sdys 2019–2020 musicians’ handbook showcase

Dr. Michael Remson, President & CEO | Jeff Edmons, Music Director

ShowcaseEnsembles

S D Y S 2 0 1 9 – 2 0 2 0 M U S I C I A N S ’ H A N D B O O K

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TABLE OF CONTENTSWelcome 3

Conservatory Program 4

Description of Showcase Ensembles 5

Conductors’ Biographies 6

Leadership Positions 7

Attendance 8

Rehearsals and Logistics 10

Music and Instruments 12

Concerts 13

Other Information 14

2019-2020 Season Calendar 16

Liability Releases 18

Showcase

“After joining SDYS, music has been prevalent in my life for the past three years. I love practicing together in huge groups of many different instruments, private lessons with helpful and encouraging teachers, theory classes, recitals, and concerts most of all. But my favorite part of SDYS is making friends to share these moments with.”

Penelope Romero, Concert Orchestra, 2018-2019

Our Mission:

The San Diego Youth Symphony and Conservatory instills excellence in the musical and personal development of students through rigorous and inspiring musical training experiences.

We pursue this mission by:

• Interacting with all musical communities to broaden cultural horizons.

• Embracing the diversity of current and prospective students.

• Enriching the community through programs and collaborations that increase access to and appreciation of classical music.

Our Vision:

Making music education accessible and affordable for all.

Our Values:

Personal Achievement — Motivating and facilitating performance excellence.

Community Leadership — Developing respectful and responsible citizenship for the greater good.

Inclusiveness — Embracing diversity and promoting collective learning.

Email: [email protected] Phone: 619.233.3232 x111

1650 El Prado #207A San Diego, CA 92101 www.sdys.org

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ShowcaseWelcome to San Diego Youth Symphony and Conservatory’s Balboa Park program!

On behalf of the Board of Directors and the staff of the San Diego

Youth Symphony and Conservatory (SDYS), it is our pleasure to

welcome you to an exciting year of making music and making new

friends! You are joining a community of nearly six hundred young

musicians and their families from across San Diego County who make

SDYS their musical home. Congratulations!

At SDYS, we believe in high musical standards and high personal

standards. You’ll see this every time you come to Balboa Park. SDYS’

faculty artists are here to ensure you are challenged to be a better musician and that

you are rewarded for the efforts you give as part of your performing group. At SDYS,

you are part of a team…a team of dedicated young people working together to make

great music. Learning in a musical ensemble at SDYS means aspiring to high standards…

and we do this together. SDYS’ staff and administration are here to support you through

every step of your musical journey. We are resources for you and your family—so if you

have any questions or concerns, please come speak to us.

Because enrolling in SDYS is a commitment we take seriously, it’s

important that you understand the policies and guidelines that

come with that commitment. This Musicians’ Handbook provides

all the details you and your family need to succeed as part of this

program—including important dates and attendance requirements.

Please read this Handbook to be confident and comfortable with the

responsibilities that come with making music at SDYS.

We’re glad you’re here. Get ready for an amazing experience!

Sincerely,

Dr. Michael RemsonPresident and CEO

Jeff EdmonsMusic Director

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CONSERVATORY PROGRAMCore Ensembles• Beginning Level Beginning Strings / Debut Strings / Debut Winds

• Inspiration Level Overture Strings / Overture Winds / Symphonic Strings

• Showcase Level Concert Winds / Concert Orchestra / Wind Symphony Sinfonia

• Ovation Level Symphony Orchestra / Wind Orchestra Chamber Orchestra / Chamber Strings

Included with Tuition• Season’s First Downbeat (Orientation)

• Music Director’s Seminars for Success

• Student Nights at the Opera and other free ticket offers

• Group or Private Lessons (Need-based)

• Beyond the Staff (Educational workshops)

• Community Performance Opportunities

• Musical Artstops at San Diego Museum of Art (Sinfonia/Wind Symphony and above)

• Student Mentoring (Sinfonia/Wind Symphony and above)

• Music Library (Showcase and Ovation leadership)

Fee-based Opportunities• Music Theory Classes, if available

• Chamber Music, if available

• Concerto Competition (Sinfonia/Wind Symphony and above)

• International Youth Symphony (Ovation level, by invitation only)

Opportunities for Parents and Guardians• Season’s First Downbeat (Orientation)

• Beyond the Staff (Educational workshops)

• Volunteer Opportunities

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DESCRIPTION OF SHOWCASE ENSEMBLES

Concert Winds, Concert Orchestra, Wind Symphony, Sinfonia The Showcase ensembles feature our intermediate-level students while they continue to develop ensemble skills and instrument technique. Orchestra ensemble literature includes works by important 18th, 19th, and 20th century composers such as Beethoven, Dvořák, Saint-Saëns, Bizet, and Rossini. Wind ensemble literature focuses on traditional band and modern contemporary works by composers such as Ed Huckeby, Clifton Williams, and John Philip Sousa. The Showcase ensembles encourage our woodwinds (except saxophone players, where limitations exist in orchestra literature for the instrument family), percussion, and brass students to participate in both an orchestra and a wind ensemble. This maximizes their musical training and allows the students to experience a complete range of band and orchestra literature.

CONCERT WINDS, conducted by Ms. Jessica Swift, is an intermediate-level symphonic band for woodwind, brass, and percussion musicians. Repertoire includes arrangements of music representing various periods and styles. Musicians will gain experience in articulation, intonation, rhythm, tone production, and dynamics in an ensemble setting. Musicians will also advance important concepts of technique, articulation, tone production, intonation, balance, and blend. Musicians should have at least two years of school band experience and/or private instruction.

CONCERT ORCHESTRA, conducted by Mr. Juan Cristóbal Palacios, is designed to provide a high-quality, foundational full-orchestra experience for developing string, woodwind, brass, and percussion players. This orchestra performs a range of orchestral works and symphonic movements that introduce the necessary skills and techniques to play in a full orchestra. Arrangements may be used to exemplify different techniques. In addition to developing skills in blend and balance, musicians focus on fundamental right and left hand skill development, vibrato, articulation, intonation, rhythm, tone production, embouchure, range, and dynamics as appropriate to their individual instrument within the group context.

WIND SYMPHONY, conducted by Mr. Juan Cristóbal Palacios, is a symphonic band for intermediate and advanced woodwind, brass, and percussion musicians. This ensemble studies traditional and contemporary advanced wind symphony repertoire and focus on techniques, musicality, balance, and blend.

SINFONIA, conducted by Mr. Juan Cristóbal Palacios, provides training for upper intermediate and advanced string, woodwind, brass, and percussion musicians. This orchestra performs a range of moderate length orchestral works, symphonic movements, and concert pieces. All woodwind and some brass parts are doubled and tripled. Solo parts are assigned according to seating and repertoire needs of the ensemble.

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CONDUCTORS’ BIOGRAPHIES

Jessica Swift, Conductor

CONCERT WINDS

Originally from Colorado, Jessica Swift holds a Bachelor of Music Education degree from the University of Colorado, Boulder, and a Master of Music degree from the University of California, Los Angeles, with a dual concentration in conducting and French horn performance. While at UCLA, Ms. Swift served as a teaching assistant and graduate conductor with the UCLA Bands. Ms. Swift is grateful for the opportunity to interact with musicians of all ages and ability levels and enjoys a variety of professional engagements as an educator, conductor, performer, clinician, and composer. Highlights include performances at Carnegie Hall, Walt Disney Concert Hall, national and regional educational conferences. Recently, Ms. Swift was selected as one of six national conducting audition finalists with the United States Air Force Bands. Currently, Ms. Swift is the Director of Music and the Department Chair of the Visual and Performing Arts program at Cathedral Catholic High School in San Diego, California. Previously, Ms. Swift has served as director and conductor for the Santa Monica College Emeritus Concert Band and has held tenure with the Santa Monica-Malibu Unified School District, where she provided instrumental instruction at the elementary, middle, and high school levels. Sharing the gift of music with students of diverse backgrounds remains the central passion of her career.

Juan Cristóbal Palacios, Conductor

CONCERT ORCHESTRA, WIND SYMPHONY, SINFONIA

Juan Cristóbal Palacios is a native of Caracas, Venezuela. He received his bachelor’s degree in music theory, master’s degree in composition from Boston University, and master’s degree in orchestra conducting from Yale University. In Venezuela he founded, managed, and became the first President and Music Director of the Fundación Orquesta Sinfónica Juvenil de Chacao, part of the “El Sistema” national music program. He was a music professor of music history and theory at the Universidad Central de Venezuela and became the conductor of their Chamber Orchestra. Mr. Palacios has guest-conducted youth and professional orchestras in Venezuela, South America, and the U.S. As President of the Fundación Cultural Chacao, he was in charge of designing the entire cultural agenda for Chacao County. He produced a range of art manifestations from educational to recreational, from traditional art exhibits or ballet recitals, to urban street art and contemporary dance. In 2000, Mr. Palacios was the recipient of the “José María y Bote” Orden en su Primera Clase, the highest cultural award in Chacao County, for his ability to impart knowledge and inspire enthusiasm and intellectual curiosity among young people. Since 2006, he has been Principal of JCP Cultural Advisory, a group of professionals that help organizations create, improve, develop, and implement cultural programs.

All artistic faculty are subject to change.

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LEADERSHIP POSITIONS IN SINFONIA AND WIND SYMPHONYPRINCIPAL and ASSISTANT PRINCIPAL chair positions are open by application to any currently enrolled or new musicians.

Principal Chair students work directly with the conductor to facilitate rehearsals and to interact with the members of their sections. All leadership students are required to fulfill additional responsibilities such as mentoring, assisting in the music library, or joining a chamber music ensemble. Principal chair students must follow attendance policies and prioritize their participation in SDYS. They are expected to serve as outstanding representatives of SDYS.

Assistant Principals also occupy an important leadership position in the Showcase ensembles. They are expected to have exemplary musical preparation and to foster a respectful and cooperative atmosphere and environment within their respective section and the ensemble. They must also be prepared to take over the musical responsibilities of the principal chair in the event that the principal is absent.

Woodwind, brass, and percussion principals in Sinfonia will be required to participate in WindSymphony; the additional ensemble fee will be waived. Additionally, principal violin I, assistant principal violin I, principal viola, and principal cello will form a “core quartet” coached by Music Director Jeff Edmons beginning in February, and their chamber music fee will be waived. If no principal or assistant principal is selected, the highest seated musician will participate.

Applying For a Leadership Position

Choosing to apply and audition for a leadership position is an important decision. Principals serve as artistic leaders and role models in their ensemble. They must exhibit exemplary musical preparation, maturity, and leadership as representatives of their sections. Additional criteria for selection include a positive attitude, appropriate behavior, getting along well with others, coming to rehearsal prepared and on time, staying within the attendance policy, and not being dismissed or withdrawing from SDYS for any reason throughout the entire previous season.

Musicians who wish to be considered for a leadership position must apply during the registration process. They must also prepare additional audition requirements. Just because a student may sit in the first chair does not mean that the student is a principal. Students must apply for and earn the position. Musicians and their parent or guardian will be required to submit a signed Commitment Form and tuition before they are confirmed in a leadership position.

Students who do not fulfill their leadership responsibilities or exceed the attendance policy will lose their leadership position in both ensembles (when applicable), will be moved to the back of the section for the remainder of the season, and will need to pay the second ensemble fee (when applicable). Like all students, leadership students who exceed the attendance policy in any concert period will not be permitted to perform in that concert.

Additional details, including audition requirements, can be found in the Audition Handbook.

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ATTENDANCEParticipation in SDYS requires a substantial commitment to weekly rehearsals, practice, and concert performances. Consistent, weekly attendance at rehearsals is not only a requirement for musicians in the Showcase ensembles, but it is also essential to creating strong musical ensembles. You may have to choose between joining SDYS and other activities. Please carefully review the attendance guidelines and rehearsal/concert schedule before making the decision to audition.

Rehearsal Attendance

All musicians are expected to be at the rehearsals listed on the season calendar. Musicians involved in other activities must be able to make the attendance commitment outlined below for the full duration of the season. Musicians are required to be at rehearsal by the call time, and they are expected to be in their seats, warmed up, tuned, and ready for the conductor’s downbeat. Attendance is taken at the beginning of rehearsal prior to the conductor’s first downbeat. Arrival after the attendance has been taken must be reported to the conductor to be recorded as a late arrival.

Music competitions and festivals conflicting with rehearsals listed in the season calendar count toward the number of absences allowed. Absences due to illness or emergency also count toward the total number of allowed absences, so please plan accordingly. High school juniors and seniors may request one additional absence for extenuating circumstances related to college testing/auditions/visits. Such requests will be reviewed on a case-by-case basis and may or may not be excused. Musicians who do not stay within the attendance policy will be excluded from performing in the next concert and will be moved to the back of the section for the remainder of the season except in extreme circumstances. Recurring absences or excessive late arrivals and early departures from rehearsals may result in dismissal from SDYS at the discretion of the President and CEO.

If a musician is not present, the ensemble diminishes. Each musician is significant to the integrity of his/ her ensemble.

Absence Reporting

It is important for all musicians and their families to communicate with SDYS regarding any expected absence from a rehearsal. Absences, late arrivals, or early departures must be reported at least ONE WEEK in advance (except in an emergency situation). All requests must be submitted by the parent or legal guardian, unless the student is 18+ years old. Please report on the “Report an Absence” clipboard at rehearsal or complete the online absence form on the website www.sdys.org. A reason for the absence is required. In the event of an absence due to unexpected circumstances, please call the SDYS office at 619.233.3232 x 111 or email Cecilia Vega, Program Assistant, [email protected] within 24 hours of the absence.

HERE’S HOW TO REPORT AN ABSENCE:

Go to www.sdys.org to log onto the student portal and report an

absence at least 1 week in advance. Absences must be submitted by the

primary or secondary adult. They will not be considered if they are

submitted by the student.

SHOWCASE ENSEMBLES MUSICIANS MAY NOT HAVE:More than 3 absences in the first concert period (Sept. 7-Nov. 24)More than 3 absences in the second concert period (Dec. 5-Mar. 15)More than 3 absences in the third concert period (Mar. 21-June 6)

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Concert Attendance

Attendance at concerts and dress rehearsals is mandatory. Concert absences will result in being reseated to the back of the section for the following concert period and for the remainder of the season. Students who miss the dress rehearsal will not be permitted to perform at the concert.

The ONLY exceptions to this policy will be in the case of a credit and enrollment-based school music program concert or for an extreme family emergency. Concert absences for any other reason will result in the enforcement of the policy above. In the case of a family emergency, SDYS staff will review any emergency-based concert absence request on a case-by-case basis for a final determination.

Concert periods are detailed on the calendar. Other performances may be scheduled during the season.

Reminder: Absences must be reported in advance at www.sdys.org.

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REHEARSALS AND LOGISTICS

SATURDAY REHEARSAL SCHEDULE Wind Symphony 8:30 to 10:30 AM (Call time 8:15 AM)Sinfonia 11:00 AM to 1:00 PM (Call time 10:45 AM)Concert Orchestra 1:15 to 3:15 PM (Call time 1:00 PM)Concert Winds 3:30 to 5:15 PM (Call time 3:15 PM)

Rehearsals begin on September 7, 2019 Reherasal Location: Casa del Prado, Balboa Park

Call Time and Conductor’s Downbeat

Musicians are expected to be at the rehearsal room by the call time. Musicians must be seated, warmed up, tuned and ready by the conductor’s downbeat time. Students are recorded as late if they are not seated by the conductor’s downbeat time.

Rehearsal Attire

Students may wear casual clothing to rehearsal. However, they are expected to exercise good judgment and taste in their attire. Clothing should be respectful to fellow students, parents, and artistic faculty and should not cause distractions in the rehearsal environment. Hats and open-toed shoes (such as sandals or flip-flops) should not be worn.

Rehearsal Preparation

Musicians are expected to practice their ensemble music between rehearsals to make the rehearsals enjoyable and productive for all.

Rehearsal Etiquette

Musicians are expected to take personal responsibility for the following:

• to arrive at rehearsals before call time, • to be seated, warmed up, tuned, and ready for the conductor’s downbeat, • to follow directions from the conductor, be respectful, and participate fully in rehearsal, • to have the current music in their folder and on their stand, • to have a pencil and eraser for note taking, • to have extra instrument supplies in their case (strings and reeds, etc.), • to store instruments properly during rehearsal breaks, and• to respect SDYS artistic, production, and other staff members as well as fellow SDYS students and guests.

Minor Injuries or Instrument Repairs

In order to augment their musical understanding of the repertoire, musicians are expected to attend rehearsals even if their instrument is being repaired or if they have a minor personal injury. Communication about any absence for any reason is imperative for the conductor’s planning.

Merchandise for Sale

SDYS sells some merchandise at rehearsals:

• Snacks• Instrument Supplies• Bow ties• Black tights• Instrument supplies• Window clings• Leather music folders • Concert CDs (if available, with suggested donation) • SDYS T-shirts and hoodies (if available)

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Parking for Rehearsals

Parking in Balboa Park on Saturdays and Sundays can sometimes take time and patience. To ensure timely arrival at rehearsal, musicians can be dropped off curbside on Village Place outside the Casa del Prado building and make their way to rehearsal while the driver finds parking. Difficulty parking is not an acceptable reason for tardiness.

Parking is typically available in the Inspiration Point Lot near Park Boulevard and Presidents Way. A free tram runs from there to Plaza de Panama outside the San Diego Museum of Art. This is a short walk to the rehearsal rooms in the Casa del Prado. For more information about the Balboa Park tram and parking, please visit www.balboapark.org/visit/parking/.

Balboa Park is very active with cultural events, recreational activities, and large civic events such as runs and parades. Every Thursday, SDYS staff will email families a Weekly Update, which will give notice of known events in and around Balboa Park that might cause traffic delays so you can plan accordingly.

Cell Phone Policy

Student use of cell phones during rehearsals will result in the phone being confiscated and returned after the rehearsal. A recurring violation of this policy may result in dismissal from SDYS.

Conduct and Behavior

Any musician who exhibits inappropriate behavior at rehearsals, concerts, or activities jeopardizes his/her good standing and may be dismissed from SDYS. Examples include, but are not limited to:

If any musician does not feel safe, s/he should speak to an SDYS staff member immediately.

SDYS maintains a drug-free workplace. Illegal drug use by musicians will not be tolerated and will result in the musician’s dismissal from the program. Adults who smoke should do so away from the rehearsal rooms and buildings. Smoking in Balboa Park is prohibited and may result in fines imposed by city staff.

Dismissal from SDYS

The final decision regarding dismissal from SDYS programs for excessive absences, excessive late arrivals or early departures, missing a concert, unacceptable conduct, or failure to uphold any other required policy or agreement of participation in the respective SDYS program or ensemble will be made by the President and CEO. Tuition refunds are not provided to musicians dismissed from SDYS, and students dismissed from an ensemble are ineligible to join another ensemble during the season.

• failure to request absences,• disrespect toward others,• failure to follow instructions,• verbal or physical threats toward others,• horseplay, harassment, intimidation, or bullying,

• inappropriate physical contact or gestures of affection, e.g., kissing or holding hands, • inappropriate language, or• any other inappropriate behavior that undermines the integrity of the ensemble.

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MUSIC AND INSTRUMENTSMusic Distribution

New music is distributed at the first rehearsal of the season and after each concert. If a musician is absent on the music distribution day, s/he will need to contact the SDYS office to schedule a time to pick up any new music that was distributed.

All music must be returned to SDYS after each concert. Musicians should not depend on their stand partner and are required to bring their own music to each rehearsal and concert.

Replacement Music

Any musician who loses or damages his/her music will be required to pay a $5 replacement fee per part. Musicians may request a replacement for lost music online at www.sdys.org under the “Current Musicians” tab.

Instruments

Except for percussionists, students are required to transport their own instruments to rehearsals and concerts throughout the entire season. This includes large instruments.

Instrument Supplies

A limited selection of instrument supplies is available for purchase at rehearsals. Please ask a Production Assistant or the Instrument Librarian if you are looking for a particular item.

Instrument Insurance

SDYS is not liable for loss or damage to instruments when musicians have them at rehearsals, concerts, or in transit. Families are encouraged to add valuable instruments to their personal property insurance. Accidents do happen. Musicians are expected to take care of their own instruments and respect other musicians’ property.

Loaned Instruments

SDYS has a large inventory of purchased or donated instruments. If you are unable to buy or rent an appropriate instrument, please contact us, and we may be able to lend you an instrument. In situations where your instrument has to be repaired, we may be able to lend you an instrument for a short period of time. Do not repair your own instrument! Families accept liability for any damage or loss of SDYS instruments that occur while the instrument is on loan. The instrument loan policy is available from the Instrument Librarian, Charlie Perkes at [email protected]. A deposit of 10% of the value of the instrument is required at the time of the loan and will be returned when the instrument is returned in good condition.

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CONCERTSShowcase Ensembles Concert Schedule

Saturday, Nov. 23 or Sunday, 24, 2019Sunday, March 15, 2020Saturday, June 6, 2020

Concert days are exciting events that enable SDYS musicians to share their talents and progress as an ensemble. They start with a dress rehearsal at the venue, followed by a concert for families, friends, and supporters. All musicians are required to stay for the duration of each concert in which they participate. Students who miss the dress rehearsal will not be permitted to perform at the concert. Exceptions can be made in advance for extreme circumstances on a case-by-case basis.

Dress Rehearsals and Call Times

Dress rehearsals are an important part of the concert experience to help the ensemble adjust to new acoustics in the concert hall. We publish call times in the Weekly Update approximately three weeks in advance. Musicians need to arrive at the concert venue by the call time in their concert attire.

Concert Attire

Concert attire is a visual representation of the artistic excellence we present on stage. Students will not be allowed to participate in the group photo or perform at the concert without wearing either sets of the appropriate concert attire listed below.

Male Attire:• Black suit jacket,• Black dress pants,• White dress shirt,• Black bow tie,• Black socks, and• Black dress shoes.

SDYS often has a limited amount of concert attire which has been donated. If you would like further information about what is available, or if you would like to donate concert attire, please contact the office at 619.233.3232.

Concert Tickets

Families and friends are encouraged to attend concerts and events where musicians perform. Most concerts require paid tickets, which will be available at www.sdys.org in late September. The Weekly Update email will also contain a link to order your tickets and details on discounted tickets for SDYS families.

Photography and Recording

Due to copyright, privacy, and royalty issues we do not allow photography, audio or video recordingat concerts. SDYS usually records one concert and will notify families when recordings are available.

Female Attire: • Black dress or black skirt below the knee, or black dress pants,• Black shirt,• Black tights, and• Black dress shoes. No spike heels.• No sparkly jewelry or hair accessories.• No backless, sleeveless, or spaghetti straps without a jacket.• Shoulders must be covered.

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OTHER INFORMATIONSchool Music Programs and Private Lessons

All musicians are strongly encouraged to actively participate in their school/college string, band, or orchestra program. The opportunity to participate and grow as musicians in a collective school ensemble is a vital and valuable experience. SDYS seeks to partner with school music programs, not replace them.

Private music lessons are also recommended in order to help students learn valuable musical skills that cannot be taught in a large ensemble setting.

Family Involvement

Families are important partners in their musician’s participation and development through SDYS programs. Musicians’ success at SDYS is the result of dedicated families who help their children understand the importance of practicing, being on time, and contributing to the ensemble. All rehearsals are open to the public. Families are encouraged to visit rehearsals to witness their musician’s musical journey and to enjoy the other ensembles. However, in order not to distract the students and conductors’ rehearsal process, families should not eat, chat, or work in the rehearsal room.

Due to copyright, privacy, and royalty issues we do not allow photography, audio or video recording at rehearsals.

Volunteering

Rehearsal days are very busy with about 600 musicians moving through our rehearsal rooms. Please feel free to ask the production staff if they would like assistance with anything. The Weekly Update will also include opportunities for parent volunteers. All volunteers are required to read and sign the Volunteer Waiver before volunteering. Thank you in advance for your time and help!

Musicians who help on a consistent basis may record their volunteer time as community service hours for school. Families who receive need-based tuition assistance have additional volunteer requirements, which are outlined in the Tuition and Tuition Assistance section of the Audition Handbook.

Communication

SDYS’ communication with musicians and their families is essential. To enable good communication we ask that you keep the administrative staff up to date with any email, phone, and address changes. Important SDYS communication will be sent to all email addresses provided in the registration application. Primary and secondary contacts are responsible for reading SDYS correspondence. Students over 18 who would like to become primary contacts need to contact SDYS.

We email a Weekly Update every Thursday with important information for all families, and we send ensemble-specific emails on Tuesday. Weekly Updates are archived on the website at www.sdys.org/updates for reference. Please read these emails so you can stay up to date with your musicians’ SDYS activities. Please ensure emails from “@sdys.org” are not blocked as spam.

Rehearsal schedules and Weekly Updates can be found on www.sdys.orgunder the “Current Musicians” tab. Follow us on the SDYS Facebook, Twitter, Google Plus, and YouTube accounts available through the buttons on www.sdys.org.

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Notice boards outside the rehearsal rooms display information about music-related activities. These events are not endorsed by SDYS.

Any questions can be directed to Brenna Casey, Conservatory Program Coordinator, at [email protected].

Additional Opportunities

SDYS often offers additional opportunities such as mentoring, music library, theory, chamber music, free concert tickets, and more. Please check out www.sdys.org for additional information.

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SDYS Showcase Program Rehearsals and Concerts:Season Calendar 2019-2020

Wind Symphony • 8:30 to 10:30 AMSinfonia • 11:00 AM to 1:00 PM

Concert Orchestra • 1:15 to 3:15 PMConcert Winds • 3:30 to 5:15 PM

Rehearsals Day Dates Activities

N/A Saturday 8/24/2019 "Season's First Downbeat"

Labor Day Weekend Saturday 8/31/2019 No Rehearsals

1 Saturday 9/7/2019 Rehearsals


Photo Day (3) Saturday 9/21/2019 Rehearsals










Showcase Concert Saturday or Sunday 11/23-24/2019 Showcase ConcertVenue & Time TBD

No more than 3 absences.

Thanksgiving Weekend Saturday 11/30/2019 No Rehearsals

1 (6:15-8:15 PM) Thursday 12/5/2019 Wind Symphony Rehearsal

1 (5:30-7:30 PM) Sunday 12/8/2019 Sinfonia & Concert Winds Rehearsal

1 (6:15-8:15 PM) Monday 12/9/2019 Concert Orchestra Rehearsal


Winter Break Saturday 12/21/2019 No Rehearsals




MLK Weekend (4) Saturday 01/18/2020 Rehearsals



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President's Day Weekend Saturday 2/15/2020 No Rehearsals





Music Educators Concert Sunday 3/15/2020 Showcase ConcertVenue & Time TBD





Spring Break Saturday 4/11/2020 No Rehearsals






Memorial Day Weekend Saturday 5/23/2020 No Rehearsals


Balboa Park Concert Friday 6/5/2020 Concert Orchestra, Sinfonia

Balboa Park Concert Saturday 6/6/2020 Concert Winds, Wind Symphony


All concert and rehearsal dates may be subject to change.

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2019-2020 COMMITMENT FORM FOR PRINCIPALS AND ASSISTANT PRINCIPALS AT THE SHOWCASE LEVEL

CONGRATULATIONS!

You have successfully auditioned for the leadership position of principal or assistant principal. Your leadership position comes with additional responsibilities and commitments to preparation and conduct. The leadership position requires you to give high priority to SDYS in relation to other activities.

Principals serve as artistic leaders and role models in their ensemble. They must exhibit exemplary musical preparation, maturity, and leadership as representatives of their sections. Additional criteria for selection include a positive attitude, appropriate behavior, getting along well with others, coming to rehearsal prepared and on time, and staying within the attendance policy, and not having withdrawn from or not having been dismissed by SDYS for any reason throughout the entire previous season.

Principal chair students work directly with the conductor to facilitate rehearsals and to interact with the members of their sections. Principal chair students must follow attendance policies as stated in this handbook and must prioritize their participation in SDYS. They are expected to serve as outstanding representatives of SDYS.

LEADERSHIP RESPONSIBILITIES

Principals and assistant principals in Showcase are required to participate in at least one of the following leadership opportunities:

• Mentor Beginning, Inspiration, or Community Program musicians, • Assist in the Music Library, or • Participate in a chamber music ensemble.*

*Violin 1 principal and assistant principal, viola principal, and cello principal are required to participate in a string quartet.

Woodwind, brass, and percussion principals in Sinfonia will be required to participate in Wind Symphony unless the student plays two different instruments in both ensembles; the additional ensemble fee will be waived. Additionally, principal violin 1, assistant principal violin 1, principal viola, and principal bass will form a “core quartet” coached by Music Director Jeff Edmons beginning in February and their chamber music fee will be waived.

Additional information about these opportunities, such as the time commitment and detailed descriptions, will be available shortly after the season begins.

Please read carefully the entire SDYS 2019-2020 Showcase Level Musicians’ Handbook before accepting a leadership position in Showcase. To secure your place as a principal or assistant principal, please read carefully the below statements. You are required to agree with these statements, sign, and submit the commitment form to SDYS no later than Thursday, August 1. Failure to agree or sign the commitment form will result in the loss of a leadership position and a reseat in the ensembles.

CONDUCT

I understand that my leadership position requires me to set an example for other members of the Showcase Level through musical and personal conduct. I understand that disruptive or disrespectful behavior toward other students, peers, or adults will not be tolerated. I commit to set the highest standards of decorum and respect in my role as a leader in the Showcase Level and to be a positive example at all times as a musician and as a citizen.

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REHEARSAL TIMES

I understand that on-time arrival at rehearsals, dress rehearsals, and concerts is essential to the integrity of the ensembles. I commit to the rehearsal, dress rehearsal, and concert times detailed in the season calendar. I will arrive at the call time, warm up, and be ready for the conductor’s downbeat.

I understand that high school juniors and seniors may request one additional absence for extenuating circumstances related to college testing/auditions/visits. I understand such requests will be reviewed on a case-by-case basis and may or may not be excused.

I understand that absences due to illness or emergency count toward the total number of allowed absences, so I will plan accordingly.

I understand that recurring absences over these limits or excessive late arrivals and early departures from rehearsals may result in dismissal from SDYS at the discretion of the President and CEO.

REHEARSAL & CONCERT ATTENDANCE

I commit to all of the rehearsal dates, dress rehearsal dates, and concert dates as detailed in the season calendar. I will not be absent from any dress rehearsal or concert on the season calendar.

I understand that as a leader in the Showcase Program, weekly attendance is expected. I will prioritize my SDYS obligations and minimize my rehearsal absences. I understand that I cannot have more than three (3) absences in ANY concert period as outlined in the Season Calendar. If I do not stay within the attendance policy, I will be excluded from performing in the next concert and will be moved to the back of the section in the following concert period.

I understand the attendance policy. If I need to be absent, I will report it at least one week in advance at www.sdys.org (except in emergency situations).

MUSICAL PREPARATION

I understand that having a leadership position in the Showcase Level requires me to prepare thoroughly and practice all music before rehearsals. I commit to full and thorough musical preparation of all assigned music each week. Lack of weekly pre-rehearsal musical preparation slows the pacing and effectiveness of rehearsals, detracts from the rehearsals, and is a sign of disrespect to the ensemble. I understand that lack of musical preparation is not acceptable.

I also understand that if I am absent from a rehearsal it is my responsibility to contact the conductor before the next rehearsal to receive updates on musical preparation that I missed and to acquire and prepare any new music that may have been distributed ahead of time in preparation for my return to the next rehearsal.

I understand that if I do not fulfill my leadership responsibilities or exceed the attendance policy, I will lose my leadership position in both ensembles (when applicable), will be moved to the back of the section for the remainder of the season, and will need to pay the second ensemble fee (when applicable). I understand that if I exceed the attendance policy in any concert period, I will not be permitted to perform in that concert.

I agree to all of the commitments outlined above in the 2019-2020 Commitment Form for Principals and Assistant Principals in the Showcase Program. I understand that these policies in some cases may supersede the SDYS policies outlined in the Showcase Program Musicians’ Handbook.

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MUSICIAN’S NAME

MUSICIAN’S SIGNATURE

DATE

PRIMARY ADULT’S NAME

PRIMARY ADULT’S SIGNATURE (IF MUSICIAN IS UNDER 18)

DATE

This commitment form must be submitted to SDYS by July 10, 2019 to hold the position.

Email it to [email protected] or mail it to:

Brenna CaseyConservatory Program Coordinator San Diego Youth Symphony and Conservatory1650 El Prado, #207ASan Diego, CA 92101

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MEDIA RELEASE

Pursuant to the furtherance of the purposes, goals, and objectives of SDYS, and for no other consideration or compensation, I hereby irrevocably grant to SDYS and its officers, directors, and employees the permission to use my child’s name, likeness and biographical data incident to practices, recitals and other performances with SDYS, and the right to take photographs or record audio or video of my child’s practices, recitals and other performances with SDYS, and to use such photographs and video or audio recordings for any SDYS purposes. In granting the above permission, I hereby irrevocably relinquish all right, title, or interest in the above mentioned photographs and/or recordings and all rights of authorship or of performance as may apply and hereby assign to SDYS all copyrights arising with respect to my child’s practices, recitals and other performances with SDYS. Additionally, I hereby irrevocably grant SDYS, its officers, employees, and licensees permission to reproduce, use, or publish such photos and/or recordings in all media, whether now known or hereafter existing, for any SDYS purposes, with no additional compensation being due to me or my child. Additionally, I hereby irrevocably release SDYS, its officers, directors, employees, and licensees from any and all claims that my child may now or hereafter have for libel, defamation, invasion of privacy or right of publicity, infringement of copyright, or violation of any other right arising out of or relating to any utilization of my child’s name, likeness or biographical data, the practices, recitals and other performances with SDYS and all related photos and/or recordings.

MEDICAL RELEASE

I agree, on behalf of myself and/or on behalf of my child, beginning on the date of execution of this Release, to give consent to SDYS to obtain all emergency dental or medical care prescribed from a duly licensed physician (M.D.) or dentist (D.D.S.). This care may be given under whatever conditions are necessary to preserve life, limb, or the wellbeing of me or my dependent.

HOLD HARMLESS AND LIABILITY RELEASE

As a condition of my child’s participation in any activity sponsored by or associated with SDYS, I agree to and hereby irrevocably waive all claims on behalf of myself and/or my child against SDYS and to indemnify and hold SDYS, its officers, directors, and employees, the City of San Diego, and the San Diego Park and Recreation Department (“Released Parties”) harmless from any and all liability or claims that I, my child or anyone else on behalf of my child or otherwise may have against the Released Parties or that any other person, entity, my child or I may have against the Released Parties because of any death, bodily injury, personal injury, or illness, or because of any loss to property that may arise out of or in any way be connected with my child’s participation in any activity sponsored by or associated with SDYS and any Released Parties’ activity related thereto. I will also allow the Released Parties to transport me and/or my child in an emergency circumstance. I further acknowledge that the Released Parties do not provide any type of insurance including liability or medical coverage for any child who participates in any SDYS activity. I hereby state that it is my intention in executing this Release that the same shall be effective as a bar to each and every claim, complaint, action, debts, promises, demand, cause of action, obligation, damage, liability, charge, attorneys’ fees and costs herein above released. I hereby expressly waive and relinquish all of my rights and benefits, if any, arising under the provisions of California Civil Code § 1542, which provides: A GENERAL RELEASE DOES NOT EXTEND TO CLAIMS WHICH THE CREDITOR DOES NOT KNOW OR SUSPECT TO EXIST IN HIS OR HER FAVOR AT THE TIME OF EXECUTING THE RELEASE, WHICH IF KNOWN BY HIM OR HER MUST HAVE MATERIALLY AFFECTED HIS OR HER SETTLEMENT WITH THE DEBTOR. I hereby expressly agree that the above releases apply to all unknown, unsuspected and unanticipated claims, liabilities and causes of action which I, my child or any other party may have against the Released Parties which have arisen, occurred or existed at any time prior to the date of this Release or after.

LIABILITY RELEASES FOR SAN DIEGO YOUTH SYMPHONY AND CONSERVATORY (SDYS)

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VOLUNTEER AGREEMENT AND RELEASE FROM LIABILITY

1. I agree to volunteer with the San Diego Youth Symphony and Conservatory (SDYS) in the 2019-2020 concert season.

2. As a volunteer, I understand that I control the dates and times when I do the work and that SDYS is not responsible for scheduling my volunteer work. I also understand that I will not be compensated for any time spent volunteering, nor am I entitled to benefits, including employment insurance benefits upon the termination of this agreement or as a result of this service.

3. I am aware that participation as a volunteer may require periods of administrative duties, standing, sitting, or lifting and carrying up to 40 pounds and will require the exercise of reasonable care to avoid injury. I am voluntarily participating in this activity with knowledge of the hazards and potential dangers involved, and I agree to accept any and all risks of personal injury and property damage.

4. As consideration for volunteering for SDYS I hereby agree that I, and my assignees, heirs, guardians, and legal representatives, will not make a claim against or sue SDYS or its employees, agents or contractors for injury or damage resulting from the negligence, whether active or passive, or other acts, however caused, by any of its officers, employees, agents, or contractors of SDYS as a result of my volunteering. I HEREBY RELEASE AND DISCHARGE SDYS AND ITS OFFICERS, EMPLOYEES, AGENTS AND CONTRACTORS FROM ALL ACTIONS, CLAIMS, OR DEMANDS THAT I, MY HEIRS, GUARDIANS, AND LEGAL REPRESENTATIVES NOW HAVE, OR MAY HAVE IN THE FUTURE, FOR INJURY OR DAMAGE RESULTING FROM MY PARTICIPATION IN THE PROJECT.

5. I UNDERSTAND THAT IF I AM INJURED IN THE COURSE OF THE PROJECT, I AM NOT COVERED BY SDYS’ WORKERS’ COMPENSATION PROGRAM. I authorize SDYS to seek emergency medical treatment on my behalf in case of injury, accident or illness to me arising from my involvement as a volunteer. I understand that I will be responsible for medical costs incurred by such accident, illness or injury.

6. I agree and understand that injuries or losses to others, such as co-workers or the person(s) being helped, may occur as a result of my negligent or intentional acts during volunteer service, and that to avoid such harm, I must exercise care and act responsibly in serving others.

7. If any injury or loss to another does occur due to my intentional actions or due to my negligent actions arising outside of the scope of my volunteer activities, I will accept the liability for and repair, or make reparations for, the harm done.

8. I understand that the materials and tools provided by SDYS are and remain the property of SDYS, and I agree to return these tools and any remaining materials to SDYS at the end of my volunteer service.

9. I HAVE CAREFULLY READ THIS AGREEMENT AND FULLY UNDERSTAND ITS CONTENTS. I AM AWARE THAT THIS IS A RELEASE OF LIABILITY, AND I SIGN IT OF MY OWN FREE WILL.

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1650 El Prado #207A, San Diego, CA 92101619.233.3232 • www.sdys.org

sdys 2019–2020 musicians’ handbook showcase

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