School Start Times January 14, 2016

1

Overview of First Workshop

• First presentation on September 22, 2015

• Presentation included: • Factors in creating a bus run and route

• Reviewed 8 models requested by the School Board

• Provided overview of other bell time schedules in place at other districts

• Received requests from School Board for additional analysis

2

Purpose of Review

The purpose of today’s presentation is based

on additional start time models requested from

the School Board to examine possible cost

implications.

3

Current OCPS Profile • Ended 2014-2015 school year with 907 daily route buses

• Currently operating 915 daily bus routes

• Transport approximately 70,000 students each day

• Current start and end times:

4

AM PM

Tier 1 (HS) 7:10 - 7:30 1:45 - 2:30

Tier 2 (ES) 8:00 - 8:45 2:15 - 3:00

Tier 3 (MS) 9:30 3:50 - 4:06

Current Window of Operation Start and End Times

5

AM 7:10 – 7:30 9:30

PM 2:00 – 2:30 3:50 – 4:06

Length of Day

• High Schools: 6 hours 45 minutes and 7 hours 10 minutes

• Middle Schools: 6 hours 20 minutes

• Elementary Schools: 6 hours 15 minutes*

* 19 Elementary Schools have an extra hour for tutoring

6

Current Number of Buses Per Tier

7

First tier (HS) 821 buses

Second tier (ES) 898 buses

Third tier (MS) 630 buses

Alternative Schools/Programs 136 buses*

* Service is spread across the three tiers based on program support

Process to Create New Models • Models requested by School Board members

• Models designed for operational efficiency

• Trapeze routing software used to generate models

• Added proposed start times and additional buses in database

within Trapeze to run models

• Start times for efficiency are dependent on location and size of

attendance zones

• The 19 elementary schools with the extra hour of instruction are

included in the models

8

Cost Factors for New Models • Capital cost for a school bus is approximately $110,000*

• Annual operating cost for a bus is $73,500*

• Estimated costs may vary based on factors such as: • Specific time requests and new program support

• Routing efficiencies based on average daily attendance

• Enrollment changes and student mobility

• Adjustments for actual driving conditions

• Labor, fuel, and capital cost changes

9

*Current FY16

Model 1 Window of Allowable Start Times with Standard Length of Day (6 Hours & 45 Minutes)

AM PM Current

Number of Buses

New

Number of Buses

Tier 1 (HS) 7:50 - 8:15 2:35 - 3:00 821 821

Tier 2 (ES) 8:20 - 9:00 3:05 - 3:45 898 933

Tier 3 (MS) 9:45 4:30 630 630

• Additional buses needed for times (in red) where delivery of students would overlap with the next tier

• Would require capital cost up to $3,850,000 to purchase 35 buses

• Would require annual operating cost up to $2,572,500 for the additional buses

• Negotiations with the union will be required for the 30 additional minutes of student contact time at the

elementary level, and 25 minutes additional at the middle school level

10

Model 2 Standard Start Times with Standard Length of Day (6 Hours & 45 Minutes)

• Additional buses needed for times (in red) where time is less than the optimal one hour between tiers

• Would require capital cost up to $7,700,000 to purchase 70 buses

• Would require annual operating cost up to $5,145,000 for the additional buses

• Negotiations with the union will be required for the 30 additional minutes of student contact time at the

elementary level, and 25 minutes additional at the middle school level

11

AM PM Current

Number of Buses

New

Number of Buses

Tier 1 (HS) 8:00 2:45 821 836

Tier 2 (ES) 8:45 3:30 898 943

Tier 3 (MS) 9:30 4:15 630 640

Model 3 Standard Start Times with Current Length of Day

12

• Additional buses needed for times (in red) where time is less than the optimal one hour between tiers

• Would change the current tiers for elementary and middle schools

• Would require capital cost up to $42,900,000 to purchase 390 buses

• Would require annual operating cost up to $28,665,000 for the additional buses

AM PM Current

Number of Buses

New

Number of Buses

Tier 1 (HS) 7:45 2:30 – 2:50 821 826

Tier 2 (MS) 8:30 2:50 630 792

Tier 3 (ES) 9:15 3:30 898 1121

Model 4 Standard Start Times with Current Length of Day

13

• Additional buses needed for times (in red) where time is less than the optimal one hour between tiers

• Would require capital cost up to $44,000,000 to purchase 400 buses

• Would require annual operating cost up to $29,400,000 for the additional buses

AM PM Current

Number of Buses

New

Number of Buses

Tier 1 (HS) 7:45 2:30 – 2:50 821 826

Tier 2 (ES) 8:30 2:45 898 1239

Tier 3 (MS) 9:15 3:35 630 684

Model 5 Standard Start Times with Current Length of Day

14

• Additional buses needed for times (in red) where time is less than the optimal one hour between tiers

• Would change the current tiers for elementary, middle and high schools

• Would require capital cost up to $45,650,000 to purchase 415 buses

• Would require annual operating cost up to $30,502,500 for the additional buses

AM PM Current

Number of Buses

New

Number of Buses

Tier 1 (MS) 7:30 1:50 630 630

Tier 2 (HS) 8:15 3:00-3:25 821 882

Tier 3 (ES) 9:00 3:15 898 1252

Model 6 Current Start Times with No Stops Before 6:00 am

• Based on current arrival times, special programs, and larger high school

attendance zones, some students are picked up before 6:00 AM

• Of 14,000 OCPS bus stops, there are 183 bus stops (1.3%) with a scheduled

pick up before 6:00 AM

• An estimated 44 buses would be needed

• Additional buses would operate simultaneously to reduce ride time in order to

pick up after 6:00 AM

• Would require capital cost up to $4,840,000 to purchases 44 buses

• Would require an annual operating cost of up to $3,234,000 for the additional

buses

15

Superintendent’s Comments

16

Cost Neutral Model High School to Start at 7:30 a.m. and Establish Times for Other Tiers at Lowest Cost

• No additional cost

• Adjusting start and end times for elementary and middle schools eliminate need to add

buses

• The 19 elementary schools with the extra hour of instruction are included in this model

AM PM

Tier 1 (HS) 7:30 2:15 - 2:30

Tier 2 (ES) 9:05 3:20

Tier 3 (MS) 9:50 4:10

17

School Board Questions and Discussion

18