Senior SchoolParent Handbook2020-2021(For Years 7-11)

Dear Parents,

We are very much looking forward to meeting you and to welcoming you as Senior School parents - whether or not the school is new to you. Embarking on your child’s secondary career is a significant step for you and for them. We value your input and support: the relationship between school and parent is a mutually beneficial one and we look forward to engaging with you in the future development of the school.

This pack will provide you with a wealth of information to read and you have also been supplied with a variety of forms which need to be completed in order for us to be able to formally admit your child to the school. Please do read all of the information as it will start to give you a feel for the senior school. You will learn something of our expectations and ethos and we hope this will make you feel all the more reassured.

We work hard to create a partnership between home, school and the pupil in order to enable your child to make the most of their time with us. When you join us, we very much hope you will get involved in the life of the school. There are lots of ways in which you can do this and some of them are outlined in this information.

There are a great many things that are different in our worlds at this present time. Transition will look different this year so we are finding innovative ways to navigate the terrain. Miss Impett, our Director of Pastoral Care and Transition Lead, will be in touch with you soon after half-term to explain this. Things may change of course in light of Government announcements and so we will keep this under review. We will be in touch again later this term when we know more about whether or not we will have any opportunity to meet our incoming Year 7s face to face.

In short, try not to worry too much about the transition to Abbot’s Hill - whether you are a new or existing parent. Your child may not get to visit us before September but everyone else who will join us new in Year 7 is in the same position and will be just as excited and nervous. We are great believers in worrying about the things we can control and trying to let go of those things we cannot. Please therefore reassure them should they have any concerns at all.

On this note, please advise them to try not to worry about any learning that you feel they may be missing at this time. The best piece of advice we can give your child in terms of preparing for September is to read for pleasure. There is lots of evidence about the relationship between reading for pleasure and success at school as we are sure you know.

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Abbot’s Hill is an extraordinary school. At its heart is a vibrant, hardworking community of individuals. All members of this community treat each other with mutual respect and work hard to help each other. We are thrilled that you have chosen to join us. Thank you.

We hope that you find this information helpful and that it will continue to act as a source of reference. If it does not answer all of your questions, please do not hesitate to contact Mrs Doyle who can direct your query accordingly.

Yours sincerely,

Kathryn Gorman Sharon Doyle

Head Deputy Head, Head of Senior School

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Contents

Mission Statement 4

Code of Conduct 5

School Uniform 6

Communication between Parents and the School 9

Academic Information 12

Pupil Information for School Examinations 16

Educating for Adult Life 16

The Pastoral System 18

Learning Support Procedure 22

Equipment 24

The Library 24

Physical Education 25

Music 26

Educational Visits 26

Clubs and Activities 28

Duke of Edinburgh’s Award 28

Health and Safety 29

Accidents and Illness at School 32

The School Day (Senior School) 34

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Mission Statement

Abbot’s Hill is an Independent Day School for girls from Nursery to GCSE and also welcomes boys in our Nursery and Pre-School. The school is committed to ensuring that each pupil is encouraged to reach their full potential academically and socially and to participate in a wide range of extra-curricular activities.

The school’s aim is to create a supportive and sympathetic environment, based on a Christian ethos, in which qualities of compassion, integrity and tolerance, and a sense of responsibility, are fostered in all members of the community. Through its broad based curriculum, the school seeks to recognise each child as an individual with specific capabilities and learning needs. The whole school community is engaged in celebrating the successes of all its members and in enabling growth and development.

We recognise that these aims are achieved with the school, parents and pupils working co-operatively together.

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Code of Conduct

There is one rule for all of us at Abbot's Hill: adults and pupils act with courtesy and consideration for others.

This means that:

− We always respect and value other people's points of view.

− In class, we make it as easy as possible for pupils to learn and staff to teach.

− Bullying, whether physical, verbal, mental or online is totally unacceptable at all times.

− When representing the school off premises we act with courtesy and consideration.

− We look after and respect all visitors to our school.

− We always dress according to the school code and take pride in our appearance.

− We commit to our studies and chosen extra-curricular activities.

− We always respect other people’s possessions and do not borrow them without permission.

− We respect and take care of our school property and grounds.

− We behave sensibly and speak politely to everyone.

− We are punctual to school, activities and commitments.

− We show appreciation by listening attentively, responding appropriately and always acknowledging the work of staff, pupils and visitors.

School Council 2020-21

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School Uniform We actively encourage your child to take pride in their appearance and to wear the uniform well. Your help to achieve this is essential not only in providing the correct uniform but supporting us in the way that it is worn.

All garments must be marked with name tapes at neck or waist; shoes must also be named. Unnamed/unclaimed items of school uniform will be sold as ‘nearly new’ uniform or recycled. Schoolblazer will sew name tapes as an option.

Uniform is available to purchase online from our supplier, schoolblazer – www.schoolblazer.com. A link is available on the school website.

Uniform Shop

All items except shoes, socks and those PE items listed on pages 7 and 8 must be obtained from schoolblazer.

Nearly New Uniform

Nearly new uniform is made available through sales organised from time to time by the Abbot’s Hill School Parents’ Association (AHSPA).

Winter Uniform

All items

− Navy crested fitted blazer; to be available to be worn in school at all times.

− Navy quilted jacket (optional) or other unbranded/plain (no fur) navy or black waterproof coat. This should be worn over blazer. It must be removed upon entering the classroom and is not allowed to be worn in the Dining Room.

− Hat, gloves, scarf (optional) – Any colour from Black Watch tartan; must be plain knit fabric or fleece. These items are only worn outside the school building. No other design of outdoor wear may be worn.

− Cream (long or short sleeved) revere blouse

− Tartan kilt (Black Watch). Kilts must be on the knee or below. (Compulsory)

− Bottle green ‘V’ neck jumper with contrast trim

− Black leather shoes (not suede or canvas) without elaborate trimmings. Maximum heel height 5cm. Shoes must provide adequate support and be suitable for wet weather.

− Black knee length socks / tights (minimum 70 denier).

− Navy trousers (optional)

Summer Uniform

Summer Uniform is worn by Years 8 – 11 for the first part of the Autumn Term and throughout the Summer Term by all year groups. Year 7 wear Winter Uniform when they join us in September.

− Navy crested fitted blazer; to be available to be worn in school at all times

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− Navy summer skirt (on the knee or below) (Compulsory)

− White and sky blue stripe blouse with short sleeves

− Navy summer cardigan

− Navy trousers (optional)

− White over the ankle socks (no trainer socks)

− Shoes as winter

− Flesh coloured tights (Years 9-11)

PE Kit

Items to be obtained from schoolblazer

- Navy crested polo shirt

- Clan Polo Shirt

Cameron: Red

Macneil: Green

MacDonald: Navy

- Navy crested skort

- Navy crested fitness shorts

- Navy crested baselayer top (optional)

- Navy crested baselayer leggings (optional)

- Navy crested midlayer top

- Navy crested tracksuit top

- Navy crested training pants

- Navy swimming costume, one piece

- Coral, light green, white, navy games socks; knee-length (2 pairs)

- Sport socks; white (2 pairs)

- School branded swim cap (compulsory only for Swim Squad swimmers)

- Navy crested swim bag (optional)

- Navy crested games bag

- Navy crested ear warmers (optional)

Other Items

Not available from schoolblazer

Lacrosse stick (distributed during first PE lesson of Autumn Term)

− PE staff to engrave name on side

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Lacrosse goggles (compulsory)

− For normal goggles, please visit https://www.uklacrosse.com/cascade-lacrosse-polyarc-goggles.html. UK Lacrosse have kindly offered a 20% discount to Abbot’s Hill pupils at £39.50 plus postage. Please click on the link and use the code ABBOTSHILL20.

− Please visit www.hattersleysonline.co.uk in order to purchase special goggles that fit over glasses. If you add Bangerz Goggles to your basket and use the code 'goggles2020' at the check, you can secure a price of £34 including postage. Usually this would amount to £44-£48.

Mouth guards (compulsory)

− you can purchase one at a sports shop or wait until September when OPRO visit the school for a bespoke fitting one

Football boots (moulded or screw-in studs)

− name tape sewn on underside of tongue or peel and stick label on inner heel

Indoor trainers for the Sports Hall (not flat heels, non-marking soles)

− name tape sewn on underside of tongue or peel and stick label on inner heel

White outdoor trainers (any colour soles, not flat heels)

− name tape sewn on underside of tongue or peel and stick label on inner heel

Towel for swimming

− name tape sewn by tag

Swimming cap (named)

Combination lock for PE lockers is preferred.

Summer Term Only

Spikes (optional)

− name tape sewn on underside of tongue or peel and stick label on inner heel

Tennis Racket (optional)

− racket must be engraved by PE staff. Cover must also be named.

Hair

Hair must be tidy and it must all be tied up and away from the face with the correct discreet hair accessories.

− Winter: navy / bottle green / black

− Summer: navy / white

No long fringes over the eyes, no obvious colour changes or extremes of fashion (e.g. streaks, glitter, braids or beads) are permitted. Hair must be a conventional style.

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Jewellery and Make-up

− Neck: One discreet religious necklace only (no leather straps etc.)

− Ears: One discreet stud (in each lower lobe of the ear). No other piercings allowed. Ears should only be pierced at a time when suitable healing can take place. Lower lobes can be covered for only up to 6 weeks; any other piercings should be removed.

− Wrists: A watch only. No bracelets or wristbands. No Apple Watches or any other smart watches. A fitness tracker may be worn, but may need to be removed for certain lessons.

− Hands: Neither rings, fake nails nor nail varnish may be worn.

− Make-up: None whatsoever

Any other jewellery will be confiscated and returned at the end of the term. Expensive or precious items should never be brought to school.

General

Pupils must travel to and from school in uniform (not PE Kit) at all times. In very cold weather, a plain black or dark navy non-branded coat may be worn.

We recommend that you purchase a suitable school bag that your child can carry around the large school site.

The school provides all overalls required for Science, Art and Home Economics.

There are optional trips to concerts/theatres out of school time. For these events pupils may wear clothes suitable for the occasion. The dress code will be advised by staff beforehand.

Two lockers are provided for the pupils to keep their belongings, one in your child’s Common Room and one in the PE Locker Room. Suitable padlocks should be purchased for your child to use. A combination lock for PE lockers is preferred.

Communication between Parents and the School

Telephone Calls

When calling the school to speak to a member of staff, please be aware that they could be teaching and may be unable to take your call or respond immediately. The office staff will ask for details and confirm the contact telephone number to return your call. They will then email the member of staff and ask them to call you back when they are available; please be aware that this may be later in the day.

If the call is urgent and the member of staff is unavailable then you will be put through to a senior member of staff.

Text Messages

Emergency/urgent text messages will only be sent to parents in such cases that the school is closed, school buses are late, delays in return times for school trips, fixtures are cancelled etc. The text message may be backed up by an email.

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Emails

This is the preferred method by which the school communicates with our parents. If an email is sent by a parent to an individual member of staff they will receive a reply by that member of staff as soon as it is convenient to do so.

Group emails from school may contain a couple of sentences or paragraphs or may have a letter/document attached. Very occasionally, we may send hard copy letters home, i.e. for residential trips and Prep School fixtures. Please be aware that large group emails can take some time to arrive.

Where appropriate, copies of letters emailed home to parents will also be published on the Parent Portal for reference.

Weekly Bulletin

This is emailed to parents weekly on a Thursday. Whole school communications, as well as those for Nursery, Prep School and the Senior School are included. Such communications can include: event details, end of term timings, Parents’ Evenings reminders, letters for Educational Visits, charity events etc.

eForms

Where possible, we have moved towards sending parents e-forms, rather than sending home hard copy letters with reply slips, which often get lost in the bottom of school bags. This is a very convenient method for parents to respond to us regarding Educational Visits, whole school events such as the Carol Service or for tickets to our school productions.

Printed Communication

We will occasionally send home printed publications such as The Chronicle, our annual magazine. The Parents’ Association may also wish to publicise some of their events by sending home flyers. For important events in the school calendar, we will continue to send home invitations and tickets for Prizegiving, Commemoration Day and the Carol Service.

Parent Portal

We ask you to keep your details and your child’s details up-to-date. These sections of the Parent Portal are editable:

- Adult Personal Details – Address, telephone numbers, email address etc

- Child’s Details – Religion, consents etc.

You can also view important information and communications, such as:-

- Calendar – Full and day view

- Pupil’s Timetable – Full and day view

- Useful links – Twitter, website etc. and some external links

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- Medical – updates must be sent to the School Nurse at nurse@abbotshill.herts.sch.uk

- Weekly menu

- Weekly bulletin

SchoolBase App

The SchoolBase App provides faster, simpler and secure access to key school information for parents. The App gives quick access to timetables and the School Calendar using a 4 digit pin number. It also gives an option to go directly to the full version of SchoolBase without the need for further log in details.

Website

General information is available on our website for parents to view.

Teacher – Parent Consultations

Teacher - Parent Consultations are arranged for each year group and are held from 5.00 – 7.00pm in the Dickinson building. However, if you are unable to attend you are always welcome to attend another Teacher - Parent Consultation evening, by arrangement.

You are requested to confirm your attendance by email. Pupils are invited to attend with their parents.

Please do not bring siblings to a Teacher - Parent Consultation as the meeting should only include the teacher, parent(s) and pupil who is involved in the consultation. There are no staff available to take responsibility for any siblings.

Reporting

Pupils’ academic progress is monitored throughout the school and information to parents may include Grade Cards or reports as well as a Parents’ Consultation evening. These are issued to parents via the Parent Portal. They will stay on the Portal for as long as your child is at Abbot’s Hill.

All communication is spaced throughout the academic year and the timing varies in each year group. Year 11 receive their final report after their GCSE Mock Examinations, not at the end of the summer term.

Year 11 leavers and their parents are invited to attend a Presentation Evening in November to receive their GCSE certificates.

Academic Awards and Commendations

Academic commendations are distributed via end of term mailings. Each department awards these for outstanding effort or attainment in a particular subject.

At the end of the year, on Commemoration Day, Academic Certificates are awarded for each subject, one pupil from Key Stage 3 (Years 7, 8, 9) and one pupil in Key Stage 4 (Years 10 and

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On Commemoration Day, other awards are made to celebrate pupils’ achievements in all aspects of school life.

Abbot’s Hill School Parents’ Association (AHSPA)

At Abbot’s Hill, we are very grateful for the support we receive from our parent body and we have an active Parents’ Association. Regular coffee mornings enable parents to get to know one another and there is a series of events throughout the year for both children and parents to enjoy, including the Fireworks Evening, Year 7 Bingo Night, Summer Social, Charity Ball and Quiz Night.

Academic Information

Years 7, 8 and 9 (Age 11-14)

The curriculum from Year 7 includes Art, Dance, Design, Drama, English, French, Geography, History, Home Economics (Food), Computing, Mathematics, Music, Physical Education, PSHCEE (Personal, Social, Health, Citizenship and Economic Education), Religious Studies and Spanish.

In Years 7 & 8, Science is split into Natural and Physical Sciences and then all three Sciences are taught separately from Year 9.

Full details of the Curriculum are available on our website www.abbotshill.herts.sch.uk. The curriculum may be subject to change.

Pupils are placed into sets across the Year group commensurate with ability in some subjects. They can be moved between sets at any time during the year. English, Mathematics and Science begin to teach the KS4 specifications in Year 9. History, Geography and Religious Studies also teach their KS4 Specifications after the End of Year 9 examinations where possible.

Years 10 and 11 (Age 14-16)

During Year 9, pupils will select the GCSE subjects they wish to study in Years 10 and 11. Staff are available to advise them in their choices of study.

Compulsory ‘Core’ subjects are English Language, English Literature, Mathematics, a Modern Foreign Language, ICT, Religious Studies (short course) and Science. The remaining three subjects are currently selected from the following options:

− Art and Design

− Computer Science

− Dance

− Drama

− French

− Geography

− History

− Home Economics (Food Preparation and Nutrition)

− Media Studies

− Music

− Religious Studies (Full Course)

− Spanish

− GCSE Physical Education − Study

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PSHCEE is studied as a non-examinable subject. Physical Education continues into these two years, with the opportunity of taking the Level 2 Award in Sports Leadership. The curriculum may be subject to change. Most pupils follow the BCS European Computer Driving Licence (ECDL) Extras Level 2 Certificate. It is certified across the full range of available skills and applications taken over 4 modules: Word Processing, Spreadsheets, Presentation and Improving Productivity Using IT. However, a few pupils will follow the Level 1 Certificate which will include 3 modules: Word Processing, Spreadsheets and Presentation.

Study Diaries

Each pupil is given a study diary which contains their timetable, sections to record all homework set, clan points and debit marks, activities undertaken and also a space for your signature. In addition, it contains general information regarding school life, e.g. conduct and responsibilities.

Parents in Years 7 and 8 must sign their child’s study diary each week to show that they have seen the completed homework and use it as an additional method to pass messages/information to staff. The Form Tutor will check the study diary during tutor time each week.

Homework

A homework timetable will be issued at the start of each academic year and updated where appropriate.

Homework is set for the following reasons:

− To reinforce work covered in class

− To encourage independent study, and work outside the classroom

− To prepare the pupils for the next stage of their education, helping self-discipline and planning

Subject teachers will post details of homework, including work set and due dates on the Google Classroom.

Pupils will be encouraged and supported to produce a daily schedule.

− Pupils are responsible for: - writing down homework in their study diary so that it can be understood - checking Google Classroom for details of work set - taking home the appropriate books, paper, Chromebook, reference materials etc.

− Parents are responsible for: - checking that homework has been done and signing the study diary (Years 7 & 8 only) - to note if help has been needed, or whether too little or too much homework has been given and contact the appropriate teacher if this is an on-going problem - giving support and advice but not doing the homework - listening to reading as appropriate

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Occasionally, unfinished work may be given as homework. Individual pupils experiencing difficulties with particular work may be given extra work to complete at home to help their educational progress. Homework is not given to pupils absent through illness or holiday except for Key Stage 4 pupils or exceptional circumstances as agreed by SMT.

Guidelines for the appropriate time to be spent on homework are included with the homework timetable. As some pupils work faster than others, times may vary, but generally Year 7 will be expected to do a maximum of one hour of homework each day. This increases in subsequent years.

If you feel your child is spending an excessive amount of time on homework, please contact the Form Tutor who will then liaise with the appropriate subject teacher. It is acceptable to rule off the work and for you to sign your child’s incomplete homework indicating the length of time they have spent on it (this does, of course, assume that maximum effort has been made during that time).

Written work is often only part of homework; revision throughout the year is an important part of the development of study skills.

If your child would prefer to complete some of the work at school, prep in ICT 1 is supervised from 5.00 – 6.00pm.

Pupils in Years 10 & 11 failing to complete homework will attend compulsory enforced study which takes place during the lunch break.

Pupils in Years 7 - 9 may also be asked to attend enforced study.

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Homework Allocations

Year 7

Year 8

Year 9

Years 10 & 11

Science 40 mins (2 x 20mins)

60 mins (2 x 30mins)

90 mins (3 x 30 mins)

90 mins (3 x 30mins)

Maths 30 mins 30 mins 45 mins 60 mins

English 30 mins 30 mins 30 mins 60 mins

French / Spanish 20 mins each 25 mins each 35 mins each 60 mins in French or Spanish

ICT 20 mins 25 mins 30 mins 0 mins

RS 20 mins per 2 weeks

25 mins per 2 weeks 30 mins 30 mins

Geography 20 mins 25 mins 30 mins

Options – 60 mins each

History 20 mins 25 mins 30 mins

Art 60 mins per ½ term

60 mins per ½ term

60 mins per ½ term

Design 60 mins per ½ term

60 mins per ½ term

60 mins per ½ term

Music 20 mins per 2 weeks

20mins per 2 weeks

20 mins per 2 weeks

Food 60 mins per term

60 mins per term 0

Drama 0 0 0

Media Studies 0 0 0

PE 0 0 0

Dance 0 0 0

Approx. Total Hours 4hrs 5 hrs 6.5 hrs 8hrs max

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Pupil Information for School Examinations School Examinations take place as follows:

Year 10 will complete GCSE projects or non-exam assessments (NEAs) throughout the year and summer examinations for Years 7 – 10 take place in May.

Year 11 will complete GCSE projects or non-exam assessments (NEAs) and moderation of practical subjects throughout the year, mock examinations in December and January and GCSE written papers in the summer term.

Examination rules are as follows:

− Candidates will assemble outside the examination base prior to each session.

− Before entering, pupils must check that they have with them the equipment required for the examinations. Bags must be left outside the examination room. Pens, pencils, etc. must be carried in a clear plastic bag or clear pencil case. No calculator cases or bottles with labels (bottles must be clear) can be taken into the examination room.

− From entering the examination area, examination conditions prevail.

− COMPLETE SILENCE

− NO MOBILE PHONES

− NO ALARM WATCHES OR SMART WATCHES (E.G. APPLE WATCHES OR SIMILAR)

− CALCULATORS, WHERE PERMITTED, WILL BE CLEARED OF ANY PROGRAMMES

− NO MASCOTS

− NO EATING

− Any misconduct, which contravenes usual examination procedure, will result in exclusion from the examination room. This might result in exclusion from all further examinations and the cancellation of those already completed.

Educating for Adult Life PSHCEE

A programme of Personal, Social, Health, Citizenship and Economic Education (PSHCEE) is included in the school curriculum in a weekly timetabled lesson, as well as through the many and varied extra-curricular activities. The aim of PSHCEE is to enable pupils to develop the knowledge, skills and attributes they need to manage their lives, now and in the future. It includes programmes of study skills, citizenship, health and safety, RSE (Relationship and Sex Education) and economic education. Pupils are encouraged to further develop listening skills and to express their own ideas and opinions. They consider issues, which are important in modern society, such as the promotion of self-esteem and assertiveness and the problems of drug and alcohol misuse and bullying.

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Careers Education and Guidance

The aim of careers education and guidance in the school is to prepare all pupils to take their place in society, both as workers and as members of their local community.

Careers work forms an integral part of both the school curriculum and the pastoral system. Time is allocated in all Key Stages within the curriculum. Although the careers work is co-ordinated by the Head of Careers, all tutorial staff are actively involved.

In Year 9, when GCSE subjects and courses are discussed, care is exercised to ensure that the selection of subjects is broad and balanced. Pupils are also guided to sources of information about the qualities and qualifications required in a range of careers. Pupils attend a GCSE options talk and are able to discuss their choices with teaching staff, Form Tutors and the Head of Careers. Parents are integral to this decision-making process and are kept fully involved at every stage of the process.

In Year 10, pupils begin to prepare for their next level of study post GCSE. They are encouraged to explore a wide range of career possibilities; this is aided by the whole year group sitting the Morrisby Profile, and receiving an online report which will help each pupil understand their strengths, look at their options and help them make the right decision about their future. The online profile is a lifelong resource. Pupils may opt to undertake an interview with a Morrisby advisor to discuss their online report. They also gain skills in writing letters of application and CVs. A Post-16 Information Evening is held in the Summer Term with guest speakers who will provide information about the different Post-16 pathways available.

Important decisions concerning future careers are made in Year 11; the transition from school to work, further education or a Post-16 course in school. Every pupil has the opportunity of at least one practice interview with external professionals or a member of staff. A work experience scheme for all Year 11 pupils is in operation to support pupils’ knowledge of working life and transition into employment.

The school has various events that run through the year providing parents with the opportunity to receive further post-16 information from external as well as internal speakers. A Sixth Form Forum is organised in the Autumn Term, where we invite many schools and colleges to provide information to our pupils about prospective schools. This is an invaluable event where pupils and parents have the chance to speak directly with representatives of the different organisations.

The school has a fully equipped Careers Room which is opened at lunchtimes for drop-in sessions. Extensive resources are available to give information on a vast range of careers, Post-16 options and subject courses. The school also has several careers computer packages and Apps which can be accessed by all pupils.

The Morrisby online resources are also available to all pupils in Years 8 and 9. Coupled with dedicated PSHCEE lessons, this provides a framework from which pupils can develop their skills and knowledge.

The Abbot’s Hill Careers website, powered by Success at School, provides an additional resource for all Senior School pupils to explore post-16 options, study skills, careers and employability skills. Parents and pupils are provided with a login.

A careers fair is organised each year with a particular focus e.g. sports, creatives, STEM or public and corporate services. This provides an opportunity for pupils and parents to explore a range of roles and professions.

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The Pastoral System Positive relationships are at the heart of Abbot’s Hill School. We provide a high standard of care for all pupils through a committed and supportive staff.

Each year group is assigned a team of Form Tutors and a Head of Year. Each pupil is then placed with a Form Tutor who is responsible for their care and monitoring their progress throughout the year. Form Tutors see their tutees on a daily basis for registration and each week there is allocated tutor time. Heads of Year oversee all matters relating to the Year group and take a year group assembly or meeting each week.

The Form Tutor is the first point of contact for parents. The Head of Year is available for more serious pastoral concerns. Concerns regarding a curriculum subject should be directed to the relevant subject teacher or Head of Department. Any problems that cannot be resolved by the Form Tutor or Head of Year should be referred to the Director of Pastoral Care, Director of Teaching and Learning or the Deputy Head and ultimately the Headmistress.

Each year group has a year base and access to a common room. Every pupil has a locker in which to keep books and belongings and in addition to that, a separate locker in the PE area for their PE kit. Your child must keep all their belongings in these lockers which should be locked with a padlock.

Senior Staff Key Responsibilities

Deputy Head

− Day to day running of the Senior School

− Curriculum development

− Standards of teaching and learning with Director of Teaching and Learning

− Ultimately responsibility for the well-being, conduct and behaviour of all pupils in the Senior School in conjunction with the Director of Pastoral Care

Director of Pastoral Care

− Overall responsibility for monitoring and supporting the pastoral needs of pupils across the school – in conjunction with the Deputy Head and Head of Prep

− Pastoral transition into Year 7 and transition of new pupils

− Pastoral oversight in liaison with Headmistress, Deputy Head and Head of Prep

Director of Teaching and Learning

− Overall responsibility for the development and implementation of strategies to evaluate the effectiveness of teaching and learning across the whole school

− Co-ordination of assessment and tracking data

− Provision for Gifted and Talented pupils with the Gifted and Talented Co-ordinator

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Assistant Head Senior

− School timetable

− Co-ordinate the Year 9 Options process

− Mark Reading and Prizes

− Extra-curricular programme

− Running of the Rewards System (My Stickers)

− Day to day organisation of events in the Senior School

SENDCo

− Responsible for meeting the individual needs of all children within the school as they occur, seeking to ensure that the learning of all pupils is given equal priority

− To support and advise colleagues on identifying SEND and developing strategies and differentiation for pupils with special needs.

− Provision for pupils with special educational needs

Clans

Abbot's Hill supports a Clan system, in line with our Scottish heritage: MacDonald, Macneil and Cameron. These are led by Clan Captains from Year 11 and enable support, encouragement and friendship across the years. There are several inter-clan competitions during the year. Pupils and staff are placed in a Clan when they join Abbot’s Hill.

Each pupil is given an individual code for the website ‘mystickers.co.uk’ where they log their clan points using the unique code printed on the sticker.

Clan points are awarded by staff for positive contributions to work and school life. They are recorded in each pupil's study diary and on reports. Clan points count towards personal award certificates (Bronze, Silver, Gold and Platinum) and the Clan Cup awarded each term. Every half term there are random draws and best form prizes as well as others offered throughout for milestones.

Assemblies

There are usually two Senior School assemblies each week and these are taken by staff, some with input from the pupils.

There is also an assembly led by the Head of Year.

There is time each week for Form Tutors to spend time with their tutees, checking the study diary, reviewing any areas of concern and discussing any successes. It is also an opportunity for pupils to talk to their Form Tutor if they have any worries. When reports are about to be issued home,

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the pupils will have an opportunity to read these during tutor time and discuss their targets and achievements with their Form Tutor.

Pupils’ Responsibilities

Pupils are strongly encouraged to take responsibility for themselves and others. There are many opportunities to demonstrate this.

Each May, when Year 11 begin their study leave, Year 10 all have an opportunity to help play a role in the smooth running of the school. Roles of Responsibility are decided by the end of the summer term.

The School Council

The School Council is a forum for active and constructive input into the daily life of the school. Elected representatives from a cross-section of the school community meet to discuss issues raised by staff or pupils so that all are aware of what is happening in school, the reasons for it, and can influence changes.

Pupils can also represent their year group on sub-committees that address issues including premises, ICT, catering and curriculum. These are opportunities for pupils to have a more detailed look at specific topics such as refurbishment of common rooms, PSHCEE lessons and Chromebooks.

Discipline

Pupils are expected to conduct themselves in an appropriate manner, respecting the school community, environment and each other.

Minor breaches of discipline are dealt with immediately, with pupils being issued with Debit Marks.

After school detentions are held from 4.45-5.45pm and are set when pupils receive a number of debit marks.

10 Debit Marks - Form Teacher Detention

20 Debit Marks - Head of Year Detention

25 Debit Marks - Senior Management Detention

30 Debit Marks - Deputy Head Detention

Serious breaches of discipline will be investigated and a range of sanctions may be put in place e.g. an after school detention, break and lunchtime isolation, internal and external exclusions and permanent exclusion.

A classroom is staffed during lunchtime, where pupils may be sent for enforced study for classwork and for homework to be completed. After school detentions are used for poor behaviour or a breach of the Code of Conduct. Parents will be notified should this apply to their child. There is a scale of sanctions which, in cases of persistent and serious problems, may result in parents being asked to remove their child, temporarily or permanently from the school.

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Bullying

Abbot's Hill provides a caring, friendly and safe environment for all pupils and staff so that teaching and learning can take place to the benefit of all.

We believe that bullying in whatever form is unacceptable, including cyber bullying. Any incidents should be reported immediately to a member of staff so that they can be dealt with promptly and effectively. There is an Anti-Bullying Policy and Behaviour Policy and these can be viewed on the school website.

We aim to prevent bullying by:

− Fostering respect for each other.

− By promoting an open, positive, friendly and caring atmosphere in which positive self-images and appropriate behaviour in all areas is encouraged

− By promoting an atmosphere in which pupils can share their concerns in confidence.

− A structured PSHCEE programme where bullying and related issues of assertiveness, self-esteem and coping with strong emotions are discussed openly

− Enabling strong teacher pupil relationships.

Items Forbidden on School Premises

No pupil is allowed to bring chewing gum into school. Pupils bringing cigarettes or other tobacco related products, drugs, alcohol and weapons onto the school premises or on the school bus will automatically be suspended or expelled. Individuals in the company of offenders may receive the same punishment.

Mobile Phones and Electronic Equipment

The rules for using a mobile phone take effect as soon as the pupil arrives in school. Mobile phones and electronic devices should be put away as pupils get off the school bus or leave their parent's car. At all other times the phone must be out of sight and switched off.

Pupils in Years 7-9 MUST hand their phones in to their tutor each morning during registration. The phone must also be labelled with the pupil’s name. At the end of the school day, pupils should collect their phones from the Senior School Library. After collection, phones should only be turned on once they are outside the Main House. Pupils can check for messages in their common rooms or outside in the bus shelter or whilst waiting to board their school bus with due care and attention.

Pupils in Years 10 & 11 MUST place their phone in the designated phone locker in their Common Room by 8.10am and collect at 4.30pm. These lockers are locked throughout the day. Year 10 & 11 pupils arriving late or leaving early for a known appointment should hand their phone into Main Reception instead.

The School accepts no responsibility for replacing lost or damaged mobile phones which are brought to school. Parents are advised to ensure their household insurance provides appropriate cover for pupils’ mobile phones. Sanctions for mobile phone infringements are detailed in the Behaviour Policy.

Pupils are able to go to Main Reception to make emergency phone calls.

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We have had a small number of requests from pupils that wish to bring in Kindles and other similar devices from home. We allow this so we can harness an interest in reading and improve this level of independent research. Before a pupil brings in a device from home we need them to complete a Use of Device Form which is signed by you and your child.

On receipt of the form the pupils will be entered onto a register approving this device. Please note that Years 7-9 will be able to bring into school a device that does not have any internet or email access functions and Years 10-11 can bring in devices with internet access but this must be turned off unless permission is given by the subject teacher.

We urge you to check your home insurance documents as these devices will not be covered by the school’s insurance.

Please visit the Parent Portal to download the form.

Pupils in Years 7-11 are issued with a Chromebook that they need to take care of and follow the ‘Acceptable Use Agreement’. Use of internet enabled and other electronic devices is covered by the ‘Acceptable Use Agreement’ which is signed annually.

Learning Support Procedure

General Information

Abbot’s Hill welcomes pupils with a wide range of skills and talents so that their presence will enrich the whole school. Our selection procedures are designed to identify pupils who can benefit from a course aimed at gaining a grade 4 and above at GCSE in a reasonable number of subjects including the core subjects. All teachers are responsible and accountable for the progress and development of the pupils in their class. We aim to enable all pupils to achieve their best in all aspects of school life but we recognise that some are challenged by specific learning difficulties.

Although we are keen to support pupils with learning difficulties, we offer a limited level of support, as we are not a special school with unit facilities.

Pupils may be placed in sets where appropriate to the subject and Year group. In-class learning support is available in exceptional circumstances. It is possible, however, to keep one GCSE option block ‘free’ for private study, thereby reducing the pressure of work. This extra time can be used to reinforce work done in lessons, spend more time on prep, extra reading and research, or to have individual specialist support lessons.

Assessment of Pupils’ Needs

All pupils entering the school are assessed and observed by staff to ensure that we know how best to meet their needs. If it is felt that any pupil is experiencing a learning difficulty, parents are informed and invited to discuss the results of internal assessments. Extra support can be put in place with the agreement of the parents and pupil.

Pupils may experience academic problems from time to time and most are resolved with help from subject teachers. If pupils make less than expected progress, staff may refer them to the Learning Support Department for further assessment. Again, the results are used to ascertain the difficulty and any recommendations felt necessary are discussed with parents, staff and the pupil.

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Parental or Teacher Concerns

If a parent or teacher is concerned about a child’s progress they should discuss this in the first instance with the Form Tutor. Information will be then gathered from subject teachers, reports that have been sent home and previous assessment data. Parents may be requested to complete a Parental Questionnaire. The Learning Support Co-ordinator or the SENDCo will discuss the pupil’s needs with their Form Tutor, subject teachers and parents to decide the next course of action. It may be necessary to conduct diagnostic assessments within school or to recommend that you seek specialist intervention from an Educational Psychologist, Optometrist, Physiotherapist, Speech Therapist or other specialist assessors.

Pupils with a Diagnosed Learning Difficulty

Parents of all pupils with a diagnosed Specific Learning Difficulty (SpLD) must provide the school with an up-to-date Educational Psychologist's report in order that we may best meet the pupil’s needs. Some pupils may have a difficulty other than a SpLD, e.g. Speech and Language Difficulty, Attention Deficit Disorder (ADD) or Autistic Spectrum Disorder, which requires some form of support and monitoring. Any background information, reports from specialists, information relating to previous support should be sent to the school, again so that we can best help your child to progress at Abbot’s Hill. Teaching staff will receive a summary of any reports together with any recommendations that might be useful in the classroom.

Learning Support

Before starting Learning Support lessons, the structure and frequency will be discussed in partnership with the pupil, parents, Learning Support Co-ordinator and SENDCo. Lessons are usually carried out in small groups depending on the pupil’s individual needs.

Pupil passports are written for every pupil that receives extra help. They are updated on a termly basis by Learning Support staff, teachers and pupils and are then sent to parents, who are also invited to contribute.

Progress can be discussed at Parents’ Evenings or during individual meetings if progress is of concern. Our Learning Support base in the Rose Garden is open every morning at 8.00-8.20am so parents can drop in to see the Learning Support team; however an appointment would be required if the matter requires more than a few minutes.

Examination Concessions

All pupils are screened for access arrangements such as extra time in the spring term of Year 9. Pupils identified from screening with a possible weakness in an area related to access arrangements will undergo further testing. All pupils who have been in receipt of access arrangements in Years 7 to 9, will also undergo further testing in areas relevant to their original diagnosis or historical need.

The SENDCo ensures that allowable and appropriate examination concessions are in place for all pupils receiving specialist support. In order for a pupil to receive access arrangements a ‘picture of need’ must be shown. This includes:

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− Historical evidence of a learning difficulty

− Evidence that extra support has been given in school

− Evidence from testing by a specialist assessor no earlier than Year 9 (this must be completed by the SENDCo or Learning Support Co-ordinator)

− JCQ criteria must be met that shows an educational need − Evidence from staff that this is the pupil’s usual way of working in each subject for which

arrangements are in place

− For some access arrangements a letter from a professional may be required, for example, hospital consultant, CAMHS or a Speech and Language Therapist.

− For a temporary condition, such as a broken arm, a different application process is followed

Temporary Conditions

Where a pupil experiences a short-term need, the SENDCo will meet with parents to modify any provision necessary.

Charges

Learning Support is provided within the normal fee structure where it is reasonable to do so and in order for progression to be made. The school will decide on the most appropriate level of support and groupings in order to facilitate this progression. Assessment and support by outside professionals is funded by the parent.

Equipment It is important that pupils possess the same equipment, especially the calculator. We suggest you supply your child with a pencil case which includes:

− A scientific calculator (we recommend Casio fx-83GTX or Casio fx-991EX)

− Scissors

− Compass

− 180° Protractor

− Large ruler (30cm)

− 2 eraser-tipped pencils

− Eraser

− Pencil sharpener

− Black/blue/red/green pens

− Coloured pencils

− Highlighters

The Library Every effort is made to encourage reading, both as a leisure activity and to aid in the academic development of your child. The library is stocked with a wide range of books and ten laptop computers available for use at lunchtimes. The Librarian is available to offer advice and support and Year 7 receive a fortnightly library lesson to develop their library skills and encourage their reading.

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Physical Education Dos and Do Nots for PE

✔ Always wear appropriate school kit for different physical activities

✔ Always listen carefully to instructions

✔ Bring appropriate medication to lessons (e.g. asthma inhaler)

✔ Bring plasters or tape to cover earrings if they are newly pierced (within 6 weeks) and cannot be removed. This must be provided by the pupil.

✔ Always keep kit safely locked in your locker (pupils must bring in their own combination padlock). This must be during all lessons and clubs, including Dance and Drama.

✔ Ensure indoor trainers are kept clean and free of mud

✔ Keep nails short

✔ All items of clothing must be clearly named with name tapes

✔ Activity trackers (e.g Fitbit) may be worn during individual activities, such as cross-country, but not during games, racquet sports, or gymnastics.

× Do not wear any jewellery or watches in PE lessons. Religious bracelets (when authorised) must be covered by a sweat band

× Do not borrow other kit (even with the owner’s permission)

× Do not commit to teams and then be unavailable for matches (weddings are acceptable reasons). This applies especially to Saturday fixtures which are regular occurrences at Abbot’s Hill and are compulsory for team members.

× Do not bring pets to fixtures.

NB: Parents are always very welcome as supporters to fixtures!

Excuse Notes

Short-term injury or illness

A note must be given to the PE department explaining the nature of the problem and the exact duration that the pupil is unable to participate practically. The note should specify the extent of physical activity and which aspect of PE this affects.

Pupils with a note are expected to change into PE kit and accompany their particular activity group inside or outside. They can participate in the lessons through umpiring or coaching roles and we expect them to participate practically if possible.

Long-term injury or illness

In cases where a pupil is unable to participate in PE for more than two weeks a doctor’s or physiotherapist’s note is necessary. In this situation the pupil is given theoretical tasks or activities appropriate for the estimated time and relevant to the activity being missed, if they cannot accompany their group outside.

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Lost Property

Misplaced items are returned to the lost property containers in the changing rooms. Lost property is collected by Sports Captains each week and returned to the Year group common rooms. Lost property found will incur a debit mark.

Music In addition to the timetabled class music lessons at Abbot’s Hill and the wide range of extra-curricular musical activities, individual music lessons are available for most orchestral instruments as well as for the piano, singing and guitar. Group theory lessons are also available.

Lessons are timetabled on a rota basis where appropriate during the school day and after school, and are given by a team of visiting music teachers. Priority for lunchtime and after-school lessons is given to Years 10 and 11.

There is a termly fee for a course of 10 x 30 minute individual lessons with prices being pro rata for pair or group tuition. Fees are payable directly to the visiting music teacher concerned.

Please note that a full term’s notice, to the Director of Music and the visiting music teacher, is required if you wish to discontinue music lessons. This is reduced to half a term for those in their first term of tuition with a new teacher.

Educational Visits All pupils have the opportunity to participate in visits e.g. trips to the theatre, galleries and museums, site investigations, field trips, music tours and language visits as an integral part of their courses and enrichment in various subjects. Costs are kept to a minimum and you are always informed in writing beforehand. It is necessary to complete all relevant paperwork for each trip.

Outlined below is some information on the major trips that have been offered in the past and their cost. It may help you to select and plan those that you feel will benefit your child throughout their time with us. Please expect some trips to be considered compulsory as the majority of these trips have been taking place for many years and they all have proved to be extremely beneficial and educational for the pupils.

Year 7

A day visit to Warwick Castle at the end of examination week, which also fits in with the Year 7 History curriculum. They have a guided tour of the Kingmaker, explaining how the castle was run on a daily basis; a firing of a real size “Trebuchet”; a birds of prey display and how they have been trained. They also have a little free time to explore the castle and buy souvenirs.

Cost: approx. £25

A two day trip to the Opal Coast in France at the end of June / beginning of July. Pupils visit a traditional boulangerie where they learn about artisan bread making and discover the secret to making the perfect croissant. There is plenty of time to explore the walled town of Boulogne-sur-

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mer and practise speaking French at the market. We stay overnight in a hotel and have dinner in a local restaurant.

Cost: approx. £200

Year 8

A four day Geography/ICT/Activities trip to Weymouth, usually March/April. Pupils stay in a specialist centre, go out to do Geography fieldwork on three days, and write up their research using specialist ICT programmes in the evening. These are interspersed with various activities ranging from problem solving through dragon boating to abseiling.

Cost: approx. £395

Year 9

A four day trip to Spain in March/April. Pupils stay in a hotel, receive Spanish lessons in the mornings and participate in cultural visits during the afternoons and evenings.

Cost: approx. £550

A one day trip to visit Somme Battlefields, including visits to Newfoundland Memorial Park, Ulster Tower, Lochnagar Crater and the Thiepval Memorial to the Missing.

Cost: approx. £115

Year 10

A long weekend to Spain in the Summer Term for pupils studying Spanish at GCSE level.

Cost: approx. £550

A four-day residential trip is open to pupils taking French and/or Art at GCSE. Activities include language lessons for those studying French, visits to various landmarks in the French capital and sketching time for Art pupils. Also included in the trip is a visit to Auvers-sur-Oise, where Vincent Van Gogh lived and produced 80 paintings and 64 sketches in the last 70 days of his life.

Cost: approx. £500

Year 11

Our Year 11 team players who have been committed to a number of sports for five years are taken for a long weekend to an Outdoor Education site, such as Calshot.

Cost: approx. £220

GCSE Geography Field Trip. This takes place in September of Year 11 and is to the Cranedale field studies centre in Yorkshire. Pupils collect primary data which is imperative for the Geography fieldwork examination and visit their coastal case-study location. Fieldwork in a river and urban environment is carried out and evening lessons reinforce what has been learned during the day.

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Cost: approx. £380

We believe that the trips we offer are educationally sound and we actively encourage pupils to participate. The trips are offered at an appropriate stage of their learning in order to gain maximum benefit.

Including:

● GCSE Art trip to the V & A Museum

● GCSE Dance trip to Sadler’s Wells

● GCSE Drama trips to theatres in London, Oxford, High Wycombe, etc

● GCSE English trip to Poetry Live!

● GCSE Science trip to Science Live!

It is always a great pleasure to take the Abbot's Hill pupils on a trip – their behaviour, sense of fun and positive attitude are always refreshing.

Clubs and Activities We have an extremely varied programme of activities held at lunchtime, after school and at weekends. These range from lacrosse and tennis to F1 in Schools, making Christmas cakes, magazine production and knitting. Our school sports teams are very successful and individual attainment is of the highest standard.

Ensembles and choirs are organised to accommodate various interests and abilities.

Drama is very popular with the pupils and a school production or performances are staged each year involving most year groups.

Information regarding upcoming clubs is available before the beginning of each term via the printed calendar.

Duke of Edinburgh’s Award Pupils have the opportunity to participate in and achieve this highly prestigious Award and the majority of pupils take up the challenge at Bronze level in Year 10 and many opt to continue with the Silver Award in Year 11. At both Bronze and Silver level, the Award involves participation in four sections: Physical, Skills, Volunteering and Expedition. Pupils are supported by the DofE Manager in their choice of activities for each section and the online eDofE platform is used, making it easy to submit plans, track progress and upload evidence. DofE activities in areas such as sport, drama, arts and crafts, science and technology and music are available as part of the school’s extensive extra-curricular programme. We are also able to offer a number of Volunteering opportunities within the school community and the school has

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fostered positive links with external volunteering organisations, giving pupils a range of options in this area. The Expedition section is often seen as the highlight of the Award. Long distance hiking, camping and outdoor cookery are all vital components, as is getting wet and muddy! The two day Bronze Expedition takes place locally in the Chiltern Hills and the Silver participants go further afield, to areas such as the South Downs or the North Wessex Downs for three days. Both Expedition sections involve a training day and a practice expedition. The pupils who take part in the Duke of Edinburgh’s Award find it extremely worthwhile and, perhaps more importantly, great fun! “It has made me more confident in many ways and it was very fun and enjoyable” “I was able to push myself and learn different skills. I found it very rewarding and am looking forward to completing Silver.” “It has encouraged me to try new things and has challenged me and made me want to do more volunteering work.” “I didn't think mentally or physically I would be able to complete the expedition and I feel a sense of pride that I was able to. I did enjoy spending time with my group and the team bonding that the expedition provided.”

Bronze Award: £315 Silver Award: £415

Health and Safety We endeavour to ensure that the school provides a safe and healthy environment for all. We encourage caring and supportive behaviour including respect of property and the rights of others.

The school has a Health and Safety Committee which comprises of the Bursar, Domestic Bursar, Office Manager, School Nurse, the Head Groundsman, Premises Manager and members of the Teaching staff, who meet to monitor and evaluate Health and Safety procedures throughout the school.

Traffic

There is a drop-off only area at the top of the drive and your child should be dropped off here or in the lower car park.

Pupils should wait at the bus shelter by Davidson Block or to one side of the Prep School steps for collection after school.

The school bus service and car sharing is encouraged.

You should park your car in the lower car park when you visit the school.

The front drive is one-way at all times from the public road. The back drive is a public road and, therefore, you may encounter two-way traffic at any time. You are requested to avoid the back drive as an entrance to the school.

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School Boundaries

No one may go down the front or back drive or along the public footpath leading to the Tennis Dome or top of the lacrosse pitches at any time unless with a member of staff.

All fields and woods beyond the tennis courts and sides of the lacrosse pitches are totally out of bounds, except if pupils are accompanied by a member of staff.

If your child would like to walk to school, the entry code for the gate (on Bunkers Lane) giving access to the field leading up to the main drive can be obtained from Main Reception.

The classrooms, science labs, swimming pool, sports hall, theatre and the tennis dome are totally out of bounds at all times except if pupils are accompanied by a member of staff. If parents require their child to attend a tennis lesson at the tennis dome, then permission must be gained in writing.

During the school day, pupils must never leave the school grounds without their parent or guardian or a member of staff and the signing in and out system in main reception must be strictly adhered to at all times.

Late Arrival and Early Departure from School

It is a legal requirement that registers are correct at all times during the school day. Pupils must therefore sign in at Main Reception if they arrive any time after 8.15am.

If pupils leave school for a medical or other appointment (for which a letter or email should have been sent to the Form Tutor in advance) or are returning from such an appointment they must sign out at Main Reception and sign back in upon their return.

Pupil Absence

It is vital that we receive communication from you before 8.45am each and every day that your child is absent from school. We appreciate that this is a busy time for you and that the switchboard can be engaged by other parents at this time, therefore, for your convenience we have an email address which should be used to inform the school of all absences that have not been agreed in advance i.e. illness or medical appointments not previously notified: absence@abbotshill.herts.sch.uk

Please use the above email address to inform us of:

● The name of your child ● Their year group ● The reason for their absence (whether illness or medical appointment not already notified)

It is important that this is done for each day of absence as we cannot assume that your child is still ill when the register is taken on subsequent days.

If your child is absent at registration and we have not received an email on the above address from you by 8.45am, the School Administrator will contact you by telephone so that we can verify the reason for the absence. We will then require you to follow up the telephone conversation in writing (this can be by email) as we are required to keep written records for all authorised absences.

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We ask that medical and dental appointments are made out of school hours as far as it is possible. If your child has an out-of-school appointment (medical, dentist, music/dance exam etc.) coming up and it has not been possible to make this out of school hours, please email your child’s Form Tutor. Your child will be required to be signed in and/or out of Main Reception by the parent collecting/returning them.

For other absence requests, such as funerals, Sixth Form interviews and holidays, permission must be sought from the Deputy Head in advance.

We strongly discourage parents from taking their child on any holiday during term time as they will miss essential work. Parents are advised that such absences are usually classed as unauthorised.

Generally, when a pupil is absent from school through illness, work is not sent home, as it is considered that if a pupil is sufficiently ill to stay at home, they need to put their energies into getting better rather than working, thus enabling a return as soon as possible. However, in the case where a pupil is injured rather than ill and the absence is long-term, work is sent home following liaison with the Form Tutor and Head of Year.

On a pupil’s return to school, work missed must be photocopied from another pupil where appropriate and catch up work completed. This is the responsibility of the pupil who has been absent with the support of the Form Tutor. Pupils should see their teacher if they do not understand the work.

If your child becomes unwell during the school day, you will be contacted by telephone by the School Nurse and asked if it is possible for you to collect them from the Main Reception and they will be signed out on departure.

Before School Provision

The front door is opened at 7.30am. Pupils should not be in school before this time. Until registration takes place, pupils should be in the common room, dining room or at an activity.

We run a Breakfast Club which is open to pupils who arrive early and choose to have breakfast in school. A typical breakfast menu would include a selection of cooked items, pastries, toast, cereals, yoghurts and fruit juice. The cost of £2.60 per breakfast is added to your end of term bill.

The Rose Garden is open from 8.00 – 8.20am for parents to drop in and for pupils to seek advice.

After School Provision

Pupils are very welcome to remain in school after 4.30pm. There are clubs, activities and supervised prep operating between 5.00 – 6.00pm.

Pupils may wait to be collected from the bus shelter outside Davidson (English and RS) or to wait to one side of the steps of the Prep School behind the barrier until 5.00pm. If pupils are not collected by 5.00pm they must return to the main house, go to prep and await collection. Parents must come into Main Reception to collect their child from prep.

On no account may any pupil wait unsupervised in the school grounds to be collected after dusk in the winter or after 6.00pm in the summer. Waiting for collection at these times will either be in prep or in Main Reception after 6.00pm.

Between 4.30 – 5.00pm pupils are welcome to drop into the Rose Garden to seek advice from the Staff from the Learning Support Department.

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Your child’s safety is paramount; please help us keep them safe by re-enforcing this message and not encouraging them to wait elsewhere.

Parents wishing to allow a pupil to walk home must make a request to the Headmistress. However, access across the field is unlit and permission will not be given for winter months.

The Internet

The internet today is an essential element for education, business and social interaction. In school we will filter this as appropriate to the age of the child. We will teach them what is, and what is not acceptable use of the internet and the impact of cyberbullying.

It is beneficial for the well-being of all the school community for you to be aware of the dangers of the internet. Social media sites develop at a fast rate and we believe that these should be monitored carefully so the use of these is appropriate to your child’s age. We will offer information evenings and written updates as we feel it is necessary to support you in maintaining their use of the internet in a safe manner. Up to date useful links will be added to the online section of the Parent Portal.

Site Security

All parents must report to Main School Reception if they are visiting the school. They should be accompanied around the site by the member of staff they are visiting and under no circumstances should they enter buildings or common rooms unaccompanied. The only exceptions to this are if you are visiting a prearranged event (e.g. sports fixtures, Parents’ Evening, performances).

Accidents and Illness at School The School Nurse is in attendance throughout the school day; however, should the School Nurse be unavailable for any purpose, the Health Care Assistant or a suitably qualified and experienced First Aider will deputise in the School Nurse’s absence.

Parents will be contacted at the earliest feasible opportunity should an accident or illness necessitate taking the pupil to hospital for further treatment or investigation. Also, if a pupil is taken ill in school and the School Nurse feels that they should be sent home, a parent will be contacted.

Pupils may not contact parents directly if they feel unwell; they must go to the School Nurse for assessment. If your child contacts you directly, please contact Main Reception to pass a message to the School Nurse, a Form Tutor or Head of Year so appropriate action can be taken, hopefully avoiding your need to come to school unnecessarily.

It is helpful if you keep the school informed in the event of illness, particularly if it is for more than one or two school days. Please note that if a pupil has been vomiting or had diarrhoea, we require that they be kept at home for at least 48 hours following the last episode.

Administration of Medicines in school

It is a legal requirement that all medicines should be in date and given to the School Nurse in their original packaging clearly marked with your child’s name.

It is important that the school is aware of any prescribed or over the counter medication pupils are taking as this may affect their full participation in school activities. Medicines required during the

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school day are held in the Surgery and pupils are supervised taking their medication. Any medication required to be taken during the school day must be supplied with a completed and signed Medication Consent Form, so as to enable us to administer medicines to your child safely and appropriately. Medication Consent Forms are available from Main Reception or from the Parent Portal. If we are not in receipt of this form, we will be unable to give the medication.

Self-medication is not permitted during the school day with the exception of asthma inhalers, adrenaline auto-injector devices and insulin.

Asthma sufferers must carry an inhaler so that they have access to it at all times, but it is essential that the school is aware of this. This MUST be within expiry date and clearly marked with your child’s name with a completed, signed asthma care plan.

The parents of allergy sufferers who carry an adrenaline auto-injector device MUST provide the school with a spare and a completed and signed anaphylaxis care plan.

Over the Counter Medication

We must have your permission to administer any medication to your child whilst they are at school. If you purchase over the counter medication for your child to take whilst at school a Medication Consent Form must be completed for the duration of the illness or injury and the medication must be presented in the original packaging, must be in date, and clearly marked with your child’s name.

Medication should be collected at the end of the period of illness or injury. Medication will be disposed of if left uncollected.

Immunisations

Routine immunisations are conducted by the regional school immunisation team. Consent forms will be forwarded to you electronically when received by the School Nurse.

Currently, HPV vaccinations are offered in Year 8, and Meningitis ACWY and the Diphtheria, Tetanus and Polio booster are offered in Year 9 according to the School Health Vaccination programme. Influenza nasal vaccinations are currently offered to all Prep children each autumn.

Additional vaccinations required for Influenza or for foreign travel should be arranged with your own GP during school holidays.

Please do not hesitate to contact the School Nurse at any time if you have any queries either now or in the future.

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The School Day (Senior School) 7.30am School Opens

7.40am Breakfast

8.10am Pupils must be in school

8.15am Registration

8.20am Assembly / Tutor time

8.45am – 9.45am Periods 1 & 2

9.50am – 10.50am Periods 3 & 4

10.50am – 11.10am Break

11.10am – 12.10pm Periods 5 & 6

12.15pm – 1.15pm Periods 7 & 8

1.15pm – 2.15pm Lunch

2.25pm – 3.25pm Periods 9 & 10

3.30pm – 4.30pm Periods 11 & 12

4.30pm – 4.45pm Break/ Pupils may leave

4.45pm – 6.00pm Extra-curricular Clubs and Activities

5.00pm – 6.00pm Prep