SCHOOL BOARD OF BREVARD COUNTY, FLORIDA

School Board Policy Executive Summary Form D

9/20/18 ade

Policy Number: 7110 Title of Policy: Student Accommodation Cabinet Member: Susan Hann, Assistant Superintendent, Facilities Planning Purpose of Revisions:

The purpose of the proposed revisions to update definitions and terminology to be consistent with in Board Policies 5120 Assignment Within District and 5121 Controlled Open Enrollment. The policy revisions are in compliance with all applicable federal and state laws, Florida State Board of Education Rules, Board policies, administrative rules, procedures, and guidelines.

Tentative Schedule:

• Cabinet – 5/11/20 • Work Session – 6/16/20 • Rule Development Workshop – 6/30/20 • School Board Meeting Information – 6/30/20 • School Board Meeting Approval – 7/14/20 • Effective Date – upon approval

Summary of Proposed Policy Revisions:

• This Policy is being revised to update definitions and terminology to be consistent with in Board Policies 5120 Assignment Within District and 5121 Controlled Open Enrollment, remove any references to “cap and bus” strategy, and other changes in compliance with applicable Florida law.

• There are substantive changes to Administrative Procedure 7110 (School Attendance Boundary Change Procedure) to both streamline the process and incorporate more flexibility for public engagement. The proposed changes eliminate the Evaluation Committee and scoring matrix. Language is added to apply a more robust and customized public engagement process.

Specific Authority:

§§1001.41, 1013.37, 1013.45, F.S.

Next Steps: • Revisions to internal procedures • Revisions to Administrative Procedures 7110 Student Attendance Boundary

Change Procedure • Training for BPS employees regarding revisions to policy and revised

procedures

Current

Version

7110 - STUDENT ACCOMMODATION

The Board recognizes the need to define the criteria for implementation of strategies for student housing when student enrollment exceeds the design capacity of a school or falls below a minimum acceptable threshold.

Definitions

For purposes of this policy, the following definitions apply:

A. Capacity

1. Design Capacity: The maximum number of students designed to be housed at the schoolbased on the satisfactory factored permanent capacity, scheduled on a traditionalcalendar, contained in the Florida Inventory of School Houses (FISH) database at thetime of the Full-Time Equivalent (FTE) survey in October of the current school year.

2. Total Capacity: The maximum number of students designed to be housed at the schoolbased on the satisfactory factored permanent and relocatable capacity, scheduled on atraditional calendar, contained in the Florida Inventory of School Houses (FISH) databaseat the time of the Full-Time Equivalent (FTE) survey in October of the current schoolyear.

B. Student Enrollment

The number of students enrolled at the school during the Full-Time Equivalent (FTE) survey inOctober of the current school year.

Strategies A. If student enrollment is projected to be greater than ninety percent (90%) of design capacity, the

following individual strategies or a combination of strategies may be used:

1. "Freeze" the school to incoming out-of-area students (see Policy 7120 for exceptions).

2. Program offerings at the school may be modified, transferred to a school with availabledesign capacity, or eliminated.

B. If student enrollment is projected to be greater than 100% of design capacity, the followingindividual strategies or a combination of strategies may be used to adequately accommodate thestudents:

1. Provide relocatable classrooms.

2. "Freeze" the school to all out-of-area students except for students of employees based atthe school (Policy 7120).

3. Modify, transfer, or eliminate existing program offerings at the school.

4. "Cap" student enrollment at the school and bus all new students to adjacent schools withavailable design capacity.

5. Create new attendance boundaries to redistribute students to schools with availabledesign capacity.

BPS Current

6. Construct new capacity.

C. The Board does not consider year round schedules as an appropriate strategy to address school

capacity issues. Double session schedules may be used as a strategy on a temporary basis while new capacity is being constructed.

D. Schools may be considered for closure for reasons of efficiency or financial necessity. Implementation Flexibility The Superintendent shall develop administrative procedures to implement this policy. The Board provides to the Superintendent flexibility in the implementation of this policy and the administrative procedures due to extenuating circumstances, subject to Board approval. The Board expects recommendations relative to this policy to be brought forward on an annual basis as a part of a student accommodation plan for the next school year. Revised 7/15/03 Revised 4/12/05 Revised 4/22/08 Revised 4/8/14 © Neola 2002

Neola

Template

NEOLA Template 7110 - STUDENT ACCOMMODATION The School Board recognizes the need to define the criteria for implementation of alternatives for student housing when funding for new facilities, including additions, is limited or not available. For purposes of this policy, the following definitions apply:

A. Design Capacity The maximum number of students eligible to be housed at the school based upon State of Florida standards applied to permanent, on-site facilities scheduled on a traditional calendar.

B. Enrollment Statistic The enrollment statistic used to determine percent capacity at a particular school is based upon actual SBBC students enrolled in December of the current school year whose address specifies attendance at the school in question.

Elementary Schools A. The design capacity of elementary schools shall be 964 students.

B. At 100% of design capacity, if students cannot be adequately housed in the permanent, on-site

facilities, students in impacted grades are assigned and transported (if eligible) to other schools with space available in the specified grades; and/or, new boundary lines (attendance zones) are drawn redistributing students to schools with space available; and/or, temporary classrooms are provided within the constraints of available District inventory.

C. At 120% of design capacity, or when the ratio of temporary classrooms to permanent classrooms exceeds .33, the elementary school will be scheduled for year round effective the next school year and all portables directly supporting classroom instruction will be relocated from the campus to address overcrowding at other campuses.

D. At 100% of design capacity (on a year round schedule), if students cannot be adequately housed in the permanent, on- site facilities, students in impacted grades are assigned and transported (if eligible) to other year round elementary or other schools with space available in the specified grades; and/or, new boundary lines (attendance zones) are drawn redistributing students to year round elementary or other schools with space available; and/or, temporary classrooms are provided within the constraints of available District inventory.

E. At 120% of design capacity on the year round schedule, or when the ratio of temporary classrooms to permanent classrooms exceeds .33, the elementary school will be scheduled for double sessions effective the next school year and all portables directly supporting classroom instruction will be relocated from the campus to address overcrowding at other campuses.

INTERMEDIATE/MIDDLE/JUNIOR HIGH SCHOOLS AND HIGH SCHOOLS A. The design capacity of intermediate/middle/junior high schools shall be 1186 students and the

design capacity of the high schools shall be 2295 students (9-12).

B. At 100% of design capacity, if students cannot be adequately housed in the permanent, on-site facilities, students in impacted grades are assigned and transported (if eligible) to other schools with space available in the specified grades; and/or, new boundary lines (attendance zones) are drawn redistributing students to schools with space available; and/or, students are scheduled for an extended day; and/or, temporary classrooms are provided within the constraints of available District inventory, or, if inadequate numbers of temporary classrooms are available, within the constraints of available resources until those resources are exhausted.

C. The Board does not consider year round nor double session schedules as reasonable alternatives for schools with these grade levels (7-12).

D. Schools whose full-time equivalent student population falls below 500 in grades 9-12 for two (2) consecutive Fall FTE counts will be scheduled to close the next school year.

IMPLEMENTATION FLEXIBILITY The Board provides to the Superintendent flexibility in the implementation of this policy due to extenuating circumstances subject to Board approval. The Board expects recommendations relative to this policy to be brought forward on an annual basis as a part of a student accommodation plan for the next school year. © Neola 2002 Legal F.S. 1013.37 F.S. 1013.45

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BPS Current 7110 - STUDENT ACCOMMODATION A. The Board recognizes the need to define the criteria for implementation of strategies for student

housing when student enrollment exceeds the design total capacity of a school or falls below a minimum acceptable threshold.

B. Definitions

1. For purposes of this policy, the following definitions apply:

a. Florida Inventory School Houses (FISH) Capacity

a. The Florida Inventory of School Houses (FISH) is the database used by the Department of Education for all spaces in Florida public educational facilities. FISH capacity is the number of students that may be housed in a facility at any given time, based upon the number of existing satisfactory student stations multiplied by a utilization factor. The FISH includes both permanent student stations and relocatable student stations, referred to as total capacity.

1. Design Capacity: The maximum number of students designed to be housed at the school based

on the satisfactory factored permanent capacity, scheduled on a traditional calendar, contained in the Florida Inventory of School Houses (FISH) database at the time of the Full-Time Equivalent (FTE) survey in October of the current school year.

2. Total Capacity: The maximum number of students designed to be housed at the school based

on the satisfactory factored permanent and relocatable capacity, scheduled on a traditional calendar, contained in the Florida Inventory of School Houses (FISH) database at the time of the Full-Time Equivalent (FTE) survey in October of the current school year.

b. Student Enrollment

The number of students enrolled at the school during the Full-Time Equivalent (FTE) survey in October of the current school year.

C. Strategies

1. If student enrollment is projected to be greater than ninety percent (90%) of design total capacity, the following individual strategies or a combination of strategies may be used:

a. “Freeze” the school to new incoming out-of-area Education Location Option (“ELO”)

applications/students (see Policy 7120 for exceptions). b. The Controlled Open Enrollment Program offerings at the school may be modified, transferred

to a school with available design total capacity, or eliminated. (See Board policy 5121).

2. If student enrollment is projected to be greater than 100% of design total capacity, the following individual strategies or a combination of strategies may be used to adequately accommodate the students:

a. Provide relocatable classrooms.

b. “Freeze” the school to all out-of-area new ELO applications/students except for students of

employees based at the school (Policy 7120).

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c. Modify, transfer, or eliminate existing program offerings at the school. d. “Cap” student enrollment at the school and bus all new students to adjacent schools with

available design capacity.

e.d. Create new attendance boundaries to redistribute students to schools with available design total capacity.

f.e. Plan, budget, design and Cconstruct new capacity.

3. The Board does not consider year- round schedules as an appropriate strategy to address school

capacity issues. Double session schedules may be used as a strategy on a temporary basis while new capacity is being constructed.

4. Schools may be considered for closure for reasons of efficiency or financial necessity.

D. Implementation Flexibility

The Superintendent shall develop administrative procedures to implement this policy. The Board provides to the Superintendent flexibility in the implementation of this policy and the administrative procedures due to extenuating circumstances, subject to Board approval. The Board expects recommendations relative to this policy to be brought forward on an annual basis as a part of a student accommodation plan for the next school year.

F.S. 1001.41, 1013.37, 1013.45 Adopted 5/1/02 Revised 7/15/03 Revised 4/12/05 Revised 4/22/08 Revised 4/8/14 Revised _______ F.S. 1001.41 F.S. 1013.37 F.S. 1013.45 © Neola 2002

Clean

Version

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7110 - STUDENT ACCOMMODATION A. The Board recognizes the need to define the criteria for implementation of strategies for student

housing when student enrollment exceeds the total capacity of a school or falls below a minimum acceptable threshold.

B. Definitions

1. For purposes of this policy, the following definitions apply:

a. Florida Inventory School Houses (FISH) Capacity

The Florida Inventory of School Houses (FISH) is the database used by the Department of Education for all spaces in Florida public educational facilities. FISH capacity is the number of students that may be housed in a facility at any given time, based upon the number of existing satisfactory student stations multiplied by a utilization factor. The FISH includes both permanent student stations and relocatable student stations, referred to as total capacity.

b. Student Enrollment

The number of students enrolled at the school during the Full-Time Equivalent (FTE) survey in October of the current school year.

C. Strategies

1. If student enrollment is projected to be greater than ninety percent (90%) of total capacity, the following individual strategies or a combination of strategies may be used:

a. “Freeze” the school to new incoming Education Location Option (“ELO”) applications/students. b. The Controlled Open Enrollment Program offerings at the school may be modified, transferred

to a school with available total capacity, or eliminated. (See Board policy 5121).

2. If student enrollment is projected to be greater than 100% of total capacity, the following individual strategies or a combination of strategies may be used to adequately accommodate the students:

a. Provide relocatable classrooms.

b. “Freeze” the school to new ELO applications/students except for students of employees based

at the school.

c. Modify, transfer, or eliminate existing program offerings at the school.

d. Create new attendance boundaries to redistribute students to schools with available total capacity.

e. Plan, budget, design and construct new capacity.

3. The Board does not consider year-round schedules as an appropriate strategy to address school

capacity issues. Double session schedules may be used as a strategy on a temporary basis while new capacity is being constructed.

4. Schools may be considered for closure for reasons of efficiency or financial necessity.

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D. Implementation Flexibility

The Superintendent shall develop administrative procedures to implement this policy. The Board provides to the Superintendent flexibility in the implementation of this policy and the administrative procedures due to extenuating circumstances, subject to Board approval. The Board expects recommendations relative to this policy to be brought forward on an annual basis as a part of a student accommodation plan for the next school year.

Adopted 5/1/02 Revised 7/15/03 Revised 4/12/05 Revised 4/22/08 Revised 4/8/14 Revised _______ F.S. 1001.41 F.S. 1013.37 F.S. 1013.45 © Neola 2002

Related

Administrative Procedures

Administrative

Procedure

“Current”

BPS Current – Administrative Procedures 7110 - SCHOOL ATTENDANCE BOUNDARY CHANGE PROCEDURE SCOPE: This procedure outlines the process for changing school attendance boundaries. DEFINITIONS:

A. Capacity Utilization: A school’s capacity utilization is determined by dividing the number of projected students by the school’s permanent capacity.

B. Criteria and Guidelines for Attendance Boundary Changes: Criteria with

priorities and weights and general guidelines, approved by the Board on October 13, 2009, used to develop and evaluate proposed changes to school attendance boundaries. (see also Form 7110 F3)

C. Evaluation Committee: A committee composed of Area Superintendents, principals,

educational program directors, parent/community representatives appointed by the Board and (non-voting) technical staff. The committee evaluates and scores proposed attendance boundary changes using the Criteria and Guidelines for Attendance Boundary Changes (see Form 7110 F3).

D. Florida Inventory School Houses (FISH) Capacity: The Florida Inventory of

School Houses (FISH) is the database used by the Department of Education for all spaces in Florida public educational facilities. FISH capacity is the number of students that may be housed in a facility at any given time, based upon the number of existing satisfactory student stations multiplied by a Utilization Factor. The FISH includes both permanent student stations and relocatable student stations.

E. Out-of-Area Student: A student that does not attend the school that serves the area

in which he/she resides. Policy 7120 restricts out-of-area enrollment; students are not permitted to leave schools with low capacity utilization (<75%) and are not permitted to enter a school with high capacity utilization (>95%). Additionally, Area Superintendents and the Director of School Choice can collaborate to "freeze" other schools to out-going or incoming out-of-area students based on Class Size restrictions or other factors that are considered to be in the best interest of the School District.

F. Student Membership Count: Financial Services determines student enrollment for

the Fall FTE count in mid-October of each year, which is used as the "official" student membership for the School District for that school year.

G. Student Membership Projections: Transportation Services, in collaboration with

Area Superintendents, school principals, Financial Services, Instruction and Curriculum and Human Resources, provides student membership projections for the next five (5) school years in November of each year.

RESPONSIBILITY: Facilities Services’ Director of Planning & Project Management. APPROVAL AUTHORITY:

Assistant Superintendent of Facilities Services; Superintendent; Brevard County School Board. PROCEDURE: (see also Form 7110 F1, Form 7110 F2, Form 7110 F3, and Form 7110 F4)

A. General: Facilities Services Planning is the lead department in the creation of proposed school attendance boundary changes. A Boundary Change Team, composed of Area Superintendents, school principals, educational program managers, Financial Services, Transportation Services, Curriculum & Instruction and Human Resources, makes recommendations, evaluates proposals and provides data and support throughout the process.

B. Schedule: The process begins with the "six-day count" of students in mid-August and

continues through approval by the Board at a Public Hearing in January. Any changes that are approved go into effect the following school year.

C. Preliminary Proposals: Preliminary proposals are developed by the Boundary Change

Team to change school attendance boundaries to address new schools, over-capacity schools, program changes or school closings. The proposals are developed on the following basis: 1. Student Membership Count as of the Fall FTE count. Because students must be

"geo-coded" into a GIS software package in order to evaluate the effects of attendance boundary changes, the current year’s data is assumed to be consistent for the following school year when the changes take effect. Per Policy 7120, it is assumed that Out-of-Area Students not enrolled in a District Choice Program will not be renewed for the following year when a school’s attendance boundaries are being changed to relieve over-capacity issues.

2. Student Membership Projections are used to analyze the effects of five (5) year

projected enrollment trends on the preliminary proposals.

3. Florida Inventory School Houses (FISH) data as of the Fall FTE Count is used to determine a school’s Capacity Utilization.

All versions of the preliminary proposals are evaluated/scored by the Boundary Change Team using the Criteria and Guidelines for Attendance Boundary Changes (Form 7110 F3).

D. Senior Staff Review: The preliminary proposals are sent to the Senior Staff for review and

comment, then modified as necessary by Facilities Services Planning to incorporate any comments/corrections.

E. Recommended Changes: Recommended proposals for attendance boundary changes

are submitted to the Board by the Superintendent.

F. Board Workshop: Recommended proposals for attendance boundary changes are reviewed and discussed by the Board at a Workshop. The Board may delete, modify or request additional attendance boundary change proposals or alternate versions of a proposal for an attendance boundary change. The proposals are then modified as necessary by the Facilities Services Planning to incorporate any comments/corrections.

G. Public Input: All versions of modified proposals for attendance boundary changes are

published on the School District’s website, submitted to the Capital Outlay Committee (as required by the Interlocal Agreement for Public School Facility Planning and School Concurrency) and presented to the community at public meetings held at one or more of

the potentially affected schools. The proposals are then modified by the Facilities Services Planning to incorporate as many comments/corrections as possible.

H. Evaluation Committee: All versions of the modified proposals are evaluated/scored by

the Evaluation Committee using the Criteria and Guidelines for Attendance Boundary Changes (see Form 7110 F3).

I. Submittal: The final recommended proposals for attendance boundary changes, with

evaluations/scores by the Evaluation Committee, are submitted to the Board for approval by the Superintendent.

Approval

A. Information Agenda: Recommended proposals for attendance boundary changes are reviewed and discussed by the Board as an Information Agenda Item at a Board Meeting. The Board may delete, modify or request additional attendance boundary change proposals or alternate versions of a proposal for an attendance boundary change. The proposals are then modified as necessary by the Facilities Services Planning to incorporate any comments/corrections prior to the Action Agenda meeting.

B. Action Agenda: Recommended proposals for attendance boundary changes, with

modifications as requested, are reviewed and discussed by the Board as an Action Agenda Item at a Board Meeting. The Board may delete, modify or request additional attendance boundary change proposals or alternate versions of a proposal for an attendance boundary change. The Board authorizes the Superintendent to advertize for a Public Hearing. The proposals are modified as necessary by the Facilities Services Planning to incorporate any comments/corrections prior to the Public Hearing.

C. Public Hearing: Recommended proposals for attendance boundary changes, with

modifications as requested, are approved by the Board at a Public Hearing. Implementation: The approved attendance boundary changes are implemented for the following school year. Approved 10/11/11 ©Brevard 2011

Administrative

Procedure

“NEOLA”

There is NO

NEOLA

Template for

these

Administrative

Procedures.

Administrative

Procedure

“Redline”

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BPS Current – Administrative Procedures

7110 - SCHOOL ATTENDANCE BOUNDARY CHANGE PROCEDURES A. SCOPE:

This procedure outlines the process for changing school attendance boundaries. B. DEFINITIONS:

1. Capacity Utilization: A school’s capacity utilization is determined by dividing the number of projected students by the school’s permanent capacity.Assignment within District: The Board shall determine annually the school attendance areas of the District and shall expect the students within each area to attend the school so designated, except as provided in Policy 5120 and Controlled Open Enrollment Policy 5121.

2. Boundary Change Team: A team comprised of Brevard Public School employees including, as

appropriate: Assistant Superintendents, school principals, educational program managers, Financial Services, Facilities Services Planning and Project Management (Facilities Planning), Transportation Services, Student Services, and Human Resources. The team evaluates the need for attendance boundary changes and prepares proposals for the Board each year, when necessary, to address new schools, over-capacity schools, program changes or school closings.

3. Controlled Open Enrollment: In accordance with Florida Law, a parent/legal guardian of a student under the age of eighteen (18), or an eligible student who lives in the District or in any other school district in the State of Florida, may seek to enroll in a public school in the District that has not reached 90% total capacity, subject to the maximum class size to F.S. 1003.03, and Section 1, Article IX of the Florida Constitution. Refer to Policy 5121 for program and eligibility requirements. In addition, the Assistant Superintendent of Equity, Innovation and Choice, with input of representatives from Facilities Planning and/or Leading and Learning, may “freeze” a school to new incoming Education Location Option (ELO) students when in the best interest of the District. (See Controlled Open Enrollment Policy 5121).

2.4. Criteria and Guidelines for Attendance Boundary Changes: Criteria with priorities and weights and general guidelines, approved by the Board on October 13, 2009, used to develop and evaluate proposed changes to school attendance boundaries. (see also Form 7110 F3) In coordination with Policy 5120, the Board directs that the assignment of students within the District be consistent with the best interest of the students and the best use of the resources of this District. The Board shall adhere to the rule-making requirements set forth in Bylaw 0131 and F.S. Chapter 120 when creating or revising school attendance boundaries. The Superintendent may recommend attendance boundary changes to the Board such changes as may be justified by the criteria defined in Policy 5120, Assignment within District.

3. Evaluation Committee: A committee composed of Area Superintendents, principals, educational

program directors, parent/community representatives appointed by the Board and (non-voting) technical staff. The committee evaluates and scores proposed attendance boundary changes using the Criteria and Guidelines for Attendance Boundary Changes (see Form 7110 F3).

4.5. Florida Inventory School Houses (FISH) Capacity: The Florida Inventory of School Houses

(FISH) is the database used by the Department of Education for all spaces in Florida public educational facilities. FISH capacity is the number of students that may be housed in a facility at any given time, based upon the number of existing satisfactory student stations multiplied by a Utilization Factor. The FISH includes both permanent student stations and relocatable student stations, referred to as total capacity.

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5. Out-of-Area Student: A student that does not attend the school that serves the area in which he/she resides. Policy 7120 restricts out-of-area enrollment; students are not permitted to leave schools with low capacity utilization (<75%) and are not permitted to enter a school with high capacity utilization (>95%). Additionally, Area Superintendents and the Director of School Choice can collaborate to "freeze" other schools to out-going or incoming out-of-area students based on Class Size restrictions or other factors that are considered to be in the best interest of the School District.

6. Student Membership Count: Financial Services determines student enrollment for the Fall FTE

count in mid-October of each year, which is used as the "official" student membership for the School District for that school year.

7. Student Membership Projections: Transportation Services, in collaboration with Area

Superintendents, school principals, Financial Services, Instruction and Curriculum and Human Resources, provides student membership projections for the next five (5) school years in November of each year. Financial Services and Facilities Planning work together to provide the projected student enrollment for the next five (5) school years. The Assistant Superintendents of Leading and Learning, and Equity, Innovation and Choice, along with school principals estimate their need for space to accommodate students based on school programs and student enrollment projections.

C. RESPONSIBILITY:

Facilities Services’ Director of Planning & Project Management. D. APPROVAL AUTHORITY:

Assistant Superintendent of Facilities Services; Superintendent; The School Board of Brevard County, Florida School Board.

E. PROCEDURE: (sSee also Form 7110 F1, Form 7110 F2, Form 7110 F3, and Form 7110 F4)

1. General: Facilities Services Planning is the lead department in the creation of proposed school attendance boundary changes. A Boundary Change Team, composed of Area Superintendents, school principals, educational program managers, Financial Services, Transportation Services, Curriculum & Instruction and Human Resources, makes recommendations, evaluates proposals and provides data and support throughout the process. The Superintendent periodically reviews existing school attendance boundaries and recommends to the Board changes advisable in the best interest of the students pertaining to safety, transportation, financial and administrative efficiency, the effectiveness of the instructional program, and a diverse and educationally sound balance of student populations. Facilities Planning facilitates the Boundary Change Team in the annual boundary change process. The Boundary Change Team analyzes data and makes recommendations for attendance boundary changes

2. Schedule: The process begins with the "six-day count" of students in mid-August and continues

through approval by the Board at a Public Hearing in January. Any changes that are approved go into effect the following school year.

3. Preliminary Proposals: Preliminary proposals are developed by the Boundary Change Team

annually, when to change school attendance boundaries boundary changes are necessary to address new schools, over-capacity schools, program changes or school closings. Preliminary proposals may include temporary exceptions to the proposed attendance boundary changes for specific student groups such as rising sixth or eighth graders. The proposals are developed on the following basis:

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a. Student Membership Count as of the Fall FTE count. Because students must be "geo-coded" into a GIS software package in order to evaluate the effects of attendance boundary changes, the current year’s data is assumed to be consistent for the following school year when the changes take effect. Per In accordance with Board Policyies 71205120 and 5121, it is assumed that Out-of-Area Students Controlled Open Enrollment Students not enrolled in a District Choice educational Pprogram opportunity will not be renewed for the following year when a school’s attendance boundaries are being changed to relieve over-capacity issues.

b. Student Membership Projections are used to analyze the effects of five (5) year projected enrollment trends on the preliminary proposals.

c. Florida Inventory School Houses (FISH) data as of the Fall FTE Count is used to determine a school’s Capacity Utilization.

c.d. Rule-making requirements set forth in Bylaw 0131 and F.S. Chapter 120 are followed when

creating or revising school attendance boundaries All versions of the preliminary proposals are evaluated/scored by the Boundary Change Team using the Criteria and Guidelines for Attendance Boundary Changes (Form 7110 F3).

4. Senior StaffCabinet Review: The preliminary proposals drafted by the Boundary Change Team

are sent to the Senior Staff Cabinet for review and comment, then modified as necessary by Facilities Services Planning to incorporate any comments/corrections.

5. Recommended Changes: Once evaluated by the Boundary Change Team and Cabinet, Rrecommended proposals for attendance boundary changes, including temporary exceptions are submitted to the Board by the Superintendent.

6. Board Workshop: Recommended proposals for attendance boundary changes are reviewed and discussed by the Board at a Workshop. The Board may delete, modify or request additional attendance boundary change proposals or alternate versions of a proposal for an attendance boundary change suggest modifications or request additional information. The proposals are then modified as necessary by the Facilities Services Planning Boundary Change Team to incorporate any comments/corrections.

7. Public Input: All versions of modified proposals for attendance boundary changes are published on the School District’s website, submitted to the Capital Outlay Committee (as required by the Interlocal Agreement for Public School Facility Planning and School Concurrency) and presented to the community at public meetings held at one or more of the potentially affected schools. The proposals are then modified by the Facilities Services Planning to incorporate as many comments/corrections as possible.Methods used to gather information from the communities of the potentially affected schools will be customized per proposal and may include, but is not limited to; direct mailings, surveys, focus groups, social media, and public meetings. Staff from the Boundary Change Team will evaluate the community feedback and revise recommendations, if needed. In addition, all proposals for attendance boundary changes, incorporating the comments from the Board Workshop are: a. Published on the School District’s website, and social media sites.

b. Submitted to the Capital Outlay Committee for review and comments (as required by the

Interlocal Agreement for Public School Facility Planning and School Concurrency). The boundary Change Team evaluates and modifies the proposals, as necessary.

8. Evaluation Committee: All versions of the modified proposals are evaluated/scored by the

Evaluation Committee using the Criteria and Guidelines for Attendance Boundary Changes (see

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Form 7110 F3).Final Review: The Boundary Change Team performs a final review and may

modify their recommendation prior to submitting the final proposal to the Board.

9. Submittal: The final recommended proposals for attendance boundary changes, with evaluations/scores by the Evaluation Committee, are submitted by the Superintendent to the Board for approval by the Superintendent.

F. Approval

1. Information Agenda: Recommended proposals for attendance boundary changes, including temporary exceptions are reviewed and discussed by the Board as an Information Agenda Item at a Board Meeting. The Board may delete, modify or request additional attendance boundary change proposals or alternate versions of a proposal for an attendance boundary change. The proposals are then modified as necessary by the Facilities Services Planning Attendance Boundary Team to incorporate any comments/corrections prior to the Action Agenda meeting.

2. Action Agenda: Recommended proposals for attendance boundary changes, with modifications as requested, are reviewed and discussed by the Board as an Action Agenda Item at a Board Meeting. The Board may delete, modify or request additional attendance boundary change proposals or alternate versions of a proposal for an attendance boundary change. The Board authorizes the Superintendent to advertize for a Public Hearing. The proposals are modified as necessary by the Facilities Services Planning to incorporate any comments/corrections prior to the Public Hearing. Attendance boundary changes, including temporary exceptions, are reviewed by the Board as an Action Agenda Item. The Board takes action on temporary exceptions and authorizes the Superintendent to advertise for a Public Hearing at least 28 days prior to the public hearing.

3. Public Hearing: Recommended proposals for attendance boundary changes, with modifications as requested, are approved by the Board at a Public Hearing, no sooner than 28 days following the published notice for a Public Hearing. Proposals may include special considerations.

G. Implementation:

The approved attendance boundary changes are incorporated into the Student Accommodation Plan implemented for the following school year.

Approved 10/11/11 Revised ________ ©Brevard 201120

Administrative

Procedure

“Clean”

clean 5/15/20

7110 - SCHOOL ATTENDANCE BOUNDARY CHANGE PROCEDURES A. SCOPE:

This procedure outlines the process for changing school attendance boundaries. B. DEFINITIONS:

1. Assignment within District: The Board shall determine annually the school attendance areas of the District and shall expect the students within each area to attend the school so designated, except as provided in Policy 5120 and Controlled Open Enrollment Policy 5121.

2. Boundary Change Team: A team comprised of Brevard Public School employees including, as

appropriate: Assistant Superintendents, school principals, educational program managers, Financial Services, Facilities Services Planning and Project Management (Facilities Planning), Transportation Services, Student Services, and Human Resources. The team evaluates the need for attendance boundary changes and prepares proposals for the Board each year, when necessary, to address new schools, over-capacity schools, program changes or school closings.

3. Controlled Open Enrollment: In accordance with Florida Law, a parent/legal guardian of a student under the age of eighteen (18), or an eligible student who lives in the District or in any other school district in the State of Florida, may seek to enroll in a public school in the District that has not reached 90% total capacity, subject to the maximum class size to F.S. 1003.03, and Section 1, Article IX of the Florida Constitution. Refer to Policy 5121 for program and eligibility requirements. In addition, the Assistant Superintendent of Equity, Innovation and Choice, with input of representatives from Facilities Planning and/or Leading and Learning, may “freeze” a school to new incoming Education Location Option (ELO) students when in the best interest of the District. (See Controlled Open Enrollment Policy 5121).

4. Criteria and Guidelines for Attendance Boundary Changes: In coordination with Policy 5120, the Board directs that the assignment of students within the District be consistent with the best interest of the students and the best use of the resources of this District. The Board shall adhere to the rule-making requirements set forth in Bylaw 0131 and F.S. Chapter 120 when creating or revising school attendance boundaries. The Superintendent may recommend attendance boundary changes to the Board such changes as may be justified by the criteria defined in Policy 5120, Assignment within District.

5. Florida Inventory School Houses (FISH) Capacity: The Florida Inventory of School Houses

(FISH) is the database used by the Department of Education for all spaces in Florida public educational facilities. FISH capacity is the number of students that may be housed in a facility at any given time, based upon the number of existing satisfactory student stations multiplied by a Utilization Factor. The FISH includes both permanent student stations and relocatable student stations, referred to as total capacity.

6. Student Membership Count: Financial Services determines student enrollment for the Fall FTE

count in mid-October of each year, which is used as the "official" student membership for the School District for that school year.

7. Student Membership Projections: Financial Services and Facilities Planning work together to

provide the projected student enrollment for the next five (5) school years. The Assistant Superintendents of Leading and Learning, and Equity, Innovation and Choice, along with school principals estimate their need for space to accommodate students based on school programs and student enrollment projections.

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C. RESPONSIBILITY:

Facilities Services’ Director of Planning & Project Management. D. APPROVAL AUTHORITY:

Assistant Superintendent of Facilities Services; Superintendent; The School Board of Brevard County, Florida.

E. PROCEDURE: (See Form 7110 F1)

1. General: The Superintendent periodically reviews existing school attendance boundaries and recommends to the Board changes advisable in the best interest of the students pertaining to safety, transportation, financial and administrative efficiency, the effectiveness of the instructional program, and a diverse and educationally sound balance of student populations. Facilities Planning facilitates the Boundary Change Team in the annual boundary change process. The Boundary Change Team analyzes data and makes recommendations for attendance boundary changes

2. Schedule: The process begins with the "six-day count" of students in mid-August and continues

through approval by the Board at a Public Hearing in January. Any changes that are approved go into effect the following school year.

3. Preliminary Proposals: Preliminary proposals are developed by the Boundary Change Team

annually, when school attendance boundary changes are necessary to address new schools, over-capacity schools, program changes or school closings. Preliminary proposals may include temporary exceptions to the proposed attendance boundary changes for specific student groups such as rising sixth or eighth graders. The proposals are developed on the following basis:

a. Student Membership Count as of the Fall FTE count. Because students must be geocoded

into a GIS software package in order to evaluate the effects of attendance boundary changes, the current year’s data is assumed to be consistent for the following school year when the changes take effect. In accordance with Board Policies5120 and 5121, it is assumed that Controlled Open Enrollment Students not enrolled in a educational program opportunity will not be renewed for the following year when a school’s attendance boundaries are being changed to relieve over-capacity issues.

b. Student Membership Projections are used to analyze the effects of five (5) year projected enrollment trends on the preliminary proposals.

c. Florida Inventory School Houses (FISH) data as of the Fall FTE Count is used to determine a school’s Capacity Utilization.

d. Rule-making requirements set forth in Bylaw 0131 and F.S. Chapter 120 are followed when

creating or revising school attendance boundaries

4. Cabinet Review: The preliminary proposals drafted by the Boundary Change Team are sent to the Cabinet for review and comment, then modified as necessary to incorporate any comments/corrections.

5. Recommended Changes: Once evaluated by the Boundary Change Team and Cabinet, recommended proposals for attendance boundary changes, including temporary exceptions are submitted to the Board by the Superintendent.

6. Board Workshop: Recommended proposals for attendance boundary changes are reviewed and discussed by the Board at a Workshop. The Board may suggest modifications or request additional

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information. The proposals are then modified as necessary by the Boundary Change Team to incorporate any comments/corrections.

7. Public Input: Methods used to gather information from the communities of the potentially affected schools will be customized per proposal and may include, but is not limited to; direct mailings, surveys, focus groups, social media, and public meetings. Staff from the Boundary Change Team will evaluate the community feedback and revise recommendations, if needed. In addition, all proposals for attendance boundary changes, incorporating the comments from the Board Workshop are: a. Published on the School District’s website, and social media sites.

b. Submitted to the Capital Outlay Committee for review and comments (as required by the

Interlocal Agreement for Public School Facility Planning and School Concurrency). The boundary Change Team evaluates and modifies the proposals, as necessary.

8. Final Review: The Boundary Change Team performs a final review and may modify their

recommendation prior to submitting the final proposal to the Board.

9. Submittal: The final recommended proposals for attendance boundary changes, are submitted by the Superintendent to the Board for approval.

F. Approval

1. Information Agenda: Recommended proposals for attendance boundary changes, including temporary exceptions are reviewed and discussed by the Board as an Information Agenda Item at a Board Meeting. The Board may delete, modify or request additional attendance boundary change proposals or alternate versions of a proposal for an attendance boundary change. The proposals are then modified as necessary by the Attendance Boundary Team to incorporate any comments/corrections prior to the Action Agenda meeting.

2. Action Agenda: Attendance boundary changes, including temporary exceptions, are reviewed by the Board as an Action Agenda Item. The Board takes action on temporary exceptions and authorizes the Superintendent to advertise for a Public Hearing at least 28 days prior to the public hearing.

3. Public Hearing: Recommended proposals for attendance boundary changes, , are approved by the Board at a Public Hearing, no sooner than 28 days following the published notice for a Public Hearing. Proposals may include special considerations.

G. Implementation:

The approved attendance boundary changes are incorporated into the Student Accommodation Plan implemented for the following school year.

Approved 10/11/11 Revised ________ ©Brevard 2020