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Hotham, Emma

From: @byrongroup.com.au>Sent: Tuesday, 31 March 2015 8:45 AMTo: McEvoy, SimonCc: Leigh O'brienSubject: Byron Group 8 cell Lightweight and Fuso Canter PricingAttachments: Quote Fuso Canter 515 mwb Duonic AMT Euro5 FEB21 Byron Group ACT Corrective Services

Q54715.pdf; 515 Wide FEB21.pdf; SHVQ1077V2 ACT DCS Quote 8 seater Lightweight.pdf

Hi Simon,

I have spoken to production regarding lead time, of course it’s a very busy time of year for us. They are at this point saying if we received your order now, that they may require to complete due to some long lead time items and current workload. Of course, if that doesn’t work for you, let me know ASAP and I will try to re‐negotiate with production manager.

Please see attached updated quote with new pricing reflected.

I have also spoken with Fuso head office, they have sent me your pricing (attached and refer below) and advised that they have one of these vehicles in stock available for immediate delivery to us. Once we have completed, it will be transported to ACT dealership for P.D, rego etc and they will do the handover.

Again, we can organise a Byron Group Staff member to do our part of the handover and explain how to operate everything correctly.

Let me know if you have any questions.

Direct: | Phone: 1800 754 121 | Mobile: Fax: +61 2 9475 4138 Address: 45 Britton Street, Smithfield NSW 2164 (PO Box 2576) Email: @byrongroup.com.au | Web: www.byrongroup.com.au

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From: @daimler.com [mailto: @daimler.com] Sent: Monday, 30 March 2015 5:33 PM To: Subject: RE: Fuso Canter Pricing

Hi ,

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Please find attached a quotation on the Fuso Canter 515 mwb Duonic Cab/Chassis model.

I have included some key options, also the key features of this model are;

‐ 12 Mth / 30,000km Service Intervals (class leading Japanese) ‐ 150 Hp ‐ Class leading Tare Weight (against our Japanese competitors) ‐ In dash Multi Media unit with large 6.1“ Colour Screen ‐ 6 Spd dual clutch Duonic Gen2 AMT incl Park Position ‐ Car Like Control ‐ Factory 3 Yr Commercial Navigation Maps ‐ In dash Gearshift ‐ Walk Through Cabin Design ‐ Drivers Suspension Seat ‐ Driver and Passenger SRS Air Bag ‐ 12v Power Accessory Outlet ‐ Diesel Particulate Filter with Auto Regeneration ‐ Colour In Dash Filter Level Display ‐ Extended Factory 5 Yr / 200,000km Warranty ‐ Genuine Fuso Reverse Camera option

This includes delivery to you and then back to ACT, on roads would be at cost as additional charge at time of delivery.

Thank you for the opportunity to quote, if you need anything further, please just let me know.

Kind Regards,

Fuso Truck & Bus

Mercedes‐Benz Australia/Pacific Pty Ltd Suite 2, Level 3, 45 ‐ 47 Scott St, Liverpool | NSW, Australia, 2170 P +61 | F +61 2 8763 8723 | M +61

| E @daimler.com

This email is confidential and may be privileged. If you are not the intended recipient, privilege is not waived and you must not retain, disclose, print, copy, forward or use this email and must permanently delete it and notify the sender. This email may not be error or virus free. All written communications on which you seek to rely must be signed by two signatories, one being a director, company secretary, managing director, general manager, dealer principal or company lawyer.

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Fuso Truck & Bus

PO Box 175

Liverpool NSW 2170

Ph. (02)

Fax. (02) 8763 8723

30 th March 2015

Quote No: Q54715 Byron Group

45 Britton St, Smithfield NSW 2164 ACT Corrective Services

Dear ,

Thank you for the opportunity to provide a quotation for the supply of a new Mitsubishi Fuso

Canter 515 mwb Single Cab Duonic model, please find pricing and specification information below.

SPECIFICATION

MODEL:

MODEL CODE: FEB21ER3SFAC (Wide Cab)

GVM / GCM: 4,500kg / 8,000kg (Car Licence)

WHEELBASE: 3,400 mm

SEATING CAPACITY: 3 Incl Driver

ENGINE: Mitsubishi (4P10) Diesel, Four Cylinder In Line,

DOHC, 4 Valve Per Cyl, Variable Geometry Turbo,

Piezo Injectors & Silicon Carbide Diesel Particulate Filter

EEV Rated ‐ Enhanced Environmentally Friendly Vehicle

DISPLACEMENT: 3.0L

MAXIMUM POWER: 110 KW @ 3500 RPM (150Hp)

MAXIMUM TORQUE: 370Nm @ 1600 rpm

TRANSMISSION: 6 Speed Duonic Gen2 (Dual Clutch) AMT with In ‐ Dash Gearshift Control

POWER STEER: Standard

BRAKE ‐SERVICE: Disc Brakes Front & Rear, Hyd Dual Circuit with ABS

BRAKE ‐EBD: Included (Electronic Brake Distribution)

BRAKE ‐AUXILIARY: Exhaust Brake

FUEL TANK CAPACITY: 100 LTR with Locking Fuel Cap

FRONT SUSPENSION: Independent Front Suspension (IFS)

REAR SUSPENSION: Parabolic Leaf, Double Acting Shock Absorbers

DRIVERS & PASS SRS AIR BAG: Standard Feature

HILL START ASSIST: Standard Feature

DRIVER SUSP SEAT: Standard Feature

IN‐DASH DISPLAY ‐ DPF STATUS: Standard Feature

Standard Feature

CABIN: ECE29 Approved Cabin (Strength)

Electric Windows / Remote Central Locking

Heated External Mirrors

Mitsubishi Fuso Canter 515

Mitsubishi Canter 515

Cont

12 MTH / 30K SERVICE INTERVALS:

Mitsubishi Fuso Canter 515

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Quote No: Q54715

(FEB21ER3SFAC)

$

2015 Complied ‐ Euro5 Cab/Chassis

National Fleet Discount: ‐

Cab/Chassis Price Quoted: $

Integrated Air Conditioning std

5 Yr / 200,000km Extended Factory Warranty Incl

Fuso Genuine Multi Media Unit (Incl Commercial Mapping Card) :In Dash Sat Nav (3 Yr Map Upgrades), Bluetooth, CD, Digital Radio Std

Required Option;Prisoner Vehicle Spec ‐ Alternator Upgrade $

Option;Tint $Moulded Floor Mat $Reverse Camera ‐ Connected to Multi Media $

Sub Total $

GST $

Total Per Unit $

Pricing quoted includes Dealer pre delivery and GST. Excludes registration and stamp duty.

Passenger Susp Seat Excluded.

Validity:All base prices quoted are fixed for 60 days from date of quotation.

Terms of Settlement:The settlement policy of our truck dealers is bank cheque or approved company cheque upon delivery

Any variance sought outside these terms would require negotiations with the delivering dealer.

Mitsubishi Fuso can fulfil your fleet transport needs. If you have any further questions please don't

hesitate to contact me.

Yours faithfully

Fuso Truck & Bus Fuso Truck & Bus www.fuso.com.au

FUSO TRUCK & BUS

SUITE 2, LEVEL 3, 45‐47 SCOTT ST LIVERPOOL NSW 2170

Proposal for:

Vehicle Model:

Private & Confidential

List Price ‐ Canter 515 Wide Cab mwb Duonic AMT (Euro5)

Accessories:

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SG Fleet UK Limited is registered in England and Wales under registered number 6143809. The registered office is situated at Warwick Mill Business Centre, Warwick Bridge, Carlisle, CA4 8RR. SG Fleet UK Limited is authorised and regulated by the Financial Conduct Authority – registration number 625294 SG Fleet Australia Pty Limited is registered in New South Wales, Australia ABN 15 003 429 356. The registered office is situated at Level 2, Building 3, 20 Bridge Street, Pymble, NSW, 2073.

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Hotham, Emma

From: McEvoy, SimonSent: Friday, 11 September 2015 11:29 AMTo: JACSFleetCc: Goodman, ThereseSubject: CTU VehicleAttachments: Byron Group 8 cell Lightweight and Fuso Canter Pricing

Good morning, I have been instructed to go ahead and have the process started to lease a vehicle to replace the larger of our Court Transport vehicles.

We have been dealing with the Byron Group who have been building these vehicles for several other jurisdictions.

I have attached details of the vehicle we have been discussing with Byron Group.

Could you please send me a quote for the whole vehicle including the lightweight cell from SG FLEET.

Thanks Simon

Simon McEvoy l Finance Coordinator Phone: (02) 62072830 l Fax: (02) 6207 0191 [email protected] ACT Corrective Services l Justice and Community Safety Directorate l ACT Government 10400 Monaro Highway, Hume ACT 2620l GPO Box 158 Canberra City ACT 2601 l www.cs.act.gov.au

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Hotham, Emma

From: McEvoy, SimonSent: Wednesday, 16 September 2015 11:28 AMTo: Goodman, ThereseSubject: CTU VehicleAttachments: Doc lease quote request CTU Vehicle.docx

Hi Therese, I’ve been asked to complete the attached form for the new vehicle some points I will need to discuss with our fleet section.

I wanted to make sure you were happy with the length of the lease, I’ve put down 96 months or 8 years and 80,000 km’s averaging 10,000 per year. Let me know if you would like this adjusted or if there are any other changes you would like me to make. I will send this back to our fleet section and discuss any remaining points with Dave O’Connor next week when he returns to work.

Regards Simon


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Hotham, Emma

From: McEvoy, SimonSent: Thursday, 1 October 2015 11:53 AMTo: Taylor, Don; Rushton, PaulCc: Collins, Gordon; Clarke, Ray; Goodman, ThereseSubject: CTU Vehicle

Good morning, I’ve been given notification today that the new CTU vehicle should arrive towards the end of January 2016. There is an approval to be signed off by Bernadette which will finalise the formal order.

This vehicle is being leased through SG Fleet so any servicing, breakdowns etc will be dealt with through the current arrangement.

If I receive any further updates I will forward them.

Regards Simon


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Hotham, Emma

From: Corich, LuiginaSent: Wednesday, 2 November 2016 4:11 PMTo:Cc: Quade, Darran; Goodman, Therese; Rae, Joshua; O'Connor, David; Drory, AntjeSubject: FW: ACT Corrective Services Vehicles [SEC=UNCLASSIFIED]Attachments: RE: ACT Corrective Services Vehicles - Order A452521 - AUVBM-1428 [SEC=UNCLASSIFIED];

20161102150652593.pdf

Importance: High

Hi

Thank you for taking my call this afternoon. I draw your attention to the email below received from Corrective Services and more importantly to the email sent by SG Fleet ) addressed to Josh Rae (Corrective Services).

As discussed, in November 2015 the ED, Capital Works and Infrastructure approved a work order to SG Fleet for the vehicle plus the build cost. The order has been with SG Fleet for more than a year (see attached).

I note SG’s advice “…The business of Byron Group is seeking expressions of interest in purchasing so we are waiting on seeing the outcome of that process before we recommend to you way forward. Short answer is no quick fix on this problem as we are informed that other business like Varley are over stocked due to Byron Groups misfortune. ……if you have suggestions please let me know”. I further note from this same email traffic that the first we knew about Bryon’s involuntary administration was by Bryon themselves!

I would be grateful, as the Territory’s representative for managing the SG Contract, if you would pleas look investigate this issue as a matter of urgency. I am particularly interested in confirming SG’s contractual responsibility in relation to Byron Group – noting that the Territory does not have a contractual responsibility for third party providers. I am also concerned about the commentary made by SG that there is no quick fix to the problem noting that they have had this request for 12 months and their original quotation noted a build construction time frame of

. I would have thought a professional organisation like SG Fleet would have, as part of its contract management responsibilities for third party providers and specifically for ensuring that Bryon Group’s delivery program was being met, would have had early indications that Bryon was experiencing financial difficulty long before now e.g. continued extension of the delivery program.

Would you please advise what action plan will be implemented to ensure that Corrective Services’ vehicle is delivered as soon as possible. In the meantime I will ensure that Corrective Services does not enter into further discussions with SG Fleet and or other nominated contacts (see below) mitigating further potential risk to the Territory in relation to this project.

Your urgent advice is appreciated. Please give me a call if you need more info.

Kind regards Lui

From: Rae, Joshua Sent: Wednesday, 2 November 2016 12:02 PM To: Corich, Luigina Cc: Goodman, Therese

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Subject: FW: ACT Corrective Services Vehicles [SEC=UNCLASSIFIED] Importance: High Hi Luigina, Therese Goodman has requested I contact your team in regards to the below vehicle and suggested you may be able to assist, I am unsure if you are the best person but please point me in the correct direction if not. ACTCS Has had a Prison Transport vehicle on order for some time now and has experienced many delays and reviewed delivery dates. This has forced ACTCS to request continued extensions on the lease for our Mercedes Sprinter Vehicle that has become a high risk due to its age etc. This is the only vehicle of its capability that ACTCS possess for the required daily transport duties of detainees so a breakdown or unscheduled maintenance or repair could cause significant issues. The new vehicle is already around 12 months overdue for delivery and as you can see below, the manufacturing company has recently been placed into voluntary administration. Communication between SG Fleet and Byron Group has been very limited in terms of receiving any updates on this build and since going into administration is proving even harder. I managed to track down the contact details for the Production Supervisor at the Victorian Byron Group plant where the construction is taking place. This morning he has informed me that most staff have been stood down and he has been notified by the administrators to cease all work on our vehicle until further notice, but continue to build 13 Ambulances for VIC. At this stage, with the uncertainty around the future of the Byron Group Holdings we think it may be necessary to explore alternative options and suppliers in order to have a new vehicle operational as soon as possible. Please also see attached emails from SG Fleet who have indicated this project has come to a standstill.

If you could please advise of the best way to move forward and progress this project I would greatly appreciate it . Waiting around for a possible restructure of Byron Group Holdings does not seem like an adequate solution for ACTCS and offers high risks. My contacts to date if required for further information;

– SG Fleet Technical and Disposal Manager @sgfleet.com

p: | m:

– Byron Group Commercial Manager Email: @byrongroup.com.au Direct: | Phone: 1800 754 121 | Mobile:

– PPB Administrator Email: @ppbadvisory.com.au Ph:

– PPB Administrator Email: @ppbadvisory.com.au Ph:

– Byron Group Production Supervisor Victoria Ph:

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I look forward to hearing from you. Kindest Regards, Joshua Rae Contracts, Procurement & Fleet Officer ACT Corrective Services | GPO Box 158 Canberra ACT 2601 E: [email protected] | P: (02) 6205 0213 | F: (02) 6207 1574

From: [mailto: @byrongroup.com.au] Sent: Wednesday, 19 October 2016 10:33 AM To: Rae, Joshua; Collins, Gordon Cc: @ppbadvisory.com.au Subject: ACT Corrective Services Vehicles [SEC=UNCLASSIFIED] Importance: High Hi Josh, Apologies for emailing this news, I tried to call this morning but missed you. I have already spoken to Gordon Collins and to from Sg fleet in relation to this. As discussed with Gordon and our company has been placed in voluntary administration as of Monday this week and is for the moment being managed by an external company. Byron Group has been asked to provide a report surrounding all “work in progress” vehicles to the administrators, which includes your 8 seat lightweight inmate transport that we have been building. The administrative team will be working through this report and will be available to discuss this with you. We are hopeful of a positive outcome for our company and I will keep you posted. The contact for the administrative team is :

Ph: Email: @ppbadvisory.com.au Regards


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From: Sent: Thursday, 6 October 2016 3:44 PM To: 'Rae, Joshua' Cc: Subject: RE: ACT Corrective Services Vehicles [SEC=UNCLASSIFIED] Hi Joshua, Please find attached stage one build pictures. As you can see they have started construction. Walls will go in next and then cells. Manufacturing has commenced on all items and is various stages of completion and I believe most of the long lead time purchased in parts are either received or on their way to us. Now that assembly has started, each week we will see movement on the job and I will send progress shots as I receive them from VIC workshop. Talk soon!



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From: Rae, Joshua [mailto:[email protected]] Sent: Friday, 30 September 2016 2:12 PM To: Subject: RE: ACT Corrective Services Vehicles [SEC=UNCLASSIFIED] Thanks very much Look forward to hearing from you with an update on the build in progress. Thanks, Josh

From: [mailto: @byrongroup.com.au] Sent: Friday, 30 September 2016 2:09 PM To: Rae, Joshua Subject: RE: ACT Corrective Services Vehicles [SEC=UNCLASSIFIED] Hi Joshua, Please find layout drawings attached as requested. Regards

Direct: Phone: 1800 754 121 | Mobile: Fax: +61 2 9475 4138 Address: 45 Britton Street, Smithfield NSW 2164 (PO Box 2576) Email: @byrongroup.com.au | Web: www.byrongroup.com.au


From: Rae, Joshua [mailto:[email protected]] Sent: Friday, 30 September 2016 11:32 AM To: Cc: Subject: RE: ACT Corrective Services Vehicles [SEC=UNCLASSIFIED] Hi Any luck tracking down the iLoad designs? Sorry to be a pest but these are urgently required for some work going on at the AMC. Thanks, Josh

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From: [mailto: @byrongroup.com.au] Sent: Thursday, 29 September 2016 10:00 AM To: Rae, Joshua Cc: Subject: RE: ACT Corrective Services Vehicles [SEC=UNCLASSIFIED] Hi Josh, I will contact Vic for an update and come back to you as soon as they come back to me. Please find attached the drawings and user guide as requested for the current build. I’ll have to locate the I‐Load ones and come back to you with those. Regards



From: Rae, Joshua [mailto:[email protected]] Sent: Thursday, 29 September 2016 9:30 AM To: Subject: ACT Corrective Services Vehicles [SEC=UNCLASSIFIED] Hi How is our Prison Module coming along? Can you please send me some design drawings for both the new vehicle under construction and the modules you provided for our Hyundai iLoad vans? Thanks! Kindest Regards, Josh Rae Contracts, Procurement & Fleet Officer

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ACT Corrective Services | GPO Box 158 Canberra ACT 2601 E: [email protected] | P: (02) 6205 0213 | F: (02) 6207 1574

----------------------------------------------------------------------- This email, and any attachments, may be confidential and also privileged. If you are not the intended recipient, please notify the sender and delete all copies of this transmission along with any attachments immediately. You should not copy or use it for any purpose, nor disclose its contents to any other person. -----------------------------------------------------------------------

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Hotham, Emma

From: @sgfleet.com>Sent: Wednesday, 2 November 2016 10:46 AMTo: Rae JoshuaCc:Subject: RE: ACT Corrective Services Vehicles - Order A452521 - AUVBM-1428 [SEC=UNCLASSIFIED]

Josh I spoke to from Byron group last week and the chassis as you know is at Byron Group and the build is estimated at being only about 20%, all work has stopped on line 3 which the prison van is on until further notice. The business of Byron Group is seeking expressions of interest in purchasing so we are waiting on seeing the outcome of that process before we recommend to you way forward. Short answer is no quick fix on this problem as we are informed that other business like Varley are over stocked due to Byron Groups misfortune. Will keep you informed of events or if you have suggestion please let me know.

SG Fleet Australia Pty Limited Building F, 3 Campus Business Park,350 Parramatta Rd Homebush, NSW 2140 Australia Locked Bag 1003, Gordon, NSW 2072 Australia p: | m:

@sgfleet.com | www.sgfleet.com

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From: Sent: Tuesday, 1 November 2016 9:05 PM To: Subject: Fwd: ACT Corrective Services Vehicles - Order A452521 - AUVBM-1428 [SEC=UNCLASSIFIED] Hi

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Are you please able to give Josh an update on the Corrective Services Prisoner Build currently at Byron Group auvbm‐1428 Thank you Regards Sent from my iPhone Begin forwarded message:

From: "Rae, Joshua" <[email protected]> Date: 1 November 2016 at 4:41:30 PM AEDT To: @sgfleet.com> Subject: RE: ACT Corrective Services Vehicles ‐ Order A452521 ‐ AUVBM‐1428 [SEC=UNCLASSIFIED]

Hi Have been trying to call you but no luck. Could you please provide an update on this situation. Thanks, Josh

From: [mailto: @sgfleet.com] Sent: Monday, 24 October 2016 12:05 PM To: @ppbadvisory.com.au Cc: @ppbadvisory.com.au; @byrongroup.com.au); Rae, Joshua; Collins, Gordon Subject: ACT Corrective Services Vehicles [SEC=UNCLASSIFIED] - Order A452521 - AUVBM-1428 Good Afternoon Can you please provide a progress report as requested below Please call me if you have any issues Thank you Regards

SG Fleet Australia Pty Limited Building F, 3 Campus Business Park,350 Parramatta Rd Homebush, NSW 2140 Australia Locked Bag 1003, Gordon, NSW 2072 Australia p: m:


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From: Sent: Wednesday, 19 October 2016 12:54 PM To: @ppbadvisory.com.au Cc: @ppbadvisory.com.au; @byrongroup.com.au); Rae, Joshua; GORDON COLLINS ([email protected]) Subject: ACT Corrective Services Vehicles [SEC=UNCLASSIFIED] - Order A452521 - AUVBM-1428 Importance: High Good Afternoon This build is well over due for completion / delivery, Can you please provide a progress report & an ETA of when you believe the build will be complete & the vehicle delivered? Thank you Regards

SG Fleet Australia Pty Limited Building F, 3 Campus Business Park,350 Parramatta Rd Homebush, NSW 2140 Australia Locked Bag 1003, Gordon, NSW 2072 Australia p: | m:


Please consider the environment prior to printing this communication.For more information about use, disclosure and access, see our privacy policies

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Hotham, Emma

From: Rae, JoshuaSent: Thursday, 20 April 2017 1:41 PMTo: Goodman, Therese; Walton, KateSubject: FW: ACT Corrective Services Prisoner Transport Vehicle [SEC=UNCLASSIFIED, DLM=For-Official-

Use-Only]Attachments: 2017- ACT DCS- 8 Seater-Build Plan.xlsx; $RX4OJXB.pdf; $R2IVTP3.pdf

FYI

From: [mailto: @wadegroup.co.nz] Sent: Thursday, 20 April 2017 1:30 PM To: Rae, Joshua Cc: Leed, Larry; ; Corich, Luigina; Taylor, Don; @sgfleet.com; Subject: RE: ACT Corrective Services Prisoner Transport Vehicle [SEC=UNCLASSIFIED, DLM=For-Official-Use-Only] Good afternoon Joshua Please see attached build schedule with outlined parts and works status, and also general assembly drawings. We are yet to have an answer for you in regard to the suspension and certification but we have the appropriate people working on these issues. I would hope the regular progress photos and site visits are beginning to ease any uncertainty you may have had about our team delivering a quality product. Please don’t hesitate to contact me if you or any of your team have any concerns going forward. Kind Regards

Operations Manager Wade Group 2011 Limited 26 Northway Street, Hamilton, New Zealand www.wadegroupltd.com Byron Wade Pty Limited 2/45 Barclay Road, Derrimut, Melbourne, Australia www.byrongroup.com.au DDI: | Mob:

PLEASE CONSIDER THE ENVIRONMENT BEFORE PRINTING THIS EMAIL

If you receive this message by mistake, please notify the sender at Wade Group 2011 Limited immediately and destroy the message. This message and any attachments may be confidential or privileged. You may be liable if you use or retain this information without Wade Groups permission. Any information that does not relate to Wade Groups official business is not given or endorsed by Wade Group 2011 Ltd. Thank you.

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From: Rae, Joshua [mailto:[email protected]] Sent: Wednesday, 12 April 2017 6:41 p.m. To: < @wadegroup.co.nz>; @byrongroup.com.au> Cc: Leed, Larry <[email protected]>; < @sgfleet.com>; Corich, Luigina <[email protected]>; Taylor, Don <[email protected]>; @sgfleet.com Subject: ACT Corrective Services Prisoner Transport Vehicle [SEC=UNCLASSIFIED, DLM=For‐Official‐Use‐Only] Good Afternoon & Thanks for your time on Monday to show myself and Don Taylor the current status of the ACT Corrective Services Prisoner Transport Vehicle.

As discussed, if you can please put together an accurate timeline or schedule for this build and provide to us before Friday 21st April 2017. Please include all the designs and drawings that you have reviewed and made changes to, for ACTCS viewing. If possible, could you please also provide us with a list of build components with specifications for the entire build‐ and information on current status of these components‐ in stock/ require ordering/ raw materials in stock and require fabrication etc. I am sure some of our questions raised on Monday in regards to many aspects of the build, will be answered by these documents. I will raise any further questions with you as they arise. Please do not hesitate to contact me. Kindest Regards, Joshua Rae Contracts, Procurement & Fleet Officer ACT Corrective Services | GPO Box 158 Canberra ACT 2601 E: [email protected] | P: (02) 6205 0213 | F: (02) 6207 1574


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Hotham, Emma

From: Rae, JoshuaSent: Wednesday, 10 May 2017 11:16 AMTo: Goodman, ThereseSubject: FW: Corrective Services Vehicle update - urgent [DLM=Sensitive]

Sensitivity: Confidential

From: Butchart, Samantha Sent: Wednesday, 10 May 2017 11:13 AM To: Rae, Joshua; Corich, Luigina; O'Connor, David; Taylor, Don Cc: Leed, Larry; Mirzabegian, Sanaz; Purser, Dave Subject: RE: Corrective Services Vehicle update - urgent [DLM=Sensitive] Sensitivity: Confidential Good morning all With reference to the concerns raised surrounding the contractual arrangements in the mail below, my understanding is that advice has been sought from ACTGS by JACS. However, just to confirm the Contracts and Category Management perspective:‐

1. The body build works are not covered under the SG Fleet arrangement. Body builds do not, and are not likely in the future to, form part of the scope of services under the Fleet Services Contract (FSC). Financing of these vehicles, however, it would seem is covered by the scope. Quite how this works in practical terms is something that we would need to clarify going forward with SG Fleet. I feel it important to note that any involvement that SG Fleet have had on this issue is based purely on goodwill and is not as a result of any contractual obligation they have.

2. As with any procurement, if, at the outset, it was estimated that the build was going to cost more than $200 000, a procurement activity should have been registered and the appropriate procurement process followed to ensure that the Territory was adequately covered from a contractual perspective. Generally speaking this would have meant approaching the market in order to seek quotes and ultimately setting up the required contracts between the parties. I am making the assumption that this process was followed, that Byron was the successful supplier and that Corrective Services has a contract in place between itself and Byron. This, of course, may no longer be relevant given the fact that Byron went into liquidation and were bought over by the Wade Group but that is something that we suggest you check with ACTGS (this may be what you checked with them in your RFLA?)

3. In the event that the previous contract is no longer enforceable, it is of critical importance that Corrective Services set up a new contractual arrangement to cover off obligations of the new entity (Wade?) as well as cover off (in detail) the production schedule such that the vehicle is completed as soon as possible. Should the value of this arrangement exceed the $200 000 threshold, please register this activity with Goods & Services.

Kind regards Samantha Samantha Butchart | Manager - Contracts & Category Management | Goods and Services Procurement Phone: +61 2 620 53042 | Mobile Procurement and Capital Works|Chief Minister, Treasury and Economic Development Directorate| ACT Government Level 6, Macarthur House, 12 Wattle Street Lyneham ACT 2602 | ACT Procurement, PO Box 818 Dickson ACT 2602 | www.buying.act.gov.au | www.tenders.act.gov.au

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From: Rae, Joshua Sent: Monday, 3 April 2017 11:54 AM To: Rae, Joshua <[email protected]>; Leed, Larry <[email protected]> Cc: Corich, Luigina <[email protected]>; O'Connor, David <David.O'[email protected]>; Butchart, Samantha <[email protected]> Subject: RE: Corrective Services Vehicle update ‐ urgent [DLM=Sensitive] Sensitivity: Confidential Hi Larry, Just hoping you could please provide some feedback on my below questions so that we can arrange our transport to Melbourne for the Wade group visit on Monday 10/04. As you are aware, ACTCS A/g Executive Director Don Taylor will be attending this visit. His primary concern is that the vehicle is built to meet ACTCS Security needs and requirements from a custodial point of view. Don has however raised some questions in regards to the delivery timeframes of this vehicle and what contractual arrangements are in place for the delivery of this build. With the ongoing complexities of this project, changes of suppliers etc I am unable to answer these questions and believe you may be able to assist in this regard. If you could please get back to myself or Don Taylor directly and provide some further information. Kind Regards, Joshua Rae Contracts, Procurement & Fleet Officer ACT Corrective Services | GPO Box 158 Canberra ACT 2601 E: [email protected] | P: (02) 6205 0213 | F: (02) 6207 1574

From: Rae, Joshua Sent: Friday, 31 March 2017 9:47 AM To: Leed, Larry Cc: Corich, Luigina; O'Connor, David; Butchart, Samantha Subject: RE: Corrective Services Vehicle update - urgent [DLM=Sensitive] Sensitivity: Confidential Hi Larry,

Would you advise any other ACT Government representatives to be present for this meeting? Did you or your team have any intentions of attending? And do you believe SG Fleet should be present for any discussions as we are their client?

Kind Regards, Joshua Rae Contracts, Procurement & Fleet Officer ACT Corrective Services | GPO Box 158 Canberra ACT 2601 E: [email protected] | P: (02) 6205 0213 | F: (02) 6207 1574

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From: [mailto: @sgfleet.com] Sent: Wednesday, 29 March 2017 9:44 AM To: Rae, Joshua Cc: Butchart, Samantha; Leed, Larry; Corich, Luigina; O'Connor, David Subject: RE: Corrective Services Vehicle update - urgent [DLM=Sensitive] Sensitivity: Confidential Hi Joshua, Monday 10th April will be fine. Their new address is 2/45 Barclay Rd, Derrimut which is about 45 minutes from the airport. Please advise your flight times/expected arrival time so that they know when to expect you. Thanks & Kind Regards,

Relationship Manager

SG Fleet Australia Pty Limited Unit 1, Building 2, 1 Dairy Road FYSHWICK, ACT 2609 Australia PO Box 709 Fyshwick ACT 2609 Australia p: | m:



From: Sent: Tuesday, 28 March 2017 4:38 PM To: 'Rae, Joshua' Cc: Butchart, Samantha; Leed, Larry; Corich, Luigina; O'Connor, David Subject: RE: Corrective Services Vehicle update - urgent [DLM=Sensitive] Sensitivity: Confidential Hi Joshua I have proposed the new date and will come back to you once confirmed. Kind Regards,

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From: Rae, Joshua [mailto:[email protected]] Sent: Tuesday, 28 March 2017 3:24 PM To: Cc: Butchart, Samantha; Leed, Larry; Corich, Luigina; O'Connor, David Subject: RE: Corrective Services Vehicle update - urgent [DLM=Sensitive] Sensitivity: Confidential Hi

Unfortunately the first week of April is to short of notice for ACT Corrective Services due to a busy schedule. I would like to propose a visit to the supplier on the following week, Monday 10/04/2017 by two ACT Corrective Services Representatives. In attendance would be; Don Taylor‐ ACTCS A/g Executive Director and myself; Joshua Rae‐ ACTCS Contracts, Procurement & Fleet Officer. Please let me know your thoughts and any further plans. Kind Regards, Joshua Rae Contracts, Procurement & Fleet Officer ACT Corrective Services | GPO Box 158 Canberra ACT 2601 E: [email protected] | P: (02) 6205 0213 | F: (02) 6207 1574

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From: [mailto: @sgfleet.com] Sent: Thursday, 23 March 2017 7:27 AM To: Butchart, Samantha; Dean Acheson; Leed, Larry Subject: RE: Corrective Services Vehicle update - urgent [DLM=Sensitive] Sensitivity: Confidential Hi Samantha, We have finally been able to get in touch with our contact at Wade Group. The build has experienced a slight delay but all required parts have now been manufactured and are ready to be installed. Wade Group will actually be relocating in the next two weeks so with this in mind, they have suggested that JACS and sgfleet visit them in the first week of April. Can you please refer back to JACS and request which day (and time) in the first week of April would suit them? Thanks & Kind Regards,






_________________________

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This e-mail message is intended only for the addressee(s) and contains information which may be confidential. If you are not the intended recipient please advise the sender by return email, do not use or disclose the contents, and delete the message and any attachments from your system. Unless specifically indicated, this email does not constitute formal advice or commitment by the sender or SG Fleet Group Limited (ABN 40 167 554 574) or its subsidiaries. We can be contacted through our web site: www.sgfleet.com. SG Fleet NZ Limited is registered in Auckland Company Number 1920318. The registered office is situated at Level 2, Ferry Building, 99 Quay Street, Auckland SG Fleet UK Limited is registered in England and Wales under registered number 6143809. The registered office is situated at Warwick Mill Business Centre, Warwick Bridge, Carlisle, CA4 8RR. SG Fleet UK Limited is authorised and regulated by the Financial Conduct Authority – registration number 625294 SG Fleet Australia Pty Limited is registered in New South Wales, Australia ABN 15 003 429 356. The registered office is situated at Level 2, Building 3, 20 Bridge Street, Pymble, NSW, 2073.

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Hotham, Emma

From: Rae, JoshuaSent: Monday, 26 March 2018 4:48 PMTo:Cc: @sgfleet.com; ; ; ; ; Robb, Ian; Kent,

Rodney; Dean Acheson; Parrott, Stephen; @wadegroup.co.nzSubject: RE: ACTCS 8 Seater vehicle site inspection report. [SEC=UNCLASSIFIED, DLM=For-Official-Use-

Only]Attachments: ACT- ProgressReport2 Byron Wade Inspection 22.03.2018.docx; 20180322_111012.jpg;

Screenshot_20180326-160206.png; 20180322_111007.jpg; 20180322_113210.jpg; 20180326153926486.pdf

Hi

Thank you for your time to show ACTCS the vehicle last Thursday 22/03. Please see attached report with some comments and additional attachments from ACTCS. This report outlines the areas of concern that were raised with you during the visit. I look forward to your response, and finding a solution to have this vehicle in operation in the very near future.

Kindest Regards, Joshua Rae A/g Finance Coordinator, Contracts and Procurement ACT Corrective Services | GPO Box 158 Canberra ACT 2601 E: [email protected] | P: (02) 6205 0213 | F: (02) 6207 1574

From: : @byronwade.com.au] Sent: Thursday, 22 March 2018 3:37 PM To: Rae, Joshua <[email protected]> Cc: @sgfleet.com; @wadegroup.co.nz>; @byronwade.com.au>;

@byronwade.com.au> Subject: ACTSC 8 Seater vehicle site inspection report. Hi Joshua, Thanks for your visit today 22/03 at BW. Please find attached a list of items identified requiring attention prior to final hand‐over. As discussed, BW is prioritising the punch‐list & will provide ACTCS with the regular updates. Alternatively, ACTCS can assign the SESG team to assess our progress. Please provide feedback if any, as required.

Production Manager

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Ph: Byron Wade Pty Limited Unit 2 / 45 Barclay Road, Derrimut, Melbourne, Australia Email: @byronwade.com.au Web: www.byronwade.com.au

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