sap pp costing
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SAP CO NOTES
INDEX
PARTICULARS Page No.
CO Areas and Basic Settings for Controlling 3
Cost Center Accounting 11
Online Reconciliation Leger 23
1. Creation of GL Masters
2. CO Customization
3. FI Customization
25
27
28
Cross Company Code Postings 31
Maintain Overhead structure 34Statically Key Figures (SKF) 38
Assessment 42
Internal Orders 46
Budgeting and Availability Control 60
Profit Center Accounting 64
Integration 76
1. Transaction Key /Process Key2.
Valuation Class
3.
Assignment of accounts4.
MM Customization
5.
FI Consultant job in MM
6. Assignment of Accounts for Automatic Postings(MM
to FI)
7. FI Consultant job in SD
8. SD Steps 116
7778
8990
97
100
115
Co-Profitability Analysis (CO-PA)
1. Data flow in CO-PA
2. Customization
3. SD End user area
120
120
122
126
Report Painter 129
Product Costing 132
1.
Co Consultant Job (Activity based costing)
2.
PP Consultant job
3. CO End User area
4. MM End User area
5. PP End user area
134
144
146
147
149
Actual Costing 153
1. CO Consultant job
2. PP consultant area3. Asset Accounting area
153
167174
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New General Ledgers (ECC 6 New Features )1. Customization
2. Document Splitting
179180
188
Central Excise and Sales Tax
1. Central Excise Customization (Purchase)
2. Central Excise customization (Sales)3. SD End user area
192
195
211217
Financial Statement Version 228
Asset Accounting Area 237
Project Report 238
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CONTROLLING (CO)
This is used for internal reporting in Co organizational Hierarchy Highest node is
controlling area. In FI Highest node is company , Company code .
CO AREAS :
1. Cost Elements Accounting: To update Co records / sub modules,cost elements
are required.
There are two types of cost elements
1. Primary cost elements
2. Secondary cost Elements
2. Cost Center Accounting: This is used to view department wise costs.
3. Internal orders: This is used to view costs for specific task.
Eg: Vehicle wise running expenses / Petrol expenses, Repairs to that Vehicle,
Telephone wise expenses/production order costs / Exhibition costs.
Create each vehicle as an order and capture the costs.
Production order:
Create production order as on internal order and capture the costs.
Exhibition costs: Sales men salaries , Advertisement discounts to customers,
conveyance. Create anexhibition order
4. Profit center accounting : This is used to view profitability product wise /
Division wise / Location wise if business area is not used in FI .
5 Product Costing :This is used for valuation of inventories.
Eg: Finished goods and work in process.
6. Profitability analysis: This is used to view profitability for number of parameters
at a time.
Eg. Sales order wise / Customer wise / Product wise / Plant wise / Salesorganization wise profitability.This isareporting tool.
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BASIC SETTINGS FOR CONTROLLING:
Maintain controlling area
FI Organization Structure CO. Organization Structure
Company Controlling
| |
Company code |
| |
Business area Cost Center
Scenario 1
Company
|Company code = Controlling Area
| |Business area Cost Center
(a)Controlling area at company code level, b)Business area will be assigned in cost
centers.
Scenario -2
Company = Controlling Area| |
Company code |
| |Business area Cost Center
(a )Controlling area at company (group) level no. of company codes will have onecontrolling area, b) Business area will be assigned in cost centers.
1) When management wants to view number of company code's cost centers data at a
time It is not possible in 1stScenario It is possible 2ndscenario.
In report it will ask only one controlling area and not multiple controlling area.
2) When management wants to view number of cost centers data of company code
Directly it is possible in 1stscenario.
Also it is possible in 2nd
Scenario By creating cost center groups.
It means 2ndScenario is more flexible.
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MAINTAIN CONTROLLING AREA:
Path : SPRO Controlling General controlling Organization Maintain
controlling area (Tr.Code is OKKP)
If we go for 1stscenario company code should be the controlling area.
If we go for 2nd
scenario we can use any code for controlling area .
Double click maintain controlling area.
Select new entries button
Controlling area :BILName :controlling area forBIL
Company code to controlling area : Select controlling area same as company codeCurrency type : select 10 company code currency.
Once we select 10 company code currency , currency field, Chart of Accounts field and
Fiscal year variant field will be updated automatically.
Cost Center standard hierarchy : BILHIER
Save
Select yes button for the message system to create as a standard hierarchy
Select create request buttonShort description : Co customization for BIL
Press enterPress enter once again to save in the request.
COST CENTER STANDARD HIERARCHY:Cost center standard hierarchy : BILHIER
|
Cost centers Dept. A Dept.B Dept.C
At the time of cost center creation It will ask under which hierarchy we are creating thecost centers.
In the report when we give cost center Dept.A It gives only Dept.A dat a. When we
give cost center Dept.B It gives only Dept.B data.
When we give cost center hierarchy BILHIER It gives all the cost centers data.
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Double click on assignment of company codes folder
Select new entries button
Give the company code : BIL
Select save button or Ctrl+S
Press enter to save in your request
Double click on a activate components / control indicators folder
Select new entries button
Fiscal year :2007
Cost center : Select component active
Select active type check box
Order management select component active.
Select profit center accounting check box
Save
Ignore the warning message press enter
MAINTAIN NUMBER RANGES FOR CONTROLLING DOCUMENTS:
Transaction code : KANK
1. CO through posting from FI (Business transaction COIN)
CO No rangeinterval for the business transaction COIN
FI Document type Co
And no.ranges
SA COIN
| |
01 |
|1-100000 1-00000
Manual posting F-02 Automatic posting
2. Repost Co line items (Business transaction RKU3)
Option 1
Posting in FI
Wages A/c Dr 100000 Dept.A
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Wages A/c Dr 200000 Dept.B
Wages A/ Dr 300000 Dept CTo bank 600000
1
FI Document
1
Co Document COIN
Note :Automatic posting is a business transaction
Option 2
Posting in FI Posting in CO
Wages A/c Dr 600000 Dept common Dept A 100000Dept.common Dept B 200000
Dept. Common Dept C 300000
To Bank 600000 Post Co line item
2 Documents1 FI Document No FI document
1 CO Document COIN 1 CO Document RKU3
Transfer document wise/line item wise
Total documents generated
1. FI Document
2. CO Documents
Wages A/c Dr 600000 Dept Common Dept A 300000
Dept Common Dept B 200000Dept Common Dept C 300000
Rent A/c Dr 50000 Dept A
To bank 650000 Repot CO line item
Transfer line item wise
Transfer document wise / Line item wise
3. Report costs ( Business transactions RKU1)
This is used when we split the cost center into number of cost centers or transfer for
wrong cost center postings.
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No FI document will be generated
CO document only will be generated
Transfer cost element wise (GL Account wise) 01/07/2007 split into Dept A and Dept X
Dept A Dept X
30/04/2008 400100 Salaries 200000
30/05/2008 400100 Salaries 250000
30/06/2008 400100 Salaries 275000
----------400100 total 725000 400100 Salaries 200000
30/04/2008 400101 wages 10000003/05/2008 400101 wages 150000
30/06/2008 400101 wages 125000----------
Total 400101 375000 400101 wages 125000
30/04/2008 400300 Rent 50000031/05/2008 400300 Rent 50000
30/06/2008 400300 Rent 50000
--------
400300 Total 150000 400300 Rent 40000
4. Planning primary costs ( Business transaction RKP1)
Planning cost center wise or no. range interval for all the types , budgeting cost centerwise for each cost element.
Path: SPRO- Controlling General controlling Organization- Maintain numberranges for controlling document (T.Code is KANK)
Controlling area : BIL
Select maintain groups button
From the menu select group InsertText: Co doc no. range interval for BIL
From number : 1
To number :100000
Enter
Double click on business transactions COIN
RKU3
RKU1
RKP1Select Co.No.range interval for BIL check box
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From the menu select Edit Assignment element group
SaveIgnore the message press enter
Note :Usage of Version locked authorized person only Eg; Cost Accountant
MAINTAIN VERSIONS:
Version are nothing but budgets
Original budgets Version 0
Revised budget version 1Re revised budget Version 2
We can compare actual with original budget, Revised budget and Re revised budget
Path: SPRO Controlling General controlling Organization Maintainversions. Tr .code OKEQ
Select version 0 (Plant /actual version )
Double click on settings for each fiscal year folder
Give the controlling area : BIL
Enter
Select new entries button
Fiscal year :2008
Exchange rate type :select B (Bank selling rate)
Once budgeting is completed at end user are a select version locked So that no body
can change budget figures.
Select save button or Ctrl+S
Press enter to save in your request
Select backarrow
Planning is made atend user area after planningiscompleted we select version locked
check box , so that no body can change planned figures.
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COST ELEMENT ACCOUNTING:
To update CO records / sub modules cost elements are required
There are 2 types of cost elements
1. Primary cost element 2 Secondary cost elements
A)Primary cost elements are our general
ledger accounts
A)Secondary cost elements are other than
general ledger accounts
B) Posting to primary cost elements are
possiable
B) Postings to secondary cost elements are
not possible. They are used to allocations /Settlements
Dept C Dept A Dept B
(Service Dept) (Production Depts)
Salaries 100000Wages 200000
Power 5000In the month end, by using secondary cost
element, we allocate costs from service to
production Depts.
COST ELEMENT CATEGORIES
PRIMARY COST ELEMENT CATEGORIES:1. Primary cost / costs redacting revenues. This used for expenditure accounts
3. Accrual / Deferral per surcharge :This is used for month end provisions only in
CO
11. Revenues: This is used for income accounts
12. Sales Deduction: This is used for expenditure accounts like sales commission
Trade discount where CO-Profitability analysis module is activated
22. External settlement( Settlement from CO FI):This is used for allocation of
internal order settlement to GL Accounts / Assets.
SECONDARY COST ELEMENT CATEGORIES:
21. Internal settlement (Settlement from CO to CO)This is used for allocation of
internal order settlement cost to cost centers.
31. Order/ Project Results analysis: This is used for work in process calculations is
product costing.41. Overheads rates :This is used for calculation of raw material overhead rate /
Production overhead rate in product costing .
42. Assessment:This is used for allocation of primary cost element posing and
secondary cost postings from one cost center to other cost centers.
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43. Internal Activity Allocation:This is used for calculation of activity types in
production cost.Eg: Machine hours rate / labour hour rate in product costing.
COST CENTER ACCOUNTING
This is used to view department wise costs we use cost center accounting.
1. Creation of primary cost elements, we can create
A) FI Area |
B)CO Area |-Co Area
C)Automatic creation |
2.
Display cost elements created
3.
Creation of filed status group by making cost center required entry field4. Assign new filed status group in GL expenditure accounts
5. Creation of cost centers.6. Creation of cost center groups.
7. Creation of cost element groups
8. To enter exchange rate for type M for INR to Euro
9. Posting of transaction in FI10.
To view cost center wise report.
11.
To view CO documents
1. A) Creation of primary cost element at FI area
Use to FS00 GL masters creationGive the GL account number : 400100 Salaries Account
Company code : BIL
Form the menu select GL Account displayNow select edit cost element button
Valid from date :01.04.2008
To date :31.12.9999 comes automaticallyEnter
Cost element category : Select 1 (Primary cost / cost reducing revenues)
Select save button or Ctrl+S
1.
B) Creation of Primary cost element at CO area:Use transaction code FS00
Path: Accounting- Controlling- Cost element accounting-Master data-Cost
element Individual processing-Create primary (Tr.code KA01 )
Cost element : 400300 Rent Account
Valid from :01.04.2008 to 31.12.9999
EnterCost element category :1 (primary cost /cost reducing revenue)
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Save
1. C) Automatic creation of primary cost elements:
1) Marked default settings (OKB2)
path : SPRO-Controlling-Cost element accounting-Master data Cost elements
Automatic creation primary and secondary cost elements-Make default
settings.(Tr.code is OKB2)
Give the chart of Accounts : BIL
EnterAccount from :400301
Account to :499999
Cost element category select 1Save
Press enter to save in your request
Create batch input session (OKB3)
Same path as above
Give the controlling area : BIL
Valid from :01.04.2008
Valid to :31.12.1999
Session name :BIL (This is text field)
Execute
Execute batch input session (Tr code is SM35)
Same path as above
Select session name : BIL
Select process button
Select session :BILSelect display errors only radio button
Select process button
We get a message processing of batch input session completed.
Ignore the message & select exit batch input button
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Display primary cost elements created (KA03)
Path: Accounting-Controlling-Cost element accounting-Mater data-Costelement Individual processing Display- (Tr code is KA03)
Select drop down button beside cost element
Give the Controlling area : BIL
Enter
Creation of field status group by making cost center required entry field:
(Tr.Code is OBC4)
Select field status variant: BIL
Double click on filed status groups folder
100000 equity share capital G001 We cant make cost center required for
balance sheet accounts
400100 Salaries Account G001
For G004 we make cost center required and
assign in salaries account (i.e in expenditureaccounts)
Double click on field status group G004 cost accounts
Double click on General dataText make it required entry field
Select next group button
Cost center select required entry filed
Select next page or page down button two times.
Business area make it option entry filed
Save
Press enter to save in your request
Assign group new field group in GL expenditure accounts (FS00)
Give the GL account 400100 salaries account
Company code :BIL
From the menu select GL account change select create / Bank / Interest tab
Filed status group change to G004
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Select save button
Ignore the warning message press enter
Cost center : Dept C
Valid from :01.04.2008 to 31.12.9999
Reference cost center : Dept A
Controlling area : BIL
Enter
Change the name to : Dept C
Change the description to cost center : Dept C
Change person responsible to Mr.CCost center category : Select to 2 (service cost center)
Select save button or Ctrl+s
Ignore the warning message press enter
Createcost center groups:Hierarchy : BILHIER
Cost centers Dept A Dept B Dept C Dept X Dept Y Dept Z
Category Production Prod Service Production Production Service
Business Area HYD HYD HYD BGL BGL BGL
If we want to see all cost centers data BILHIER
If we want to see production cost centers data Create a cost center group and assignDept A . Dept B, Dept X and Dept Y.
If we want to see HYD cost centers data cost cost center group and assign Dept A, Deptb and Dept C
If we want so settled production cost centers data create A cost center group and assign
Dept A and Dept B
Path : Accounting Controlling Cost center accounting Master data- Cost center
group Create (Tr.code is KSH1)
Give the cost center name : BILHYD PROD
Enter
Description Hyderabad production cost centers BIL
Select EditCost CenterInsert cost center button
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Select the cost centers Dept A
Dept B
Save
Creation of cost Element group:
FI : Account groups Personnel cost CO:Dept wise personal cost or
Administration
400100 salaries Create cost element group personnel and
assign 400100 -400199
400101 Wages
400102 Bonus
400103 Staff welfare and Administration Create cost element group administrationand assign 400300-400399
400300 Rent
400301 Telephone exp
400302 Petrol exp In the report center Dept A Dept C
OrCost center GRP
Cost element
Or
Cost element GRP personneladministration
Path: Accounting Controlling-Cost center accounting-Master data-Cost element
group Create (Transaction code: KAH1)
Cost element group name : BILADMIN
Enter
Description : Administration expenses for BIL
Select insert cost element button (Shift+F4) (Edit Cost element Insert cost element)
From 400300 to 400399
Save
To enter exchange rate for type M for INR to EURO (Tr.Code is OB08)
Select new entries button
Exchange rate type : M (Average rate)
Valid from :01.10.2008
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From currency : INR
To : EUR
Direct quotation :0.02
Select save button or Ctrl+S
Press enter to save in your request
Posting of transaction in FI Transaction code:F-02
Give the document date : Todays date
Type :SACompany code :BIL
Posting key :40Account :400100 salaries account
Enter
Give the amount :500000
Cost center : Dept A
Text :Salaries posting
One more expenditure
Post key :40
Account :400300 Rent account
EnterAmount :100000
Cost center : Dept A
Text : Rent posting
Posting key : 50Account :200105 SBI current account
Enter
Amount :*
Business area :BILH
Text : Expenditure posting
From the menu select DocumentSimulate
Select save button or Ctrl+S
To view cost center wise report:
Path: Accounting Controlling-cost center accounting Information system-Report for
cost center accounting-Line items Cost centers: Actual line items (Transaction
:KSB1)
Cost center select Dept A (if you want change the posting dates)
Select execute button
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Path: Accounting Controlling-Cost center accounting Actual postings-Report lineitems-Enter (Transaction code is KB61)
Select document no. :13
Company code :BIL
Fiscal year :2008
Execute
Double click on line item no.1
Amount under new account assignment 150000
Cost center :Dept B
Select new item buttonSelect next button
Amount under new account assignment 50000
Cost center : Dept CSave
Go and see the cost center report KSB1
Give the cost center Dept A
Select execute button
To view cost element wise to total
Select cost element column
Select sub totals button
(Note:That is dues cost element wise total)
Repot costs (Business transaction RKU1)
This is used when we split a cost center in to number of cost centers or wrong cost center
postings.
No FI document will be generated
Only CO document will be generated
Transfer cost element wise (GL account wise)
Path : Accounting-Controlling-cost center accounting Actual postings-manual
reporting of costs Enter (Transaction code is KB11N)
Cost center (old) : Dept A
Cost element 400100 Salaries
Amount :100000
Cost center new : Dept C
One more cost center (old) : Dept A
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Cost element :400300 Rent
Amount :25000
Cost center (new) : Dept C
Enter
Select save button or Ctr+S
Period lock:
FI CO
A) Transaction which effect
FI and CO eg:COIN
To open To open
B) Transaction which effect
only CO Eg.RKU3, RKU1
No check To open
C) Transaction which effect
only FI Eg.Debit balancesheet and credit balance
sheet
To open No check
Sept .08 March Oct 2008 to March 2009
An expenditure posting in FI for September. We cant post since periods are not open.
Path: Accounting Controlling-cost center accounting-Environment Period lock-chang (Tr.code is OKP1)
Controlling area : BIL
Fiscal year :2008
Select actual button
Select period :01
Select lock period button
Save
Set controlling area :(OKKS):
Path :up to Environment the path is same Set controlling area
Give the controlling area :BIL
EnterReal time integration of controlling with FI on line reconciliation ledger
This is used when we get for 2ndscenario (no.of company codes having one controllingarea ) all the company codes should use same Char of Accounts.
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Planning cost center wise
Path :Accounting Controlling cost center accounting Planning Cost and Activity
inputs Change (KP06)
Version :select 0 (Original budget)
From period :1
To period :12
Fiscal year :2008
Select next page or page down button
Cost center group :BILHIERCost element From :400000
Cost element To :499999
Free Form Based
If we select radio button If we select form based radio button
We have to select cost element from the
drop down list and plan against the elements
The cost element list isavailable on
screen and plan against cost elements
Select form based radio button
Select overview screen button
For cost element 400100 Plan Fixed cost 1500000
Distribution key 1 Equal distribution
Select cost element 400100
From the menu selectGoto Period screen
Select back arrow
Fro cost element 400300 Plan fixed cost 960000Distribution key 1
To plan for Dept B Select next combination button
To go back to previous dept select previous combination button
Save
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To view variance report cost center wise
Path :Accounting Controlling-Cost center accounting Information system Reportsfor cost center accounting Plan /Actual comparisons Cost centers: Actual
/Plan/Variance (Tr code is S_ALR_87013611)
Controlling area :BIL
Fiscal year :2008
From period :10
To period :10
Plan version :0
Cost center Value :Dept AExecute
Keep the cursor on Salaries A/c actual costs amount
Select call up report button
Double click on cost centers : Actual line items keep the cursor on the first line item.
Select document button
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ONLINE RECONCILIATION LEDGER
Reconciliation used when
when number of company codes having one controlling area 2ndScenarioIt can be at controlling area
All the company codes should use the same Chart of Accounts
due to online reconciliation ledger, it generated in a document in FI
BIL Controlling area
|
------------------------------------------------------------------------
| |Company code BIL company code BSL
| |
------------------------------------ ------------------------------------| | | | | |
Dept A Dept B Dept C Dept X Dept Y Dept Z
If salaries paid and posted FI at (F-02)
Salaries A/c
----------------------------------
100000 |
|Out of 100000 salaries 20000 belongs to company code BIL
If we use the reconciliation account at cost center level and the 20000/- is transfer tocompany code BSL (Dept X) it passes the entry in financial automatically
Here Reports at No FI records
In BIL BooksBSL Dr 20000
To Salaries a/c 20000
In BSL books
Salaries account Dr 20000To BIL a/c 20000
Customization at Finance:
To copy company code BIL customization including accounting to BSL
Path :SPRO-Enterprise structure Definition Financial accounting Edit, copy,Delete, Check company code(T.Code EC01)
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Double click on copy, delete, check company code
From the menu select organization object copy organization object
From Company code :BIL
To company code : BSL
Enter
Select Yes for the message (for copy the GL accounts)
Select No button allocate a different local currency
Ignore the message press enter
Select create request button
Short description :Customization for Birla Steel Limited
Press enter
Enter once again to saving the request
Go on press enter till you got the message company code BIL copied to BSL with out 75
number range object
Ignore the message press enter
Select back arrow
Double click on edit company code data
Select position button
Give the company code :BSL
Enter
Select company code : BSL
Select address button
change the company name to : Birla Steel limited
Enter
save and Save in your request button
Assign company code to company
Path :SPRO-Enterprise structure-Assignment Financial accounting-Assign
company code to company
Select position button
Give the company code : BILEnter
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For the company code :BSL assign BIL(group name)
Select save button or Ctrl+SPress enter to save in your request
Document type SA should allow inter company postings: (OBA7)
Select type : SA
Select details button
Select inter company postings check box
Save
Press enter to save in your request
Creation of GL Masters FS00
BIL Books BSL Books
1) FI/CO reconciliation account under only
expediter group which should not be a cost
element 400150 Personnel group
1)FI/CO reconciliation account under any
expenditure group which should not be a
cost element 400150 personnel group
2) Birla Steels limited, current assets,
Loans & Advances 200160 Birla Steel
Limited
2)Birla Industries Limtied current Assets,
Loans & Advances 200161 Birla
Industries Limited
Same chart of accountsBIL chart of accounts BIL
BSL chat of accounts BIL
When we use same chart of accounts, account description should be same in all the
company codes.
In BSL books If we create account No.200160 It takes Birla Steels Limited- we can
not crate our account in our books.
Creation of GL masters FS00
Give the GL account no. :400150Company code :BIL
Select with template button
Give the GL account o. :400100 Salaries
Company code : BIL
Enter
Change short text & GL account long text to FI/CO reconciliation account
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Select create / bank /interest tab
Field status group change to ICCF CO < -> FI reconciliation posting
Save
Give the GL Account No.200160
Company code : BIL
Select with template button
Give the GL Account No.200100 Cash A/c
Company code :BIL
Enter
Select type/Description /tabChange short text GL account long text to BIRLA STEEL LIMITED
Select create / Bank/Interest tab
Filed status group change to G067
Deselect relevant to cash flow check box
Save
Give the GL account No.400150
Company code :BSL
Select with template button
Give the GL account 400150
Company code :BIL
Enter & Save
Give the GL account 200161
Company code :BSL
Select with template button
Give the GL account 200160
Company BIL
Enter
Select type / Description tab
Change short text +GL long text to Bila Industries limited
Save
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Prepare cross company code Transaction (Transaction code is OBYA)
Path :SPRO-Financial accounting-GL accounting Business transactions-Preparecross company code transactions
Company code 1 BIL
Company code2 BSL
Enter
Posted in BIL
cleared against BSL
Debit posting key :40
Account debit :200160 ( Birla Steel Limited)Credit posting key :50
Account credit :200160
Posted in BSLCleared against BIL
Debit posting key :40Account debit :200161 Bilra Industries Limited
Credit posting key :50
Account credit :200161
SavePress enter to save in your request
CO customization ( tr code is OKKP)
Maintain controlling area
Assign company BSL to controlling area BIL
Select controlling area :BIL
Select details button
Company code to controlling area: Select cross company code cost accounting
Reconciliation ledger document type :SA (GL accounts document)
Double click on activate components / control indicators folder
Select company code validation check boxDouble click on assignment of company codes folder
Select company code :BIL
Select copy as button
Change the company code to BSL
Enter & save
Ignore the warning message press enter
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Activate reconciliation ledger (Tr code KALA)Note: Follow through path
Path:SPRO Controlling Cost element accounting-Reconciliation ledger-Activate
deactivate reconciliation ledger
Double click on activate reconciliation ledger
Controlling area :BIL
Select Execute button
Ignore the warning message press enter
Define adjustment accounts for reconciliation posting (Tr code is OK17)Same path
Double click on define accounts for automatic postings
Select change account determination button
Save
Reconciliation account: Give the account no.400150 FI/CO
Save
Press enter to save in your request
FI CUSTOMIZATION
Define variant for real time integration:
Path :SPRO-Financial accounting (new) Financial accounting global setting (new)
Ledger-Real time integration of controlling with financial accounting Define variants
for real time integration
Select new entries button
Variant for real time integration B1
Select real time integration active check box
Select account determination active check box
Key date active from :01.04.2008
Document type :SA
Ledger group (FI) :0L
Text variant for :BIL
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Select cross company code check box
Select cross business area check box
Select cross profit center check box
Save
Press enter to save in your request
Assign variants for real time integration to company code:
Same path.
Select new entries button
Company code :BILVariant :B1
Company code :BSL
Variant :B1
Save
Press enter to save in your request
Creation of cost center for company code BIL (KS01)
Give the cost center department X
Valid from :01.04.2008
To date :31.12.9999
Reference cost center :Dept A
Controlling area :BIL
Enter
Change the name to :Dept X
Change the description to cost center dept X
Change company code to BSL
Select save button or Ctrl+s
Ignore the warning message press enter
Repost costs (F-02)
Cost center old :Dept A
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Cost element :400100 Salaries
Amount :20000Cost center new Dept X
Save
To make text filed optional for field status group G004 cost accounts(Tr.code is
OBC4)
Select field status variant for BIL
Double click on field status groups folder
Double click field status G004
Double click on General data
Text make it optional entry field
Press enter to save in our request
Go and see the FI documents (Tr.code is FB03)
Select document list button
Give the company code :BIL
Enter the date :From date To Date
Execute
Double click on document no.
Select back arrow
Chang the company code to BSL
Execute
Double click on document no.
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CROSS COMPANY CODE POSTINGS
Company code :BIL BSL
Outstanding expenses of BSL paid by BIL
BSL Dr 25000 Outstanding 25000
To Bank 25000 To BIL 25000
Paying company code : BIL
Credit Bank :BIL 25000Debit outstanding exp :BSL 25000
Use the Transaction code :F-02
Give the document date :Todays dateType :SA
Company code :BIL
Posting key :50
Account no. :200105 SBI CAEnter
Amount :25000
Business area :BILH
Text :outstanding expense payment on behalf of BSL
Posting key :40Account no :100500 out standing exp.
New company code :BSL
EnterAmount :*
Business area :BILH
Text :+From the menu select documentSimulate
Double click third line item
Business area :BILH
Text :+
Select next item buttonBusiness area :BILH
Text :+
Select save button or Ctr+S
Posting by
Company code :BIL
Cross company code no. :15 08
FI posted byCompany code :BSL
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Cross company code no. :2 08
By viewing the cross company code document number We know which company code
has initiated the posting.
Select continue button
Accrual orders (Imputed cost calculation)
This is used for month end provision only in CO
This is used for irregular expenses like Bonus
Cost element category should be 3Accrual/ Deferral per surcharge
Define CO.No.range in interval for business
Transaction :KAZ1 Actual cost center accrual
FI Month end provision
1. Accrual / Deferral document
A. Bonus provision for Nov
30.11.2008 Bonus A/c Dr.10000To Out standing exp. 10000 Dept A
B.
Reverse next month 1st01.12.2008
01.12.2008 Outstanding Exp. Dr.10000
To Bonus A/c 10000 Dept A
C. Bonus provision for Dec.
31.12.2008 Bonus A/c Dr 20000
To Out standing exp 20000 Dept A
2.
Open item management
A). Bonus provision for Nov.30.11.2008 Bonus A/c Dr10000
To Outstanding exp. 10000 Dept A
B). Bonus provision for Dec.
31.12.2008 Bonus Dr.10000
To Outstanding exp 10000 Dept A
Month end provision
Number of companies will not prepare profit & loss and Balance sheet every
month, the will not make provision in the books every month in year end,
companies follow accrual basis of accounting. They make provisions for the
whole year.
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Expenditure for all the months Less (other than March)
Expenditure for March More
In SAP when we take production an accounting entry will be generatedautomatically Finished goods valuation will be based on costs for the month.
Stock valuation will be accrual orders Lower in all month other than March
Accrual orders Higher in March
Create overhead structure
Salaries 100000Bonus -10% on salaries 1000 Debit cost center credit cost center
Dep Dummy (No accounting entry)
In the month end Dept A
Bonus 1000 allocation to Dept A costs will
be allocated to production orders
There by Dept A will be zero-
production valuation will be correct.
Dept Dummy
Bonus 1000
In the year end in FI when we make bonus provision for the whole year.
31.03.2009 Bonus A/c Dr 1200000
To Outstanding 1200000 Dept Dummy
Dept dummy values in the year end
31.03.2009 Dept dummy 1200000 April to March 10000*12 = 120000
====== =====
In the year end Dept dummy values will be zero.
Creation of GL master bonus account personnel cost (FS00) group:-
Give the GL Account No. :400105
Company code :BIL
Select with template button
Give the GL account no. :400100 (salaries)
Company code :BILEnter
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Change short and GL account long text to Bonus account
SaveSelect edit cost element button (F8)
Valid from date :01.04.2008 to 31.12.9999Enter
Cost element category :Select 3 accrual deferral per surcharge
save
Creation of cost center Dept dummy (KS01)
Give the cost center : Dept dummy
Reference cost center : Dept A
Controlling area :BIL
Enter
Change name to Dept dummy
Change description to cost center: Department dummy
Select save button
Ignore the warning message press enter
Maintain overhead structure:
Path:SPRO-Controlling Cost element accounting-Accrual calculation percentagemethod-maintain overhead structure (Transaction code is KSAZ)
Select create over head structure button (F7)Over head structure :BIL1
Description :BIL overhead structure
Select save buttonRow Base
10 B1
Enter
Give the name salaries
Select create buttonRow O/H rate (Over head rate) Description FR To CR
20 B2 Bonus 10 10 B3
Enter
Give the name Bonus
Dependency :KRS1(controlling area)
Select create button
Save
Ignore the message press enterKeep the cursor on overhead structure BIL1
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Select assignment button (F5)
Controlling area :BILSelect actual accrual radio button
Select continue button
Valid from valid to overhead structure
1 2008 12 2008 BIL1
Save
Double click on overhead structure BIL1
Keep the cursor on B1
From the menu select Goto calculation base
From cost element 400100Save
Kept the cursor on B2
From the menu select Goto overhead rate
Valid from Valid to Actual overhead
1 2008 12 2008 10%
Save
From 10 To 10 Crdit B3
Keep the cursor on B3
From the menu select go to credit
Company code :BIL
Business area :BILH
Valid to :12 2008
Cost element :400105
Cost center :Dept Dummy
Save
Define CO.no range interval for the business transaction KAZ1-Actual cost Center
accrual:(Transaction Code KANK)
Give the controlling area :BIL
Select maintain group button
Double click on KAZ1- Actual cost center accrual
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Select CO.No range interval for BIL check box
From the menu select Edit-Assigned element group
Save
Ignore the warning message press enter
1. Posting of salaries for the month of August F-02
Give the document date end posting date :03.08.2008
Date :03.08.2008
Type :SA
Company code :BILPosting key :40
Account no. :400100 Salaries A/c
Enter
Ignore the warning message press enter
Amount :100000
Cost center Dept A
Text :Salaries posting
Posting key :50
Account no :200105 SBI current Account
Enter
Amount :*
Business area :BILH
Text :+
From the menu select document Simulate and save
Accrual calculation (KSA3)
Accounting Controlling Cost element accounting-Actual postings Accrual
calculationselect cost center radio button
give the cost center : Dept A
period :5
fiscal year :2008deselect test run check box
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select details list check box
ExecuteSelect next list level button
Go and see the cost center report KSB1
Give the cost center :Dept A
Posting date :01.08.2008 to 31.08.2008
Execute
Select back arrow
Give the cost center : Dept dummy
Execute
Bonus provision in the year end in FI Transaction F-02
Give the document date & Posting :31.03.2009
Type :SA
Company code :BILPosting key :40
Account no. :400105 bonus account
Enter
Ignore the warning message press enter
Amount :10000Cost center :Dept dummy
Text :Bonus provision for the year 2008-09
Posting key :50Account :100500 outstanding exp.
Enter
Amount :*Business area :BILH
Text :+
Document Simulate and save
Go and see the cost center report KSB1Give the cost center :Dept dummy
Posting date :01.04.2008 to 31.03.2009
Execute
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STATICALLY KEY FIGURES (SKF)
This is used as a basis for allocation of costs from one cost center to other costcenters.
Eg. Employee / Area/ Telephone calls
Dept C Dept A Dept B
(service Dept) (Production departments)
Salaries 500000 No.of employee of A and B
Rent 100000 Sq.meter are of A & B
Telephone Exp25000 No.of telephone calls of A & B
Enter CO. No range interval for the business transaction.
RKS (Enter statistical key figures)
SKF category Fixed Total
Fixed Total
If we choose fixed, values If we choose total
To SKF are common for all months in the
year, if we dont make changes in betweenEg: Employee / Area
We have to enter values for SKF, for each
and every monthEg: Telephone calls
No.of Employees No.of Telephone callsApril 2008 100 100 Aprl 2008 1000May 2008 | | May 1500
June | | June 2000
July | | July
Aug | | Aug
Sep | | Sep
Oct | 150 Oct
Dec | | DecJan.09 | | Jan 2009
Feb | | Feb
March | | March
Define co.no range interval for the business transaction RKS-Enter Statistical key
figures Transaction Code is (KANK )
Give the controlling area : BIL
Select maintain groups button
Double click on RKS
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Select Co.No.range interval for BIL check box
From the menu select EditAssignment element group.
Save
Ignore the warning message press enter.
Create Statistical key figures
Path :Accounting Controlling cost center accounting master Data-Statistical key
figures Individual processing Create (Tr.Code is KK01)
Give the statistical key figure :EMP
EnterGive the Name :Employee
Statistical key figure unit of measurement : Select EA each
Key figure category :Select fixed values under radio button
Save
Path : Accounting Controlling Cost Center accounting actual postings-statistical
key figures-Enter (Tr.code is KB31N)
Received cost center : Dept A
Statistical KF : EMP
Total quantity :500
Received cost center : Dept B
Statistical KF :EMP
Total quantity :250
Save
Period end closingIn the month end, we allocate costs from one cost center to other cost centers
Dept C Dept A Dept B(Service department) (Production departments)
Salaries 500000 no.of employee of A and B
Wages 300000 No.of employee of A and B
Rent 50000 Percentage basis
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Basis of allocation can be percentage method statistical key figures method /activity type
(machine hour / labour rate)
Allocation methods:1.
Assessment :
A)
Transfer primary cost postings and secondary cost postings.
Dpt X Dept C Dept A Dept B
Wages 100000 Salaries 500000 Salaries 400000 Salaries 300000
Wages 300000
Rent 50000 Add all 85500 Add all from C 95000 10%
All from Dept X 100000---------- ----------- -----------
Less 950000 1255000 395000
===== ======= =======
AllocationPrimary cost postings
Secondary cost postings
B) Receiving cost centers cant track original cost element Dept A and B willnot show the transfer value how much salaries wages and rent.
C)
Define Co.No.range interval for business transaction RKIU actual
overhead assessment.
2.
DistributionA) Transfer only primary cost postings
B) Receiving cost center can track original cost elements.
C) Sender should be only cost centerD)
Define Co.No.range interval for the business transaction RKIV actual
overhead distribution.
3. Periodic reposting:
A) Transfer only primary cost postings
B) Receiving cost center can track original cost elements.
C) Sender can be a cost center or interval order.
D)
Define Co.No.range interval for the business truncation.RKIB periodic reposting.
4.
Indirect activity allocation.
A)Transfer only primary cost postings.
B) Receiving cost center can track original cost elements.
C) Sender should be only cost center.
D) Transfer quantities as well as values.
E) Define Co.No.range interval for the business truncation.RKIL Indirect activity allocation .
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Which over method we follow, we have to create cycles.
When the allocation basic is different for the cost elements in the cost center, we have tocreate number of cycles for number of segments for a cycle.
Dept C Dept A Dept B
(Service Department) (Production departments)
Salaries 500000 No.of employees of A and B
Wages 300000 No.of employees of A and B
Rent 50000 Percentage basis
Option 1:
Cycle 1 Cycle 2
(Salaries and wages allocation) (Rent allocations)| |
Segment 1 Segment 1
Option 2
Cycle 1
|
----------------------------------------------
| |
Segment1 Segment2(Salaries and wages allocation) (Rent allocation)
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ASSESSEMENT
1.
Creation secondary cost element : i.e (that is) assessment cost element :
Path: Accounting Controlling Cost element accounting-Mater data-Costelement Individual processing Create secondary (KA06)
Give the controlling area :BIL
Enter
Cost element :1000000
Valid from :01.04.2008 to 31.12.9999
Enter
Name and description :Assessment cost element.
Cost element category :42 (Assessment )
Save
2. Define Co.No.range interval for the business truncation- RKIU-Actual overhead
assessment
Use the Truncation code :KANK
Give the controlling area :BIL
Select maintain groups button
Double click on RKIU
Select Co.No.range interval for BIL check box
From the menu select Edit Assignment element group.
Ignore the message press enter
Creation of assessment cycle:
Accounting Controlling Cost center accounting-Period and closing Current
settingsDefine assessment (Tr.code S_ALR_87005742)
Give the cycle :BIL1Start date :01.04.2008
Enter
Text : Assessment cycle
Select iterative check box.
Select save button or Ctrl+S
Press enter to save in your request
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Select iterative check box
Dept C Dept A 60% 300000 54000Salaries 500000 Dept B 30% 150000 27000
Less :Allocation 500000 Dept Z 10% 50000 9000--------
0
Add: Allocation 90000
Less :Allocation 90000
-------
0
Add: Allocation 1800
Dept Z
Wages 400000 Dept X 50% 225000 4500
Add: Allocation 50000 Dept Y 30% 135000 2700--------
450000 Dept C 20% 90000 1800Less : Allocation 450000
-------
0
====
We have to run number of items to make both cost center values zero. If we select
interactive check box, system will run number of items automatically till both cost center
values become zero.
Select attach segment button.
Segment name : Segment 1
Description : Salaries allocation
Assessment cost element :select 1000000
Sender rule :select posted amounts
Share in % :100
Select actual value origin radio button
Receiver rule :Select variable portions
Variable portion type :Select actual statistical key figures
Select sender / receivers tab
Sender cost center :Dept C
Under Cost element :400100 (Salaries a/c)
Under Receiver cost center group :BILHYDPROD
Select receiver tracing factor tab
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Statistical key figure :EMP
Select receiver weight factors tab
Select save button or Crl+S
Press enter to save in your request
Select attach segment button
Segment name segment2
Description :Rent allocation
Assessment cost element :1000000
Sender rules :Posted amount
Sharing in % :100%Select actual value origin radio button
Select receive rule :Fixed percentages
Select senders/ receivers tab
sender cost center :Dept C
Cost element :400300 (Rent )
Receiver cost center group : BILHYDPROD
Select receiver tracing factor tab
Dept A 70
Dept B 30
Save
Press enter to save in your request
Go and see the cost center Report (Tr code is KSB1)
Give the cost center :Dept C
Posting date :01.10.2008 to 31.10.2008
ExecuteSelect cost element columnSelect sub totals button
Dept C A BSalaries 1500000 No.of employees
500 250
100000 50000
Rent 25000 Percentage basis
70 3017500 7500
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Execution of assessment cycle:
Path :Accounting Controlling Cost center accounting Period end closing-Single
functions-Allocations Assessment (KSU5)
Give the period :7 (October)
Fiscal year :2008
Deselect text run check box
Select details list check box
Cycle select :BIL1
ExecuteSelect receiver button
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INTERNAL ORDERS
This is used to view costs for a specific task.
Eg. A) Vehicle wise running expensesManagement has to task decision whether to sell the (or) keep the vehicle in company
A) petrol expenses for the vehicle B) Repairs to the vehicle
It we take GL accounts in FI we will not create each vehicle wise petrol expenses and
repairs account.
In cost center accounting vehicles will be under administration cost center and the petrolexpenses repairs and administration expenses will be posted to administration cost center.
By creating vehicle as an internal order we can get the costs.
B) Telephone expenses:If we want to know telephone wise expenses in FI we will have one account for all
telephones.
If we take cost center It will be entered in administration cost center - We can not
get telephone wise expenses directly.By creating telephone as an order we can get telephone wise expenses.
C)
Production order costs
In a month no. of production orders will be executed. Some production orders
consume more raw material and same production orders consume less raw material.If FI we have only GL account raw material consumption We dont know order
wise consumption.
By crating production order, we can get order wise costs.
D)
Exhibition costs
Company is conducting an exhibition
Salesmen salaries One account
Conveyance Different account
Advertisement Different account
Discounts Different account
We don't know the exhibition costs by creating an order we can get exhibition costs
Orders will be of 2 types
1)Real orders 2)Statistical orders
Settlement is possible settlement not possible
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We can settle order statistical orders are used for
decision making
To Cost Center(Internal settlement)
From Co to Co
GL Accounts
Assets
(External settlement )
(From CO to FI)
When we transfer from cost center To cost centers allocation by assessment /
Distribution periodic reposting / Indirect activity allocation.
When we transfer from Internal order settlement.
Eg. Telephone expenses Dr 50000 Cost center DeptOrder Tel no.66110883
To Bank 50000The cost will be allocation to production
orders from CO
In the production order valuation we cant take.(50000+50000)
We have to take only one time 50000
When we are posting to no. of cost objects are will be real and others will be statistical.
At the time of order creation there is a statistical order check box.
A)
When we select statistical order is statistical order check box.Order is statistical (Automatically cost center will be real)
B) If we dont select statistical order check box
Order is real (Automatically cost center will be statistical )
Statistical order :
Telephonewise expenses order we create as statistical order.
Telephone expense Dr 50000 Cost center Dept A
Order Telephone no.66611983 Statistical
To Bank 50000
Cost Center Dept A
Telephone expenses 50000 Allocation to paid order 50000
Cost center Dept A Zero
In the month end we allocation costs from Dept A to production orders there by cost
center Dept A will be zero.
Order telephone no.66611983
Telephone expenses 50000
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Management can see telephone wise expense at any point of time afterwards.
Suppose we create order as real order
Telephone expenses Dr 50000 Cost center Dept ATo Bank 50000 order telephone no.66611983 Real
Cost center c data
Telephone Expenses 50000 Order Telephone no.6661987
Telephone expenses 50000 Allocation to production 50000
Order will be zero
In the month end we allocate cost from order telephone no.66611983 to production orderthere by order will be zero.
Afterwards management cant see telephone wise expense.
Creation of order types:
Path : SPR O Controlling Internal orders order master data-Define order types(KOT2_OPA)
Select new entries button
Order category :Select 01 Internal order (Controlling)
Enter
Order type :BILT
Description :Telephone orders for BIL
Planning profile :select 000001 (General budget /plant profile)
Object class :Select Over head cost
Select release immediately check box
Save
We get message no.range not processed
Ignore the message press enter
Select assign /change interval button beside no.reage interval
Double click order type :BILT
Select motor pool A-ZZZZZZZZZZZZ(External)
From the menu select EditAssign element group
Save
Ignore the message press enter
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Creation of filed status group by making cost center and internal order required
entry fields (OBC4)
Select field status variant :BIL
Double click on field status group folder
Select field status group G004 cost accounts
Select copy as button
Change the filed status group to G002
Change the text to cost accounts (CC & IO required) IO =Internal order
Enter
Save CC=Cost Center
Press enter to save in your request
Double click on G002
Double click on additional account assignment
CO /PP order make it required entry field.
Save
Creation of GL master telephone expense (FS00)
Give the GL account no.400305
Company code :BIL
Select with template button
GL account 400300 Rent account
Company code :BIL
Enter
Change short text and GL a/c long text to Telephone expensesSelect crate / Bank/Interest tab
Change the filed status group to G002
Save
Select edit cost element button
Valid from date :01.04.2008
Enter
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Cost element category :Select 1
Save
Creation of Internal orders:
Path :Accounting Controlling-Internal orders-Master data-Special functions Order
Create (Tr code is KO01)
Order type :Select BILT
Enter
Order no. :BIL 66611983 (Telephone no.)
Description :Telephone order no.66611983Company code :BIL
Business area :BILH
Select control data tab
Select statistical order check box
Save
One more order
Order type :BILT
Enter
Order :BIL66611984
Description :Telephone order no.66611984
Company code :BIL
Business area :BILH
Select control data tab
Select statistical order check box
Save
Creation order group
Up to master data the path is same Order groupCreate (Tr code is KOH1)Give the order group name :BILHYDTEL
Enter
Description :Hyderabad order group (GRP)for BIL
Select insert order button(Select menu barEditOrderInsert Order)Select to orders :BIL66611983
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:66611984
Save
Posting of transaction in FI (F-02)
Document date :Todays date
Type :SA
Company code :BIL
Posting key :40
Account no. :400305 Telephone exp
Enter
Give the amount :100000
Cost center :Dept A
Order :BIL66611983
Text :Telephone expenses
Posting key :50
Account no. :200105 (SBI current account )
Enter
Amount :*Business area :BILH
Text :+
From the menu select Document Simulate and save
To view internal order wise report
Path :Accounting Controlling-Internal order-Information system-Reports for Interval
orders -Line items Order -Actual line items-(Tr. Code is KOBI
Give the order no.BIL66611983Remove the order group
Execute
Keep the cursor and telephone expense line item select document button
Planning order wise
Path :Accounting Controlling Internal orders Planning Cost and activity inputs Change (KPF6)Version :0
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From period :8 (November)
To period :8
Fiscal year :2008
Select next page or page down button
Give the order no. :BIL66611983
Cost element :400305 Telephone expense
Select from based radio button
Select view screen button
Cost element :400305
Total plan cost :75000Select save button or Ctrl+S
To view variant report order wise
Path :Accounting Controlling-Internal order Information system-Reports for internal
order-Plant /Actual comparisons-Order :Actual / plan / Variance (S_ALR_87012993)
Controlling area :BIL
Fiscal year :2008
From period :8 (Current month)
To period :8
Pant version :0
Order values :BIL66611983
Execute
Real orders:
They are used for vehiclewise expenses
Petrol expenses Dr 50000 Order no.AP9Z1234
To Bank 50000
In the month end:
Cost center Dept A
Order no.AP9Z1234 Settle to Cost center Dept B
Cost center Dept C
Settlement can be percentage basis / ratio basis /Amount basis
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Order No AP9A1234Petrol expenses 50000 Allocation Dept A 25000
Dept B 15000Dept C 10000
------- ------
50000 50000
==== ====
Order will be zero
Petrol expense Dr 50000 Cost center:CommonOrder No.AP9Z1234 Statistical
To Bank 50000
In the month end from cost center common allocate to Dept A, Dept B and Dept C by
assessment / Distribution / Periodic posting /Direct activity allocation.
Cost center common
Petrol Expenses 50000 Allocation to Dept A 25000
Dept B 15000
Dept C 10000
--------- -------50000 50000
==== =====
Cost center will be zero
Order no.AP9Z1234
Petrol expense 50000=====
Management can see vehicle wise expenses at any point of item afterwards.
Creation of filed status group by making only internal order required entry filed(OBC4)
Select filed status variant :BIL
Double click on filed status group folder
Select field status group G002
Select copy as button
Change field status group to G010
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Change the text to cost accounts (IO required )
Enter and save
Press enter to save in your request
Double click on G010
Double cock additional account assignments
Cost center make it optional entry field
Save
Creation of GL master petrol expense under administration group (FS00)
Give the GL Account no. :400310Company code :BIL
Select with template button
Give the GL account no.400300 Rent account
Company code :BIL
Enter
Change short text and long text to petrol expenses
Select create/bank /interest tab
Field status group :G010
Save
Select edit cost element button
Valid from date :01.04.2008
Enter
Cost element category :01
Save
Creation of secondary cost element i.e. Statement cost element (KA06):
Give the cost element :1000001
Enter
Name and description settlement cost element
Cost element category :Select 21 internal settlement
Save
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Maintain allocation structure:
Path :SPRO-Controlling Internal orders-Actual posting- Settlement-Maintain
allocation structures
Select new entries button
Allocation structure :B1
Text :BIL allocation structure
Save
Press enter to save in your request
Select :B1
Double click assignments folders
Select new entries button
Assignment :01
Text :Vehicle expenses settlement
Save
Select :01
Double click on source folder
From cost element :400310 Petrol expenses
Save
Press enter to save in your request
Double click on settlement cost elements folder
Select new entries button
Receiver category :Select CTR cost center
Settlement cost element :1000001Save
Petrol expenses will be settled to cost center by using secondary cost element settlement
cost element.Through orders.
Maintain settlement profiles:
Same path
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Save
Ignore the message press enter
Creation of order type (KOT2_OPA)
Select new entries button
Order category :Select 01 Internal order (controlling)
Enter
Give the order type :BILV Vehicle order type BIL
Settlement profile :BIL1
Budget profile :0000001 (General budget profile)Object class select :Overhead costs
Select release immediately check box
Save
Ignore the message press enter save in your request
Select assign /Change intervals button beside no.range interval
Double click on BILV
Select motor pool A-ZZZZZZZZZZZZZZ external check box
From the menu select Edit Assign element group.
Save
Ignore the message press enter
Define co.no.range interval for the business truncation K0A0-Actual settlement. Use
the transactions code (KANK)
Give the controlling area :BIL
Select maintain groups button
Double click on KOAO actual settlement
Select co.no.range interval for BIL check box
Form the menu select Edit Assign element group.
Save
Ignore the warning message press enter
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END USER AREA:
Creation of internal order (KO01)
Give the order type :BILV
Enter
Give the order :AP9Z1234
Description :Vehicle no.AP9Z1234
Company code :BIL
Business area :BILH
Select control data tab
Deselect statistical order check box
Select settlement rule button
Category :CTR cost center
Settlement receiver :Dept A
Give the percentage :70
One more
Category :CTR
Settlement receiver :Dept B
Percentage :30
Save
Ignore the warning message press enter
Posting of petrol exp F-02
Give the document date :Todays date
Type :SA
Company cod :BILPosting key :40
Account no. :400310 petrol exp.
Enter
Give the amount :100000
Give the order no. :AP9Z1234
Text :Petrol exp.
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Posting key :50
Account no. :200105 SBI current account
Enter
Amount :*
Business area :BILH
Text :+
From the menu select menu document Simulate and save
Actual settlement :
Path :Accounting Controlling-Internal order-Period end closing-Single functions-Settlement Individual processing (K088)
Give the order :AP9Z1234
Settlement period :8 (current month)
Fiscal year :2008
Deselect test run check box
Select check transaction date check box
Select execute button
Select details list button
Note : Order means overall expenses Eg: Vehicle Expenses
Cost Element means each item wise :Eg.Vehicle expenses for Petrol, Repairs,
Driver salary etc
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BUDGETING AND AVAILABILITY CONTROL
For budgeting SAP has given availability
control
Order no.AP9Z1234
Budget amount 500000
Option 1 Option2 Option 3
Give Give warning GiveWarning To the user Error1
To the user And inform toBudget manager
If actual amount exceeds 85% of budget 425000
Or
If the variance is above 20000 i.e actual 5200000Or
Both Whichever activity comes first
Or
If a actual amount exceeds 70% of budget go for option1
If actual amount exceeds 85% of budget go for option 2If actual amount exceed 100% of budget go for option 3
When we do budgeting it generate a document We have to give budgeting No. rangeinterval only for 04 (Hard coded by SAP)
This is given at client level and not at controlling area level it is not year specify.
Note : Order Eg.Vehicle Expenses
Cost element :Eg.Vehicle for petrol, repairs,Driver salary etc.,
Maintain no.range for budgeting:
Path :SPRO-Controlling-Internal orders-Budgeting / availability control-Maintain
no.ranges for budgeting (Tr code is OK11)
Select change intervals button
Define tolerance limits for availability controlSame path
Planning Budgeting
1. We can plant cost element wise in theorder
1.Budgeting will be done order wise
2. We can do planning period wise in a
year (Month wise)
2. Budgeting should be done year wise
3.Micro level (Lower level) 3. Marco level (High level)
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Select new entries button
Controlling area :BIL
Profile :select 000001 General budget profile
Tr.group :++ all activity groups
Action :select 2 waring with mail to person response
Usage :85
Save
Press enter to save in your request
Specify exempt cost elements from availability control
Same path
Petrol expenses
Repairs
Drivers salary is Fixed cost
We can specify when we post to drivers salary all with order AP9Z1234 Even if, it
exceeds 85% of budget no. message need to be given.
It is known expenditure
Select new entries button
Controlling area :BIL
Cost element :400100 Salaries accountSave
Press enter to save in your request
Maintain budget manager
Same path
Select new entries button
Controlling area :BIL
Order :BILV
Object class :OCost (Overhead cost)
User name :SAP user (budget manager)
Save
Press enter to save in your request
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Budgeting order wise (END USER AREA)
Path :Accounting-Controlling Internal order-Budgeting-Original budget Change(Tr code is K022)
Order :AP9Z1234
Enter
For the period :500000 (Budget amount)
Over / budget also 500000
From the menu select Extras Availability: Control Activate
Save
Posting of petrol expenses (F-02)
Give the document date :Todays date
Type :SA
Company code :BIL
Posting key :40
Account no. :400310 Petrol expenses
Enter
Give the amount :350000
Order :AP9Z1234
Text :Petrol expense
Posting key :50
Account no. :200105 SBI current account
Enter
Give the amount :*
Business area :BILH
Text :+
From the menu select Document Simulate and save
Ignore the message press enter
To view in box of the budget managerPath :SAP MenuOffice Work place (Tr code is SBWP)
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Select inbox folderWe get a message accounting document no.
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We have to create dunning profit center. At the time of posting, when there is no
derivation rules, system updates dummy profit center. Transfer form dummy profit centerto respective center. Create derivation rule so that future transactions will not go to
dummy profit center. They will go to respective profit centers.
Set controlling area (OKKS)
Path :SPRO-Controlling Profit center accounting-Basic settings-Set controlling areaGive the controlling area :BIL
Enter
Maintain controlling area settings: (OKE5)(Follow through path )
Path :Up to base settings the path is same- Controlling area settings-Maintaincontrolling area settings
Standard hierarchy :BIL
Select elimination of business volume check box
Profit center local currency type :Select 20 Controlling area currency
Select confirm button
Select store truncation currency check box
Save
Elimination of internal business volume
Purchase Material no. 1 Profit center steel
Order Vendor no. 1234
| Plant HYD| Profit center Steel
| Qty 1 Kg
| Rate 100
Goods
Receipt
It should no take in steel profit center 100+100
It should take only one time
Create dummy profit center
Path :SPRO-Controlling-Profit center accounting-Master data-Profit center-Createdummy profit center(Tr code is KE59)
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Double click on dummy profit center
Give the dummy profit center :BIL dummy
Select basic data button
Name :BIL dummy
Description :Dummy profit center for BIL
Profit center group :BIL
Save
Set control parameters for actual date
Path : Up to basis settings the path is sameControlling area settings -Activate directpostings-Set control parameters for actual data (Tr code is 1KEF)
Select new entries button
From year :2008
Select Line items check box
Select online transfer check boxSave
Maintain plan versions
Up to activate the path is same
Plan versionMaintain plan version
Select version :0 Plan /Actual Version
Double click on settings for profit center accounting folder
Select new entries button
Year :2008
Select online transfer check box
Select line items check boxExchange rate type :B (bank selling rate)
Save
Press enter to save in your request
Define no. ranges for local documents
A) At the time of creation of cost center Assign profit centerDept A-Assign profit center
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B) At the time of posting
Wages A/c 500000 Dept ATo Bank 500000
When there is no derivation rule It updates dummy profit centerTransfer from dummy profit center
To Profit center steel
No FI document will be generated
No co document will be generated once profit center document will be generated
(local)
Path :SPRO-Controlling-Profit center Accounting-Actual postings-Basic
settings: Actual Define number ranges for local documents (Tr code is GB02)
Select maintain groups button
Select actual document from direct posting with GB01 check box
From the menu select intervalMaintain
Give the company code :BIL
Enter
Select interval button
Year :2008
From no :1To :100000
Enter and save
Press enter to save in your request
Select back arrow
Select planned doc.with direct posting with GB01 check box
Form the menu select interval maintain
Give the company code :BIL
Enter
Select interval button
Year :2008
From no. :100001
To no. :200000
Enter and save
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Creation of profit center:
Path :Accounting-Controlling-Profit center accounting-Master data-Profitcenter-Individual processing-Create (Tr code is KE51)
Give the profit center :Steel
Select master data button
Analysis period to :01.04.2008 to 31.12.9999
Name :Steel
Long text :Profit center steel
Person responsible :Mr A
Profit center group :BIL
select activate button (Shift+F1)
One more profit center
profit center cement
select master data button
name :Cement
long text :Profit center cement
person responsible :Mr Bprofit center group :BIL
select activate button
Create account groups
up to master data the path is sameAccount group create (Tr code is KDH1)
Give the account group name :PLITEMS ( Profit & Loss)
Enter
Description :P & L accounts for BILSelect insert account button
From :300000
To :499999
Save
Select Back Arrow
Account groups :BSITEMS
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Enter
Description :Balance sheet accounts for BIL
Select insert account button
Form A/c :100000
To A/c :299999
Save
Assign profit center in cost center
Path :Accounting-Controlling-Cost center accounting-Master data-Cost center-
Individual processing-Change (KS02)
Give the cost center :Dept A
Select master data button
Give the profit center :Steel
Select save button or Ctrl+S
Ignore the warning message press enter
Cost center :Dept B
Enter
Profit center :Cement
Save
Ignore the warning message press enter
Creation of sales account as revenue element (FS00)
Give the GL account no. :300000 Sales A/c
Company code :BIL
Select edit cost element button
Enter
Cost element category :Select 11 Revenues
Save
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Maintain automatic account assignment of revenue elements
Path :SPRO-Controlling Profit center accounting Actual postings-Maintainautomatic account assignment of revenue elements (Tr code is OKB9)
Select new entries button
Company code :BIL
Cost element :300000 Sales A/c
Account assignment details :Select 2 Business area is mandatory
Save
Press enter to save in your request
Select :BIL with cost element 300000
Double click on detail per business area /valuation area folder
Select new entries button
Option 1 Option 2HYD location
|
Steel cement Pharma HYD BGL MUM
300000 | | |
HYD
Steel Steel Cement Pharma300001 Sales cement 300000 Sales account
HYD Cement
300002 Sales pharma HYD Steel
HYDPharma BGL CementMum Pharma
Business area : BILH
Profit center : Steel
Business area : BILB
Profit center : Cement
Save
Choose addition balance sheet and p & L accounts
Applicable for second scenario: Application for second option
Same path Select choose accounts (Tr code is 3KEH)
select new entries button
Account from :100000
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Account to :299999
Default profit center :Steel
Save
Press enter to save in your request
Select profit center determination button
Select crate step button
Step description :Profit center derivation though business area for balance sheet
items.
Select drop down button under name column
Select GSBER businesses areaSave
Select maintain rule values button
Select source field intervals on /off button
Account no.100000
To account no.299999
Business area :BILH
Profit center :Steel
Account no :100000
To account no. :299999
Business area :BILB
profit center :Cement
Save
END USER AREA
1) Planning profit center wise for p & L items
Path :Accounting Controlling Profit center accounting Planning cost
/Revenues-Change (Tr code is 7KE1)
Version select :0
From period :8
To period :8
Fiscal year :2008
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Company code :BIL
Select next page or page down button
Profit center :Steel
Account group :PLITES
Select from based radio button
Select overview screen button
Per account no.300000 Sales account
Profit center reporting currency :600000 (Minus report currency)
For account no.400100 salaries A/c without any sign
Save
Planning profit center wise for balance sheet items (Only for second scenario)
Up to planning the path is same Balance sheet accounts change (Tr code is7KE3)
Version :0
From period :8
To period :8
Fiscal year :2008
Company code :BIL
select next page or page down button
Profit center steel
Account group :BSITEMS
Select form based radio button
Select overview screen button
For account :100300 SBI rupee term loan
Profit center reposting currency 20000- with minus sign
For 200105 SBI current account profit centers reporting currency 200000 without any
sign
Save
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Posting of cash sales (F-02)
Give the document date :Todays date
Type :SA
Company code :BIL
Posting key :40
Account no. :200105 (SBI current account)
Enter
Amount :550000
Business area :BILH
Text :sales posting
Posting key :50
Account no. :300000 (Sales a/c)
Enter
Amount :*
Business area :BILH
Text :+
Form the menu select Document Simulate and save
Posting of salaries (F-02)
Document date :Todays date
Type :SA
Company code :BIL
Posting key :40
Account no. :400100 Salaries a/c
Enter
Give the amount :475000
Cost center :Dept A
Text :Salaries posting
Posting key :50
Account no. :200105 SBI current account
Enter
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Amount :*
Business area :BILH
Text :+
Document simulate and save
To View variance report profit center wise for P & L items
Path :Accounting Controlling Profit center accounting-Information system-
Repost for profit center accounting-Interactive reporting Profit center group:Plan/actual /variance (Tr code is S_ALR_87013326)
From period :8 (Current /Running month)
To period :8
Fiscal year :2008
Plan version :0
Profit center values :steel
Profit center accounts groups :PLITEMS
Select execute button
To view variance report profit center wise for balance sheet items:
Up to interactive reporting the path is same Profit center group: Balance sheet
accounts plant / Actual /Variance (Tr code S_ALR_87013336)
From period :8 (Running month)
To period :8
Fiscal year :2008
Plan version :0
Profit center values :SteelBalance sheet account group :BSITEMS
Execute
Transfer of values from one profit center to another profit center
One cost center works for no.of profit centers we an assign only one profit center is
cost center.
In dept A Profit center steelFrom profit center steel transfer to cement
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Manual transfer through cycles
No.FI document will be generated
No.CO document will be generatedOnly profit center document will be generated.
Path :Accounting Controlling-Profit center accounting-Actual postings-Profit
center document Enter (Tr code is 9KE0)
Layout select 8A-001 document :Profit center /account
Select execute button
Company code :BIL
Select Enter screen buttonProfit center :Steel
Account no. :400100 Salaries
In profit center local currency 500000 (with minus sign)
Profit center :Cement
Account no. :400100 Salaries
Amount :500000 (without minus sign)
Save
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INTEGRATION
Organization structure :
FI: Business area
Company
|
Company codeMM:- Structure SD:Structure
Business area | Factory / Sales organization Company code level /
| Plants Branch/Port | Regional location
| | |Storage locations Raw material / Finished goods Distribution-> Direct sales through
/Packing material Channel Agents
| |Division Product groups/
products
Why we create port as a plant:
Keep the material on ship
HYD Chennai Customer
Factory Port
Export sale Terms of delivery-FOB (Free on Board) ownership will be transferred once
we kept the martial on ship.
Business area will be assigned to plants, plants will be assigned to sales organization
business area will be assigned to sales organizations.
In SD module, combination of sales organization, distribution channel and division One
sales area.
Sales Area 1 Sales Area 2
Hyd sales Org. Hyd Sales org
| |
Direct sales Through agents
| |
Steel Steel
Movement types: Similar to posting keys in FI
101 Material receipt against purchase order /production order
102/122 Reversal of 101
201 Issue to cost centers
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202 Reversal of 201
261 Issue to orders262 Reversal of 261
521
Production receipt without production orders.522
Reversal of 521
561
Opening stocks taking
562
Reversal of 561
601 Delivery (sales)
602 Reversal of 601
Difference between 201 and 261
Cost centers Dept A Dept B Dept C
Issue material Production order 1
(Movement type 261)
Stores items to issue Production order 2(Mov.type 201)
(cost center 201) Production order 3
Material issue is identifiable to production orders use movement type 261Material issue is not identifiable to production orders use movement type 201
Transaction key /process key
a) BSX Inventory postingsb) WRX Goods receipt /Invoice receipt (GR/IR)
c) PRD Price difference /Production order differences
d) GBB Offsetting entry for inventory postings(i) VBR consumption
(ii) VNG Scrapping
(iii) BSA Opening stocks(iv) ZOF Production receipt without production order
(v) AUF Production receipt with production order
(vi) VAY Delivery where sales account is created as revenue
element (CO implemented)
(vii) VAX Delivery where sales account is not created as revenueelement (Co not implemented)
(viii) AUA production order differences
Eg: 400000 Raw material consumption
200121 Inventory raw material
For consumption
Raw material consumption DrTo Inventory raw material
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For GBB VBR Assign account no.400000For BSX Assign account no.200121
Valuation class:Valuation class determines the GL accounts to be posted automatically.
A) Raw materials Local
Imported
Inter unit purchases
Inter company purchases 4Valuation class
B) Stores :Local 2 valuation class
C) Finished goods own manufacturing 1 valuation class
Valuation grouping code / valuation modifier /Valuation modification key:
Company codes BIL BCL BSL
Chart of accounts BIL
Plants HYD-BGL BGL-MUM HYD-MUMLocal raw materials RM1 RM2 RM3-RM1 RM2-RM3
Incase of purchases, 200121 Inventory raw material local
When we follow same chart of accounts for numbers of company codes, Instead ofassigning accounts number of times, assign only one time by using valuation grouping
code.
Valuation Chat of accounts Company code Valuation
Areas Plants Grouping
HYD BIL BIL X
BGL BIL BIL X
BGL BIL BCL X
MUM BIL BCL X
HYD BIL BSL XMUM BIL BSL X
For X in case of RM local purchases assign account number 200121, inventory Raw
material local.
This is similar to posting periods in FI
A) Define posting period variant XB) Assign posting period variant to company codes X to BIL
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X to BCL
X to BSLc) Define posting periods for variant X
for X1, 2008 12,2008
Material types Price controls
Raw materials ROH V-Moving average price purchase pr