Posted: Dec 3, 2010 5:05 AM Dear Friends,
Could you please guide us on the steps for data migration of fixed assets. We have recently completed the configuration for new company and need to transfer the fixed assets data from legacy system to SAP. The Year end closing in legacy system is 31.12.2010 and Go Live in SAP is 01.01.2011. We are doing this for the first time and will appreciate your help.
Thanks!
Regards
Posts: 11 Registered: 2/27/09 Forum Points: 0
Re: Fixed Assets - Data Migration from Legacy system Posted: Dec 3, 2010 11:59 AM in response to: Homi_c Dear Raj,
Reply
Please follow below process:
first take out trial balance of your 31.12.2010.
Upload first group assets through tr. code AS81 if you are using group assets.Upload assets through tr. code AS91 (main assets) and AS94 (sub no. assets).
once you entered Master details of asset click on "TAKEOVER" Button and enter values for Accumulated APC, Accu Ord Dep. and save it. after that check your Asset explorer.
After that upload balances in Assets GL Account and Accum Dep GL accounts and Asset upload account with Tr. Code FB50.This activity is necessary as while uploading balances in takeover tab is not updating your values in GL Accounts.
Regards,Homi
Posts: 482 Registered: 12/21/07 Forum Points: 72
Re: Fixed Assets - Data Migration from Legacy system Posted: Dec 3, 2010 12:28 PM in response to: Homi_c Dear Homi,
The fiscal year close is as of 31.12.2010 and the Go Live is as of 01.01.2011.
Regards,Raajive Nayar
Posts: 734 Registered: 10/14/08 Forum Points: 982
Re: Fixed Assets - Data Migration from Legacy system Posted: Dec 3, 2010 1:29 PM in response to: raj n Hi,
If the go-live date is 01.01.2011, the asset is to be uploaded at the start of the financial year.
1. The asset transfer date that is to be maintained as 01.01.2011 in the config
2. Secondly, the last posting period and last fiscal year to be
maintained in the config is 12.2010
3. Thirdly, from AS91, the legacy data is to be uploaded for the asset values upto 31.12.2010
4. In the takeover values, the following data is to be uploaded:APC Values - XXXXXAccumulated Depreciation – XXXXX (Value as on 31.12.2010)
5. Then from OASV, update the financial values. The accounting entry will beAsset A/C......DrAccumulated Depreciation A/C...cr.Initial Upload A/C...Cr.
6. Till this step, the income Tax Value is not updated, so for updating the income Tax values, transaction code AS82 is to be updated with values for Group assets
The values are to be maintained, in the APC acquisition, accumulated depreciation, and in the transactions tab, the asset value date, transaction type and the values in the income tax depreciation area is to be updated.
7. Once data is uploaded, from next month onwards you would run AFAB each month..
Regards,
SAPFICO
Year-End Closing Issues for Fixed Assets - FAQ
Printed From: Michael Management Category: SAP Financials Forum Name: SAP Asset Accounting Forum Discription: SAP Asset Accounting Topics URL: http://www.michaelmanagement.com/forum/forum_posts.asp?TID=106 Printed Date: 21 Jan 2011 at 12:43am
Topic: Year-End Closing Issues for Fixed Assets - FAQ
Posted By: txm1004 Subject: Year-End Closing Issues for Fixed Assets - FAQ Date Posted: 02 Jan 2007 at 1:13pm
Hello & Happy New Year to Everyone, First day back in my office and my inbox is packed with questions, error messages and issues related to the year-end closing for Fixed Assets! So I thought instead of answering each one separately we'll start this FAQ list for everyone's benefit. Please answer any questions you can and feel free to add new questions to the list - as long as they are related to the year-end closing for Fixed Assets. Thanks,Tom Error Message:"Cannot determine the period for rule xx on xx/yy/07"Solution:The period control calendar assignments have not been maintained properly. Please refer to step # 6 of
our year-end closing guide (don't have it? Download it here: http://www.michaelmanagement.com/p_detail.asp?ProductID=30 - http://www.michaelmanagement.com/p_detail.asp?ProductID=30 )You need to find all depreciation keys you are actively using for your Fixed Assets, then check transaction AFAMA to find all period controls for these depreciation keys and then use OAVH to maintain all these period controls for the new year. Error Message:"Can't run any standard reports for 2007"Solution:You need to perform a year-end change (transaction AJRW) before you can run reports with an 2007 reporting date. Error Message:"Depreciation not completly posted"Solution:Assuming that you have already processed depreciation for 12/2006 the system has recalculated new depreciation amounts that have not been picked up in the earlier run. You need to perform a 'repeat depreciation run' for period 12/2006 and post these values in 2006 before you can close the year. Error Message:"Close Fiscal Year xxxx for company code yyyy first"Solution:You're in deep doo-doo...apparently you have not closed the prior fiscal year (2005) properly (or inadvertenly re-opened it). The system requires you to process a complete year-end close for the prior year first. If the system wants to post depreciation for the earlier year (which you most likely do not want to post) you need Expert consulting help (yeah, that's us). Error Message:"Asset xxx is incomplete"Solution:The asset has been flagged as being incomplete (could be because of missing/incorrect data, etc.). The asset has to be completed before you can complete the year-end close. Use program RAUNVA00 for this.
-------------Regards, Thomas Michael Michael Management Corporation
------------- http://www.michaelmanagement.com - http://www.michaelmanagement.com
Replies:
Posted By: Judy1165 Date Posted: 02 Jan 2007 at 4:59pm
Strange message -- haven't had this problem before -- when I tried to close assets in test mode found that one asset #85861 somehow received dollars through a transfer but while the asset has the acquisition dollars, it does not have a capitalization date. Get the error message FGV004 00/00/0000 not expected. When we go through AS02 to try to change the asset and add capitalization date, the system won't even let us look at the asset. The only way to view it is through reports. Any way to get a cap date in the asset when this problem occurs so that we can close the year?
Posted By: txm1004 Date Posted: 02 Jan 2007 at 5:04pm
Hi Judy, Indeed, quite interesting...my guess is that the transaction type used in the transfer was not configured to set the capitalization date. I would suggest ot reverse the transfer, correct the transaction type configuration and re-post the transfer while the 2006 year is still open. Hope this helps!Tom
-------------Regards, Thomas Michael Michael Management Corporation ------------- http://www.michaelmanagement.com - http://www.michaelmanagement.com
Posted By: Judy1165 Date Posted: 02 Jan 2007 at 5:16pm
The user used standard transaction type 380 xfer current yr affiliated company. Since
we had this problem, he created a new different asset and put the cap date on the new asset and transferred the dollars from the asset 85861 to a new asset. Now 85861 doesn't have dollars but still gives the error so we'll still have problems closing. Any way to go into the table and put in that cap date?
Posted By: txm1004 Date Posted: 02 Jan 2007 at 5:26pm
Have you checked the configuration for transaction type 380? I am sure that the capitalization flag is not set.
What error are you getting in transaction AS02? Have you checked OSS? Tom
-------------Regards, Thomas Michael Michael Management Corporation ------------- http://www.michaelmanagement.com - http://www.michaelmanagement.com
Posted By: Judy1165 Date Posted: 02 Jan 2007 at 6:00pm
I checked the configuration for trans type 380 and you are correct that the capitalization flag was not set. The error I get in AS02 is SYST: Date 00/00/0000 not expected. Message FGV004. I can't find any notes in OSS to help me fix it. Do you think I should tell the user to reverse both of his transactions related to the asset (the addition and the retirement) and then start over? If both are reversed, do you think we could add a cap date at that point? We probably want to change the config as you suggested, but I 'm trying to think of the quickest fix for this particular asset too. I can also send a message to OSS to request their help, but they are not always very helpful, especially when we have some urgency to resolve this.
Posted By: txm1004 Date Posted: 02 Jan 2007 at 6:08pm
Yes, that's what I would do...reverse all transactions to get back to square 1 and then fix the config. to make sure that the cap. date gets set (or set it manually prior to posting) and then re-post the whole thing.
In addition, I would report this to OSS as this seems pretty buggy to me... Tom
-------------Regards, Thomas Michael Michael Management Corporation ------------- http://www.michaelmanagement.com - http://www.michaelmanagement.com
Posted By: Maridell1338 Date Posted: 02 Jan 2007 at 6:57pm
Have previously received fy end close errors related to depn not completely posted or even periodic posting not completed. We do perform a repeat dep run or rerun periodic posting to resolve the error but there have been cases where the issue is still not resolved. What tables should be checked to verify the config/setup being checked by SAP? Sometimes it looks like this error message could be misleading?
Posted By: Laun1234 Date Posted: 03 Jan 2007 at 1:29pm
Using transaction AJRW in test mode everything looks fine, but when we run it in the background in update mode we get a message that says "List contains no data" and the assets are not rolled into 2007. What is causing this?
Posted By: Diane1723 Date Posted: 03 Jan 2007 at 2:07pm
I had a project not marked technically complete-it resulted in unposted assets. How do I fix this?
Posted By: txm1004 Date Posted: 03 Jan 2007 at 3:09pm
Hi Laun, What's the current fiscal year set to (check table T093C)? If it's already set to 2007 the list would contain no data...Tom
-------------Regards, Thomas Michael Michael Management Corporation ------------- http://www.michaelmanagement.com - http://www.michaelmanagement.com
Posted By: Judy1165 Date Posted: 03 Jan 2007 at 4:24pm
Just wanted to let you know that I followed your advice on the capitalization date problem and it is now resolved. Thank you. Judy
Posted By: txm1004 Date Posted: 03 Jan 2007 at 5:26pm
Hi Judy, You are welcome! Glad that it worked for you.Tom
-------------Regards, Thomas Michael Michael Management Corporation ------------- http://www.michaelmanagement.com - http://www.michaelmanagement.com
Posted By: Diane1723 Date Posted: 15 Jan 2007 at 7:35am
Our auditors had me capitalize some leases via journal entries into 2006. If I add them in 2007 ith a cap date of 12/31/06 and put the depreciation start date as the start of the lease. Will the system do catch up depreciation. I do not want these to pull as acquisitions for 2007 and want to avoid manually adjusting my acquisition reports .
When I pull my acquisions I usually pull transactions 331-336. I went back and reviewed your fixed asset class and did not see anything that pertained to this.
Posted By: Kent2 Date Posted: 15 Jan 2007 at 10:23pm
You should use the post-capitalization transaction. This allows you to show depreciation from the prior year without it being considered in the 2007 depreciation.
-------------Regards, Kent Bettisworth Peritus SAP Expert http://www.peritusonline.com - www.peritusonline.com
Posted By: Deborah26993 Date Posted: 02 Jan 2009 at 2:34pm
Hi, In your 12 steps to a successful YE closing, on step 1 you mention the 'dreaded' depreciation not completely posted. I have this problem for a period 12 2007 unposted amount on a dozen assets for some reason. There is a posted amount for period 12, but then there is a small planned depreciation amount for the same period (obviously not posted). How should I approach this? I cannot open 2009..... Thanks in advance! Deborah
Posted By: txm1004 Date Posted: 02 Jan 2009 at 5:08pm
Hello Deborah,
The 'official' way to handle this is to open up the fiscal year 2007 and post the remaining depreciation amounts...obviously, that's not really a good options.
There is an alternative though...it involves an SAP-supplied correction program to update some tables directly to make this error go away. If you want to discuss in detail please consider our Remote Consulting service: http://www.michaelmanagement.com/remote-consulting.asp - http://www.michaelmanagement.com/remote-consulting.asp Tom
-------------Regards, Thomas Michael Michael Management Corporation ------------- http://www.michaelmanagement.com - http://www.michaelmanagement.com
Posted By: ISAAC14786 Date Posted: 27 May 2009 at 6:27am
Asset 000004000253-0000 in company code 9000 (calculation incorrect)
Hi Thomas,
Whe I try to run year end close for one of our company codes, Iam getting the error message blow but this asset is an AUC which doeas not calcualte depreciation. The dpereciation key in the asset master record is 0000-NO depreciation. Please helpMessage no. AU069
Diagnosis
The depreciation values for asset 000004000253-0000 in company code 9000 were not calculated completely and correctly.
System Response
The year-end closing cannot be carried out for company code 9000.
Procedure
Recalculate depreciation for the asset.
You can recalculate depreciation in the 'Change asset master record' transaction by choosing the menu option 'Edit' -> 'Recalculate values.'
The system then either completely recalculates depreciation for this asset, or provides a detailed error message explaining the error
Posted By: Thomas6442 Date Posted: 27 May 2009 at 7:07am
Hi Isaac, Actually, the system still calculates depreciation for an AuC - it just happens to be zero based on the depreciation key 0000. Therefore, try the recalc to either correct the asset or find out more about the reason for the depreciation error. Tom
----------------------- Michael Management Corporation www.michaelmanagement.com - www.michaelmanagement.com
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SAP Asset Accounting FAQs – Organizational StructureWritten by admin on Mar 12th, 2010 | Filed under: Finance (FI)
1. What is the Asset Accounting sub-module?
The Asset Accounting sub-module manages a company’s fixed assets. Within the Financial Accounting system, FI-AA serves as a sub-ledger to the General Ledger, providing detailed information on asset-related transactions.
2. Define the chart of depreciation.
The chart of depreciation contains the defined depreciation areas. It also contains the rules for the evaluation of assets that are valid in a given country or economic area. The chart of depreciation is a catalog of country-specific depreciation areas structured to meet the various business needs.
Each company code is allocated to one chart of depreciation. Several company codes can work with the same chart of depreciation.
3. What is the difference between the chart of accounts and chart of depreciation?
The chart of accounts can be global, country specific and industry specifics based on the needs of the business. The chart of depreciation is only country specific. The charts are independent of each other.
4. How is Asset Accounting integrated with Cost Accounting (CO)?
Postings to depreciation can be made through a cost object such as a cost center or internal order. Also, an asset can be assigned to a cost center, internal order, activity type, or a maintenance order.
5. What is an asset class?
This is the main criterion for classifying assets by business and legal requirements. The asset class, created at the client level, consists of a master data and depreciation area section. Each asset master record must be allocated to one asset class.
6. Define depreciation area.
A depreciation area shows the valuation of assets for a particular purpose (for example, for individual financial statements, balance sheets for tax purposes, and cost accounting values)
SAP Asset Accounting FAQs – Asset TransactionsWritten by admin on Mar 14th, 2010 | Filed under: Finance (FI)
1. Define a transaction type.
During the life of an asset there are a number of changes that affect the value of the asset. The FI-AA System recognizes a wide range of business transactions. Transaction types make it possible to handle all of the necessary postings appropriately.
2. It is possible that an asset acquisition is posted in two steps or in two different departments? How do the two entries clear?
When the asset acquisition is posted in two steps or two different departments, you normally post to a clearing account. Use a general ledger account with open item management to guarantee that this account can be cleared. Either the FI department includes this clearing account in their periodic run of SAPF123 (Automatic clearing program) or the clearing account has to be cleared in an additional step (Menu path:
Posting > Acquisition > External acquisition > Clearing offsetting entry).
3. What is the difference between non-valued and valued? Explain their implications on Asset Accounting.
For non-valued, the goods receipt takes place before the invoice receipt and the values are not yet posted to Asset Accounting. The line items are created and the values are updated instead at the time of the invoice receipt. However, the system uses the date of the goods receipt as the capitalization date. At time of invoice receipt the asset is capitalized, line items are created, and the value fields are updated.
For valued, the goods receipt takes place before the invoice receipt and the values are posted directly to Asset Accounting. The asset is capitalized, line items are created, and the value fields in the asset are updated. When the invoice is received later, there may be differences between the invoice amount and the amount posted at the time of goods receipt. In this case, the corresponding adjustment postings are made to the asset.
4. There are certain pieces of information automatically set in the asset master record at time of acquisition. What are they?
The following information is automatically set in the asset master record at the time of the first acquisition posting:
• Date of capitalization• Posting date of original acquisition• Acquisition period• Depreciation start date per depreciation area.
5. Most asset transfers are described as either inter-company or intra-company. What is the difference?
Inter-company transfer indicates a transfer between company codes. This transfer creates a new record at the target company and posts the values according to the posting method selected.
Intra-company transfer indicates a transfer within one company. Reasons for such a transfer include:• The asset has changed location. As a result, you have to change organizational allocations (i.e., asset class, business area) in the master record that cannot otherwise be changed.• The asset needs to split. Therefore, a portion of the original asset will be transferred to a new asset.• The asset under construction needs to transfer its costs to a real (depreciable) asset.
6. Define transfer variant.
The transfer variant specifies:• The method according to which the transferred asset is valued in the receiving company code• The transaction types (retirement/acquisition) that are used for the transfer
Your specification of the transfer variant can be dependent on the following:• The type of relationship between the company codes involved (legally dependent/independent)• The cross-system depreciation area
7. For assets that the company produces itself, why are there two phases relevant to Asset Accounting? What are they?
The two phases relevant to Asset Accounting for assets produced in house are the under construction phase and the useful life phase. The assets have to be shown in two different balance sheet items during these two phases. Therefore, they have to be managed using a different object or asset master record for the under-construction phase and for the completed asset. The transfer from under-construction phase to completed asset is referred to as “capitalization of the asset under construction”.
8. True or False? Using the Asset Accounting module, it is no longer necessary or possible to manually plan depreciation.
False. In addition to the automatic calculation of depreciation using depreciation keys, you can also plan manual depreciation for individual assets in the FI-AA system.
SAP Asset Accounting FAQs – Master DataWritten by admin on Mar 13th, 2010 | Filed under: Finance (FI)
1. Describe the function of depreciation areas.
Depreciation area 01, which can be set up as the book depreciation, can make automatic postings to the general ledger. Other depreciation areas may get their values from depreciation area 01 but calculate and post different depreciation values to the general ledger. Other depreciation areas can be set up to show: country specific valuation (i.e., tax depreciation); values/depreciations that differ from depreciation area 01 (i.e., cost-accounting reasons); consolidated versions in local/group currency, book depreciation in group currency; and the difference between book, 01, and country-specific tax depreciation (‘derived depreciation area’).
2. What information (sections) are included in the asset class?
An asset class consists of three main sections:
• A header, containing control parameters for master data maintenance and account determination,• A master data section with default values for administrative data in the asset master record,• A valuation section with control parameters for valuation and depreciation terms.
3. Describe the function of an asset class.
The most important function of an asset class is to establish the connection between the asset master records and the relevant accounts in the general ledger. The account determination in the asset class determines the posting top the general ledger accounts. Several asset classes can use the same account determination assuming the asset classes use the same chart of accounts and post to the same general ledger accounts.
4. If the company code is in implementation status and assets exist in an asset class with no transactions, you can delete and add new asset classes.
[True] or False
When the company code is in implementation status:
• No assets have been created in an existing asset class; this class is deleted and generated again• There are assets in an existing asset class (but no transactions)- Delete all asset classes and their assets and generate them again or- Only add new asset classes.• Transactions exist for the assets: you can only add new asset classes
If the company code is in production status: the system creates only asset classes that were not yet created. Exiting classes remain unchanged.
6. Define maintenance level. What are the possible maintenance levels?
Maintenance level defines the level (asset class, main asset number, sub-number) at which a field in an asset master record is to be maintained. Maintenance level definition is part of the screen layout rule.
If, for example, you define the maintenance level ‘main asset number’ for a field, then the field will be filled with a default value from the asset class. However you will be able to change the field when maintaining master data at the asset main number level.
The three maintenance levels are:
• Asset class• Asset main number• Asset sub-number
7. What significance is depreciation key ‘0000’?
Depreciation key ‘0000’ is a SAP delivered key that ensures depreciation and interest is not calculated and posted. This key can be used for the assets under construction, however, special tax depreciation and investment support are possible even on assets under construction.
8. What are the options for creating and asset master record?
The two options for creating an asset master record are:
• Use the asset class, to which the asset will belong, to provide default values. The asset class then supplies the most important control parameters in the asset master record.• Use an existing asset as a reference for creating the new asset master record (possibly the reference asset has default values that are more suitable than those in the asset class).
9. Why might assets be divided up using sub-numbers?
A complex fixed asset can be represented in the system using several master records, that is, sub-numbers. Assets may be divided using sub-numbers if:
• Managing the values for subsequent acquisitions in following years (i.e., buildings) separately• Managing the values for individual parts of assets separately,• Dividing the asset according to various technical aspects.
10. Define work lists.
Work lists are used for mass retirements, mass changes and work on incomplete assets. There are three steps in using work lists:
• Select the objects (assets) to be changed• Assign the task to be performed on the objects• Release the work list and process the Workflow
SAP Asset Accounting FAQs – Old Assets Data MasterWritten by admin on Mar 17th, 2010 | Filed under: Finance (FI)
1. Base on quantity, what are the three methods of old asset data transfer? In what status does the company code have to be so that the transfer is possible?
1) small quantity - Create old asset manually (dialog transaction)2) large quantity - Batch-input procedure (RAALTD01)3) very large quantity – Direct data import (RAALTD11)
The company code must be set up to the status for old assets data takeover when no posting is possible.
2. True or False? With the old assets data transfer through any of the three methods, appropriate G/L accounts in Financial Accounting are updated.
False. Balance reconciliation with the relevant G/L accounts must take place separately. G/L personnel can input these via FI or AA personnel can input them via the transfer balance screen in AA With up-to-date accounts in the already productive FI there is no need to update them.
3. What are the two possibilities for the transfer date.
• At the end of the last closed fiscal year• In the fiscal year following the last closed fiscal year
4. What data is transferred at the year-end transfer and the sub-annual transfer?
Year-end transfer and transfer during fiscal year:• Master data• Cumulative values as of the end of the last closed fiscal year
Sub-annual transfer (if the transfer date after the closed fiscal year)• Master data• Cumulative values as of the end of the last closed fiscal year• Depreciation and asset transactions posted in the current year (transfer parameters)
5. Explain the two methods of transferring the depreciation posted in the current year.
• Transferring the depreciation posted in the current fiscal year up to the point of transfer- it is necessary to specify the last posted depreciation period In the legacy system for each depreciation area for every asset company code.• Posting the total depreciation for the current fiscal year up until the transfer date after the old data transfer –it is done in AA by performing a posting run for unplanned depreciation.
6. Which activities should be done before the production start-up? Give a brief description of each of them.
• Check consistency – major components configured, i.e. chart of depreciation, company codes, depreciation areas, asset classes, asset G/L accounts, AA customizing• Reset company code – test application data can be deleted (asset master records and
transactions of AA) but only of the company code has a test status. Customizing settings are not deleted.• Reset posted depreciation – this function is performed when errors occurred during testing the depreciation posting run and it is necessary to return to the original status (includes depreciation data of an old assets data transfer). Manual adjustments in the relevant G/L expense and depreciation accounts need to be performed. The reset is possible only for a company code in a test status.• Set/reset reconciliation accounts – The G/L accounts relevant for AA are defined as reconciliation accounts by a report changing their master records. After the transfer date these accounts can no longer be directly posted to.• Transfer balances – Balances to the G/L accounts, which have been defined as reconciliation accounts, are transferred. (old data at fiscal year end)• Activate company code – This function terminates the production start–up.