sap timekeeper manual

8/13/2019 SAP TimeKeeper Manual

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Time Keeper Version: 101603

TIME KEEPER

Copyright 2003, Pennsylv ni !t te !ystem o" #igher E$%& tion'll Rights Reserve$


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T'()E *+ C* TE T! CATS Initial Screen..............................................................................................1

( Overview.........................................................................................................1

( Objective.........................................................................................................1( Menu path.......................................................................................................1( Transaction code.............................................................................................1( Procedure (step-b -step!.................................................................................1( Practice assi"n#ent........................................................................................$( Su##ar %&eview...........................................................................................$

CA'O 'ispla Ti#e Sheet...............................................................................) Printin" A Ti#e State#ent.................................................................................1* Personal +or, Schedule.....................................................................................1 Appendi A/ Transaction 0uic,- iew..............................................................2)

( CATS Initial Screen......................................................................................23


i


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C'T! I ITI') !CREE

*VERVIE-

Mana"ers and%or ti#e,eepers input data into ti#e sheets via the CATS (Cross-Application Ti#e Sheets! screen. Ti#e data is stored in the CATS database and isavailable 4or reportin". +hen so#eone (#ana"er5 supervisor5 ti#e,eeper! needs to#aintain ti#e sheet in4or#ation 4or an e#plo ee or "roup(s! o4 e#plo ees5 he%she #ust4irst enter data into the 4ields on the 6Ti#e Sheet/ Initial Screen.7 A4ter doin" so5 thes ste# displa s the Cross-Application Ti#e Sheet in 'ata 8ntr #ode.

*(.ECTIVE

9ou will learn how to use CATS to #aintain e#plo ee ti#e sheets in this e ercise.

ME / P'T#

#%m n Reso%r&es Time M n gement Time !heet Time t C'T2 Enter

TR' !'CTI* C* E

CAT2

PR*CE /RE

ote: Pro&e$%r l se %en&e n%m ers 41, 2, 251, et&5 $enote n 'CTI* th t yo%sho%l$ per"orm "or proper e7e&%tion o" this e7er&ise5

15 :o"on to the SAP s ste# and 4ollow the Menu Path shown above.


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25 On the screen 6Ti#e Sheet/ Initial Screen57 enter in4or#ation in the 4ields asspeci4ied in the table below/

Field Name Description User Action and Values Comments

Data entryprofile

The data entry profile determines themethod of data entry, the layout of thedata entry screen, and the followingfactors:- Whether times can be entered forindividual employees or for groups ofemployees- Which data can be maintained(confirmations, services, etc.)- Whether time sheet data is entered ona daily, wee ly or monthly basis- Whether or not the data entered is sub!ectto approval

Will automatically bepopulated with ""#$-%.

&ey date The &ey date field will default to the currentdate. This date will trigger the pay wee thatwill automatically appear on the 'Time "heet::Data $ntry iew .

*hange date to match paywee you need to access. +ny date during aparticular pay weecan be used.

2515 Select the e#plo ee b clic,in" in the blan, 4ield to the le4t o4 the e#plo ee;s

personnel nu#ber. Clic, on the 8nter Ti#es icon at the top le4t o4 thescreen.


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35 The 6Ti#e Sheet/ 'ata 8ntr iew7 screen includes 3 da s5 or 1 pa wee,. The


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3515 Co#plete the re uired 4ields as speci4ied in the table below.

Field Name Description User Action and Values CommentsT . *loc /Target hours0

indicates the totals for thescheduled hours on awee ly and daily basis andthe scheduled from1to timesfor the daily wor schedule.

2. $ /Totals ine0 indicatesthe wee ly and daily totalsfor additionalattendances1absences. +seach newattendance1absence line isadded, this row will beupdated to include allactivity totals.

. This informationautomatically defaultsunless the employee ishourly.

2. This informationautomatically defaultsbased on input ofadditionalattendances1absences forsalaried employees, or allhours wor ed for hourlyemployees.

. 3ou have the optionof /hiding0 this fieldby selecting the 45

ey.2. 3ou have the option

of /hiding this fieldby selecting the 46

ey.

+1+ +ttendances1+bsences. 7se the drop down bo8 for applicableattendances1absences permissiblefor the employee0s personnel subarea (bargaining unit).

Day and4rom1To . $ach day in the pay weewill be listed along with thecalendar date. This columnwill reflect the total hours forthe attendance1activitybased on the input for thefrom1to fields.

2. $nter the startingtime1ending time for theattendance1activity.

9e uired when additionalattendances1absences are necessaryfor salaried employees, or tocompensate hourly employees forattendances1absences.

;f a full day of leave ista en, you have theoption of !ust enteringthe total number ofhours instead of thefrom1to information.

3525 Clic, the 6Save7 button5 .

Bote/ +hile on this screen5 ou can per4or# various 4unctions. @or e a#ple under the Edit Menu 5 ou can Insert lines (Ctrl @*!5 'elete lines (Shi4t @2!5 Cop lines(@$!5 Split lines (Ctrl @?!5 and create Bew lines (Ctrl @$!. Moreover5 ou canSelect all (Shi4t @3!5 'eselect all (Shi4t @D!5 Sort ascendin" (Ctrl @D!5 Sortdescendin" (Ctrl @ !5 Chec, entries (Ctrl @)!5 and &eset entries (Ctrl @11!.In re"ards to ti#es5 ou can 'istribute hours (Ctrl Shi4t @1!5 turn Tar"et hours(@3! and +ee,da s (@D! on and o445 etc.

Also 4ro# this screen5 ou can view detailed ti#e data5 displa the ti#e data invarious views ('ata 8ntr 5 &elease5 and ariable!5 Chec, the lo"5 etc.


*


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PR'CTICE '!!I8 ME T

To be provided b Instructor

!/MM'R9 REVIE-In this e ercise5 ou learned how to #aintain e#plo ee ti#e sheets in CATS. A 60uic,-

iew7 o4 the step-b -step procedure 4or this transaction is available in Appendi E.


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C' * ; I!P)'9 TIME !#EET

A 4ast5 eas wa 4or a Ti#e Ad#inistrator or Supervisor to review CATS input 4or anindividual e#plo ee or a "roup o4 e#plo ees is to access CA'O 'ispla Ti#e Sheet.

15 Initiate action b t pin"


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25 8 ecutin" the report/- I4 ou have a variant saved5 clic, on the < ariant; icon. The variant can be

created 4or each ti#e supervisor and saved to include the personnel nu#bers4or his%her ti#ead#inistrator codeF or5

- I4 pernr(s! aren;t included in a variant5 enter the pernr(s! 4or the e#plo ee;s

records ou want to review alon" with the dates 4or the period ou want toreview.- 8 ecute.


3

< ariant; icon

Period dates


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35 A listin" o4 attendances%absences input via CATS will be returned.


D


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=5 Modi4 in" the CA'O/ 9ou can #odi4 the CA'O to add%delete%rearran"e thecolu#ns o4 in4or#ation to be included on this report. This #odi4ication can besaved so that whenever the CA'O report is accessed5 the pre4erred 4or#at isalwa s used5 #a,in" this a #uch easier reportin" tool 4or supervisors to use.

- To edit the CA'O report5 hi"hli"ht an colu#n5 ri"ht clic, on the #ouse and

select


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- A


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- Clic, on the "reen chec, at the botto# o4 the


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- 9ou should now have the CA'O report written to our speci4ic needs.


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PRI TI 8 ' TIME !T'TEME T

15 Access PT)1 Ti#e State#ent/ Gu#an &esources Ti#e Mana"e#ent

25 Clic, on the variant icon and select the variant ou need. I4 no variant is alreadcreated5 create a variant to include basic in4or#ation ou need to access theapplicable ti#e sheet(s!.

35 &e uired 4ields/a. 'ate ran"e/

- +hen the pa period spans two #onths5 Start 'ate should be the be"innin" o4 the pa period. The 8nd 'ate #ust be the last da o4 the#onth the pa period ends in. (ie/ pa period 2%22%2HH? throu"h?%H3%2HH? will use the start%end dates o4 H2%22%2HH? H1%?1%2HH?.!

- +hen the 4ull pa period 4alls under one #onth5 the Start 'ate #ust bethe 4irst o4 the #onth. The 8nd 'ate #ust be the last

da o4 the #onth. (ie/ pa period ?%H3%2HH? throu"h ?%21%2HH?will use the start%end dates o4 H?%H1%2HH? H?%?1%2HH?.!


1*

arianticon


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b. Search para#eters to identi4 the e#plo ees ou want5 such as/- Personnel nu#ber/ The personnel nu#ber(s! can be added each ti#e

ou need to run a Ti#e State#ent. I4 ou re"ularl run Ti#eState#ents 4or a speci4ic "roup o4 people5 ou can add those nu#bersto a variant so that the are alwa s included when ou access that

variant.- Ti#e ad#inistrator c. @or# na#e/ alwa s use


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b. Clic, on the on the Personnel nu#ber lineF- I4 ou have a list o4 personnel nu#bers #aintained on a spreadsheet

(ie/ e cel!5 ou can i#port that list to produce ti#e state#ents 4orthose e#plo ees/

- Ko to our spreadsheet and


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=5 8 ecute.


13

Co#pleted andread to e ecute.


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65 To print5 clic, on the print icon.a. Output device/


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PER!* ') -*RK !C#E /)E

The PT)?5


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25 Create a


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35 The report will be sorted5 b e#plo ee.


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- A


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- To $$ $ t to the report5 usin" the


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- 9ou should now have the CA'O report written to our speci4ic needs.


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'PPE I> 'TR' !'CTI* ?/ICK VIE-


2)


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C'T! I ITI') !CREE

#%m n Reso%r&es Time M n gement Time !heet Time t C'T2 Enter

15 Bavi"ate to the 6Ti#e Sheet/ Initial Screen7 b 4ollowin" #enu path above orenterin" Transaction Code CAT2.

25 Co#plete the re uired 4ields (i.e.5 'ata entr pro4ile5 >e date5 Personnel no.!.

Select the e#plo ee b clic,in" in the blan, 4ield to the le4t o4 the e#plo ee;s

personnel nu#ber. Clic, on the 8nter Ti#es icon at the top le4t o4 the screen.

35 The 6Ti#e Sheet/ 'ata 8ntr iew7 screen includes 3 da s5 or 1 pa wee,. The

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