INTERNAL

Fixed AssetsSAP Business OneVersion 9.0

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After completing this topic, you will be able to:

Explain the process of managing fixed asset items.

Recognize key terms in the Fixed Assets solution.

Identify the relevant sub-menu and windows in SAP Business One.

Objectives

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Business Example

Bryce, the accountant, wants to have the option to manage and monitor the trucks’ value.

You tell him about the Fixed Assets solution in SAP Business One.

OEC Computers utilizes a small fleet of delivery trucks.

Therefore, they own a few trucks.

OEC Computers

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Enable the Fixed Assets Solution

Administration System Initialization Company Details Basic Initialization

Check the Enable Fixed Assets box:

New windows and fields will be available for the user: Administration Setup Financials Fixed Assets. Financials Fixed Assets.

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Demo – Fixed Assets’ Windows and Fields

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Define an Asset Master Data

Issue an A/P Invoice/ Capitalization document

Depreciation Run/Manual Depreciation

Fixed Asset Transfer/ Revaluation/ Appreciation

A/R Invoice/ Retirement document

Item Type: Fixed Assets

Capitalization Date

Depreciation Run posts all planned depreciations

If A/R Invoice, check Sales Item

The Life Cycle of an Asset Mater Data in SAP Business One

Fixed Assets Sub Ledger

Definition Activation Depreciation Adjustments Retirement

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Define an Asset Master Data

Issue an A/P Invoice/ Capitalization document

Depreciation Run/Manual Depreciation

Fixed Asset Transfer/ Revaluation/ Appreciation

A/R Invoice/ Retirement document

• Useful Life = 3 • Capitalization• Acquisition and

Production Costs Asset = 6000

• Value Date = 1st of January

• Depreciation = 2000 a year

• Net Book Value = 4000 after 1 year

• Retirement = 0 value

The Life Cycle of an Asset Mater Data – Terminology Context

Fixed Assets Sub Ledger

Definition Activation Depreciation Adjustments Retirement

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Fixed Assets Definition

Asset Class

Truck

Depreciation Type

Account Determinatio

n

Depreciation Area

Item Type: Fixed

Assets

Main Depreciatio

n Area: GAAP

Method: Straight

LineCode:

Heavy Vehicles

Code:

Heavy Vehicles

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Asset Master Data

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Fixed Assets Activation

A/P Invoice Capitalization

Debit Credit

Vendor 3200

Acquisition Clearing Account

3200

Debit Credit

Acquisition Clearing Account

3200

Asset Balance Sheet Account

3200

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Fixed Assets Depreciation

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Depreciation Run

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Fixed Assets Retirement

A/R Invoice Retirement

Debit Credit

Customer 2000

Revenue Clearing Account

2000

Debit Credit

Revenue Clearing Account

2000

Asset Balance Sheet Account

2000

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Demo – The Life Cycle of an Asset Mater Data

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Asset History Sheet

The Asset History Sheet report:

Can be issued for all fixed assets,

Displays all posted asset transactions in a fiscal year,

Presents the assets for each Balance Sheet account..

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Summary

The main definition in the Asset Master Data is:

• The Asset Class which includes the association to the other definitions: Depreciation Area, Account Determination and Depreciation Type.

The asset master data is activated when:

• The user purchases a fixed asset using an A/P Invoice.

• The A/P Invoice automatically generates the Capitalization document.

• The user can generate the Capitalization document directly.

Depreciation is: • Used to write off the cost of an asset over its useful lifetime.

• Included within the company expenses.

Here are some key points to take away:

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Summary

The Depreciation Run option: • Carries out all depreciation planned up to the a specified date.

• Updates the asset master data value with the actual depreciation.

A fixed asset is retired by: • An A/R invoice if you are selling the asset, or • By a Retirement document if there is no

customer involved.• The A/R Invoice automatically generates a

Retirement document.

After retirement: • The Net Book Value of the Asset Master Data is set to zero.

The Asset History Sheet displays: • All posted asset transactions in a fiscal year.• The assets for each Balance Sheet account.

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Thanks

You have completed the fixed assets topic

Thank you for your time!