sbga 2012 conference: mobile technology for the facilities director
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Mobile Devices for Facility Directors
The Tools of Today and Tomorrow
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Introductions
Brian Cruz Account Manager, NY, SchoolDude.com
Matt LightnerApplications Engineer, SchoolDude.com
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Don’t forget our 2013 University will be April 20-24th! www.schooldude.com/university
Today’s AgendaSchoolDude.com Overview/Perspective
2012 K-12 Facilities Management Survey Results: Mobile Device Technology
Maintenance Management Headaches
How Facilities can use Mobile Technology
Question & Answer
Hands on: Tablets
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Don’t forget our 2013 University will be April 20-24th! www.schooldude.com/university
Our Perspective
Nation’s #1 provider of operational management solutions for education Serving 5,700 School Districts, Independent
Schools, Colleges and Universities Worldwide! Simple, easy to use
Access from anywhere via the web – cloud basedNo hardware and/or software to download or
maintain Help educational institutions save money!
Created more than $1 billion in savings for educational institutions so far!
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Don’t forget our 2013 University will be April 20-24th! www.schooldude.com/university
Presence in the State of New York
300 educational institutions in New York use SchoolDude for operations management
Scalable small-->large throughout the state
Clients range from 100 students to 30,000 students
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Don’t forget our 2013 University will be April 20-24th! www.schooldude.com/university
2012 K-12 Schools Facilities Management Survey
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Don’t forget our 2013 University will be April 20-24th! www.schooldude.com/university
2012 K-12 Schools Facilities Management Survey
![Page 8: SBGA 2012 Conference: Mobile Technology for the Facilities Director](https://reader035.vdocument.in/reader035/viewer/2022062701/5539ac3f4a7959b26f8b49ef/html5/thumbnails/8.jpg)
Don’t forget our 2013 University will be April 20-24th! www.schooldude.com/university
2012 K-12 Schools Facilities Management Survey
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Don’t forget our 2013 University will be April 20-24th! www.schooldude.com/university
2012 K-12 Schools Facilities Management Survey
![Page 10: SBGA 2012 Conference: Mobile Technology for the Facilities Director](https://reader035.vdocument.in/reader035/viewer/2022062701/5539ac3f4a7959b26f8b49ef/html5/thumbnails/10.jpg)
Don’t forget our 2013 University will be April 20-24th! www.schooldude.com/university
2012 K-12 Schools Facilities Management Survey Results: Mobile Device Utilization
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Don’t forget our 2013 University will be April 20-24th! www.schooldude.com/university
2012 K-12 Schools Facilities Management Survey Results: Mobile Device Utilization
![Page 12: SBGA 2012 Conference: Mobile Technology for the Facilities Director](https://reader035.vdocument.in/reader035/viewer/2022062701/5539ac3f4a7959b26f8b49ef/html5/thumbnails/12.jpg)
Don’t forget our 2013 University will be April 20-24th! www.schooldude.com/university
2012 K-12 Schools Facilities Management Survey Results: Mobile Device Utilization
![Page 13: SBGA 2012 Conference: Mobile Technology for the Facilities Director](https://reader035.vdocument.in/reader035/viewer/2022062701/5539ac3f4a7959b26f8b49ef/html5/thumbnails/13.jpg)
Don’t forget our 2013 University will be April 20-24th! www.schooldude.com/university
2012 K-12 Schools Facilities Management Survey Results: Mobile Device Utilization
![Page 14: SBGA 2012 Conference: Mobile Technology for the Facilities Director](https://reader035.vdocument.in/reader035/viewer/2022062701/5539ac3f4a7959b26f8b49ef/html5/thumbnails/14.jpg)
Don’t forget our 2013 University will be April 20-24th! www.schooldude.com/university
Quick Example: Cost Justification
• 2,000 student district– Average 1 work order per student– Average 30 minutes per work order
• Survey Results: 25% Productivity Gains– Approximately 8 minutes per work order
• Approximately 270 hours/33 days of Productivity Gains
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Don’t forget our 2013 University will be April 20-24th! www.schooldude.com/university
Facilities in the Past
1. Custodial Operations2. Maintenance Operations3. Ground Operations4. Electrical/gas utility5. Pest Control (in-house)6. Playground equipment7. Roofs8. Safety-general9. School closings10. Vandalism
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Don’t forget our 2013 University will be April 20-24th! www.schooldude.com/university
Facilities Responsibilities Today
1. Custodial Operations2. Maintenance Operations3. Ground Operations4. Electrical/gas utility5. Pest Control (in-house)6. Playground equipment7. Roofs8. Safety-general9. School closings10. Vandalism11. Mold Management12. Asbestos (AHERA)13. Carbon Dioxide Testing14. Lead in water15. Natural gas volume purchasing16. Electrical volume purchasing17. CAS18. CMMS with preventative maintenance19. Electromagnetic emissions20. Emergency/disaster plans21. Energy management systems22. Energy Education23. Data based custodial schedules24. Rentals, community usuage
25. ADA
26. Owners Construction Rep.27. Indoor Air Quality28. Lead in the paint29. Integrated Pest Management30. Privatized custodial31. Purchased services management32. Recycle waste program33. Re-locatable classrooms34. Right to Know Act35. Underground storage tanks36. Budget planning37. Labor law issues38. Custodial equipment management39. Quality assurance program40. Hazardous Waste Removal41. Security Systems42. Carbon footprint issues43. Life/Safety Planning44. Playground Equipment45. Expanded athletic programs46. Swimming pool management47. Indoor track & field48. Fertilization & weed control49. Artificial athletics fields
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Don’t forget our 2013 University will be April 20-24th! www.schooldude.com/university
Current Challenges: Buildings & Budgets
• Buildings
Increased Complexity
Increased Use & Demand
Increased Enrollments
Longer Life Expectancies
• Budgets
Environmental Conditions
Inadequate Funding
Inadequate Staffing
Deferred Maintenance
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You Need Better Tools!
Today, More than Ever Before!
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Conventional Tools
What comes to mind when you hear the word “tools”?
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Don’t forget our 2013 University will be April 20-24th! www.schooldude.com/university
Conventional ToolsHammersDrillCircular SawScrewdriversAllen WrenchesSocket SetsPliers
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What Does This All Mean?
Time is Lost!
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Don’t forget our 2013 University will be April 20-24th! www.schooldude.com/university
Other Ways Time is Lost?
Checking work orders in a computer
Closing work orders in a computer
Entering time in the computer
Looking up parts back at the shop
Looking at plans back at the shop
Checking e-mail back at the shop
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What if You Could Get That Time Back?
You Can!
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Don’t forget our 2013 University will be April 20-24th! www.schooldude.com/university
Mobile Technology: Tablets/Smartphones
iPad, iTouch, iPhoneSamsung GalaxySony TabletGoogle Nexus 7Motorola ZoomKindleBlackberry PlaybookMany, many more!
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Don’t forget our 2013 University will be April 20-24th! www.schooldude.com/university
Case Study: Humble ISD (TX)
Deployed 50 iPads to technicians30k student district
Moved to paperless process
Improved response time
Dramatic increase in work orders processedSchoolDude MD: 30k work orders processedSchoolDude MD + iPAD: 60k work orders processed
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Don’t forget our 2013 University will be April 20-24th! www.schooldude.com/university
How Can Facilities Use Mobile Devices?
Time Sheet Submittal
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Don’t forget our 2013 University will be April 20-24th! www.schooldude.com/university
How Can Facilities Use Mobile Devices?
Checking E-mail Correspondence
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Don’t forget our 2013 University will be April 20-24th! www.schooldude.com/university
How Can Facilities Use Mobile Devices?
Calendar Duties
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Don’t forget our 2013 University will be April 20-24th! www.schooldude.com/university
How Can Facilities Use Mobile Devices?
Applications: Evernote, Splashtop, PDF, iCody
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Don’t forget our 2013 University will be April 20-24th! www.schooldude.com/university
Applications: A Closer Look at iCody
WiFi Barcode ReaderiPhone and iPad ApplicationCan replace USB barcode
scannerScan a wide range of barcode typesCost Effective: $7.99
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Don’t forget our 2013 University will be April 20-24th! www.schooldude.com/university
Mobile Applications: Improve Productivity
DropBox for synchronized file/folder access to multiple devices and sharing abilities
Evernote for meeting notes that include photos, audio recording and ability to add apps for handwriting. You can share and email them and syncs with your multiple devices.
Fileboard can link DropBox, Evernote, Gmail, Sharepoint and other file applications into one view for updates and edits, redline docs for review and electronically sign documents
Google Maps
Dragon for audio-to-text. You can talk into the microphone and it will dictate your comments that can be copied/pasted into anything else.
Sign-N-Send. allows you to open docs such as a PDF to sign and notate. You can email the results or add it to dropbox. great for signing work orders, delivery slips, etc.
Mindjet. Allows you to map out processes or work or workflows.
iTranslate. Allows you to speak and see the translation for
around 30 languages. Google may have something for voice also in addition to their text and webpage translators.
Voxer. Allows to you to send voice messages or text or pics, and is similar to a push-to-talk some guys may remember from the Nextel days.
HeyTell. Pre-Voxer push-to-talk messenger.
Skype. Allows you to talk/video chat with other users, very internationally recognized.
AutoCAD WS. allows you to view, edit and share CAD files, plus annotate and revise drawings
Projectbook. Alternative to Evernote, but not as prevalent in the market or compatible with other apps, but good for project managers to consider.
iScope for project management that will also integrate with some apps like Dropbox.
iTunes U and TED for professional development podcasts
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Don’t forget our 2013 University will be April 20-24th! www.schooldude.com/university
How Can Facilities Use Mobile Devices?
Building Drawings
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Don’t forget our 2013 University will be April 20-24th! www.schooldude.com/university
How Can Facilities Use Mobile Devices?
Parts Manual
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Don’t forget our 2013 University will be April 20-24th! www.schooldude.com/university
How Can Facilities Use Mobile Devices?
Processing Work Orders
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Don’t forget our 2013 University will be April 20-24th! www.schooldude.com/university
Case Study: Abilene Christian University(TX)
5,000 students
Deployed iPads to technicians (mounted in trucks)
Ability to view new work orders in field
Ability to request new work orders
Ability to close work order in the field
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Don’t forget our 2013 University will be April 20-24th! www.schooldude.com/university
How Can Facilities Use Mobile Devices?
iPad Mounted in Truck: Abilene Christian University (TX)
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Don’t forget our 2013 University will be April 20-24th! www.schooldude.com/university
Mobile Device Technology: Benefits to Facilities Directors
Increase ProductivitySave TimeIncrease AccountabilityMore Accurate Data/ReportingQuicker Response TimeBetter Use of Staff Time
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Don’t forget our 2013 University will be April 20-24th! www.schooldude.com/university
Questions?
Brian Cruz NY Account Manager, SchoolDude.com
(877) [email protected]
Matt LightnerApplications Engineer, SchoolDude.com