schedule d3 data item descriptions introduction none · the supplier shall identify in this section...

DID, Front Cover Introduction

Rev 1

Document No: [*]

Template ref: 05 D3 Front Cover Introduction Unclassified of 1 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ Intellectual Property Rights owned by Vancouver

Shipyards Co. Ltd Duplicate 1of 2

]

Document Identifier Number: [* insert VSY Document #] Rev: 1

Title: DID Front Cover Introduction Ship applicability: All

Document Owner: [* insert name] Document Approver: [* insert name]

Master Template Ref: DID Front Cover (Introduction) Project: [*insert name]

Type Organisation Area Supplier VSY Supplier Code SWBS

DID SCM Subcontracts / SCM [* insert name] [* insert VSY number] [* insert VSY number]

Schedule D3

Data Item Descriptions

Introduction

NONE

Prepared by : Vancouver Sh ipyards Co. L td . 50 Pe mber ton Ave . Nor th Van couver , BC, Canada, V7 P 2R2 Te l : (604) 988-3111 Fax: (604) 984-1636

© Vancouver Shipyards Co. Ltd. 2016

Sch D3 DIDs Front Cover

Document No: [*]

Unclassified Page 1 of 1 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ Intellectual Property Rights owned by Vancouver


]


Title: DID Front Cover Schedule D3 Ship applicability: All


Master Template Ref: DID Front Cover (Schedule D3) Project: [*insert name]

Type Organisation Area Supplier VSY Supplier Code SWBS

DID SCM Subcontracts / SCM [* insert name] [* insert VSY number] [* insert VSY number]

Schedule D3




DID Front Cover Project Management

Rev 1

Document No: [*]

Template ref: 05 D3 Front Cover Project Management Unclassified Page 1 of 1 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ Intellectual Property Rights owned by Vancouver


]


Title: DID Front Cover Project Management Ship applicability: All


Master Template Ref: DID Front Cover (Project Management) Project: [*insert name]

Type Organization Area Supplier VSY Supplier Code SWBS

DID VSY SCM [* insert name] [* insert VSY number] [* insert VSY number]

Schedule D3


Project Management



Non-Compliant PFX or CFX Advice

Document No: VSY-A08.22-0031

Template ref: PM205 Non-Compliant PFX or CFX Advice

Unclassified Page 1 of 2 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2

Document Identifier Number: VSY-A08.22-0031 Rev: 1

Title: Non-Compliant PFX or CFX Advice Ship applicability: All

Master Template Ref: DID PM205 Non-Compliant PFX or CFX Advice Project: All


DID VSY SCM NA NA ALL

Data Item Description


PM205





Template ref: PM205 Non-Compliant PFX or CFX Advice


Non-Compliant PFX or CFX Advice PM205

Purpose

The Non-Compliant PFX or CFX Advice is intended to make the Subcontract Authority aware of any Claim by the Supplier that any items, facilities, utilities or services furnished by the Purchaser and/or the Customer to the Supplier in order for the Supplier to perform the Work is late, inadequate, defective, insufficient or non-compliant to the agreed standard or configuration. The PFX and CFX is listed in Appendix F (Supplier’s Requirements) of the Articles of Agreement.

References

This DID must be read in conjunction with Schedule A (General Conditions) and the corresponding SOW reference.

Preparation Instructions

This Data Item shall comply with the general format, content and preparation instructions set out in Part 1 (Introduction) of Schedule D1 (SOW) and Part 1 of Schedule D2 (SDRL).

Format and Content

The late, inadequate, defective, insufficient or non-compliant PFX or CFX shall be prepared in the following format:

1 List of items furnished by the Purchaser and/or the Customer to the Supplier.

The Supplier shall list in this section all items furnished by the Purchaser and/or the Customer to the Supplier.

2 List of services furnished by the Purchaser and/or the Customer to the Supplier.

The Supplier shall list in this section all services furnished by the Purchaser and/or the Customer to the Supplier.

3 Financial arrangements relating to the use of the furnished items or furnished services.

The Supplier shall describe all the financial arrangements, if any, relating to each item furnished and/or each service provided to it.

4 Agreed Delivery Date

The Supplier shall set out the agreed delivery dates for the furnished items and/or services.

5 Nature of the Defect or Insufficiency

The Supplier shall identify in this section the exact identity of the furnished item and/or service that is said to be late, inadequate, defective or insufficient and a detailed account of the complaint. This section shall also include the date and time when the late, inadequate, defective or insufficiency was known, when such was first made known to the Subcontract Authority and all steps taken since that time to mitigate any delay or disruption to the Work.

6 Effect of the Complaint

The Supplier shall describe in this section the effect the complaint has or will have on the performance of the Work and/or delivery of the Deliverables to the quality standards and Delivery Dates.

Obsolescence Advice


Template ref: PM206 Obsolescence Advice Unclassified Page 1 of 2 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2


Title: Obsolescence Advice Ship applicability: All

Master Template Ref: DID PM206 Obsolescence Advice Project: All




Obsolescence Advice

PM206



Obsolescence Advice


Template ref: PM206 Obsolescence Advice Unclassified Page 2 of 2 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2

Obsolescence Advice PM206

The purpose of the Obsolescence Advice is to make the Subcontract Authority aware of any obsolescence relating to the Deliverables (other than Services) supplied by the Supplier or the Supplier’s lower tier suppliers (i.e. Sub-subcontractors).

References




Format and Content

The Obsolescence Advice shall be prepared in the following format:

1 Identification of the Obsolete Deliverable (other than Services)

This section shall identify the Deliverable (other than Services) that are obsolete by reference to the provision in the Subcontract (i.e. SLIN, line item of the Covering Purchase Order, description of the Equipment or Item of the Equipment, Supplier’s part number, etc…)

2 Reasons for the Obsolescence

This section shall state why the Equipment or Item of the Equipment has become or will be obsolete.

3 Supplier’s Recommendation

This section shall describe the Supplier’s proposed recommendation, solution or one or more options to overcome the obsolescence.

Discontinuance Advice


Template ref: PM207 Discontinuance Advice Unclassified Page 1 of 2 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2


Title: Discontinuance Advice Ship applicability: All

Master Template Ref: DID PM207 Discontinuance Advice Project: All





PM207





Template ref: PM207 Discontinuance Advice Unclassified Page 2 of 2 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2

Discontinuance Advice PM207

Purpose

The purpose of the Discontinuance Advice is to make the Subcontract Authority aware of any intentions or plans by the Supplier and its lower tier suppliers to discontinue the provision, supply and support of any Deliverable supplied under the Subcontract.

References




Format and Content

The Discontinuance Advice shall be prepared in the following format:

1 Identification of the Discontinued Deliverable

This section shall identify the Deliverable that will be discontinued by reference to the provision in the Subcontract (i.e. Covering Purchase Order number, description of the Equipment or Item of the Equipment, Supplier’s part number, SLIN etc…);

2 Identification of the Discontinued Deliverable

This section shall identify ANY Deliverables that have/will be discontinued by reference to the SOW, SDRL and DID set out in the Subcontract.

3 Reasons for the Discontinuance

This section shall state why the items or Equipment, Items of the Equipment or Data Item will be discontinued.

4 Support Obligations

This section must address any support obligations required in the Subcontract that may be, will be affected by the discontinuance.

5 Supplier’s Recommendation

This section shall describe the Supplier’s proposed recommendation, solution or one or more options to overcome the discontinuance.

Hold, Witness and Review Advice


Template ref: PM208 Hold, Witness and Review Advice Unclassified Page 1 of 2 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2


Title: Hold, Witness and Review Advice Ship applicability: All

Master Template Ref: DID PM208 Hold, Witness and Review Advice Project: All





PM208





Template ref: PM208 Hold, Witness and Review Advice Unclassified Page 2 of 2 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2

Hold, Witness and Review Advice PM208

Purpose

The Hold, Witness and Review Advice is intended to make the Subcontract Authority and the Quality Assurance Authority aware of any upcoming hold, witness, review and Acceptance Event agreed in the Inspection and Test Plan (see SDRL QA203-2 and DID QA2013) that the Purchaser may wish to attend or witness.

References




Format and Content

1 The Supplier’s Hold, Witness and Review Advice shall be prepared in the following format and contain the following information:

Description of Hold, Witness, Review or Acceptance Event

Location Date

[* insert description] [* insert location where the hold, witness, Review or Acceptance Event will take place]

[* insert DDMMMYY]

Etc…

2 A separate Hold, Witness and Review Advice shall be submitted for each Acceptance Event.

Denial of Access Advice


Template ref: PM209 Denial of Access Advice Unclassified Page 1 of 2 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2


Title: Denial of Access Advice Ship applicability: All

Master Template Ref: DID PM209 Denial of Access Advice Project: All





PM209





Template ref: PM209 Denial of Access Advice Unclassified Page 2 of 2 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2

Denial of Access Advice PM209

Purpose

The Denial of Access Advice is intended to make the Subcontract Authority aware of any Claim by the Supplier that, following agreement with the Purchaser regarding a date, time and place for access to the Ship in response to a Call-Off Instruction (COI), the Ship's systems or Equipment is denied by a party having custody and control of the Ship, Ship's systems or Equipment.

References




Format and Content

The Denial of Access Advice shall be prepared in the following format:

1 Denial of Access to the Ship, Ship's systems or Equipment

The Supplier shall identify in this section the exact nature of the complaint. The description shall include the following information:

(a) Date and time the Supplier was requested to attend the Purchaser’s premises and/or Ship to perform Services with respect to the Ship, Ship's systems or Equipment (i.e. the COI information);

(b) Date and time of Supplier’s request for access to the Ship, Ship's systems or Equipment and the identity of the individual to whom the request was made;

(c) Date and time of Purchaser’s approval and the identity of the individual who gave the approval; and

(d) Nature of the complaint.

2 Effect of the Complaint on the Work.

The Supplier shall provide a narrative as to the effect on the Work.

Objection Advice


Template ref: DID PM210 Objection Advice Unclassified Page 1 of 2 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2


Title: Objection Advice Ship applicability: All

Master Template Ref: DID PM210 Objection Advice Project: All




Objection Advice

PM210



.

Objection Advice


Template ref: DID PM210 Objection Advice Unclassified Page 2 of 2 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2

Objection Advice PM210

Purpose

The Objection Advice is intended to make the Subcontract Authority aware of any objection the Supplier has to the Purchaser’s determination of a Dispute or non-conformity to the requirements of the Subcontract

References




Format and Content

The Objection Advice shall be prepared in the following format and contain the following information:

1 Background

This section shall set out the background facts required to understand the claim.

2 Dispute or Non Conformity

This section shall describe the nature of the Dispute or the non-conformity complained of.

3 Objection

This section shall describe nature of the Contractor’s objection.

4 Impact of the Dispute or Non Conformity

This section shall describe the adverse impact of the Dispute or the non-conformity on the Work.

Red Flag Report


Template ref: PM230 Red Flag Report Unclassified Page 1 of 2 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2


Title: Red Flag Report Ship applicability: All

Master Template Ref: DID PM230 Red Flag Report Project: All




Red Flag Report

PM230



Red Flag Report


Template ref: PM230 Red Flag Report Unclassified Page 2 of 2 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2

Red Flag Report PM230

Purpose

The Red Flag Report is intended to make the Subcontract Authority aware of any unforeseen or unforeseeable event which has or could affect the performance of the Work, the achievement of the Supplier’s Level 1 Schedule, Milestones or Delivery Date for any Deliverable.

References




Format and Content

The Red Flag Report shall be brief, concise, but contain sufficient information to allow an initial high level appraisal by the Subcontract Authority of the unforeseen event being reported.

The Red Flag Report shall not be delayed due to a lack of supporting documentation or information which shall be contained in a follow-up Recovery Plan (see SDRL PM231 and DID PM231).

The Red Flag Report shall cover the following points:

1. the nature and description of the unforeseen event;

2. when the Supplier first became aware of the event; and

3. the potential effect of the unforeseen event on:

(a) the Purchaser’s Technical Requirements;

(b) Data Items already submitted and to-be-submitted;

(c) Services to be performed;

(d) the scheduled activity on the “Critical Path” which has/may/will be adversely affected;

(e) the effect, if any, on the Supplier’s Level 1 Schedule, Milestones and Delivery Dates for the Deliverables; and

(f) the Delivery Date for a Recovery Plan (see SDRL PM231 and DID PM231).

Recovery Plan


Template ref: PM231 Recovery Plan Unclassified Page 1 of 2 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2


Title: Recovery Plan Ship applicability: All

Master Template Ref: DID PM231 Recovery Plan Project: All




Recovery Plan

PM231



Recovery Plan


Template ref: PM231 Recovery Plan Unclassified Page 2 of 2 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2

Recovery Plan PM231

Purpose

The Recovery Plan is intended to make the Subcontract Authority aware of the Supplier’s plan to recover from any adverse deviation from the Schedule F (Supplier’s Level 1 Schedule), Milestone and/or delivery of the Deliverables to the Delivery Dates. It is a follow up to a Red Flag Reports (see SDRL PM230 and DID PM230).

References




Format and Content

1 The Recovery Plan shall fully disclose all pertinent information in sufficient detail to demonstrate, by demonstrable objective evidence, that the Supplier is using its best endeavours to recover the original Supplier’s Level 1 Schedule, Milestone and/or Delivery Date for the Deliverables without adversely affecting the Purchaser. These efforts may include subcontracting part of the Work to third parties or additional suppliers, increasing the quantity or quality of resources, leasing additional premises, equipment and so forth.

2 The Supplier shall deliver with the Recovery Plan, copies of all supporting documentation showing the revised planned schedule, resource allocation, factory space usage allocation, proposed engineering solutions (if applicable), proposed manufacturing solutions (if applicable), Engineering Reports, etc..., etc…

Project Execution Plan


Template ref: PM250 Project Execution Plan Unclassified Page 1 of 6 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2


Title: Project Execution Plan Ship applicability: All

Master Template Ref: DID PM250 Project Execution Plan Project: All


DID VSY SCM NA NA NA



PM250






Project Execution Plan PM250

Purpose

The Project Execution Plan (PEP) provides an overview of the different project processes and how they fit together to form a totally integrated management system for the Project.

The Supplier uses the PEP, including or supplemented by subordinate plans, to provide direction and guidance to the Supplier’s management team responsible for the conduct of the Work under the Subcontract.

The Purchaser uses the PEP to: (a) gain visibility into the Supplier’s planning; (b) understand and evaluate the Supplier’s approach to managing the Project; and (c) provide input into the Purchaser’s planning.

The PEP is the primary plan for the Subcontract. All other plans related to the Subcontract fit beneath the umbrella of the PEP.

References




Format and Content

1. General

The PEP shall be a stand-alone document that provides sufficient information to allow the reader to understand how the Project will be managed without referring to other documents. The Supplier shall not simply reference a document, procedure or standard without providing an overview of the material referenced.

The PEP shall be the master planning document, integrating, summarising and referencing other Project plans and schedules required in this DID and elsewhere in the Subcontract.

The following paragraphs outline the framework of the PEP. This framework should not limit the Supplier in developing the PEP, which must reflect the way in which the Supplier manages the performance of its Subcontract obligations.

The PEP may be divided into volumes, sections and/or sub plans provided that the head document links all sub documents together as a cohesive whole.

2. Project Objectives

The PEP shall describe the objectives related to success of the Project overall, with particular emphasis on the Subcontract. Project objectives shall include capability, cost, schedule, effective issues management, avoidance of conflict, the environment, public good, safety, law, and other outcomes as appropriate.

3. System Overview

The PEP shall:

1 give a brief overview of the Equipment being developed and its purpose;




2 clearly state the operational capability that this Equipment is delivering;

3 identify the key functions of the Equipment;

4 identify major subsystems within the Equipment;

5 show the context of this Equipment within the next higher-level system, as appropriate; and

6 identify major interfaces.

4. Project Scope

The PEP shall clearly identify the scope of Work to be undertaken by the Supplier and its lower tier suppliers.

5. Project Organisation

The PEP shall describe the organisational structure responsible for managing and performing the Work under the Subcontract. The content shall include:

1 the Supplier's company organisation structure;

2 the Supplier's project management organisation;

3 the Supplier's contractual relationship with lower tier suppliers for the purpose of the Project;

4 the identification of ‘Key Staff’ positions within the Supplier’s organisation;

5 the definition of the person/position specifications, or responsibilities and authorities for each ‘Key Staff’ position within the Project team organisation and the skill sets needed to fill that position; and

6 the identification of relevant background skills and experience of each ‘Key Person’.

6. Team and Sub-Team Composition and Purpose

The PEP shall identify, and describe the make-up and purpose of, each team to be employed in performance of the Project. Example teams are:

1 Integrated Product Teams (e.g. engineering, operations, QA, procurement, etc…);

2 systems engineering team (as appropriate);

3 ILS team;

4 financial team; and the

5 IRB team.

7. Structure of Supplier Plans

The PEP shall contain a structured, indentured list of the plans to be used by the Supplier in the execution of the Subcontract, showing the hierarchical relationship of the plans.




8. Subcontract Work Breakdown Structure (SWBS)

The PEP shall contain the SWBS as an indented list to level 4.

9. Subcontract Master Schedule

The PEP shall contain an overview of the Subcontract Master Schedule (SMS), including the critical path, to the same level of detail as required for the SWBS in section 8 of this DID. The SMS must include all the Schedule of Activities referred to in Part 6 (Operations) of the SOW.

10. Staff Skills Profile

The PEP shall contain aggregate, labour-category-based, time-phased plans for the use of the Supplier’s human resources in the performance of the Subcontract. The staff skills profile shall be consistent with the identified work and the SMS identified in section 9 of this DID.

11. Business Resource Planning

1 The PEP shall demonstrate that company resources are available to meet the current and future obligations of this Subcontract. In particular addressing:

(a) obligations in regard to current and future project/work;

(b) use of resources such as:

i. human capital in relation to current and envisaged Projects

ii. financial resources

iii. physical resources

iv. intellectual property resources

v. other organisational resources

vi. lower tier supplier relationships and other supply arrangements;

(c) details of the Supplier's capabilities to satisfactorily discharge its responsibilities under the Subcontract in relation to the above; and

(d) arrangements for reprioritising resources across the term of the Subcontract.

12. Project Planning and Control

1 The PEP shall contain an overview of the processes used by the Supplier to ensure the integration of technical, cost and schedule planning and control for the management of the Project.

2 The PEP shall identify the tools to be used in support of project management, and shall describe the planned purpose and method of usage of each tool. Example of tools that may be addressed are management information systems, databases, spreadsheets, cost estimating tools, network scheduling tools and decision analysis tools.




13. Earned Value Management (EVM)

The PEP shall provide an overview of the Earned Value Management System arrangements for the Subcontract, if applicable, referring to the Earned Value Management Plan (EVMP) if such a plan is required under the Subcontract.

14. Engineering Program

The PEP shall contain an overview of the project engineering program, referring to the detailed engineering plans as appropriate.

15. Integrated Logistics Support (ILS) Program

The PEP shall contain an overview of the project ILS program, referring to the detailed ILS plans as appropriate.

16. Configuration Management

The PEP shall contain an overview of the Configuration Management arrangements for the Subcontract, referring to the Configuration Management Plan (CMP) as appropriate.

17. Intellectual Property Management

The PEP shall provide contain an overview of the Intellectual Property Management arrangements for the Subcontract, referring to the Intellectual Property Plan (IPP) as appropriate.

18. Project Risk Management

The PEP shall contain an overview of the Risk Management processes, tools and ‘Risk Register’ to be used by the Supplier.

19. Quality Management

The PEP shall provide contain an overview of the Quality Assurance arrangements for the Subcontract, referring to the Quality Assurance Plan as appropriate.

20. Defect Management

The PEP shall provide an overview of the Defect Rectification process, referring to the Defect Rectification and Warranty Plan as appropriate.

21. Project Issue Management

1 The PEP shall describe the Supplier’s processes and tools used for managing issues for the Project. Typical issues include:

(a) Action Items from Meetings;

(b) Issues arising from Meetings;

(c) corrective actions;

(d) issues arising from the metrics collection and analysis;

(e) issues arising from deviation of progress against plan; and

(f) issues arising from reviews of process application.




Note 1: In this context, ‘issues’ are items whose progress needs to be monitored, but which are not included in the EVM plans because they are either too short-term or too insignificant. They do not appear in the Risk Register because they are technically not risk, as they do not represent any cost or schedule threat to the project at this point in time.

Note 2: see the Action Item and Issue Status Report (SDRL PM273 and DID PM273).

22. Management of Lower Tier Suppliers

1 The PEP shall provide an overview describing how the Supplier intends to manage its lower tier suppliers including:

(a) the communications, meeting and review plan for each lower tier supplier;

(b) the method for ensuring that each lower tier supplier has an integrated technical, cost and schedule control mechanism in place;

(c) the method for ensuring that each lower tier supplier is collecting and analysing relevant Project metrics to enable progress to be tracked against plan; and

(d) the method for ensuring that each lower tier supplier is managing its own lower tier suppliers.

23. Security Management

The PEP shall include an overview of the processes implemented by the Supplier to satisfy the Security Requirements set out in Appendix H (Security Requirements) of the Articles of Agreement and Part 7 (Security) off Schedule D1 (SOW) and shall refer to any separate Security Management Plan if such a plan is required under the Subcontract.

24. Human Resources

The PMP shall contain the Supplier’s staffing strategy, including eh Supplier’s approach to recruiting staff.

25. PFX and CFX

The PEP shall describe the Supplier’s arrangements for the receipt, custody, storage, care, maintenance and use of any PFX and/or CFX provided to the Supplier under the Subcontract and listed in Appendix F of the Articles of Agreement.

Subcontract Master Schedule


Template ref: DID PM 251 Subcontract Master Schedule



Title: Subcontract Master Schedule Ship applicability: All

Master Template Ref: DID PM251 Subcontract Master Schedule Project: All





PM251



.





Subcontract Master Schedule DID PM251

Purpose

The Subcontract Master Schedule (SMS) describes the Supplier’s planned sequence of activities, internal milestones, Subcontract Milestones, and decision points to enable the Work and obligations of the Subcontract to be performed and met. Additionally, the SMS defines the current Project schedule status, comparing the current schedule with the Subcontracted schedule, a high level of which is set out in the Supplier’s Level 1 Schedule (Schedule F). The SMS also compares the current schedule status with any applicable baseline schedule.

The Supplier uses the SMS, including or supplemented by subordinate schedules, to:

(a) plan the activities and sequencing of those activities to achieve the requirements of the Subcontract; and

(b) provide schedule direction and status to the management team responsible for conduct of the work.

The Purchaser uses the SMS to:

(a) gain visibility into the Supplier’s planning;

(b) understand and evaluate the Supplier’s approach to meeting the requirements of the Subcontract;

(c) assist with monitoring the progress of the Supplier in meeting the requirements of the Subcontract; and

(d) as a source of input to planning performed by the Purchaser’s planning and estimating department.

References




Format and Content

General

1 The SMS shall support the Supplier’s Level 1 Schedule (see Schedule F). All other schedules shall be subordinate to the SMS.

2 The SMS shall be capable of being displayed in a variety of formats, including:

(a) a Gantt chart;

(b) a listing of all tasks, together with their planned and actual start and completion dates;

(c) a listing of milestones (including Subcontract Milestones), together with their original, rescheduled, forecast and actual completion dates; and

(d) a breakdown of the Project into functional groupings such as project management, engineering, ILS, QA, Operations, Commissioning, test and Trials, etc, as well as into Work Breakdown Structure (WBS) elements.





3 The SMS shall be capable of being displayed at a number of levels, as follows:

(a) Summary Level. The Summary Level of the SMS shall provide a graphical display of Subcontract activities, Acceptance Events, delivery of Deliverables, Issued Property dates and Milestones at Level 3 of the WBS.

(b) Intermediate Level. The Intermediate Level of the SMS shall provide a graphical display of Subcontract activities, key events, and Milestones at the control account level of the WBS. A SMS generated at the Intermediate Level shall be able to be rolled up to, and shall provide visibility of, the Summary Level.

(c) Detailed Level. The Detailed Level of the SMS shall provide a graphical display of Subcontract activities, key events, and Milestones at the work-package level of the WBS. A SMS generated at the Detailed Level shall be able to be rolled up to, and shall provide visibility of, both the Intermediate Level and the Summary Level.

Specific

4 Data to be Included. The SMS shall graphically depict the project schedule and progress to work package level.

5 The SMS shall identify:

(a) activities and their estimated durations;

(b) Milestones;

(c) the relationships and dependencies between activities and internal milestones to be accomplished by or for the Supplier in the performance of its obligations under the Subcontract;

(d) earliest and latest start and finish dates for all activities and milestones;

(e) critical and non-critical paths;

(f) floats available on all activities and milestones; and

(g) notes on the use of the SMS, including a glossary of terms and symbols used.

6 The SMS shall include:

(a) all other schedules required under the Subcontract (e.g. the Systems Engineering schedule and the ILS schedule);

(b) lower tier supplier schedules (i.e. Sub-subcontractors);

(c) Subcontract Milestones;

(d) other major events, as mutually agreed between the Supplier’s Representative and the Subcontract Authority;

(e) Purchaser’s tasks, where such tasks interface with, and may affect, Supplier tasks (e.g. Issued Property); and

(f) Design Reviews, Hold and Witness Points, TRRs, FATS and Project Reviews.

7 The SMS shall include a ‘Master Milestone Register’, which records the significant milestones that the Supplier has planned to establish managerial control, Sub-subcontractor control, qualification for payment under the Subcontract, and any other important events associated with progression of the Subcontract. The ‘Master Milestone Register’ shall, for each milestone, include a set of measurable conditions that will be used to assess the achievement of the milestone. The Master Milestone





Register may be provided as a stand-alone document or may be integrated into the SMS if the SMS tool provides this functionality (e.g. through use of the Notes function).

8 Each major work activity in the SMS shall contain milestones spaced approximately one month apart.

9 Each submission of the SMS shall provide visibility of progress against the current approved schedule baseline.

10 Each submission of the SMS shall include the original Subcontract baseline schedule (including all original Subcontract Milestone completion dates), all approved rescheduled baselines, the current working schedule, and forecast completion dates.

11 Forecast milestone completion dates shall reflect anticipated actual performance that differs from the original milestone completion dates (or rescheduled dates if established).

Integration with Other Management Information

12 The SMS shall be traceable to, and be integrated with, the SWBS, Subcontract Milestones and the Supplier’s EVMS, where these are requirements under the Subcontract.

13 The precedence relationships and dependencies in the SMS shall be consistent with the entry and exit criteria for both subcontracted Design Reviews (see Part 3 (Engineering) of the Schedule D1 (SOW) and internal system reviews.

14 Each submission of the SMS shall be consistent with the associated Earned Value Performance Report (EVPR) if required to be delivered under the Subcontract.

Narrative Analysis

15 If not addressed in the associated EVPR, each submission of the SMS shall contain an explanation of the cause of each rescheduled or forecast date that is later than the milestone's, or activity’s original scheduled date for the issue of the SMS in which the rescheduled date or forecast date is first reported. Subsequent issues shall address changes from previously reported dates. The narrative analysis for the SMS shall address possible impact on other milestones and activities, and shall describe work-around plans to minimise the impact.

Earned Value Management Plan


Template ref: PM252 Earned Value Management Plan Unclassified Page 1 of 5 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2


Title: Earned Value Management Plan Ship applicability: All

Master Template Ref: DID 252 Earned Value Management Plan Project: All





PM252






Earned Value Management Plan PM252

Purpose

The Earned Value Management Plan (EVMP) documents the Supplier's plans, methodologies and processes for meeting the EVMS requirements of the Subcontract, including the structure, implementation and ongoing maintenance of the Supplier’s Earned Value Management System (EVMS).

The Supplier uses the EVMP to: (a) define, manage and monitor the EVMS program, including the implementation of the required EVMS; (b) ensure that those parties (including Suppliers) who are undertaking EVMS activities understand their respective responsibilities, the processes to be used, and the time-frames involved; and (c) advise the Purchaser of:

(i) the EVMS that will be implemented to meet the requirements of the Subcontract;

(ii) the processes that the Supplier intends to use to implement the EVMS;

(iii) the Supplier’s internal system assurance strategy that will be implemented to ensure that the accepted EVMS remains compliant; and

(iv) the processes for Earned Value Performance Reporting and conducting EVM reviews.

The Purchaser uses the EVMP to: (a) assess the ability of the Supplier’s proposed EVMS to satisfy the requirements of the Subcontract; (b) understand how the EVMS is designed to function; (c) gain confidence that the Supplier understands the Work and risks associated with implementing a compliant EVMS; (d) gain confidence that the Supplier will have the controls in place to maintain a compliant system; and (e) form a basis for assessing the ongoing compliance of the EVMS.

The draft EVMP will form the basis of discussion at the Implementation Workshop (IW). The workshop will be used to discuss the Supplier’s proposed EVMS, the implementation process, the system assurance strategy, and EV performance reporting.

The EVMP is subordinate to the Project Execution Plan (PEP) (see DID PM250).

References




Format and Content

1. General

1 Where information required by this Data Item is duplicated in other documents, this Data Item may incorporate, by express reference, the information contained in those documents. The reference to the information shall clearly and specifically identify the referenced information. The context in which the referenced information is used shall be readily apparent from the text in this Data Item. Where the referenced information refers to lower-level EVMS procedures, these procedures shall be included as attachments to the EVMP.




2 The content requirements of this Data Item are non-exclusive and shall not be construed so as to constrain or otherwise restrict the inclusion of any content required to effectively develop the plan or implement the EVMS requirements of the Subcontract.

2. Specific Content

1 The EVMP shall:

(a) address all of the EVMS requirements of the Subcontract;

(b) reflect the nature and risk profile of the Work to be performed under the Subcontract; and

(c) define the relationships and interfaces between the EVMP and other Data Items required by the Subcontract.

2 The EVMP shall describe the objectives, scope, constraints, and assumptions associated with the Supplier’s EVMS program of activities. Any risks associated with the Supplier’s EVMS program shall be documented in the Risk Register in accordance with the compliant Project Execution Plan, as required under the Subcontract; however, the EVMP shall describe the risk management strategies associated with any global, EVMS related risks.

3. Earned Value Management System Overview

1 The EVMP shall provide a description of the Supplier’s EVMS for meeting the requirements of the Subcontract, including:

(a) previous experience in applying an EVMS in the management of a Subcontract, including:

i. Subcontract title and description;

ii. Subcontract type;

iii. Subcontract value;

iv. EVMS standards applied; and

v. any formal recognition of the applied EVMS;

(b) an overview of the EVMS describing:

i. the procedures to be employed; and

ii. the interfaces between the various information management systems that will be employed to meet the EVMS requirements of the Subcontract (e.g. accounting, material handling, scheduling, EVMS data accumulation and reporting systems);

(c) identification of the EVMS related organisational structure including all key EVMS personnel (e.g. Project Manager, Control Account Managers, Functional Managers, Project Scheduler, and EVMS controller);

(d) how the Supplier will manage lower tier suppliers’ performance, including the integration of lower tier supplier performance data into the Supplier’s EVMS performance reporting; and

(e) the interfaces between the EVMS program and the measurement program, if a measurement program is required under the Subcontract.




4. Implementation Process

1 The EVMP shall describe the processes that the Supplier intends to use to implement the EVMS described under section 3, including:

(a) a description of the areas of non-compliance between the Supplier’s current project management system and the EVMS described under section 3;

(b) the corrective actions to be undertaken to rectify the areas of non-compliance, including the timeframes involved;

(c) identification of any new or modified procedures, an overview of the scope of the new or modified procedures, and the responsibilities and timeframes for developing and approving these procedures;

(d) identification of training requirements and an overview of the training plan;

(e) identification of areas of risk and proposed mitigation strategy;

(f) a summary of the implementation schedule, with the full implementation schedule being provided as part of either:

i. the Subcontract Master Schedule (SMS); or

ii. the schedule attached to the Project start up plan,

whichever is the governing schedule for the Subcontract at the time that the schedule is delivered to the Purchaser.

5. System Assurance Strategy

1 The EVMP shall describe the Supplier’s EVMS quality assurance strategy to ensure that the EVMS remains compliant with the requirements of the Subcontract, including:

(a) the criteria that the Supplier uses to determine that a ‘System Assurance Review’ is required;

(b) the methodologies to be used to conduct the ‘System Assurance Review’;

(c) the company personnel involved in the reviews/activities;

(d) the proposed lower tier supplier ‘System Assurance Reviews’; and

(e) details of any continuous improvement process the Supplier utilises.

6. Earned Value Management Performance Reporting

1 The EVMP shall describe the EVMS performance reporting processes used by the Supplier, including:

(a) the reporting levels, structures and variance thresholds for the provision of EVPRs, including:

(b) the reporting levels by SWBS element for EVPR Format 1;

(c) the functional reporting structure for EVPR Format 2;

(d) the specific periods for EVPR Format 3;

(e) the labour structure for EVPR Format 4; and




(f) the variance thresholds that, when exceeded, require the provision of EVPR Format 5;

(g) any variations to the reporting levels and variance thresholds as the Subcontract progresses or the risk profile changes; and

(h) the electronic formats for the provision of EVMS data to the Purchaser to facilitate data transfer and analysis.

Note1: Acceptable file types, which are compatible with the Purchaser’s analysis software and reporting tools, include Microsoft Excel.

7. Conduct of Reviews

1 The EVMP shall describe the facilities and assistance that will be provided to the Purchaser for the conduct of Integrated Baseline Reviews (IBR), the EVMS Review, and the ‘System Assurance Review’, including:

(a) the provision of appropriate documentation to the Purchaser’s review team for review prior to the start of each of these reviews;

(b) the provision of working space and support for the Purchaser’s review team;

(c) the arrangements for interviews with Control Account Managers (CAMs) and other project management staff to ensure these personnel are available as planned; and

(d) the access provisions to documentation such as EVMS process/procedures, schedules, and CAM documentation.

Intellectual Property Plan


Template ref: PM255 Intellectual Property Plan Unclassified Page 1 of 3 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2


Title: Intellectual Property Plan Ship applicability: All

Master Template Ref: DID PM255 Intellectual Property Plan Project: All





PM255






Intellectual Property Plan PM255

Purpose

The Intellectual Property (IP) Management Plan describes the Supplier’s plans and IP management activities to satisfy the IP requirements under the Subcontract.

The IP Management Plan must be developed and prepared to:

(a) define the IP management requirements relevant to all tasks for all Subcontracts relating to the Project;

(b) track all Subcontract activities which receive, use, produce or manage IP; and

(c) record, on an on-going basis, in an IP Schedule as detailed in this DID, all applicable IP information generated or acquired in the course of all Subcontract activities.

The IP Schedule in the IP Management Plan must provide up-to-date information on the nature and status of all IP.

References




Format and Content

1 The Intellectual Property (IP) Management Plan must be in the Supplier's format, but must contain, as a minimum, the Data described below.

2 The Title page must contain the following information:

(a) Title Page;

(b) Title: Intellectual Property Management Plan– [* insert name of Project] – [* insert Month/Year];

(c) Subcontract number: [*];

(d) SWBS number: [*];

(e) Prepared By: Subcontractor’s name and address; and

(f) Authenticated By: Subcontractor approval signature(s) and date.

3 The IP Management Plan must include the following information, with each section clearly and separately identified:

(a) Section A: Overview and Summary of Usage Restrictions

This section must provide an overview of the IP Management Plan and how the Subcontractor will protect, safe-guard and use IP. This includes how the IP will be stored in hard and soft copy. Also, any restrictions that might apply on Canada’s use of such IP (including third parties that may be used by Canada) are to be summarised.




(b) Section B: Management and Monitoring or IP

This section must describe the Subcontractor’s processes for managing (i.e. monitoring, recording and reporting on) the IP created, modified or acquired under the Subcontract, including the creation and maintenance of an IP database.

3 Section C: IP Schedule

4 Note: The IP Schedule may be prepared using the Subcontractor’s own format and contain information to enable Canada to clearly understand the IP and licensing considerations for each document used and or produced under the Subcontract. A MS Excel spreadsheet is preferred and must contain, as a minimum, the following elements for each item:

(a) A unique configuration identifier (e.g. correlating to a SWBS number, document ID or to an item listed in the configuration baseline(s));

(b) Title/Description;

(c) Deliverable Indicator (Yes/No);

(d) Artefact Type (e.g. Drawing, Report, Specification, Manual, Vendor Furnished Information);

(e) Originator of artefact (e.g. Subcontractor, specific OEM’s name, etc…);

(f) Format of artefact (e.g. 2D CAD drawing, MS-Word, 3D model);

(g) IP Designation (No IP, only Background Information (BI), some BI, only Foreground Information (FI) , BI and FI);

(h) IP location within artefact;

(i) applicable IP owner or licensor (if different from the owner);

(j) IP Rights (Full License Rights, Permitted Uses);

(k) license requirements to use IP, as applicable;

(l) time/phase when used; and

(m) remarks / additional info, as applicable.

Configuration Management Plan


Template ref: DID PM256 Configuration Management Plan



Title: Configuration Management Plan Ship applicability: All

Master Template Ref: PM256 Configuration management Plan Project: All





DID PM256



.





Configuration Management Plan DID PM256

Purpose

The Configuration Management Plan (CMP) defines the Supplier’s policy, procedures and responsibilities for configuration management during the conduct of the Subcontract. The CMP shall include the definition of Configuration Management (CM) activities for all Configuration Items (CI) related to the Subcontract.

The Supplier uses the CMP to manage, coordinate and monitor the CM program for the Subcontract.

The Purchaser uses the CMP to:

(a) evaluate the way the Supplier will conduct the Subcontract;

(b) assess the adequacy and monitor the progress of the Subcontract; and

(c) identify the Purchaser’s involvement in the CM program.

The CMP will be traceable from the earlier CMP versions and earlier Phase of the Project as appropriate.

References




Format and Content

1 Configuration Management Organisation

The CMP shall describe the configuration management organisation for the Subcontract, including:

(a) the functional structure of the Supplier's and major lower tier supplier CM organisation;

(b) lines of authority within the CM organisation and between the CM and engineering and project management organisations;

(c) details of the formal links between the Supplier's CM organisation and lower tier suppliers; and

(d) the responsibilities and authority of participating groups, organisations and individuals involved in CM, including their role in Configuration Control Boards (CCBs) and Interface Control Working Groups (ICWGs).

2 Configuration Management Integration

The CMP shall:

(a) identify and detail the integration of CM functions with other Subcontract activities;

(b) link design changes, where applicable, to associated risk;





(c) detail the Purchaser’s involvement and responsibilities in the Supplier’s CM process, including the Purchaser’s involvement in CCBs and ICWGs (if called for in Schedule D1 (SOW); and

(d) describe the integration of CM functions with other Subcontract activities, such as Design Reviews (see Part 3 (Engineering) of Schedule D1(SOW).

3 Configuration Management Phasing and Milestones

The CMP shall describe and graphically portray the sequence of events and milestones for implementation of CM in phase with major Subcontract milestones and Acceptance Events. Where possible, this shall be done by cross-referencing to the applicable document. Events should include:

(a) the release and submission of Configuration Documentation in relation to Subcontract events (e.g. Design Reviews);

(b) the establishment of internal developmental configuration and Subcontract baselines;

(c) the implementation of internal and Purchaser configuration control;

(d) the establishment of CCBs and ICWGs; and

(e) the conduct of configuration audits.

4 Data Management

(a) Specification Tree

The CMP shall define the relationship between the specification tree, as captured in the technical documentation tree and Configuration Item (CI) list and define how these will be managed.

(b) Document Management

The CMP shall define the process and procedures to be used for managing all documents and documentation required for the conduct of the Subcontract, including both formal deliverables and internal Supplier and lower tier supplier documentation.

(c) Drawing Management

The CMP shall define the process and procedures to be used for managing the engineering drawings and shall include, as a minimum:

(i) identification of the engineering drawing practices standard used both by the Supplier and lower tier suppliers;

(ii) a statement of any need for deviation from the content of this standard during the Project; and

(iii) an overview of the drawing management system including:

a. a description of any information system tools used (e.g. Drawing Management Database) to support the drawing management system; and

b. a definition of the drawing procedures to be used.





(d) Configuration Identification

(i) Configuration Identification

The CMP shall define the procedures for the selection of CIs, and detail the criteria used for their selection. The CMP shall, by inclusion or reference, define the list of CIs and their respective specifications and other defining top-level documentation.

(ii) Configuration Identifiers

The CMP shall define the procedures for assignment and physical marking of configuration identifiers, including:

a. document numbers and revision markings to documentation;

b. nomenclature, serial numbers and part numbers to hardware; and

c. software identifiers to Software and firmware.

(iii) Developmental Configuration

The CMP shall define the procedures for establishing and controlling the documentation and repositories containing the elements of the developmental configuration, including:

a. the procedures for reporting, processing, tracking, rectifying and recording problems identified in the documentation defining the developmental configuration; and

b. the procedures for the establishment and control of a documentation library, drawing library and software development library.

(iv) Configuration Baselines

The CMP shall define the requirements for establishing Configuration Baselines, and include:

a. the procedures for the establishment of, at least, the Functional, Allocated and Product Baselines; and

b. the documentation to be used to define each baseline.

(v) Engineering Release

The CMP shall define the procedures for issuing approved configuration documentation, and amendments to this documentation, to functional activities (e.g. manufacturing, logistics, and acquisition) within the Supplier's organisation.

5 Configuration Control

(a) The CMP shall define and detail the functions, membership, responsibilities and authority of the CCBs planned for the Subcontract.

(b) The CMP shall define the procedures, including Purchaser involvement if required under Schedule D1 (SOW), and associated documentation for processing the following:

(i) classification of changes, and the level of authority for change approval/concurrence;

(ii) Subcontract Change Order Requests;





(iii) Major (Class I) Engineering Change Proposals (ECPs);

(iv) Minor (Class II) ECPs;

(v) requests for Deviations; and

(vi) requests for concessions.

6 Configuration Status Accounting

The CMP shall define the procedures for CSA, including:

(a) methods for collecting, recording, processing and maintaining the data required to provide the status of accounting information through reports and / or access to a CSAD;

(b) a complete description of the CSAD with respect to the areas related to:

(i) the identification of the currently approved configuration documentation and configuration identifiers associated with each CI;

(ii) the status of proposed engineering changes from initiation to implementation;

(iii) the results of configuration audits, and the status and disposition of discrepancies;

(iv) the status of requests for deviations;

(v) the ability to trace changes from the baseline documentation of each CI; and

(vi) the effectiveness and installation status of configuration changes to all CIs at all locations; and

(vii) identification and description of the reports available from the CSAD and their frequency of reporting and distribution.

7 Configuration Audits

The CMP shall:

(a) describe the Supplier’s methodology and processes to establish and conduct Functional Configuration Audits and Physical Configuration Audits;

(b) detail, for each audit, the proposed audit venue(s) and the details of the organisation(s) and individuals involved in the audits and their specific audit responsibilities;

(c) define entry, exit and checklist items for each of the audits;

(d) describe the plans, procedures, documentation, and schedules for the audits;

(e) describe the format for reporting results of in-process audits; and

(f) describe the format for recording and managing Corrective Action Requests (CARs) resulting from an audit.

8 Control of the Supplier’s Lower Tier Suppliers

The CMP shall define the methods used to ensure that lower tier suppliers comply with the CM requirements of the Subcontract.

9 Master Record Indexes

If required under the Subcontract, the CMP shall define the production and management of Master Record Indexes (MRIs), including schedule, organisational responsibilities, and maintenance.

Risk Management Plan


Template ref: DID PM257 Risk Management Plan Unclassified Page 1 of 2 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2


Title: Risk Management Plan Ship applicability: All

Master Template Ref: DID PM257 Risk Management Plan Project: All


DID VSY SCM NA NA All



PM257



.



Template ref: DID PM257 Risk Management Plan Unclassified Page 2 of 2 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2

Risk Management Plan PM257

Purpose

The Risk Management Plan (RMP) defines the Supplier's procedures for identifying, capturing, analysing, assessing, prioritising, monitoring and reviewing Project risks and details the responses required to handle those risks. The RMP also defines the implementation of the Risk Register and procedures for using the Risk Register to capture the dynamic elements of the risk management process.

The Supplier uses the RMP to define the organisational elements and procedures that it will apply to the management of risk throughout the period of performance.

The Purchaser uses the RMP to assist with monitoring the performance of the Supplier.

References




Format and Content

1 The RMP shall include:

(a) the risk-management organisation to be applied to the Project, including clear definitions of responsibilities for the Project Management, the Engineering, the ILS and the IRB aspects of risk management;

(b) procedures for identifying and capturing risks;

Note: A rigorous risk-identification process is considered by the Purchaser to be essential to the management of risk.

(c) procedures for analysing risks;

(d) procedures for assessing and evaluating risks;

(e) procedures for treating risks, including:

(f) avoiding the risk;

(g) reducing the likelihood of the risk;

(h) reducing the consequence of the risk;

(i) transferring the risk; and

(j) retaining the risk;

(k) procedures for reporting risks;

(l) procedures for monitoring and reviewing risks; and

(m) the processes for integrating the risk-management activities into project planning and control (e.g. EVM, etc).

Risk Management Register


Template ref: DID PM258 Risk Register Unclassified Page 1 of 2 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2


Title: Risk Register Ship applicability: All

Master Template Ref: DID PM258 Risk Register Project: All


DID VSY SCM NA NA NA


Risk Register

PM258



.

Risk Management Register


Template ref: DID PM258 Risk Register Unclassified Page 2 of 2 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2

Risk Register PM258

Purpose

The Risk Register captures the dynamic elements of the risk management process as described in the Risk Management Plan (see SDRL PM257 and DID PM257).

References




Format and Content

1 The Risk Register shall be based in electronic form (e.g. database or spreadsheet), but when printed, shall consist of a table with an entry for each risk in the Risk Register (or defined subset of the Risk Register).

2 For each risk, the Risk Register shall include:

(a) the SWBS element number;

(b) a risk identification number;

(c) a brief outline of risk;

(d) the risk priority;

(e) the source of risk (e.g. whether the risk stems from the Purchaser or from the Supplier (including lower tier suppliers));

(f) the likelihood of the risk event;

(g) the consequence of the risk event in terms of Life Cycle Cost (LCC), Project cost, Project schedule and/or performance or suitability of the Deliverables or support to the Deliverables;

(h) the individual responsible for treating the risk; and

(i) the risk-treatment option(s) (i.e. avoid, reduce the likelihood, reduce the consequence, transfer, or retain).

3 For risks that are to be treated, the Risk Register shall include:

(a) the risk-treatment plan;

(b) the work package ID, budget and schedule allocated to the risk-treatment plan; and

(c) progress against the risk-treatment plan.

(d) The Risk Register shall also contain:

(i) the total cost exposure caused by all risks to the Supplier's performance of its obligations;

(ii) the budget reserve remaining for cost risks;

(iii) the total schedule exposure caused by all risks to the Supplier's performance of its obligations; and

(iv) the total schedule reserve remaining.

Warranty and Defect Rectification Procedure


Template ref: DID PM259 Defect and Warranty Procedure



Title: Defect Rectification and Warranty Procedure Ship applicability: All

Master Template Ref: DID PM259 Defect Rectification and Warranty Procedure Project: All




Defect Rectification and Warranty Procedure

PM259



.

Warranty and Defect Rectification Procedure


Template ref: DID PM259 Defect and Warranty Procedure


Defect Rectification and Warranty Procedure DID PM259

Purpose

The Defect Rectification and Warranty Procedure is intended to make the Purchaser aware of the process the Supplier proposes to employ to fulfil its Defect Rectification and warranty obligations.

References




Format and Content

Supplier’s format.

The Defect Rectification and Warranty Procedure shall contain, as a minimum, the following information:

1 Responsibilities and authority of the Supplier’s representatives tasked with Defect and warranty claims;

2 Procedures and instructions relating to how Defects and warranty claims are handled and processed;

3 The manner of allocation of priorities with respect to each Defect and warranty claim;

4 Monitoring the progress of each Defect Rectification and Warranty claim;

5 Arrangements for the Purchaser to accept the corrected items;

6 Disposal of Defective items; and

7 Defect and warranty claim contact information:

Name: __________________

Telephone Number: __________________

Email __________________

Mobile Number: __________________

Status Report


Template ref: PM260 Status Report Unclassified Page 1 of 2 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2


Title: Status Report Ship applicability: All

Master Template Ref: DID PM260 Status Report Project: All




Status Report

PM260



Status Report


Template ref: PM260 Status Report Unclassified Page 2 of 2 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2

Status Report PM260

Purpose

The purpose of the Status Report is to provide the Subcontract Authority with an up-to-date, succinct, relevant, focused, one page ‘snap shot’ view of the Supplier’s present performance and possible effect on the Project’s overall schedule. e.g. A ‘Cost, Schedule and Performance’ status report. It is to be maintained by the Representative of the Supplier responsible for managing the Subcontract. The Status Report shall be up-to-date and continuously ‘live’ on an electronic platform available to the Purchaser.

References




Format and Content

The Status Report shall, as a minimum, contain the status of the following elements of the Subcontract:

1 Performance against:

(a) Price (i.e. variation in Cost, positive and negative);

(b) Delivery Dates for the:

(i) Equipment;

(ii) On Loan Items;

(iii) SPT;

(iv) Deliverable Software;

(v) Data Items;

(vi) Services; and

(vii) Spares

2 Staffing Profile;

3 Risk impacts and mitigation;

4 Issues, if any.

5 Material events prior to the submission of the next Status Report.

Progress Report


Template ref: PM261 Progress Report Unclassified Page 1 of 7 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2


Title: Progress Report Ship applicability: All

Master Template Ref: DID PM261 Progress Report Project: All




Progress Report

PM261


Progress Report



Progress Report PM261

Purpose

The Progress Report is intended to make the Purchaser aware of the Supplier’s progress of the Work against the Supplier’s Level 1 Schedule (see Schedule F) and Subcontract Master Schedule (SMS – see SDRL PM251 and DID PM251). Each Progress Report is intended to be a formal, contractually significant tool to provide an objective, accurate, candid, truthful and comprehensive report as to its progress of the Work current in all respects at the time of preparation.

The Progress Report is in a pro forma template so as to permit consistency and ease of ‘backward reference’ to earlier Progress Reports. However, if the Supplier is of the opinion that the pro forma template precludes an objective, accurate, candid and truthful report as to progress of the Work being declared, then the Supplier shall add whatever additional sections to the end of the report that is considered necessary. The Supplier shall support the sections identified below with its own in-house produced management information and Data.

References




Format and Content

1 The Progress Report shall contain the following information in the following structure:

Section 0. Executive Summary

[* insert text]

Section 1. Introduction

This section shall provide an introduction identifying the following:

a. Agreement number: [*]

b. Amendment number (if any): [*]

c. Covering Purchase Order #: [*]

d. Description of the Equipment: [*]

e. SWBS #: [*]

f. Change in Price since EDS +/-: [*]

g. Narrative for Section 1, including a summary of progress since the last Progress Report and planned progress until the next Progress Report.

[* insert text]

Progress Report



Section 2. Commercial

This section shall identify the following:

a. Outstanding Change Orders: Nos: [*] Dates: DDMMMYY Description: [*]

b. Outstanding Change Order Request: Nos: [*] Dates DDMMMYY Description: [*]

c. Directions from Purchaser: Nos: [*] Dates: DDMMMYY Description: [*]

d. Notices of Default: Nos: [*] Dates: DDMMMYY Description: [*]

e. Recovery Plans: Nos: [*] Dates: DDMMMYY Description: [*]

f. Disputes: Nos: [*] Dates: DDMMMYY Description: [*]

g. Claims against the Purchaser: Y/N [*] Identify: DDMMMYY Description: [*]

h. Warranty claims: Nos: [*] Dates: DDMMMYY Description: [*]

i. Anticipated Defaults: [*]

j. Narrative for Section 2

[*insert text]

Section 3. Financial


a. Payments made to date: Planned: $ [*] Actual: $ [*]

b. Payments claimed but not paid: $ [*] Dates: DDMMMYY

c. Claim forecast for next six (6) Months: $ [*]

d. Narrative for Section 3

[* insert text]

Section 4. Schedule


a. Revision level from Supplier's Level 1 Schedule: Rev: [*]

b. Actual revision level of Supplier’s Level 1 Schedule being used: Rev: [*]

c. If Delivery Dates not met, list and provide forecast delivery dates: Forecast Delivery Dates

Equipment DDMMMYY

On Loan Items DDMMMYY

SPT DDMMMYY

Deliverable Software DDMMMYY

Data Items DDMMMYY

Services DDMMMYY

d. List all Data Items to be delivered during the next six (6) Months: [*]

e. Planned Meetings (if any) to be held before delivery of next Progress Report:

Date(s): DDMMMYY Location(s): [*]

Progress Report



Subject(s): [*]

f. Status of Recovery Plans: Nos: [*] Description: [*] Forecast: DDMMMYY

g. Milestones achieved to date: Nos: [*] Dates: DDMMYYY Forecast: DDMMMYYY

h. Milestones missed to date: Nos: [*] Dates: DDMMMYY Forecast: DDMMMYY

i. Reason for Milestones not achieved:

j. Narrative for Section 4:

[* insert text]

Section 5. Meetings Held Since Last Progress Report

Date(s): DDMMMYYY Location: [*] Subject(s): [*]

Action Item responses from Meetings: {*]

Outstanding Action Items from Meetings: [*]

Narrative for Section 5:

[* insert text]

Section 6. Attendance at the Purchaser’s Premises and/or Ship

a. Tabulate and provide reasons for:

• Number of man days attended at Purchaser’s premises/ship since EDS: [*]

• Number of man days since last Progress Report: [*]

• Nature of Work performed at Purchaser’s premises/ship since last Progress Report: [*]

• Number of man-days planned at Purchaser’s premises/ship before next Progress Report: [*]

b. Narrative for Section 6:

[* insert text]

Section 7. Engineering

This is a narrative section to describe the status and forecast for completion of the technical Work.

a. List here all Design Reviews as required by the SOW, if any, and the status against each one.

[*]

Progress Report



b. List here a brief summary of any ‘technical issues’ (if any) and (if available) potential solutions.

[*]

Section 8. Integrated Logistics Support (ILS) or Support

This is a narrative section to describe the status and forecast for completion of the ILS or Support Work.

a. List here all formal reviews as required by the SOW, (if any) and the status against each one.

[*]

b. List here a brief summary of any ‘support issues’ (if any) and (if available) potential solutions.

[*]

Section 9. Quality Assurance

This section contains both a narrative and numerical analysis to describe the status of the quality of the Work being performed and compliance to documented procedures.

a. List all Quality issues and concerns: [*]

b. List all Supplier’s audits: ‘planned’ and ‘actual’: [*]

c. List Supplier’s and lower tier suppliers audits: ‘planned’ and ‘conducted’: [*]

d. Status report on audit non-compliances (including corrective and preventative actions) specific to the Contract: [*]

e. Status of any Defects/deficiencies/non-conformances:

[* insert text

Section 10. HSE Report

Typical items to report include:

a. HSE issues and concerns: [*]

b. Incidents this month (reportable and recordable)’ [*]

Section 11. Project Management Organisation

This is a narrative section to describe the status of the Project Management organisation and whether any of the ‘Key Staff’ identified in the Project Execution Plan have ceased being employed by the Supplier or diverted to other projects or work and, if so, plans to replace them.

[* insert text]

Progress Report



Section 12. Resource Plan

This is a narrative section to describe the status of the Resource Plan (if required by the SOW) and to identify any changes from the Project Execution Plan.

[* insert text]

Section 13. Risk Management

This is a narrative section to describe the status of management of risk and to identify any changes from the last Progress Report.

[* insert text]

Section 14. Delivery Schedule

This is a narrative section that describes the actual delivery of the Deliverables against the Delivery Dates (if not already covered elsewhere in this report).

[* insert text]

Section 15. Items Raised By Purchaser

This narrative section is to answer any questions and/or complaints that the Purchaser has raised either in response to the last Status Report (if required by the SOW), Progress Report, Meetings, Project Review, Minutes, inspections or audits of the Work, correspondence, Notices, etc...

[* insert text]

Section 16. Items Raised By Supplier

This narrative section is to record any questions and/or complaints that the Supplier has raised in the last Status Report (if required by the SOW), Progress Report, Meetings, Project Review, Minutes, correspondence, Notices, etc...

[* insert text]

Section 17. Closure of Action Items and Issues

a. List in tabular or graphic form "opening" versus "closure" of Action Items and issues:

[*];

b. List all open Action Items and issues over thirty (30) calendar days old:

Progress Report



[*]

(insert Action Item and issues spreadsheet tabular format if more convenient)

Section 18. Areas of Concern

‘Areas of Concern’, together with proposals or recommendations of remedial actions.

[* insert text]

Section 19. Export Control / Security

Are the deliverables Controlled Goods? Yes/No

Are the Deliverables controlled by ITAR or EAR? Yes/No

[* insert text]

Section 20. Other Matters Not Covered Above

This is a narrative section to cover any and all material matters that the Supplier believes has not previously been covered above. The Supplier shall add any matter in this section that has, is or will adversely affect progress and quality of the Work in order to present to the Supplier an objective, accurate, candid and truthful report as to the progress of the Work and its performance of its obligations.

[* insert text]

Special Instructions

All documents, if any, referred to in a Progress Report shall be attached to each Progress Report as Attachment A., Attachment B, etc…

Presentation Materials


Template ref: DUID PM 262 Presentation Matetrials Unclassified Page 1 of 2 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2


Title: Presentation Materials Ship applicability: All

Master Template Ref: DID PM262 Presentation Materials Project: All





PM262



.



Template ref: DUID PM 262 Presentation Matetrials Unclassified Page 2 of 2 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2

Presentation Materials DID PM262

Purpose

The purpose of the Presentation Materials is to make the Purchaser aware of the contents of the Supplier’s presentation prior to the presentation itself.

References




Format and Content

1 Supplier’s format.

Change Order Request


Template ref: PM270 Change Order Request Unclassified Page 1 of 5 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2


Title: Change Order Request Ship applicability: All

Master Template Ref: DID PM270 Change Order Request Project: All





PM270






Change Order Request PM270

Purpose

A Change Order request is intended to make the Subcontract Authority aware of any proposed amendments to the Subcontract.

References




Format and Content

1 The Change Order request shall be prepared in the format attached as Attachment A (completion instructions are on the following page).

2 The following documents shall be attached to the Change Order request:

(a) a complete copy of the proposed amended document (all proposed changes are to be highlighted in the ‘Amendment Record’ and/or side bars (see Part 1 (Introduction) of the SOW);

(b) a complete copy of the original document currently included in the Subcontract which is proposed to be amended; and

(c) a Price breakdown/back up showing that the proposed Price for the Change Order request is being offered on a Fair and Reasonable Basis.




Attachment A

CHANGE ORDER REQUEST

Project: [*]

Name of Supplier: [*]

Description of Equipment: [*]

Agreement #: [*]

Covering Purchase Order #: [*]

Supplier’s Change Request #: [*]

Purchaser’s Request #: [*]

Purchaser’s SWBS #: [*]

Date: DDMMMYY

Change Classification e.g. Class 1, Class 2 or Class 3: [*]

Change Priority e.g. Emergency, Urgent or Routine please state:

[*]

Change Order Request Requested by: [*]

Description of Change Order Request:

[*]

Variation of Milestone Description and Payment Plan:

[*]

Variation to Delivery Dates of the Deliverables:

[*]

Variation to the Conditions of Subcontract:

[*]

Effect on other Schedules of the Subcontract:

[*]

For and on behalf of:

Vancouver Shipyards Co. Ltd.


[* insert legal name of Supplier]

Signature: Signature:

I warrant that I have authority to bind the company. I warrant that I have authority to bind the company.

Print name: [*] Print name: [*]

Title: [*] Title: [*]

Date: [*] Date: [*]




Instructions for filling in Attachment A

1 Project:: [* insert name of Project]

2 Name of Supplier: [*Insert name of Supplier]

3 Description of Equipment: [*]

4 Agreement #: [*]

5 Covering Purchase Order #: [*]

6 Change Classification: [*]

All Change Order requests shall be classified by the Supplier:

(a) Class 1

i. New work-scope and budget;

ii. Milestones;

iii. Price;

iv. Interface Requirements (Hardware budgets/Data Interfaces/Equipment Level Interface);

v. Baselined solution (e.g. Subsystem Description Document - SSDD);

vi. Changes that affect one or more of the following after the baseline for the Equipment has been established:

• Safety;

• Interchangeability;

• Support;

• Maintenance;

• Testability;

• Reliability;

• Maintainability;

• Performance; and

• Producibility.

(b) Class 2

Not Class 1 or Class 3

(c) Class 3




Changes to the Subcontract, or other “baselined configuration item documentation”, that are not cross-functional and are only textual changes not affecting the intent. e.g. grammar, spelling, formatting, etc….

7 Change Priority:

All Change Requests shall be assigned a ‘priority’ depending on their impact to the Project:

Emergency means a change that is required for the immediate safety of personnel, or to avoid damage that could result in Equipment failure. Immediate discussion shall be convened between the Purchaser and the Supplier to resolve. The target schedule for the consideration and approval of an Emergency Change Order request, from receipt to issue of a Change Order, is twenty four (24) hours.

Urgent means a change proposed for operational effectiveness of delivered Equipment where a condition exists which is potentially hazardous and will affect safety and/or where processing the Change Order Request in a routine manner would adversely affect cost and schedule. Purchaser ‘Change Control Board’ called out of sequence if necessary. The target schedule for consideration and approval of an Urgent Change Order request, from receipt to the issue of a Change Order request, is ten (10) Working Days.

Routine means a change when the criteria for Emergency and Urgent are not met. Addressed at regular Purchaser’s Change Control Board. The target schedule for routine changes, from receipt to issue of a Change Order request is thirty (30) Workings Days.

8 Change Order Requested By: name of the person who has requested the Change Order

9 Description of Change Order Request: Change Order request description

10 Price/Variation of Milestone Description and Payment Plan: Describe the effect on the Price and/or variation of the Milestone Description and Payment Plan.

11 Delivery Dates: Describe the effect on the Delivery Dates to any of the Deliverables.

12 Terms and Conditions of Subcontract: Describe the effect on the Terms and Conditions of the Subcontract.

13 Effect on other Schedules of the Subcontract: Describe the effect on the Rother Schedules of the Subcontract (if any)

Referenced Documents Request


Template ref: PM271 Referenced Document Request Unclassified Page 1 of 2 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2


Title: Referenced Document Request Ship applicability: All

Master Template Ref: DID PM271 Referenced Document Request Project: All




Referenced Document Request

PM271



Referenced Documents Request


Template ref: PM271 Referenced Document Request Unclassified Page 2 of 2 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2

Referenced Document Request PM271

Purpose

The Referenced Document Request is intended to identify to the Subcontract Authority any request made by the Supplier for a copy of any documents referenced in the Subcontract that is not available in the public domain.

References




Format and Content

The Referenced Document Request shall be prepared in the following format and contain the following information:

Project: [* insert name of Project] Name of Supplier [* insert name]

Agreement #: [* insert agreement #] VSY Supplier Code: [* insert code]

Covering Purchase Order #: [* insert Covering PO #]

Description of Equipment: [* insert description of the Equipment]

SWBS #: [* insert SWBS #]

Identify section of the Subcontract where the reference is made:

[* insert reference]

Description of referenced document(s) being requested: [* Title, reference, date]

Minutes


Template ref: PM 272 Minutes Unclassified Page 1 of 7 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2


Title: Minutes Ship applicability: All

Master Template Ref: DID PM272 Minutes Project: All




Minutes

PM272



Minutes



Minutes PM272

Purpose

The Minutes are intended to document the proceedings, issues, discussions, concurrence or non-concurrence reached, actions taken and Data presented at all Meetings (i.e. face-to-face, video conference and telephone conference) between the Parties and/or the Parties and third parties. Minutes cannot and do not modify or amend the Subcontract in any way.

References




Format and Content

1 Template

See Attachment A for Minutes template.

2 The title of each set of Minutes shall be shown as follows:

“Minutes – [name of Meeting] – [date in DDMMMYY format]”.

3 The signature of a representative of each attending party evidences that the Minutes accurately reflect the events and discussions of the Meeting and shall not be construed as modifying or amending the Subcontract.

4 Header and Footer

The ‘Header’ and ‘Footer’ of each page of the Minutes shall include the following statement:

“Nothing Contained Within These Minutes Shall Modify The Work or Amend The Subcontract”.

5 Addresses of the attendees

The Supplier shall record the full postal address and email addresses of the attendees.

6 Purpose of the Meeting

The Supplier shall concisely describe the purpose of the Meeting, by whom it was called, references to correspondence arranging the Meeting, the Agenda and its distribution.

7 Agenda

The Supplier shall attach a copy of the Agenda to the Minutes. The Agenda shall clearly state the items to be discussed, the identity of the author and the date it was issued in DDMMMYY format. The Agenda shall include an item mandating the review of all prior Action Items undertaken to be completed from prior Meetings. If additional items are added to the Agenda during the Meeting, these shall be identified.

Minutes



8 Documentation and Presentations

The Supplier shall list in this section all documentation distributed at the Meeting. A hard and soft copy (CD-ROM) of all the materials shall be attached to the Minutes.

9 Possible Adverse Effect on the Subcontract

The Supplier shall record any declared event that has, is, may or will adversely affect the Supplier’s ability to fulfil its obligations under the Subcontract respecting the Technical Requirements, the Supplier’s Level 1 Schedule, Milestones and the delivery of the Deliverables on or before the Delivery Dates.

10 Action Item Database

11 The Supplier shall record all Action Items arising from all Meetings in an Action Item spreadsheet established and maintained in accordance with SDRL PM274 and DID PM274.

12 Summary of the Events

The Supplier shall accurately, succinctly and faithfully record a précis of the pertinent and relevant discussions, issues, decisions, concurrence and/or non-concurrence reached and Action Items undertaken or agreed to be completed by the attendees.

Minutes



Attachment A – Minutes Template

MINUTES - [Name of Meeting] - [DDMMMYY]

Project: [*] Agenda Reference: [*]

Description of the Equipment/ System:

[*] SWBS: [*]

Title of Meeting: [*] Date Meeting Held: [*]

Name of Supplier: [*] Date Minutes Produced: [*]

Agreement Number: [*] [*]

Type of Meeting: [*] Location of Meeting: [*]

Meeting called by: [*] Start Time: [*]

Ref. Meeting no.: [*] End Time: [*]

Name of Chairperson: [*] Minute recorded by: [*]

Attendees Title Company Office Tel # Office fax # Email address

[*] [*] [*] [*] [*] [*]

Address of Attendees: [*]

Purpose of Meeting: [*]

Agenda: Attached as Annex A to these Minutes

Documentation and Presentations: Attached as Annex B to these Minutes.

Possible Adverse Effect on the Subcontract: [*]

Summary of Events:

[*]

Minutes



Para # Topic Type Description Action Item #

1 [*] [*] [*] [*]

By signing below, the Parties agree that the Minutes and Action Items are an accurate record of the Meeting.





Signature: Signature: I warrant that I have authority to bind the company. I warrant that I have authority to bind the company.


Title: [*] Title: [*]

Date: [*] Date: [*]

Minutes



Annex A Agenda

[* attach Agenda]

Minutes



Annex B Presentation Materials

Action Item and Issue Status Report


Template ref: PM273 Action Item and Issue Status Report



Title: Action Item and Issue Status Report Ship applicability: All

Master Template Ref: DID PM273 Action Item and Issue Status Report Project: All





PM273







Action Item and Issue Status Report PM273

Purpose

The Action Item and Issue Status report is intended to record all Action Items and issues relating to or arising from the Subcontract. The Action Item and Issue Status Report records, tracks, monitors and mages Action Items and issues arising from correspondence and Meetings (see definition below) and provide a status against each.

References




Format and Content

Field Descriptions using an Excel spreadsheet or Access Database

1 Project description: (alpha numeric– 25 digits/characters);

2 Subcontract #: (alpha numeric – 15 digits/characters);

3 Covering Purchase Order #: (alpha numeric – 20 digits/characters);

4 Name of Supplier (text field – 25 characters);

5 SWBS number (text filed – 10 characters)

6 Criticality of the Action Item / Issue (numeric field – 2 digits) criticality measured from 1 to 3 where 1 means ‘low’, 2 means ‘moderate’ and 3 means ‘high’);

7 Action Item Number (alpha numeric – 16 digits/characters) as follows:

DDMMMYY-xxMT-MTN

Where

DDMMYY = Date of Action Item arose

xx

= Meeting type where: xx means PM = Project Management ENG = Engineering (includes ILS = Integrated Logistics Support QA = Quality Assurance OPS = Operations COM = Commissioning, Test & Trials FIN = Finance SEC = Security HSE = Health, safety and the Environment





IRB = Industrial and Regional Benefit LOG = Logistics IT = Information Technology and Information Management OTH = Other and

MT = Meeting

MTN = Meeting number (i.e. 001, 002, 003, etc…)

AIN = Action Item number within the same MT (i.e. 01, 02, 03, etc…)

Examples:

150315-PMMT-007-03 = the 3rd Action Item recorded in the 7th Project Management Meeting held 15 Mar 15

120316-ENGMT-013-11 = The 11th Action Item recorded in the 13th Engineering Meeting held 12 Feb 16

8 Action Item SOW identifier (numeric – 2 digit), where:

1 represents Introduction; 2 represents Project Management (PM); 3 represents Engineering (ENG); 4 represents Integrated Logistics Support (ILS); 5 represents Quality Assurance (QA); 6 represents Operations (OPS); 7 represents Commissioning (COM); 8 represents Finance and Insurance (FIN) 9 represents Security (SEC); 10 represents H S & E (HSE); 11 represents Industrial and Regional Benefits (IRB); 12 represents Logistics (LOG) 13 represents Information Technology / Information Management;

9 A column to identify the action item to the relevant DID

Examples:

Project Execution Plan would be ‘PM050’

Engineering Level 0 Guidance data would be ‘E001’

10 Description of Equipment/Brief: (text field – 25 characters. Same identification as in the Agreement);

11 Action Item / issue description (text field – 256 characters);

12 Company or organisation of Actionee (text field – 25 characters);

13 Identity of Actionee responsible for closing the Action Item / issue (text field);

14 Date Action Item / issue opened (date field);

15 Committed closure date for completion of the Action Item / issue(date field);

16 Date Action Item / issue actually closed (date field);

17 Reference to closure action, e.g. Letter, Meeting etc, date, paragraph reference etc…;





18 Comments field 1 (text - field 256 characters);

19 Comments field 2 (text - field 256 characters);

20 Ageing field – (numeric - field 3 numeric characters (how long has the Action Item / issue been outstanding)

The Action Item and Issue Status Report shall enable the Action Items /issues to be sorted on any single or combination of fields and permit pro forma and ad hoc reports and metrics to be generated.

Travel Plan




Title: Travel Plan Ship applicability: All

Master Template Ref: DID PM280 Travel Plan Project: All




Travel Plan

PM280



Travel Plan



Travel Plan PM280

Purpose

The purpose of the Travel Plan is to advise the Purchaser of the Supplier’s accommodation, subsistence and travel requirements in support of the Project for a defined period no greater than twelve (12) months.

References




Format and Content

1 The Supplier shall complete the pro forma Travel Plan attached as Attachment A.

Issued Property Request




Title: Issued Property Request Ship applicability: All

Master Template Ref: DID PM281 Issued Property Request Project: All





PM281






Issued Property Request PM281

Purpose

The purpose of the Issued Property Request is to advise the Purchaser of the Supplier’s need for Issued Property in addition to that listed in Section A of Appendix F of the Articles of Agreement.

References




Format and Content

1 The Supplier shall complete the following table:

Physical Items

# Description Serial #

Ver # Date Value

$CAD

Location Special Instructions

1 [*] [*] [*] [*DDMMMYY] [*] [*] [*]

2-49 Reserved

Software licenses required from the Purchaser or the Customer

#

50 [*] [*] [*] [*DDMMMYY] [*] [*] [*] [*]

Where, from left to right:

# means sequential number (Items 1 to 29 reserved for physical items and real estate. Items 50 onwards reserved for software);

Description means the description of the Issued Property;

Serial # means the serial number (if any) of the Issued Property;

Ver # means the version number (if any) of the Issued Property;

Date means the calendar date the Issued Property was delivered to the Supplier;

Value $ CAD means the monetary value of the Issued Property;

Location means the geographical location where the Issued Property is being held by the Supplier; and

Special Instructions means any special instructions relating to the Issued Property regarding use, constraints, care, storage, inspection, calibration, maintenance and security requested by the Supplier in writing.

Parent Company Guarantee JSS


Template ref: DID PM201 PCG JSS Unclassified Page 1 of 4 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2


Title: Parent Company Guarantee Ship applicability: All

Master Template Ref: DID PM201 Parent Company Guarantee Project: JSS




Parent Company Guarantee

PM201



.




Parent Company Guarantee PM201

Purpose

The purpose of the Parent Company Guarantee is to secure the performance of the Supplier’s obligations under the Subcontract. The Parent Company Guarantee is in addition to, and not a substitute for, other remedies and protection in favour of the Purchaser provided in the Subcontract.

References




Format and Content

1 Complete attachment A to this DID (pro forma Parent Company Guarantee).




Attachment A to DID PM201

THIS GUARANTEE made in duplicate as of the day of , 2014.

BETWEEN: Vancouver Shipyards Co. Ltd. a company organized under the laws of British Columbia and having an office at 50 Pemberton Avenue, North Vancouver, British Columbia V7P2R1 (hereinafter called “VSY”)

OF THE FIRST PART

AND: [Subcontractor Parent Information] (hereinafter referred to as the "Guarantor")

OF THE SECOND PART

WHEREAS VSY proposes to enter into Subcontract No. SC-XXX_JSS (hereinafter referred to as "the "Subcontract") with

___________________. (hereinafter referred to as the "Subcontractor") under which the Subcontractor is to perform tasks

authorized by VSY pursuant to Task Authorizations; AND

WHEREAS the Guarantor acknowledges that VSY is willing to enter into such Subcontract only if the Guarantor guarantees the

performance of the obligations of the Subcontractor under the Subcontract unconditionally and irrevocably; AND

WHEREAS the Guarantor has agreed to guarantee to VSY unconditionally and irrevocably the Subcontractor's performance of all

the Subcontractor's obligations under the Subcontract;

NOW THEREFORE, in consideration of VSY’s issuance of the Subcontract, and the mutual covenants, promises, conditions and

agreements hereinafter set out, the parties hereby agree:

1. The Guarantor unconditionally and irrevocably guarantees the performance and fulfilment of each and every obligation of the Subcontractor contained in or flowing from the Subcontract. In this Guarantee “obligation” includes all representations and warranties of the Subcontractor, all undertakings and promises of the Subcontractor and the payment of all damages for which the Subcontractor may become liable to VSY in relation to the Subcontract.

2. VSY shall not be obliged to resort to or exhaust any recourse which it may have against the Subcontractor or any other person before being entitled to claim against the Guarantor.

3. If the Subcontractor should fail to perform or fulfill any of its obligations, then forthwith upon the date of receipt by the Guarantor of a written call from VSY, the Guarantor shall undertake or cause to be undertaken the performance of all outstanding obligations as a primary obligor and not as surety, and the Guarantor does hereby guarantee to indemnify and save harmless VSY from and against all damages and claims of any nature relating to or occasioned by the Subcontractor’s failure to perform or discharge each and every one of the obligations, conditions and liabilities on the part of the Subcontractor to be observed or performed under the Subcontract.

4. It is further understood and agreed that the receipt by the Subcontractor or the Guarantor of any monies paid by VSY to the Subcontractor or the Guarantor, as the case may be, under or in respect of the Contract, shall be in complete discharge and release to VSY for and in respect of all monies so paid irrespective of the date when or the party to whom, but for this Guarantee, such monies were or might, or would have been payable.




5. No dealings of whatsoever kind between VSY and the Subcontractor whether with or without notice to the Guarantor, shall exonerate the Guarantor in whole or in part, and in particular, but without limitation, VSY may modify, amend or vary the Subcontract, exercise options, issue new subcontracts, grant any indulgence, release, postponement or extension of time, waive any term or condition of the Subcontract or any obligation of the Subcontractor, take or release any securities or other guarantees for performance and otherwise deal with the Subcontractor, the Subcontract in question, and any other persons as VSY may see fit, without affecting, lessening or impairing in any way the liability of the Guarantor.

6. No assignment of the Subcontract, sub-subcontract or any other dealings therewith by the Subcontractor, whether with or without the consent of VSY, shall affect this Guarantee.

7. Nothing whatsoever except the performance in full of all of the obligations of the Subcontractor under the Subcontract shall discharge the Guarantor of this Guarantee.

8. Wherever any determination of any dispute is made pursuant to the provisions of the Subcontract or any settlement or any judgment or finding of a court of competent jurisdiction is issued or made which is binding upon the Subcontractor in respect of the Subcontract, such determination or judgment or finding shall be binding upon the Guarantor.

9. Any settlement between the Subcontractor and VSY and any determination made pursuant to any provision of the Subcontract which is expressed to be binding upon the Subcontractor shall be immediately binding upon the Guarantor.

10. This Guarantee shall not be impaired by any loss of any security now or hereafter held by or on behalf of VSY, whether occasioned through its fault, negligence or otherwise (including without limitation any loss occasioned by the failure to register, perfect, maintain the registration or perfection of, re-register, re-perfect or renew any such security or filing of any financing statement, financing change statement or other document, instrument or thing whatsoever).

11. Demands and calls under this Guarantee may be made by VSY from time to time.

12. No delay on the part of VSY in exercising any of its options, powers or rights hereunder or any partial or single exercise thereof shall constitute a waiver thereof. No waiver of any of VSY's options, powers or rights hereunder and no modification of this Guarantee shall be effective unless the same shall be in writing, duly signed on behalf of VSY and each such waiver, if any, shall apply only with respect to the specific instance involved, and shall in no way impair the options, powers or rights of VSY or the obligations of the Guarantor hereunder in any other respect or at any other time.

13. This Guarantee is in addition and without prejudice to any security of any kind or any other Guarantee which may at any time after the date hereof be acquired by VSY and any other rights or remedies that VSY might have against the Subcontractor.

14. This Guarantee shall be in force and effect from the date of execution of the Subcontract until all obligations of the Subcontractor under the Subcontract have been fulfilled to the satisfaction of VSY.

15. This Guarantee shall be governed by the laws in force in the Province of British Columbia, Canada, and the Guarantor submits to the jurisdiction of the Canadian courts in respect of this Guarantee.

IN WITNESS WHEREOF this Guarantee has been executed and sealed on behalf of VSY by the Authorized officers of VSY and by the Guarantor under its corporate seal duly attested by the hands of its respective officers authorized in that behalf.

SIGNED, SEALED AND DELIVERED:

VANCOUVER SHIPYARDS CO. LTD.

(Parent Co Name)

Signature Signature

Name/Title Name/Title

Guarantor / Corporate Secretary (We have authority to bind the corporation)

Insurance Certificate


Template ref: PM202 Insurance Certificate Unclassified Page 1 of 2 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2


Title: Insurance Certificate Ship applicability: All

Master Template Ref: DID PM202 Insurance Certificate Project: All





PM202





Template ref: PM202 Insurance Certificate Unclassified Page 2 of 2 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2

Insurance Certificate PM202

Purpose

The purpose of the Insurance Certificate is to demonstrate to the Subcontract Authority that the Supplier has the required insurance coverage required by the Subcontract.

References




Format and Content

1 The Supplier to provide evidence of the required insurance coverage from the Supplier’s insurance company or companies.

Ambiguities, Inconsistencies and Conflicts Advice


Template ref: PM203 Ambiguities, Inconsistencies and Conflicts Advice



Title: Ambiguities, Inconsistencies and Conflicts Advice Ship applicability: All

Master Template Ref: DID PM203 Ambiguities, Inconsistencies and Conflicts Advice Project: All





PM203





Template ref: PM203 Ambiguities, Inconsistencies and Conflicts Advice


Ambiguities, Inconsistencies and Conflicts Advice PM203

Purpose

The Ambiguities, Inconsistencies or Conflicts Advice is intended to make the Subcontract Authority aware of any ambiguities, inconsistencies or conflicts found by the Supplier relating to one or more provisions in the documents making up the Subcontract that affect the performance of the Work.

References




Format and Content

The Ambiguities, Inconsistencies or Conflicts Advice shall be prepared in the following format and contain the following information:

1 Ambiguities, Inconsistencies or Conflicts

This section shall list the various provisions between and/or within the documents making up the Subcontract that are considered to be either ambiguous, inconsistent or in conflict. The section shall quote the putative provisions in full using underlining to show the alleged ambiguities, inconsistencies or conflict.

2 Effect Upon the Work

This section shall describe in a narrative manner the effect the identified ambiguous, inconsistent or conflicting provisions have upon the Work and the Supplier’s obligations under the Subcontract.

3 Effect on the Supplier’s Level 1 Schedule

This section shall describe in a narrative manner the effect the identified ambiguous, inconsistent or conflicting provisions have upon the Supplier’s Level 1 Schedule and Subcontract Master Schedule (SMS).

4 Effect on the Price

This section shall describe in a narrative manner the effect the identified ambiguous, inconsistent or conflicting provisions have upon the Price.

Direction and Instruction Advice


Template ref: PM204 Direction or Instruction Advice Unclassified Page 1 of 2 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2


Title: Direction or Instruction Advice Ship applicability: All

Master Template Ref: DID PM204 Direction or Instruction Advice Project: All




Direction or Instruction Advice

PM204



Direction and Instruction Advice


Template ref: PM204 Direction or Instruction Advice Unclassified Page 2 of 2 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2

Direction or Instruction Advice PM204

Purpose

The Direction or Instruction Advice is intended to make the Subcontract Authority aware of any direction or instruction given by any individual, other than the Subcontract Authority, that the Supplier believes adversely modifies the Work or the Statement of Requirements in any way whatsoever.

References




Format and Content

The Direction or Instruction Advice shall be prepared in the following format and contain the following information:

1. Identity of the Individual Providing the Direction or Instruction

The Supplier shall identify in this section the identity of the individual, other than Subcontract Authority, who the Supplier claims has directed or instructed it in a manner which constitutes an unauthorised modification of the Work or the Statement of Requirements.

2. Date, Time, Receiver and Manner the Direction or Instruction was Given

The Supplier shall state in this section when the direction or instruction was given, to whom the direction or instruction was given, and whether the direction or instruction was given orally or in writing.

3. Nature of the Direction or Instruction

The Supplier shall describe in this section the nature of the direction or instruction and attach a copy of the direction or instruction (if given in writing) and any supporting documentation.

4. Effect Upon the Work and/or the Subcontract

The Supplier shall describe in this section the effect upon the Work and/or the Statement of Requirements that the direction or instruction will or may cause, together with supporting documentation.

5. Subcontract Provisions and Requirements

The Supplier shall identify in this section those Subcontract provisions in the Subcontract that are affected by the direction or instruction.

V7.0 of Travel Plan draft budget to Subs

v7 index Indexed to Meetings

and workshops schedule

Phase Meeting group

Meetings / Workshops description Meeting location

Meeting Date Duration

(Days)

Attendee / Traveller company

Attendee / Traveller

Dept

From location To location Travel from

outside Canada (Y/N)

early start #days

late end #days

Travel from date Travel to date Travel status day(s)

Attendee / Traveller Name or Job Title

Attendee / Traveller labour category

Traveler labour

category or rate $/hr

Travel hours outbound

Travel hours

inbound

Calc travel costs (Y/N)

Calc Car rental (Y/N)

**

Accomodation cost

Car rental cost

Per diem cost Flight cost Taxi / Mileage / Phone / Visa

Total travel cost Column33

TRAVEL TRIPS IDENTIFICATION CALCULATED TRAVEL BUDGET

Index Contract Abbrev Phase Category Groupings for Contracts / Finance Meeting group Meeting group description Meeting / Workshop Location Meeting start date Meeting end date Note

DID Front Cover Engineering

Rev 1

Document No: [*]

Template ref: 05 D3 Front Cover Engineering Unclassified Page 1 of 1 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ Intellectual Property Rights owned by Vancouver


]


Title: DID Front Cover Engineering Ship applicability: All


Master Template Ref: DID Front Cover Engineering Project: [*insert name]


DID VSY Engineering [* insert name] [* insert VSY number] [* insert VSY number]

Schedule D3


Engineering



Level 0 Design Guidance Data


DID E001 Level 0 Design Guidance Data Rev 1 20170517

Commercial in Confidence Page 1 of 10


Title: DID E001 - Level 0 Design Guidance Data Ship applicability: All

Document Owner: H. Bergstrom, Sr. Eng. Document Approver: R. Crowe, Project Eng.

Master Template Ref: DID Template Project: All


DID VSY Engineering NA NA All



DID E001



.





PURPOSE

Level 0 Design Guidance Data is required by the Purchaser to enable the initial design of the Ship to proceed.

REFERENCES

This DID must be read in conjunction with Part 3 (Engineering) of Schedule D1 (SOW).

PREPARATION INSTRUCTIONS

The supplier shall provide a DID Compliance Matrix indicating which submission files contain the items listed in this DID.

For written style documents (eg. manuals, performance specification documents, etc) larger than 10 pages the document shall include a Table of Contents that contains links to the various section headers within the document.

CONTENT AND STRUCTURE

Unless otherwise specifically stated in this DID, all physical parameters quoted below are to be within five per cent (5%) of final design figures.

The following Technical Information shall be provided:

(a) General description of the Equipment (along with the normal and emergency operating modes, controls, and any other relevant functionality);

(b) General arrangement drawings of the Equipment, including indications of access and maintenance spaces;

(c) Piping and instrumentation diagram (P&ID) of the Equipment including:

(i) Stream names, flow rates, flow directions, pressure, temperatures;

(ii) Equipment descriptions: make, type, size, capacity;

(iii) Line sizes, piping connections;

(iv) Piping specifications;

(v) Instruments and controls with ranges and set points;

(vi) Heat tracing requirements;

(vii) Insulation type and thickness;

(viii) Symbols legend; and

(ix) Identifiers which relate items in the P&ID to Bills of Materials;

(d) Overall and other leading dimensions of the Equipment;

(e) Dry weights of the Equipment, must be within 12% of the final weight;

(f) Wet weights of the Equipment, must be within 12% of the final weight;

(g) Performance details listed in the Supplier’s Specifications supported by type test results if available;

(h) The time required for the Equipment to reach full output;





(i) Guaranteed maximum requirements for cooling water, compressed air, etc;

(j) Heat dissipation of the Equipment in to the space;

(k) Pump information:

(i) Pump shaft bearing life in hours of continuous running;

(ii) Pump shaft seal life in hours of continuous running; and

(iii) Pump Minimum Efficiency Index (MEI) rating for pumps larger than 1 hp;

(l) Electrical demands and specifications (voltages, frequencies, phase, etc…) including full load currents, maximum continuous load, average power, duty cycle, full load power factors, starting/in-rush currents, quality of electric power supply, starting current duration, starting power factors and any harmonic distortion effects produced by the load;

(m) Motor starter details;

(n) Operating temperatures;

(o) The engineering standards applicable;

(p) Airborne noise measurements and vibration measurements;

(q) A clear statement or drawing detailing the scope of supply, drawing attention to associated items that will have to be procured by the Purchaser (if any);

(r) Information on oils and greases as required below:

(i) Oils (see Schedule B3 (General Technical Requirements, VCRI and Compliance Matrix); and

(ii) Greases (see Schedule B3 (General Technical Requirements, VCRI and Compliance Matrix);

(s) An electrical interconnectivity diagram in the format of the example shown in Attachment A, including labels with electrical details for all interconnections;

(t) Wiring diagrams;

(u) Cable lists;

(v) Drawings showing the size and location with dimensional tolerances of the Equipment’s piping connections to external interfaces;

(w) Drawings showing the size and location with dimensional tolerances of Equipment’s cable entry, connector type, terminations, wiring details, and connectors to external interfaces; including gland size if appropriate and power supply cable route(s) within the Equipment unit;

(x) EMI/EMC (electromagnetic interference and compatibility) information;

(y) Regulatory Body Certifications;

(z) Certified Performance Test Curves;

(aa) For engines also provide as a minimum:

(i) Engine torque versus speed and fuel rack positioning;





(ii) Exhaust gas temperature versus fuel rack positioning;

(iii) Intake and exhaust configuration diagram and operating characteristics;

(iv) Lubrication oil diagram and operating characteristics;

(v) Fresh water cooling diagram and operating characteristics;

(vi) Seawater cooling diagram and operating characteristics;

(vii) Engine speed controller functional description; and

(viii) Local control panel logic (if fitted);

(bb) For propulsion motors also provide as a minimum:

(i) Controller functional description;

(cc) For gearboxes also provide as a minimum:

(i) Gearbox general arrangement;

(ii) Gear ratios;

(iii) Bearing arrangement and types;

(iv) Gearbox efficiency over the full operating range;

(v) Gearbox moment of inertia with respect to output shaft; and

(vi) Lubrication Oil Pressure in the gearbox;

(dd) For clutches also provide as a minimum:

(i) Limiting parameters (maximum torque, etc.);

(ee) For propeller shafts also provide as a minimum:

(i) Moment of inertia; and

(ii) Bearing arrangement and types;

(ff) For propellers also provide as a minimum:

(iii) Torque and thrust maps as a function of ship and shaft speed;

(iv) Diameter; and

(v) Moment of inertia;

(gg) For hydraulic systems also provide as a minimum:

(i) Heat exchanger data such as a rated heat transfer rate at given hot and cold side inlet temperatures and flows; and

(ii) Equipment and valve local control logic, where applicable;





(hh) The Equipment Specifications Table (see Attachment B) shall be populated with the following information for each piece of Equipment:

(i) ID Number (provided by Purchaser);

(ii) Equipment Name;

(iii) Original Equipment Manufacturer;

(iv) OEM Model Number;

(v) Quantity;

(vi) Name Plate Description;

(vii) Dry Weight (kg) (see paragraph (e) above);

(viii) Wet Weight (kg) (see paragraph (f) above);

(ix) Width (mm);

(x) Depth (mm);

(xi) Height (mm);

(xii) C of G Width (mm);

(xiii) C of G Depth (mm);

(xiv) C of G Height (mm);

(xv) Maintenance Space Required? (y/n);

(xvi) Acoustic Noise Level (dBA);

(xvii) Heat Dissipation (kW);

(xviii) Pertinent Equipment Ratings (eg Crane Rating);

(xix) Electric Power Voltage (V)/Frequency (Hz)/Phase;

(xx) Power Required (kW);

(xxi) Protection Class (IP Rating);

(xxii) Construction Materials;

(xxiii) Design Standards Used;

(xxiv) Motor Starter Type;

(xxv) Temperature Rating;

(xxvi) Chilled Water Flow (m^3/hr);

(xxvii) Chilled Water Pressure (bar);





(xxviii) Chilled Water Press. Drop (bar);

(xxix) Chilled Water Load/Duty (kW);

(xxx) Chilled Water Design Temp. Differential ('C);

(xxxi) Air Pressure Min /Max (bar);

(xxxii) Air Quantity (Std. m^3/min);

(xxxiii) Air Dryness Dewpoint ('C);

(xxxiv) Air Purity (Micron); and

(xxxv) Air Oil Content (ppm).

STRUCTURE

• I.a.w Attachment A: Interconnectivity Diagram Example • I.a.w Attachment B: Equipment Specifications Table in Excel format • Separate file submission where appropriate (eg. Where the information requested does not reside as part of an

interconnectivity diagram or the Equipment Specifications Table)

SPECIAL INSTRUCTIONS

Information that pertains to Equipment physical dimensions and arrangements shall be provided in AutoCAD format (.dwg) to facilitate the development of ship arrangement drawings.

All fields in Attachment A shall be completed, if a piece of information is not applicable “NA” shall be entered.

of 10

Attachment A

Interconnectivity Diagram

EQUIPMENT: [* insert description of the Equipment]

ALL CABLES TO AND FROM EQUIPMENT WITHIN A SYSTEM SHOULD BE IDENTIFIED ON THIS DIAGRAM

UNIT A UNIT B UNIT C

POWERSUPPLY

FOR EXAMPLE

of 10

Attachment B

Equipment Specifications Table


ID Number Equipment Name

Original Equipment

Manufacturer

OEM Model

Number Quantity Name Plate

Description

Dry Weight

(kg) [+/- %

noted in paragraph

(e)]

Wet Weight

(kg) [+/- %

noted in paragraph

(f)]

Width (mm)

Depth (mm)

Height (mm)

C of G Width (mm)

C of G Depth (mm)

C of G Height (mm)

Maintenance Space

Required? (y/n)

Acoustic Noise Level

(dBA)

Heat Dissipation (kW)

of 10

Equipment Specifications Table (continued)

ID Number Pertinent Equipment

Ratings (eg Crane Rating)

Electric Power Voltage (V)/Frequency (Hz)/Phase Power Required (kW) Protection Class

(IP Rating) Construction Materials Design Standards Used Motor Starter Type Temperature Rating

of 10


ID Number Chilled Water Flow (m^3/hr)

Chilled Water Pressure

(bar)

Chilled Water Press. Drop

(bar)

Chilled Water Load/Duty

(kW)

Chilled Water Design Temp. Differential

('C)

Air Pressure Min /Max (bar)

Air Quantity (Std. m^3/min)

Air Dryness Dewpoint ('C)

Air Purity (Micron)

Air Oil Content (ppm)






Title: DID E002 - Level 1 Design Guidance Data Ship applicability: All






DID E002







PURPOSE

Level 1 Design Guidance Data is required to enable the detailed design of the Ship to proceed.

SCOPE

Information as required below and Attachment A. The “Compartment No.” column in the tables at Attachment A are for the Purchaser’s use only.

REFERENCES





CONTENT AND FORMAT

Unless otherwise specifically stated in this DID, all physical parameters quoted at this stage are to be within one per cent (1%) of final design figures.

Level 1 Design Guidance data includes, where applicable:

(a) Update to all information and Equipment Specification Table entries provided in SDRL E001 and DID E001. Note, if a piece of information is not updated in this submittal it is by default implied to be “within one per cent (1%) of final design figures” “unless otherwise specifically stated” per the statement above.

(i) Dry weights of the Equipment, must be within 8% of the final weight

(ii) Wet weights of the Equipment, must be within 8% of the final weight

(b) Where a Supplier is providing cables that run between equipment cable supporting data as follows shall be provided:

(i) Cable and connector / terminal data with pattern numbers / OEM part numbers;

(ii) Number of cores and cross section;

(iii) Outside diameter;

(iv) Screening details;

(v) LFH/Non LFH (Note: If non LFH, reasons are to be given);

(vi) Cable length constraints;

(vii) Cable separation criteria; and





(viii) Minimum bending radius;

(c) Waveguide requirements and Specifications;

(d) Details of seating, foundations, mounting and securing points together with hole sizes, securing bolt specifications and related dimensional tolerances;

(e) Positions of lifting eyes where appropriate;

(f) Detail of shock and vibration mounts where applicable; and

(g) Maintenance envelopes, access and withdrawal spaces for all Equipment nits including isometric views and all primary views;

(h) Electrical power:

(i) Longest supply interruption that can be tolerated without need for re-start, and/or details of battery back up / Uninterruptable Power Supply Equipment (UPSE);

(ii) Time to become operational after interruption exceeding that in (vi) above;

(iii) The efficiency of any safety devices fitted, both from personnel and ship safety aspects, and the general electrical safety of the equipment;

(iv) Whether or not the equipment presents an unbalanced load, and the actual loads presented;

(v) Whether or not the equipment draws a pulsed current and if so, its characteristics;

(vi) Whether or not the equipment causes waveform distortion on the supply lines and if so, the magnitude and phase angle of each harmonic (voltage and current);

(vii) If 3 phase motors have an Active Front End (AFE) drive, then harmonics analysis must be provided up to the 100th current harmonic; and

(viii) Whether or not the equipment is a source of radio interference, either mains borne or radiated, and to what degree;

(i) Liquid cooling:

(i) Chilled water flow rates, pressures, temperature rise and heat quantity in kilowatts to be removed by chilled water supply;

(ii) How coolant failure is sensed and if override exists where applicable;

(iii) Time from loss of water flow for a critical component or components to reach:

a) Their maximum operating temperature; and

b) Failure temperature;

(iv) Chilled water temperature above which a critical component will exceed its maximum operating temperature;

(v) If fitted with a temperature sensor/trip, time from loss of coolant before warning or trip occurs where applicable;





(j) Air cooling:

(i) For equipment that relies on compartment air cooling, the ambient temperature at which critical components will reach maximum operating temperature; and

(ii) If fitted with a temperature sensor/trip, and whether fitted with an override;

(k) Other services:

(i) Dry air, hydraulic power, HP air etc., quantity, quality and dependencies are to be stated;

(l) A signal interface diagram identifying all equipment signal interfaces for remote control and surveillance of the Equipment, The diagram shall include as a minimum:

(i) Remote control switched inputs (e.g. Start/Stop, Valve Actuation, etc.);

(ii) Remote switched outputs (e.g. plant status indication, etc.);

(iii) Alarm and warning indicators (3 wire volt free contacts);

(iv) Analogue surveillance signals (4 - 20 mA);

(v) Temperature sensors (PRTs, Cr/Al thermocouples etc.); and

(vi) Vibration, speed, flow signals;

(m) Although not common, in the event that the ship’s IPMS will have sequenced automation control over the Equipment (Purchaser will advise if this is the case) then the Supplier shall provide control logic sequences for the Equipment;

(n) Weights of each interchangeable assembly/sub-assembly in excess of 70kg;

(o) Antenna Clear Arcs and Seating Details, (flatness/level/ thickness etc.);

(p) Stiffness of mounting structures;

(q) Recoil Forces from Weapons;

(r) Efflux envelopes and Blast Curves for Weapons, including any special protection for Efflux, or debris management;

(s) Weapon Alignment Requirements, including the requirement for any special alignment facilities on board or ashore;

(t) Antenna Power Contours, RADHAZ criteria and parameters, including any RADHAZ precautions to be observed;

(u) Details of Safe to Rotate/Safe to Transmit Precautions fitted to Equipment;

(v) The Supplier must provide 3D Computer Aided Drafting (CAD) files for all provided equipment with the following parameters:

(i) The file format must be AutoCAD 3D “.dwg”, or one of the following file types (which is suitable for import into AutoCAD 2016);

a) IGES - .igs, .iges;

b) STEP - .stp, .step;





c) Solidworks 2014 - .prt, .sldprt, .asm, .sldasm;

d) Autodesk Inventor 2014 - .ipt, .asm; or

e) Rhino 4 or 5 - .3dm;

(ii) 3D models must be simplified (with a target maximum size of less than 1 Mb) and must not include unnecessary details (eg. shall not include unnecessary internal parts or features) for computer performance reasons, yet must be adequately detailed to convey the physical attributes of the Equipment as provided in the this DID E001, and E002 including:

a) External shape;

b) Centre of mass location;

c) Mounting features;

d) Maintenance and service envelopes are to be included as a separate layer, object or file. These envelopes to include cabinet doors, service panels and other areas needing ongoing inspection and/or maintenance;

e) Lifting points;

f) All pipe connections (water, coolant, hydraulic, compressed air, fuel, exhaust, etc.); and

g) All electrical power, control and instrumentation connection points, control fluids and pressure gauge port connections;

(iii) Separate 3D files shall be supplied for each self-standing / loose equipment part (note, single part representations of a merged assembly is acceptable). For example: An incinerator would be one file, and the loose shipped spark arrestor would be one file; Skid mounted assemblies (5 pumps on one skid) would be one file;

(iv) The 3D model must be in SI units, specifically millimeters for physical parameters and kilograms for mass properties; and

(v) The 3D model shall use an XYZ coordinate system with +Z representing vertical up when installed in the conventional orientation aboard a ship and with an origin located at the center of mass of the part.

STRUCTURE

I.a.w. Attachment A: Equipment Specification Table in Excel format

Separate file submission where appropriate (eg. 3D model, information not listed in Attachment A)


Supplier must provide an update to information provided with SDRL E001 and DID E001 where applicable. Changes to the information provided must be clearly identified.

Information that pertains to physical dimensions and arrangements shall be provided in AutoCAD format (.dwg).

of 8

Attachment A to DIDE002



ID Number Equipment Name

Original Equipment

Manufacturer

OEM Model

Number Quantity Name Plate

Description

Dry Weight

(kg) [+/- %

noted in paragraph

(a)]

Wet Weight

(kg) [+/- %

noted in paragraph

(a)]

Width (mm)

Depth (mm)

Height (mm)

C of G Width (mm)

C of G Depth (mm)

C of G Height (mm)

Maint. Space Required?

(y/n)

Acoustic Noise Level (dBA)

Heat Dissipation

(kW)

Level 0 Guidance Data is within 5% of actual final design figures

Level 1 Guidance Data is within 1% of actual final design figures

of 8


ID Number Pertinent Equipment Ratings

Electric Power Voltage (V)/Frequency

(Hz)/Phase Power Required (kW) Protection Class (IP

Rating) Construction Materials Design Standards Used Motor Starter Type Temperature Rating

Level 0 Data is within 5% of actual final design figures


of 8


ID Number Chilled Water

Flow (m^3/hr)

Chilled Water Pressure

(bar)

Chilled Water Press. Drop

(bar)

Chilled Water Load/Duty

(kW)

Chilled Water Design Temp. Differential

('C)

Air Pressure Min /Max (bar)

Air Quantity (Std. m^3/min)

Air Dryness Dewpoint ('C)

Air Purity (Micron)

Air Oil Content (ppm)








Title: DID E003 – Level 2 Design Guidance Data Ship applicability: All






DID E003

Prepared by : Vancouver Sh ipyards Co. L td . 50 Pember ton Ave . Nor th Vancouver , BC, Canada, V7P 2R2 Te l : (604) 988-3111 Fax: (604) 984-1636






PURPOSE

Level 2 Design Guidance Data is required to enable the final design of the Ship to proceed.

SCOPE

Information as required below.

REFERENCES





CONTENT AND FORMAT

Unless otherwise specifically stated in this DID, all physical parameters quoted below are to be the actual final design standard.

Level 2 Design Guidance Data includes, where applicable:

(a) Update to all information and Equipment Specification Table entries provided in SDRLs E001 and E002 and DIDs E001 and E002. Note, if a piece of information is not updated in this submittal it is by default implied to be “the actual final design standard”, “unless otherwise specifically stated” per the statement above.

(i) Dry weights of the Equipment, must be within 4% of the final weight; and

(ii) Wet weights of the Equipment, must be within 4% of the final weight.

(b) All Connection Data, to enable connectors to be made up, without additional information (e.g. from third party connector manufacturers). As a minimum this data must include:

(i) preparation of cable cores, screens and insulation;

(ii) screen termination definition and procedures;

(iii) core termination procedures; and

(iv) heat-shrink boot fitting procedures.

(c) A comprehensive list of cable and connection tools necessary for correct installation of mating connectors and backshells or heat shrink glands and boots. The list is to include all necessary crimping, insertion and extraction tools, and must highlight tools peculiar to one particular cable/connector type or manufacturer.

(d) Any specialised technical information not already included in SDRL’s E001 and E002.





STRUCTURE

Separate file submission where appropriate (eg. Where the information requested does not reside as part of an interconnectivity diagram or the Equipment Specifications Table).


Supplier must provide an update to information provided with SDRLs E001 and E002 and DIDs E001 and E002 where applicable. Changes to the information provided must be clearly identified.

Information that pertains to physical dimensions and arrangements shall be provided in AutoCAD format (.dwg).

Comments on Compartment Layouts


DID E006 Comments of Compartment Layouts Rev 1 20170517 Commercial in Confidence Page 1 of 2


Title: DID E006 - Comments on Compartment Layouts Ship applicability: All






DID E006





DID E006 Comments of Compartment Layouts Rev 1 20170517 Commercial in Confidence Page 2 of 2

PURPOSE

To assure the Purchaser that the Equipment is compatible with the compartment arrangements.

SCOPE

The Supplier is to review applicable compartment layout drawings and 3D model files (NavisWorks) and/or 3D model views (screen shots) produced by the Purchaser. These reviews shall include feasibility and safety of installation, removal and operation of the Equipment.

REFERENCES

This DID must be read in conjunction with the SOW.


CONTENT AND FORMAT

The Subcontractor shall provide a statement to confirm that the compartment layout will not impede the Equipment’s operability. This will include all items fitted within the ship and on weatherdecks.

STRUCTURE

This should include the Equipment name, the compartment name, number and the statement to confirm that the compartment will not impede the Equipment’s operability.


Soft copies of the layout will be made available by the Purchaser.

Engineering Report


DID E010 Engineering Report Rev 1 20170517



Title: DID E010 - Engineering Report Ship applicability: All





Engineering Report

DID E010



Engineering Report


DID E010 Engineering Report Rev 1 20170517


Purpose

The Engineering Report shall document the technical process implemented by the Supplier in identifying, reviewing and resolving engineering tasks performed as a result of a deviation to the Contractor’s Level 1 Schedule, as described in a Red Flag Report, Recovery Plan, proposed Change Request and/or Non-Conformance report.

SCOPE

This DID contains the preparation instructions, content, structure and special instructions, for the preparation of an Engineering Report.


Contractor’s format.

CONTENT

The Engineering Report shall contain the following information:

1. Description of the original problem or error

The Contractor shall provide in this section an in depth review and analysis of the events that necessitated the engineering effort.

2. Description of the effect upon the Articles.

The Contractor shall provide in this section detail of the impact of the problem upon the Articles, including the extent of any deviation from interfaces and an understanding of how different shipsets have been affected (if applicable).

3. Discussion of Options

The Contractor shall provide in this section a discussion of the options considered. This shall also address the trade-off studies used to arrive at the recommended solution.

4. The proposed technical solution for the rectification of errors as applied to the detail at 2 above.

The Contractor shall provide in this section information pertaining to the execution of the schedule of work agreed with the Purchaser to rectify the problem or error. Any diagnostic results from the rectification and specific information on any materials was used in the process of rectification should be supplied.

5. Conclusive assurance from Contractor.

The Contractor shall provide in this section supporting evidence that will demonstrate that the solution that has been applied is within the Requirements and does not necessitate the requirement for additional tests. Also, the Contractor should provide assurance that warranty and/or guarantees have not been affected.

STRUCTURE

Contractor defined format.


All documents referred to in the Engineering Report, if any, shall be attached to the Engineering Report at the time it is delivered.

Final Certified Weight


DID E011 Master Record Index Rev 1 20170517



Title: DID E011 - Master Record Index Ship applicability: All

Document Owner: H. Bergstrom, Sr. Eng. Document Approver: D. Astbury, Dir. Eng.





Master Record Index

E011



.





PURPOSE

The Master Record Index (MRI) defines the configuration of the build of the Equipment, the relationship between documentation and the Equipment hierarchy, and the relationship between support equipment and the Equipment hierarchy.

REFERENCES




FORMAT AND CONTENT

1 As a minimum, the MRI shall consist of the following:

(a) Index of Amendments And Modifications;

(b) Asset Breakdown Structure;

(c) Index of Configuration Documentation;

(d) Index of Ancillary Equipment.

Index of Amendments and Modifications

1 Index of ‘amendments and modifications’ shall list all amendments and modifications introduced that effect the Equipment design.

Asset Breakdown Structure

1 The Asset Breakdown Structure (ABS) shall list, in hierarchical form, all the Equipment, subsystems and parts constituting the Equipment.

2 For each piece of Equipment, the ABS shall detail the following information:

(a) ABS Number (ABSN): this field shall define a unique identification number for each line entry;

(b) Name: this field shall detail the name allocated to the line entry;

(c) Type: this field shall detail whether the line entry item is a Hardware or Software;

(d) Hardware: this field is applicable to Software line entries only and shall detail the Hardware that the Software is resident in;

(e) Parent ABSN: this field shall detail the ABSN of the line entry’s parent (or next higher level assembly);





(f) Indenture Level: this field shall detail the indenture level of the line entry within the ABS (eg level 1 is the highest level in the structure); and

(g) Supplier Part Number: this field shall document the Supplier Part Number for the line entry.

(h) Supplier Part Number Revision: this field shall document the revision of the Supplier Part Number;

(i) Supplier Part Number Status: this field shall contain the status of the Part Number (e.g. PROPOSED, CURRENT, OBSOLETE and HISTORICAL);

(j) OEM Part Number: this field shall document the Supplier Part Number for the line entry;

(k) OEM Part Number Revision: this field shall document the revision of the Supplier Part Number, as applicable;

(l) Alternate OEM Part Numbers: When more than one variant of a part has been used in the construction of the Equipment the alternate part numbers used shall be provided (including revision);

(m) Quantity Fitted: this field shall document the quantity of the Item fitted to the Item’s next higher assembly;

(n) Quantity Procured: This field shall document the quantity of the item procured, applicable only to the Equipment level.

Index of Configuration Documentation

3 The Index of Configuration Documentation (IOCD) shall list the Configuration Documentation describing the functional, allocated and product baselines for the System.

4 For each document, the IOCD shall detail the following information:

(a) Reference ABSN. This field shall detail the ABSN(s) from the ABS that the document is applicable to;

(b) Reference Equipment Name. This field shall detail the name(s) from the ABS that the document is applicable to;

(c) Document Number: This field shall detail the number of the document;

(d) Document Revision. This field shall detail the Revision of the Document;

(e) Document Title. This field shall detail the title of the document;

(f) Document Type. This field shall detail the type of document the Document belongs to, for example:

a. Drawing;

b. Specification Sheet;

c. System Manual;

d. Operating Manual;

e. Maintenance Manual;

f. Installation Manual (includes setting to work);





g. Design Guidance Data Compliance Matrices (from SDRL E001, E002, E003);

h. Equipment Specifications Table (from SDRL E001, E002, E003);

i. Interface Data Sheet;

j. IPMS Signal List;

k. Software Version Description;

l. Test Plans & Procedures;

m. Test Reports;

n. Other (please specify);

(g) Drawing Type. This field shall detail the type of drawing when drawings are listed (eg P&ID, System Block Diagram, Wiring Diagram, General Arrangement, Reliability Block Diagram, Other (please specify), etc).

Index of Ancillary Equipment

5 The Index of Ancillary Equipment (IAE) shall list the Support Equipment required to support the maintenance/operation of the System and its constituent Items. Note: Support Equipment includes, but shall not be limited to Automatic Test Equipment and Special-to-Type Tooling.

6 For each piece of Support Equipment, the IAE shall detail the following information:

(a) Support Equipment Name. This field shall document the name of the Support Equipment;

(b) Support Equipment Part Number: This field shall document the support equipment part number.

(c) Support Equipment Type. This field shall document the support equipment type the Support Equipment belongs to (for example Ground Support Equipment, Automatic Test Equipment, Special to Type Tooling, etc);

(d) Reference ABSN. This field shall document the ABSN(s) from the ABS that the Support Equipment is applicable to;

(e) Part Revision. This field shall document the Part revision supported by the Support Equipment; and

(f) Affected Part Numbers. If the Item(s) supported by the Support Equipment is (are) below the ABSN level then this field shall document the Part Number(s) of the Item(s) supported by the Support Equipment.


The submission shall be made in MS Excel format with each listing resident on a suitably named tab (eg ABS, IOCD, IAE).



DID E096 Final Certified Weight Rev 0-20170517



Title: DID E096 – Final Certified Weight Ship applicability: All

Document Owner: B. White, Jr. Naval Architect

Document Approver: L. Aguiar, Manager Naval Architecture






DID E096



.





PURPOSE

Supplier weight control is required in order for the Supplier to be to be conscious of the mass properties of the Equipment throughout the design and manufacture and its impact on the Ship on which it will be installed. Weight and moment control is critical to the Purchaser meeting its naval architectural contractual requirements for list, trim, service life allowance, and performance. Therefore, it is imperative that the Supplier submit accurate weight data for the purchased item.

REFERENCES





CONTENT AND STRUCTURE

CONTENT

The Supplier shall report weight and centre of gravity information to the purchaser as follows:

1. Final Certified Weight - Prior to crating of the Equipment for shipment, the Supplier shall weigh the Equipment. The following information shall be forwarded to the Purchaser:

a) Scale weight of the Equipment (with clear indication of dry or wet weight); b) List of accessories and other parts of the Equipment which have not been included in the above weight; c) Brief description of the weighing device:

i. Type and make of scale; ii. Accuracy; iii. Maximum rated capacity; iv. Sensitivity; and v. Scale calibration data.

2. Location of Centre of Gravity - The supplier shall provide a location of the centre of gravity of the Equipment in an

operating condition.

STRUCTURE

• Attachment A: Equipment Centre of Gravity Specifications Sketch • Attachment B: Supplier Equipment Weight Reporting Form


Notes for completing Attachment A - Equipment Centre of Gravity Specifications Sketch

Provide an estimated location of the Center of Gravity of the Equipment in an operating condition by a sketch as per the sample format provided. If already provided on a drawing supplied by the Supplier, just submit the drawing; a sketch would not be required.





Notes for completing Attachment B - Supplier Equipment Weight Reporting Form

Each individual or separate Equipment Item supplied should be reflected on this form. Additional sheets may be added as necessary to provide the information requested.

A. Supplier Information:

1. Enter name of your company for Supplier Name. 2. Provide the name of the original manufacturer, if you are acting as an agent for a product produced by another firm. If

you are both the supplier and the manufacturer, this box may be left blank. 3. Provide the model number of the supplied item(s) if applicable. 4. Provide the Purchase Order No. and Item No. under which you are providing this Equipment. 5. Provide a brief description of the Item(s) being supplied. 6. Provide the VSY Part Number of the item(s), if known. Otherwise, leave blank. 7. Provide the Supplier Drawing Number, which describes the item(s) supplied. 8. Enter VSY Hull Number if known, otherwise, leave blank. 9. Enter VSY Drawing Number if known, otherwise, leave blank.

B. Weighed Weight and CG Information:

10. Enter name of Weighed Item of Equipment. 11. Provide the unit weighed weight of each Item of Equipment.

This weight should not include any packaging, dunnage, or temporary additions. The weight reported should be the weight of the Item of Equipment, as it will be installed on the Ship. Use appropriate unit of measure, for example:

A. For pipe and cable, weight should be reported as kg per linear meter. B. For tile, weight should be reported as kg, per cubic meter or kg per square meter.

C. List of Item(s) Not Included in Weighed Weight:

12. Enter the estimated/calculated weight of any missing operating fluids or additional accessories not included in the weighed weight that are required for a normal operating ship condition.

D. Weighing Equipment Information:

13. Provide the information on the weighing equipment used to measure weight.

E. Approval Signature:

14. Provide signature/name signifying that the data provided for use in weight estimating accurately and completely describes the item furnished to the best of your capability.

F. Proof of Calibration

15. Provide attachment with evidence of calibration of weighing equipment used at time of weighing (i.e. Calibration Certificate)



Attachment A – Sample Centre of Gravity Sketch

Sketch Indicating the Centre of Gravity and Reference Points:

of 5

Attachment B - Supplier Weight Reporting Form A. Supplier Information:

Supplier Information

Supplier Name:

Manufacturer (If Different than Supplier):

Model Number (If Applicable):

Purchase Order Number:

VSY Part Number:

Hull Number:

Supplier Drawing Number(s):

VSY Drawing Number(s):

B. Weight Information of Weighed Equipment(s):

Final Recorded Weight(s)

Weighed Item of Equipment Recorded Weight (kg) Notes

C. List of Item(s) Not Included in Weighed Weight (i.e. Operating Fluids etc.):

Additional Items Not Weighed, Required for Normal Ship Operation

Item of Equipment Weight (kg) Notes

D. Weighing Equipment Information:

Weighing Equipment

Make:

Type:

Range:

Accuracy:

Calibration Date:

Date Weighed:

E. Approval Signature

The Technical Information on This Form Accurately and Completely Describe the Item(s) Furnished

Printed Name:

Signature:

Date:

F. Proof of Calibration Attach evidence of calibration of weighing equipment at time of weighing (i.e. Calibration Certificate)

Equipment Safety Questionnaire


DID E101 Equipment Safety Questionnaire Rev 1 20170517 Commercial in Confidence Page 1 of 17


Title: DID E101 - Equipment Safety Questionnaire Ship applicability: All






DID E101






PURPOSE

The purpose of the Safety Questionnaire is to allow the Purchaser to identify any likely hazards that exist or are likely to exist.

SCOPE

To provide a statement on the Safety aspects of the Equipment by completing the attached questionnaire. All sections must be completed including identification of those not applicable.

REFERENCES



CONTENT

I.a.w. Attachment A

STRUCTURE

I.a.w. Attachment A


Nil




[* insert name of Project] Project

Attachment A to DID E101

Safety Questionnaire

[* insert name of Equipment]

Produced by: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

<Name> <Company / Position in Company>

Authorised by: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .


Approved by: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .





0.1 AMENDMENT RECORD

Issue Status Issue Date Inserted By Date Inserted

0.2 INSTRUCTIONS FOR COMPLETION

1. The questionnaire addresses the Platform Systems, Combat System, systems, assemblies and Equipment, only in so far as they are supplied, assembled or installed by a single contractor or group of contractors independent of the Purchaser.

(Note: Hazards arising from Platform Systems, Combat System, systems, assemblies and Equipment manufactured or installed by the contractor are to be addressed in the Hazard Log).

2. The questionnaire is intended to demonstrate that the Platform Systems, Combat System, systems, assemblies and Equipment is safe or to identify any safety hazards that are intrinsic to the system, assemblies or Equipment.

3. The questionnaire is intended to guide the Project Safety Management in the mitigation of any additional hazards arising as a result of the installation of the Platform Systems, Combat System, systems, assemblies and Equipment being installed on the Vessels.

4. The questionnaire is intended to be comprehensive in establishing the safety of any Platform Systems, Combat System, systems, assemblies and Equipment, however it is incumbent on the Sub-contractor to provide any additional information relevant to the aim of reducing hazards to a level as low as is reasonably practical.

5. This questionnaire will form part of an auditable trail in the preparation of the ship safety case and therefore any answer given may require justification.

6. Please give a response to all questions, should a question(s) be inapplicable to the system / Equipment please indicate by entering N/A next to the “No” box for that question(s).

7. Use reverse of questionnaire sheets, or insert additional pages, as necessary.




0.3 TABLE OF CONTENTS 1 GENERAL ............................................................................................................................................................................................... 6 2 FLUID SYSTEM SAFETY ....................................................................................................................................................................... 7 3 MECHANICAL SAFETY .......................................................................................................................................................................... 9 4 ELECTRICAL SAFETY ........................................................................................................................................................................... 11 5 RF RADIATION HAZARDS (RADHAZ) ................................................................................................................................................... 13 6 ACOUSTIC RADIATION HAZARDS ....................................................................................................................................................... 13 7 IONISING RADIATION HAZARDS ......................................................................................................................................................... 14 8 CHEMICAL AND ENVIRONMENTAL HAZARDS .................................................................................................................................... 15 9 LASER HAZARDS .................................................................................................................................................................................. 16 10 FIRE HAZARDS .................................................................................................................................................................................... 16 11 SAFETY RELATED SOFTWARE ......................................................................................................................................................... 17 12 FINALLY... ............................................................................................................................................................................................ 17




1 GENERAL

1.1 STANDARDS

Has the Equipment or any of its major components been tested / approved under any recognised code? (e.g. BS, ISO, Classification Society).

YES NO

If YES Specify Equipment/ component and give the relevant standard(s).

1.2 SYSTEM/EQUIPMENT ACCEPTANCE INTO SERVICE STATUS

What, if any, ‘introduction into service’ procedures have been conducted, are planned or programmed?

When did it, or is it expected to, enter service?

How many are, or expected to be, in service?

Give details of Handbook / Drawing Ref. Nos.

1.3 SAFETY ASSESSMENT

Have any hazards, i.e. hazards associated with magazine design and the application of magazine explosive regulations, been identified for the system / Equipment?

YES NO

If YES specify hazards identified.

Has an assessment of potential Hazards been made? YES NO

If YES give details of assessment findings.

Has the assessment or customer requirement identified the need for dedicated magazines. E.g. SHIPCAT 5? YES NO

If Yes produce an Armaments Statement iaw [* insert standard].

Have Hazards been categorised into ones affecting the Health and Safety of Personnel and ones causing possible damage to Material / Equipment / Environment?

YES NO

What mitigating precautions have been identified?

1.4 OPERATOR AND MAINTAINER SAFETY

In the normal operating mode are all protective guards in place? YES NO

Are suitable electrical and/or mechanical interlocks provided? YES NO

Has allowance has been made for full and safe access by both Operators and Maintainers in the confined spaces of a sea-going vessel?

YES NO

If YES specify measures taken.

1.5 ALARMS AND WARNING MARKINGS

Are Audible and/or Visual ALARMS incorporated? (e.g. bells, lamps/lights) YES NO

If YES specify type and location.

Are WARNING MARKINGS incorporated, both externally and internally? (e.g. on mountings, inside electronic cabinets) YES NO




If YES specify type and location.

Is a monitoring system required for the ALARMS and/or WARNING indications? YES NO

If YES specify type.

Are the ALARMS and WARNING systems provided with Acceptance, Resetting and Emergency Muting facilities? YES NO

Are WARNING MARKINGS coloured in accordance with BS 5378/1980? YES NO

Are there any alarms/ warning test arrangements included in Equipment supplied? YES NO

1.6 HANDBOOKS (SYSTEMS & EQUIPMENTS)

Are all potential Hazards documented in the appropriate publications? (e.g. handbooks, drawings, etc.) YES NO

Are appropriate Hazard Warning signs graphically illustrated indicating type, colour and size in all handbooks and drawings? YES NO

1.7 SHIP’S HAZARD STATEBOARD

Hazard Stateboard identified? YES NO

If YES please identify hazards below.

Are suitable locking devices (keys, fuses, etc.) provided, and clearly marked with engraved tallies attached?

2 FLUID SYSTEM SAFETY

2.1 STANDARDS

Have the components (including pipes) been manufactured / tested / approved under any recognised code (e.g. BS, ISO, Classification Society?)

YES NO

If YES specify Equipment/component and give the relevant standard(s).

If NO please provide justification.

2.2 ASSEMBLY STANDARDS

Have the major components been assembled under any recognised code (e.g. BS, ISO, Classification Society, shipyard published standard)?

YES NO

If YES give the relevant standard(s).


2.3 TESTS AND COMMISSIONING

Is the system required to be subjected to any acceptance test (e.g. pressure test)? YES NO




If YES give details of the relevant test parameters or acceptance criteria.


2.4 VALVES - SUPPLIED WITH SYSTEMS

Are all valves clearly marked with permanent tallies to indicate function? YES NO

Are all valves clearly marked with permanent tallies to indicate direction of opening/closing? YES NO

Are valves part of a safety Related system? YES NO

Are valves required to be operated remotely? YES NO

If YES is remote operation Manual / Mechanical (delete as appropriate) Manual Valves

Are extended spindles free of articulation/gearing? YES NO

Do spindles require support bearings? YES NO

Has provision been made for lubricating bearings/gears? YES NO

Can valves be operated without the use of keys? YES NO

Mechanical Valves (electrically/pneumatically/hydraulically actuated)

Are electrical connections protected from fluid leakage? YES NO

Are indicator lamps provided to show state of valve? YES NO

Are moving/rotating parts fitted with guards? YES NO

2.5 SYSTEM HAZARDS

Are system fluids at pressures exceeding 1 bar? YES NO

Are system fluids at temperature below 70 C or above -10 C? YES NO

Is pipework insulated? (see also section 10) YES NO

Is insulation non-flammable? (see also section 10) YES NO

2.6 FLUID HAZARDS

Are system fluids non-corrosive? (see also section 8) YES NO

Are system fluids non-flammable? (see also section 10) YES NO

Are system fluids hazardous to the environment? YES NO




If YES what precautions are necessary to prevent discharge during

maintenance? (see also section 8)

de-commissioning? (see also section 8)

3 MECHANICAL SAFETY

3.1 SEA-GOING ENVIRONMENT

Is the System/Equipment designed to operate and be maintained in a sea-going environment? YES NO

Is the design ‘fail-safe’ in terms of:

Personnel Safety? YES NO

Ship Safety? YES NO

Equipment Safety? YES NO

To what maximum angles of ship pitch and roll will correct operation and functioning continue?

Will correct operation and functioning continue when subjected to ship vibration? Specify design levels: YES NO

Has the system/ Equipment been shock tested? YES NO

3.2 MOVING STRUCTURES

What Hazards associated with large moving structures exist? (e.g. gun mountings, antennas, etc.)

Can movement be positively inhibited making authorised access safe? (see also paragraph. 1.7 above) YES NO

What mechanical locking devices are provided for both manual and electro-mechanically controlled movement?

Can positive “locking-off” of power be achieved prior to manual operation, if required? YES NO

What special features are fitted, or what special procedures are to be implemented, to protect other systems/Equipment, or personnel, during normal operation? (e.g. inhibiting of gun firing circuits when line of fire traverses the weather deck)

How are personnel protected from moving parts? (e.g. physical guards fitted to ammunition hoists, missile handling Equipment, etc.)

Are positions of servicing and lubricating points located clear of moving parts to ensure the safety of maintenance personnel? YES NO

3.3 SAFETY KEYS

Are unique ‘Safe to Rotate/Safe to Operate’ Keys provided, in duplicate, which are suitably and clearly identified with a non-removable engraved tally plate? (see also paragraph. 1.7 above)

YES NO

Does removal of the KEY render it impossible to start powered motion in normal operating




conditions? YES NO

Does removal of the KEY during powered motion render it impossible to continue powered motion? YES NO

Are the KEY locks of a type which can only be replaced, as a unit, from the outside? YES NO

Is a label provided adjacent to the locking device worded ‘SAFE -to-ROTATE or OPERATE’? (see also paragraph. 1.4 above) YES NO

Are labels provided clearly informing personnel of the need for safe operation? (see also paragraph. 1.5 above) YES NO

3.4 EMERGENCY-STOP PUSHES

What EMERGENCY-STOP Pushes are fitted, or specified as a requirement for the ship fitting arrangements?

Are they conspicuous and coloured with warning signs i.a.w. BS 5378 Part 3? YES NO

Are they positioned within easy reach of personnel and on or near any moving machinery? YES NO

Are they available for operation without the need to remove protective covers? YES NO

Are they un-shrouded? YES NO

Are they outside the Danger Arc of any remotely controlled machinery? YES NO

3.5 WITHDRAWABLE UNITS

What Withdrawable Units are incorporated?

Are units which can be withdrawn from their housings for maintenance purposes provided with a positive mechanical locking device/arrangement? (e.g. on telescopic runners)

YES NO

What means are used on removable units to permit removal, insertion and handling without dropping, tipping, or tilting and to ensure correct fitting? (e.g. adequate handling facilities, mechanical key-ways)

3.6 ARRANGEMENTS FOR HANDLING, LIFTING OR MOVING

What arrangements are fitted, provided, or specified as a requirement, to allow the necessary handling, lifting or moving by personnel during normal operation and maintenance?

What is the maximum weight of any item which has to be handled, lifted or moved, (including any items designated as portable) during normal operation and maintenance?

3.7 EXPOSED OR DANGEROUS LOCATIONS

Is safe access possible with the Equipment installed in an exposed and/or hazardous situation? YES NO

Are safe platforms fitted around or near rotating or moving Equipment, or specified as a requirement for the ship fitting? YES NO

What facilities or features are fitted, or procedures to be implemented to ensure that personnel can safely enter or leave manned moveable Equipment?




Is a suitable isolating device or key-switch fitted, or provided for ship fitting, to ensure the safety of maintenance personnel? (see also paragraph. 1.6 above)

YES NO

3.8 POWER ON INDICATION

Is a ‘Power ON’ indicator lamp fitted? YES NO

Is the lamp(s) clearly visible to the maintainer with the Equipment open? YES NO

4 ELECTRICAL SAFETY

4.1 GENERAL

What safeguards and precautions against the likelihood of electric shock are incorporated?

Are personnel (operators/maintainers) prevented from coming into contact with live parts while undertaking their normal duties? YES NO

Are Warning labels and Symbols for hazardous voltages clearly displayed? (see paragraph. 1.5 above) YES NO

Are isolating devices/locking-keys to protect personnel against hazardous voltages provided? (see paragraphs. 1.4 and 3.3 above) YES NO

Is a Power ON indicator lamp provided? (see paragraph. 3.8 above) YES NO

Is the build-up of static electricity precluded or its discharge ensured? YES NO

Are capacitors which are likely to remain charged provided with the means to be discharged either automatically or manually? YES NO

Is Equipment supplied by voltages above 50v DC ripple-free and 35v AC rms. rigidly enclosed? YES NO

4.2 EARTH BONDING

Are enclosures containing circuits operating with voltages exceeding 50v DC or 35v AC provided with a connection to the installation earth/grounding System?

YES NO

Will Equipment enclosures be effectively bonded to the ship’s structure? YES NO

Is a suitable earth terminal provided? YES NO

Are panels carrying electrically live metal parts insulated from the enclosure? YES NO

Are alternative bonding arrangements for operating outside normal condition designed to avoid the compromise of the safety bonding? YES NO

4.3 FUSES

Do any enclosures contain fuses? YES NO

Is the ‘LIVE’ end of each fuse clearly marked? YES NO

Does the arrangement of fuses and bus-bars render it impossible to accidentally bridge from line-to-earth or line-to-line? YES NO




4.4 EMERGENCY-STOP PUSH SWITCHES

(See paragraph. 3.4, above)

Are EMERGENCY-STOP Push Switches fitted? YES NO

Can Equipment only be re-started from the NORMAL position? YES NO

Does the design of the “PUSHES” preclude re-setting? YES NO

Are they available for operation without the need to remove protective covers? YES NO

4.5 MAINTAINER SAFETY

What practical & operational measures are incorporated into the electrical features to ensure the safety of maintenance personnel?

Are electrical safety interlocks provided? (see also paragraph. 1.4b above) YES NO

Are internal pre-set controls easily and safely accessible? YES NO

Are Warning labels provided? (see also paragraph. 1.5 above) YES NO

4.6 WEAPON FIRING CIRCUITS

Are firing circuits part of the system? YES NO

Are firing circuit cables run in electrically resistant welded (ERW) steel conduit which is continuously earthed, and/or specified as a requirement for the ship fitting arrangements?

YES NO

Are conduit runs as short as possible and segregated from other wiring? YES NO

Are the firing circuit connector contacts remote from other high voltage contacts? YES NO

Are firing controls safeguarded by locked covers? YES NO

4.7 CATHODE-RAY TUBES

Are Cathode-ray tubes fitted which are liable to implosion? YES NO

If YES is a protective screen fitted? YES NO

If YES is the protective screen provided with a Warning label? YES NO

Do CRTs with a normal face dimension above 160 mm meet the requirements of BS 415? YES .NO

4.8 ELECTRICAL CABLING / WIRING

To what Standard(s) for electrical cabling/wiring is the proposed In-Service Equipment manufactured (e.g. use of LFH, PVC or PTFE coverings)?




To what Standard(s) for electrical cabling/wiring is the proposed New-to-Service Equipment manufactured (e.g. use of LFH, PVC or PTFE coverings)? (See also Question 10.1)

5 RF RADIATION HAZARDS (RADHAZ)

Will the design of the System / Equipment give rise to a RF Radiation Personnel Hazard? YES NO

If YES:

Are appropriate Warning Notices fitted to the antenna or wire feeders capable of being connected to a Transmitter having a mean unmodulated power of 50 Watts or greater?

YES NO

Are adequate earthing and bonding arrangements provided to prevent the build-up of RF induced voltages? YES NO

Are emitters of RF energy radiating more than 50 Watts or a field in excess of 100W/metre squared power density provided with the means to positively ‘lock-off’ the emission? (SAFE-to-TRANSMIT) (see also paragraphs. 1.7 and 3.3 above).

YES NO

5.1 PREVENTATIVE MEASURES

What arrangements are provided to prevent the hazardous irradiation of personnel, EEDs and fuel?

Can antenna power be cut-off or reduced to a safe level over designated areas? YES NO

Is the cut-off device incorporated designed to “fail-safe”? YES NO

Will antennas with normally continuous rotation or electronically switched beam steering cease transmission when stationary? YES NO

Can sector blanking be provided with either transmitter power OFF, or reduced power, with the means to accurately identify the sector blanked areas?

YES NO

Are antennas with variable azimuth and elevation motions provided with the means to accurately identify the beam position at the transmission cut-off point?

YES NO

6 ACOUSTIC RADIATION HAZARDS

Will the design of the System / Equipment give rise to an Acoustic Radiation Personnel Hazard? YES NO

If YES

Has the noise level been assessed and expressed i.a.w. BS 3045? YES NO

Has a noise emission test certificate been provided? YES .NO

What safeguards are fitted?

What safeguards are required to be incorporated into the ship fitting arrangements?

Is the provision of ear protectors to BS 5108 necessary for the protection of personnel?




YES NO

Are appropriate Warning Notices fitted? (see also paragraph. 1.4 and 1.5 above) YES NO

7 IONISING RADIATION HAZARDS

Does the design of the System / Equipment incorporate the use of Radioactive materials or other sources of Ionising Radiation? YES NO

If YES:

Can Equipment performance equally be achieved by alternative means? YES NO

Is shielding provided to reduce instantaneous dose rate in both the operational and maintenance modes? YES NO

Does the level of shielding provided achieve a dose rate below 7.5 micro-sieverts/hour? YES NO

Is a test certificate provided for the level of shielding achieved? YES NO

Are source items incapable of being activated unless the shielding is in place? YES NO

What other safeguards are fitted?


Are appropriate Warning Notices fitted, or specified as a requirement for the ship fitting arrangements? (see also paragraph. 1.4 and 1.5 above)

YES NO

Does the design of the System / Equipment include the use of luminous items? YES NO

If YES:

Is the use of radioactive luminizing compound restricted to Promethium 147 or tritium only? YES NO

Does the design include the use of Gaseous Tritium Light Sources (GTLS)? YES NO

If NO what material is used?

Is adequate information available on all potential radiological hazards associated with the item? YES NO

If YES:

Are clear instructions provided for the disposal or return of items containing radioactive material? YES NO

Are all fitted sources of ionising radiation and their packaging/enclosures clearly identified and labelled appropriately? (see also paragraph. 1.5 above)

YES NO




Are clear instructions provided for actions required in the event of radiation leakage? YES NO

8 CHEMICAL AND ENVIRONMENTAL HAZARDS

Does the design of the System / Equipment incorporate the use of materials (e.g. toxic, corrosive, harmful or irritant) which may give rise to a Chemical Hazard to personnel in either normal operations or after accidental damage. E.g. Fire?

YES NO

If YES:

What form does the Hazard take? Toxic vapour, dust particles, etc.?



Is attention drawn to all such hazards in the relevant documentation? (see also paragraph. 1.6 above) YES NO

Can the Equipment be operated/maintained without the necessity of using masks, protective clothing, or other necessary protective Equipment?

YES NO

Can the Equipment be maintained without the necessity for a fume extraction system required in workshop spaces, etc.? YES NO

Has the use of corrosion resistant materials which may present a Hazard in a salt-water environment been avoided? YES NO

Are appropriate Warning Notices fitted, or specified as a requirement for the ship fitting arrangements? (see also paragraph. 1.4 and 1.5 above)

YES NO

Is the Equipment approved against any standard for discharge to the environment? (MARPOL, U.S.C.G. etc.) YES NO

If YES, give details.

If NO, give details of the type, composition, and quantity of discharge.

What precautions are necessary to prevent the release of any environmentally hazardous material:

During maintenance?

At disposal?

Does the Equipment contain specifically, any of the following materials:- Asbestos?

YES NO Cadmium?

YES NO Beryllium?

YES NO




Viton? YES NO

Materials which may emit toxic fumes when heated? YES NO

If YES, give details, and explain in detail what action is being taken to remove from the Equipment.

9 LASER HAZARDS

Does the design of the System / Equipment incorporate the use of lasers? YES NO

If YES:

Has a laser hazard evaluation been conducted? YES NO

What class is the laser hazard?

How is the presence of a laser hazard identified?



Is the provision of Laser Protective Goggles necessary for the protection of personnel? YES NO

Are appropriate Warning Notices fitted, or specified as a requirement for the ship fitting arrangements to the Wholeship Design Authority?

YES NO

Are there any safeguards that should be implemented during operation of the Equipment? YES NO

10 FIRE HAZARDS

Does the design of the System / Equipment incorporate fire resistant material and finishes in order to minimise the fire hazard? YES NO

If YES:

Has an assessment been made of the Equipment ability, in the shipboard environment, to remain safe in the event of fire breaking out?

YES NO

What fire hazardous materials, if any, are present in the Equipment design?

What is the heat dissipated by the Equipment?

Are thermal detectors fitted? YES NO

If YES: specify type.




What cooling devices are required to reduce the risk of fire?

List the standards employed for the fire resistant materials and finishes.

10.1 FIRE FIGHTING FACILITIES

What ‘special-to-type’ Fire Fighting facilities are fitted? (e.g. CO2 injection sockets, ‘total flooding’ arrangements ?)

What ‘special-to-type’ Fire Fighting facilities are required to be incorporated into the ship fitting arrangements?

11 SAFETY RELATED SOFTWARE

DOES THE SYSTEM / EQUIPMENT DESIGN INCLUDE SAFETY RELATED SOFTWARE (SCS)? (DEF STAN 00-55 REFERS) YES NO

If YES:

Is a detailed Hazard Analysis Report available identifying the critical features and integrity of the System software? YES NO

Is a detailed Safety Integrity Analysis Report available which determines the integrity of the software solutions proposed for the Hazards identified?

YES NO

Has a Software Formal Mathematical Specification for SCS elements been prepared from the Software Requirements Specification? YES NO

Is a Software Safety Plan available detailing all identified safety Related aspects and failure modes and the necessary checks, proofs and tests required for acceptance?

YES NO

Has a Software Safety Record log been raised for SCS in support of the Software Safety Plan? YES NO

Will a Software Safety Certificate be raised for the design prior to acceptance? YES NO

If NO, give reason(s).

12 FINALLY...

Are there any additional safety hazards associated with this Equipment that have not been highlighted by this Equipment Safety Questionnaire.

YES NO

Have these matters been brought to the Purchaser’s attention? YES NO

If NO, what are they ?

COSHH and Hazardous Materials Report


DID E102 COSHH + Hazardous Materials Rev 1 20170517



Title: DID E102 - COSHH and Hazardous Materials Report Ship applicability: All






DID E102







Purpose

Provision of a COSHH Register recording the hazardous materials identified by the Supplier in the Hazard Log (DID No. E103). This Register together with the Materials Safety Data Sheets (MSDSs) provided will be used by the Purchaser as inputs to the Ship COSHH Register prepared by the Purchaser.

The aim is to complete the first draft of the COSHH register at the design stage so that any hazardous materials deemed unacceptable can be changed before the build stage.

It should be noted that before inclusion in the Ship COSHH Register, the Purchaser will check that the hazardous materials have been endorsed by the Safety Group.

Scope

The COSHH Register shall record the hazardous materials identified by the Supplier relating to the Equipment. The hazard could be to personnel, or the environment.


Content and Format

The MSDSs shall be supplied in hard and soft copies. The hard copies shall take the form of an A4 size document, bound in ring binders. The soft copies take the form of a separate copy for each material, preferably in Acrobat format.

Detailed Content

The COSHH Register shall comprise a Cover Sheet or Title Box, and a number of columns as illustrated in Attachment A.

The Cover Sheet or Title Box shall detail the Item/Equipment, Supplier, Supplier Signatory, and Date.

The Content of each column shall be prepared in accordance with the following:

(a) Record Number.

The record number of the material in the Register. The numbers shall be in ascending order.

(b) Material Description

The description of the material or its generic type.

(c) Material Trade Name

The Trade Name of the Material

(d) Manufacturer of the material





The name of the manufacturing company of the material.

(e) Electronic filename of Manufacturers Materials Safety Data Sheet (MSDS)

The electronic file name of the Manufacturers Materials Safety Data Sheet (MSDS)

(f) Physical Location by Compartment Number and Name.

This will be completed by the Supplier.

(g) Quantity.

The approximate numerical quantity of the material in the units given in the next column

(h) Unit of measure.

The units for the quantity above. The units shall be metric/SI units.

(i) Item or Equipment containing the hazardous material.

A concise description of the system item or equipment that contains the hazardous material.

(j) Hazard Log Number and Process Activity that uses the material with the quantity involved.

The Hazard Log Number is to be quoted (further to DID E103), followed by details of the process activity using the hazardous material with a statement on the approximate quantity involved (quoted in the same units as above). Where the material is part of the build itself, as opposed to a separate process activity, then n/a should be entered with reference to the activity.

Structure

The layout of the table is identified at Attachment A. The COSHH Register shall be compiled and maintained in accordance with the content procedures listed below.


(a) Should any additional hazardous materials be identified during the design, build or installation stages then the Register is to be updated and reissued, and the additional MSDSs supplied.

(b) Should the item or product not contain any hazardous materials then the Register is to be supplied stating Nil return’ on it.

Attachment A to DID E102

Record No.

Material Description

Material Trade Name Manufacturer of the material

Electronic filename of Manufacturer’s Materials

Safety Data Sheet (MSDS)

Physical location by Compartment

Number and Name

Quantity Unit of Measure

Item or Equipment

containing the Hazardous Material.

Hazard Log Number and Process Activity that uses the Material with the Quantity involved

Supplier Hazard Log


DID E103 Supplier Hazard Log Rev 1 20170517



Title: DID E103 - Supplier Hazard Log Ship applicability: All





Supplier Hazard Log

E103



Supplier Hazard Log


DID E103 Supplier Hazard Log Rev 1 20170517


Purpose

The purpose of the Supplier Hazard Log (SHL) is to provide a continually updated record of the hazards, accident sequences and accidents associated with a system. It includes information documenting risk management for each Hazard and Accident and is a continuously evolving record that stays with the system throughout its life cycle and includes:

a. A description of each identified hazard

b. A definition of fault sequences,

c. Engineering-based safety functions (safety requirements) and management controls to either eliminate the hazard or reduce the risk

d. An estimate of the unmitigated and mitigated risk and

Scope

The Supplier Hazard Log shall contain a comprehensive record of In Service hazards associated with the equipment. This record shall include hazards experienced during Test and Commissioning, Operation and Disposal.


Content and Format

The electronic format of the SHL shall be capable of being integrated into the Purchaser’s Hazard Log and the format shall be agreed with the Purchaser prior to first submission.

The document may be prepared in accordance with the Contractor's own document conventions and formats but must contain the following information:

Title Pages

Authorisation to include approval by Subcontractor’s authorised design signatory.

Supplier Hazard Log

Annex A specifies the minimum information requirements.

The process and methodology for carrying out the Safety Assessment is specified in the Safety and Environmental Management Plan. This forms the basis of the hazard information requiring input to the SHL. Safety Integrity Levels (SILs) where applicable are to be annotated in the Safety Function column within the SHL. Safety assessment criteria and SIL process and methodology are contained in Safety and Environmental Assessment Report.

Annex A to DID E095

Hazard Number

Hazard Description

Cause(s) Sequence of Events

Consequences Unmitigated Risk Env Safety Function

Saf

ety

Crit

ical

ity

Mitigated Risk Hazard Status

Freq Sev Risk Class

Freq Sev Risk Class

Acceptance Test Plan


DID E202 Acceptance Test Plan Rev 1 20170517



Title: DID E202 - Acceptance Test Plan Ship applicability: All



DID VSY Engineering NA NA ALL



DID E202





DID E202 Acceptance Test Plan Rev 1 20170517


Purpose

The Acceptance Test Plan outlines the process by which the Supplier will plan and perform a programme of activities, tests and trials to achieve acceptance by demonstrating the required parameters, functions and attributes described in the Supplier’s Specifications and other contracted requirements.

Scope

The Supplier’s Acceptance Test Plan shall cover all test and acceptance activities. It shall address the testing categories (CAT 0 through 6) in the VCRIs contained in the B Schedules of the Subcontract.


nil

Content and Format

The Acceptance Test Plan shall:

• List tests (refer to CAT 1 through 6 definitions in the VCRI) that will be performed to verify compliance with the requirements set out in the VCRI for each piece of equipment or system being supplied. Indicate which requirements are verified by which test.

• List documents (refer to CAT 0 definition in the VCRI) that will be created to verify compliance with the requirements set out in the VCRI for each piece of equipment or system being supplied. Indicate which requirements are verified by which document.

• Provide a sequence that the tests will be performed in.

• Identify any specific Classification society or Flagstate Regulations required tests or hold points that will not otherwise be captured by the VCRI categories.

• Identify the locations of all tests.

Document Structure

To be determined by the Contractor.

FAT Schedule


DID E205 FAT Schedule Rev 1 20170517



Title: DID E205 - FAT Schedule Ship applicability: All





FAT Schedule

DID E205



FAT Schedule




PURPOSE

To describe the schedule of inspections required to demonstrate to the Purchaser that the Equipment complies with the Purchaser’s Technical Requirements. The FAT Schedule enables the Purchaser to assess and agree the content and planning of the FAT.


CONTENT AND FORMAT

The schedule shall consist of the following:

(a) Front material

(b) Scope.

(c) Referenced documents.

(d) Factory Acceptance Test Schedule.

(e) Test environment.

(f) Data recording, reduction and analysis.

(g) Notes.

FRONT MATERIAL

This shall include the signature page, List of Contents and any other material required by the Supplier's own procedures

SCOPE

This section shall include but not be limited to the following items:

(a) Identification.

The approved identification number, Title, and abbreviation, if applicable, of the system to which this FAT Schedule applies

(b) System overview.

The Purpose of the system to which this FAT Schedule applies.

(c) Document overview.

This paragraph shall summarise the Purpose and Contents of this document.

(d) Relationship to other plans.

FAT Schedule




The relationship, if any, of this Schedule to the Supplier Trials & Acceptance Plan and associated FAT.

REFERENCED DOCUMENTS.

A list by document number and Title of all documents referenced in this FAT Schedule.

FACTORY ACCEPTANCE TEST SCHEDULE.

This section shall be divided into paragraphs and subparagraphs as appropriate to describe the factory acceptance test of the deliverable production Equipment, detailing each separately identified test and which function or performance parameter it demonstrates. The information provided for each test shall include but not be limited to:

(a) Unique test identifier

(b) Test Description.

The Purpose and scope of the test.

(c) Requirement.

The identifier and text of the requirement(s) being tested.

(d) Test Method.

How the test will be conducted, detailing the steps to be followed and the results expected at each step. Where measurement or analysis is to be performed, the method of establishing the results shall be documented.

(e) Acceptance Criteria.

TEST PERSONNEL.

This section shall identify the personnel necessary to plan, prepare, conduct and analyse the factory acceptance tests.

TEST ENVIRONMENT.

This section shall identify and describe the plans for implementing and controlling the resources necessary to perform factory acceptance testing, including the following:

(a) Special to Type Test Equipment

A description of each item of STTE required for the factory acceptance testing, identifying the process by which it shall be provided, validated and maintained.

(b) Software

This shall identify the software Equipment necessary to perform the factory acceptance testing activities. This paragraph shall describe the Purpose of each Equipment and shall identify any classified processing or security issues associated with the software Equipment.

(c) Hardware and firmware Equipment

This shall identify the computer hardware, interfacing equipment, and firmware Equipments that will be used in the test environment. This paragraph shall describe the Purpose of each Equipment and shall identify any classified processing or security issues associated with the hardware or firmware Equipments.

(d) Installation, testing and control.

This paragraph shall identify the Suppliers plans for installing and testing each Equipment prior to its use. This paragraph shall also describe the supplier's plans for controlling and maintaining each element of the test environment.

FAT Schedule




DATA RECORDING, REDUCTION, AND ANALYSIS.

This section shall describe the data reduction and analysis procedures to be used during and following the tests identified in this FAT Schedule. This section shall document how information resulting from data reduction and analysis will be retained. The results of data recording, reduction, and analysis activities shall be documented in such a way that the resulting information will clearly show whether the test objectives have been met.

NOTES.

This section shall contain any general information that aids in understanding this document. This section shall include an alphabetical listing of all acronyms, abbreviations and their meanings as used in this document.

STRUCTURE

Each test description shall clearly define which mode/parameter/function of the Equipment is being demonstrated.


Nil

Factory Acceptance Test Report


DID E206 FAT Report Rev 1 20170516



Title: DID E206 - Factory Acceptance Test Report Ship applicability: All






DID E206







PURPOSE

The Factory Acceptance Test Report (FATR) records the tests or inspections required to demonstrate to the Purchaser that each deliverable production item of the Equipment is built to an identical build standard as that used for Proof of Compliance and that sufficient tests, demonstrations and analyses are performed on each item of production Equipment to safeguard the continued achievement of performance specified in the Purchaser’s Technical Requirements.

SCOPE

The FATR is used for Proof of Compliance and that sufficient tests, demonstrations and analyses are performed on each item of production equipment to safeguard the continued achievement of performance specified in the Purchaser’s Technical Requirements.

REFERENCES



CONTENT

The FATR shall include, but not be limited to, the following information for each test carried out during the FAT:

(a) Identifier of the test, including test name.

(b) Date of Test.

(c) Location of Test.

(d) Test Technician.

(e) Serial Number/unique identifier of the Equipment tested.

(f) Test equipment and calibration certificates.

(g) Summary of test results, including success/failure and problems identified.

(h) Approval signature sheet including Class witnessing.

(i) Chronological record of events relevant to test preparation, performance & analysis.

(j) Detailed test results including pass/fail assessment as agreed between Subcontractor and the Class Society Surveyor or Purchaser (if no Class approval required) at the Trial.

(k) Deviations from the test procedure.

(l) Evaluation of impact on the Equipment of deficiencies identified.

TITLE PAGE

The title page shall contain the information identified below in the indicated format:

(Document control number and date: Volume x of y (if multi-volume))





(Rev. indicator: date of Rev. )

FACTORY ACCEPTANCE TEST REPORT

FOR THE

[* insert name of Equipment]]

Agreement number: ...........

SDRL NO. ...........

Prepared for: [* insert name of the Purchaser]

Prepared by: [* insert name of Supplier, address and telephone number]

STRUCTURE

As above


Nil

EMC Qualification Test Schedule


DID E301 EMC Qualification Test Schedule Rev 1 20170517



Title: DID E301 - EMC Qualification Test Schedule Ship applicability: All






DID E301







PURPOSE

The Electromagnetic Compatibility Qualification Test Schedule (EMCQTS) specifies the EMC testing to be performed on the Subcontractor’s Equipment. The EMC Qualification Test Schedule provides the Purchaser with a description and a permanent record of the testing to be performed on a Subsystem. The EMC Qualification Test Schedule may be used by the Subcontractor as a basis for re-testing of a subsystem.

SCOPE

The EMCQTS is used to describe one or more EMC tests defined in the Acceptance Test Plan. The EMCQTS provides the source data for the EMC Qualification Test Report that is produced when testing has been completed. The EMCQTS defines the method of performing each test, the testing plan (i.e. sequence of tests) and the equipment required to perform each test. Any Equipment which is being put up for acceptance on the evidence of previous testing or by analogy to previous testing of similar equipment should be clearly identified at this stage. Evidence of previous testing shall be included in the EMC Qualification Test Report. The tests included shall cover all the EMC requirements from the appropriate Schedule B documents.

REFERENCES



CONTENT

Media

The document shall be supplied soft copy.

Detailed Content

This document shall consist of the following:

(a) Front Matter

(b) Scope

(c) Referenced documents

(d) Test Descriptions

(e) Test Plan

(f) Test Personnel

(g) Test Facility Requirements

(h) Notes

(i) Appendices





CONTENTS

Front Matter

This section shall include a Title page, List of contents and any other material required by the sub-contractors documentation procedures.

SCOPE.


(a) Identification.

The approved identification number, Title, and abbreviation, if applicable, of the system to which this EMCQT Schedule applies


The Purpose of the system to which this EMCQT Schedule applies.


This paragraph shall summarise the Purpose and contents of this document.


The relationship, if any, of this Schedule to the Subcontractor Trials & Acceptance Plan and associated EMCQT.

Reference Documents.

This section shall list by document number and Title all documents referenced in this Schedule.

Test Schedule

This section shall be divided into paragraphs and subparagraphs as appropriate to describe the EMC qualification test of the deliverable item, detailing each separately identified test. The information provided for each test shall include but not be limited to:


(b) Test Description


(c) Requirement


(d) Test Method

How the test will be conducted, detailing the steps to be followed and the results expected at each step. Where measurement or analysis is to be performed, the method of establishing the results shall be documented.

(e) Acceptance Criteria





Test Plan.

This section shall contain the proposed plan for EMC Qualification Testing. The tests described in the EMCQTS shall be listed in the order in which they are to be performed, with details of proposed grouping of tests and details of the Test Houses to be used included. Intended start dates and duration for each group of tests are to be provided.

Test Personnel

This section shall identify the personnel necessary to plan, prepare, conduct and analyse the EMC tests.

Test Facility Requirements

This section shall detail the exact test equipment requirements for each test or group of tests. This section should contain sufficient information for the purchaser to be able contract a test house to perform independent testing if required. This section shall contain a description of all the Test and Recording equipment required to perform the tests or groups of tests to the required standard.

Notes.

This section shall contain any general information that aids in understanding this document (e.g., background information, glossary). This section shall include an alphabetical listing of all acronyms, abbreviations, and their meanings as used in this document.

Appendices.

Appendices may be used to provide information published separately for convenience in document maintenance (e.g., charts, classified data). As applicable, each appendix shall be Referenced in the main body of the document where the data would normally have been provided.

STRUCTURE

Nil.


Nil

EMC Qualification Test Report


DID E302 EMC Qualification Test Report Rev 1 20170517



Title: DID E302 - EMC Qualification Test Report Ship applicability: All






DID E302







PURPOSE

The Electromagnetic Compatibility Qualification Test Report (EMCQTR) is a description and report of the EMC testing performed on the Subcontractor’s Equipment.

SCOPE

The EMC Qualification Test Reports are used to describe and record the results of one or more EMC tests defined in the Test & Acceptance Plan. The EMC Qualification Test Reports summarise test discrepancies and references the corresponding problem/change reports.

REFERENCES



CONTENT

Media

The document shall be supplied both in hard and soft copies. The hard copies shall take the form of an A4 size document, bound in ring binders.

Detailed Content


(a) Front Matter

(b) Scope


(d) Test Report

(e) Details of the tests conducted and standards achieved

FRONT MATTER

This section shall include a title page, list of contents, change and issue status and any other material required by the Subcontractor’s documentation procedures.

SCOPE


(a) Identification.

The approved identification number, Title, and abbreviation, if applicable, of the system to which his EMCQT Report applies


The Purpose of the system to which this EMCQT Report applies.








The relationship, if any, of this Report to the Subcontractor Trials & Acceptance Plan and associated EMCQT Schedule or Report.

Applicable Documents.

A list by document number and Title of all documents referenced in this EMCQT Schedule.

Test Report

This section shall be divided into paragraphs and subparagraphs as appropriate to describe the environmental qualification test of the deliverable item, detailing each separately identified test. The order of tests within this document shall correspond to the order of tests within the EMCQTS. The information provided shall include but not be limited to the following for each test carried out during the EMCQT:


(b) Summary of test results, including success/failure and problems identified.

(c) Chronological record of events relevant to test preparation, performance & analysis.

(d) Detailed test results.

(e) Deviations from the test procedure.

(f) Evaluation of impact on the Equipment of deficiencies identified.

(g) Proposed programme to rectify design shortcomings identified.

Notes.


Appendices.

Appendices may be used to provide information published separately for convenience in document maintenance (e.g. charts, classified data). Where available this section shall include any Graphs, response curves etc. supplied by the Test House during the course of testing. As applicable, each appendix shall be Referenced in the main body of the document where the data would normally have been provided.

STRUCTURE

Nil.


Nil

Environmental Qualification Test Schedule


DID E401 Environmental Qualification Test Schedule Rev 1 20170517 Commercial in Confidence Page 1 of 4


Title: DID E401 - Environmental Qualification Test Schedule Ship applicability: All






DID E401






PURPOSE

The Environmental Qualification Test Schedule (EQTS) is a description and specification of the environmental testing to be performed on the Subcontractor’s Equipment. The EQTS provides the Purchaser with a description of the testing to be performed on an Equipment.

SCOPE

The EQTS is used to describe one or more environmental tests defined in the Subcontractor’s Acceptance Test Plan (SATP). The EQTS defines the method of performing each test, the testing plan (i.e. sequence of tests) and the equipment required to perform each test. Any Equipment which is being put up for acceptance on the evidence of previous testing or by analogy to previous testing of similar equipment should be clearly identified at this stage. Evidence of previous testing shall be included in the Environmental Qualification Test Report. The tests included shall cover all the environmental requirements from the Schedule B documents.

REFERENCES



CONTENT

Media

The document shall be supplied soft copy.

Detailed Content


(a) Front Matter

(b) Scope


(d) Test Descriptions

(e) Test Plan

(f) Test Personnel

(g) Test Facility Requirements

(h) Notes

(i) Appendices

CONTENTS

Front Matter

This section shall include a Title page, List of contents and any other material required by the Sub-contractors documentation procedures.




Scope


(a) Identification.

The approved identification number, Title, and abbreviation, if applicable, of the system to which this EQT Schedule applies


The Purpose of the system to which this EQT Schedule applies.




The relationship, if any, of this Schedule to the Subcontractor Trials & Acceptance Plan and associated EQT.


A list by document number and Title of all documents referenced in this EQT Schedule.

Test Schedule

This section shall be divided into paragraphs and subparagraphs as appropriate to describe the environmental qualification test of the deliverable item, detailing each separately identified test. The information provided for each test shall include but not be limited to:


(b) Test Description.


(c) Requirement.


(d) Test Method.

How the test will be conducted, detailing the steps to be followed and the results expected at each step. Where measurement or analysis is to be performed, the method of establishing the results shall be documented

(e) Acceptance Criteria

Test Plan.

This section shall contain the proposed plan for Environmental Qualification Testing. The tests described in the EQTS shall be listed in the order in which they are to be performed, with details of proposed grouping of tests and details of the test houses to be used included. Intended start dates and duration for each group of tests are to be provided.




Test Personnel

This section shall identify the personnel necessary to plan, prepare, conduct and analyse the environmental testing.

Test Facility Requirements

This section shall detail the exact test equipment requirements for each test or group of tests. This section should contain sufficient information for the purchaser to be able contract a test house to perform independent testing if required.

Notes.


Appendices.

Appendices may be used to provide information published separately for convenience in document maintenance (e.g., charts, classified data). As applicable, each appendix shall be referenced in the main body of the document where the data would normally have been provided.

DOCUMENT MAINTENANCE

The Sub-contractor shall provide a draft Schedule for agreement with the purchaser. Once agreed, the Schedule shall be put under Configuration Management and all future testing shall be performed against this document. All further changes to this document shall be approved by the Purchaser.

STRUCTURE

Nil.


Nil

Environmental Qualification Test Report


DID E402 Environmental Qualification Test Report Rev 1 20170517 Commercial in Confidence Page 1 of 4


Title: DID E402 - Environmental Qualification Test Report Ship applicability: All






DID E402






PURPOSE

The Environmental Qualification Test Report (EQTR) is a description and report of the specified environmental testing performed on the Subcontractor’s Equipment. The EQTR provides the Purchaser with a description and a permanent report of the testing performed on the Equipment. SCOPE The EQTR is used to describe and record the results of one or more environmental tests defined in the Acceptance Test Plan and described in the Environmental Qualification Test Schedule (EQTS). The EQTR documents test results and discrepancies and references the corresponding problem/change reports.

REFERENCES



CONTENT

Media

The document shall be supplied both in hard and soft copies. The hard copies shall take the form of an A4 size document, bound in ring binders.

Detailed Content


(a) Front Matter

(b) Scope


(d) Test Report

(e) Notes

(f) Appendices

Front Matter

This section shall include a Title page, List of contents and any other material required by the Sub-contractor documentation procedures.

Scope.


(a) Identification.

The approved identification number, Title, and abbreviation, if applicable, of the system to which this EQT Report applies





The Purpose of the system to which this EQT Report applies.




The relationship, if any, of this Report to the Subcontractor Trials & Acceptance Plan and associated EQT Schedule or Report.


A list by document number and Title of all documents referenced in this EQT Schedule.

Test Report

This section shall be divided into paragraphs and subparagraphs as appropriate to describe the environmental qualification test of the deliverable item, detailing each separately identified test. The order of tests within this document shall correspond to the order of tests within the EQTS. The information provided shall include but not be limited to the following for each test carried out during the EQT:


(b) Summary of test results, including success/failure and problems identified.

(c) Chronological record of events relevant to test preparation, performance & analysis.

(d) Detailed test results.

(e) Deviations from the test procedure.

(f) Evaluation of impact on the Equipment of deficiencies identified.

(g) Proposed programme to rectify design shortcomings identified.

Notes.

This section shall contain any general information that aids in understanding this document (e.g. background information, glossary). This section shall include an alphabetical listing of all acronyms, abbreviations, and their meanings as used in this document.

Appendices.

Appendices may be used to provide information published separately for convenience in document maintenance (e.g. charts, classified data). Where available this section shall include any Vibration response curves, shock waveforms, temperature and humidity records etc. supplied by the Test House during the course of testing, as applicable, each appendix shall be Referenced in the main body of the document where the data would normally have been provided.

STRUCTURE

Nil.


Nil

Software Version Description Document


DID E501 Software Version Description Document Rev 1 20170517



Title: DID E501 - Software Version Description Document Ship applicability: All






DID E501







PURPOSE

The Software Version Description Document (SVDD) identifies and describes a version of a Software system. This document is used by the Subcontractor to release Software versions to the Purchaser. The SVDD is used by the Purchaser to track and control Software to be released into the Shore integration facilities and the operational environment.

Firmware and software must be defined at the hardware BIOS, operating system, and application levels. The intent is to describe the run-time environment for the purposes of monitoring security vulnerabilities and assessing risk during the In Service Support. Firmware and software must be listed for any system using commercial or open-source operating systems (for example, Windows, Linux, QNX, etc.) and/or applications (for example, Apache, Microsoft SQL, etc.). Embedded programmable logic controllers with unique hardware and firmware do not have to be included (for example, embedded main engine controllers unless they run commercial operating systems or applications).

SCOPE

This DID applies to all software and computer hardware items associated with the Equipment. This DID must be read in conjunction with the SOW.


In accordance with Attachment A. Sample data is for illustration purposes and should be removed for submission.

Submit in Excel format. List each software item in its own row in Excel.

STRUCTURE

For each commercial or open source operating system or application software the following must be supplied:

1. Supplier;

2. Equipment ID (VSY Designated number)

3. Associated Configuration Item;

4. Short description of the software’s purpose in the delivered system;

5. Software name;

6. Software version number and hotfix;

7. Software manufacturer;

8. Identify application, operating system or a run-time environment (such as JAVA);

9. Anticipated Support End date (Provide date when software is no longer supported by the manufacturer);





10. Associated computer hardware (if different from Configuration Item);

11. Associated firmware for hardware, if applicable;

12. Support philosophy: software support specific to Project or OEM; and

13. Remarks.


Nil





Attachment A

Supplier Equipment ID

Associated Configuration Item Software purpose

Software name

Software Version number and hotfix

Software manufacturer

Application, operating system or run-time environment

Anticipated Support End Date (mmm-yyyy)

Associated computer hardware (if different from Config Item)

Associated firmware for hardware (if applicable)

Support philosophy Remarks

Sample Maintenance laptop

Windows 7 Enterprise

Service Pack 1 HotFixIDs: KB2849697 KB2849697 KB2849696 KB2849696 KB2841134 KB2841134 … Microsoft Operating System Jan-2020

HP Elitebook 840 D1F44AV

HP Sure Start BIOS

OEM supported

Sample

Visual Basic office environment to build maintenance reports.

Office Standard 2010

10.0.7166.5000 HotFixIDs: KB3146963 KB3147071 KB3148198 KB3148851 KB3149090 KB976902 KB982018 … Microsoft Application Oct-2020

HP Elitebook 840 D1F44AV

HP Sure Start BIOS

OEM supported

Interface Data Sheet


DID E701 Interface Data Sheet Rev 1 20170517



Title: DID E701 - Interface Data Sheet Ship applicability: All






DID E701





DID E701 Interface Data Sheet Rev 1 20170517


PURPOSE

Provision of an Interface Data Sheet.

SCOPE

This Data Item Description (DID) contains the Format and Preparation Instructions for the Interface Data Sheet.


CONTENT

• The interface Data Sheet shall include all interfaces to the Supplier’s equipment excluding those for physically securing the Equipment to the ship and IPMS interfaces.

• The Interface Data Sheet shall include the following information :

VSY Part Number

Unique ID

Interface Name

Connection Type (Mech / Elec)

Connection Spec. (incl. rating) Material Comments

FORMAT

The document shall be supplied in Excel format.

DOCUMENT STRUCTURE

Nil.

IPMS Signal List


DID E702 IPMS Signal List Rev 1 20170517



Title: DID E702 – IPMS Signal List Ship applicability: All





IPMS Signal List

DID E702



IPMS Signal List




PURPOSE

Provision of an IPMS Signal List.

SCOPE

This Data Item Description (DID) contains the Format and Preparation Instructions for the IPMS Signal List.


CONTENT

• The IPMS Signal List shall include but not be limited to the following information of which the Supplier shall populate those fields that are within their scope of knowledge (note guidance will be given regarding suitable entry formats):

Data Field

LAST UPDATE

SIGNAL ID

SWBS #

SYSTEM/EQUIPMENT

PID DRAWING #

CABLE DIAGRAM #

SOURCE/DEST DEVICE

SOURCE/DEST TERMINATION

COMP'T #

COMPARTMENT NAME

SIGNAL DESCRIPTION (LONG TEXT) (60 CHAR MAX)

SLAVE UNIT LOCATION

SLAVE UNIT NR.

I/O TYPE

SIGNAL TYPE

DATA TYPE

PROTOCOL

BITRATE

BAUD RATE

FUNCTION

CAN BE GROUPED TO INS ?

PRIORITY

INS CATEGORY

IPMS Signal List




SEND TO VDR ?

BIT NUMBER

SENSOR P/N

SENSOR RANGE

SENSOR EXCITATION

SENSOR CONTACT CONFIGURATION (N.O./N.C.)

SYSTEM RANGE

UNIT

LOW ALERT

LOW-LOW ALARM

HIGH ALERT

HIGH-HIGH ALARM

CLASS UMS REQUIREMENT

CLASS REQUIREMENT

SCHEDULE B REQUIREMENT (HBA #)

COMMENTS

• Entries within the IPMS Signal List shall be consistent where applicable.

FORMAT

The document shall be supplied in Excel format.

DOCUMENT STRUCTURE

Nil.

Certificates


DID E901 Certificates Rev 1 20170517



Title: DID E901 – Certificates Ship applicability: All

Document Owner: H. Bergstrom, Sr. Eng. Document Approver: D. Astbury, Dir. Eng.





Certificates

E901



.

Certificates


DID E901 Certificates Rev 1 20170517


PURPOSE

Submission of Certificates, from various sources, by the Supplier to the Purchaser.

REFERENCES




FORMAT AND CONTENT

1. Supplier’s format.

DID Front Cover ILS

Document No: [*]



]


Title: DID Front Cover Integrated Logistics Support Ship applicability: All


Master Template Ref: DID Front Cover ILS Project: [*insert name]


DID VSY ILS [* insert name] [* insert VSY number] [* insert VSY number]

Schedule D3


Integrated Logistics Support



ILS Capabilities Questionnaire Document No: VSY-A08.22-0057

Template ref: DID ILS201 Capabilities Questionnaire Unclassified Page 1 of 10 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2


Title: Integrated Logistics Support Capabilities Questionnaire Ship applicability: All


Master Template Ref: DID ILS201 ILS Capabilities Questionnaire Project: [*insert name]




ILS Capabilities Questionnaire

ILS201



.



Integrated Logistics Support Capabilities Questionnaire DID ILS201

Purpose

The DID is to advise the Purchaser of the reliability, maintainability and availability of the Equipment and may be used to determine life cycle costs.

References




Format and Content

Complete the attached pro forma questionnaire.



Attachment A to DID ILS201 Integrated Logistic Support Capabilities Questionnaire

Joint Support Ship

Integrated Logistics Support Capabilities

Part A - Introduction

Vancouver Shipyards Company Ltd (the Purchaser or VSY) will be required to implement an Integrated Logistics Support (ILS) program as part of the Joint Support Ship (JSS) scope of work. The ILS program will include analyses to ensure the overall reliability, maintainability and supportability of the JSS fleet and may be required to establish life cycle costs. In anticipation of this work effort, the Supplier is required to fill out this form (cover sheet, plus one datasheet for each Purchaser part number specified in the Technical Requirements or VCRIs (see Schedules B1 to B4 inclusive of the Resulting Subcontract)). This information will be used to assess the Supplier's ability to contribute to achieving the ILS requirements of the Project.

The ILS Support Capabilities form consists of Part A - Introduction, Part B - Supplier Information, Part C - Equipment Proposed as well as individual Data Sheets for each Equipment or System listed in Part C. One (1) Data Sheet and one (1) Cataloguing Data sheet is supplied as defaults: the Supplier shall create as many additional Data Sheets as required to cover all Items of the Equipment.

For Equipment and Items of the Equipment that do not already have a NATO Stock Number (NSN) assigned, the Supplier shall submit a Cataloguing Data Template for each Equipment or Item of Equipment requiring cataloguing at the time of delivery of Data Items in accordance with Part 4 (ILS) of Schedule D1 (SOW), Schedule D2 (SDRL) and Schedule D3 (DIDs) of the Resulting Subcontract.

Part B - Supplier Information

Name :

Address :

City / Town

Province / State Postal code / Zip code

Supplier’s Web Site

Supplier’s CAGE Code *if available

Supplier’s Contact details: Name :

Title :

Phone:



Fax :

Email :

Part C - Equipment Proposed

System or Equipment Part Number

Data Sheet

1


Data Sheet

In the 'Response' column, the Supplier must provide the required information, or provide comments regarding their ability to provide it. If the information exists in documents provided elsewhere (for example: “see the operating manual”; or “see Schedule E of the Resulting Subcontract”), you may simply refer to that location in your Proposal (e.g. "see operating manual, section [x]). If the information is not currently available, please indicate when the data will be made available.

Data Sheet #1 Equipment: [* insert description of the Equipment]

# Title Description Response

a Nomenclature Name of the Equipment

b Equipment Description High-level description of the Equipment, including capability, type, size, capacity, etc.

c Original Equipment Manufacturer (OEM)

Name of Original Equipment Manufacturer (OEM)

d Supplier Name of Supplier (if not the same as OEM)

e OEM Part Number Part Number assigned by OEM

f Model No. Model Number assigned by OEM

g NATO Stock Number (NSN) Provide if one exists

h Cataloguing Data Cataloguing data for items without a NATO Stock Number (NSN) that need to be catalogued by DND. This data is identified is an attached Cataloguing Data Template. The Bidder shall prepare and deliver the Data Items in accordance with Part 4 (ILS) of Schedule D1 (SOW) 4 months following EDS.

I Maintenance Policy Provide recommendation as follows:



D - Discard on Failure

RA - Repair / Adjust in situ

R by R - Repair by Replacement

J Repair Recommendation Are repairs to be performed by OEM or authorized repair facilities only?

k Overhaul Periodicity Number of operating hours, cycles between overhaul (if applicable). Provide maintenance man-hours required to complete overhaul and cost of required spares / parts if applicable.

l MTBF (Hours) Mean Time Between Failures given in hours (or annotate with other measurement base such as cycles)

m Reliability Data Source Reference data source for reliability figures, e.g. test data or based upon field data, etc.

n Failure Modes and Effects Analysis (FMEA)

If not available then provide known failures with MTBF, MTTR and any additional failure data.

o System Reliability Analysis If not available then provide known failures with MTBF, MTTR and any additional failure data

p MTTR (Hours) Mean Time To Repair equipment. (include data source)

q Fault Find Method State main method to fault isolate to failed unit. E.g. manual troubleshooting, operational checks, Built-In-Test (BIT), Condition Based Monitoring (CBM), etc.

r Built In Test (BIT) provided or available

State the effectiveness of the BIT to detect some or all failure modes for a given unit. E.g. 90% of failures will be detected by the BIT capabilities.

s

t Troubleshooting Fault finding or troubleshooting guides for all furnished Equipment. Publications must be submitted with proposal; if not available, indicate when they will be supplied. Class 2 Interactive Electronic Technical Manuals (IETMs) are preferred (indicate if publications are Class 2 IETM). If design changes occur, updated manuals must be provided. Indicate price (and validity period) to purchase IP rights for these publications.

u Maintenance Envelope Data Required operating and maintenance areas with clearance for removal or repair of components, including access diagram.



v Planned Maintenance Required planned (preventative) maintenance man-hours per 1000 operating hours. If planned maintenance requires consumable spares / parts provide cost per 1000 operating hours.

w Standard and Special Tools, Test Equipment, and Support Equipment1

Provide details of any Special Tools and/or Test Equipment (STTE) required to troubleshoot and/or maintain the Equipment. Provide unit prices of recommended or required STTE.

x Training Provide details of any recommended OEM training to enable in-service operation / maintenance of the proposed Item / equipment. Details must include if training is CFITES or SCORM compliant (if known), number of trainees per serial, and if there is an option available for training materials/courses in French.

y Training Cost If OEM training (operations or maintenance) is available / recommended, identify and provide cost (original currency) to deliver one (1) serial of each course at the Supplier’s premises. Identify separate cost for all related travel, accommodation and per diems in the PAS for Part 4 (ILS) of Schedule D1 (SOW). Indicate pricing validity (duration). Additionally, indicate cost and pricing validity (duration) to purchase end-user IP rights to the training materials.)

z Technical Publications and Operating Manuals

(Provide publications with Proposal)

Technical publications required for operatioing, preventative (PM) and corrective(CM) maintenance of the equipment, including installation instructions, start-up procedures, recommended PM / tasks and schedules, and CM tasks. Publications must be submitted with proposal; if not available, indicate when they will be supplied. Class 2 Interactive Electronic Technical Manuals (IETM) are preferred (indicate if publications are Class 2 IETM). If any design changes occur, updated publications must be provided. Indicate price (and validity period) to purchase IP rights for these publications.

aa Language of Technical Publications

Technical publications must be provided in English. Indicate if manuals are also available in French (and include cost, pricing validity, availability date, and IP rights cost)

ab Parts Manual

(Provide manual with Proposal)

Parts Manual(s) (Illustrated Parts List). Publication(s) must be submitted with proposal; if not available, indicate when they will be supplied. Class 2 Interactive Electronic Technical Manuals (IETM) are preferred (indicate if publications are Class 2 IETM). If any design changes occur, updated publication(s) must be provided. Indicate price (and validity period) to purchase IP rights for



these publications.

ac

ad Repair & Overhaul manuals availability and cost

List available repair manuals and overhaul manuals, with associated cost, pricing validity (duration), and indicate if language is in French, English, or Both, and the date when the manual will become available. Class 2 Interactive Electronic Technical Manuals (IETM) are preferred (indicate if publications are Class 2 IETM). Indicate price (and validity period) to purchase IP rights for the manuals.

ae Intellectual Property (IP) Covered in Schedule A (General Conditions) of the Resulting Subcontract Confirm whether information provided in associated technical publications and training course material may be re-used by VSY to develop operations / maintenance documents to meet ship in-service requirements, as well as the cost (if applicable) and validity period of that price.)

af Safety Precautions Equipment safety precautions.

ag Control Ranges Instruments and controls with ranges and set points.

ah Operating Limits Operating safe limits (and cautions outside of those limits).

ai Personal Protective Equipment (PPE)

Identify PPE required for operation and / or maintenance of equipment.

aj Cleaning/Testing Any special cleaning or testing requirements.

ak Fail-Over Procedures In the event of failure of the primary system, indicate the fail-over procedure for the secondary (or backup) system to be brought online, if applicable. If the system automatically fails-over to the backup, please indicate the sequence of events that would occur.

al Shipping Diagram Shipping diagram shall include: as-shipped dimensions (mm); weight (kg); saddle locations; tie-down details; and requirements for specialized equipment (e.g. cranes) to unload at delivery (if applicable) (see Schedule E of the Resulting Subcontract)

am Shipping Notice See Part 12 (Logistics) of Schedule D1 (SOW)

an Importer Data Importer's security filing data elements

ao Packing List - See Part 12 (Logistics) of Schedule D1 (SOW)



ap Transportation Considerations Requirements for preservation and protection of equipment during shipping (such as shock, cold, heat, power, etc.)

aq Storage Considerations - See Part 12 (Logistics) of Schedule D1 (SOW)

ar Weight (Kgs) - See Schedule E

as Weight (Kgs) (unpackaged) - See Schedule E

at Volume (LxWxH) in mm (Packaged)

- See Schedule E

au Volume (LxWxH) in mm (unpackaged)

- See Schedule E

av Material Safety Data Sheets (MSDS)

Material Safety Data Sheets (MSDS)

aw Material Properties Sheets Material properties sheets

ax Procurement Lead Time - See Schedule E

ay Unit Cost Purchase price per unit.

az Repair Turn Around Time (Weeks)

In the event that the item is returned to the OEM / Supplier for repair, what is the average repair turn-around time (including shipping back to Navy/DND at Esquimalt, BC)

ba Supplier Repair Cost Average total cost (current year) to repair a failed unit by the OEM / Supplier (in Canadian dollars), including return shipping to Esquimalt, BC.

bb Manufacturers’ Recommended Spare Parts Lists (attach lists)

•Classification Society required spares1 •Commissioning Spares List, Harbour and Sea Trial List (sometimes referred to as INCO Spares)1 • Spare parts list for commissioning with unit prices1 • Carried On Board Spares List and Base Spares List required to support (2) years of operation with unit prices (assume 10,000 hrs.)1

• Insurance spares (subject to early obsolescence or in low demand but nevertheless spare needed) (add to Base Spares List and indicate as 'Insurance Spares')1

bc Warranty Period See section 1 Articles of Agreement of the Resulting Subcontract

bd Expiry Date of Manufacture (DOM) and Expiry Date in accordance with Part 4 (ILS) of Schedule D1 (SOW) 6 weeks prior to shipment or pick up.

be Equipment / Parts Obsolescence (Months)

Elapsed months from Delivery Date to when Equipment/Items of the Equipment will become



unavailable due to obsolescence

bf Next Generation Plans for introduction of successor generation

bg Schedule E Provide the following Schedule E tabs in ILS folder (only the specified tabs are to be included in the ILS folder)

Ship Equip List; Carried On Board Spares; Carried On Board STTE;

[1] Name, Manufacturer, Model, Part No., NSN, CAGE (see Schedule E of the Resulting Subcontract)




Cataloguing Data Template

Items of the Equipment recommended for procurement by the Supplier that do not already have a NATO Stock Number (NSN) must go through the Department of National Defence (DND) cataloguing process, whereby NSNs are assigned. To enable this process, the Supplier must provide Provisioning Technical Documentation using this Cataloguing Data Template. This documentation enables the cataloguers to distinguish the subject item from similar but non-interchangeable items.

The Supplier is requested to complete the following table for each Item of the equipment requiring cataloguing, attaching pages such as drawings or Specification sheets as necessary. This, for each item to be catalogued, there will be a data package. The required data, as listed below, is prescribed by the End User.

Identify the It of the Equipment to be catalogued as fully as possible: description of the Equipment; Manufacturer; Model (if applicable); Manufacturer's Part No.; Commercial and Government Entity (CAGE) code (if available).

Cataloguing Data #1 Item to be catalogued:

# Required Data Response

1 Drawings and illustrated parts lists

2 Technical and repair specifications

3 Physical and electrical characteristics

4 Performance data, including operating conditions

5 Mounting requirements

6 Commercial catalogue data

7 Calibration requirements

8 Any special packaging, handling, storage, or transportation requirements beyond commercial practice?

9 Any maintenance that must be completed while the item is in storage?

10 Hazardous material data?

11 ITAR/Controlled Goods information?

12 Disposal requirements?

Operator and Maintenance Manuals - Existing Document No: VSY-A08.22-0058



Title: Operator and Maintenance Manuals - Existing Ship applicability: All


Master Template Ref: DID ILS210 – Operator and Maintenance Manuals - Existing Project: [*insert name]




Operator and Maintenance Manuals - Existing

ILS210



.



Operator and Maintenance Manuals - Existing DID ILS210

Purpose

For existing Equipment, not subject to any design changes to meet the Purchaser’s Technical Requirements, the existing operator and maintenance manuals or handbooks shall be provided.

References




Format and Content

1 The Operator and Maintenance Manual or Manuals may be provided in Supplier’s structure.

2 Class 2 Interactive Electronic Technical Manuals (IETM) are preferred (indicate if publications are Class 2 IETM).

3 The information may be provided in a single or several documents. Information required for this Subcontract but not included in Supplier’s standard documentation may be provided by amending the standard documentation or providing additional separate documentation.

4 The information shall be provided in the English language and French if available.

5 All documentation (including documentation originated by third-parties) shall be delivered with the ‘Originator’s’ written authority for the Purchaser to edit or reproduce the documents in whole or in part.

6 The file properties shall not impose any restrictions on editing, copying or printing.

7 The Operator and Maintenance Manuals shall contain the following as a minimum:

(a) General information;

(b) General description of the Equipment;

(c) Drawings, illustrations, and schematics that represent the Equipment;

(d) Wiring diagrams;

(e) Warnings, cautions, and safety notes (including all statutory obligations);

(f) Details of any dangerous or special materials used in construction including details of any items subject to Control of Substances Hazardous to Health (COSHH);

(g) List of symbols and abbreviations used;

(h) Operating information;



(i) Operating procedures including normal Start Up / Shut Down instructions (see also SDRL ILS216 and DID ILS216);

(j) Standard operating checks;

(k) Details of all controls and indicators;

(l) Commissioning procedures;

(m) Emergency procedures including emergency shutdown instructions;

(n) Maintenance information (On Board and Base);

(o) Maintenance procedures;

(p) Maintenance schedules (see also SDRL ILS217 and DID ILS217);

(q) Safety precautions prior to maintenance;

(r) Spare parts data including oils and lubricants with illustrations, sizes, weights, and NSN where codified (see also SDRL ILS230 and DID ILS230 for COB Spares and see also SDRL ILS 250 and DID ILS250 for Base Spares);

(s) Support and test equipment required for maintenance;

(t) Failure diagnosis information;

(u) Diagnostics instructions;

(v) Equipment Preventive Maintenance Instructions;

(w) Equipment Corrective Maintenance Instructions;

(x) S&TE Preventive Maintenance Instructions;

(y) Special to Type Test Equipment (STTE) (see also SDRL ILS231 and DID ILS231 for COB and see also SDRL ILS 252 and DID ILS252 for Base);

(z) End User Corrective Maintenance instructions;

(aa) Software Loading and Updating Instructions (where applicable);

(bb) Test requirements;

(cc) Testing instructions;

(dd) Calibration requirements; and

(ee) Any special disposal instructions for consumables and equipment as a result of repair actions and end of life.

7 Verification Certificate

The Contractor shall complete a Technical Documentation Verification Certificate to confirm that the information in the documentation conforms to health and safety requirements to maintain and operate the equipment.

An example verification certificate is included at Annex A.



Attachment A to DID ILS210

Technical Documentation Verification Certificate

TECHNICAL DOCUMENTATION VERIFICATION CERTIFICATE

Name of Supplier

Address of Supplier

Equipment / System description:

Configuration modification status

Agreement No:

SWBS #:

Covering Purchase Order #:

DECLARATION

It is hereby declared that the information sets supplied for the above named Equipment, which are listed below have satisfactorily cleared verification, and that:

• Qualified personnel have verified all procedures.

• They are technically accurate.

• They incorporate all safety precautions and warnings that are considered to be necessary for the safe operation and maintenance of the equipment (including all relevant COSHH information).

• Their security classifications are in accordance with the Security Requirements for the above Equipment.

Name of Design Authority

Signature of Design Authority

Date of Signing

Insert Designation of Signatory

Information Details Issue Number Issue date

Operator and Maintenance Manuals - Synopsis Document No: VSY-A08.22-0059



Title: Operator and Maintenance Manuals - Synopsis Ship applicability: All


Master Template Ref: DID ILS211 Operator and Maintenance Manuals - Synopsis Project: [*insert name]




Operator and Maintenance Manuals - Synopsis

ILS211



.

Operator and Maintenance Manuals - Synopsis Document No: VSY-A08.22-0059


Operator and Maintenance Manuals - Synopsis DID ILS211

Purpose

Where the Equipment has to be significantly modified to meet the Purchaser’s Technical Requirements, then the Supplier shall prepare and deliver Operator and Maintenance Manuals in the following three (3) stages enabling review and comments to be made by the Purchaser and incorporated into the next stage by the Supplier:

(a) Operator and Maintenance Manuals– Synopsis (this DID);

(b) Operator and Maintenance – Draft (see SDRL ILS211 and DID ILS211); and

(c) Operator and Maintenance – Camera Ready / CD ROM (see SDRL ILS213 and DID ILS213).

For the purposes of this section, ‘material’ means a Maturity of the Solution value less than eighty per cent (80%) (see section 1 of the Articles of Agreement).

References




Format and Content

1 The following information shall be provided in the Operator and Maintenance Manuals:

(a) proposed contents list;

(b) proposed style and format;

(c) proposed technical publications standards to be applied;

(d) proposed electronic delivery standard;

(e) estimated page and diagram counts;

2 The Operator and Maintenance Manuals shall be written in English and French.

3 Class 2 Interactive Electronic Technical Manuals (IETM) format shall be used.

4 The Operator and Maintenance Manuals shall include coverage of the topics described in section 6 of DID ILS210 (Operator and Maintenance Manuals - Existing).

5 Where the Equipment contains embedded Software, the Operator and Maintenance Manuals are to contain a high level description of all Software used (source, whether public domain software used or not, version, etc…) and also describe the functionality of the Software used to individual task level for both operator and maintainer.

Operator and Maintenance Manuals - Draft Document No: VSY-A08.22-0060



Title: Operator and Maintenance Manuals - Draft Ship applicability: All


Master Template Ref: DID ILS212 - Operator and Maintenance Manuals - Draft Project: [*insert name]




Operator and Maintenance Manuals - Draft

ILS212



.

Operator and Maintenance Manuals - Draft Document No: VSY-A08.22-0060


Operator and Maintenance Manuals - Draft DID ILS212

Purpose


(a) Operator and Maintenance Manuals– Synopsis (see SDRL ILS211 and DID ILS 211);

(b) Operator and Maintenance – Draft (this DID); and

(c) Operator and Maintenance – Camera Ready / CD ROM (see SDRL ILS213 and DID ILS213).


References




Format and Content

1 The Operator and Maintenance Manual – Draft shall follow the same structure, content and format as described in DID ILS 211.

2 The Operator and Maintenance Manual – Draft shall include the Purchaser’s comments and instructions made to the earlier Operator and Maintenance Manuals - Synopsis prepared under DID ILS211.

3 The Operator and Maintenance Manual – Draft shall include:

(a) Draft text, figures and drawings; and

(b) Binder with front cover details.

Operator and Maintenance Manuals – Camera Ready Document No: VSY-A08.22-0061



Title: Operator and Maintenance Manuals – Camera Ready Ship applicability: All


Master Template Ref: DID ILS213 Operator and Maintenance Manuals – Camera Ready Project: [*insert name]




Operator and Maintenance Manuals – Camera Ready

ILS213



.

Operator and Maintenance Manuals – Camera Ready Document No: VSY-A08.22-0061


Operator and Maintenance Manuals – Camera Ready DID ILS213

Purpose


(a) Operator and Maintenance Manuals– Synopsis (see SDRL ILS211 and DID ILS 211);

(b) Operator and Maintenance – Draft (see SDRL ILS212 and DID ILS 212); and

(c) Operator and Maintenance – Camera Ready / CD ROM (this DID).


References




Format and Content

1 The Operator and Maintenance Manual – Camera Ready shall follow the same structure, content and format as described in DID ILS 212 (Operator and Maintenance Manual – Draft).

2 The Operator and Maintenance Manual – Camera Ready shall include the Purchaser’s comments and instructions made to the earlier Operator and Maintenance Manuals - Draft prepared under DID ILS212 (Operator and Maintenance Manual – Draft).

Format and Content

As agreed for the Operator and Maintenance Manuals – Synopsis (DID ILS211), and Operator and Maintenance Manuals - Draft (DID ILS212) Data Items.

Repair and Overhaul Manuals - Existing Document No: VSY-A08.22-0062



Title: Repair and Overhaul Manuals - Existing Ship applicability: All


Master Template Ref: DID ILS214 – Repair and Overhaul Manuals - Existing Project: [*insert name]




Repair and Overhaul Manuals - Existing

ILS214



.



Repair and Overhaul Manuals - Existing DID ILS214

Purpose

For existing Equipment, not subject to any design changes to meet the Purchaser’s Technical Requirements, the existing repair and overhaul manuals or handbooks shall be provided.

References




Format and Content

1 The Repair and Overhaul Manuals may be provided in Supplier’s structure.

2 Class 2 Interactive Electronic Technical Manuals (IETM) are preferred (indicate if publications are Class 2 IETM).

3 The information may be provided in a single or several documents. Information required for this Subcontract but not included in Supplier’s standard documentation may be provided by amending the standard documentation or providing additional separate documentation.

4 The information shall be provided in the English language and French if available.

5 All documentation (including documentation originated by third-parties) shall be delivered with the ‘Originator’s’ written authority for the Purchaser to edit or reproduce the documents in whole or in part.

6 The file properties shall not impose any restrictions on editing, copying or printing.

7 The Repair and Overhaul Manuals shall contain the following as a minimum:

(a) General information;

(b) General description of the Equipment;

(c) Drawings, illustrations, and schematics that represent the Equipment;

(d) Wiring diagrams;

(e) Warnings, cautions, and safety notes (including all statutory obligations);

(f) Details of any dangerous or special materials used in construction including details of any items subject to Control of Substances Hazardous to Health (COSHH);

(g) List of symbols and abbreviations used;

(h) Operating procedures including normal Start Up / Shut Down instructions (see also SDRL ILS216 and DID ILS216);



(i) Details of all controls and indicators;

(j) Commissioning procedures;

(k) Safety precautions prior to maintenance;

(l) Support and test equipment required for maintenance;

(m) Failure diagnosis information;

(n) Diagnostics instructions;

(o) Special to Type Test Equipment (STTE) (see also SDRL ILS231 and DID ILS231 for COB and see also SDRL ILS 252 and DID ILS252 for Base);

(p) Software Loading and Updating Instructions (where applicable);

(q) Test requirements;

(r) Testing instructions; and

(s) Calibration requirements.

7 Verification Certificate

The Contractor shall complete a Technical Documentation Verification Certificate to confirm that the information in the documentation conforms to health and safety requirements to maintain and operate the equipment.

An example verification certificate is included at Annex A.




Technical Documentation Verification Certificate

TECHNICAL DOCUMENTATION VERIFICATION CERTIFICATE

Name of Supplier

Address of Supplier

Equipment / System description:

Configuration modification status

Agreement No:

SWBS #:

Covering Purchase Order #:

DECLARATION

It is hereby declared that the information sets supplied for the above named Equipment, which are listed below have satisfactorily cleared verification, and that:

• Qualified personnel have verified all procedures.

• They are technically accurate.

• They incorporate all safety precautions and warnings that are considered to be necessary for the safe operation and maintenance of the equipment (including all relevant COSHH information).

• Their security classifications are in accordance with the Security Requirements for the above Equipment.

Name of Design Authority

Signature of Design Authority

Date of Signing

Insert Designation of Signatory

Information Details Issue Number Issue date

Illustrated Parts Catalogue Document No: VSY-A08.22-0063



Title: Illustrated Parts catalogue Ship applicability: All


Master Template Ref: DID ILS215 Illustrated Parts Catalogue Project: [*insert name]




Illustrated Parts Catalogue

ILS215



.

Illustrated Parts Catalogue Document No: VSY-A08.22-0063


Illustrated Parts Catalogue DID ILS215

Purpose

The DID is to advise the Purchaser of the Illustrated Parts down to the recommended level of maintenance.

References




Format and Content

1 For existing Equipment: Illustrated Parts Catalogues (IPC) to Military or Commercial Standards using Class 2 Interactive Electronic Technical Manuals (IETM) format.

2 For modified or new equipment: an updated IPC to Military or Commercial Standards using Class 2 Interactive Electronic Technical Manuals (IETM) format.

3 Where an IPC the following data shall be provided for each Equipment or lower sub-assembly down to line replaceable unit:

(a) Equipment designation;

(b) part number/NATO stock number;

(c) Software issue;

(d) build state reference;

(e) modification state;

(f) quantity fitted;

(g) special characteristics i.e. hazardous, special handling requirements etc…;

(h) General Arrangements;

(i) Functional Diagrams; and

(j) Parts List.

Start Up / Shut Down Procedures Document No: VSY-A08.22-0064



Title: Start Up / Shut Down Procedures Ship applicability: All


Master Template Ref: DID ILS216 Start Up / Shut Down Procedures Project: [*insert name]




Start Up / Shut Down Procedures

ILS216



.

Start Up / Shut Down Procedures Document No: VSY-A08.22-0064


Start Up / Shut Down Procedures DID ILS216

Purpose

The DID is to advise the Purchaser of the Start Up and Shut Down Procedures relating to the Equipment.

References




Format and Content

1 Class 2 Interactive Electronic Technical Manuals (IETM) format.

2 Data required for the Start Up / Shut Down Procedures shall include:

(a) safety precautions;

(b) normal start-up procedures;

(c) normal shut down procedures;

(d) emergency startup procedures (if applicable);

(e) emergency shut down procedures (if applicable);

(f) post maintenance checks;

(g) pre Sea checks; and

(h) associated system/equipment and location.

Planned Maintenance and Instruction Schedules Document No: VSY-A08.22-0065



Title: Planned Maintenance and Instruction Schedules Ship applicability: All


Master Template Ref: DID ILS217 Planned Maintenance and Instruction Schedules Project: [*insert name]




Planned Maintenance and Instruction Schedules

ILS217



.



Planned Maintenance and Instruction Schedules DID ILS217

Purpose

The DID defines the Maintenance Instructions for all tasks recommended at each level of maintenance proposed (i.e. Levels 1 to 4 – see Part 4 of the Schedule D1 (SOW) along with the detailed information describing the preventive maintenance requirements or recommendations for the items to be supplied.

References




Format and Content

1 The Purchaser will operate a policy of dividing maintenance tasks into those that are locally planned (i.e. less than four (4) months periodicity and those centrally planned (i.e. four (4) months periodicity or greater.

2 Maintenance Data shall include:

(a) maintenance task reference number;

(b) task description / title;

(c) the periodicity of each maintenance task;

(d) safety procedures for each preventive maintenance task;

(e) instructions or procedures for the completion of each maintenance task;

(f) lists of any tools, test equipment, stores and spares requirement cross referenced to each task;

(g) recommended level of maintenance for each task as defined in the SOW;

(h) labour skills required to conduct the individual tasks;

(i) time for the tasks to be conducted in man-hours and elapsed time;

(j) identification of safety critical tasks;

(k) illustrations to assist the Maintainer in the execution of each task,

3 Repair and overhaul procedures shall include:

(a) safety procedures,

(b) removal instructions for removal of repair-by-replacement and maintenance-by-exchange items;



(c) reference to prime document from which repair and overhaul procedures was obtained;

(d) instruction for preparation of item for shipment;

(e) special tools, test equipment requirements;

(f) detailed instructions for fault isolation;

(g) detailed instructions for Repair at overhaul facility,

(h) detailed instructions for Procedure for overhaul;

(i) performance Test specifications that are required to confirm a satisfactory repair or overhaul;

(j) labour skills and quantity of personnel required;

(k) time for overhaul task(s) in man-hours and elapsed time;

(l) spare parts or consumables required;

(m) repair facility requirements noting any special requirements,

(n) installation instructions and setting-to-work instructions; and

(o) any required resetting to work of the Equipment if applicable.

Repairable Items List Document No: VSY-A08.22-0066



Title: Repairable Items List Ship applicability: All


Master Template Ref: DID ILS218 Repairable Items List Project: [*insert name]




Repairable Items List

ILS218



.

Repairable Items List Document No: VSY-A08.22-0066


Repairable Items List DID ILS218

Purpose

This DID advises the Purchaser of the Items of the Equipment that are repairable.

References




Format and Content

1 The following are the repairable Items of the Equipment:

(a) description of the Equipment;

(b) SWBS #;

(c) name of the Supplier;

(d) description of the repairable;

(e) Supplier’s part number of the repairable;

(f) NATO Stock Number (if applicable) of the repairable;

(g) indication as to whether the repairable is controlled under an Export Control Jurisdiction and, if so, which jurisdiction;

(h) quantity of the repairables in the Equipment;

(i) basis of recommendation e.g. modelling, field experience, standard package, Classification Society, etc…;

(j) repairable flag (Y indicates repairable);

(k) predicted number of repairs per year; and

(l) unit price for each repair (in original currency).

NATO Codification Data Document No: VSY-A08.22-0067



Title: NATO Codification Data Ship applicability: All

Master Template Ref: DID ILS221 NATO Codification Data Project: All


DID VSY ILS NA NA ALL


NATO Codification Data

ILS221



.



NATO Codification Data DID ILS221

Purpose

As a sponsored Nation in the NATO Codification System (NCS), Canada is required to adhere to the policies and principles as published in the NATO Manual of Codification (ACodP-1). NATO Standardisation Agreement (STANAG) 4177 details a standard process for the acquisition of data in support of codification. This DID details the format, content and preparation instructions for the supply of Codification Data, which will be used by the Purchaser for codification purposes.

References




Format and Content

1 Data Required for Each Item of the Equipment Already Codified in the NATO Codification System.

(a) For each Equipment and Item of Equipment that is already codified in the NATO Codification System, the Supplier shall list the following information:

(i) NSN;

(ii) item name;

(iii) true manufacturer’s name and NCAGE Code; and

(iv) Item Reference/Part Number.

2 Data Required for Each Item of the Equipment NOT Codified in the NATO Codification System.

(a) For Equipment or Items of the Equipment, SPT that is not codified in the NATO Codification System, the Supplier shall detail the following information:

(i) name and full address of the true manufacturer of the item – a manufacturer is deemed to be that organisation that controls the design specification of the item;

(ii) the NATO Commercial or Government Entity Code (NCAGE Code) of the true manufacturer (where this is known);

(iii) the Part/Reference Number assigned to the Item by the true manufacturer to uniquely identify the Item;

(iv) name and full address of the supplier of the Item;

(v) the NCAGE Code of the supplier (where this is known);

(vi) the supplier’s Part/Reference Number for the item;



(vii) the name of the item as it appears in the manufacturer’s or supplier’s documentation;

(viii) a proposed NATO Stock Number (if appropriate or known);

(ix) a proposed item name if appropriate;

(x) the Part/Reference number, manufacturer and name of the next higher assembly;

(xi) documents that provide a comprehensive description of the Item (i.e. the design/procurement specification) and that define the characteristics or features required for form, fit and function (noting that, as appropriate, this information includes performance, dimensional, physical, electrical, mechanical, material, finishing and construction characteristics; and, as applicable, this sub-section might require the provision of design drawings, manuals, tender specifications, design specifications and other information); and

(xii) a statement as to whether the particular part identified at section (iii) and (iv) above is fully item identifying (noting that a part number is fully item identifying where, without any further definition, any item of production bearing that part number has the characteristics defined at section (xi) above).

(b) The Supplier shall complete a NATO Codification Form for each Equipment or System. One (1) Data Sheet and one (1) Cataloguing Data sheet is supplied as default in the Attachment Attachment A to this DID. The Supplier shall create as many additional Data Sheets as required to cover all Items of the Equipment.

3 Changes to Provided Dada

If any Data provided to the Purchaser in accordance to this DID is subsequently found by the Supplier to be incorrect or to have changed or requires updating, the Supplier shall immediately provide to the Purchaser an amendment to this Data Item (as required by the SDRL) that details the changed information, appropriately cross-referenced to the manufacturer and part number originally advised.





Cataloguing Data Template

Items of the Equipment recommended for procurement by the Supplier that do not already have a NATO Stock Number (NSN) must go through the Department

of National Defence (DND) cataloguing process, whereby NSNs are assigned. To enable this process, the Supplier must provide Provisioning Technical

Documentation using this Cataloguing Data Template. This documentation enables the cataloguers to distinguish the subject item from similar but non-

interchangeable items.

The Supplier is requested to complete the following table for each Item of the equipment requiring cataloguing, attaching pages such as drawings or

Specification sheets as necessary. This, for each Item of the equipment to be catalogued, there will be a data package. The required Data, as listed below, is

prescribed by the End User.

Identify the Item of the Equipment to be catalogued as fully as possible: description of the Equipment; Manufacturer; Model (if applicable); Manufacturer's Part

No.; Commercial and Government Entity (CAGE) code (if available).

Cataloguing Data #1

a Description of Item

b Name of True Manufacturer

c Address of True Manufacturer

d CAGE Code and/or NCAGE Code of the True Manufacturer

e Part number / reference number given by True manufacturer to uniquely identify the Item

f Name of Supplier

g Address of the Supplier

h CAGE Code and/0r NCAGE Code of the Supplier

i Supplier’s part / reference number

j Name of the Item as it appears in the manufacturer’s or supplier’s documentation

k Proposed NATO Stock number (if appropriate and known)

l Part / reference number, manufacturer of next higher assembly

1 Drawings and illustrated parts lists

2 Technical and repair specifications

3 Physical and electrical characteristics

4 Performance data, including operating conditions

5 Mounting requirements

6 Commercial catalogue data

7 Calibration requirements

8 Any special packaging, handling, storage, or transportation requirements beyond commercial practice?

9 Any maintenance that must be completed while the item is in storage?

10 Hazardous material data?

11 ITAR/Controlled Goods information?

12 Disposal requirements?

Recommended COB Spares List Document No: VSY-A08.22-0068



Title: Recommended Carried On Board Spares List Ship applicability: All


Master Template Ref: DID ILS230 Recommended COB Spares List Project: [*insert name]




Recommended COB Spares List

ILS230



.



Recommended Carried On Board Spares List DID ILS230

Purpose

This DID advises the Purchaser of the Supplier’s recommended Carried On Board (COB) Spares to be held to meet the stock availability figure identified in Part 4 (Integrated Logistics Support) of Schedule D1 (SOW). This recommendation shall take account of the operational profile of the Ship and the Equipment under the specified modes, repair turnaround and support facilities identified in the Supplier’s other Data Items. The DID also identifies associated fuels and lubricants, general tools, etc…

For each COB Spare, a recommendation shall be included for the standard and level of packaging recommended by the Supplier.

References




Format and Content

1 The following full breakdown lists shall be:

Part Description

1 Recommended COB Spares

2 Recommended COB Specific Fuels and Lubricants

3 Recommended COB General or Common Tools

4 Recommended COB General or Common Test Equipment

2 Each line entry of the recommended lists above shall comprise:

(a) Supplier name;

(b) Supplier’s part number;

(c) description of the Spare, tool or support equipment;

(d) NATO Stock Number (if applicable);

(e) indication as to whether Spare, tool or Support equipment controlled under an Export Control Jurisdiction and, if so, which jurisdiction;

(f) quantity recommended by Supplier against defined planned maintenance schedules and to meet predicted corrective maintenance requirements;

(g) minimum order quantity;

(h) basis of recommendation e.g. modelling, field experience, standard package, Classification Society, etc…;



(i) Item MTBF (Hours);

(j) Item MTTR (Hours);

(k) repairable flag (Y indicates repairable);

(l) predicted number of arisings per year;

(m) unit price (in original currency);

(n) total price against recommended quantity;

(o) the packaging data supplied shall include:

i. standard of packaging

ii. Price for each package

iii. reusability flag (Y indicating re -use of packaging)

(p) any economic break points; and

(q) packaging size (height (mm) x breadth (mm) x depth(mm)).

3 It is recognised that 'banding' of packaging recommendations and pricing may be undertaken rather than individually assessed items. If so summary data shall also be provided to include:

(a) number of bands;

(b) description of band;

(c) number of Items included in band;

(d) average price for band; and

(e) standard deviation of prices within the band.

Recommended Carried On Board STTE, CRETE, etc… List Document No: VSY-A08.22-0069



Title: Recommended Carried On Board STTE, CRETE, CRHT, and CRMTE List Ship applicability: All


Master Template Ref: DID ILS231 Recommended Carried On Board STTE and CRETE List Project: [*insert name]




Recommended Carried On Board STTE, CRETE, CRHT and CRMTE List

ILS231



.



Recommended Carried On Board STTE, CRETE, CRHT and CRMTE List

DID ILS231

Purpose

The DID is to advise the Purchaser of the carried on board Special Type Tools and Test Equipment (STTE), Common Range Hand Tools (CRHT), Common Range Electrical Test Equipment (CRETE) and Common Range Mechanical Test Equipment (CRMTE) List required to undertake the level of maintenance defined in the Repairable Items List (see SDRL ILS219 and DID ILS219) and the Planned Maintenance Schedules (see SDRL ILS218 and DID ILS218).

References




Format and Content

1 The following Data shall be provided for each item of STTE for Level 1 and Level 2 on board Organizational Maintenance (i.e. Ship’s staff) on board maintenance tasks:

(a) description;

(b) name of the OEM;

(c) OEM part number;

(d) NATO stock number (if applicable);

(e) recommended quantity;

(f) calibration requirements;

(g) unit Price (in original currency);

(h) lead time (Working Days from placing an purchase order);

(i) anticipated usage per Year for preventative/planned maintenance (hrs);

(j) anticipated usage per Year for corrective maintenance (hrs);

(k) basis of estimate;

(l) repairability flag; and

(m) remarks.



2 The following information shall be provided for each item of CRETE and CRMTE for Level 1 and Level 2 on board Organizational Maintenance (i.e. Ship’s staff) on board maintenance tasks:

(a) description;












(m) remarks.

Consumable Items List Document No: VSY-A08.22-0070



Title: Consumable Items List Ship applicability: All


Master Template Ref: DID ILS232 Consumable Items List Project: [*insert name]




Consumable Items List

ILS232



.

Consumable Items List Document No: VSY-A08.22-0070


Consumable Items List DID ILS232

Purpose

This DID advises the Purchaser of the consumable items relating to the Equiment.

References




Format and Content

1 The following are the repairable Items of the Equipment:

(a) description of the Equipment;

(b) SWBS #;

(c) name of the Supplier;

(d) description of the consumable;

(e) Supplier’s part number of the repairable;

(f) NATO Stock Number (if applicable) of the consumable;

(g) indication as to whether the repairable is controlled under an Export Control Jurisdiction and, if so, which jurisdiction;

(h) predicted quantity/amount required per year; and

(i) unit price (in original currency).

Repair and Overhaul Manuals - Synopsis Document No: VSY-A08.22-0071



Title: Repair and Overhaul Manuals - Synopsis Ship applicability: All


Master Template Ref: DID ILS240 Repair and Overhaul Manuals - Synopsis Project: [*insert name]




Repair and Overhaul Manuals - Synopsis

ILS240



.

Repair and Overhaul Manuals - Synopsis Document No: VSY-A08.22-0071


Repair and Overhaul Manuals - Synopsis DID ILS240

Purpose

Where repair and overhaul manuals do not exist, the Supplier shall prepare them in the following three (3) stages enabling review and comments to be made by the Purchaser and incorporated into the next stage by the Supplier:

(a) Repair and Overhaul Manuals– Synopsis (this DID)

(b) Repair and Overhaul Manuals – Draft (see SDRL ILS241 and DID ILS241); and

(c) Repair and Overhaul Manuals – Camera Ready / CD ROM (see SDRL ILS242 and DID ILS242).

References




Format and Content

1 The following information shall be provided in the Repair and Overhaul Manuals:

(a) proposed contents list;

(b) proposed style and format;

(c) proposed technical publications standards to be applied;

(d) proposed electronic delivery standard;

(e) estimated page and diagram counts;

2 The Repair and Overhaul Manuals shall be written in English and French.

3 Class 2 Interactive Electronic Technical Manuals (IETM) format shall be used.

4 The Repair and Overhaul Manuals shall include coverage of the topics described in section 6 of DID ILS214 (Repair and Overhaul Manuals - Existing).

5 Where the Equipment contains embedded Software, the Manuals are to contain a high level description of all Software used (source, whether public domain software used or not, version, etc…) and also describe the functionality of the Software used to individual task level.

Repair and Overhaul Manuals - Draft Document No: VSY-A08.22-0072



Title: Repair and Overhaul Manuals - Draft Ship applicability: All


Master Template Ref: DID ILS241 Repair and Overhaul Manuals - Draft Project: [*insert name]




Repair and Overhaul Manuals - Draft

ILS241



.

Repair and Overhaul Manuals - Draft Document No: VSY-A08.22-0072


Repair and Overhaul Manuals - Draft DID ILS241

Purpose


(a) Repair and Overhaul Manuals– Synopsis (SDRL ILS240 and DID 240)

(b) Repair and Overhaul Manuals – Draft (this DID); and

(c) Repair and Overhaul Manuals – Camera Ready / CD ROM (see SDRL ILS242 and DID ILS242).

References




Format and Content

1 The Repair and Overhaul Manual – Draft shall follow the same structure, content and format as described in DID ILS240.

2 The Repair and Overhaul Manual – Draft shall include the Purchaser’s comments and instructions made to the earlier Repair and Overhaul Manuals - Synopsis prepared under DID ILS240.

3 The Repair and Overhaul Manual – Draft shall include:

(a) Draft text, figures and drawings; and

(b) Binder with front cover details.

Repair and Overhaul Manuals – Camera Ready Document No: VSY-A08.22-0073



Title: Repair and Overhaul Manuals – Camera Ready Ship applicability: All


Master Template Ref: DID ILS242 Repair and Overhaul Manuals – Camera Ready Project: [*insert name]




Repair and Overhaul Manuals – Camera Ready

ILS242



.

Repair and Overhaul Manuals – Camera Ready Document No: VSY-A08.22-0073


Repair and Overhaul Manuals – Camera Ready DID ILS242

Purpose


(a) Repair and Overhaul Manuals– Synopsis (SDRL ILS240 and DID 240)

(b) Repair and Overhaul Manuals – Draft (SDRL ILS241 and DID 241); and

(c) Repair and Overhaul Manuals – Camera Ready / CD ROM (this DID).

References




Format and Content

1 The Repair and Overhaul Manual – Camera Ready shall follow the same structure, content and format as described in DID ILS241 (Repair and Overhaul Manual – Draft).

2 The Repair and Overhaul Manual – Camera Ready shall include the Purchaser’s comments and instructions made to the earlier Repair and Overhaul Manuals - Draft prepared under DID ILS241 (Repair and Overhaul Manuals – Draft).

Format and Content

As agreed for the Repair and Overhaul Manuals – Synopsis (DID ILS240), and Repair and Overhaul Manuals - Draft (DID ILS242) Data Items.

Recommended Base Spares List Document No: VSY-A08.22-0074



Title: Recommended Base Spares List Ship applicability: All


Master Template Ref: DID ILS250 Base Spares List Project: [*insert name]




Recommended Base Spares List

ILS250



.



Recommended Base Spares List DID ILS250

Purpose

This DID advises the Purchaser of the Supplier’s recommended Base Spares to be held to meet the stock availability figure identified in Part 4 (Integrated Logistics Support) of Schedule D1 (SOW). This recommendation shall take account of the operational profile of the Ship and the Equipment under the specified modes, repair turnaround and support facilities identified in the Supplier’s other Data Items. The DID also identifies associated fuels and lubricants, general tools, etc…

For each Base Spare, a recommendation shall be included for the standard and level of packaging recommended by the Supplier.

References




Format and Content

1 The following full breakdown lists shall be:

Part Description

1 Recommended Base Spares

2 Recommended Base Specific Fuels and Lubricants

3 Recommended Base General or Common Tools

4 Recommended Base General or Common Test Equipment

2 Each line entry of the recommended lists above shall comprise:

(a) Supplier name;

(b) Supplier’s part number;

(c) description of the Spare, tool or support equipment;

(d) NATO Stock Number (if applicable);

(e) indication as to whether Spare, tool or Support equipment controlled under an Export Control Jurisdiction and, if so, which jurisdiction;

(f) quantity recommended by Supplier against defined planned maintenance schedules and to meet predicted corrective maintenance requirements;

(g) minimum order quantity;

(h) basis of recommendation e.g. modelling, field experience, standard package, Classification Society, etc…;



(i) Item MTBF (Hours);

(j) Item MTTR (Hours);

(k) repairable flag (Y indicates repairable);

(l) predicted number of arisings per year;

(m) unit price (in original currency);

(n) total price against recommended quantity;

(o) the packaging data supplied shall include:

i. standard of packaging

ii. Price for each package

iii. reusability flag (Y indicating re -use of packaging)

(p) any economic break points; and

(q) packaging size (height (mm) x breadth (mm) x depth(mm)).

3 It is recognised that 'banding' of packaging recommendations and pricing may be undertaken rather than individually assessed items. If so summary data shall also be provided to include:

(a) number of bands;

(b) description of band;

(c) number of Items included in band;

(d) average price for band; and

(e) standard deviation of prices within the band.

Recommended Base STTE, CRETE, etc… List Document No: VSY-A08.22-0075



Title: Recommended Base STTE, CRETE, CRHT, and CRMTE List Ship applicability: All


Master Template Ref: DID ILS231 Recommended Base STTE and CRETE List Project: [*insert name]




Recommended Base STTE, CRETE, CRHT and CRMTE List

ILS252



.



Recommended Base STTE, CRETE, CRHT and CRMTE List DID ILS231

Purpose

The DID is to advise the Purchaser of the Base Special Type Tools and Test Equipment (STTE), Common Range Electrical Test Equipment (CRETE). Common Range Hand Tools (CRHT) and Common Range Mechanical Test Equipment (CRMTE) List required to undertake the level of maintenance defined in the Repairable Items List (see SDRL ILS219 and DID ILS219) and the Planned Maintenance Schedules (see SDRL ILS218 and DID ILS218).

References




Format and Content

1 The following Data shall be provided for each item of STTE for Level 3 and Level 4 on board Organizational Maintenance (i.e. Base staff) on board maintenance tasks:

(a) description;






(g) unit price (in original currency);






(m) remarks.

2 The following information shall be provided for each item of CRETE and CRMTE for Level 3 and Level 4 on board Organizational Maintenance (i.e. Base staff) on board maintenance tasks:



(a) description;












(m) remarks.

Recommended Insurance Spares List Document No: VSY-A08.22-0076



Title: Recommended Insurance Spares List Ship applicability: All


Master Template Ref: DID ILS253 Recommended Insurance Spares List Project: [*insert name]




Recommended Insurance Spares List

ILS253



.

Recommended Insurance Spares List Document No: VSY-A08.22-0076


Recommended Insurance Spares List DID ILS253

Purpose

The DID is to recommend to the Purchaser the purchase of insurance Spares. Insurance Spares shall be defined as Items of the Equipment not covered in the Carried On Board or Base Spares lists, whose provision cannot be justified from a mathematically assessed stock availability, but whose unavailability would prevent Shipl operation.

References




Format and Content

1 The following Data shall be provided for each Item of the Insurance Spares:

(a) Supplier name;

(b) Supplier part Number;

(c) Price for individual Items;

(d) Description of each Item;

(e) OEM Name;

(f) OEM Part Number;

(g) NATO Stock Number (if applicable);

(h) Rationale for inclusion;

(i) Predicted failure rate;

(j) Manufacturing lead time (Months);

(k) Repair lead time, if repair / refurbishment is possible (Months);

(l) Composite Lead Time (see Schedule E of the Subcontract);

(m) Repairable Flag;

(n) Special case flag indicating if included in addition to any COB or base recommendations; and

(o) An evaluation of alternative approaches e.g. holding of a long lead material.

2 Any Item recommended must be compliant with the Equipment fit at Ship acceptance.

MTA Data Document No: VSY-A08.22-0077



Title: Maintenance Task Analysis Data Ship applicability: All


Master Template Ref: DID ILS260 Maintenance Task Analysis Data Project: [*insert name]




Maintenance Task Analysis Data

ILS260



.

MTA Data Document No: VSY-A08.22-0077


Maintenance Task Analysis Data DID ILS261

Purpose

Maintenance Task Analysis (MTA), when completed, will detail the resources required to implement effective corrective and preventative maintenance tasks for the Equipment. The MTA shall be a detailed analysis performed for each of the corrective and preventative maintenance tasks. Consideration shall be given to all the support resources that will be required to conduct each of the maintenance tasks.

References




Format and Content

1 A pragmatic approach to MTA is to be applied. This approach shall use existing MTA data and material where available. The Supplier shall supply existing material with a cross- reference to the Data requirements below and which is relevant to the Equipment.

2 Maintenance Task Analysis shall include, but not be limited to:

(a) identification of and detailed description of preventative maintenance task data detailing:

i. identification and description of the Equipment;

ii. cross reference to the Reliability Cantered Maintenance (RCM) analysis relating to the Equipment;

iii. resources by specialisation;

iv. man-hours required;

v. periodicity of maintenance task;

vi. common and special tools required;

vii. common and special test equipment required;

viii. consumables required to carry out the maintenance task;

ix. relevant Technical Documentation required (e.g. Maintenance Manual, Repair and Overhaul Manual, etc…);

x. identification of corrective and preventative maintenance tasks, referencing out to the OEM documentation;

xi. assessment and recording of safety implications related to support aspects; and

xii. detail of the process for generating recommendations for spares, STTE and compatibility with all other support deliverables.

LORA Report Document No: VSY-A08.22-0078



Title: Level of Repair Analysis Report Ship applicability: All


Master Template Ref: DID ILS261 LORA Report Project: [*insert name]




Level of Repair Analysis Report

ILS261



.



Level of Repair Analysis Report DID ILS261

Purpose

The Supplier uses the Level of Repair Analysis (LORA) Report (LORAR) to:

(a) describe how the Supplier's LORA activities were conducted;

(b) document the results of the Supplier's LORA activities; and

(c) make recommendations to the Purchaser on the logistic cost and operational advantages concerning:

i. repair versus discard-at-failure;

ii. optimum repair levels;

iii. Support and Test Equipment (S&TE) requirements;

iv. maintenance facility requirements;

v. maintenance-support and supply-support Life Cycle Cost (LCC); and

vi. Spare parts provisioning and specific design alternatives for each of the items undergoing the LORA.

The Purchaser uses the FMEAR to:

(a) understand and evaluate the Supplier’s approach to meeting the LORA requirements of the Subcontract; and

(b) evaluate the Supplier’s design for the Equipment with respect to LORA;

(c) assist with monitoring the progress of the Supplier’s developmental activities under the Subcontract; and

(d) enable the Purchaser to undertake Independent Verification and Validation (IV&V) of the Supplier’s LORA outcomes.

References




Format and Content

1 The LORAR need not be developed as one document. It may be divided into volumes and sections, provided that the head document links all sub documents together as a cohesive whole.

2 The LORAR shall provide an overview of the LORA performed, the LORA model(s) used, a description of the maintenance alternatives considered, and the key recommendations resulting from the analysis.



3 The LORAR shall describe the assumptions made when performing the LORA, including the economic and non-economic LORA criteria.

4 The LORAR shall include the list of LORA Candidate Items.

5 The LORAR shall describe the methodology used for determining which items were subject to LORA, including the relationship with the Logistics Support Analysis (LSA) Candidate Items.

6 The LORAR shall identify the source of data for LORA models when not sourced from the LSAR.

7 The LORAR shall identify and describe the LORA model or models that were used for conducting LORA(s), the class(es) of LORA that were performed, and the costing model used. There are three (3) classes of LORA including system or end-item analysis, sub-system or item analysis, and specific aspects of repair analysis.

NOTE The LORA model(s) should reflect the Purchaser’s maintenance philosophy. If MIL-STD-1390D is not selected, then the Supplier should ensure that the model is verified by the Purchaser.

8 The LORAR shall, for each applicable LORA Candidate Item, identify:

(a) the applicable LORA tasks undertaken;

(b) which LORA model was used for the LORA Candidate Item; and

(c) justifications for any non-economic considerations that may impact decisions derived from the economic considerations.

9 The LORAR shall describe the Supplier's level of repair or discard recommendation for each LSA Candidate Item.

10 The LORAR shall describe the sensitivity analysis undertaken.

11 The LORAR shall describe the recommendations from sensitivity analysis.

12 The LORAR shall describe recommendations to the equipment designer to address LORA considerations.

FMEA Report Document No: VSY-A08.22-0079



Title: Failure Modes and Effects Analysis Report Ship applicability: All


Master Template Ref: DID ILS262 FMEA Report Project: [*insert name]




Failure Modes and Effects Analysis Report

ILS262



.



Failure Modes and Effects Analysis Report DID ILS262

Purpose

The Supplier uses the Failure Modes and Effects Analysis (FMEA) Report (FMEAR) to report the results of the analysis arising from FMEA that provides:

(a) criteria for Maintenance Planning Analysis (MPA), Logistic Support Analysis (LSA), test planning, inspection and checkout requirements;

(b) information about maintainability design features that require corrective action;

(c) information about failure modes requiring corrective maintenance; and

(d) information for the Reliability-Centred Maintenance (RCM) process.

The Purchaser uses the FMEAR to:

(a) understand and evaluate the Supplier’s approach to meeting the requirements of the Subcontract;

(b) evaluate the Supplier’s design for maintenance support with respect to corrective and preventive maintenance activities;

(c) assist with monitoring the progress of the Supplier’s developmental activities under the Subcontract; and

(d) enable the Purchaser to undertake Independent Verification and Validation (IV&V) of the Supplier’s FMEA outcomes.

References




Format and Content

1 The FMEAR need not be developed as one document. It may be divided into volumes and sections, provided that the head document links all sub-documents together as a cohesive whole.

2 The FMEAR shall document the results of the FMEA and the FMEA-maintainability information.

3 The FMEAR shall:

(a) identify the level of analysis;

(b) summarise the results;

(c) document the data sources and techniques used in performing the analysis; and



(d) include a system definition narrative, resultant analysis data and worksheets.

4 The worksheets supplied as part of the FMEAR shall be organised in descending order aligned to the indenture levels of the Equipment.

5 FMEA-maintainability information worksheets shall be organised in the report following the FMEA worksheets for the same indenture level.

6 For each indenture level, the FMEAR shall contain the following:

(a) FMEA assumptions;

(b) block diagrams;

(c) completed FMEA worksheets; and

(d) completed FMEA-maintainability information worksheets.

ARM Data Document No: VSY-A08.22-0080



Title: ARM Report Ship applicability: All


Master Template Ref: DID ILS263 Availability, Reliability and Maintainability Report Project: All




ARM Data

ILS263



.



ARM Data DID ILS263

Purpose

To define the Availability, Reliability and Maintainability (ARM) performance of the Equipment

References




Format and Content

1 A pragmatic approach is to be taken to ARM. This approach shall use existing ARM Data and material where available. The Supplier shall supply existing material with a cross reference to the Data requirements below and which is relevant to the Equipment.

2 Part 4 (ILS) of Schedule D1 (SOW) identifies the operational cycle for the Equipment. For Equipment not nominated in Part 4 (ILS), the Subcontractor shall state:

(a) the anticipated operating profiles on which their maintenance policy, reliability figures and spares provisioning have been based; and

(b) annual predicted usage against the various operating modes.

3 Factors to be addressed are to include maximum and minimum periods of time in various stages. (e.g. Fully Operational, Standby, Switched Off. etc…).

4 Where the Supplier’s Solution is ‘existing’ Equipment (i.e. the Maturity of the Solution is 100%), evidence(*) and standard of existing models and analyses and / or testing shall be provided for the following:

(a) Reliability, Maintainability and Availability Prediction;

(b) Functional Block Diagrams;

(c) Functional Failure Analysis;

(d) Failure Modes, Effects and Criticality Analysis;

(e) Level of Repair Analysis;

(f) RCM Analysis; and

(g) Preventative Maintenance Task Analysis

(*) Evidence is defined as provision of copies of ARM reports, predictions, or trials data as appropriate.



5 Where the Supplier’s Solution is ‘new’ or ‘modified’ Equipment (i.e. the Maturity of the Solution is not 100%), the present status of the Equipment shall be identified for hardware (based on parts count) and Software (based on lines of code). New Software represents completely recoded lines; Modified indicates changes of parameters, screen menus etc…):

New % Hardware New % Software

Modified% Hardware Modified % Software

6 The following Data shall be supplied in general accordance with DEF STAN 0040, and shall contain, where applicable, for each Equipment:

Reliability Data

(a) Description of the Equipment

(b) Part Number of the Equipment

(c) Mean Time Between Failure (hours) (MTBF)

(d) Mean Time to Repair (hours)

(e) Mean Time Between Maintenance Actions (hours)

(f) Mean Maintenance Down Time (hours)

(g) Mean Time Between Overhaul for lifed items (hours)

Maintainability and Failure Mode Data

(a) End Item Description

(b) End Item Part Number

(c) Next Higher Assembly Part Number

(d) Function Description

(e) Failure Mode and Cause Description

(f) Failure Effect - Item Under Consideration

(g) Failure Effect - Next Higher Assembly

(h) Failure Effect - System

(i) Failure Detection Method

(j) Severity Class (where 1= Catastrophic to 4 = Minor)

(k) Effect on item operation (where 1= Catastrophic to 4 = Minor)

(l) Safety (where 1= Catastrophic to 4 = Minor)



(m) Failure Mode MTBF and

(n) Any remarks.

7 For ‘new’ design or ‘modified’ Equipment, these Data requirements shall be completed with predicted or target data for all new development Equipment.

8 The environmental conditions under which the above data is provided shall be defined. This will include temperature and humidity.

9 The basis for the estimate of reliability shall be defined. i.e. prediction based on a defined method, reliability testing programme results, or in service field data. The detailed basis for the data shall be provided in support of Subcontractor representations.

10 Where the Equipment has been modified evidence of any programme to demonstrate the reliability and maintainability shall be described.

11 Where there are known reliability growth programmes defined these shall be provided, indicating the rationale for the growth programme, starting point data, target points and planned duration.

Recommended Training, Course Materials, Aids and Devices Document No: VSY-A08.22-0081



Title: Recommended Training, Course Materials, Aids and Devices Ship applicability: All


Master Template Ref: DID ILS271 Recommended Training, Course Materials, Aids and Devices Project: [*insert name]




Recommended Training, Course Materials, Aids and Devices

ILS271



.



Recommended Training, Course Materials , Aids and Devices DID ILS271

Purpose

The purpose of this DID is to advise the Purchaser of the Supplier’s recommended training courses, course materials, training aids and devices, etc… relating to the safe operation, maintenance, repair and overhaul of the Ship’s Equipment, and define options that may be taken forward by the Purchaser to procure for the Purchaser’s and End User’s Ship and Base operators and maintainers.

References




Format and Content

Where courses already exist, the following table should be completed as fully as possible and relevant associated documentation provided, brochures, course syllabi, etc. Where suitable, options should be given for the provision of the delivery of the training and separately, for the supply of the media for delivery to the Purchaser.

1 Training Course Description

Equipment: [*] Operator Training Maintainer Training Ship’s Staff

Maintainer Training Base Staff

Course title (or titles): [*] [*] [*] [*]

Course description: [* brief description of the key objectives of the course]

[*] [*] [*]

Course level: [* description of level of competence achieved]

[*] [*] [*]

Course preparation events and activities including: [*] [*] [*]

(a) training windows or slots available, as dictated by availability of reference Equipment, facilities etc…;

[*] [*] [*]

(b) the minimum lead-time required to plan and prepare the recommended course or courses;

[*] [*] [*]

(c) the minimum lead-time to rearrange any planned training date or dates;

[*] [*] [*]

(d) the minimum time for confirmation of candidate (trainee) numbers; and

[*] [*] [*]

(e) the minimum time for travel / accommodation arrangements etc

[*] [*] [*]

Key events related to each course: [*] [*] [*]

Availability of reference material: [* brochures, syllabi, etc..]

[*] [*] [*]

(See next page for Training Courses)



2 Training Course or Courses



Delivery method: [* PowerPoint, Computer Based Training (CBT), actual Ship Equipment post FAT, reference equipment, etc.]

[*] [*] [*]

Course size: [*] to [*] (min to max) [*] [*] [*]

Course duration: [* training days] [*] [*] [*]

Assessment: [* method and standard] [*] [*] [*]

Pre-requisites of candidates (trainees): [*] [*] [*]

Location of course: [* Supplier premises, Purchaser premises, on board etc.]

[*] [*] [*]

3 Training Course Material



State the course materials to be provided to the Purchaser in the event that the Purchaser wishes to exercise an option to procure training course material from the Supplier

[*] [*] [*]

4 Course Materials

The course materials shall include, as a minimum:

(a) list of training tasks;

(b) measures of candidate (trainee) performance;

(c) description of instructional setting (e.g. classroom, workshop, etc…);

(d) learning objectives and learning steps;

(e) test items for each objective;

(f) entry tests and pre-tests, if applicable;

(g) Complete instructional programs

(h) instructions for using the programs;

(i) supplementary instructions for instructors; and

(j) candidate (trainee) notes or handouts.

5 Training Data

The Supplier shall provide a copy of all training Data and supporting documentation used as part of the training activities. These shall include:



(a) copies of notes and reference material;

(b) any training models/ cut away etc used;

(c) copies of overhead slides or soft copies;

(d) posters, photographs etc…; and

(e) supporting information used as part of the training e.g. copies of standards.

6 Training Test Results

The Supplier shall provide copies of the course critiques and any test results for each course conducted and testing material.

7 Training Aids and Devices

The Supplier shall provide the following information with respect to training aids and devices:

(a) description, numbers of each and purpose;

(b) required site preparations and services (power, HVAC, etc…);

(c) installation and trials instructions (as required to prove fitness for function);

(d) support required (e.g. power supplies, supporting equipment such as overhead projector, film projector), etc..; and

(e) delivery period after placement of purchaser order.

NOTE: readily available training aids such as overhead projectors, whiteboards etc … do not need to be priced or supplied.

8 All training courses are to be conducted in English and, if available, in French.

9 All training course materials, Data, test results and training aids and devices shall be in English and, if available, in French.

10 Options

The Supplier shall provide option prices for each course. Assume location is at the Supplier’s premises. Assume all travel expenses, accommodation for the candidates, per diems etc… are to the account of the Purchaser. Options should be firm fixed prices quoted in original currencies and valid for two (2) years from the time of quote.

Master Record Index - ILS Document No: VSY-A08.22-0082



Title: Master Record Index - ILS Ship applicability: All


Master Template Ref: DID ILS280 Master Record Index - ILS Project: [*insert name]




Master Record Index - ILS

ILS280



.



Master Record Index - ILS DID ILS280

Purpose

The Master Record Index – ILS (MRI-ILS) defines the standard of build of the Equipment. The index comprises a key to the approved drawings and associated records and lists all design changes introduced by amendments and modifications.

The MRI-ILS is used by the Supplier to define the Equipment. The MRI-ILS is used by the Purchaser to ensure that the Equipment meets its build standard.

References




Format and Content

Where courses.

1 MRI – ILS - Contents

As a minimum the MRI shall consist of the following:

(a) cover sheet;

(b) index of amendments and modifications;

(c) index of all Configuration Items (CIs);

(d) index of components or Items of the Equipment;

(e) indentured drawing List;

(f) index of Configuration Documentation;

(g) index of Technical Manuals;

(h) index of Class I (Major) Engineering Change Proposals;

(i) index of Class II (Minor) Engineering Change Proposals;

(j) index of Requests for Deviations; and

(k) index of Ancillary Equipment.

2 Index of Amendments and Modifications

The Index of Amendments and Modifications shall list all amendments and modifications introduced that effect the Equipment design.



3 Index of Configuration Items

The Index of CIs shall list, in hierarchical form, all the CIs constituting the Equipment. The Index of CIs shall be developed from data from the Configuration Item List.

For each CI, the Index of Configuration Items shall detail the following information:

(a) CI Reference Number. This field shall detail the reference number allocated to the CI by the Supplier. This number is to relate the CI to higher level assembly to which it belongs in a hierarchical manner to system level;

(b) CI Nomenclature. This field shall detail the name allocated to the CI;

(c) CI Type. This field shall detail whether the CI is a Hardware Configuration Item (HWCI) or a Computer Software Configuration Item (CSCI);

(d) HWCI. This field is applicable to CSCIs only and shall detail the HWCI the CSCI is resident in;

(e) Subsystem. This field shall detail the CI’s parent Subsystem;

(f) System. This field shall detail the CI’s parent System; and

(g) Design Organisation. This field shall detail the organisation responsible for design of the CI.

The Index of Configuration Items shall be sorted in Equipment and then Subsystem order.

Headings shall be positioned in the Index of Configuration Items to identify where each System and Subsystem begin.

4 Index of Components

The Index of Components (IOC) shall detail, in hierarchal form, the physical build structure of the Equipment and shall go down to and include piece parts. The IOC shall be developed from Data contained in the Logistics Support Analysis Record (LSAR).

For each Item in the IOC, the IOC shall detail the following information:

(a) Indenture Level. This field shall document the indenture level of the Item. The Equipment is indenture level 1;

(b) Part Number. This field shall document the Item’s Part Number;

(c) Variant Number. When more than one variant of an Item has been used in the construction of the Equipment, the Part Number of each variant is to be given a variant number (e.g. 1, 2, 3). This field shall default to one (1) when only one variant of an Item has been used;

(d) Part Number Status. This field shall contain the status of the Part Number (e.g. PROPOSED, CURRENT, OBSOLETE and HISTORICAL);

(e) Qty Fitted. This field shall document the quantity of the Item fitted to the Item’s next higher assembly;

(f) Drawing Number. This field shall document the Drawing Number of the Item; and

(g) Nomenclature. This field shall document the Item’s nomenclature.

The IOC shall be sorted in Equipment, then Subsystem, then CI order.



Headings shall be positioned in the IOC to identify where each System, Subsystem and CI begin.

5 Indentured Drawing List

The Indentured Drawing List (IDL) shall list, in hierarchal form, all the drawings constituting the Equipment design, including Sub-subcontractor drawings.

For each drawing, the IDL shall detail the following information:

(a) Indenture Level. This field shall document the indenture level of the drawing;

(b) Drawing Number. This field shall document the drawing number;

(c) Revision Letter. This field shall document the latest revision letter of the drawing applicable to the Equipment;

(d) Drawing Title. This field shall document the title of the drawing;

(e) Drawing Type. This field shall document the drawing type which the drawing belongs to e.g. Detail Assembly Drawing, Specification Control Drawing, Wiring List, etc…;

(f) Drawing Size. This field shall document the sheet size of the drawing e.g. A2, A3, etc; and

(g) Number of Sheets. This field shall document the number of sheets making up the drawing.

6 Index of Configuration Documentation

The Index of Configuration Documentation (IOCD) shall list the Configuration Documentation describing the functional, allocated and product baselines for the Equipment (drawings are to be excluded from the IOCD as they have been listed elsewhere).

For each document, the IOCD shall detail the following information:

(a) CI Reference Number. This field shall detail the CI Reference Number the Document is applicable to;

(b) CI Nomenclature. This field shall detail the CI's nomenclature;

(c) Document Reference Number. This field shall detail the Document's Reference Number;

(d) Document Revision Number. This field shall detail the Revision Number of the Document; and

(e) Document Type. This field shall detail the type of document the Document belongs to (e.g. Development Specification, Test Requirement Document, Software Requirements Specification etc).

The following types of Configuration Documentation, as a minimum, shall be included in the list:

(a) System Specifications;

(b) Development Specifications;

(c) Product Specifications;

(d) Interface Control Documents;



(e) Software Requirements Specifications;

(f) Interface Requirements Specifications;

(g) Software Product Specifications;

(h) Software Version Descriptions;

(i) Software Design Descriptions;

(j) Interface Design Descriptions;

(k) Database Design Descriptions;

(l) Material Specifications; and

(m) Process Specifications.

The IOCD shall be divided into two (2) sections. Section 1 shall be sorted in System then Subsystem then CI order. Section 2 shall be sorted in Document Type then Document Reference Number order.

Headings shall be positioned in Section 1 to indicate where each System, Subsystem and CI begins.

Headings shall be positioned in Section 2 to indicate where each Document Type begins.

7 Index of Technical Manuals

The Index of Technical Manuals (IOTM) shall list the technical manuals developed under the Contract.

For each Technical Manual, the IOTM shall detail the following information:

(a) Supplier Reference Number. This field shall detail the Supplier Reference Number for the Technical Manual;

(b) Title. This field shall detail the title of the Technical Manual; and

(c) Related CIs. This field shall detail the Configuration Items the Technical Manual is applicable to.

The IOTM shall be divided into two (2) sections. Section 1 shall be sorted in System then Subsystem then CI order. Section 2 shall be sorted in Supplier Reference Number order.

Headings shall be positioned in Section 1 to indicate where each System, Subsystem and CI begins.

No headings shall be positioned in Section 2.

8 Index of Class I (Major) Engineering Change Proposals

The Index of Class I (Major) Engineering Change Proposals (ECPs) shall document all Class I ECPs raised against the Equipment and its constituent Items during the Subcontract, including those raised by the Sub-subcontractors.

For each ECP, the Index of Class I ECPs shall detail the following information:

(a) ECP Number. This field shall document the unique ECP identification number supplied by the Purchaser;



(b) ECP Revision Number. This field shall document the revision level of the ECP i.e. R1 or R2;

(c) ECP Justification Code. This field is as defined in MIL-HDBK-61A;

(d) ECP Title. This field shall document the title of the ECP;

(e) Date Raised. This field shall document the date the ECP was raised;

(f) ECP Status. This field shall document the status of the ECP;

(g) Status Date. This field shall document the date the status of the ECP changed;

(h) CCB Decision. This field shall document the decision made by the Configuration Control Board (CCB) for approval to proceed;

(i) Decision Date. This field shall document the date of the CCB decision;

(j) Impacted CIs. This field shall document the CIs impacted by the ECP;

(k) Affected Part Numbers. This field shall document the CI Part No variants impacted by the ECP; and

(l) New Part Numbers. This field shall document the new CI Part No variants introduced as a result of the ECP. Where the new Part No is a re-identification of an existing Part No this relationship shall be clearly shown.

9 Index of Minor Engineering Change Proposals

The Index of Class II (Minor) Engineering Change Proposals (ECPs) shall document all Class II ECPs raised against the System and its constituent Items during the Contract, including those raised by the Sub-subcontractors.

For each ECP, the Index of Minor ECPs shall detail the following information:

(a) ECP Number. This field shall document the unique ECP identification number supplied by the Purchaser;

(b) ECP Revision Letter. This field shall document the revision level of the ECP i.e. R1 or R2;

(c) ECP Title. This field shall document the title or a brief description of the ECP;

(d) Date Raised. This field shall document the date the ECP was raised;

(e) ECP Status. This field shall document the status of the ECP;

(f) Approval Authority. This field shall document who approved or rejected the ECP;

(g) Decision Date. This field shall document the date the approval authority approved or rejected the ECP;

(h) Impacted CI. This field shall document the CI impacted by the ECP; and

(i) CI Part Numbers. This field shall document the CI Part No variants impacted by the ECP.

10 Index of Requests for Deviation

The Index of Requests for Deviation (RFDs) shall document all RFDs raised against the Equipment and its constituent Items during the Subcontract, including those raised by the Sub-subcontractors.



For each RFD, the Index of RFDs shall detail the following information:

(a) RFD Reference Number. This field shall document the unique RFD identification number;

(b) RFD Title/Description. This field shall document the title or provide a brief description of the RFD;

(c) RFD Class. This field shall document the class of the RFD i.e. Critical, Major or Minor;

(d) Date Raised. This field shall document the date the RFD was raised;

(e) RFD Status. This field shall document the status of the RFD;

(f) Approval Authority. This field shall document who approved or rejected the RFD;

(g) Decision Date. This field shall document the date the approval authority approved or rejected the RFD;

(h) Impacted CI. This field shall document the CI impacted by the RFD;

(i) CI Part Number. This field shall document the CI Part Number variant impacted by the RFD;

(j) Affected Part Number. This field shall document the Part Number of the Item subject to the RFD;

(k) Affected Serial Numbers. This field shall document the Serial Number(s) of the Item subject to the RFD;

(l) MMI Part Number. If the affected Item is not a Maintenance Managed Item (MMI) and does not build directly to the CI then this field shall document the Part Number of the higher level MMI; and

(m) MMI Serial Number(s). This field shall document the Serial Number(s) of the MMI specified at subparagraph (l).

The Index of RFDs shall be divided into three (3) sections. Section 1 shall list RFDs classified as Critical, Section 2 shall list RFDs classified as Major and Section 3 shall list RFDs classified as Minor.

Each Section shall be further subdivided into two (2) Subsections. Subsection 1 shall be sorted in RFD Reference No order. Subsection 2 shall be sorted in System then Subsystem then CI order.

Headings shall be positioned in Subsection 2 to indicate where each System, Subsystem and CI begins.

No headings shall be positioned in Subsection (1).

11 Index of Ancillary Equipment

The Index of Ancillary Equipment (IAE) shall list the support Equipment required to support the maintenance/operation of the Equipment and its constituent Items.

NOTE: Support Equipment includes, but shall not be limited to, Automatic Test Equipment and STTE.

For each piece of Support Equipment, the IAE shall detail the following information:

(a) Support Equipment Designation. This field shall document the designation of the support Equipment;

(b) Nomenclature. This field shall document the nomenclature of the support Equipment;



(c) Support Equipment Type. This field shall document the support equipment type the Support Equipment belongs to (for example Ground Support Equipment, Automatic Test Equipment, Special to Type Tooling, etc…);

(d) Supported CI(s). This field shall document the CI(s) supported by the Support Equipment;

(e) CI Part Number Variants. This field shall document the CI Part Number variant(s) supported by the Support Equipment; and

(f) Affected Part Numbers. If the Item(s) supported by the support Equipment is (are) below the CI level then this field shall document the Part Number(s) of the Item(s) supported by the Support Equipment.

The IAE shall be divided into two (2) Sections. Section 1 shall be sorted by Support Equipment Type then by Support Equipment Designation. Section 2 shall be sorted by Supported CI then Support Equipment Type then Support Equipment Designation order.

Headings shall be positioned in Section 1 to indicate where each Support Equipment Type begins.

Headings shall be positioned in Section 2 to indicate where each CI begins.

Disposal Plan Document No: VSY-A08.22-0083



Title: Disposal Plan Ship applicability: All


Master Template Ref: DID ILS281 Disposal Plan Project: [*insert name]




Disposal Plan

ILS281



.



Disposal Plan DID ILS281

Purpose

The Disposal Plan (DP) provides details of the Supplier's analysis of, and proposed recommendations for, the disposal of the Equipment or Items of the Equipment supplied under the Subcontract.

The DP enables the Purchaser to ensure that adequate disposal provisions are established and that the potential safety and environmental impacts are understood prior to any disposal action being undertaken.

References




Format and Content

1 The DP shall define the disposal methods and procedures required for the Equipment or Items of the Equipment supplied under the Subcontract.

2 The DP shall include recommendations for those agencies and personnel or positions responsible for the execution of the DP.

3 The DP shall describe the recommended disposal activities to be conducted, which also takes into account any special provisions (e.g., packaging and handling provisions, hazardous materials), for items of the Equipment that are:

(a) retired from the inventory as part of planned maintenance, modification or upgrade schedules;

(b) non-repairable and are removed and replaced as part of Corrective Maintenance or Preventive Maintenance;

(c) retired and removed from the inventory at the end of their operational life; and

(d) removed from the inventory when there is no longer any need for the system.

4 The DP shall provide details of:

(a) the life of the Items;

(b) the schedule for the withdrawal of Items with finite lives or with planned retirement times, and the means by which this shall be achieved;

(c) the analysis and results of the potential and the planned schedule of Items to undergo material recycling when entering the disposal phase;

(d) the method of reclamation, re-cycling or disposal of each Item; and

(e) the logistic support required to accomplish the disposal of Items, including:



i. Packaging, Handling, Storage and Transportation (PHS&T);

ii. Technical Data introduction, disposal or amendment;

iii. financial analysis and accounting of resale potential and achieved values for disposal items;

iv. associated Support and Test Equipment (S&TE); and

v. associated Spares.

5 In order to eliminate or reduce identified hazardous material items during the design process, the DP shall:

(a) provide a summary of all hazardous materials required to support a selected Item;

(b) identify all items having associated hazardous materials storage, hazardous waste storage, or disposal costs; and

(c) include the quantities and costs, per task, of hazardous materials required to satisfy the maintenance task requirements.

DID, Front Cover QA

Rev 1

Document No: [*]

Template ref: 05 D3 Front Cover QA Unclassified Page 1 of 1 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ Intellectual Property Rights owned by Vancouver


]


Title: DID Front Cover Quality Assurance Ship applicability: All


Master Template Ref: DID Front Cover QA Project: [*insert name]


DID VSY QA [* insert name] [* insert VSY number] [* insert VSY number]

Schedule D3


Quality Assurance



Quality Plan

Rev 2


Template ref: QA201 Quality Plan Unclassified Page 1 of 4 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2


Title: Quality Plan Ship applicability: All

Master Template Ref: DID QA201 Quality Plan Project: All


DID VSY QA [*insert name] [* insert VSY number] [* insert VSY number]


Quality Plan

QA201


Date :06 Apr 16 © Vancouver Shipyards Co. Ltd. 2016

Quality Plan

Rev 2



Quality Plan QA201

Purpose

The purpose of the Quality Plan (QP) is to detail the Supplier’s specific quality arrangements, practices, processes, procedures, resources and activities pertaining to the development, design, manufacture, testing and release of the Work performed under the Subcontract. The QP shall, as much as possible and consistent with the requirements set out below, utilise the same management tools and methods already in use by the Supplier to manage and monitor its own business. The QP will be referenced by the Purchaser when conducting Supplier audits.

References




Format and Content

The QP shall include as a minimum:

1 title page;

2 contents and amendment record

3 introduction, Subcontract description, definitions, abbreviations, etc…;

4 purpose and scope of QP;

5 details of the Supplier’s quality management system and scope of ISO 9001 registration

6 details of the organisation, roles and responsibilities and the interfaces relevant to this Subcontract lists of applicable standards, specifications, QA/QC documentation and certification records relevant to the Subcontract;

7 quality risks associated with the SOW and Supplier’s method of operation;

8 a list of all processes and procedures relevant to the Subcontract and available during supplier audits

9 the specific arrangements for providing assurance of the satisfactory quality of Deliverables from the Supplier and the Supplier’s lower tier suppliers and the measures to be adopted to ensure compliance. Include (or make reference to) all major lower tier suppliers, scope of supply, activities, and show the Supplier’s proposed involvement;

10 If contractually required provide the specific Regulatory, Statutory and National Standard:

(a) Classification Society material certification and traceability requirements relevant to the Subcontract;

(b) Classification Society Rules and Regulations for Classification of Ships

(c) Classification Society Register Survey Procedures/ Marine Survey Procedures Manual

Quality Plan

Rev 2



(d) IAC Recommendation 47 Shipbuilding & Repair Quality Standard (SARQS)

(e) ASTM F2016 Standard Practice for Establishing Standard Practice for Establishing Shipbuilding Quality Requirements for Hull Structure, Outfitting, and Coatings

11 procedures for configuration management and change control processes;

12 reference to measurement, analysis and improvement activities including a schedule of internal audits specific to the Subcontract and its requirements;

13 procedures for processing non-conformance reports and concession requests;

14 in addition for any Software supply, the Supplier shall comply with the requirements of Part 3 (Engineering) of the SOW and include a Software Quality Plan;

15 contact details for the Supplier’s Independent QA/QC representative;

16 details of the Inspection and Test Plan including all Hold Points and Witness points for the Purchaser and Classification Society; and

17 in the event that the Work includes fabrication of part or parts of a Ship, the QP shall include the following additional information:

(a) scope of Classification Society activities;

(b) list of Dimensional control procedures;

(c) list of Welding Procedure, Procedure Qualification Records and Welder Qualification records; and

(d) list of Applicable NDT procedures.

18 The Supplier must report on the progress of the Manufacturing Information (MI) development in Monthly Progress Reports.

19 If contractually required the Supplier must provide full access to the developing MI and the ability to inspect the MI as it is produced. Manufacturing Information includes but is not limited to:

(a) Work or shop orders and drawings

(b) Bill of materials,

(c) Special instructions and tools,

(d) Dimensional and accuracy control requirements

(e) QC and Testing requirements,

(f) Vendor and loose parts installation details,

(g) Hazard assessments,

(h) Weight control information

(i) Process improvement documents.

Quality Plan

Rev 2



Concession Application

Rev 1


Template ref: QA202 Concession Application Unclassified Page 1 of 2 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2


Title: Concession Application Ship applicability: All

Master Template Ref: DID QA202 Concession Application Project: All


DID VSY QA NA NA ALL



QA202




Rev 1


Template ref: QA202 Concession Application Unclassified Page 2 of 2 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2

Concession Application QA202

Purpose

The Concession Application is the method for the Supplier to request acceptance of a non-conforming Deliverable or Item of a Deliverable.

References




Format and Content

The Concession Application shall be prepared in Supplier’s format to include:

1. the Supplier’s name and address;

2. the description of the Equipment / System being supplied under the Subcontract (description / quantity / period / batch / lot number/ Specifications / drawing number and issue / Supplier’s part number / NATO stock number (if available) / Purchaser’s part number, , etc…);

3. the Agreement number;

4. the Covering Purchase Order number;

5. the SWBS number;

6. the Supplier’s Non-Conforming Request (NCR) number will be the concession reference number;

7. a description of the non-conformance and proposal for corrective action;

8. reference to previous concessions of a similar type (if any);

9. impact on Subcontract requirements. e.g. effect on the Purchaser’s Technical Requirements, Supplier’s Specifications, Delivery Dates, limitation in use of performance, etc…;

10. endorsement by Supplier;

11. endorsement by the Purchaser’s Technical Authority. i.e. person responsible for the design (when appropriate);

12. field for decision by the Purchaser’s Subcontract Authority; and

13. field for comment by the Purchaser’s Subcontract Authority, including recommendations for any further action required. e.g. Subcontract amendment, product recall, etc…

Inspection and Test Plan

Rev 1


Template ref: QA203 Inspection and Test Plan Unclassified Page 1 of 2 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2


Title: Inspection and Test Plan Ship applicability: All

Master Template Ref: DID QA203 Project: All





QA203




Rev 1


Template ref: QA203 Inspection and Test Plan Unclassified Page 2 of 2 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2

Inspection and Test Plan PM203

Purpose

The Inspection and Test Plan is intended to provide instructions to Suppliers on the standards and contents of the Supplier’s Inspection and Test Plans (ITP) to meet the Purchaser’s Technical Requirements.

The purpose of the ITP is to detail the Supplier’s specific quality control arrangements for the product realisation from material sub-orders, manufacture, inspection, test, integration and Final Acceptance of the Equipment, SPT and Spares.

The ITP shall, as much as possible and consistent with the requirements set out below, utilise the same management tools and methods already in use by the Supplier to manage and monitor its own business.

References




Format and Content

The ITP shall comply with the requirements of [*] and shall include as a minimum:

1 title page;

2 contents, amendment record and distribution etc…;

3 introduction, subcontract description, definitions, abbreviations etc…;

4 purpose and scope of ITP;

5 sequential stages and activities including manufacture, testing, acceptance and release;

6 reference to the controlling procedures;

7 Provisional and Final Acceptance criteria;

8 verification records; and

9 involvement by the Supplier, Purchaser, the Classification Society and other third parties.

Certificate of Conformance

Rev 1


Template ref: QA204 Certificate of Conformance Unclassified Page 1 of 2 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2


Title: Certificate of Conformance Ship applicability: All

Master Template Ref: DID QA204 Certificate of Conformance Project: All





QA204




Rev 1


Template ref: QA204 Certificate of Conformance Unclassified Page 2 of 2 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2

Certificate of Conformance QA204

Purpose

The Certificate of Conformity (CoC) is intended to assure the Purchaser that the Work undertaken by the Supplier and the Supplier’s lower tier suppliers complies with the requirements of the Subcontract.

References




Format and Content

The Certificate of Conformity shall include as a minimum:

1 Description of the Equipment;

2 SWBS #;

3 Agreement #:

4 Covering Purchase Order #

5 Purchaser’s part numbers;

6 Supplier’s part numbers;

7 NATO Stock Number (if codified);

8 issue and modification status of each Equipment, SPT and Spare SWBS #;

9 identification of any outstanding Defects, deficiencies, non-conformances or equivalent terminology;

10 statement of any concessions or production permits;

11 where applicable, a statement of calibration status supported with a valid Certificate of Calibration showing date of calibration and calibration period [or when recalibration is required];

12 Items of the Equipment or Spares subject to shelf life the expiry date/dates must be stated;

13 lifting load handling data must be included where applicable;

14 The following statement:

“We hereby certify that the Equipment, SPT or Spares detailed herein have been inspected, tested and conform in all respects with the requirement of the Subcontract. The quality control and assurance arrangements adopted in respect of the items have accorded with the conditions of our ISO 9001 registration.”

15 The Certificate of Conformity shall be signed by the Supplier’s Quality Manager or his nominated representative.

DRACAS Report

Rev 1


Template ref: DID QA210 DRACAS Report Unclassified Page 1 of 2 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2


Title: Defect Recording and Corrective Action System Report Ship applicability: All

Master Template Ref: DID QA210 DRACAS Report Project: All




Defect Recording and Corrective Action System Report

QA210



.

DRACAS Report

Rev 1


Template ref: DID QA210 DRACAS Report Unclassified Page 2 of 2 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2

Defect Recording and Corrective Action System Report QA210

Purpose

The purpose of the Defect Recording and Corrective Action System (DRACAS) is to capture the failures, remedies and improvements relating to Defects in the Deliverables.

References




Format and Content


2 The DRACAS Report shall contain all Defects and corrective relating to the Equipment and/or Deliverable Software.

DID Front Cover Operations

Rev 1

Document No: [*]

Template ref: 05 D3 Front Cover Operations Unclassified Page 1 of 1 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ Intellectual Property Rights owned by Vancouver


]


Title: DID Front Cover Operations Ship applicability: All


Master Template Ref: DID Front Cover Engineering Project: [*insert name]


DID VSY Operations [* insert name] [* insert VSY number] [* insert VSY number]

Schedule D3


Operations

NONE



Installation Instructions Rev 1


Template ref: DID OPS201 Installation Instructions Unclassified Page 1 of 2 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2


Title: Installation Instructions Ship applicability: ALL


Master Template Ref: DID OPS201 Installation Instructions Project: [*insert name]




Installation Instructions

OPS201



.



Template ref: DID OPS201 Installation Instructions Unclassified Page 2 of 2 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2

Installation Instructions OPS201

Purpose

The purpose of the Installations Instructions is to describe to the Purchaser the preparation, processes and tools needed for the Purchaser to carry out installation.

References




Format and Content

The Installation Instructions shall contain, as a minimum, the following:

1 Hardware

(a) assembly instructions;

(b) preparation of seatings;

(c) installation procedure;

(d) alignment procedures; and

(e) listing of special tools, jigs, installation aids, handling and lifting arrangement.

2 Electrical

(a) cable data connection and termination

(b) listing of termination and crimping tools and connector tool kits

3 Precautions;

4 Lifting and transit warnings; and

5 Safety notices and warnings.

6 Class 2 Interactive Electronic Technical Manuals (IETM) format is preferred.



Template ref: DID OPS202 Installation Certificate Unclassified Page 1 of 3 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2


Title: Installation Certificate Ship applicability: ALL


Master Template Ref: DID OPS202 Installation Certificate Project: [*insert name]




Installation Certificate

OPS202



.




Installation Certificate OPS202

Purpose

The purpose of the Installation Certificate is to certify that the Equipment or Items of the Equipment have been installed in accordance with the Installation Instructions provided by the Supplier in accordance with SDRL OPS201 and DID OPS201.

References




Format and Content

The Supplier to complete and return the attached pro forma certificate.




Attachment A to DID OPS202

CONFIRMATION OF INSTALLATION CERTIFICATE

Name of Supplier: [*]

Agreement number: [*]

Covering Purchase Order number: [*]

Description of the Equipment: [*]

SWBS number: [*]

I certify that the Equipment or Items of the Equipment listed below have been installed in accordance with the installation requirements.

Description of Equipment or Item of the Equipment Installation Instructions Ship # DDMMMYY

SDRL # DID #

Signed: [*] I have authority to bind the Company

Name: [*]

Title : [*]

Date: [* DDMMMYY]

Test Report Rev 1


Template ref: DID OPS203 Test Report Unclassified Page 1 of 2 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2


Title: Test Report Ship applicability: ALL


Master Template Ref: DID OPS203 Test Report Project: [*insert name]




Test Report

OPS203



.

Test Report Rev 1


Template ref: DID OPS203 Test Report Unclassified Page 2 of 2 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2

Test Report OPS203

Purpose

The purpose of the Test Report is to provide details of any tests undertaken by the Supplier and the results of those tests.

References




Format and Content


2 Test Results shall include as a minimum:

(b) the tests carried out by the Supplier; and

(c) the results of each test.

DID Front Cover Commissioning

Document No: [*]



]


Title: DID Front Cover Commissioning, Test & Trials Ship applicability: All


Master Template Ref: DID Front Cover Commissioning, Test & Trials Project: [*insert name]


DID VSY Commissioning [* insert name] [* insert VSY number] [* insert VSY number]

Schedule D3


Commissioning, Test and Trials



Maintenance Instructions – Post Equipment Acceptance,

Document No: [*]



Title: Maintenance Instructions – Post Equipment Acceptance Ship applicability: All

Master Template Ref: DID COM106 Maintenance Instructions – Post Equipment Acceptance Project: All


DID VSY Commissioning NA NA ALL


Maintenance Instructions – Post Equipment Acceptance

COM106



.

Maintenance Instructions – Post Equipment Acceptance,

Document No: [*]


Purpose

The purpose of the Maintenance Instructions (Post Equipment Acceptance) is to define the necessary preventative and corrective maintenance instructions to be undertaken by the Purchaser to maintain the equipment in a safe and operational condition onboard the vessel between the period of Final Acceptance of equipment and delivery to the Owner.

The Maintenance Instructions (Post Equipment Acceptance) shall also define the complimentary support and test equipment (S&TE) and materials required to carry out the defined maintenance tasks.

This DID contains the purpose, scope, references, preparation instructions, content, structure and special instructions, if any, for the preparation of a Defect Recording and Corrective Action System.

References




Format and Content

The Maintenance Instructions (Post Equipment Acceptance) shall include as a minimum:

a) Maintenance Task Reference Number;

b) Task title/description;

c) Required qualifications of maintainers (if any);

d) Periodicity of each task;

e) Safety procedures for each preventive maintenance task;

f) Instructions or procedures for completion of each maintenance task;

g) Lists of any S&TE, STTE, common tools and test equipment, stores, materials, preservatives spares etc, cross referenced to each task;

h) Duration of each task in man hours and elapsed time;

i) Identification of safety critical tasks;

j) Drawings and illustrations to assist the maintainer;

k) Post-maintenance tests to confirm the equipment fully operational; and

l) Be written in the Contractor’s format.

Schedule of Activities,

Document No: [*]



Title: Schedule of Activities Ship applicability: All

Master Template Ref: DID COM201 Schedule of Activities Project: All




Schedule of Activities

COM201



.

Schedule of Activities,

Document No: [*]


Schedule of Activities COM201

Purpose

The purpose of the Schedule of Activities is to provide the Purchaser with a schedule of the activities that the Contractor will perform during commissioning, testing and/or trialing of the equipment.


References




Format and Content

The Schedule of activities shall include as a minimum:

a) Equipment description;

b) Activity description;

c) Dependencies;

d) Manpower loading;

e) Activity start date;

f) Activity duration; and

g) Be written in the Contractor’s format.

Manpower and Utilities Requirements List

Document No: [*]



Title: Manpower and Utilities Requirements List Ship applicability: All

Master Template Ref: DID COM202 Manpower and Utilities Requirements List Project: All





COM202



.


Document No: [*]



COM202

Purpose

The purpose of this DID is to identify and define the necessary support to be provided by the Purchaser to facilitate completion of the Contractors set to work and commissioning activities on-site or onboard the vessel.


References




Format and Content

The Manpower and Activities List shall include as a minimum:

a) Labor – This section shall cover staff required from the Purchaser including skill sets to support commissioning activities;

b) Power – This section shall cover dedicated power supply load demand, average and peak;

c) Services – This section shall cover dedicated auxiliary services, eg, dry air, water, cooling, fuel to support the equipment during commissioning;

d) Test equipment and Facilities – This section shall cover specialized test equipment or facilities that are to be provided as a stand-alone requirement, eg, alignment markers, aerial masts, towers;

e) Restrictions – This section shall detail any restrictions on-site operation or access during commissioning activities;

f) Out of hours support – This section shall detail the support requirements for out of hours attendance;

g) Other Contractors equipment – This section shall detail the availability of other Contractor’s equipment in support of Contractors commissioning activities;

h) Canada supplied assets – This section shall detail Canada-supplied asset requirements, eg, ranges, air ranges, targets, fleet consorts, etc, to support commissioning activities; and

i) Be written in the Contractor’s format.

High Level Commissioning Strategy




Title: High Level Commissioning Strategy Ship applicability: All

Master Template Ref: DID COM203 High Level Commissioning Strategy Project: All





COM203



.




High Level Commissioning Strategy COM203

Purpose

The purpose of this DID is to make the Purchaser aware of information required to be supplied in the High Level Commissioning Strategy.


References




Format and Content

The High Level Commissioning Strategy shall be in bullet point format, contain information that informs the Purchaser of the order in which the equipment and systems shall be commissioned within blocks, fire zones and wholeship in a level of detail that allows planning logic to be applied to a Level 2 programme.

It shall be written in the Contractor’s format.

Detailed Commissioning Plan, DID C204, Rev 0


Template ref: DID Template Unclassified Page 1 of 2 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2


Title: Detailed Commissioning Plan Ship applicability: All

Master Template Ref: DID COM204 Detailed Commissioning Plan Project: All




Detailed Commissioning Plan

COM204



.

Detailed Commissioning Plan, DID C204, Rev 0



Detailed Commissioning Plan COM204

Purpose

The purpose of this DID is to make the Supplier aware of the information required to be supplied in the Detailed Commissioning Plan. The Detailed Commissioning Plan informs the Purchaser how the Supplier will deliver the High Level Commissioning Strategy.

This DID contains the purpose, scope, references, preparation instructions, content, structure and special instructions, if any, for the preparation of the Detailed Commissioning Plan.

References




Format and Content

1. Introduction – This section shall provide an overview of all aspects of commissioning work and statements of the objectives to be achieved.

2. Establishment of Requirements and Acceptance – This section shall describe how the Supplier intends to (1) identify the requirements of the contract and (2) demonstrably prove through documentary evidence that the requirements have been met through a progressive acceptance process.

3. Resources – This section shall contain as a minimum:

a. Profile of Supplier resources on a monthly basis.

b. Working calendar including privilege holidays, standard daily working pattern.

c. Indication of usage of sub-contractorr and/or Supplier resources.

4. Risk and Opportunities Management – This section shall cover risks and opportunities identified by the Supplier relevant to the delivery of the commissioning SoW.

5. Document Management – This section shall describe how the Supplier intends to manage project documentation.

6. System Integration – This section shall describe how the Supplier intends to integrate its commissioning scope with other shipbuild activities.

7. Interface Management - This section shall describe how the Supplier intends to manage commissioning interfaces on the project.

8. Programme Methodology - This section shall describe how the Supplier will deliver the commissioning SoW and how this will be integrated with the wholeship commissioning programme and the project integrated programme. It shall cover the order of delivering commissioning within the build yard (VSY) and VSL.

9. Repair and Maintenance Management - This section shall describe how the Supplier will satisfy its obligations regarding repair and maintenance.

10. Be written in the Supplier’s format.

DID C205, Shelf Life and Lifed Items Register, Rev 0

VSY-A13.01-0005



Title: Shelf Life and Lifed Items Register Ship applicability: All





Shelf Life and Lifed Items Register

DID C205



.

DID C205, Shelf Life and Lifed Items Register, Rev 0

VSY-A13.01-0005


Purpose

The purpose of the Shelf Life and Lifed Items Register is to make the Purchaser aware of items of equipment that need to be replaced owing to degradation over time prior to use (shelf life) and degradation during use (lifed items). This includes but is not limited to hoses, bellows, pressurized bottles, accumulators, relief valves, filters, cartridges, belts, batteries, gauges, meters, shackles, wires, chains, ropes, bursting discs etc.

This DID contains the purpose, scope, references, preparation instructions, content, structure and special instructions, if any, for the preparation of a Shelf Life and Lifed Items Register.

References




Format and Content

As per attached Pro Forma.

DID C206, Periodic Status Reports, Rev 0

Document No:VSY-A13.05-0003



Title: Periodic Status Reports Ship applicability: All





Periodic Status Reports

DID C206



.

DID C206, Periodic Status Reports, Rev 0

Document No:VSY-A13.05-0003


Purpose

The purpose of the Periodic Status Reports is to make the Contractor aware of a consistent, shipwide approach to completions management and reporting.

This DID contains the purpose, scope, references, preparation instructions, content, structure and special instructions, if any, for the preparation of a Periodic Status Reports.

References




Format and Content

The Periodic Status Reports shall include as a minimum:

a. The Contractor’s identification, completion and close out of the specific inspections and testing undertaken at both VSY and VSL.

b. The Contractor’s identification, completion and close out of commissioning paths and test agendas completed at either VSY or VSL.

c. The Contractor’s close out within the Defects and Deficiencies Database of any D&Ds.

d. The Contractor’s identification and close out of required documentation as part of hand over of works to the Purchaser.

e. Be written in the Contractor’s format.

DID C207, Training Needs Analysis –

Purchaser’s Personnel, Rev 0




Title: Training Needs Analysis – Purchasers Personnel Ship applicability: All





Training Needs Analysis – Purchasers Personnel

DID C207



.

DID C207, Training Needs Analysis –

Purchaser’s Personnel, Rev 0



Purpose

The purpose of the Training Needs Analysis (Purchasers Personnel), is to identify the training requirements to be supplied to the Purchaser’s personnel so they can operate, fault diagnose and maintain the equipment in its operational state onboard the ship in a safe and competent manner.

References




Format and Content

The Training Needs Analysis (Purchasers Personnel), shall include as a minimum:

a. Existing training courses.

b. Required levels of competencies for Purchaser’s personnel.

c. Training required to close any gaps between current and required training.

d. How, where and by whom can this training be best conducted.

e. Be written in the Contractor’s format.

DID C208, Detailed Course and Lesson Plan, Rev 0




Title: Detailed Course and Lesson Plan Ship applicability: All





Detailed Course and Lesson Plan

DID C208



.

DID C208, Detailed Course and Lesson Plan, Rev 0



Purpose

The purpose of the Detailed Course Syllabus and Lesson Plan (Purchaser’s Personnel) is to define the training course(s) to be supplied to the Purchaser’s personnel so that they can operate, fault diagnose and maintain the equipment in its operational state onboard the Vessel in a safe and competent manner.

This DID contains the purpose, scope, references, preparation instructions, content, structure and special instructions, if any, for the preparation of a Detailed Course Syllabus and Lesson Plan (Purchaser’s Personnel).

References




Format and Content

The Detailed Course Syllabus and Lesson Plan (Purchaser’s Personnel), shall include as a minimum:

1. The detailed course syllabus shall identify the subject areas to be addressed, details of assessment procedures to be used and usage of training aids and devices (if any).

2. The lesson plans shall include a detailed breakdown of course content against time. Periods of any social events and interactions shall be identified.

3. The Contractor shall provide a proposal for the documentation necessary to conduct operating, maintenance and repair training for the equipment.

4. Pre-requisite skill and trade background for candidate students.

5. List of training tasks.

6. Measures of student performance.

7. Description of instructional setting/facility.

8. Learning objectives and learning steps.

9. Entry tests and pre-tests if applicable.

10. Complete instructional programs.

11. Student notes or hand-outs.

12. Be written in the Contractor’s format.

Repair and Maintenance Records, DID C209, Rev 0




Title: Repair and Maintenance Records Ship applicability: All

Master Template Ref: DID COM209 Repair and Maintenance Records Project: All




Repair and Maintenance Records

DID C209



.

Repair and Maintenance Records, DID C209, Rev 0



Repair and Maintenance Records COM209

Purpose

The purpose of the Repair and Maintenance Records is to make the Purchaser aware of the repair and maintenance activities undertaken by the Supplier.

This DID contains the purpose, scope, references, preparation instructions, content, structure and special instructions, if any, for the preparation of a Repair and Maintenance Records.

References




Format and Content

The Repair and Maintenance Records shall include as a minimum:

1. Repair and maintenance data for all supplied equipment.

2. Details of spare parts, special tools etc required to carry out repairs or corrective maintenance.

3. Be written in the Supplier’s format.

Commissioning Documentation

Document No: [*]



Title: Commissioning Documentation Ship applicability: All

Master Template Ref: DID COM211 Commissioning Documentation Project: All





COM211



.


Document No: [*]


Commissioning Documentation COM211

Purpose

The purpose of this DID is to identify to the Contractor the requirements for the development and presentation of the commissioning documentation to conduct set to work and commissioning activities.


References




Format and Content

1. The Contractor shall prepare commissioning documentation using their own format in such a manner that it can be integrated within the Purchaser`s own Test and Trials documents. The Purchaser shall supply the Contractor with its Commissioning Documentation format to indicate which part is to be provided by the Contractor.

2. Instructions:

The following information shall be provided by the Contractor:

a) Safety information - precautions, pre-requisites, risk assessments;

b) Technical reference documentation;

c) Technical drawings;

d) Equipment operation synopsis;

e) Pre-requisites and supporting services, equipment and tools;

f) Set to Work procedure;

g) Ship’s Control and Monitoring System (SMCS) I/O signal data; and

h) Any supporting documentation and guidance.

Defect Rectification Procedure




Title: Defect Rectification Procedure Ship applicability: All

Master Template Ref: DID COM212 Defect Rectification Procedure Project: All





COM212



.




Defect Rectification Procedure COM212

Purpose

The purpose of the Defect Rectification Procedure is to make the Purchaser aware of the process the Contractor proposes to employ to fulfil its defect rectification obligations


References




Format and Content

1. The Contractor shall complete the Defect Rectification Procedure using its own internal documentation.

2. Instructions:

The Defect Rectification Procedure shall include as a minimum:

a) Responsibilities and authority of the Contractor’s representatives tasked with defect claims;

b) Procedures and instructions relating to how defects are handled and processed;

c) The manner of allocation of priorities with respect to each defect;

d) Monitoring the progress of remedial action for each defect;

e) Arrangements for the Purchaser to accept corrected items;

f) Disposal of defective items; and

g) Defect contact information, name, telephone number, email, fax.

Defect Report

Document No: [*]



Title: Defect Report Ship applicability: All

Master Template Ref: DID COM213 Defect Report Project: All




Defect Report

COM213



.

Defect Report

Document No: [*]


Defect Report COM213

Purpose

The purpose of the Defect Report is to make the Purchaser aware of the nature of a defect, the circumstances in which it appeared, the analysis of the root cause and the remedial actions taken by the Contractor.


References




Format and Content

1. The Contractor shall prepare commissioning documentation using their own format in such a manner that it can be integrated within the Purchaser`s own Test and Trails documents. The Purchaser shall supply the Contractor with its Commissioning Documentation format to indicate which part is to be provided by the Contractor.

2 Instructions:

The Defect Report shall include as a minimum:

a) Description of the original defect – The Contractor shall provide an in depth review and analysis of the events that lead to the defect arising;

b) Description of the effect on the article – The Contractor shall provide detail of the impact of the problem on the article;

c) Discussion of options - The Contractor shall provide a discussion of the options considered. This shall also address the trade-off studies used to arrive at the recommended solution;

d) The proposed technical solution for the rectification of the defects as applied to the detail at 2 above - The Contractor shall provide information pertaining to the execution of the programme of work to rectify the defect. Any diagnostic results from rectification and specific information on any materials was used in the process of rectification should be supplied;

e) Conclusive assurance from the Contractor – the Contractor shall provide supporting evidence that will demonstrate that the solution applied is within the requirements and does not necessitate a requirement for additional tests. Also the Contractor should provide assurance that warranty and/or guarantees have not been affected; and

f) All documents, if any, referred to in the defect report shall be attached.

Start Up/Shut Down and Operational Procedures

Document No: [*]



Title: Start Up/Shut Down and Operational Procedures Ship applicability: All

Master Template Ref: DID COM214 Start Up / Shut Down and Operational Procedures Project: All





COMC214



.


Document No: [*]


Start Up / Shut Down and Operational Procedures

COM214

Purpose

The purpose of the Start Up/Shut Down and Operational Procedures is to make the Purchaser aware of the procedures and pre-requisites necessary to start up, shut down and operate the equipment in normal, alternative and/or emergency modes where applicable.


References




Format and Content

1. The Supplier shall prepare commissioning documentation using their own format in such a manner that it can be integrated within the Purchaser`s own Test and Trails documents.

2. Instructions:

The Start Up and Shut Down Procedures shall include as a minimum:

a) Safety precautions;

b) Normal start up procedures;

c) Normal shutdown procedures;

d) Emergency start up procedures (if applicable);

e) Emergency Shutdown procedures (if applicable);

f) Post maintenance checks;

g) Pre-sea checks;

h) Operational checks and procedures; and

i) Associated system/equipment and location.

Spares Request

Document No: [*]



Title: Spares Request Ship applicability: All

Master Template Ref: DID COM215 Spares Request Project: All




Spares Request

COM215



.

Spares Request

Document No: [*]


Spares Request COM215

Purpose

The purpose of the Spares Request is to make the purchaser aware of a request to support the Suppliers testing and trialing activities.

This DID contains the purpose, scope, references, preparation instructions, content, structure and special instructions, if any, for the preparation of a Spares Request.

References




Content

As per pro-forma attached

Structure

As per pro-forma attached


Nil

Spares Request

Document No: [*]


Pro-Forma Attached

SPARES REQUEST PROFORMA

Item Description

Parent Equipment

VSY Part Number Manufacturers Part Number

SWBS Description Quantity

Impact of Non-Supply

Required Date

Intended Method of Resupply

Name Position Company Signature Date

Requested By

Approved By

Post Ship Acceptance Test and Trials Report




Title: Post Ship Acceptance Test and Trial Report (NaMMS) Ship applicability: All

Master Template Ref: DID COM216 Post Ship Acceptance Test and Trials Report (NaMMS) Project: All




Post Ship Acceptance Test and Trials Report (NaMMS)

COM216



.

Post Ship Acceptance Test and Trials Report



Post Ship Acceptance Test and Trials Report (NaMMS) COM216

Purpose

The purpose of this DID is to make the Purchaser aware of the test and trial results.

References




Format and Content

1. The Contractor shall prepare this report in accordance with the directions, guidance and instructions contained in Part 9 of C-03-005-012/AM-001, "Naval Materiel Management System (NaMMS) Manual".

DID Front Cover Finance

Rev 1

Document No: [*]

Template ref: 05 D3 Front Cover Finance Unclassified Page 1 of 1 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ Intellectual Property Rights owned by Vancouver


]


Title: DID Front Cover Finance Ship applicability: All


Master Template Ref: DID Front Cover Finance Project: [*insert name]


DID VSY Finance [* insert name] [* insert VSY number] [* insert VSY number]

Schedule D3


Finance



Payment Claim

Rev 1


Template ref: FIN201 Payment Claim Unclassified Page 1 of 2 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2


Title: Payment Claim Ship applicability: All

Master Template Ref: DID FIN201 Payment Claim Project: All


DID VSY Finance [*insert name] [* insert VSY number] [* insert VSY number]


Payment Claim

FIN201



Payment Claim

Rev 1


Template ref: FIN201 Payment Claim Unclassified Page 2 of 2 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2

Payment Claim FIN201

Purpose

To submit a claim for payment under the Subcontract.

References




Format and Content

1 Payment Claims must be made in the Supplier’s name using the Supplier’s standard invoice format (Invoice).

2 The Invoice must show:

(a) the date, the name and address of the Purchaser, item or reference numbers, deliverable / description of the Work, SWBS number and the Agreement number;

(b) details of expenditures (such as item, quantity, unit of issue, unit price, Sub-subcontracts, as applicable) in accordance with section 9.0 of the General Conditions (Schedule A), exclusive of Applicable Taxes;

(c) deduction for holdback, if applicable;

(d) the extension of the totals, if applicable;

(e) the method of shipment together with date (if applicable), the SLIN number (see Schedules E1 to E23 inclusive), case numbers and part or reference numbers, shipment charges and any other additional charges;

(f) the Milestone number(s) and descriptions; and

(g) the Covering Purchase Order number.

3 Applicable Taxes must be specified on all Invoices as a separate line item along with corresponding registration numbers from the applicable tax authorities. All items that are zero-rated, exempt or to which Applicable Taxes do not apply, must be identified as such on all Invoices.

4 Applicable Taxes must be calculated on the total amount of the claim before the holdback is applied. At the time the holdback is claimed, there will be no Applicable Taxes payable as it was claimed and payable under the previous claims for progress payments.

5 If a Payment Claim relates to a Milestone, then the Invoice must be supported by a completed Milestone Achievement Certificate (MAC) (see section D1.P8.1 of Schedule D1 (SOW)).

6 If a Payment Claim relates to a Milestone, then the Invoice must also be supported by a completed PWGSC-TPSGC 1111 Form (see section D1.P8.2 of Schedule D1 (SOW)).

Milestone Achievement Certificate

Rev 1


Template ref: FIN202 Milestone Achievement Certificate



Title: Milestone Achievement Certificate Ship applicability: All

Master Template Ref: DID FIN202 Milestone Achievement Certificate Project: All


DID VSY Finance NA NA ALL



FIN202




Rev 1




Milestone Achievement Certificate FIN202

Purpose

The Milestone Achievement Certificate duly approved and countersigned by the Purchaser’s Subcontract Authority, authorises the Supplier to submit a Payment Claim and/or an Escalation Payment Claim (FIN203).

References

This DID must be read in conjunction with Schedule A1 (General Conditions) and the corresponding SOW reference.



Format and Content

Complete the pro forma Attachment A.


Rev 1




Attachment A Milestone Acceptance Certificate

MILESTONE ACCEPTANCE CERTIFICATE

Agreement Number: ________________________________

Covering Purchase Order Number: ________________________________

Name of Supplier: ________________________________

Description of the Equipment: __________________________

SWBS: _________________________________

The Supplier hereby declares and certifies that it has achieved Milestone number [* insert Milestone number] of Schedule G1 (Financial Arrangement) and satisfactorily completed to the Purchaser’s satisfaction all prerequisites for payment set out in section 9.0 of the General Condition (Schedule A) subject only to the following exceptions:

Exceptions:

[* insert all exceptions to be specifically declared here. Use attachment if required].

The Parties have executed this Subcontract through their duly authorised representatives.





Signature: Signature:

I warrant that I have authority to bind the company. I warrant that I have authority to bind the company.


Title: [* insert Subcontracting Authority] Title: [* insert Representative of the Supplier]

Date: [*] Date: [*]

Signature: I warrant that I have authority to bind the company.

Print name: [*]

Title: [* insert CFO or equivalent]

Date: [*]

Claim for Progress Payment

Data Item DescriptionDID FIN203 - Attachement A

Template ref: DID FIN203 - Attachment A - Claim for Progress Payment Page 1 of 1

Project No: Subcontract No:Subcontract: [SUBCONTRACT DESCRIPTION]Subcontractor : [SUBCONTRACTOR NAME]Progress Payment No. 001

No. CO Description Unit Qty. PO Number PO Line Item No. Subcontract $ Qty % $ Qty. % $ Qty % $

No. (Issued by VSY) (Issued by VSY) Amount1.0 $0.002.0 $0.003.0 [INSERT PAY ITEMS OF ORIGINAL SUBCONTRACT] Each $0.004.0 $0.005.0 $0.006.0 $0.007.0 $0.008.0 $0.009.0 $0.0010.0 $0.00

SUBCONTRACT SUBTOTAL $0.00 $0.00 $0.00 $0.0017.0 Subcontract Modification #1 Each $0.0018.0 [INSERT PAY ITEM OF MOD] $0.0019.0 Subcontract Modification #2 Each $0.0020.0 $0.0021.0 Subcontract Modification #3 Each $0.0022.0 $0.0023.0 Subcontract Modification #4 Each $0.0024.0 $0.00

$0.00TOTALS $0.00 $0.00 $0.00 $0.00

$0.00

The claim is consistent with the progress of the work and is in accordance with the subcontract. Payment Catagory

Representative Signature:-______________________________ Amount Approved $0.00 $0.00 $0.00Holdback Retained 5.30% $0.00 5.30% $0.00 5.30% $0.00

Representative Name:-______________________________ Holdback Released 0.00% 0% 0%Net Apprvd.Payment $0.00 $0.00 $0.00

Date:-____________________ GST 5.00% $0.00 5% $0.00 5% $0.00Total $0.00 $0.00 $0.00

Estimate To Complete

Forecast Final Cost

This Period

Subcontract Amount

Period Ending: [DD-MMM-YY]

To Complete

CLAIM FOR PROGRESS PAYMENTInvoice Date: [DD-MMM-YY]

To Date

Current Period's Claim

SUBCONTRATOR SIGNATURE

Invoice No.: xxx

Original Commitment = $XXXXX

Inception To Date Claims PO#: XXXXX - LABOUR/TRAVEL/ODC

PWGSC-TPSGC 1111 Form

Rev 1


Template ref: FIN203 PWGSC-TPSGC 1111 Form



Title: PWGSC-TPSGC 1111 Form Ship applicability: All

Master Template Ref: DID FIN203 PWGSC-TPSGC 1111 Form Project: All


DID VSY Finance [*insert name] [* insert VSY number] [* insert VSY number]


Claim for Progress Payment

FIN203




Rev 1




PWGSC-TPSGC 1111 Form FIN203

Purpose

To support a claim for payment under the Subcontract.

References




Format and Content

1 Complete the Claim for Progress Payment attached as Attachment A.


Rev 1




Attachment A

DID, Front Cover Security

Rev 1

Document No: [*]

Template ref: 05 D3 Front Cover Security Unclassified Page 1 of 1 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ Intellectual Property Rights owned by Vancouver


]

Document Identifier Number: [* insert VSY document number] Rev: 1

Title: DID, Front Cover, Security Ship applicability: All

Master Template Ref: 05 D3 DID 04 (Front Cover – Security) Project: ALL

Type Organization Area Supplier WBS PBS

DIDs VSY Security NA NA ALL

Schedule D3


Security



Security Plan

Rev 1


Template ref: DID SEC 201 Security Plan Unclassified Page 1 of 2 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2


Title: Security Plan Ship applicability: All

Master Template Ref: DID SEC201 Security Plan Project: All


DID VSY Security NA NA ALL


Security Plan

SEC201



.

Security Plan

Rev 1


Template ref: DID SEC 201 Security Plan Unclassified Page 2 of 2 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2

Security Plan SEC201

Purpose

The purpose of the Security Plan is to advise the Security Authority how the Suppliers intends to satisfy the security requirements of the Subcontract.

References

This DID must be read in conjunction with Appendix H (Security Requirements) and Schedule A (General Conditions) and the corresponding SOW reference.



Format and Content

1 Supplier’s format

2 The Security Plan shall cover, as minimum, the following subjects:

(a) disclosure;

(b) confidentiality;

(c) personnel security;

(d) physical security;

(e) document security, including transmission both internally and externally;

(f) Information technology / Information management security;

(g) destruction of Project Information and Materiel;

(h) procedure to store Confidential, Restricted and Secrte Information throughout the Term of the Subcontract; and

(i) restrictions on access for dual and foreign nationals.

Visitor Clearance Request

Rev 1


Template ref: DID SEC 202 Visitor Clearance Request Unclassified Page 1 of 3 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2


Title: Visitor Clearance Request Ship applicability: All

Master Template Ref: DID SEC202 Visitor Clearance Request Project: All





SEC202



.


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Visitor Clearance Request SEC202

Purpose

The purpose of the Visitor Clearance Request is to advise the Security Authority of intended visits to the Purchaser’s Premises or a Ship so as to allow a security check and authorisation to be conducted prior to attendance.

References




Format and Content

The Supplier shall submit the Request for Visit online by completing the form at the Public Works and Government Services Canada website:

http://iss-ssi.pwgsc-tpsgc.gc.ca/ssi-iss-services/dv-rfv-eng.html

http://iss-ssi.pwgsc-tpsgc.gc.ca/ssi-iss-services/dv-rfv-eng.html


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Attachment A to DID SEC202

Insert prop forma

Non-Disclosure Agreement

Rev 1


Template ref: DID SEC 203 NDA Unclassified Page 1 of 4 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2


Title: Non-Disclosure Agreement Ship applicability: All

Master Template Ref: DID SEC203 Non-Disclosure Agreement Project: All





SEC203



.


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Non-Disclosure Agreement SEC203

Purpose

The purpose of the Non-Disclosure Agreement (NDA) is to ensure that the Supplier and its lower tier suppliers (i.e. Sub-subcontractors, representatives, consultants and/or agents comply with section 2030.23 10.c(i)(A) of Annex B to Schedule A (General Conditions).

References




Format and Content

1 Complete attachment A to this DID (pro forma NDA).


Rev 1




Non-Disclosure Agreement: Supplier’s Subcontractors to Canada and the Purchaser

To: Her Majesty the Queen in Right of Canada as represented by the Minister of Public Works and Government Services (“Canada”)

and

Vancouver Shipyards Co. Ltd. (“VSY”)

1 We, [* insert full legal name of Supplier] a company incorporated under the laws of [*insert jurisdiction of incorporation] (the “Company”) recognize that in the course of or as a result of our work as a contractor or subcontractor for services in relation to the Joint Support Ship Project, we may be given access to confidential information belonging to ThyssenKrupp Marine Systems Canada Inc., VSY, Canada or to other identified third parties (including ThyssenKrupp Marine Systems GmbH (“TKMS”)). In this Agreement, “confidential information” means any information in relation to the Joint Support Ship Project in any form, whether oral, hard copy or electronic, that is known to have or by its nature is likely to have financial value to the party disclosing it or to a third party, or any information that is known to be or by its nature is likely to be treated by the disclosing party as confidential information of itself or a third party that is disclosed to us during the performance of the contract or subcontract or as a result of it, and includes but is not limited to: any such documents, instructions, guidelines, data, drawings, specifications, materials, or any other information whether received orally, in printed form, recorded electronically, or otherwise and whether or not labeled as proprietary or sensitive.

2 We hereby agree and shall so instruct our employees that we shall not reproduce, duplicate, use, divulge, release or disclose, in whole or in part, in whatever way or form any confidential information or documentation to any person (other than to a person employed by VSY or Canada or to a person to whom disclosure has been expressly consented to by VSY or Canada) except on a need to know basis to employees within the Company and for the purpose of our contract, and hereby undertake to safeguard the same and take all necessary and appropriate measures, including those set out in any written instructions issued by Canada or VSY, to prevent the disclosure of or access to such information or documentation in contravention of this Agreement. Without limiting the generality of the foregoing, we understand and agree that information and documentation disclosed to us while performing work under the contract is not to be used for any purpose except to carry out the contract. For the purpose of this Non-Disclosure Agreement, embedded consultants who have been approved in writing by Canada and perform work for the Company under contracts of service are deemed to be employees of the Company, and the Company is responsible for them hereunder as if they were employees.

3 We shall not make use of any confidential information for any purpose other than the carrying out of our obligations under our contract, described above.

4 At the written request of Canada or VSY and at the expiry or termination of our contract, we will immediately deliver to VSY all hard copies of all confidential information that have come into our possession or have been made in the performance of the contract as well as every draft, working paper and note that contains any of the confidential information, and we will immediately delete all electronic records of any of those, except that we are under no obligation to delete back-up computer records provided that we make no attempt to retrieve such records.

5 Nothing in this Agreement shall be construed as preventing the disclosure or use of any confidential information to the extent that such information:

(a) is or becomes in the public domain through no fault of our own;

(b) is or becomes known to us from a source other than the other party to our contract or the party who disclosed it to us for purposes of the contract, except any source that is known to us to be under an obligation not to disclose the information; or


Rev 1



(c) is disclosed under compulsion of a legislative requirement or any order of a court or other tribunal having jurisdiction.

6 The Company acknowledges that the confidential information is proprietary and confidential and that Canada, VSY or their subcontractors, as the case may be, would be irreparably damaged if any of the provisions contained in this Agreement are not performed by the Company in accordance with the terms set out and therefore the Company agrees that, in addition to monetary damages and without limiting any other rights or remedies that Canada, VSY or their subcontractors may have, Canada, VSY and their subcontractors will have the right to immediate injunction and specific performance or other available equitable relief in any court of competent jurisdiction, enjoining any such threatened or actual breach of this Agreement by the Company.

7 No failure or delay by any party in exercising any right, power or privilege under this Agreement will operate as a waiver of that right, power or privilege, and the single or partial exercise of a right, power or privilege under this Agreement will not preclude any other or future exercise of that or any other right, power or privilege. Any amendment to this Agreement will be effective only if in writing signed by all the parties.

This Agreement must be interpreted and governed by the laws in force in British Columbia, Canada.

We agree that the terms of this Agreement shall survive the completion of the work under our contract or subcontract with VSY as the case may be.

[IF APPLICABLE INSERT THE FOLLOWING: This Non-Disclosure Agreement supersedes the Non-Disclosure and Confidentiality of Information Agreement signed on ________ for confidential information disclosed to us after the date hereof.]

IN WITNESS WHEREOF this Agreement has been duly signed and delivered this ________ day of______, 20__, by our officers duly authorized in this respect.

Company Name________________

Signature

_____________________________ _______________________________

(I have authority to bind the corporation)

End Use Certificate Request Rev 1


Template ref: DID SEC204 End Use Certificate Request Unclassified Page 1 of 3 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2


Title: End Use Certificate Request Ship applicability: All

Master Template Ref: DID SEC204 End Use Certificate Request Project: All




End Use Certificate Request

SEC204



.




End Use Certificate Request DID SEC204

Purpose

The End User Certificate Request is intended to make the Security Authority aware of any statutory obligations that the Supplier must fulfil by way of an End Use Certificate from the End User in order to provide the Supplies.

References




Format and Content

Format and Content

Complete attachment A to this DID (pro forma End Use Certificate).





INSTRUCTION: Letterhead (if possible) of company applying, address and contact info of the end-user (Vendor) in the country of destination (if you work through an agency, put the agency’s contact info)]

END-USE CERTIFICATE

In accordance with the regulations of the Federal Republic of Country of Germany, which state that granting of an individual export licence is dependent on the presentation of an end-use certificate, we certify that the technology supplied by;

Name of the supplier: Blohm + Voss Naval GmbH, Hamburg/Emden

Description of the technology: Documents and/or technology of the EGV in accordance with Contract # W8472-115312/001/JSS

which is for the development/Build or use of the Canadian Joint Support Ship II (JSS II) within the frame of a contract between the Crown and ThyssenKrupp Marine Systems Canada Inc., will be treated strictly confidential. We shall neither pass the technology on to other companies nor shall we make knowledge available to third parties except for other governmental offices within Canada involved ThyssenKrupp Marine Systems Canada, and

Contractors and subcontractors, and Bidders for such contracts, involved in the design, construction, building, maintenance and modification of the ships in Canada, and training of personnel.

We certify that the goods which will be produced by the help of the transferred technology (derived goods) are intended for our final use in Canada except for operation and necessary maintenance of the JSS II anywhere in the world, and will only be used by us for the Canadian Joint Support Ship II (JSS II).

We certify that we will neither re-export the technology nor export the derived goods without the approval of the Federal Export Office (BAFA) of the Federal Republic of Country of Germany. Re-exports of the technology to contractors and subcontractors, and Bidders for such contracts, involved in the design, construction, building, maintenance and modification of the ships from the following countries do not require any approval of BAFA.

Australia Germany Luxembourg Spain Austria Great Britain Malta Sweden Belgium Greece Netherlands Switzerland Czech Republic Hungary New Zealand United States of America

Denmark Ireland Norway Cyprus (i.e. in the areas in which the government of Republic Cyprus Exercises control

Estonia Italy Poland Finland France

Japan Portugal Latvia Slovak Republic Lithuania Slovenia

The technology will only be delivered to a third person/company, including Bidders for contracts, on condition that this third person/company accepts the commitments of the above declaration as binding for itself and on condition that this third person/company is known to be trustworthy and reliable in the observance of such commitments.

[City, Province/State, Country, Date]_____ [Signing authority

Place, Date Vendor signature

____________________________________ _____________________________________ If possible Company (Vendor) stamp/official seal Name and title of signer in block letters

Letter Certificate Rev 1


Template ref: DID SEC205 Letter Certificate Unclassified Page 1 of 3 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2


Title: Letter Certificate Ship applicability: All

Master Template Ref: DID SEC205 Letter Certificate Project: All




Letter Certificate

SEC205



.




Letter Certificate DID SEC205

Purpose

The purpose of the Letter Certificate is to certify the Confidential Information, as defined in the Non-Disclosure Agreement (NDA) between the Supplier, Canada and TKMS has been returned or destroyed in accordance with the provisions of the NDA.

References




Format and Content

1 Complete attachment A to this DID (pro forma Letter Certificate).

2 The Letter Certificate must be on the Supplier’s formal company letterhead.




Attachment A – Letter Certificate

[* Letter to be sent on Supplier Letterhead]

[* DDMMMYY]

Your reference: [* insert VSY RFP #] Our reference: [* insert Supplier’s reference number]

Vancouver Shipyards Co. Ltd. 50 Pemberton Avenue North Vancouver, British Columbia Canada, V7P 2R2

Attention: [* insert name of Subcontract Authority], [* inset title]

SUBJECT JSS Project - Return or Destruction of Confidential Information

References: A. Request for Proposal # [*insert VSY RFP number] dated [* insert DDMMMYY] B. Non-Disclosure Agreement (between Vancouver Shipyards Co. Ltd. and [* insert name of Supplier],

dated [*insert DDMMMYY] (NDA)

Dear Sirs,

Further to the above captioned NDA (Ref. B) and Request for Proposal (Ref. A), we hereby warrant and certify (in accordance with paragraph 3(h) of the NDA) the following:

o all Confidential Information, as defined by the NDA, has been returned to Vancouver Shipyards Co. Ltd.;

o every draft, working paper and note that contains Confidential Information or any information related to the Confidential Information has been returned to Vancouver Shipyards Co. Ltd.;

o all electronic records (except for back-up computer records) of any Confidential Information including every draft, working paper and note that contains Confidential Information or any information related to the Confidential Information has been deleted. We further covenant and agree that we will make no attempt to retrieve Confidential Information including drafts, working papers and notes, contained within back-up computer records.

I, the undersigned, herby certify that I am authorised to make the above statements for and on the behalf of [* insert name of Supplier].

Sincerely,

[* Signed] [* name and title of signatory]

End User Laptop Request

Rev 1


Template ref: DID SEC 206 End User Laptop Request Unclassified Page 1 of 2 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2


Title: End User Laptop Request Ship applicability: All

Master Template Ref: DID SEC206 End User laptop Request Project: All





SEC206



.


Rev 1


Template ref: DID SEC 206 End User Laptop Request Unclassified Page 2 of 2 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2

End User Laptop Request SEC206

Purpose

The purpose of the End User Laptop Request is to advise the Security Authority that the Supplier requires a lap top issued by the End User for conducting maintenance of a Ship system. Prior to making the request, the Supplier shall ensure that it has provided the Security Authority with a virtual image of the maintenance software.

References




Format and Content

1 The Supplier shall submit an email request for a laptop for the purpose of conducting maintenance on the Ship system, including a virtual image of the maintenance software to be used on-board. A minimum of 30 days is required to process requests. Format and Content


Project: [*]

Software identifier: Serial number: Version #: Manufacturer

[*] [*] [*] [*]

Software Title: [*] Required by date: [DDMMMYY]

SWBS #: [*] VSY Supplier Code: [*]

** VSY Part # or #s: [*] Supplier’s contact #: [*]

Security Classification:

[*]

Laptop requirements OS RAM Processing speed

Agreement # Name of Supplier

[*] [*] [*] [*] [*]

Enclose virtual image of the maintenance software to be used on board a Ship

** These are the ‘parent’ part numbers (i.e. column 1 of the Breakdown Structure of the Equipment) identified in Schedule E (Ship Equipment, On Loan Items, SPT, Deliverable Software and Spares

DID, Front Cover HSE

Rev 1

Document No: [*]

Template ref: 05 D3 Front Cover HSE Unclassified Page 1 of 1 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ Intellectual Property Rights owned by Vancouver


]


Title: DID, Front Cover, Health, Safety and the Environment Ship applicability: All

Master Template Ref: 05 D3 DID 04 (Front Cover – HSE) Project: ALL


DIDs VSY HSE NA NA ALL

Schedule D3


Health, Safety and the Environment

NONE



Method Statement

Rev 1

Document No: [*]

Template ref: DID HSE201 Method Statement Unclassified Page 1 of 2 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2


Title: Method Statement Ship applicability: All

Master Template Ref: DID HSE201 Method Statement Project: All


DID VSY HSE NA NA ALL


Method Statement

HSE201



.

Method Statement

Rev 1

Document No: [*]


Method Statement HSE201

Purpose

The purpose of the Method Statement is to make the Purchaser aware of any method statement or risk assessment required by law prior to setting the Equipment to work.

References




Format and Content


2 Content as required by law.

Method Statement

Rev 1




Title: Method Statement Ship applicability: All

Master Template Ref: DID HSE201 Method Statement Project: All


DID VSY HSE NA NA ALL


Method Statement

HSE201



.

Method Statement

Rev 1



Method Statement HSE201

Purpose

The purpose of the Method Statement is to make the Purchaser aware of any method statement or risk assessment required by law prior to setting the Equipment to work.

References




Format and Content


2 Content as required by law.

DID, Front Cover IRB

Rev 1

Document No: [*]

Template ref: 05 D3 Front Cover IRB Unclassified Page 1 of 1 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ Intellectual Property Rights owned by Vancouver


]


Title: DID, Front Cover, Industrial and Regional Benefits Ship applicability: All

Master Template Ref: 05 D3 DID 04 (Front Cover – IRB) Project: ALL


DIDs VSY IRB NA NA ALL

Schedule D3


Industrial and Regional Benefits



CCV Form

Rev 1

Document No: [*]

Template ref: IRB201 CCV Form Unclassified Page 1 of 5 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2


Title: CCV Form Ship applicability: All

Master Template Ref: DID IRB201 CCV Form Project: All


DID VSY IRB NA NA ALL


Canadian Content Value Form

IRB201



CCV Form

Rev 1

Document No: [*]


Canadian Content Value Form IRB201

Purpose

The Canadian Content Value Form advises the Purchaser of the Canadian content of the Work undertaken by the Supplier under the Subcontract.

References




Format and Content

Complete the CCV form attached as Attachment A to this DID.

CCV Form

Rev 1

Document No: [*]


Attachment A

CCV Form

1 GENERAL

The product and/or service (i.e. the Deliverables under the Subcontract) you have and/or may supply to Vancouver Shipyards Co. Ltd. (i.e. the Purchaser under the Subcontract) may be subject to compliance with the Government of Canada’s Industrial and Regional Benefits (IRB) Program, in which Canadian Content Value (CCV) information is requested by the Government of Canada. CCV is measured in Canadian dollars ($CAD).

In an effort to remain compliant with the Canadian Government’s IRB program, please complete the following form in accordance with the instructions set out below:

Company Name (Legal Name) Primary Contact

Phone

Fax Email

Street Address Additional Comments, if any:

Province Postal Code

"Small and Medium Business" or "SMB" means a Canadian‐based, independently‐owned and operated manufacturer or service company with fewer than 250 full‐time personnel as of the date of entering into an eligible IRB Transaction. Agents and distributors of foreign goods and services as well as subsidiaries of large firms do not qualify as Small and Medium Business.

Based on the above definition, is your business SMB? Yes No

Number of full-time employees:

What is the Canadian Content Value (CCV) of your supplied products/services?

Please state your CCV in percentage: % (Please refer to the information provided below on how to

Signature: Date:

2 CANADIAN CONTENT VALUE (CCV)

The CCV shall be determined by the Net Selling Price Method or the Cost Aggregate Method.

2.1. Net Selling Price Method: A product or service which bears a substantiated selling price may have its CCV calculated as follows:

2.1.1 begin with the total selling price of the product or service; and

2.1.2 subtract any costs incurred as set out in section 2.3.

2.2 Cost Aggregate Method: Any product or service that cannot be assigned a substantiated selling price may have its CCV calculated as the aggregate of the following:

CCV Form

Rev 1

Document No: [*]


2.2.1 the cost of parts produced in Canada, and the cost of materials to the extent that they are of Canadian origin, that are incorporated in the Equipment or Software Deliverable in the factory of the manufacturer in Canada;

2.2.2 the cost of parts or materials which the IRB Authority can verify as being of Canadian origin, in that they have been exported from Canada and subsequently imported into Canada as parts or finished goods;

2.2.3 transportation costs, including insurance charges incurred in transporting parts and materials from a Canadian supplier or frontier port of entry to the factory of the manufacturer in Canada for incorporation in the equipment, to the extent that such costs are not included in the foregoing paragraph; and

2.2.4 such part of the following costs (not including GST, HST, all provincial sales taxes, excise taxes, royalties and license fees paid outside of Canada) as are reasonably attributable to the production or implementation of the equipment, service or activity:

2.2.4.1 wages and salaries paid for direct and indirect production and non‐production labour in Canada paid to Canadians or to permanent residents as defined in the Immigration and Refugee Protection Act 2001, c.27;

2.2.4.2 materials used in the Work but not incorporated in the final products;

2.2.4.3 light, heat, power and water;

2.2.4.4 Workers’ compensation, employment insurance and group insurance premiums, pension contributions and similar expenses incurred with respect to labour referred to above in 2.2.4.1;

2.2.4.5 taxes on land and buildings in Canada;

2.2.4.6 fire and other insurance premiums relative to production inventories and the production plant and its equipment, paid to a company authorized by the laws of Canada or any province to carry on business in Canada or such province;

2.2.4.7 insurance purchased specifically from a company authorized by the laws of Canada or any province to carry on business in Canada or such province;

2.2.4.8 rent of factory or office premises paid to a registered owner in Canada;

2.2.4.9 maintenance and repairs to buildings, machinery and equipment used for production purposes that is executed in Canada;

2.2.4.10 tools, dies, jigs, fixtures and other similar plant equipment items of a non-permanent nature that have been designed, developed or manufactured in Canada;

2.2.4.11 engineering and professional services, experimental work and product or process development work executed and completed in Canada;

2.2.4.12 pertinent miscellaneous factory and office expenses, such as: administrative and general expenses; depreciation with respect to production machinery and permanent plant equipment and the installation costs of such machinery and equipment; and, a capital allowance not exceeding five (5) % of the total capital outlay incurred for buildings in Canada owned by the producer of the work;

2.2.4.13 personal travel expenses, including Canadian carriers, accommodations and meals, for

CCV Form

Rev 1

Document No: [*]


travel associated with Direct IRB activities in this (insert project name) Contract;

2.2.4.14 fees paid for services not elsewhere specified; and

2.2.4.15 pre-tax net profit upon which Canadian taxes are paid or are payable.

2.3 Costs or Business Activities that are Ineligible for IRB Credit

2.3.1 the value of materials, labour and services imported into Canada;

2.3.2 in the case of Indirect IRB, the value of raw materials and semi-processed goods exported from Canada;

2.3.3 the value of any living, relocation costs and remuneration paid to non-Canadians for work on the Project;

2.3.4 the amount of all Canadian Excise Taxes, Import Duties, Federal and Provincial Sales Taxes, Goods and Services Taxes, Harmonized Sales Taxes and other Canadian duties;

2.3.5 the value of goods and services with respect to which IRB Credit has been received or is being claimed by the Supplier or its Eligible Parties as an IRB to Canada under any other IRB Obligation or agreement;

2.3.6 any proposal or bid preparations costs;

2.3.7 all transportation or travel costs not covered under 2.2.3 or 2.2.4.13;

2.3.8 obligations of the Federal Government (e.g. government furnished equipment (CFX under the Subcontract);

2.3.9 license fees paid by the Canadian IRB Recipient and any on-going royalty payments;

2.3.10 IRB Transactions claimed by a Supplier that pertains to its influence or that of one of its Eligible Parties over any country's purchasing agent/department;

2.3.11 interest costs associated with letters of credit or other financial instruments to support IRB Transactions;

2.3.12 fees paid to lobbyists (as per Canada’s Lobbying Act); and

2.3.13 fees paid to third-party consultants or agents for work related to obtaining IRB Credit against this Subcontract. This includes, but is not limited to, providing advice on the IRB Policy, preparation of IRB Transactions and/or reports, representing the interests of the Supplier to the IRB Authority, and/or searching for potential recipient firms.

CCV Form

Rev 1




Title: CCV Form Ship applicability: All

Master Template Ref: DID IRB201 CCV Form Project: All


DID VSY IRB NA NA ALL


Canadian Content Value Form

IRB201



CCV Form

Rev 1



Canadian Content Value Form IRB201

Purpose

The Canadian Content Value Form advises the Purchaser of the Canadian content of the Work undertaken by the Supplier under the Subcontract.

References




Format and Content

Complete the CCV form attached as Attachment A to this DID.

CCV Form

Rev 1



Attachment A

CCV Form

1 GENERAL

The product and/or service (i.e. the Deliverables under the Subcontract) you have and/or may supply to Vancouver Shipyards Co. Ltd. (i.e. the Purchaser under the Subcontract) may be subject to compliance with the Government of Canada’s Industrial and Regional Benefits (IRB) Program, in which Canadian Content Value (CCV) information is requested by the Government of Canada. CCV is measured in Canadian dollars ($CAD).

In an effort to remain compliant with the Canadian Government’s IRB program, please complete the following form in accordance with the instructions set out below:

Company Name (Legal Name) Primary Contact

Phone

Fax Email

Street Address Additional Comments, if any:

Province Postal Code

"Small and Medium Business" or "SMB" means a Canadian‐based, independently‐owned and operated manufacturer or service company with fewer than 250 full‐time personnel as of the date of entering into an eligible IRB Transaction. Agents and distributors of foreign goods and services as well as subsidiaries of large firms do not qualify as Small and Medium Business.

Based on the above definition, is your business SMB? Yes No

Number of full-time employees:

What is the Canadian Content Value (CCV) of your supplied products/services?

Please state your CCV in percentage: % (Please refer to the information provided below on how to

Signature: Date:

2 CANADIAN CONTENT VALUE (CCV)

The CCV shall be determined by the Net Selling Price Method or the Cost Aggregate Method.

2.1. Net Selling Price Method: A product or service which bears a substantiated selling price may have its CCV calculated as follows:

2.1.1 begin with the total selling price of the product or service; and

2.1.2 subtract any costs incurred as set out in section 2.3.

2.2 Cost Aggregate Method: Any product or service that cannot be assigned a substantiated selling price may have its CCV calculated as the aggregate of the following:

CCV Form

Rev 1



2.2.1 the cost of parts produced in Canada, and the cost of materials to the extent that they are of Canadian origin, that are incorporated in the Equipment or Software Deliverable in the factory of the manufacturer in Canada;

2.2.2 the cost of parts or materials which the IRB Authority can verify as being of Canadian origin, in that they have been exported from Canada and subsequently imported into Canada as parts or finished goods;

2.2.3 transportation costs, including insurance charges incurred in transporting parts and materials from a Canadian supplier or frontier port of entry to the factory of the manufacturer in Canada for incorporation in the equipment, to the extent that such costs are not included in the foregoing paragraph; and

2.2.4 such part of the following costs (not including GST, HST, all provincial sales taxes, excise taxes, royalties and license fees paid outside of Canada) as are reasonably attributable to the production or implementation of the equipment, service or activity:

2.2.4.1 wages and salaries paid for direct and indirect production and non‐production labour in Canada paid to Canadians or to permanent residents as defined in the Immigration and Refugee Protection Act 2001, c.27;

2.2.4.2 materials used in the Work but not incorporated in the final products;

2.2.4.3 light, heat, power and water;

2.2.4.4 Workers’ compensation, employment insurance and group insurance premiums, pension contributions and similar expenses incurred with respect to labour referred to above in 2.2.4.1;

2.2.4.5 taxes on land and buildings in Canada;

2.2.4.6 fire and other insurance premiums relative to production inventories and the production plant and its equipment, paid to a company authorized by the laws of Canada or any province to carry on business in Canada or such province;

2.2.4.7 insurance purchased specifically from a company authorized by the laws of Canada or any province to carry on business in Canada or such province;

2.2.4.8 rent of factory or office premises paid to a registered owner in Canada;

2.2.4.9 maintenance and repairs to buildings, machinery and equipment used for production purposes that is executed in Canada;

2.2.4.10 tools, dies, jigs, fixtures and other similar plant equipment items of a non-permanent nature that have been designed, developed or manufactured in Canada;

2.2.4.11 engineering and professional services, experimental work and product or process development work executed and completed in Canada;

2.2.4.12 pertinent miscellaneous factory and office expenses, such as: administrative and general expenses; depreciation with respect to production machinery and permanent plant equipment and the installation costs of such machinery and equipment; and, a capital allowance not exceeding five (5) % of the total capital outlay incurred for buildings in Canada owned by the producer of the work;

2.2.4.13 personal travel expenses, including Canadian carriers, accommodations and meals, for

CCV Form

Rev 1



travel associated with Direct IRB activities in this (insert project name) Contract;

2.2.4.14 fees paid for services not elsewhere specified; and

2.2.4.15 pre-tax net profit upon which Canadian taxes are paid or are payable.

2.3 Costs or Business Activities that are Ineligible for IRB Credit

2.3.1 the value of materials, labour and services imported into Canada;

2.3.2 in the case of Indirect IRB, the value of raw materials and semi-processed goods exported from Canada;

2.3.3 the value of any living, relocation costs and remuneration paid to non-Canadians for work on the Project;

2.3.4 the amount of all Canadian Excise Taxes, Import Duties, Federal and Provincial Sales Taxes, Goods and Services Taxes, Harmonized Sales Taxes and other Canadian duties;

2.3.5 the value of goods and services with respect to which IRB Credit has been received or is being claimed by the Supplier or its Eligible Parties as an IRB to Canada under any other IRB Obligation or agreement;

2.3.6 any proposal or bid preparations costs;

2.3.7 all transportation or travel costs not covered under 2.2.3 or 2.2.4.13;

2.3.8 obligations of the Federal Government (e.g. government furnished equipment (CFX under the Subcontract);

2.3.9 license fees paid by the Canadian IRB Recipient and any on-going royalty payments;

2.3.10 IRB Transactions claimed by a Supplier that pertains to its influence or that of one of its Eligible Parties over any country's purchasing agent/department;

2.3.11 interest costs associated with letters of credit or other financial instruments to support IRB Transactions;

2.3.12 fees paid to lobbyists (as per Canada’s Lobbying Act); and

2.3.13 fees paid to third-party consultants or agents for work related to obtaining IRB Credit against this Subcontract. This includes, but is not limited to, providing advice on the IRB Policy, preparation of IRB Transactions and/or reports, representing the interests of the Supplier to the IRB Authority, and/or searching for potential recipient firms.

DID, Front Cover Logistics

Rev 1

Document No: [*]

Template ref: 05 D3 Front Cover Logistics Unclassified Page 1 of 1 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ Intellectual Property Rights owned by Vancouver


]


Title: DID, Front Cover, Logistics Ship applicability: All

Master Template Ref: 05 D3 DID 04 (Front Cover – Logistics) Project: ALL


DIDs VSY Logistics NA NA ALL

Schedule D3


Logistics



PHT Plan

Rev 1

Document No: [*]

Template ref: DID LOG201 PHT Plan Unclassified Page 1 of 2 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2


Title: Packaging, Handling and Transportation Plan Ship applicability: All

Master Template Ref: DID LOG 201 Packaging, Handling and Transportation Plan Project: All


DID VSY Logistics NA NA ALL


Packaging, Handling and Transportation Plan

LOG201



.

PHT Plan

Rev 1

Document No: [*]


Packaging, Handling and Transportation Plan LOG 201

Purpose

The purpose of a Packaging, Handling and Transportation Plan (PHTP), is to make the Purchaser aware of the Supplier’s intentions to facilitate the preservation, safe arrival, acceptability for storage and if applicable, expeditious importation clearance of the Deliverables (other than Services). The PHTP also outlines estimated volumes of Packages to be transported and if applicable, special handling requirements during transport and offloading.

References




Format and Content

1 The PHTP shall address how the Supplier intends to preserve, pack and label the Deliverables (other than Services) for transportation.

2 The PHTP shall, as a minimum, address the following:

(a) if applicable, controlled goods, as defined in the Defence Production Act (the Supplier must identify any controlled goods to the Purchaser and inform the Purchaser of the classification (e.g. ECCN, etc…);

(b) if applicable, Point of Pick Up as defined in the Articles of Agreement;

(c) estimated number of crates/pallets, with individual weights and dimensions (see Schedule E);

(d) protective measures and special handling requirements during transportation for each Item of Equipment;

(e) any special handling/lifting arrangements during unloading at the Purchaser’s Warehouse; and

(f) full details for Items of the Equipment, if any, classified as Dangerous Goods.

PHT Plan

Rev 1




Title: Packaging, Handling and Transportation Plan Ship applicability: All

Master Template Ref: DID LOG 201 Packaging, Handling and Transportation Plan Project: All




Packaging, Handling and Transportation Plan

LOG201



.

PHT Plan

Rev 1



Packaging, Handling and Transportation Plan LOG 201

Purpose

The purpose of a Packaging, Handling and Transportation Plan (PHTP), is to make the Purchaser aware of the Supplier’s intentions to facilitate the preservation, safe arrival, acceptability for storage and if applicable, expeditious importation clearance of the Deliverables (other than Services). The PHTP also outlines estimated volumes of Packages to be transported and if applicable, special handling requirements during transport and offloading.

References




Format and Content

1 The PHTP shall address how the Supplier intends to preserve, pack and label the Deliverables (other than Services) for transportation.

2 The PHTP shall, as a minimum, address the following:

(a) if applicable, controlled goods, as defined in the Defence Production Act (the Supplier must identify any controlled goods to the Purchaser and inform the Purchaser of the classification (e.g. ECCN, etc…);

(b) if applicable, Point of Pick Up as defined in the Articles of Agreement;

(c) estimated number of crates/pallets, with individual weights and dimensions (see Schedule E);

(d) protective measures and special handling requirements during transportation for each Item of Equipment;

(e) any special handling/lifting arrangements during unloading at the Purchaser’s Warehouse; and

(f) full details for Items of the Equipment, if any, classified as Dangerous Goods.

In Storage Maintenance Plan

Rev 1

Document No: [*]

Template ref: DID LOG202 ISMP Unclassified Page 1 of 2 Purchaser’s initials: _____ Uncontrolled when Printed Supplier’s initials: _____ VSY Proprietary / Commercial Sensitive Duplicate [*] of 2


Title: In Storage Maintenance Plan Ship applicability: All

Master Template Ref: DID LOG202 In Storage Maintenance Plan Project: All





LOG202




Rev 1

Document No: [*]


In Storage Maintenance Plan LOG 202

Purpose

The purpose of the In Storage Maintenance Plan (ISMP) is for the Supplier to advise the Purchaser of the activities to be undertaken by the Purchaser in order to preserve and maintain the Equipment and SPT while it is stored in the Purchaser’s Warehouse.

References




Format and Content

1 The ISMP shall address the following topics:

(a) the protective measures to be taken for the Equipment and SPT while stored in the Purchaser’s Warehouse; and

(b) measures to be taken in protect assent corrosion, damage, wear and other deterioration including special care to preclude contamination of hydraulic, pneumatic and fluid systems.

2 The ISMP shall provide details of any special storage requirements for the Equipment and/or SPT.


Rev 1




Title: In Storage Maintenance Plan Ship applicability: All

Master Template Ref: DID LOG202 In Storage Maintenance Plan Project: All





LOG202




Rev 1



In Storage Maintenance Plan LOG 202

Purpose

The purpose of the In Storage Maintenance Plan (ISMP) is for the Supplier to advise the Purchaser of the activities to be undertaken by the Purchaser in order to preserve and maintain the Equipment and SPT while it is stored in the Purchaser’s Warehouse.

References




Format and Content

1 The ISMP shall address the following topics:

(a) the protective measures to be taken for the Equipment and SPT while stored in the Purchaser’s Warehouse; and

(b) measures to be taken in protect assent corrosion, damage, wear and other deterioration including special care to preclude contamination of hydraulic, pneumatic and fluid systems.

2 The ISMP shall provide details of any special storage requirements for the Equipment and/or SPT.

DID, Front Cover IT / IM

Document No: [*]



]


Title: DID, Front Cover, Information Technology / Information Management Ship applicability: All

Master Template Ref: 05 D3 DID 04 (Front Cover – Logistics) Project: ALL

Type Organisation Area Supplier WBS PBS

DIDs Supply Chain Subcontracts / SCM NA NA NA

Schedule D3


Information Technology / Information Management

NONE

