sardar sarovar narmada nigam ltd.sardarsarovardam.org/document/tenders/d-tender-for-wire...signature...

Signature of Contractor Signature of Engineer-in-charge

FOR OFFICE USE ONLY CONTRACT NO.

SARDAR SAROVAR NARMADA NIGAM LTD.(A WHOLLY OWNED GOVERNMENT OF GUJARAT UNDERTAKING)

SARDAR SAROVAR (NARMADA) PROJECT

TENDER DOCUMENTSFOR

Supply of 44mm diameter Galvanized(A-type) wire rope with 6/37construction, with fiber main core , right hand lag’s lay, UTS : 180Kg/mm2, minimum breaking load 103 MT as per IS 2266-2002 andoriginal design & drawings for radial gates of Sardar SarovarNarmada Project at dam site Kevadia Colony.

ESTIMATED COST Rs. 241.19 LACS

Form –D WITH TECHNICAL SPECIFICATIONS

EXECUTIVE ENGINEER,N.P.GATES DIVISION,

KEVADIA COLONYDec-2015

Accompaniment to letter no. SSNNL CircularNo.CPC/MDMeeting/Contractor/2009/373 dt. 22-01-2010

DTP approved vide letter No.CE/D&V/TC/1829/3305/2015 dtd.19/11/2015


CONTENTS

FORM-D

Sr.No. Particulars Page No.1 Tender Notice (Advertisement) 1-82 Instruction to Bidders 93 Memorandum of works in Brief 104 GENERAL RULES & DIRECTIONS FOR THE

GUIDANCE OF CONTRACTORS14

5. DECLARATION CERTIFICATE 176 AGREEMENT 187 Security Deposit 208 Termination of contract 239 Risk in transit 2410 Date of Delivery 2511 Bills 2612 Octroi Duty/Sales Tax, Royalty, Entry Tax, Turn-Over Tax

and Testing Charges26

13 Execution of Agreement 2714 Warranty 2815 Laws 2916 Indemnity 2917 Breach of Contract 3018 Repeat orders 3019 Disputes etc. subject to local court 3020 Period of Rate – Contract 3021 Premature determination of contract 3022 Action for damages 3123 Delivery on Sundays 3124 Subletting of Contract 3125 Compensation under the Workmen's Compensation Act 3226 Decision of Superintending Engineer to be final 3227 No guarantee that materials indicated in the schedule will

be ordered32

28 Contractor bound to complete the work at the ratesmentioned in contract

32

29 Method of Payments 3330 Set off of money 3331 Quantity to be purchased 3332 Rates accepted are firm and fixed 3333 Schedule of materials 3434 SCHEDULE-A 3535 SCHEDULE-B 3636 GENERAL CONDITIONS 3837 Technical specifications 42

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SARDAR SAROVAR NARMADA NIGAM LIMITED(A Wholly owned Govt. of Gujarat Undertaking)

TENDER NOTICE NO. 1 OF 2015-2016Online Tenders (E-tendering) of following supply work for Sardar Sarovar(Narmada) Project are publicly invited by the Executive Engineer, N.P. GatesDivision, New A.D. Block –B, 1st floor, Kevadia Colony- 393 151, (Phone no.-02640-232139) from original manufacturer OR authorized dealer of make “Ushamartin” or “Bharat” or “Orion” who have in-house load testing facilityName of work 1. Estimated cost Rs.

in lacs2. EMD Rs.

1. Tender fee2. Time for completion

of Work

Supply of 44mm diameterGalvanized(A-type) wirerope with 6/37 construction,with fiber main core , righthand lag’s lay, UTS : 180Kg/mm2, minimumbreaking load 103 MT as perIS 2266-2002 and originaldesign & drawings forradial gates of SardarSarovar Narmada Project atDam site Kevadia Colony.

1. Rs. 241.19 lacs2. Rs. 2.41 Lacs

1. Rs. 3600/-2. 6 (Six) Months

Schedule for online e-tendering1. Date of Uploading Dt. 07/12/2015

2. Pre-bid Meeting 17/12/2015 @ 12.00 onwardsat Circuit House -2, SSNNL,Kevadia colony

3. Last date of downloading of TenderDocuments.

Dt. 28/12/2015upto 18.00 hrs.

4. Last date of online submission of Bidi.e.last date of receipt of Bid by SSNNL

Dt. 28/12/2015upto 18.00 hrs.

5. Physical submission of Tender fee, EMDand other documents in separate cover.

Dt. 29/12/2015 from 11.00 hrsto 14.00 hrs. in the Office of theExecutive Engineer, N.P.GatesDivision, 1st Floor, NewA.D.Block-B, Kevadia ColonyPh. 02640-232139

6. Online verification of EMD and otherdocuments.

On Dt 29/12/2015 from 11.00 hrsto 17.00 hrs in the Office of theExecutive Engineer, N.P.GatesDivision, 1st Floor, NewA.D.Block-B, Kevadia ColonyPh. 02640-232139 (if possible)

7. Online opening of “Price Bid (online)(After verification of submitteddocuments, EMD and tender fee etc.),

On Dt. 29/12/2015 at 17.30 hrsonwards Executive Engineer,N.P.Gates Division, 1st Floor,New A.D.Block-B, KevadiaColony Ph. 02640-232139 (ifpossible)

The details of above notice will be available on SSNNL website:www.sardarsarovardam.org and GOG website www.statetenders.com and tenderdocuments are available on www.ssnnl.nprocure.comNot to print

Executive EngineerN.P.Gates Division,

Kevadia Colony

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SARDAR SAROVAR NARMADA NIGAM LIMITED(A wholly owned Government of Gujarat undertaking)

SHORT TENDER NOTICE NO.1 OF 2015-16

1.0 Sardar Sarovar (Narmada) Project (SSP) is an interstate, multipurpose, major

project on river Narmada in Gujarat State, India being executed by Sardar

Sarovar Narmada Nigam Ltd. (SSNNL). The project envisages the construction

of concrete dam, power house, one of the world’s largest main canal having a

capacity of 1133 cumecs and branches and distribution system to serve 18 Lac

hectares command area.

2.0 E-tenders for the following supply of SSP is publicly invited by the ExecutiveEngineer, N.P.Gates Division, New Administrative Block-B, First Floor,Kevadia Colony Phone No. 02640-232139 from original manufacturer OR

authorized dealer of make “Usha martin” or “Bharat” or “Orion” who have in-

house load testing facility

3.0 (A) General Details Of Work(s)

Sr.No.

Name of work Estimatedcost

Rs. in lac

EarnestMoney

Deposit Rs.in lac

Tender FeeRs.

Time Limitfor

completion ofwork

1 Supply of 44mmdiameter Galvanized(A-type) wire rope with6/37 construction, withfiber main core , righthand lag’s lay, UTS :180 Kg/mm2, minimumbreaking load 103 MTas per IS 2266-2002and original design &drawings for radialgates of SardarSarovar NarmadaProject at dam sitekevdia colony

241.19 2.41 Rs.3600/- 6(six)

Months

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3.0 (B) SCHEDULE OF E-TENDRING(i) Pre bid Meeting Date: 17/12/2015

Venue: @ 12.00 onwards at CircuitHouse -2, SSNNL,Kevadia colony

(ii) Last date of downloading of TenderDocument

Dt: 28/12/2015 up to18.00 hrs.

(iii) (a) Online submission of tenderdocuments i.e. last date of receipt ofthe tender by SSNNL.

Dt: 28/12/2015 up to18.00 hrs.

(b) Physical submission of TenderFee, EMD and other documents inthe office of the Executive Engineer, N.P.Gates Division, New A.D. Block –B, 1st floor,Kevadia Colony- 393 151 (In person only)

Dt: 29/12/2015from 11.00 to 14.00 hrs.

(iv) Online verification of Submitteddocuments (EMD, Tender fee etc.) inthe office the Executive Engineer, N.P.Gates Division, New A.D. Block –B, 1st floor,Kevadia Colony- 393 151

Dt: 29/12/2015 From 11.00hrs. to 17.00 hrs (if possible)

(v) Online opening of “Price bid” (online)and “Price Bid” (After verification ofsubmitted documents, EMD andtender fee etc.), in the office theExecutive Engineer, N.P. Gates Division, NewA.D. Block –B, 1st floor, Kevadia Colony- 393151

Dt: 29/12/2015 [email protected] possible

4.0. Details to be furnished along with application

Interested Bidders can view these Tender Documents online but Bidders who are

interested in bidding in these tenders can download Tender Documents as

mentioned in para 3 (A) and (B) above and Bidders who wish to submit their offer

shall pay Tender Fee in form of Account payee demand draft payable at State

Bank of India, Kevadia Colony drawn on any Nationalised bank or any of

following banks in favour of “Executive Engineer, N.P. Gates Division” or any ofthe Banks decided by the Finance Department, Government of Gujarat fromtime to time.1. HDFC Bank

2. ICICI Bank

3. AXIS Bank.

4. IDBI Bank

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Guarantees issued by following Banks will be accepted as SD for the period upto March 31, 2016 dully pledge in the name of Engineer-in-Charge.Commercial Banks1. Kotak Mahindra Bank2. YES Bank3. RBL (The Ratnakar Bank Ltd.)4. IndusInd Bank5. Karur Vysya Bank6. DCB Bank7. FEDRAL Bank8. SOUTH INDIAN BankCo-operative Banks of Gujarat1. The Kalupur Commercial Co-operative Bank Ltd.2. Rajkot Nagrik Sahakari Bank Ltd.3. The Ahmedabad Mercantile Co-operative Bank Ltd.4. The Mehsana Urban Co-operative Bank Ltd.5. Nutan Nagrik Sahakari Bank Ltd.6. Dena Gujarat Gramin Bank

(1) Tender Documents are available only in Electronic Form. Bidders shall down

load the Tender Documents after submitting the DD details for Tender Fee and

Earnest Money Deposit details i.e. DD/FDR/Bank Guarantee online. The

Demand Draft towards Tender Fee can be submitted along with Earnest Money

Deposit on or before the due date as specified in para 3 B(ii). This should be as

per details given online & it shall be of dated on or before last date of uploading

of Tender. The intending Bidders have to submit the following documents along

with the E.M.D. The Bidder should submit all the forms electronically and

physically also.

a. Latest Income Tax return, PAN and Income Tax ward where assessed.b. Current Solvency Certificate (20% value of Estimated Cost put to tender)c. Manufacturers registered Certificate as Small Medium Enterprise (SME) or

latest renewal receipt

d. Certificate of Manufacturer issued by Govt OR Certificate of authorized

dealer issued by Manufacturer (Stating in house load testing facility of

wire rope)

e. Certificate of employees’ provident fund and miscellaneous provisionunder the Act-1952.

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f Balance Sheets of last five completed financial years duly audited andcertified by the Chartered Accountant or Chartered Accountant’sCertificate.

g. Documentary Evidence about the Percentage Stake in Equity of eachCompany (in case the Bidder is a Member of any Group of Companies)

(2) Bidders who wish to participate in this Tender will have to register onhttps://ssnnl.nprocure.com. Further Bidders who wish to participate inonline Tenders will have to procure Digital Certificate as per InformationTechnology Act 2000 using which they can sign their electronic Bids.Bidders can procure the same from GNFC, Ahmedabad, who are licensedcertifying authority by Govt. of India and they will assist them in procuringthe same at below mentioned address. Bidders who already have a validDigital Certificate need not procure a new Digital Certificate.

In case Bidder needs any clarification or if training is required for participating inonline Tendering, they can contact the following office.(n) Code Solutions (A Division of GNFC Ltd)401, GNFC Info tower, Bodakdev.Ahmedabad, -380054, GujaratEmail:- [email protected]: 079- 26857310 to 18, 26854514, 40007300.Fax: 079-26857321,Tele Fax: 079-40007533

5.0. Contacting Officer

Further Details of the work and plans can be available from the office ofExecutive Engineer, N.P. Gates Division, Kevadia Colony, Dist. Narmada

In case Bidder finds any difficulty in getting the necessary information / help fromn Code or the concerned field Executive Engineer for participating in onlineTendering, they can contact the following office.

Deputy General Manager (CPC)Sardar Sarovar Narmada Nigam LimitedBlock No. 12, 6th Floor,New Sachivalaya ComplexGandhinagar 382 010E-mail : [email protected] : 079-23252742, 23252748 (O)Fax : 079-23223056 (O),079-23252394

6.0 Download of Tender DocumentThe Tender Document for these works are available only in Electronic format

which Bidder can download as explained in para 3.0.(B) Above.

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7.0. Submission of TenderBidder shall submit his offer in Electronic format on above mentioned website

upto dt. 28/12/2015 at 18-00 Hrs. after Digitally Signing the same. Offer which

is not digitally signed will not be accepted. No offer in physical form will be

accepted and any such offer if received by the SSNNL will be out-rightly rejected.

Bidder will have to submit separate account payee DD drawn in favour of

“Executive Engineer, N.P.Gates Division, Kevadia Colony” for Tender Fee

along with its Xerox copy in separate cover and EMD drawn in favour of

Executive Engineer, N.P.Gates Division, Kevadia Colony and other

documents in another separate sealed cover in physical form in the office the

Executive Engineer, N.P.Gates Division, Kevadia Colony as mentioned in the

para 3.0. B above on dt. 29/12/2015 from 11.00 Hrs to 14.00 Hrs.

8.0 OPENING OF TENDER

8.1 TECHNICAL BID

Deleted.

8.2 PRICE BID

The Price Bid of only Qualified Bidders will be opened online on date and timeas mentioned in Para 3.0 above. Intending Bidders or their representative who

are interested in participating in online Tender opening can log on to

https://ssnnl.nprocure.com on the due date and time, mark their presence or

participate in online tender opening. For more details Bidders are requested to

refer “Vender Training Manual”, available on the website

https://ssnnl.nprocure.com. Bidders who wish

to remain physically present at SSNNL premises at the time of tender opening

can do so. Only one representative of each firm will be allowed to remain

present.

9.0 GENERAL INSTRUCTIONS

(A) The Tender Fee will not be refunded under any circumstances.

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(B) Earnest Money Deposit (EMD) in the form specified in Tender Document only

shall be accepted.

(C) The offer shall be valid for 180 days from the last date of receipt of Tenders.

(D) The Tenders without Earnest Money Deposit (EMD) and Tenders which do not

fulfill all or any of the conditions or submitted incomplete in any respect will be

rejected.

(E) The award of contract shall be made to a qualified Bidder, whose responsive

Tender is determined to be the lowest evaluated Tender and who meets

appropriate standards of capacity and financial resources and satisfy the

qualifying criteria as laid in the Tender Documents.

(F) Conditional Tender shall not be accepted.

(G) This Notice and subsequent Corrigendum (if any) shall also form a part of

Contract Document.

(H) SSNNL reserves right to accept the lowest responsive offer and/or reject any or

all tenders without assigning any reason.

(I) All disputes and discrepancies relating to this Tender shall be governed by the

law of India and shall be subject to jurisdiction of the court at in the District Head

Quarters of the Executive Engineer signing this contract.

(J) The internet web site address for E-Tender is https://ssnnl.nprocure.com and

that of corporate website is www.sardarsarovardam.org(K) The details of above Notice will also be available on

www.sardarsarovardam.org website, GOG’s website www.statetenders.comand E-Tendering zone https://ssnnl.nprocure.com

(L) Free Vendor Training camp will be organized every Saturday between 4.00 PM

to 5.00 PM at GNFC Info tower, Bodakdev, Ahmedabad. Bidders are requested

to take benefit of the same.

(M) Tender Fee (In separate cover with its zerox copy) and EMD and other

documents (in another separate sealed cover) shall be submitted in person on

the Dates specified in para 3.0 B. The EMD must be encashable anywhere in

Gujarat also.

(O) The agencies whose contracts were terminated or are debarred on account of

non - performance in SSNNL’s works will not be eligible for bidding this Tender.

8


(P) If the contractor will not maintain the quality of work as per specifications or not

implement the provisions of approved Quality Assurance Programme and if the

quality of work is found poor, he will be debarred for further works under SSNNL.

Executive EngineerN.P.Gates Division,

Kevadia Colony

9


INSTRUCTION TO BIDDERS

DEFINITIONS

Online : Any activity that is done on Website isreferred as “Online” activity for e.g.submission of price Bid online would meanthat the Price Bid has to be submitted onwebsite.

Offline : Any activity that is done in conventionalroute is referred as “Offline” activity for e.g.submission of Earnest Money Deposit inOffline fashion would mean the EarnestMoney Deposit is to be submitted in Formof Demand Draft and is to be Physicallysent to the office of the ExecutiveEngineer, N.P. Gates Division, KevadiaColony.

E-Tender : Tender in which you can participate onlineby means of log in on to the respectivewebsite is E-tenders.

DigitalSignature

: Any electronic document, which containsencrypted message digest using hashalgorithm and Tenders public key, is knownas Digitally signed Document and theprocess of generating such document iscalled digitally signing it.

Scanned copy : Electronic copy of any document generatedusing a scanner is called scanned copy.

System : Means the computer which hosts thewebsite (www.ssnnl.nprocure.com) whereBidders can participate in the tendering.

Upload : The process of transferring an electronicdocument from Bidders computer usinginternet connection to the website is calleduploading.

BIDDER : Means individual, proprietary firm, firm inpartnership, Limited Company, Corporationapplying to become eligible to tender.

IT ACT 2000 : Means Information Technology Act, 2000 ofGovt. of India and its subsequentamendments if any.

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MEMORANDUM OF WORKS IN BRIEF

1. Name of work Supply of 44mm diameter Galvanized(A-type)wire rope with 6/37 construction, with fibermain core , right hand lag’s lay, UTS : 180Kg/mm2, minimum breaking load 103 MT asper IS 2266-2002 and original design &drawings for radial gates of Sardar SarovarNarmada Project at dam site kevadia colony.

2 Name of Employer Sardar Sarovar Narmada NigamLimited, Gandhinagar

3 Name of concernedChief Engineer

Chief Engineer,Dam & Vadodara1st Floor,Naher Bhavan, Block-BChhani Jakat NakaVadodaraPhone No. 0265-2771240Fax No. 0265-2772383

4 Name of concernedSuperintending Engineer

Superintending Engineer,N.P. Head Works Circle,Old A.D.Block-B,Kevadia ColonyPin 393 151, Dist. NarmadaPhone No. 02640-232048Fax No. 02640-232136

5 Name ofEngineer-in-Charge

Executive Engineer,N.P. Gates Division,New A.D.Block-B , First FloorKevadia ColonyPin 393 151, Dist. NarmadaPhone No. 02640-232139Fax No. 02640-232136

6 Address ofEngineer - In – Charge

Executive Engineer,N.P. Gates Division,New A.D.Block-B , First FloorKevadia ColonyPin 393 151, Dist. NarmadaPhone No. 02640-232139Fax No. 02640-232136

7 Name of Bidder( Group of Companies)

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8 Address of Bidder

(a)Telephone No.(b)Mobile No.(c) Fax No.(d)Telex No.E-mail ID

9 Estimated Cost put toTender

Rs. 241.19 lacs

10 Time allowed forcompletion of the workfrom the date of writtenorder to commence.

6 (Six) Months

11 Amount of EarnestMoney Deposit (ReferRule-12)

Rs. 2.41 lacs(In favour ofExecutive Engineer, N.P. Gates Division,Kevadia Colony)

12 Description essential to bewritten on sealed cover ofsubmission of Tender

(a) Name of Work Supply of 44mm diameter Galvanized(A-type)wire rope with 6/37 construction, with fibermain core , right hand lag’s lay, UTS : 180Kg/mm2, minimum breaking load 103 MT asper IS 2266-2002 and original design &drawings for radial gates of Sardar SarovarNarmada Project at dam site kevadia colony.

(b) Name and address ofthe Bidder

13 Mode of submission ofTender Documents

Online submission on web sitewww.ssnnl.nprocure.com

14 (a) Technical Bid.

(b) Price Bid

(a) Deleted

(b) On line submission onwww.ssnnl.nprocure.com

15 Submission of TenderDocuments, Price Bid andOther Documents (EMDand Tender Fee)

As per Para-3.0 and Corrigendum if any.

12


16 Mode of quoting rate inSchedule –B

On line quoting of offer in figures only. Amountin words will be automatically converted.Totaling will be done by computer.

18 Validity period of Tenderoffered.

180 days from the last date of receipt oftender.

19 Opening of Tender Online(a)Technical Bid (ifapplicable)

(b) Price Bid(Only of prequalifiedBidders)

(a) -Deleted-

(b) Dt. 29/12/2015, at 17.30 hrs. onwards(if possible).

20 Amount of SecurityDeposit:(Please refer Clause 1 ofCondition of Contract)

10% of estimated cost put to tender amountwhich should be Rs. 24.12 Lacs

(a) 2.5% of the estimated cost put to tender inthe form of Government Security or ‘ShriNidhi’ Fixed Deposit in favour of SSNNL.

(b) 5% of the estimated cost put to Tender inthe form of Bank Guarantee.

(c) 2.5% to be deducted from each runningaccount bills, amount at the rate of fivepercent (5%) of the total value of each billas remaining Security Deposit subject tothe condition that the total amount of suchdeductions shall not exceed 2.5% of theestimated cost put to Tender.

Divisional Accountant Executive Engineer

Signature of Contractor

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FORM - DGUJARAT STATE

SARDAR SAROVAR NARMADA NIGAM LIMITED

EXECUTIVE ENGINEER, N. P. GATES DIVISION, KEVADIA COLONY.

SUPPLY OF MATERIALS

Name of Work : Supply of 44mm diameter Galvanized (A-type) wirerope with 6/37 construction, with fiber main core ,right hand lag’s lay, UTS : 180 Kg/mm2, minimumbreaking load 103 MT as per IS 2266-2002 andoriginal design & drawings for radial gates ofSardar Sarovar Narmada Project at dam sitekevadia colony.

(1) Estimated Amount.........................Rs.2,41,19,000.00

(2) Earnest Money..............................Rs.2,41,200.00

(3) Tender fees ……………………… Rs 3600.00

A Demand Draft / F.D.R. in favour of the EXECUTIVE ENGINEER, N. P. GATESDIVISION, KEVADIA COLONY must accompany with the sealed cover.

(4) Last date of downloading tenderDocuments : 28/12/2015, up to 18:00 Hrs.

(5) Last date of onlineSubmission of tender Documents : 28/12/2015, up to 18:00 Hrs.

14


GENERAL RULES & DIRECTIONS FOR THE GUIDANCE OF CONTRACTORS

Rule-1 Deleted.

Rule-2 The Bids shall be offered in electronic form only on online website

www.ssnnl.nprocure.com till the date and time shown in tender notice.

Rule-3 The tender for the supply shall remain open for a period of 180 (one eighty) days

from the date of receiving.

Rule-4 The bid shall be liable to be rejected outright, if:-

(i) The bidder proposes any alteration in the work specified or in the time specified

for delivery of materials or any condition in their covering letter.

(ii) The bidder or the person authorized to sign on behalf of the bidder does not

digitally sign the bid offer.

Rule-5 (1) In the event of any discrepancy in the several documents forming the contract or

in any one documents the following order of precedence should apply :-

(a) Dimension and quantities:(i) Drawings

(ii) Schedule of materials of the tender form.

(iii) Specifications.

On drawing, figured dimensions unless obviously incorrect will be followed in

Preference to scaled dimensions.

(b) Description:

(i) Schedule of Materials of the tender form.

(ii) Drawings

(iii) Specifications.

Rule-6 Any error in quantity or amount in schedule of materials showing items of

materials to be supplied shall be adjusted in accordance with the following rules:-

(a) In the event of a discrepancy between description in words and figures quoted by

a tenderer in the rate columns, the description in words shall prevail.

(b) In the event of an error occurring in the amount column of the schedule of

material showing items to be supplied, as a result of wrong multiplication of the

15


unit-rate and quantity, the unit rate shall be regarded as firm and multiplication

shall be amended on the basis of the rate.

(c) All errors in totaling in the amount column and in carrying forward totals shall be

corrected.

(d) Any rounding off of the amounts against items or in totals shall be ignored. The

tendered amount so altered shall, for the purpose of tenders, be substituted for

the sum originally tendered and considered for acceptance.

Rule-7 Deleted

Rule-8 Deleted

Rule-9 Inspection:Inspection will be done by the Executive Engineer, N.P.Gates Division, Kevadia

Colony or by any officer authorized by him on his behalf or by the consignee at

destination.

(a) The entire materials ordered will have to be offered for inspection in open

condition, if required and the same will have to be repacked in such a manner so

as to be suitable for transport without any extra costs.

Rule-10 Advance Samples: If required, the Advance Sample must be dispatched to the

Indenting Officer/consignee so as to reach him by the dates specified. The actual

date of dispatch must be reported promptly to the divisional office and to the

consignee. The sample must be of an acceptable quality and fully representative

of the bulk supply. This is an essential condition of the contract and the

Government shall, under no circumstances, be liable for acceptance of any

stores manufactured /supplied by the tenderer before the samples have been

approved.

Rule-11 Deleted

N.B. : Deleted

Rule-12 Payment of tender fee and Earnest money deposit: “Demand draft for E.M.D.

& tender fee shall be submitted in electronic format only through online (by

16


scanning) while uploading the bid. Bidder shall submit the D.D. in original to

Executive Engineer, N.P.Gates Division, Kevadia Colony in person only as per

the date mentioned in tender notice. If the contractor does not remit the tender

fee & the earnest money within the specified date, his bid will not be opened &

will be rejected.

Any documents in supporting of tender bid shall be submitted in electronic

format only through online (by scanning), Hard copy will not be accepted

separately.

Rule-13 The Authorized Officer / competent authority shall open tender online on website

www.ssnnl-nprocure.com on date 29/12/2015 at 17.30 hrs. Or any other suitable

time thereafter, in his office in the presence of intending tenderers or their

representative who wish to remain present at that time. He will enter the amount

of the tender in a comparative statement in a suitable form. In the event of a

tender being accepted, the contractor shall, thereupon for the purpose of

identification, sign copies of the specifications and other documents mentioned in

his tender.

Rule-14 The Officer competent to dispose of the tender shall have the right of rejecting all

or any of the tenders.

Rule-15 Every bidder shall, produce Current Bank Solvency Certificate along with his

tender, equivalent to not less than 20 percent of the estimated amount put to

tender in bid document. If he fails to produce such a certificate, his bid shall not

be considered

Rule-16 Designation and full postal address of the consignee.The intimation shall be given by the Direct Demanding Officer in the requisition

order(s)

17


DECLARATION CERTIFICATE

I/We hereby declare that my/our near relatives are not working in this Division or

in its sub-division as an Executive Engineer, Deputy Executive Engineer,

Assistant Engineer, Additional Assistant Engineer, Overseer, Divisional

Accountant, Storekeeper, Manager of Atithi / Vishram Gruha and in the circle as

a Superintending Engineer in addition for Panchayat works not working nor

having posting as Chairman of P.W. Committee or as incumbent in Jilla

Panchayat or SSNNL today".

18


AGREEMENT

THIS AGREEMENT made on the ___________day of___________ 2015

_______________between the Executive Engineer,N.P.Gates Division,Kevadia colony

(hereinafter called "The Sardar Sarovar Narmada Nigam Limited SSNNL) on the one part and

___________________( hereinafter called “contractor" )on the other part.

WHEREAS the contractor has given the tender to the SSNNL for the supply to the Executive

Engineer, N.P.Gates Division,Kevadia colony (hereinafter called "Executive Engineer") of the

materials specified in the Schedule (Attached) as per delivery instructions given in the form of

Tender at the respective prices or rates mentioned against the said materials in the column

provided for the purpose.

AND WHEREAS such tender has been accepted and the contractor has deposited with the

Executive Engineer, the sum of

Rs.________________(Rs.________________________________________ only) in

__________________________ as security for due fulfillment of this agreement.

NOW IT IS HEREBY AGREED BY AND BETWEEN the parties here to, as follows:

(1) The contractor has accepted the contract on the terms and conditions set out in the

Tender

Notice No.__________ dated____________ as well as in as the form of Tender No.

_________ dated ____________ which will hold good during the period of this

agreement.

(2) Upon breach by the Contractor of any of the conditions of this Agreement, Executive

Engineer may, by a notice given in writing, rescind, determinate and put to an end to this

Agreement without prejudice to the right of the SSNNL to claim damages for antecedent

breaches thereof on the part of the contractor and also to reasonable compensation for

the loss occasioned by the failure of the contractor to fulfill the Agreement as certified in

writing by the Executive Engineer. Such certificate shall be conclusive evidence of the

amount of such compensation payable by the Contractor to the SSNNL.

19


(3) Upon the determination of this Agreement, whether by efflux of time or otherwise after

the expiration of Six(6) months from the date of such determination, the said deposit be

returned to the contractor but without interest and after deducting there from any sum

due by the Contractor to the SSNNL under the terms and conditions of this agreement.

(4) This Agreement shall remain in force until the expiry of the date of delivery of materials

but notwithstanding anything contained herein or in the form of Tender, the SSNNL shall

not be bound to take the whole or any part of the estimated quantity herein or therein

mentioned and may cancel the contract at any time, after giving one month's notice in

writing without compensating the contractor.

(5) Notice in connection with the Contract may be given by the Executive Engineer or his

any representative duly authorized by him.

IN WITNESS WHEREOF THE said Contractor _________________________hathset his hand here to and the Executive Engineer has, on behalf of the SSNNL, affixed

his hand and seal of his office hereto the day and year first above written.

WITNESS:

1. _____________________ (Signature and designation of the contractor)

2. _______________________ Signed by

(Signature of Witness) (Name and Designation)

Executive Engineer, N.P.Gates DivisionOR

Place: Officer accepting the tender

Date:

20


CONDITION OF CONTRACT

Clause - 1 Security Deposit:

The total amount of security deposit to be obtained from the contractor

whose tender is accepted shall be 10% (Ten percent) of the estimated

cost put to tender as under. The tenderer whose tender is accepted

(hereinafter called “contractor” which expression shall unless excluded by

or repugnant to the context include his heirs, executors, administrators &

assignees) shall pay.

(a) Within 10 days from the date of issue, of letter accepting his tender, initial

security deposit as under, for due performance of contract as per below.

(i) 2.5% (Two point five Percent) of the estimated cost put to tender in the

form of Govt. securities like Shri Nidhi deposits of SSNNL, Fixed deposit of

nationalised Banks, HDFC Bank, AXIS Bank, ICICI Bank, IDBI Bank,

Kotak Mahindra Bank,YES Bank, Ratnakar Bank,IndusInd Bank, Karur

Vysya Bank, DCB Bank,ING Vysya Bank,the Kalupur Commercial Co-

operative Bank Ltd,Rajkot Nagrik Sahakari Bank Ltd,The Ahmedabad

Mercantile Co-operative Bank Ltd.,The Mehsana Urban Co-operative Bank

Ltd., Nutan Nagrik Sahakari Bank Ltd. National Saving Certificate, duly

pledged in the name of the Engineer – In – Charge.

(ii) 5% (Five Percent) of the estimated cost put to tender in the form of bank

guarantee (unconditional) as per Annex. II from branch (as may be

specified in the Tender) from any nationalised Banks, HDFC Bank, AXIS

Bank, ICICI Bank, IDBI Bank, YES Bank, Ratnakar Bank,IndusInd

Bank, Karur Vysya Bank, DCB Bank,ING Vysya Bank,the Kalupur

Commercial Co-operative Bank Ltd,Rajkot Nagrik Sahakari Bank Ltd,The

Ahmedabad Mercantile Co-operative Bank Ltd.,The Mehsana Urban Co-

operative Bank Ltd.,Nutan Nagrik Sahakari Bank Ltd. However, if the bank

guarantee is issued by the branch other than Branch (as may be specified

21


in the Tender) the bank guarantee shall be operatable from branch (as

may be specified by the concerned office) in which case the bank

guarantee shall be given in the form prescribed in Annex. IIA. The bank

guarantee should be unconditional and valid for a period at least three

months after defect liability period is over.

(b) In addition to the above initial Security Deposit, the Engineer-in-Charge

shall deduct from the intermediate bills i.e. the running account bills an

amount at the rate of 5% (five percent) of the total amount of each bills, as

a remaining Security Deposit subject to the condition that the total amount

of such deductions shall not exceed 2.5%(Two point five percent) of the

estimated cost put to Tender.

(c) If the Contractor expressly requests in writing he may be permitted to

convert Security Deposit recovered from his Bills into Interest Bearing

Government Securities, Shri Nidhi Deposits of SSNNL or Interest Bearing

Deposits with (1) All Nationalized Banks including the Public Sector Bank

such as IDBI Ltd. (2) Private Sector Banks such as Axis Bank, ICICI Bank

and HDFC Bank / Commercial Banks such as Kotak Mahindra Bank, Yes

Bank, Ratnakar Bank, IndusInd Bank, Karur Vysya Bank, DCB Bank, ING

Vysya Bank and Co-Operative Banks such as The Kalupur Commercial

Co-operative Bank Ltd., Rajkot Nagrik Sahakari Bank Ltd., The

Ahmedabad Mercantile Co-Operative Bank Ltd., The Mehsana Urban Co-

operative Bank Ltd., Nutan Nagrik Sahakari Bank Ltd. as decided by the

Finance Department, Govt. of Gujarat from time to time, in the Name of

the Executive Engineer-In-Charge or into Bank Guarantee in the Form at

Annexure-II issued by Branch (as may be specified by the Concerned

Office) of any Nationalized Bank / HDFC Bank / ICICI Bank / AXIS Bank /

IDBI Bank / The Kalupur Commercial Co-operative Bank Ltd. / The

Mehsana Urban Co-Operative Bank Ltd. / Rajkot Nagrik Sahakari Bank

Ltd. / The Ahmedabad Mercantile Co-Operative Bank Ltd. / Nutan Nagrik

Sahakari Bank Ltd. / Kotak Mahindra Bank / YES Bank / IndusInd Bank /

Ratnakar Bank / Dena Gujarat Gramin Bank or Banks as decided by the

22


Finance Department, Govt. of Gujarat from time to time, in installments as

shown in below mentioned Table.

Sr.No.

FinancialProgress

of theWork

Amount of Security Deposit tobe released from the Amountdeducted at the Rate of 5%from Running Bills towards

Security Deposit.

Amount of BankGuarantee or

Interest BearingInstrument as

above

125% ofTenderAmount

Amount deducted fromRunning Bills or 1.25% of the

Estimated Amount whichever isless.

Equal to theReleased Amount

250% ofTenderAmount

Amount deducted from RunningBills or 2.50% of the Estimated

Amount whichever is less.


375% ofTenderAmount

Amount deducted from RunningBills or 3.75% of the Estimated

Amount whichever is less.


(d) The Bank Guarantee must remain valid for at least three months after the

warranty (Defect Liability Period) is over.

(e) Fifty percent (50%) of the Security Deposit less any amount due shall be

returned to the contractor on completion of the warranty (Defects Liability

Period) and the remaining Fifty percent (50%) of the security deposit shall

be returned only after three months of the warranty (defect liability period)

is over and subject to the Engineer-in-Charge certifying that no liability is

attached to the contractor.

(f) Additional security deposit shall be furnished by the bidder as decided by

Nigam’s authority at the time of entering into contract, if any.

(g) -Not Applicable- Not Applicable-

ACTION WHEN SECURITY DEPOSIT IS FORFEITED

In any case, in which under any clause or clauses of this contract, the

contractor shall have rendered himself liable to pay compensation

23


amounting to the whole of his security deposit (Whether paid in one sum

or deducted by installments) or in the case of abandonment of the work

owing to serious illness or death of the contractor or any other cause, the

Engineer - In -Charge on behalf of the Nigam, shall have powers:

(a) To rescind the contract (of which rescission notice in

writing to the contractor under the hand of Engineer - In -

Charge shall be conclusive evidence) and in that case the

security deposit of the contractor shall stand forfeited and

be absolutely at the disposal of the Nigam.

Clause • 2 Termination of contract:

Should the contractor fail to deliver the materials or any part thereof, within

the contracted period of delivery or in case, the materials are found not in

accordance with prescribed specification and/or approved sample, the

Executive Engineer shall exercise his discretionary powers either :

(a) to recover from the Contractor as liquidated damages, a sum not

exceeding one percent of the price of the materials which the Contractor

has failed to deliver as aforesaid per day or part thereof during which the

delivery of such materials may be in arrears, but subject to a maximum

limit in the case of an order not exceeding Rs. 1 lakh in value, of 10% and

in the case of an order exceeding Rs. 1 lakh in value of 5% of the

stipulated price of the materials, sales tax, general tax, excise duty,

packing charges etc. so undelivered or

(b) to purchase from elsewhere on contractor's account and at his own risk

the materials so undelivered of a similar description without canceling the

contract in respect of the consignment not yet due for delivery or

(c) To cancel the contract.

24


In event of risk purchase of materials of similar description, the opinion of

the Executive Engineer shall be final, which will be exercised by him only,

when materials of exact specification are not readily procurable.

In the event of action taken under clause (a) or (b) above, the Contractor

shall be liable for any loss, which the SSNNL may sustain on that account,

but the Contractor shall not be entitled to any saving on such purchases

made against default.

If the Supplier/Firm fails to supply the material in the time limit, the

Supplier/Firm will be disqualified for tendering up to Two Years, (vide R. &

B.D. G.R. No. TNC/C9B/170/27-S/DI. 5-9-92)

The decision of the Executive Engineer shall be final as regards the

acceptability of materials supplied by the Contractor and the Executive

Engineer shall not be required to give any reason in writing or otherwise,

at any time for the rejection of materials.

Clause - 3 Risk in transit:

Goods/Materials should be dispatched at tenderer's risk up to the delivery

point i.e. store nearby dam site at Kevadia colony.

The goods/materials to be inspected before dispatch and a certificate to

the effect that

(1) The goods/materials are inserted in packages in safe and in sound

conditions, and that

(2) According to the normal trade practice, the packing used is good to be

furnished by the Contractor.

25


Failure to comply with these instructions may result in non-acceptance of

transit-risk by the Insurance Officer.

N.B. Transit-Insurance form may be obtained from the Directorate of

Insurance, directly in case the materials are to be insured.

(a) When the good/materials are dispatched from station outside Gujarat

State, the Contractor has to declare the condition of the packing.

(b) Railway Receipt or parcel receipt of the Gujarat State Road Transport

Corporation should not be sent by V.P.P. as the payments for

goods/materials dispatched, shall be made in ordinary way.

Clause • 4 Date of Delivery:

Sr.No

Qty of wirerope to be

supply

Period of Supply

1 5120 Rmt Within one month from the date of issue ofwork / purchase order.

2 5120 Rmt Within two month from the date of issue ofwork / purchase order.

3 9760 Rmt Within time limits of contract

Note: (i) In the event of contractor's liability to supply goods/materials by the

stipulated date, the office placing the order must be informed and no

supplies will ordinarily be accepted by the consignee, if delivered late,

except on production of a specific sanction from the officer placing the

order.

26


(ii) The date for inspection of material shall be kept in such schedule so that

minimum 5120 Rmt wire rope should be received at dam site kevadiacolony within one month

(iii) Date of delivery is the date on which acceptable goods/materials have

been offered for inspection either to the Executive Engineer or his

authorized representative or to the consignee.

Clause -5 Bills:

Bills for the materials to be supplied in compliance of this contract must be

prepared in duplicate and sent to the consignee for payment. A copy of the

bill should be sent to the officer who has placed the order for record.

Intimation should be sent to Executive Engineer when the full payment of

contractor's bill is recovered.

Clause– 6 VAT/ SERVICE TAX/ OTHER TAXES/LOCAL TAXES

6.1 The rate quoted by the Contractor shall be deemed to be inclusive of VAT

/ Other State Taxes / Local Taxes prevailing as on 30 Days prior to

submission of bid where applicable on materials that have to be

purchased for performance of the Contract including completed items of

Work.

6.2 VAT/ Other State Taxes / Local Taxes leviable for the Work (including

material component) under the Contract shall be borne by the Contractor

and it shall not be reimbursed by the SSNNL

6.3 If the Contractor is assesses of VAT / Other State Taxes / Local Taxes he

should produce valid VAT / Other State Taxes / Local Taxes Clearance

Certificate before the payment of the final bill, otherwise the final payment

to the Contractor shall be withheld. The Contractor even after completion

of the Work and final payment have been made to him will be liable to pay

27


any VAT/ Other State Taxes / Local Taxes liability and SSNNL shall not be

responsible for any VAT / Other State Taxes / Local Taxes liability of the

Contractor.

6.4 VAT / Other State Taxes / Local Taxes at source shall be deducted as per

the prevailing statutory provision.

6.5 -DELETED-Difference of payment due to any upward revision of VAT/ Other State

Taxes / Local Taxes (Except on those components whose price rise is

fully compensated as per Clause No. 38, Price Adjustment) during the

period of Contract shall be borne by the SSNNL. Such Tax shall be paid

by the Contractor and it will be reimbursed by the SSNNL upon production

and verification of proof of payment. Similarly, in the event of reduction or

abolition of VAT/ Other State Taxes / Local Taxes on any or all materials

purchased by the Contractor for completion of the Work under Contract,

the Contractor shall pass on this benefit to the SSNNL. For above

purpose, the Contractor shall produce a certificate from their auditor /

Chartered Accountants/ Tax consultants giving year wise details of

purchases, revised rates of VAT / Other State Taxes / Local Taxes

quantum etc. along with the proof. The SSNNL will re-imburse or deduct

as the case may be such amount, after scrutiny of the claim at the time of

final payment of the bill.

6.6 The Contractor enjoying VAT exemption, at the time of submission of

tender and / or during the currency of the Contract shall pass on this

benefit to the SSNNL. He shall provide certificate duly signed by their

Auditors / Chartered Accountant Tax-Consultants before payment of final

bill otherwise payment of final bill shall be withheld.

Clause - 7 Execution of Agreement:

Tenderer will be required to enter into agreement (appended herewith) for

the due performance of the contract.

28


Clause - 8 Warranty:

The goods/stores/articles/materials sold to the Buyer under this contract

shall be new, of the best quality (and workmanship) and shall be strictly in

accordance with the specifications and particulars contained/ mentioned in

the tender and the Contractor/seller hereby guarantee that the said

goods/stores/articles/ materials would continue to conform to the

description and quality aforesaid for a period of 24 months from the date

of delivery of the said goods/stores/articles/materials to the purchaser and

that notwithstanding the facts that the purchaser (Inspector) may have

inspected and/or approved to said goods/stores/articles/materials, if during

the aforesaid period of 24 months the said goods/stores/articles/ materials

be discovered not to conform to the description and quality aforesaid or

have deteriorated (and the decision of the purchaser in that behalf will be

final and conclusive) the purchaser will be entitled to reject the said

goods/stores/articles/materials or such portion thereof as may be

discovered not to conform to the said description and quality. On such

rejection, the good/stores/articles/materials will be at the Seller's risk and

all the provisions herein contained relating to rejection of goods etc. shall

apply. The contractor/Seller shall if so called upon to do, replace within a

period of one month or such further period, as may be extended from time

to time by the purchaser, on an application made therefore by the

Contractor/Seller, the rejected goods/stores/articles/materials or such

portion thereof; as is rejected by the purchaser and in such an event the

above mentioned warranty period shall apply to the goods/stores/

articles/materials replaced from the date of the replacement thereof;

otherwise the Contractor/Seller shall pay to the purchaser such damages

as may arise by reason of the breach of the Condition herein contained.

Nothing herein contained shall prejudice any other right of the purchaser in

that behalf under this contract or otherwise.

29


Clause -9 Laws:

(i) This contract shall be governed by the laws in force in Gujarat State and

shall be subject to jurisdiction of the court in the District Head Quarters of

the Executive Engineer signing this contract.

(ii) The marking of all materials supplied must comply with the requirements

of the Indian Acts relating to Merchandise Marks and of the rules made

under such Acts.

Clause - 10 Indemnities:

The Contractor shall, at all times, indemnify the SSNNL against, all claims

which may be made in respect of the materials for infringement of any

protected by patent, registration of design or Trade Mark and shall take all

risk of any right protected by patent, registration of the supply from

whatsoever cause arising and the entire responsibility for the sufficiency of

the right, used by him for the fulfillment of the contract, PROVIDED

ALWAYS that in the event of any claim in respect of alleged breach of

Letter Patent, Registered Patent, Registration of Design, or Trade Mark

being made against the SSNNL, shall notify to the contractor of the same

and the contractor shall be at liberty at his own expenses, to conduct

negotiations for the settlement of any litigation that may arise there from.

Clause - 11 Insolvency:

Should the Contractor be adjudicated insolvent or has a receiving order

made against him, or mark or enter into any arrangement or

compromisation with his creditors, or suspend payment (or being a

company, be wound up either compulsorily or voluntarily) or commit any

breach of this contract not herein specially provided for the Executive

Engineer shall have power to declare the contract at an end in which case

30


the contractor shall be liable to pay to the Government for any extra

expenses the Government is thereby put to, but shall not be entitled to any

gain or repurchase.

Clause - 12 Breach of Contract:

Should the contractor fail to abide by any of the terms and conditions of

this contract, the failure on his part shall constitute a breach of the contract

and action as deemed proper shall be taken against him under clause (2)

of this contract.

Clause - 13 Repeat orders:

Deleted

Clause - 14 Disputes etc. subject to local court:

All questions, disputes or difference arising under, out of or in connection

with the contract, if concluded shall be subject to the exclusive jurisdiction

on the Court, at the Head quarters of the Executive Engineer who has

signed the contract agreement.

Clause - 15 Period of Rate – Contract

This contract will remain in force for a period of Six (6) Months from the

date of issue of acceptance letter for this Rate-Contract.

Clause - 16 Premature determination of contract:

The Executive Engineer shall, in addition to his powers under other

clauses to determine this contract, have powers to terminate his liabilities

there under at any time by giving one month's (or such shorter period as

may be mutually agreed) notice in writing to the Contractor of his desire to

do so and, upon expiration of the notice, this contract shall be determinate

without prejudice to the right accrued to the date of determination.

31


Clause-17 Certificate

On the completion of the delivery of materials the contractor shall be

furnished with a certificate to that effect, but the delivery shall not be

considered to be complete until the contractor shall have removed all

rejected materials, and shall have the approved materials stocked or

placed in such position as may be pointed out to him.

Clause - 18 Action for damages:

If the contractor or his workmen shall break or deface any building, road,

fence enclosure or grass-land or any cultivated land, he shall repair or

replace the same and if any damage has been done, he shall make good

the same at his own expense and in the event of his refusing or failing to

do so the damage shall be made good at the contractor's expenses, by the

officer inviting the tender, who shall deduct the cost from any sum due or

which may become due to the contractor or from his security deposits or

the proceeds of sales thereof or a sufficient portion thereof.

Clause-19 Delivery on Sundays:

No materials shall be brought to the site of the work or stores or delivered

on Sundays without the written permission of the officer in charge of the

work.

Clause- 20 Subletting of Contract:

This contract shall not be sublet without the written permission of the

Executive Engineer. In the event of the contractor subletting his contract

without such permission, he shall be considered to have thereby

committed a breach of the contract and shall forfeit his security deposit to

the SSNNL and shall have no claim for any compensation or any loss that

may accrue on account of the collection of the materials or engagement

entered into.

32


Clause - 21 Compensation under the Workmen's Compensation Act:

The contractor shall be responsible for and shall pay any compensation to

his workmen which may be payable under the Workmen's Compensation

Act. 1923 (VII of 1923), hereinafter called the said Act for injuries suffered

by them. If such Compensation is paid by the Government as principal

under Subsection (i) of Section 12 of the said Act on behalf of the

contractor, it shall be recoverable by the Government from the contractor

under Sub-section (2) of the said section. Such compensation shall be

recovered in the manner laid down in Clause-I above.

Clause - 22 Decision of Superintending Engineer to be final:

The decision of the Superintending Engineer, for the time being, shall be

final, binding and conclusive on all questions relating to the meanings of

the conditions of contract and specifications of materials supplied except

acceptability of materials in which case, the decision of Executive

Engineer under clause 2 is final.

Clause- 23 No guarantee that materials indicated in the schedule will be ordered:

No guarantee can be given that the total number of quantities of materials

indicated in the schedule of the contract will be ordered during the period

of the contract but the Executive Engineer shall purchase from the

contractor all such materials as are detailed in the schedule, which he may

require to purchase during the period of the contract.

Clause - 24 Contractor bound to complete the work at the rates mentioned incontract:

No claim or claims made by the contractor for increased rates on the

grounds that the market or other rates included in the contract have risen

during the period of his contract will be recognized that is to say, the

contractor is bound to complete the work and/or to supply materials at the

fixed rates mentioned in the contract.

33


Clause - 25 Method of Payments:

Payments to contractor will be made by cheques drawn on Bank/RTGS

within the Division. 90% payment will be made at the time of supply and

remaining 10% will be made after completing warranty liability period of 24

months. The payment will be made accordance to “mode of payment and

measurement” mentioned in technical specification.

Clause - 26 Set off of money:

Any sum of money due and payable to the contractor (including the

security deposit returnable to the contractor) executing any SSNNL work

wholly financed as grant in aid under this contract shall be appropriated by

SSNNL and shall be set off against any claim of the SSNNL for the

payment of a sum of money arising out of under any other contract made

by the contractor with the SSNNL for the work wholly financed as grant-in-

aid by Government of Gujarat State. When no such amount for the

purpose of the recovery from the contractor against any claim of the

SSNNL is available, such recovery shall be made from the contractor as

arrears of land revenue.

Clause – 27 Quantity to be purchased:

No definite estimate can be given of the quantity or value of the stores

required. The contractor shall be required to supply the same as ordered

during the period covered by the rate contract.

Clause - 28 Rates accepted are firm and fixed:

The rates accepted under this contract are firm and fixed for the period of

contract and no variations for rise or fall within the basic costs or taxes

during the period of contract will be allowed.

34


Schedule of materials

Descriptionof

specificationof materials

to besupplied

Totalestimatedquantity of

suchmaterials tobe supplied

(which issubject tovariation)

Place atwhich to

bedelivered

Quantitiesto be

deliveredat eachplace

Date bywhich

delivery atall placesmust be

completed

Rate at which materials are to besupplied

Unit Total Costof

each articleinclusive of

everydemand

Remarks

Ex godownfactory (Name

of Place) infigures &

words

F.O.R.station ofloading infigures &

words

F.O.R.Descriptionof unloadingincluding /excludinginsuranceCharges infigures &

words

1 2 3 4 5 6 7 8 9 10 11

As perSchedule .B

attachedseparately

As perSchedule. B

attachedseparately

Shall bemention

ed insupplyorder

Shall bementionedin supply

order

Shall bementionedin supply

order

As filled in bybidder

As filled inby bidder

As filled inby bidder

As perSchedule .B

attachedseparately

As filled inschedule-B

--

Place :Date :

For and on behalf of the Governor ofGujarat Officer Accepting tender___________________________

35


SCHEDULE-A

Name of work:- Supply of 44mm diameter Galvanized (A-type) wire rope with 6/37construction, with fiber main core , right hand lag’s lay, UTS : 180Kg/mm2, minimum breaking load 103 MT as per IS 2266-2002 andoriginal design & drawings for radial gates of Sardar SarovarNarmada Project at dam site Kevadia Colony.

Schedule showing the materials to be supplied free of cost by the SSNNL

Sr.No

Particulars Qty. Unit Rate Placeof

Delivery

RemarksIn

FiguresIn words

1 2 3 4 5 6 7 8

1 Socket 480 Nos Free of costDam siteKevadiaColony

2 Zinc 1560 Kg Free of costDam siteKevadiaColony

Dy. AccountantN.P.Gates Division

Kevadia colony

Dy.Executive Engineer,Unit-4, N.P.Gates Division

Kevadia colony

Executive Engineer,N.P.Gates Division

Kevadia colony

36


SCHEDULE-B(Schedule of Quantities)

Name of work:- “Supply of 44mm diameter Galvanized (A-type) wire rope with 6/37construction, with fiber main core , right hand lag’s lay, UTS : 180Kg/mm2, minimum breaking load 103 MT as per IS 2266-2002 andoriginal design & drawings for radial gates of Sardar SarovarNarmada Project at dam site kevadia colony”

Sr.No

Description of item Quantity Unit Rate in Rs. AmountIn Rs.In Figure In words

1 2 3 4 5 6 7Item No.1

1 Supply of 44mm diameterGalvanized (A-type) wirerope with 6/37construction, with fibermain core , right hand lag’slay, UTS : 180 Kg/mm2,minimum breaking load103 MT as per IS 2266-2002 and original design& drawings includingpacking, loading unloadingand transportation at damsite kevadia colony

20000.00 Rmt 1205.95 Rupees Onethousand twohundred five

and ninety fivepaisa only

24119000.00

Tender Amount in Rs 2,41,19,000.00

Rupees Two crore forty one lacs nineteen thousand only.

Dy. AccountantN.P.Gates Division

Kevadia colony

Dy.Executive Engineer,Unit-4, N.P.Gates Division

Kevadia colony

Executive Engineer,N.P.Gates Division

Kevadia colony

37


“I/We am /are willing to carry out the work at………………….. % above / below……………………………percent above / below (should be written in figure and words)estimated rates mentioned above.”

Rate of my/our tender works out as under:

Estimated amount put to Estimated amount put to

Tender Rs…………………………………. Tender Rs………………………………….

% Below…………………………………. % Above…………………………………..

Deduct RS……………………………… Add Rs…………………………………..

Net Rs…………………………………… Net Rs…………………………………..

In words…………………………………… In words…………………………………..

……………………………………………. ………………………………………………………………………………………………………………………………………………….

Note No.1 : Where Gujarat State Public Works Department or Narmada DevelopmentDepartment or Corporation is written the same should be read as SardarSarovar Narmada Nigam limited.

Note No.2 : Material shall be supply as per the detailed specifications given in thetender where such specifications are deficient or not specifically set out thesame shall be carried out as per public works department hand book andother standard specifications of the department or as directed by theEngineer-In –Charge.

Note No.3 : We agree to supply material at……………………… .............(Rupees…………………………………………….only). This quote includes allexpenditures . We are aware that we shall not be liable to be paid orcompensated for any other expenditure for the work to be carried outaccording to the scope of work and conditions mentioned in the tenderdocument. The quote includes expenses for travelling , stationery,manpower, equipment and machinery and all other expenses necessary tocarry out the work.

38


SARDAR SAROVAR NARMADA NIGAM LIMITEDGENERAL INSTRUCTIONS TO TENDERERS

Name of Work: Supply of 44mm diameter Galvanized (A-type) wire rope with 6/37construction, with fiber main core , right hand lag’s lay, UTS : 180Kg/mm2, minimum breaking load 103 MT as per IS 2266-2002 andoriginal design & drawings for radial gates of Sardar SarovarNarmada Project at dam site kevadia colony.

GENERAL CONDITIONS(1) Bids by E-tendering are invited as per schedule of E-tendering indicated in

“Notice Inviting Tenders”.

(2) For manufacturers:-

Procurement shall be preferred from manufacturers. In case manufacturer insists

on engaging a dealer/agent, such dealer/agent is not allowed to represent more

than one manufacturer.

For dealers:-

In case of dealers/agents, Authorized dealer certificate is required from original

manufacturer for this tender. In case bids are received from dealer/agent and

manufacturers both, bid submitted by dealer/agent will be rejected. A dealer

representing more than one manufacturer will be rejected.

(3) The tenderer should quote the percentage rates both in figures and words in

decimal coinage system. No alternation in the form of tender and in the Schedule

of quantities and no additions in the space or specials stipulation should be

made in the tender.

(4) In no case bidder should exempted from depositing Earnest money Deposit” i.e

Bidder must have to deposit “EMD” without EMD, tender will be not accepted.

(5) It must be clearly and definitely understood that the conditions of the contract

and specification given are to be rigidly enforced and no relaxation on the

grounds of customs prevailing to be allowed.

39


(6) The tenderer whose rates are acceptable shall have to enter into agreement and

pay the required security deposit as per rules within 10 days of the receipt of

letter of acceptance, failing which earnest money of Rs.2, 41,200.00 paid shall

be forfeited.

(7) The rates to be quoted will be firm for the period or contract and no variation for

rise or fall either in basic costs or taxes during the period of contract will be

allowed.

(8) The rate should be offered after considering the place of the delivery asshown in the schedule and specified in the conditions. No extraconveyance charges will be borne by the department.

(9) Not more than one tender shall be submitted by a contractor or by a firm of

contractor. NO two concerns in which an individual is interested as a proprietor

and/or a partner, shall tender for the supply of materials. If they do so all such

tenders shall be liable to be rejected.

(10) A tenderer shall produce an income-tax-clearance certificate and Sales TaxRegistration Number, VAT tax Registration Number along with the tenderdocuments.

(11) Submission of a tender by a tenderer implies that he has gone through the notice

and all other contract documents etc. and has made himself aware of the scope

and specifications of the items for which rates are to be offered.

(12) In case of stores accepted as the products of cottage industries/small scale

industries, the inspection shall be carried out only at the factory premises of such

unit at their cost.

(13) In case if the tenderer is convicted of any offence under the Bombay Prohibition

Act, 1949 or Bombay Opium Act, 1936 as applicable to Gujarat State he will be

considered ineligible for being given contracts.

(14) In case if the tenderers are asked to submit a sample alongwith the tenders, the

following instructions are to noted as otherwise the tender will be rejected at the

discretion of the department and the decision of the department will be final and

binding to the contractors.

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(i) The samples shall be produced as and when asked by the department. However

such samples shall not govern the standard of quality of materials to be supplied

except when it is specifically approved by the Tender approving authority.

(ii) This is deleted.

(iii) The upcountry tenderers are requested to send packing note in duplicate along

with the samples. The parcel railway receipt or Road Transport receipt should be

sent under "Fully paid Home Delivery parcel" so that the sample should reach to

the concerned offices on or before the due date, as otherwise the department

will be in no way responsible for getting the parcel cleared from the Railway etc.

(iv) Deleted

(v) Deleted

(vi) After the tenders are decided, rejected samples will be returned to the respective

tenderers provided of course the sample are not destroyed or consumed during

testing and examination. The tenderers will have to make their own arrangement

for it within specified time limit as intimated by the Department failing which the

samples will be disposed off in a manner deemed fit.

(vii) The sample should be offered strictly with the adherence to maintain supplies as

per the same quality at the time of delivery against the orders of the dept. in

order to avoid numerous rejections. The tenderer who cannot comply with the

supplies at the rates as per samples is better advised not to respond to this

tender as otherwise he will have to face the penalties for default and will be dealt

with rigidly by the department.

(15) Warranty / Guarantee, if any, for the stores offered by the contractors should

invariably be stated while offering rates failing which standard clause of the year

will be adopted as Guarantee.

(16) Non compliance with any of the above conditions shall constitute breach of the

same and will render the offer liable for rejection.

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(17) The tenderer is advised to indicate in their offer against each item, whether the

items is imported or indigenous. In case if it is indigenously manufactured

whether it is a product of large scale industries, medium scale industry or small

scale industry and of what state. If the tenderer desires to have approved price

preference of small scale or cottage industries products, the tenderer should

furnish certified authenticated or photo state copies of the registration certificate

issued by the State Industries Commissioner or State Registrar of Co-operative

Societies, Gujarat State, with whom it is registered.

(18) All questions, disputes or difference arising under, out of or in connection with

the contract if concluded shall be subject to the exclusive jurisdiction of the court

at the Headquarter of the Executive Engineer who signs this contract document

on behalf of the Governor of Gujarat.

(19) The terms and conditions that may appear in printed, cyclostyled or in any other

form on covering letter of the tenderer accompanying the tender will not be taken

notice of. Only those conditions which appear in the body of the letter will be

taken for consideration.

(20) Tax exemption is not allowed in SSNNL. All taxes and levies are applicable to

the bidders and born by bidder.

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TECHNICAL SPECIFICATION OF 6X37, GALVANISED (A-type) FIBER MAIN CORE WIRE ROPE, 44 MM DIA

The wire rope shall be 44mm diameter Galvanized (A-type) with 6/37 construction, with

fiber main core , right hand lag’s lay, UTS : 180 Kg/mm2, minimum breaking load 103

MT as per IS: 2266-2002 and original design & drawings including packing, loading

unloading and transportation at dam site kevadia colony with a total length of 20000

Rmt

The rope shall be in reel/coil length of 40 mtr and packed in wooden box. Before cutting

wire rope in required length, seizing should be placed on both the side. Care has to be

taken in case of percussive or shearing method to ensure that the seizing or rope lay is

not disturbed

Supplier shall have to carry out one end socketing activity at manufacturer’s workshop

by cleaning, brooming, preparation of end of wire rope for socketing and pouring of

material in to socket under supervision of the technical expert. All these activity shall be

carried out as per instruction, direction, and recommendation of Manufacturer and in

accordance to IS : 3937 and overall supervision of Engineer-in –charge. The agency

has to collect the socket and pouring material (Zinc) from SSNNL Dam site kevadia

colony at his own cost as per “Schedule- A.”

Tests on Wires Prior to Rope Manufacture:

The rope manufacturer shall ensure that the wires comply with IS: 1835 and in

particular meet the requirements as per IS: 6594-2001 standard with regard to

tensile, torsion, reverse bend and when appropriate, galvanizing tests. The test

results shall be recorded and shall be available for inspection by the purchaser or

his representative at the manufacturers' works. The copy of the test results shall be

supplied to the purchaser if so desired in the original enquiry or order for the rope.

Tests on Completed Ropes

Sampling procedure and following tests should be carried out as per IS: 6594-2001

1. Tensile test for individual wires and for wire rope.

2. Torsion and Bend test

3. Dimensions test

4. Weighing balances

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5. Load test at 125% of the design load shall be carried out for randomly selected 4(Four) Nos. of coils.

6. Destruction test of one coil shall be carried out in presence of Engineer-In –charge or his representative.

All above required tests shall be carried out by vendor at no extra cost with

following terms and conditions.

I. SSNNL may decide to inspect itself/arrange third party at supplier worksitself as and when necessary with prior intimation to the supplier. Noadditional charges shall be claimed for such inspections.

II. Latest applicable revisions of standards/procedures to be referred.

III. Guarantee certificate and Load test certificates required along with supplies.

IV. With each coil or reel of completed rope the manufacturer shall supply acertificate of test

V. Any inspection carried out before supply by supplier / incoming stage atSSNNL notwithstanding, if any defect/non-conformity is noted duringprocessing, the same shall be attended/replaced by vendor at no extra cost.

Mode of payment and measurement:-The unit of measurement is Rmt of supplied wire rope. The payment shall be made at

the rate per Rmt of wire rope supplied including cost of loading, unloading and

transportation at dam site kevadia colony. The rate shall also inclusive of activity for

socketing at manufacturer’s workshop. The rate also include the cost of all testing of

wire rope. The rate shall be inclusive of all applicable prevailing taxes.