Scottish GovernmentePlanning Project

Will Hensman

Clackmannanshire Council

Project managerwhensman@clacks.gov.uk

Introduction

What is the ePlanning Project?

Project Workstreams

Online Planning Applications & Appeals (OAA)

Online access to Planning information (OPIS)

ePlanning Project Summary - Implications for your Company and your staff

What is the ePlanning project?

.….”drive efficiencies in the Planning system across the whole of Scotland by implementing technological solutions”.….

Irreversibly move the Planning process from a predominantly paper to a primarily electronic process

Standardise application forms, communication methods, and internal processes between Councils and applicants/agents across Scotland

Make the Planning process more customer focused by providing more information, more quickly and easily, and in a convenient manner using modern technology

Project Workstreams

Online Applications & appeals (OAA)

– Submit a Planning Application online

Online Planning Information System (OPIS)

– View Planning Application information online & make comments

Online Local Plans (OLP)

– View Local Plan information & make representations online

eConsultations

– Get views/comments from Statutory Consultees electronically

Expert Systems

– Series of Q&A’s on “Do I need Planning Permission?”

We will talk about OAA & OPIS today

Online Application & Appeals (OAA)

Single website/portal for all Planning Application submissions accessible from Clacksweb or the Scottish Government Website

– Online forms wizard

– Online standard forms

– Online site/location plan creation, including annotation

– Automatic calculation and payment of fees (cheque or credit card)

– Attachment of all plans and drawings for an electronic submission to the Council

– All communications between Council & applicant/agent done electronically wherever possible

Home Page

Create Account & login

Create a New Proposal - Find Address

Create a New Proposal - Name Proposal

Create a New Proposal - Choose Forms

Or use the Forms Wizard

Proposal Summary

Permission Checklist

Create or attach Location/Site Plan

Attach Documentation

Payment

Submit Application

Summary - OAA

Secure login using username & password

Remembers your details for multiple applications so no need to re-enter info.

Save, edit & copy Application submissions during process & return later

View personal/Company Applications submitted or being submitted

Linked to Council’s address gazetteer for easy searching

Intelligent forms – it knows what details you need to fill in so less chance of an invalid application

Submit all drawings and location/site plans – No need for printing & posting, saving you time & money

Secure integrated payment method via Credit Card (or post a cheque if required)

Summary - OAA

All further correspondences, supplementary/amended drawings etc. can be submitted by email so speeds up the whole process

Whole planning application process done electronically – NO PAPER FOR YOU TO PRINT OUT

Business process implications for you/your company

Timescale for go LIVE are Oct. 2008

However, we can receive ANY drawings, Communications or Correspondences electronically NOW via our own departmental email address development_services@clacks.gov.uk

Online Planning Information System (OPIS)

Online access to all Planning Application information from one single point

Online Planning Application tracking system (e.g. check the status of your application, view historical applications etc.)

View drawings, correspondences, communications and details related to applications on-line

Comment on, object to, and make representation regardsing a Planning Application

Extension of existing system currently available on Clacksweb

Search by postcode

FK10 2AQ

Select relevant application

View forms, drawings

and correspondences

Summary - OPIS

All details pertaining to your Planning Application available online from your computer

Easily searchable by map, ref. number, address, date, status or applicant/agent

Check status of your Planning Application during the planning process

Check other Planning Applications on same site or by same applicant/agent

Check historic Planning Applications to determine relevance/similarity

Comment on, make representation regarding, or object to a current application online

Summary - OPIS

Reduces the need for you to phone planning staff or visit our offices saving time & money

Most of this functionality is available NOW on Clacksweb however, additional tools will go LIVE in Oct. 2008

ePlanning Project - Summary

Move the Planning process away from a paper based one towards using modern technology

Nothing fundamentally new - Just like booking car insurance, a holiday or doing online banking

Will save time and money by streamlining the Planning Application submission process & making Planning Information available online

Radically changes your business processes

Radically changes the way you interact with Clackmannanshire Council

Timescales

– OAA from October 2008

– OPIS from NOW (additional functionality from October 2008)

QUESTIONS?