school of chemistry safety statement rev.5 of chemistry safety... · 2018-05-08 · 6.5 loss /...

UniversityCollegeDublin

SchoolofChemistry

SafetyStatement

Rev5.IssuedJune2017

ThisdocumentmustbereadinconjunctionwiththeUniversityParentSafety

Statement

(http://www.ucd.ie/sirc/healthandsafety/)

UCDSchoolofChemistry

SafetyStatement

IssuedJune2017 Page1of60

Contents

1.0Introduction.....................................................................................................................................3

2.0SchoolDescription...........................................................................................................................3

3.0ManagementofHealthandSafetywithintheSchool.....................................................................4

4.0KeyContactDetails..........................................................................................................................5

5.0EmployeeSafetyRepresentation....................................................................................................7

6.0EmergencyResponsePlans.............................................................................................................8

6.1Fire..............................................................................................................................................8

6.2GasLeak....................................................................................................................................10

6.3LaboratoryGasAlarmActivation..............................................................................................10

6.4Loss/SpillageofaChemicalAgent...........................................................................................11

6.5Loss/SpillageofaBiologicalAgent..........................................................................................12

6.6ChemicalAgentExposure..........................................................................................................13

6.7BiologicalAgentExposure.........................................................................................................14

6.8InjuriesfromSharps………………………………………………………………………………………………………………14

6.9PersonalInjury..........................................................................................................................14

6.10CampusEmergency.................................................................................................................15

6.11ContactingtheEmergencyServices........................................................................................15

7.0HighRiskActivities…………………………………………………………………………………………………………………….16

8.0OutOfHoursAccess………………………………………………………………………………………………………………….16

9.0PostgraduateInductionTraining……………………………………………………………………………………………….16

10.0LocationofEmergencyEquipment..............................................................................................16

11.0WasteManagement………………………………………………………………………………………………………………..17

12.0CorrectLaboratoryEtiquette…………………………………………………………………………………………………..19

13.0StorageofChemicals……………………………………………………………………………………………………………….21

14.0HandlingofCryogenicLiquids………………………………………………………………………………………………….22

15.0ProcedureforUnattendedExperiments………………………………………………………………………………….22

12.0RiskAssessments.........................................................................................................................23

12.1RiskAssessmentMethodology...............................................................................................23

12.2SchoolofChemistryRegisterofRisks.....................................................................................25

13.0Appendices..................................................................................................................................32

13.1Appendix1:LinkstoUCDRiskAssessmentTemplates...........................................................32

13.2Appendix2:LinkstoUCDGuidanceDocumentsandManuals...............................................32

13.3Appendix3:LinkstoUCDChecklists.......................................................................................32


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13.4Appendix4:CopiesofUCDRiskAssessmentTemplates........................................................33

13.5Appendix5:ScienceComplexFireSafetyNotice…………………………………………………………………58

17.6Appendix6:UnattendedExperimentForm…………………………………………………………………………59

RevisionHistory

o Revision0:IssuedJanuary2009.

o Revision1: IssuedSeptember2010.Changesmade to list of first aiders and key contact staff.

Updating of emergency response plans to make reference to shelter-shut-listen protocol.

Updatingoflistofriskassessments.

o Revision2:IssuedJuly2011.Changesmadetolistoffirstaidersandkeycontactstaff.

o Revision 3: Issued August 2014. Changesmade to emergency response information, contacts

andlistoffirstaiders.

o Revision3:IssuedSeptember2015.Changesmadetocontactsandlistoffirstaiders.

o Revision 4: Issued April 2016. Contact details and first aider lists updated. All references to

ChemicalBiologyremoved.

o Revision 5: Issued June 2017. Contact details and first aider lists updated. Elements of 2015

revision incorporated into 2016 revision. Incorporation of sections on waste management,

laboratory etiquette, chemical storage, cryogenic liquids and unattended experiments.

Amendmentofappendicesto includecopiesofriskassessmenttemplatesandtheunattended

experimentform.


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1.Introduction

ThisdocumentisdesignedtofulfiltherequirementsofSection20oftheSafety,HealthandWelfare

atWorkAct(No.10of2005)whichrequiresallemployerstoprepareaSafetyStatement.

ThisdocumentappliestotheoperationsofTheSchoolChemistrylocatedontheBelfieldCampusof

UniversityCollegeDublinandtoitsfieldoperations.TheSchoolisinthemainlocatedintheScience

SouthBuildingontheBelfieldCampus.

ThisdocumentwhenreadinconjunctionwiththeUniversityParentSafetyStatementandrelevant

riskassessmentsoutlineshowthehealthandsafetyofstaff,studentsandvisitorstotheschoolwill

besafeguarded.

This document will be subjected to review on a regular basis and also when changes in work

practicesnecessitateit.

All persons are strongly encouraged to develop local area safety plans and procedures to

complement the contents of this documentwhere they deem it necessary or useful to do so. In

particular, researchers are required where necessary to complete their own risk assessments to

complementtheonespreparedaspartofthisdocument(refertoSection12.0below).

2.SchoolDescription

TheSchoolofChemistryisastateoftheartfacilityengagedbothintheeducationofstudentsand

the carrying out of related cutting edge research. The School contains teaching and research

laboratoriesalongwithancillaryfacilities.TheSchooloffersHonoursBScdegreesinChemistryand

in Medicinal Chemistry & Chemical Biology. Lecture courses and associated laboratory work in

organic, physical, inorganic and organometallic chemistry are complemented by more specialist

offerings in, among others, environmental chemistry, materials science, electrochemistry,

biopolymers and nanochemistry. The School is home to approximately 24 research groups with

interestsspanningawiderangeofchemicalsciences.

FurtherdetailsareavailableontheSchoolwebsitehttp://www.ucd.ie/chem/


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3.0ManagementofHealthandSafetywithintheSchool

UniversityCollegeDubliniscommittedtoprovidingasafeplaceofworkforallofitsemployeesand

to providing a safe environment for students in which to carry out their studies and associated

activities.TheUniversityisalsocommittedtoensuringthat,insofarasisreasonablypracticable,its

actionsandactivitiesdonothaveanegativeimpactonthesafetyofanythirdparties.

TheHeadofSchoolisresponsibleforensuringormakingarrangementstoensurethattheactivities

undertakenwithintheschoolarecarriedoutinasafemannerwithoutunduerisktothehealthand

safetyofUniversityemployees,studentsoranythirdparties.

All employeeshave a duty to cooperatewith theUniversity in allmatters of health and safety at

workandnottoendangerthesafetyofthemselves, theirco-workersoranyotherpartiesthrough

any act or omission that they may undertake. This cooperation is essential to the effective

management of safety within the University. In accordance with safety legislation the University

expectsallemployeestotakeresponsibilityfortheirownsafetywhilstatworkandtoperformtheir

dutiesinasafemannerandinaccordancewithallrelevantsafeworkingprocedures.

TheUniversityencouragesemployeestobecomeactively involvedinsafetymattersandwelcomes

all suggestions or comments regarding safetywhich can bemade to the local Safety Committee,

wheretheycanbedealtwithmostefficiently.

RefertotheUniversityParentSafetyStatementforfurtherdetails


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4.KeyContactDetails

Title Name ContactDetails

HeadofSchool Prof.GarethRedmond (716)2853UniversitySIRCManager Dr.PeterCoulahan (716)8768/8771SchoolSafetyCoordinator DrRaymondSmith (716)2099ChairofLocalSafetyCommittee Prof.GarethRedmond (716)2853EmergencyResponseCoordinator Dr.AaronMartin (716)2289InventoryManagementCoordinator Dr.SharonShannon (716)2298HazardousWasteCoordinator Mr.PatrickWaldron (716)2301TrainedFirstAiders (Seebelow)FireAlarmMaintenanceCompany ContactUCDSIRCOffice (716)8768/8771FireExtinguisherMaintenance ContactUCDSIRCOffice (716)8768/8771CompanyStudentHealthCentre (716)3133UCDChaplaincy (716)8372UCD24HREmergencyLine (716)7999CampusDutyManager (716)7666CampusServices (716)7000

EmergencyFirstAidtreatmentandequipmentisavailablefromthelocalServicesDesksandvia

the24hourEmergencyline7167999


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4.0KeyContactDetails(Continued)

SchoolofChemistryFirstAiders

Duringnormalworkinghours(i.e.9:00–17:00)thefollowingpersonnelmaybecontactediffirstaid

isrequired:

Name ExtensionNo. Location

Ms.SaraCollins (716)2963/2204 S0.96/S2.76

Dr.AaronMartin (716)2289/2284 S0.96/S3.67

Dr.SharonShannon (716)2298/2284 S0.96/S3.67

Mr.PatrickWaldron (716)2301/2288 S0.96/S1.61

Dr.RaymondSmith (716)2099/2204 S0.96/S2.76

Dr.JimmyMuldoon (716)2272 S0.63/S1.10

Outsidenormalworkinghoursthefollowingtrainedpersonnelmaybeavailable:


Mr.NathanAllen (716)2316 A3.01

Ms.AveneColgan (716)2316 A3.01

Ms.ClaraDeeney (716)2386 L1.23

Mr.StephenDeveraux (716)2386 L1.23

Dr.ValentinaCastognola (716)2416 A1.01

SchoolofChemistryFireMarshals


Dr.YannickOrtin (716)2443 L0.10

Dr.JimmyMuldoon (716)2272 S0.63/S1.10

Ms.AnnConnolly (716)2887 S0.62

Mr.PatrickWaldron (716)2301 S0.96/S1.61

Ms.SusanWilson (716)2853 S1.10

Mr.StephenDeveraux (716)2986 L1.23

Ms.SaraCollins (716)2963 S0.96/S2.76

Mr.JohnCreevey (716)2410 S0.96/S2.76

Dr.RaymondSmith (716)2099 S0.96/S2.76

Dr.PaulEvans (716)2291 L2.08

DrAaronMartin (716)2289 S0.96/S3.67

Mr.AlexanderDoran (716)2980 L3.12

Dr.SharonShannon (716)2298 S0.96/S3.67


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There are Automated External Defibrillators (AED’s) in the following locations in the Science

Complex:

• ScienceSouth–Groundfloorentrancelobbynearstairs

• ScienceEast–GroundfloorlobbyatentrancetoScienceHub

• ScienceNorth–Groundfloorentrancelobbybylift

• ScienceWest–Firstfloorentrancelobby

AfulllistoflocationscanbefoundontheUCDServicesMap.Servicesstaffhavebeentrainedinthe

useofAED’s.Contactextension7999(UCD24hrEmergencyLine).

FirstAidandfurtherAED’sarealsoavailablethroughthe24hourEmergencyline7167999

5.0EmployeeSafetyRepresentation

UniversityCollegeDubliniscommittedtoinvolvingandconsultingemployeesinthemanagementof

health and safetywithin theUniversity. To this end there is an active School of Chemistry Safety

Committee. This committee functions as a forum for employeeswithin the School to raise safety

concernsandfortheUniversitySIRCOfficeandSchoolManagementtoimpartinformationonhealth

and safety matters. Representation on the committee is drawn from a broad spectrum of areas

within the school.All persons sittingon the committeeare classedby theUniversity asEmployee

Safety Representativesas outlined in Part 4 of the2005 Safety, Health andWelfare atWork Act.

Employees have a right under this legislation at any time to elect from their number such

EmployeeSafetyRepresentatives.Currentlyhowever,withintheSchoolallpersonswishingtoactas

EmployeeSafetyRepresentativesarefacilitatedindoingsoandconsequentlysitonthecommittee

without the need for election by their peers. Any persons wishing to act as Employee Safety

RepresentativesshouldcontacttheHeadofSchool.

Forfurtherinformationoncurrentmembershipofthecommitteeanditsfunctions,contactshould

bemadewiththecommitteechairProf.GarethRedmond(Ext.2853).


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6.0EmergencyResponsePlans

Introduction

Thepurposeoftheseemergencyresponseplansistodetailthestepsandresponsesthatmustbe

takenintheeventofanemergencywithintheSchool.Wheredeemednecessary;individualunits

withintheschoolmayfurtherdeveloptheseplanstotakeaccountoftheindividualcircumstances

intheirareas.

ThefollowingaredeemedasemergencieswithintheSchool:

1. Fire

2. NaturalGasLeak

3. LaboratoryGasAlarmActivation

4. Loss/SpillageOfAChemicalAgent

5. Loss/SpillageOfABiologicalAgent

6. ChemicalAgentExposure

7. BiologicalAgentExposure

8. PersonalInjury

9. MajorCampusEmergency

6.1Fire

Ifyouhearthefirealarm:

1. Donotpanic,butpreparetoleavethebuilding.

2. The alarm will sound continuously; leave the building immediately in an orderly fashion by

followingthegreenmanrunningsignstothenearestexit.Pleasenotethatthismaynotbethe

samewaythatyouenteredthebuilding.

3. Classesinsessionmustbedismissedandstudentsdirectedtoleave.

4. Personsinlaboratoriesandworkshopsshouldmaketheirareasafebeforeleavingbyturningoff

equipmentwherepossible,closingchemicalcontainers,securingbiologicalagents,etc.

5. Donotusethelift.

6. Donotgobacktoyourworkingareaforanyreason.

7. Ifforanyreasonyouareunabletoleavethebuildingmakeyourwaytoaprotectedstairwell

oraroomwithanexternalwindowandshutthedoor. Ifpossible informtheemergency line


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(ext. 7999) or a colleague of your location and the reason why you cannot safely exit the

building.

8. Ifsafetodoso,nominatedFireMarshalsshouldinspecttheirdesignatedareas.

9. Proceed to your designated emergency assembly following your departure from the building.

TheassemblyareasfortheScienceComplexare:

CarParkBesideVeterinaryScienceCentre BesidetheLake(CSCBEnd)

InFrontoftheChurch PedestrianAreainFrontofComputerCentre

10. ReportanyknowledgeyoumayhaveofmissingorinjuredpersonstoaFireMarshal.

11. Return to the building only after the Chief FireMarshal/ Services Personnel give the all clear

signal.

Ifyouobserveafire:

1. Activatethefirealarmbybreakingoneofftheredwallmountedbreakglassunits

2. Ifitissafetodosoandyouhavebeentrainedtodosothefiremaybetackledusingasuitable

fireextinguisher,butonlyifthisdoesnotplaceanypersonatriskofinjury.

3. Ifyoudecidetofightafireensurethatyouhaveasafeandclearmeansofescapefromthefire

atalltimes.

4. Inthecaseofchemicalfiresbeawarethatmanychemicalsgiveoffpoisonousfumesunderfire

conditions. Only fight chemical fires if you are certain that it is safe to do so and that the

productsofcombustioncanbeavoided.

5. Intheeventthatyoucannotfightthefireorthefirebeginstogetoutofcontrolevacuatethe

areaimmediately.

FireExtinguisherTypes

AqueousFilmFormingFoam

o Redcylinderwithacreamcolouredlabel.

o Suitableforfightingpaper,wood,fabric,etcfires.

o Notsuitableforuseonelectricalfires.

o Suitableforuseonmostchemicalfires.

CarbonDioxide

o Redcylinderwithablacklabelandablackdischargehorn.

o Suitableforfightingelectricalfires.


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o Not suitable for paper or fabric fires as the gas is discharged under pressure and can blow

embersaround.

o Notsuitableforuseinaconfinedspaceduetotheasphyxiantnatureofthecarbondioxide.

o Dischargehorncangetverycoldduringuse.

DryPowder

o Redcylinderwithabluelabel.

o Suitableforalltypesoffiresincludingelectricalandchemical.

o Canbeverymessyandcandamageelectronicequipment.

ToUseAFireExtinguisher:

o Removefromwallbracketifnecessary.

o Breakthesealandremovethepin.

o Squeezehandletotesttheextinguisher.

o Forcarbondioxideextinguishersmanuallyturndischargehornintopositionbeforetesting.Once

useddonottouchthedischargehornagainasitgetsverycold.

o Fightfirebyaimingextinguisheratthebaseofthefire.

6.2GasLeak

o IntheeventthatanaturalorlaboratorygasleakissuspectedinScienceSouth/CSCB,thenthe

FirstResponseRoom(ext.1200)mustbecontacted

o IntheeventthattheFirstResponseRoomcannotbecontacted,orforsuspectedgasleaksinall

otherbuildings,the24hrEmergencyLine(ext.7999)maybecontacted.

o Theareashouldbeevacuated.

o Onlyauthorisedpersonnelmayinterferewithgassafetysystems.

6.3LaboratoryGasAlarmActivation

o In the event of an activation of a laboratory gas alarm, follow local gas alarm response

procedures.

1. Whenagasalarmsounds,theBLUEstrobeineachlaboratory

and instrument roomon theaffected floorwill flashand the

localsirenwillsound.

2. Evacuateroomimmediately.Donotre-entertheroomuntilsafetodoso.


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3. Reviewthegasdetectionpaneloutsidethelaboratory.

4. Note alarm details: location, type, reading on Incident Record

Sheet.

GasIncidentRecordSheet

Date Initials RoomNo. Gas Reading Unit Notes

19/12/2014 EM A1.01 O2 30 %v/v CH17Faultysensor.Channeldisabled.QSLnotified.

5. Try alarm reset. If alarm resets immediately, log response action on Incident Record

Sheetandreturntolab.

6. Ifalarmpersists,thelocalFireMarshallshouldestablishifaleakhasoccurredorifagas

leakispossibleinthelaboratory.

7. During office hours contact the Science Welcome Centre (01 716 2845) to request

assistance.Theywill actas IncidentControllerandcomplete theappropriate remedial

actions.

8. Out of hours contact the UCD First Response Room (01 716 7999). They will act as

IncidentControllerandcompletetheappropriateremedialactions.

9. Donotre-enterthelaboratoryuntiltolditissafetodoso.

6.4Loss/SpillageofaChemicalAgent

Inthecaseofaspillorleakofachemicalagentthefollowingprocedureshouldbefollowed:

o Intheeventthatachemicalisspilledorisdiscoveredtohaveleakedthenallpersonsshouldbe

verballyrequestedtoleavetheaffectedareaimmediately.

o Wherepossiblewindowsshouldbeopenedbutalldoorsshutbekeptclosed.

o Ifthespilledmaterialisflammableallpossiblesourcesofignition,includingelectricalappliances

shouldbeturnedoffifsafetodoso.

o TheSDSforthechemicalconcernedshouldbeconsultedbeforedealingwiththespillageandthe

informationcontainedthereinutilisedtoensureasafecleanupresponse.

o Forlargespills(>10litres/kg)theUniversitySIRCOfficeshouldbeinformedbydialling8768/

8771or7999onaninternaltelephone.

o Intheeventthatthespillageisdeemedsafetodealwithaspillkitshouldbeobtained.

o Suitable personal protective equipment should be donned by the persons dealing with the

spillage.Attheveryleastsafetyglasses,glovesandalabcoatshouldbeworn.Allspillsmustbe

attendedbyatleasttwopersons.


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o Thesourceoftheleakshouldbeascertainedandifpossibleandsafetodosoclosedorsealed.

Anydamagedcontainersshouldberemovedandrepackagedifpossible.

o In the event of liquid spills adsorbent pads or vermiculite should be spread over the spilled

materialuntilitiscovered.Ifnecessaryabsorbentboomsshouldbeusedtopreventthespillage

spreadingfurther.

o Using a dust pan and brush or similar the spilledmaterial alongwith the absorbentmaterial

shouldbecollectedandplacedintothebag/containercontainedwithinthespillkit.

o Intheeventofthespillageofasolidmaterialthematerialshouldbecollectedusingadustpan

andbrushandplacedintothebag/containercontainedwithinthespillkit.

o Allwastesandallcontaminateditemsgeneratedbyspillagesmustbedisposedof inasuitable

manner.

o Whendealingwithspillagestheinhalationoflargeamountsofvapourorairbornecontaminants

should be avoided. In the event that a large amount of material is spilled then specialist

assistancemay be required. Respiratory protectionmay be requiredwhen dealingwith large

spillages. Persons must note that non air fed respiratory protection is not a substitute for

decreasedambientoxygenlevels.

o Somechemicalsrequirespecialistresponses,e.g.elementalmercury,cyanides,strongacids,etc.

Referenceshouldbemadetoamaterials’SDSbeforeitisusedinthelaboratoryforthefirsttime

and if required any recommended specialist spill response equipment should be sourced and

heldinasuitablelocation.

6.5Loss/SpillageofaBiologicalAgent

For spillageswhere aerosols are not likely to be producedpersons should don the necessary PPE

(gloves and a lab coat at a minimum) and treat the affected area with an appropriate dry

disinfectantorcoverwith tissuepaperandapplya liquiddisinfectant.The treatedareashouldbe

allowed to remain long enough for the disinfectant to take effect before being cleaned and the

wastematerialbeingdisposedofaccordingly.Asa ruleVirkonandPresept shouldbeused for the

treatmentofspillagesofbiologicalagents.Ifadifferentdisinfectantisrequiredthenthisshouldbe

indicatedinanyrelevantriskassessment.

Whereaspillagemaygiverisetoaerosols,e.g.duringtheruptureofasampletubeinacentrifuge,

the area must be evacuated and the droplets allowed time to settle. Persons then wearing

appropriate PPE (gloves, lab coat and barrier face mask) may enter the affected area treat the

spillage.Insomecasesextensivedecontaminationoftheworkingareamayberequired.Ifdeemed


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necessarytestingforthepresenceofthebiologicalagentcanbedonefollowingthecompletionof

thedisinfectantprocedure.Respiratoryprotectionmayberequiredwhendealingwithspillagesthat

havegeneratedaerosols.

6.6ChemicalAgentExposure

Some agents require specialist first aid responses, e.g. hydrofluoric acid, cyanides, etc. Reference

shouldbemadetoamaterial’sSDSbeforeitisusedforthefirsttimeandifrequiredanyspecialist

first aid equipment should be sourced and held in a suitable location and any unusual first aid

responsesshouldbenoted.

Thefollowingaregeneralguidelinesfortreatingexposurestochemicalagents.

Inhalation

o Following exposure to an airborne chemical; affected persons should be removed from the

sourceofexposuretofreshair.

o Atnotimeshouldpersonsplacethemselvesatriskwhentryingtoremoveaffectedpersonsfrom

thesourceexposure.

o If breathing stops then artificial respiration should be administered – note this may not be

possibleifcorrosiveortoxicmaterialsareonthelipsorinthemouth.

o Ifavailable,oxygenmayalsobeadministered.

o Any exposure which results is vomiting or unconsciousness must be referred to a medical

practitioner.

SkinContact

o Removeanycontaminatedclothingandwash(notscrub)theskinwithsoapywater.

o Ifrequiredutiliseanemergencyshowerifoneisavailable.

o Iftheskinblistersorbecomesreddenedthenseekmedicaladvice.

EyeContact

o Washouteyeswithcopiousamountsoffreshwaterandseekmedicaladvice.

Ingestion

o RefertothespecificSDS.Alwaysseekmedicaladvice.


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For further information contact the Poisons InformationCentre. Telephone01-837 9964 / 01-837

9966.

Ifseekingmedicaladviceafterachemicalexposureensurethatthepatienthasintheirpossessiona

copyoftherelevantSDS.

6.7BiologicalAgentExposure

Anypersonwhosuspectsthattheymayhavebeenexposedtoabiologicalagentmustcontactthe

SIRCOffice(ext.8768/8771)immediately.Medicalassistance/advicemustbesoughtassoonasis

possible.

6.8InjuriesfromSharps

Forneedlestick/sharpstypeinjuries:

1. Cutscausedbysharpsshouldbe treated immediately.Noattemptshouldbemadeto remove

broken glass from wounds. Needle stick injuries from contaminated needles should be

encouragedtobleed.Washwellunderrunningwaterandcoverwithadrydressing.Anattempt

shouldbemadetoidentifyanychemicalorbiologicalhazardintheneedlethatmayhavebeen

injected.

2. Apartfromveryminorinjuries,aFirstAidershouldbecalled.

3. Intheeventofsustaininganaccidentresultinginawound:

o Immediatelywashthewoundliberallywithsoapandwaterbutwithoutscrubbing

o Donotattempttoremoveanyglassbyhand

o Gentlyencouragefreebleedingofpuncturewoundsbutdonotsuckthewound

o Drytheareaandapplyawaterproofdressing

o Seekmedicaladviceifthesharpconcernedwascontaminatedwithanyhazardousmaterials

Thereisnoevidenceavailabletoshowthatusingantisepticsorsqueezingawoundwillreducethe

risk of transmission of a blood borne pathogen. Using a caustic agent such as bleach to wash a

woundisnotrecommended.

6.9PersonalInjury

Intheeventthatapersonsuffersaninjurythatrequiresfirstaidtreatmentthen:

o Treattheinjuryusingfirstaidequipment.Firstaidequipmentcanbesourcedfromthefirstaid

kitslocatedinalllabs,theFirstResponseRoom(1200)orfromthe24hrEmergencyLine(7999)

o Ifnecessarycontactatrainedfirstaider.


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o If the emergency services are required then the 24hr Emergency Line should be contacted

(7999)andtherequestmade.

6.10CampusEmergency

In the event that notification of a major campus incident is received then all staff and students

shouldadheretotheShelter-Shut-Listenmodelofresponse.

o Intheeventthatacriticalincidentisnotifiedthenstaffandstudentsshouldshelterinabuilding,

preferablyinasecureareawithaccesstoatelephoneandtheUCDcomputernetwork.Lecturers

shoulddirectthestudentstoremainindoorsandshouldseekfurtherinformationontheirbehalf

viatheUCDwebsite,localServicesCentreortheemergencyline(7999).

o Staffshouldremainshutintheirlocationuntiltheyareadvisedthattheincidentisoveroruntil

theyarerequestedtoleavethearea.

o In theeventthatstaffarerequiredtoevacuateanareathebuilding firealarmwillbeusedto

informallbuildingoccupiersandfurtherinstructionswillbegivenuponbuildingevacuation.

o Unlessinstructedtodootherwisestaffshouldremainindoorsandlistenforfurtherinstructions.

o Furtherinstructionsmaybeissuedviavoicemails;website;e-mail;campussiren,etc.

6.11ContactingtheEmergencyServices

In all instances contacting the Emergency Services must be done via the Services First Response

Room using the 24hr Emergency Line (7999). Services personnelwill then contact the Emergency

Servicesandensurethattheyaremetupontheirarrivaloncampusandareescortedtothecorrect

locationofanyincident.

Anyfire,hazardousagentspillage,exposuretoachemicalagent,personalinjury,etc.ornearmiss

mustbenotifiedtotheUniversitySIRCOfficeusinganofficialaccidentreportform.Suchformscan

beobtainedfromtheUniversitySIRCOffice.Contactsafety@ucd.ieorext.8768/8771

7.0HighRiskActivities

Before undertaking any activity that involves the use of high risk chemicals, users are strongly

advisedtocontacttheSchoolSafetyAdviserfordetailsofanyriskreductionmeasuresthatmaybe

applicabletotheirwork.

Notificationoftheuseofcyanidesandmalodorouschemicalssuchasthiols/mercaptans,selenides

and tellurides ismandatory,andalluseof suchchemicalsmustbecarriedout inaccordancewith


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predetermined standard operating procedures. Contact Raymond Smith (ext 2099) for further

details.

8.0OutofHoursAccess

AccesstotheSchoolduringoutofhoursperiods(i.e.18:00–08:00)isatthediscretionoftheHead

ofSchool.AllpersonsaccessingtheSchoolduringtheseperiodsmustsigntheOutofHoursRegister.

Noworkwhichcarriesahighriskofpersonalinjuryorpropertydamagemaybecarriedoutduring

outofhoursperiods.Outofhourslaboratoryworkmustbesubjectedtoariskassessment.

9.0PostgraduateInductionTraining

Allpostgraduatesmustundergoamandatoryon-day safety inductionbeforebeginning laboratory

work. This induction training will cover such things as lab safety, chemical safety, SDS, risk

assessment,practicalfirefighting,etc.ContactRaymondSmith(ext2099)forfurtherdetails.

10.0LocationofEmergencyEquipment

FireExtinguishers

o Fireextinguishersarelocatedthroughoutallbuildingsandarereadilyavailableinalllocations.

FirstAidBoxes

o FirstaidboxesarelocatedthroughouttheSchoolinallteachingandresearchlabs.

o Theremaybeadditionalfirstaidboxeslocatedlocally-nominatedlocalfirstaiderscanadviseon

thelocationofyournearestfirstaidbox.

o Firstaidequipmentisalsoavailableviathe24hremergencyline–7999.

AutomaticExternalDefibrillators(AED’s)

AED’sarelocatedinthefollowinglocationsaroundtheScienceComplex:

o Agriculture&FoodScienceEntranceLobby

o HealthSciencesEntranceLobby

o ScienceCentreEastatEntrancetoHub

o ScienceCentreNorthGroundFloorLobby

o ScienceCentreSouthGroundFloorLobby

o ScienceCentreWestFirstFloorEntranceLobby

[email protected].


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11.0WasteManagement

It is the responsibility of all students and researchers in the School of Chemistry to dispose of

hazardousandnon-hazardouswasteinasafeandresponsiblemanner.Non-hazardousmaterialscan

bedisposedofintherecyclingandregularwastebinslocatedinalllabs.Allhazardouswastecanbe

disposed according to their category in specialised containers available through Chemical Stores.

Thesecontainersareallbarcodedandscannedfortrackingpurposes.

• LiquidChemicalWaste

Threecategories:

o Halogenated

o Non-halogenated

o Non-regulatedaqueous

10Lwastecontainers shouldbe sealedandbrought to theStoreswastecompoundwhen

90% full. Anymixing of such wastes should beminimised. Liquid waste containing heavy

metalsshouldbekeptseparateandtreatedasirregularwaste(seebelow).

• Generalsolidwaste

Fourcategories:

o Non-contaminated

o Chemicallycontaminated

o Biologicallycontaminated

General waste is collected at regular intervals by the cleaning staff. Contaminated waste

bags should be tiedwhen¾-full and brought to the Storeswaste compound for disposal.

Redbinlinersshouldbeplacedinthegreenwastedrums.Yellowlinersshouldbeplacedina

UN-approved yellow bag before placing in the grey wheelie bins in the biological waste

compound beside Science West. Under no circumstances should these contain liquids,

sharpsorhardplasticwastes.

o Chemicallycontaminatedbiologicalwaste

60Lbinsshouldbeclosedandsealedwhenfull,andbroughttothe

Storescompoundfordisposal.Theseshouldbeplacedinthegrey

wheelie bins in the biological waste compound beside Science

West.


SafetyStatement


• Glass/Sharpswaste

Twocategories:

o Chemicallycontaminatedsharps

60Lbluebinsshouldbeclosedandsealedwhenfull,andbroughtto

theStores compound fordisposal.Theseare suitable forall sharps

including needles, broken glassware, broken ceramics and hard

plastics.

o Biologicallycontaminatedsharps

12 L containers for potentially infectious laboratory sharps. These

shouldbeclosedandsealedwhenfull,andbroughttoStorestobe

placedinafireratedcontainer.

Undernocircumstancesshouldthesecontainliquids,sharpsorhardplasticwastes.

• Recognisableanimaltissue

Green waste bags available from the School Hazardous Waste

Coordinator (ext. 2301) . Once filled, the bag should be placed in a

cardboardboxandthenintoafreezer.Oncefrozen,arrangementscan

bemadeforcollectionanddisposalthroughStores.

• Wastesilicaandalumina

These should be disposed of in old silica/alumina containers as appropriate.

Oncefull,sealfordisposalanddepositinthegreenwastedrumsintheStores

chemicalwastecompound.

• Brownglassbottles

Empty Winchesters and clear glass bottles should be triple-

washedwithhotwaterandde-labelled.Greenverificationlabels

shouldthenbesignedandstucktothebottles,whichcanthenbe

placed(carefully–NOSMASHING!)intheglassbinsintheStoreswastecompound.

• Emptyplastic/aluminiumcontainers

All plastic and aluminiumbottles shouldbe triple-rinsedwithhot

waterandde-labelled.Thesecanthenbedisposedof inthe large

binsinthegeneralwastecompoundatthebackofScienceNorth.


SafetyStatement


• Irregularlaboratorysmalls

Waste that falls into none of the above categories and carries no specific SOP should be

treatedas irregularwaste.Acopyof the irregular laboratory smallswaste formshouldbe

filled in and brought to the School Hazardous Waste Coordinator (ext. 2301), who will

provide appropriate labelling and packaging following consultation with SRCL. Once the

material has been packaged and labelled, a time can be arranged for disposal. This

procedurealsoappliestothedisposalofgeneticallymodifiedmaterial.

AllwasteshouldbetransportedtoStoresonatrolleyusingtheserviceelevators inScienceSouth.

Liftscontainingwastematerialmustbelockedwithaliftkey.Undernocircumstancesshouldpeople

travelinliftscontainingwastematerial.

Storescompoundlayout:

12.0CorrectLaboratoryEtiquette

All laboratories in theSchoolofChemistryare sharedworkspaces.All staff, students, researchers

and visitors should therefore respect the School policyon laboratory etiquette tomaintain a safe

workingenvironmentforthemselvesandtheirco-workers.

• Labcoats(availablefromChemistryStores)mustbewornbyresearchersatalltimeswhilein

laboratories.


SafetyStatement


• Respect each other’s projects/property/laboratory space as you would expect others to

respect yours. Never use equipment/apparatus belonging to another researcher without

askingpermission.

• Maintainaprofessionalenvironment,useprofessional techniquesandhaveaprofessional

attitudetowardsothersatalltimes.

• Providecollegialsupportforcolleaguesandshareknowledgeandunderstanding.

• Keepdistractingnoisetoaminimum.

• Takeresponsibilityforthefacilityandyourcolleagues.Thelabisourassetandwemustall

taketheresponsibilitytomaintainit,andthesafetyofourcolleagues.

• If you observe inappropriate behaviour, take responsibility and provide leadership in

correctingit.Or,ifappropriate,reportirresponsiblebehaviourtoyourSupervisor,theChief

TechnicalOfficerortheSchoolSafetyAdvisor.

Thefollowinglaboratoryrulesareaimedatbothensuringthesafetyof,andasageneralcourtesyto,

allresearchersintheSchoolofChemistry.

• Yourlabspacemustbekeptcleanandwell-organisedatalltimes.

• Eatinganddrinkingareforbiddeninalllaboratoryareas;thisincludeswrite-upareaslocated

withinlaboratories.

• Personal audio equipment (e.g. mp3/iPod) is forbidden in all laboratory write-up areas.

These devices may hinder your ability to react fast an efficiently if a co-worker has an

accident and needs your help. They may also hinder your ability to react to various

laboratoryincidents(alarms,etc.).

• Mobilephonesmaynotbeused inthe laboratoryareas.Theycanbeused inthewrite-up

areas,butpleasekeepring-tonesatalowvolume.

• Personalprotectiveequipment(PPE)–duetothedangerspresentedbychemicalsinusein

the School laboratories, all researchers and visitors to the Schoolmust wear appropriate

clothingandPPEatalltimes.

o Labcoatsmustbewornbyresearchersatalltimeswhileinlaboratories.Wearingof

lab coats outside the laboratories should be kept to an absolute minimum and

should only be done so when absolutely necessary (e.g. when transporting

chemicals,etc.).

o Wearingof lab coats inwrite-upareas shouldbe limited; lab coatsmustneverbe

wornwhileyouareseatedinthewrite-upchairs.


SafetyStatement


o Safetyglassesmustbewornbyresearchersatall timeswhile in laboratories.Over

glasses or prescription safety glasses (available through application if necessary)

must beworn by researcherswho require prescription lenses.Normal glasses are

notsufficient.

o It is forbidden to wear laboratory gloves outside of laboratory areas/ on door

handles/inwrite-upareas/oncomputerkeyboards/onphonehandsets.

o In addition to a lab coat, clothingmust beworn such that it protects thewearer.

Shortsandskirtsarenotpermittedinlaboratories.

o Footwearmustcovertheentirefootandhavesoleswhichprotectthewearerfrom

brokenglassandothersharps.Assuch, flip-flopsandsandalsarenotpermitted in

laboratories.

• Runningisnotpermittedinthelaboratoryareas.

• Space is limited. Have only what you need in your work space. Coats, bags and other

possessionsshouldbeplacedwheretheycannotinterferewithproductivity.

• Only thosewhohave a legitimate reason to be in the laboratory should be there.Guests

shouldalwaysbeprovidedwiththenecessaryPPE(safetyglassesandalabcoatatthevery

least)andshouldbeaccompaniedatalltimes.

13.0StorageofChemicals

Allpeopleusingchemicalsareresponsibleformakingsuretheyarestoredappropriately.Abrieflist

ofrequirementsisgivenbelow,butamorecomprehensivediscussiononthiscanbefoundonpages

34-37oftheUCDChemicalSafetyManual.

• Chemical bottles should be capped when not in use. Wrapping the caps/bottlenecks in

parafilmisalsorecommendedtopreventbuild-upofresiduearoundcaps.

• Chemicalsonbenchesmustbekeptatasafedistancefromtheedgetominimiseanychance

ofaccidentalspillage.Storageabovechemicalsaboveeyelevelisstronglydiscouraged.

• Compatibilityofchemicalsshouldbecheckedbeforestoragesothatincompatiblematerials

canbestoredseparately.

• Overcrowdingofcabinetsshouldbeavoidedwheneverpossible,andbottlesshouldneverbe

storedontheirsides.

• Safetydatasheetsforallcompoundsstoredinthelabshouldbeonfile.

• Chemicalsmustnotbestoredonthefloor.

• Emptycontainersmustnotbeallowedtobuildup,andshouldbewashedanddisposedof

appropriatelyassoonaspossible.


SafetyStatement


• Acidandbasebathsmustbeproperlybunded.

14.0HandlingofCryogenicLiquids

Liquid nitrogen is one of the most commonly used chemicals in the department. As such, all

personnel should at the very least be aware of the hazards associatedwith cryogenic liquids. All

persons intending to use liquid nitrogen should consult the UCD Guide to the Safe use of Liquid

Nitrogen, available from the UCD Chemistry website. SOPs are also provided for the filling and

transportof25Lbellydewars.

Liquid helium is used for highly specialised equipment, and should only be handled by trained

personnel.

Undernocircumstancesshouldpeopletravelinaliftwithanyquantityofcryogenicliquidsorsolids.

As with the transport of hazardous waste, dewars containing suchmaterials should be locked in

usingaliftkey.

15.0ProcedureforUnattendedExperiments

Onlyreactionswhichareconsideredcompletelysafemaybeleftunattended.

• Allheatingapparatusmustbeequippedwithatemperaturecontroller.

• Allglassjointsmustbesecure.

• Tubingonrefluxcondensersmustbesecureandawatersafetycut-outswitchmustbeused.

• Vacuumandcompressedgasesmustbesetupsafelyandsecurely.

Anunattendedexperimentform(seeAppendix17.6)andasuitableriskassessmentmustbefilled

outforeachunattendedexperiment.Copiesmustbedisplayedonthefumehoodcupboardsashand

intheentrancetothelabspace.

Thefollowinginformationmustbeavailable(inadditiontothedetailsoftheexperiment):

• Nameofthepersonresponsible.

• Nameofthesupervisorresponsible.

• Acontactnumberforthepersonresponsible.

• Thetimeanddatetheexperimentwillconclude.

• Emergencyactionwhichshouldbetakenbypersonswithnoknowledgeoftheparticularsof

theexperiment(e.g.servicepersonneloremergencyservices).

Oncetheexperimenthasconcludedtheunattendedexperimentformsorriskassessmentsmustbe

removedfromtheirdisplays.


SafetyStatement


16.0RiskAssessments

16.1RiskAssessmentMethodology

ItistheaimofUniversityCollegeDublintoidentifyhazardsintheworkplaceandtocontroltherisks

fromthosehazardsinsofarasisreasonablypracticable.‘Hazard’isdefinedasthepotentialtocause

harm, while ‘risk’ is defined as the potential of the hazard to cause harm under the actual

circumstancesofuse.Theassessmentofriskfromthehazardsidentifiedisbasedonthelinkageof

theprobabilityofoccurrencewiththeseverityofinjuryormaterialloss(thehazardeffect)resultant

fromthatoccurrence.

Probabilityisdeterminedbasedonanassessmentonhowlikelyitisthatanadverseeventrelatedto

thehazardconcernedwilloccur.Probabilitiesaregradedas:

§ Unlikely:theadverseeventbeingconsideredwilloccuronlyrarely.

§ Likely:theadverseeventbeingconsideredwilloccuronafrequentbasis

§ VeryLikely:theadverseeventbeingconsideredisalmostcertaintooccur

Severityisbasedonthedegreeofpersonalinjuryordamagetopropertylikelytooccurintheevent

thattheadverseeventoccurs.Severityofoutcomeisgradedas:

§ Slightly Harmful: e.g. superficial injuries; minor cuts and bruises; nuisance and irritation;

temporarydiscomfort;minorinfection;minormaterialdamage.

§ Harmful: e.g. lacerations; burns; concussion; sprains;minor fractures; dermatitis (temporary);

asthma (temporary); long term discomfort; infection requiring medical treatment; significant

materialdamage.

§ VeryHarmful:e.g.fatality;amputation;majorfracture;severepoisoning;cancer;lifeshortening

condition/disease;deafness;headinjuries;eyeinjuries;substantialmaterialdamage.

The risk assessmentmatrixbelow isused to calculate the riskposedbyanyhazardby linking the

probabilityofanadverseoccurrencewiththeseverityof injuryormaterial loss(thehazardeffect)

resultantfromthatoccurrence.

Table1.RiskAssessmentMatrix

SeverityOfOutcomeOfNegativeEvent

ProbabilityOfNegativeEvent

SlightlyHarmful Harmful VeryHarmful

Unlikely trivialrisk acceptablerisk moderaterisk

Likely acceptablerisk moderaterisk substantialrisk

VeryLikely moderaterisk substantialrisk intolerablerisk

§ TrivialRisk:Nofurtheractionrequired.


SafetyStatement


§ AcceptableRisk:Noadditionalriskcontrol/reductionmeasuresrequired

§ Moderate Risk: Further risk control / reduction measures should be considered and

implementedwerepossible.HazardsgradedasModerateRiskmustbecloselymanaged.

§ SubstantialRisk:Furtherriskcontrol/reductionmeasuresmustbeidentified.Iftheriskcannot

bereducedfurtherthenthehazardmustbestrictlymanagedandthefrequencyanddurationof

thehazardmustbereducedtoas lowa levelaspracticablealongwiththenumberofpersons

exposedtothehazard.

§ IntolerableRisk:Allworkinvolvingthishazardisprohibited.

The aim of any risk control / reduction measures identified and implemented are to reduce the

residualriskfromthehazardtoaslowalevelasisreasonablypracticable.

WherepracticableUniversityCollegeDublincommitsitselftotheeliminationofhazards.Wherethe

riskfromahazardcannotbeeliminatedatsourcethentheUniversitywillsupplyarangeofsuitable

personalprotectiveequipmentinordertoprotectemployeeswherenecessary.

Risk assessmentswill be reviewed regularly andwhen changes inwork practises arisewithin the

University or when new activities are introduced. All staff and postgraduate students must be

familiar with the contents of the risk assessments that are relevant to their work. Training and

further informationonworkplace safety and risk assessment is available from theUniversity SIRC

Office([email protected]).

Staff andpostgraduatesworkingwithin theSchoolofChemistrymust reviewall relevantavailable

risk assessments (see register of risks below) prior to initiatingwork or undertaking new tasks to

establishwhether or not thesedocuments identify andmanage thehazards associatedwith their

workadequately.Intheeventthatexistingriskassessmentsdonotadequatelymanagethehazards

associatedwith theirwork employees and postgraduates should eithermodify these existing risk

assessments or complete their own risk assessments as necessary. Standard risk assessment

templatesareappendedtothisdocumenttoaidinthisprocess.Assistanceandadviceinthisregard

canbeobtainedfromtheSchoolSafetyCommitteeortheSIRCOffice.

AnOfficeSafetyHandbookwhichoutlinestheriskassociatedwithworkinginanofficeenvironment

isavailableforreviewbypersonswhoworkinsaidenvironment.


SafetyStatement


Forthosepersonswhoaspartof theirdutieshavetomeetmembersof thepublic faceto faceor

engagein‘homevisits’asetofSafetyGuidelineshasbeendevelopedwhichshouldbeconsultedby

same. Persons required to complete risk assessments for chemical and biological hazards are

strongly encouraged to consult theUniversity CollegeDublin BiosafetyManual and theChemical

SafetyManualformoredetailedsafetyinformation.

16.2SchoolofChemistryRegisterofRisks

The following risk assessments are deemed to be relevant to the operations of the School of

Chemistry. The most current versions of these risk assessments are available on the SIRC Office

Website

Persons working within the school must make themselves familiar with the contents of all risk

assessmentswhicharerelevanttotheirassigneddutiesandworkinaccordancewiththeprovisions

containedtherein.

GeneralRiskAssessments

Theseriskassessmentsmayapplytoallpersonsworkingwithintheschool

Risk

Assessment

Number

Title RiskRating Comment

UCDA1 ManualHandling(General) AcceptableRisk

UCDA2 AccessandEgress AcceptableRisk

UCDA3 BullyingandHarassment ModerateRisk

UCDA4 WorkplaceHousekeeping AcceptableRisk

UCDA5PregnantEmployees

(General)n/a

Contact UCD SIRC Office to

arrangeRiskAssessment

UCDA6 HomeWorking TrivialRisk

UCDA7PresenceOnAThirdParty

Site(General)ModerateRisk

UCDA8Kitchen/TeaMaking

AreasTrivialRisk

UCDA9 Driving/UseOfVehicles SubstantialRisk

UCDA10 ForeignTravel AcceptableRisk


SafetyStatement


UCDA11 LoneWorking(General) n/aRiskratingtobedecidedonan

individualbasis

UCDA12 WorkplaceStress ModerateRisk

UCDA13UseOfPassenger/Goods

LiftsTrivialRisk

UCDA14 Noise(General) AcceptableRisk

UCDA15UseOfPersonalProtective

Equipment(General)TrivialRisk

UCDA16 TravelWithinIreland AcceptableRisk

UCDA17ViolenceAnd

Aggression(General)AcceptableRisk

UCDA18 Fire(General) ModerateRisk

UCDA19 Electricity(General) ModerateRisk

OfficeRiskAssessments

Theseriskassessmentsmayapplytopersonsworkingwithinanofficeenvironmentwithinthe

school

Risk

Assessment

Number


UCDB1 OfficeSafety(General) AcceptableRisk

UCDB2UseOfDisplayScreen

EquipmentAcceptableRisk

ContactSIRCOfficetoarrange

individualassessment

UCDB3 ElectricityInTheOffice AcceptableRisk

UCDB4 FireInTheOffice AcceptableRisk

UCDB5ManualHandlingInThe

OfficeAcceptableRisk


SafetyStatement


ChemicalAgentsRiskAssessments

Theseriskassessmentsmayapplytopersonsworkingwithchemicalagentswithintheschool

Risk

Assessment

Number


UCDC1HandlingAndUseOf

ChemicalAgents(General)ModerateRisk

For general guidancepurposes

only. Reference should be

made to themore specific risk

assessments for chemical

agents. In the event that no

riskassessment isavailable for

achemicalagentthentheuser

must arrange for one to be

completed prior to using the

agentforthefirsttime.

UCDC2StorageOfChemical

Agents(General)ModerateRisk

The large scale storage of

chemical agents (i.e. 00’s of

litres / kgs may require the

completion of a more specific

riskassessment).

UCDC3

HandlingAndUseOf

FlammableLiquids/

OrganicSolvents(General)

AcceptableRisk

UCDC4 CryogenicLiquids(General) AcceptableRisk

UCDC5UseOfCompressedGases

(General)AcceptableRisk

UCDC6

UseandHandlingOf

CorrosiveChemicals

(General)

AcceptableRisk

UCDC7UseandHandingOf

HydrofluoricAcid(General)ModerateRisk

UCDC8UseandHandlingOf

CyanideCompoundsModerateRisk


SafetyStatement


(General)

UCDC9

UseandHandlingOf

MercuryAndMercuric

Compounds(General)

AcceptableRisk

UCDC10

UseandHandlingOf

OrganicPeroxide

Compounds(General)

AcceptableRisk

UCDC11

UseandHandlingOf

PotentiallyExplosive

Materials(General)

AcceptableRisk

UCDC12

UseandHandlingOf

LaboratoryDiagnosticKits

(General)

AcceptableRisk

UCDC13

UseandHandlingOf

CarcinogensandMutagens

(General)

ModerateRisk

For general guidancepurposes

only. A specific risk

assessments for every

carcinogenandmutageninuse

must be completed prior to

using the agent for the first

time.

UCDC14

UseandHandlingOf

TeratogensAnd

ReproductiveToxins

(General)

AcceptableRisk

UCDC15

UseandHandlingOf

Irritants,HarmfulAgents

andSensitisers(General)

AcceptableRisk

UCDC16UseandHandlingOfToxic

Agents(General)AcceptableRisk

UCDC17UseandHandlingOfDry

Ice(General)AcceptableRisk

UCDC18DealingwithChemical

Spillages(General)ModerateRisk


SafetyStatement


BiologicalAgentsRiskAssessments

Theseriskassessmentsmayapplytopersonsworkingwithbiologicalagentswithintheschool

Risk

Assessment

Number

TitleResidualRisk

RatingComment

UCDD1HandlingandUseOfClass

1BiologicalAgentsTrivialRisk

UCDD2HandlingandUseOfClass

2BiologicalAgentsAcceptableRisk

UCDD3

UseandPropagationOf

CellLines(General)

AcceptableRisk

UCDD4

HandlingandUseOf

BiologicalMaterialOf

Human/AnimalOrigin

AcceptableRisk

UCDD7CentrifugationOfBiological

Samples(General)AcceptableRisk

UCDD8DealingWithBiological

AgentSpillages(General)AcceptableRisk

UCDD9 Zoonoses(General) ModerateRisk

UCDD10UseandPropagationof

CancerCellLines(General)ModerateRisk

LaboratoryRiskAssessments

Theseriskassessmentsmayapplytopersonsengagedinlaboratoryworkwithintheschool

Risk

Assessment

Number

TitleResidualRisk

RatingComment

UCDE1UseofCentrifuges


UCDE2UseOfAutoclaves


UCDE3 UseOfBunsen/Gas AcceptableRisk


SafetyStatement


Burners(General)

UCDE4ColdRooms/WalkIn

Freezers(General)AcceptableRisk

UCDE5UseOfFridges/Freezers

(General)TrivialRisk

UCDE6UseofLaboratory

Glassware(General)AcceptableRisk

UCDE7UseOfLaboratoryOvens


UCDE8UseOfMicrowaveOvens


UCDE9 UseOfSharps(General) AcceptableRisk

UCDE10UseOfHomogenisers


UCDE11UseOfHotPlates/Stirrers


UCDE12UseOfpHMeters


UCDE13UserOfRotaryEvaporators


UCDE14 UseOfUVLightSources AcceptableRisk

UCDE15GelElectrophoresis-Non

ChemicalRisks(General)AcceptableRisk

UCDE16UseOfLaboratoryPersonal

ProtectiveEquipmentTrivialRisk

UCDE17UseOfMicrotomes


UCDE18

UseOfLaboratoryPumps

(General)

AcceptableRisk

UCDE19 ElectricalSafetyInTheLab ModerateRisk

UCDE20 FireSafetyInTheLab ModerateRisk

UCDE21ManualHandlingInThe

LabAcceptableRisk


SafetyStatement


UCDE22 LaboratoryWasteDisposal AcceptableRisk

UCDE23LaboratoryPersonal

HygieneAcceptableRisk

UCDE24UseOfWater/OilBaths


UCDE25UseOfHotAirGuns


UCDE26UseOfWaxBaths


UCDE27UseOfIceMakers


UCDE28 Dissection(General) AcceptableRisk

UCDE29UseOfHandSanitizers/

Soaps(General)AcceptableRisk

UCDE30HandlingAndUseOf

Disinfectants(General)AcceptableRisk

UCDE31 UseofLasers(General) AcceptableRisk

UCDE32

UseOfLaboratory

AnalyticalEquipment

(General)

AcceptableRisk

UCDE33 NMR(General) ModerateRisk

RadiationSafetyRiskAssessments

Theseriskassessmentsmayapplytopersonsworkingwithradioactivematerialswithinthe

School.

Risk

Assessment

Number


UCDG1HandlingAndUseOf

Radioisotopes(General)ModerateRisk


SafetyStatement


17.0Appendices

17.1Appendix1:LinkstoUCDRiskAssessmentTemplates

• BiologicalAgentsRiskAssessmentTemplate

• ChemicalAgentsRiskAssessmentTemplate

• Machinery/EquipmentRiskAssessmentTemplate

• LoneWorkingRiskAssessmentTemplate

• HomeWorkingRiskAssessmentTemplate

17.2Appendix2:LinkstoUCDGuidanceDocumentsandManuals

• BiologicalSafetyManual

• ChemicalSafetyManual

• HomeworkingGuide

• OfficeSafetyManual

• TravelSafetyGuidelines

17.3Appendix3:LinkstoUCDChecklists

• SelfAuditChecklist

• LaboratorySafetyChecklists


SafetyStatement


17.4Appendix4:CopiesofUCDRiskAssessmentTemplates

ChemicalAgentsRiskAssessmentTemplate

PersonscompletingthisassessmentshouldrefertotheUCDChemicalSafetyManualandmust

reviewtheSDSforthechemicalsconcerned

1.GeneralInformation

Name of Person(s) involved in the Process and

theirPosition

PrincipalInvestigator/Supervisor

(Personresponsibleforensuringsafety)

DateofAssessment

LocationofWorks

FrequencyofProcess/Chemicalinuse

2. Title and Details of the Process Involving the use of Hazardous Agents –give details of the

process(es)inquestion-ifnecessaryattachawrittenprocedure.

TitleofProcess:

Details:

3.PotentialExperimental/ReactionOutcomes(givedetailswhereapplicable)

Exothermic: ☐ Explosive: ☐

Releaseofgas/vapours: ☐ Pressurisation: ☐

Generationofunstablecompounds:☐ Effectsonnormalatmosphericconditions:☐

Other:

☐________________________________________________________________________________

__________________________________________________________________________________

__


SafetyStatement


4.HazardousAgent(s)tobeused

GHS01

☐

GHS02

☐

GHS03

☐

GHS04

☐

GHS05

☐

GHS06

☐

GHS07

☐

GHS08

☐

Chemical name (or

formulawherenoname)

HazardStatements

HazardClass

SignalWord Precautionary

Statements

Amount

Form

(Addadditionaltablesasrequired)

Hasasaferalternativebeenconsidered(Givedetails)?

__________________________________________________________________________________

__________________________________________________________________________________

ProvidescientificjustificationforthecontinueduseofchemicalsclassedasCarcinogen,Mutagen

orReproductiveToxin:

__________________________________________________________________________________

__________________________________________________________________________________

Areanyofthechemicalsinuseincompatible(givedetails):

__________________________________________________________________________________

CheckpotentialreactionswiththeChemicalReactivityWorksheet

LocationofSDSforeachChemical:_____________________________________________________

5.PotentialExposure

a) Who(andhowmany)couldpotentiallybeexposedtothesechemicals

b) Isthereapartoftheprocesswhichcouldleadtoareleaseofthechemicalintotheairorontoasurface(Givedetails)


SafetyStatement


Whatcontrolsareinplacetopreventthis?

c) Whatarethepotentialroutesofexposure?(Inhalation,ingestion,dermal,transplacental,sharps)

d) Whatisthechanceoftheexposureoccurring?(Unlikely,Likely,VeryLikely)

e) Concentration/intensity,durationandfrequencyofexposure

6.ControlsinPlace

a) PPEinuse

LabCoat:☐ SafetyGlasses:☐

FaceShield:☐

Gloves: ☐ (indicate type)____________

Other:☐(givedetails)_____________

b) Engineeringcontrols

Fumehood:☐

LEV/DeskExhaust:☐

Other:☐

c) Othercontrols

d) Storagearrangements(ensureincompatiblesareseparated)

e) Wastedisposalprocedure

7. Further Risk Control Measures These additional risk control measures should be designed totacklethehazardsidentifiedinSections4,5,and6above.Allquestionsmustbeanswered.

a) Cananyofthehazardousagentsbereplacedwithlesshazardousmaterials?(givedetails)

b) Cantheamountofchemicalinusebereduced?

c) Cantheduration/intensityofexposure/numbersofpersonsexposedbereduced?

d) Arefurthersafety/hygienefacilitiesrequired?

e) Iswarningsignagerequired?

f) Aretransportorstoragearrangementscontributingtorisk?


SafetyStatement


8.EmergencyResponses(ConsultrelevantSDSforfurtherinformation)

ResponseMeasuresLocation of kits / specialist or

responseequipment

a) Fire

b) FirstAid

c) AccidentalRelease/SpillResponse

g) Isappropriatefirstaidequipment/antidotesavailable?

h) Isadditionalsafetyequipmentrequired?

i) Inthecaseofcarcinogensarestorageandlabellingprovisionsadequate?

j) Inthecaseofcarcinogenscanasealedworkingsystembeused?

k) Inthecaseofcarcinogensdoestheworkingarearequiredemarcation?

l) Inthecaseofcarcinogensdotheusersrequiremedicalsurveillance?

m) Cantheprocessbemodifiedtoreduceexposurerisks?

n) Isfurthertrainingforpersonnelrequired?

o) Candifferentequipmentbeusedtocontrolrisk?

p) Isfurtherpperequired?

q) Canengineeringcontrolsbeputintoplace?

r) Istheproductoftheprocesscreatingahighriskthatcanbereduced?

s) Doestheworkingarearequiredemarcation?

t) Aresafehandlingproceduresinplace?

u) Isoccupationalexposuremonitoringrequired?

v) Doignitionsourcesrequireisolation?

w) Cantheemergencyresponsesbeimproved?

x) Ishealthsurveillancerequired?


SafetyStatement


9.RiskRating

1. TrivialRisk:Nofurtheractionneeded2. AcceptableRisk:Noadditionalriskcontrolmeasuresrequired3. ModerateRisk:Implementfurtherriskcontrolmeasuresifpossible4. SubstantialRisk:Furthercontrolmeasuresmustbeimplemented.Ifthisisnotpossiblethen

workmustbestrictlymanagedtoensuresafety.5. Intolerable:Workmustbeprohibiteduntilfurthercontrolmeasuresareimplemented.

Istheriskratingacceptable: Yes☐ No☐

Ifyessignanddatebelowandensureallriskcontrolmeasureshavebeenimplemented.

If no identify further control measures and reassess risk. If the risk cannot be reduced to an

acceptablelevelthentheprocesscannotbecarriedout.

Isthisworksuitableforloneworking:Yes☐ No☐

Low Medium High

Low Trivial Acceptable Moderate

Medium Acceptable Moderate Substantial

High Moderate Substantial Intolerable

SeverityofOutcome LikelihoodofExposure

Low SlightlyHarmful Unlikely

Medium Harmful Likely

High VeryHarmful VeryLikely

Severity Likelihood RiskRating

Severity

Likelihood

AssessmentofLikelihoodandSeverity


SafetyStatement


Signed: Date: Position:

________________ __________ ________________

Signed: Date: Position:

________________ ___________ ________________

This document must be signed by the person carrying out the assessment and their academic

supervisor/manager(personresponsibleforensuringsafety).


SafetyStatement


BiologicalAgentsRiskAssessmentTemplate

PersonscompletingthisassessmentshouldrefertotheUCDBiosafetyManual1.GeneralInformationNameofPerson(s)carryingoutriskassessmentandtheirPosition

PrincipalInvestigator/Supervisor(Personresponsibleforensuringsafety)

DateofAssessment

Locationofwork

2.DetailtheProcessInvolvingtheUseOrRiskOfExposureToBiologicalAgents–indicatethefrequencyanddurationoftheprocess,thematerialstobehandledandwhowillbecarryingitout-ifnecessaryattachawrittenprocedurefortheprocess.

TitleofProcess:

Details:3.DoestheWorkInvolvetheDeliberateUseofaNamedBiologicalAgent

Yes ☐ifyesproceedtosection4No☐ifnoproceedtosection5

4.DeliberateUseofaNamedBiologicalAgentNameofAgent

TypeofAgent(bacteria,virus,etc.)

ClassificationofAgent(1-4)IfClass1proceedtoSection6


SafetyStatement


ContainmentRequired-Tickingacontainmentmeasureindicatesitsimplementation.PleaseseeAppendix1formandatorystatutorycontainmentmeasures.

ContainmentMeasures Implementeda) Theworkplaceistobeseparatedfromanyotheractivitiesinthesamebuilding b) InputairandextractairtotheworkplacearetobefilteredusingHEPAor

likewise

c) Accessistoberestrictedtonominatedworkersonly d) Theworkplaceistobesealabletopermitdisinfection e) Specifieddisinfectionprocedures f) Theworkplaceistobemaintainedatanairpressurenegativetoatmosphere g) Effectivevectorcontrole.g.rodentsandinsects h) Surfacesimpervioustowaterandeasytoclean i) Surfacesresistanttoacids,alkalis,solvents,disinfectants j) Safestorageofabiologicalagent k) Anobservationwindow,oralternative,istobepresent,sothatoccupantscan

beseen

l) Alaboratoryistocontainownequipment m) Infectedmaterialincludinganyanimalistobehandledinasafetycabinetor

isolatororothersuitablecontainment

n) Incineratorfordisposalofanimalcarcases ProceedtoSection6 5.Non-DeliberateUseofaBiologicalAgentDetailpotentialinfectiousagentsthatpersonsmaybeexposedto:________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Inworksettings,whicharelaboratories,diagnosticlaboratoriesorwithinwhichpotentiallyinfectiousmaterialisbeinghandled,ContainmentLevel2measuresmustbeimplemented.SeeAppendix1fordetails.Havethesemeasuresbeenimplementedwherenecessary:Yes ☐No ☐6.Whattrainingisrequiredbeforethisprocesscommences?(notethepersonnamedinPart1asbeingresponsibleforensuringsafetymustensurethatthistrainingisprovided).Details:


SafetyStatement


7.PotentialExposuref) Who(andhowmany)couldpotentiallybe

exposedtothesebiologicalagents?

g) Whatarethepotentialroutesofexposure?(e.g.Ingestion,Inhalation,viamucosalmembranes,needlestick,directskin/clothingcontamination)

c)Whatarethepotentialhealtheffectsofthesebiologicalagent(s)

8.ControlsinPlace

f) PPEinuse

LabCoat:☐SafetyGlasses:☐FaceShield: ☐Gloves:☐(indicatetype)_______________Other:☐(givedetails)________________

g) Engineeringcontrols BiologicalSafetyCabinet:☐Other:_________________(Givedetails)

h) Storagearrangements

i) Wastedisposalprocedure

j) MandatoryGoodHygienePractices

• Noeatingordrinkinginworkarea• HandwashingFacilitiesAvailable• Mandatorywashingofexposedskin

afterworkcompleted• Coveringofcutsandabrasions• NoinsertionofobjectsintomouthOther:____________________(Givedetails)

k) VaccinationRequired Yes☐No☐(givedetails)___________________

9.FurtherRiskControlMeasures-Considerfurtherriskcontrolmeasuresrequiredtoeliminate/minimiseidentifiedroutesofexposureandallowthesafeuseofagents.

Wheredeemednecessaryprovidedetailsofthefollowingadditionalcontrolmeasures:

l) Designofworkpracticestominimisepotentialforcontactwithbiologicalagents

m) Ongoinghealthscreeningforaffectedpersons

n) Codesofpracticeforthesafetyofpersonnel,especiallyforthetaking,handlingandprocessingofsamplesofhumanoranimalorigin

o) Thedisplayofwarningsignageintheworkarea

p) Thekeepingofadequaterecordsofpersonspotentiallyexposedtoinfectiousagents


SafetyStatement


q) Planstodealwithaccidentsinvolvingabiologicalagent

r) Testingforthepresenceofabiologicalagentoutsideoftheprimaryphysicalconfinement

s) Meansforthesafecollection,storage,anddisposalofwastebyemployees,includingtheuseofsecureandidentifiablecontainers

t) Safestorage,handling,andtransportarrangements

u) Handlingandremovalofsharpsfromtheworkplace

v) UniversalPrecautionsforhandlingbloodproducts

w) Restrictionofaccesstotheworkarea

x) Additionalhygienecontrolmeasures

y) Furthertrainingforpersonnelrequired

z) Hasapregnantemployeeriskbeencompleted(contactUCDSIRCOffice)

aa) Anyadditional/specificequipmentrequired

10.EmergencyResponses

ResponseMeasures Locationofkits/specialistorresponseequipment

d) FirstAid

e) AccidentalRelease/SpillResponse

f) SuitableDisinfectant

11.StatutoryCompliance–Hasnotificationbeengiventothefollowing:ContactUCDSIRCOfficeforadviceregardingnotificationrequirements. Yes No N/Aa) HealthandSafetyAuthorityFurtherdetailsavailableonHSAWebsite

b) DepartmentofAgriculture,Food,andMarineRequiredfortheimportationofanimalby-productsandpathogens.FurtherdetailsavailableonDepartmentwebsite

c) UCDOfficeofResearchEthicsAllresearchinvolvinganimalsrequiresethicalapprovalfromUCDResearchEthicsCommittee

d) BiosafetyCommittee/SIRCOfficeWorkwithClass3pathogens


SafetyStatement


e) EnvironmentalProtectionAgencyLicenseforworkingwithGMO’sandGMM’s.FurtherdetailsonEPAwebsite

12.RiskRating

RiskRating=LikelihoodofriskoccurringxSeverityofoutcome



workmustbestrictlymanagedtoensuresafety.10. Intolerable:Workmustbeprohibiteduntilfurthercontrolmeasuresareimplemented.Istheriskratingacceptable: Yes☐No☐Ifyessignanddatebelowandensureallriskcontrolmeasureshavebeenimplemented.If no identify further control measures and reassess risk. If the risk cannot be reduced to anacceptablelevelthentheprocesscannotbecarriedout.Isthisworksuitableforloneworking:Yes☐ No☐Ifyes,thenaloneworkerriskassessmentmustbecompletedandattachedtothisdocument.Signed: Date: Position:________________ __________ ________________Signed: Date: Position:________________ ___________ ________________Thisdocumentmustbesignedbythepersoncarryingouttheassessmentandtheiracademicsupervisor/manager(personresponsibleforensuringsafety).Theassessmentshouldbereviewedatregularintervalstoensurethatitremainsuptodate

Severity

Likelihood

Low Medium HighLow Trivial Acceptable ModerateMedium Acceptable Moderate SubstantialHigh Moderate Substantial Intolerable

SeverityofOutcome LikelihoodofExposureLow SlightlyHarmful UnlikelyMedium Harmful LikelyHigh VeryHarmful VeryLikely

Severity Likelihood RiskRating


SafetyStatement


Appendix1.ExtractFromtheSeventhScheduleofTheSafety,HealthandWelfareatWork(BiologicalAgents)Regulations2013.

ContainmentMeasuresatDifferentContainmentLevelsforHealthAndVeterinaryCareFacilities,Laboratories, Diagnostic Laboratories And Rooms In Which Deliberately Infected Animals OrAnimalsSuspectedOfBeingInfectedAreBeingKept.ContainmentMeasures Containment

Level2ContainmentLevel3

ContainmentLevel4

1. Theworkplaceistobeseparatedfromanyotheractivitiesinthesamebuilding

No Recommended Yes

2. InputairandextractairtotheworkplacearetobefilteredusingHEPAorlikewise

No Yes,onextractair Yes,oninputandextractair

3. Accessistoberestrictedtonominatedworkersonly

Recommended Yes Yes,viaairlock

4. Theworkplaceistobesealabletopermitdisinfection

No Recommended Yes

5. Specifieddisinfectionprocedures Yes Yes Yes6. Theworkplaceistobe

maintainedatanairpressurenegativetoatmosphere

No Recommended Yes

7. Effectivevectorcontrole.g.rodentsandinsects

Recommended Yes Yes

8. Surfacesimpervioustowaterandeasytoclean

Yes,forbench Yes,forbenchandfloor

Yes,forbench,walls,floorandceiling

9. Surfacesresistanttoacids,alkalis,solvents,disinfectants

Recommended Yes Yes

10. Safestorageofabiologicalagent Yes Yes Yes,securestorage

11. Anobservationwindow,oralternative,istobepresent,sothatoccupantscanbeseen

Recommended Recommended Yes

12. Alaboratoryistocontainownequipment

No Recommended Yes

13. Infectedmaterialincludinganyanimalistobehandledinasafetycabinetorisolatororothersuitablecontainment

Whereappropriate

Yes,whereinfectionisbyairborneroute

Yes

14. Incineratorfordisposalofanimalcarcases

Recommended Yes(available) Yes,onsite


SafetyStatement


Machinery/EquipmentRiskAssessmentTemplate

1. GeneralInformationNameofPerson(s)carryingoutassessmentandtheirposition

PrincipalInvestigator/Supervisor/HeadofSchoolorUnit(Personresponsibleforensuringsafety)

Dateofassessment

Locationofequipment(Ifmachineryistobeusedaspartoffieldworkoroffsite,pleasecompleteaFieldworkRiskAssessmentandrefertotheFieldworkGuidanceManual)

2. Detail the Function and Usage Of The Equipment In Question– indicate the frequency anddurationoftheuse,thefunction/useoftheequipment,thematerialstobeworkedon,whowillbeusingtheequipment,etc.

Nameandfunctionofequipment:

Details:

3.EquipmentOperatingGuidelinesa) Detailhowtosafelystartequipmentb) Detailhowtosafelystopequipmentc) Detailhowtostopequipmentinanemergencyd) Detailhowtodealwithblockages/malfunctionsinequipmente) Detailhowequipmentcanbeisolatedfromthepowersupply


SafetyStatement


4.Furtherdetailsonequipmentuse Selectas

appropriateYes No

a) a.Doestheworkinvolvetheuseofachemicalagent?IfyescompleteaChemicalAgentsRiskAssessmentinadditiontothisassessment.

b) b.Isspecialisttrainingrequiredbyusersofthisequipment?Ifyesdetailthetypeoftrainingandwhoisauthorisedtoprovidesuchtraining.

c) c.Willthemachinerybeusedaspartoffieldworkoroffsite?IfyesthenpleasecompleteaFieldworkRiskAssessmentandrefertotheFieldworkGuidanceManual.

5.PPERequiredtoOperateEquipmentSafely

ListthePersonalProtectiveEquipmentinuse:

ProtectiveClothing:☐ (givedetails)____________SafetyGlasses:☐ Gloves:☐(indicatetype)____________HearingProtection:☐(givedetails)____________FaceShield:☐Other:☐(givedetails)_____________

6.HazardDetailsandRiskControlMeasures

a) EntanglementHazardsSelectas

appropriateYes No

Arethereanymovingpartsinwhichclothing,bodypartsoranyotheritemscanbecomeentangledin?Ifyes,suchmovingpartsmustbesuitableisolated,guardedandorsigned.

ControlMeasures:

b) CrushingHazards

Isitpossibleforanybodypartstobecomecrushedduringoperationsoftheequipmentorforequipmentloadsorpartstobecomeunstableandtotoppleoverontoaperson?Ifyesdangerareasmustbesuitableisolatedorguardedand/orclearlymarkedandifpossiblenotaccessible.

ControlMeasures:

c) Cutting,StabbingandPuncturingHazards

Isitpossibleforstabbing,puncturingorcuttinginjuriestobesufferedduringoperation? If yes partsmust be suitable isolated or guarded and / or dangerareas must be clearly marked and / or suitable staff training must beimplemented

ControlMeasures:

d) ShearingHazards


SafetyStatement


Canbodypartsbe caughtbetween twopartsof theequipmentorapartoftheequipmentandanexternalobject?Ifyespartsmustbesuitableisolatedorguardedand /ordangerareasmustbe clearlymarkedand /or suitable stafftrainingmustbeimplemented.

ControlMeasures:

e) Striking/DisintegrationHazards

Isitpossibletobestruckbymovingpartsoftheequipmentorbyequipmentcomponents / product in the event of a malfunction? If yes parts must besuitableisolatedorguardedand/ordangerareasmustbeclearlymarkedand/orsuitablestafftrainingmustbeimplemented.

ControlMeasures:

f) ElectricalHazards

• Istheequipmentsuitablyearthed,fused,andconnectedtothepowersupplyviaanRCD?

• Areallcablesingoodcondition?Arealllivepartsisolated?Ifyes,thenmeasuresmustbetakentoensurethattheequipmentismadeelectricallysafe.

ControlMeasures:

g) TemperatureIssuesHazards

Do any accessibleparts of the equipment get excessivelyhotor cold? If yespartsmustbesuitableisolatedorguardedand/ordangerareasmustbeclearlymarkedand/orsuitablestafftrainingmustbeimplemented.

ControlMeasures:

h) NoiseHazards

Is the equipment noisy? If yes equipmentmust be isolated and / or hearingprotectionmustbewornandsignagetothateffectmustbevisible.

ControlMeasures:

i) VibrationHazards

Areusersrequiredtocomeintocontactwithvibratingparts?Ifyes,thenworkprocesses must be designed to minimise contact with such parts and / orequipmentshouldbemountedonshockabsorbersorsimilar.

ControlMeasures:

j) DustHazards

Does use of the equipment generate dusty atmospheres? If yes then workprocesses must be isolated; local exhaust ventilation may be required, wetsystemsofworkmayberequired,etc.

ControlMeasures:


SafetyStatement


k) Chemicals/Exhausts/FumesHazards

Does operation of the equipment give rise to the generation of airbornecontaminants? If yes then work processes must be isolated; local exhaustventilationmayberequired,wetsystemsofworkmayberequired,etc.

ControlMeasures:

l) Pressurised/HydraulicSystemsHazards

Arepressurisedorhydraulicsystemsinuseontheequipmentthatcouldgiverisetoinjuryiftheyfailed?Ifyesthenworkprocessesmustbeisolated,regularmaintenanceofequipmentisrequired,etc.

ControlMeasures:

m) LiftingTaskHazard

Istheequipmentrequiredtoengageinliftingtasks,thefailureofwhichcouldleadtouserinjuryorpersonsinthevicinity? Ifyesthenworkprocessesmustbe isolated, lifting plantmust be inspected regularly, safeworking loadsmustnotbeexceeded,usersmustbetrained,etc.

ControlMeasures:

n) Slipping,TrippingandFallingHazards

Cananyoneusingtheequipmentorinthevicinityslip,triporfallduetotheoperationof the equipment e.g. poor housekeeping, dust / oil on the floor,etc.?Ifyesthenmeasuresmustbetakentoensuregoodhousekeeping.

ControlMeasures:

o) ErgonomicsHazards

Can anyone using the equipment be subjected to poor posture, repetitivemovements,unduephysicalstrain,etc.?Ifyes,thenmeasuresmustbetakentoensuregoodergonomicpracticesandmodificationoftheworkingenvironmentmayberequired.

ControlMeasures:

p) OtherHazards

Arethereanyotherriskfactorsthatcanbeassociatedwiththeoperationofthisequipment?Ifyes,thenoutlineadditionalcontrolmeasures.

ControlMeasures:


SafetyStatement


7.RiskRatingandDocumentApprovalbySupervisor/Manager/HeadofSchoolRiskRating=LikelihoodofriskoccurringxSeverityofoutcome



workmustbestrictlymanagedtoensuresafety.15. Intolerable:Workmustbeprohibiteduntilfurthercontrolmeasuresareimplemented. Istheriskratingacceptable: Yes☐ No☐Ifyessignanddatebelowandensureallriskcontrolmeasureshavebeenimplemented.Ifnoidentifyfurthercontrolmeasuresandreassessrisk.Iftheriskcannotbereducedtoanacceptablelevelthentheprocesscannotbecarriedout.Isthisworksuitableforloneworking:Yes☐ No☐Ifyes,aloneworkerriskassessmentmustbecompletedandattachedtothisdocument.Signed: Date: Position:________________ __________ ________________Signed: Date: Position:________________ ___________ ________________Thisdocumentmustbesignedbythepersoncarryingouttheassessmentandtheiracademicsupervisor/manager/headofschool(personresponsibleforensuringsafety).

Severity

Likelihood




SafetyStatement


LoneWorkingRiskAssessmentTemplate1.GeneralInformationNameofPerson(s)carryingoutriskassessmentandtheirposition

PrincipalInvestigator/Supervisor(Personresponsibleforensuringsafety)

Nameandpositionofproposedloneworker

Dateofassessment

Datesofproposedloneworking 2.InitialAssessmentIftheanyofthefollowingtasksareinvolvedinthetaskbeingcarriedout,thenloneworking/outofhoursworkingisprohibited.

Doesthetaskinvolve: SelectasappropriateYes No N/A

a.Theuseofexposedhighenergymovingequipment b.Workingataheight c.Highenergysources d.Theuseofhighenergylasers e.Theuseofhighriskchemicalagents f.Theuseofhighriskbiologicalagent g.Theuseofhighriskradioactivesubstances h.Asignificantriskofviolence

3.Provideadetaileddescriptionoftheactivityinquestion,thelocationwheretheactivitytakesplaceandthereasonloneworkinghastobeundertaken.LocationofActivity:DescriptionofActivity:Justifytheneedforloneworking:

4.HazardIdentificationandRiskAssessmentTocompletetheRiskAssessmentFormbelow:

• Identifythehazardsspecifictotheloneworkingactivityandattachtothisdocumenttheassociatedriskassessmentfortheworkbeingcompleted

• Evaluatetheassociatedrisks• Listcontrolmeasurestoreducetherisk-procedures,equipment,trainingetc.


SafetyStatement


• EstablishtheresidualriskratingaftertheimplementationofcontrolsGenericriskassessmentsfordifferentcategoriesareavailableonSIRCOfficeWebsite.Alternativelyuseanavailableriskassessmenttemplateforthework:

• Chemicalagentsriskassessmenttemplate• Biologicalagentsriskassessmenttemplate• Fieldworkriskassessmenttemplate• Workshop/Equipmentriskassessmenttemplate

RiskRating=LikelihoodofriskoccurringxSeverityofoutcome




Severity

Likelihood



Hazard Risk(s) ControlMeasure(s)

WORKPLACE:Identifyanyhazardspecifictotheworkplace/environment,whichmaycreate particularrisksforloneworkers

Attachspecificriskassessment

ResidualRiskRating:PROCESS:Identifyanyhazardsspecifictotheworkprocess,whichmaycreateparticularrisksforloneworkers


ResidualRiskRating:


SafetyStatement


EQUIPMENT:Identifyanyhazardsspecifictotheworkequipment,whichmaycreateparticularrisksforloneworkers


ResidualRiskRating:VIOLENCE:Identifythepotentialriskofviolence

ResidualRiskRating:INDIVIDUAL:Identifyanyhazardsspecifictotheindividual,whichmaycreateparticularrisksforloneworkerse.g.medicalconditions,inexperience,etc.

ResidualRiskRating:

WORKPATTERN:Considerhowtheloneworker'sworkpatternintegrateswiththoseofothersworkers,intermsofbothtimeandgeography

ResidualRiskRating:

OTHER:Pleasespecify

ResidualRiskRating:


SafetyStatement


6.RiskRatingIstheriskratingacceptable: Yes No Ifanyaspectoftheworkisconsideredhighrisk,itisnotsuitableforloneworking.Ifyes,signanddatebelowandensureallriskcontrolmeasureshavebeenimplemented.Ifnoidentifyfurthercontrolmeasuresandreassessrisk.Iftheriskcannotbereducedtoanacceptablelevelthentheprocesscannotbecarriedout. Signed: Position: Date: ________________ __________ ________________LoneWorkerSigned: Position: Date:________________ ___________ _________________AssessorSigned: Position: Date: ________________ ___________ _________________AcademicSupervisor/ManagerThis document must be signed by the lone worker, the assessor and the academic supervisor /manager(personresponsibleforensuringsafety).BySigningtheloneworkeragreestoabidebythecontrolmeasuresoutlined.

Theassessmentshouldbereviewedatregularintervalstoensurethatitremainsuptodate.


SafetyStatement


HomeWorkingRiskAssessmentTemplate

PersonscompletingthisassessmentshouldrefertotheUCDGuidelinesonHomeWorkingandWorkingOutsideOftheOfficeEnvironment

1.GeneralInformationEmployeeName

School/Unit TypeofWorkActivity DateofAssessment 2.HazardChecklistAreawherehome-workingtakesplace

Is theresufficientventilation/canwindowsbeopenedwithoutrisktoemployeeorothers?

Istheresufficientlightingforthetask?

Istheresufficientheating?

Istheresufficientspaceforallthefurniture&equipmentused?

Isflooringingoodconditionandfreefromtriphazards?

Is there sufficient safe & secure storage space for equipment and documentsused?

Electricalsafety

Is the fixed electrical system in good condition e.g. no signs of sparks, flashes,arcing,etc.

Aretheresufficientnumbersofsocketstopreventoverloading?

Ifextensionleadsareusedarethesethefusedandswitchedtype?

Are visual checks of electrical equipment to identify any obvious faults such aswornordamagedleadsorplugsundertakenregularly?

SafePosture

Has the employee received training/information on how to set up theirworkstationtoavoidpoorposture?

Doesthechairusedprovidesufficientlumbarsupport?

Canthechairbeadjustedinseatheight,seatbackheightandseatbacktilt

Istheworksurfaceofasufficientsize?

Isthesufficientspaceinfrontofthekeyboardfortheemployeetoresttheirhandsinbetweenkeying?

Doestheemployeehavetoread/referto/copyfromdocumentsplacedflatonthe


SafetyStatement


desk?(Thisislikelytoleadtoawkwardneckmovementsandshouldbeavoidedbyusingadocumentholder.)

Cantheemployee’sfeetrestonthefloorordotheyneedafootrest?

Iftheemployeehastousealaptopdotheyuseadockingstation?

Istheemployeelikelytoregularlyusethetelephonewhilstusingthekeyboardormouse?(Ifyes,aheadsetshouldbeprovided).

Istheemployeeawareoftheimportanceoftakingregularbreaksfromcomputerbasedworkbeforefatiguesetsin?

Has the employee experienced pain or discomfort when using the computer athome?

Visualfatigue

Is the screen positioned at the correct height and viewing distance? (Theemployee’slineeye-lineshouldbejustbelowthetopofthescreenandthescreenshouldbepositioneddirectlyinfrontoftheuseratapproximatelyanarm’slengthaway).

Isthescreenfreefromglareorreflections?

Hastheemployeehadarecenteye-sighttest?

Hastheemployeesufferedfromheadachesorvisualdiscomfortwhenworkingatthecomputerathome?

ManualHandling

Isthereaneedformanualhandlingtraining?

Stress

Is there sufficient segregation from disruptions e.g. children, pets, other familymembers?

Aretherearrangementsforkeepingincontactwiththehomeworker?

Are there arrangements in place to conduct regular supervision/ personaldevelopmentreviewswiththehomeworker

Is support / advice readily available to the home worker to deal with either ITproblemsorotherspecificworkqueries?

Doesthehomeworkerhaveaccesstosufficienttraining,information&instructiontoenablethemtoundertaketheirworksafely?

Emergencyarrangements

Doestheaccommodationusedforhomeworkinghaveasmokealarm?

Has the homeworker identifiedwhat theywill do in the event of a fire? (Theyshouldplantheirescaperouteandwhattheywoulddoiftheroutewasunavailabledotofire/smoke,e.g.havingtotoolstobreakdouble-glazedwindowsetc.)


SafetyStatement


Hasthehomeworkergotaccesstoafirst-aidkit?

Actiontakenbyemployeetoaddressanyissuesraised

ActiontakenbyTheUnit/SchoolHeadtoaddressanyissuesraised


SafetyStatement


3.RiskRating

RiskAssessment

ASSIGNARISKRATINGTOTHEHOMEWORKINGONCEALLOFTHEMEASURESIDENTIFIEDABOVEHAVEBEEN

IMPLEMENTEDRISKRATING:__________(1-5)1. TrivialRisk:Nofurtheractionneeded2. AcceptableRisk:Noadditionalriskcontrolmeasuresrequired3. ModerateRisk:Implementfurtherriskcontrolmeasuresifpossible4. SubstantialRisk:Furthercontrolmeasuresmustbeimplemented.Ifthisisnotpossiblethen


Istheriskratingacceptable: Yes☐ No☐Ifyessignanddatebelowandensureallriskcontrolmeasureshavebeenimplemented.If no identify further control measures and reassess risk. If the risk cannot be reduced to anacceptablelevelthenprocesscannotbecarriedout.Isthisworksuitableforloneworking:Yes☐No☐Signed: Date: Position:________________ __________ ________________Signed: Date: Position:________________ ___________ ________________Thisdocumentmustbesignedbythepersoncarryingouttheassessmentandtheiracademicsupervisor/manager


SafetyStatement


17.5Appendix5:ScienceComplexFireSafetyNotice


SafetyStatement


Appendix17.6:UnattendedExperimentForm