Minutes of the Bids and Awards Committee Meeting Opening of Bids for the Procurement of Catering Services

Septembers, 2019 BPK Function Room, DOST-PCAARRD, Los Banos, Laguna

Attendance Bids and Awards Committee

Dr. Melvin B. Carlos, Chairperson Dr. Leila C. America, Vice-Chairperson Dr. Richard E. Amansec, Member Dr, Mari-Ann M. Acedera, Provisional Member

Technical Worlting Group (TWG) for Equipment/Services Engr. Wilmar J . Lastimosa, Head

Secretariat Ms. Elyver B. Maligalig Ms. Pamela A. Centeno Ms. Lilia V. Reyes

End User: Ms. Glenda P. Lantacon, FAD

Bidder: Ms. Theresa Angeline Pantastico and Ms. Alexis A. Lagdan, Tita Tes Fud Counter & Catering Services Ms. Jeanny P. Francisco and Ms. Sharon Ambrocio, Aing Loid's Eatery Ms. Ma. Lea M. Cabarrutias, Berris Cuisine

II, Agenda Opening of Bids for the Procurement of Catering Services with an Approved Budget for the Contract of PhP939,405.00

III. Call to Order Dr. Carlos called the meeting to order at 10:10 A.M.

IV. HIglillglits of Meeting A matrix of Checklist of Technical and Financial Requirements was distributed to the BAC Members, TWG Head, and End-user for individual checking of the required documents.

Dr, Carlos welcomed the group to the opening of bids for the Procurement of Catering Services. He stated that this is the second bidding and acknowledged the bidders for attending again and hoped that this bidding will be successful.

Ms. Maligalig mentioned that the procedure for the opening of bids will be in accordance with the date and time of submission of bid proposals. For this project, the following sequence shall be observed: 1) Berris Cuisine; 2) Tita Tes Fud Counter & Catering Services; and 3) Aling Loid's Eatery,

Ms. Maligalig assisted by Ms. Centeno proceeded with the opening and reading of the submitted proposals: Eligibility and Technical Components (a) Eligibility Documents -Class "A" Documents:

Berris Cuisine Tita Tes Fud Counter & Catering Services

Aling Loid's Eatery

1. PhilGEPS Certificate of Registration and Membership in accordance with Section 8.5.2 of the IRR.

Platinum Membership valid until February 14, 2020

Platinum Membership valid until October 25, 2019

Platinum Membership valid until June 1, 2020

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2. Statement of all its ongoing government and private contracts, including contracts awarded but not yet started, if any, whether similar or not similar in nature and complexity to the contract to be bid; and Statement of the Bidder's SLCC similar to the contract to be bid (at least one completed contract similar to the Project covering at least twelve (12) months immediately prior to the date of submission and receipt of bids

Makiling Residence Hall January 1,2019-December 31,2021

IRRI-2010 up to present

DAI Global P633,500,00

UPLB (1 year) effective March 14, 2019

ERDB (Barrio Fiesta at PHSA) P576,000.00

Department of Education for April and May 2019

Department of Education, Calamba City P342,425.00 ended last January 25, 2019

Bureau of Plant Industry, Los Banos, Laguna ended last November 20, 2018 P117,850.00

3. NFCC computation in accordance with ITB Clause 5.5 or a committed Line of Credit from a universal or commercial bank

NFCC: P9,867,405.00 CLC: P136,456.00 Land Bank of the Philippines

NFCC; P5,858,045.00 Bank Certificate of Deposit Balance from Land Bank of the Philippines:

P850,845.88

Additional requirement included in the Class "A" documents 1. Registration certificate from SEC, Department of Trade and

Industry (DTI) for sole proprietorship, or CDA for cooperatives;

DTI Cert No. 03719500 valid from 18 September 2015 to 18 September 2020

DTI Cert No. 03334694 valid from September 16,2014 - September 16, 2019

DTI Cert No 03437617 valid from 19 January 2015 to January 19, 2020

2. Mayor's permit issued by the city or municipality where the principal place of business of the prospective bidder is located;

2091-008-2019 valid until January 20,2020

0618-005-2019 valid until January 20, 2020

2937-013-2019 valid until January 20,2020

3. Tax Clearance Certificate per Executive Order 398, series of 2005, as finally reviewed and approved by the BIR;

TIN: 132-429-858-000 valid until Decembers, 2019

TIN: 219-412-763-00 valid until July 18, 2020

TIN: 407-666-428-000 valid until March 25, 2020

4. Audited Financial Statements showing, among others, the prospective bidder's total and current assets and liabilities stamped "received" by the Bureau of Internal Revenue or its duly accredited and authorized institutions, for the preceding calendar year which should not be earlier than two years from the date of bid submission; and

Stamped received by BIR for the year December 31,2017 and 2018 on April

5, 2019

Stamped received by BIR for the year ended December 2017 on

August 9,2018

Stamped received by BIR for the year ended December 2017 on April 15,2019; with Zero tax payable for

the year CY2018

Stamped received by BIR for the year ended December 31, 2018 on April 11,2019

5. Latest Income and Business Tax Returns filed and paid through the BIR Electronic Filing and Payment System (eFPS).

For the Year 2018 filed on January 22, 2019

For the year 2018 filed on April 15, 2019 (zero tax payable)

1̂ 'Qtr CY 2019 filed on April 24, 2019 2''<'QtrCY 2019 filed on July 21, 2019

Class "B" Document:

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Joint Venture Agreement (JVA) in case the joint venture is already in existence, or duly notarized statements from all the potential joint venture partners in accordance with Section 23.1(b) of the IRR

N/A N/A N/A

(b) Technical Documents i, Bid Security

1. Bid Securing Declaration 2. The amount of not less than PhP18.788.10 If bid security

is in cash, cashier's/manager's check, bank draft/guarantee or irrevocable letter of credit; an

3. The amount of not less than PhP46.970.25 if bid security is in Surety Bond;

ii. Conformity with technical specifications, as enumerated and specified in Sections VI and VII of the Bidding Documents; and

ill. Sworn statement in accordance with Section 25,3 of the IRR of RA 9184 and using the form prescribed in Section VIII, Bidding Forms:

a. Duly authorized representative;

b. Authority of the signatory, attached Secretary's Certificate

c. It is not blacklisted d. Authenticity of the docu ments e. Authority to verity f. Disclosure provision; g. Compliance to labor laws and standards

and pay security guards and other private security personnel with prescribed benefits;

h. Bidder's responsibilities; and i. Did not give or pay directly or indirectly any

commission, amount, fee or any form of consideration

V*

V

Ms. Ann Larraine F. Berris-De Leon is the owner and sole proprietor of Berris Cuisine

N/A

V V V V

Duly Notarized on August 21, 2019

Theresa Ageline M, Pantastico is the owner and sole proprietor of Tita Tes Fud Countel and Catering Services

N/A

V V

V Duly Notarized on August 20, 2019

V*

V

Jeanny Polintan Francisco is the owner and sole proprietor of Aloing Loid's Eatery

N/A

V V V

Duly Notarized on August 16,2019

Financial Components a. Bid Form 939,405.00 939,405,00 939,405,00 b. Detailed Financial Proposals 939,405,00 899,685,00 883,115,00

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• Berris Cuisine and Aling Loid's Eatery also submitted cash amounting to PhP18.788.10. The said amount were returned to them since they submitted Bid Securing Declaration duly notarized. *• Only Tita Tes Fud Counter & Catering Services is interested to operate the canteen facility for PCAARRD guests and staff.

Dr. Carlos mentioned that the submission of proposals will still be evaluated by TWG and bidders will be notified of the results of the evaluation. He added that PCAARRD will conduct an early procurement for Catering Services for CY 2020. Ms. Maligalig informed the bidders that TWG will conduct an ocular inspection as part of the post qualification process of the bidding.

With no other matter to be discussed, the meeting was adjourned at 10:52 A.M.

Prepared by: Noted:

Secretariat for Equipment/Services, BAC

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