selection and employment of consultants
TRANSCRIPT
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Selection methods in selectionand employment of
consultants
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Introduction
Consultancy refers to service of a firm,company, corporation, organization,partnership or individual engaged in or able
to be engaged in the business of providingservices in architecture, economics,engineering, surveying or any field of
professional activity.
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Methods of Selection International Competitive Selection Reg. 32
National Competitive Selection Reg. 33.
Restricted Competitive Selection Reg. 34
Single source Selection Reg. 35.
Method of Procurement Limits
International Competitive Selection No Limit
National Competitive Selection Up to Tshs 1,000,000,000
Restricted Competitive Selection Up to Tshs 500,000,000
Single-Source Selection Up to Tshs 300,000,000
Individual Selection Up to 150,000,000/-
Minor Value Procurement Up to Tshs 7,500,000
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Leading CPSP questions
With reference to public procurement Act,explain the procedure to be applied for selectingconsultants (CPSP, Nov 2006 (Q.6 (d))
Explain how you can select a consultant throughapplying the Tanzania Public procurement Actand its Regulations (CPSP, May 2008 (Q.6)
Discuss the basic principle stages of theselection process in employment of consultants(CPSP, Nov 2011 (Q.2)
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Selection Procedures andConditions for Application
Selection procedure based solely on technicalquality Reg. 37;
Selection procedure based on technical quality
with price consideration- Reg. 38; Selection procedure based on the compatibility of
technical proposal and least cost considerationReg. 39; and
Selection procedure based on quality andfixed budget Reg.40. Selection based on Consultants
Qualifications Reg 41;
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Selection Process
Preparation of the terms of reference Reg. 43; Take note of the PEs contribution, Counterpart staff,
training and local firms participation Use Individual Consultant if the PE lacks internal
capacity Preparation of cost estimate and the budget
Reg. 48; Advertising the acquisition of services- Reg. 49;
Preparation of the short list of consultants - Reg.50 and 51; Determination of the selection procedures and
criteria for selection;
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Selection Process (2)
Preparation and issuance of the request forproposal
Inviting the consultants to submit proposals Receipt of proposals Reg. 56;
Allow adequate time for Consultant to submitproposal as per allowed time in the Third Schedule;
Clarification to quarries by Consultant to be givenwithin 3 days
Submission as specified in the Information toConsultants Late submissions to be rejected and be returned
unopened Signed minutes of opening may be provided to
participating firms on request.
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Selection Process (3)
Evaluation of technical proposals Reg. 58; Evaluation of quality minimum five members of evaluation
team working independently;
Use weights given in the RFP as per Sixth Schedule;
Notify consultants of the outcome of the evaluation oftechnical proposal
Evaluation of financial proposal Reg. 60, 61& 62; Opening of FP for only firms who have qualified in the TP
should be invited in the opening ceremony
Evaluation team to consist minimum 3 members.
Ensure that the FP is complete I.e. all items of TP havebeen adequately costed.
Comparison should exclude tax obligations
Take into account of margin of preferences included.
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Selection Process (4)
Evaluation of financial proposal Reg. 60, 61 and62;
Opening of FP for only firms who have qualified in the
TP
should be invited in the opening ceremony Evaluation team to consist minimum 3 members.
Ensure that the FP is completeI.e. all items of TP havebeen adequately costed.
Comparison should exclude tax obligations Take into account of margin of preferences included.
Final evaluation of quality and cost
Will depend on the method of selection used;
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Selection Process (5)
Negotiations and award of the contract to theselected consultant Reg. 66;
Note on the areas of negotiation,
Formation of negotiation team;
Approval of negotiation plan;
How to proceed with negotiations
Award of Contract
Award must be approved by the Tender Board; Notify unsuccessful consultants within a period of one
week.
Send copy of award to Authority for publication.
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Selection Process (6)
Signing the contract Between the procuring entity (PE) and the
consultant
Copy of the award to Authority; Controller andAuditor General;Attorney General andTechnical Audit Unit of MOF
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Questions review Explain how you can select a consultant through applying the Tanzania Public
procurement Act and its Regulations (CPSP, May 2008 (Q.6) Discuss the basic principle stages of the selection process in employment of
consultants(CPSP, Nov 2011 (Q.2) Answer:
The principle stages of the selection of consultancy involve: Preparation of the terms of reference
Preparation of cost estimate and the budget Advertising the acquisition of service Preparation of the shortlist of consultants Determination of the selection procedure and criteria for selection Preparation and issuance of the request for proposal Inviting the consultants to submit proposals
Receipt of proposals Evaluation of technical proposal Evaluation of financial proposal Final evaluation of quality and cost Negotiations and award of contract to the selected consultant and Signing the contract
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Questions review (2)
With reference to public procurement Act, explain theprocedure/methods to be applied for selectingconsultants (CPSP, Nov 2006 (Q.6 (d))
Answer:
1. Selection procedure based solely on technical quality.
This is the procedure whereby the firm which submitted thebest technically acceptable proposal be the first to be invitedfor negotiation. Where no agreement is reached the secondranked firm will be invited for negotiation, the exercise willcontinue until agreement is reached:
The financial envelop containing proposals of firms notsounded for negotiations will be returned un-open to theofferers.
This method can be used for complex and highly specializedassignment
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Selection procedurestarts with evaluation oftechnical proposal,
whereby classified byorder of merit, with theirrespective financialproposals
The technical and
financial proposals beweighted and combinedvalue to be calculated,negotiations will beinitiated with the highestcombined score
Firms whose technical proposalsare retained will be those whoscored equal or above thespecified threshold, only financialproposal unclasp of consultantswho scored equal or above theminimum shall be opened, forcomparative purpose, financialoffer which is considered to be
the lowest shall be invited fornegotiation.
This method is used forassignment of a standard orroutine nature where wellestablished practices andstandard exist
2. Selection based oncombined technical quality
and price consideration
3. Selection based oncompatibility of technicalproposals and least cost
consideration
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4. Selection based on quality andfixed budget:
Under this method the request for proposalsshall indicate the available budget andrequest the consultants to provide their
technical and financial proposals within thebudget.
Technical proposal shall be carried first and priceenvelopes of those scoring above the minimum
shall be opened in public The method may be used when assignment
is simple and can be precisely defined andwhen the budget is fixed