september 17, 2015 ky college application month site coordinator training...
TRANSCRIPT
KY College Application Month Site Coordinator Training Webinar
September 17, 2015
What is the American College
Application Campaign?
National effort to increase the number of first-generation and low-income students pursuing a college degree or credential
Primary purpose is to help high school seniors navigate the college admission process
Events occur during the school day and complement existing college access efforts
Designed to be a low cost/no cost event that can be easily implemented anywhere in the country
All 50 states and the District of Columbia participate in the American College Application Campaign
Kentucky College Application Month
Fifth year for the program in Kentucky
Program to help high school seniors navigate the college admission process
Schools are asked to register online at kycollegeappmonth.com if they plan on participating
Online Toolkit created to help any school implement its own program
November 2015 proclaimed College Application Month in Kentucky.
Partners/Advisory Committee
55,000 Degrees
American College Application Campaign (national initiative)
Council on Postsecondary Education (CPE)
GEAR UP Alliance
Jefferson County Public Schools
Kentucky Association for College Admission Counseling (KYACAC)
Kentucky Association of Collegiate
Registrars and Admissions Officers (KACRAO)
KY Association of Educational Opportunity Program Personnel
(KAEOPP)
KY Association of Student Financial Aid Administrators
(KASFAA)
Kentucky Campus Compact
Kentucky College Coaches Program
Kentucky Counseling Association (KCA)
Kentucky School Counselor Association (KSCA)
Open to All Kentucky Schools
Registration opened on the website in spring
and was advertised at spring conferences,
via email and through KHEAA outreach staff.
The June 30th deadline was for schools
wishing to receive the free promotional
materials.
Schools can continue to register online and
will still have access to the online resources
and will also be added to the College
Application Month listserv.
A student fills out paperwork during
College Application Week
Resources
Resources are made available to help
site coordinators plan and implement
College Application Month activities:
Implementation Guide
Sample schedules, media talking points, volunteer
tips, thank-you letters, and morning announcements
KHEAA Regional and Mobile Outreach Staff
Hands-on assistance with preparation, weekly activities and materials
Online Toolkit
Materials and templates for any school or organization interested in
implementing a program.
Student activities
Student and site coordinator surveys
Promotional Items
•Stickers
•Allow students to tout their
top choices
• Posters
•Customizable for school-specific events
and announcements
These promotional items will be provided to all schools that registered online by
June 30th
•Folders
•A place for students to organize
their admission documents
•Continue review of training materials Direct any questions to Kim Dolan
•Preparation for independent schedule/ contacts in South Central KY area (to begin September 3rd)
2014 Stats and Program Evaluation
Grand Total Summary
8,940 high school students from
112 schools participated CAM 2014.
What about college applications?
2,196 (25.8%) completed 4,249 apps before CAM.
6,963 (82.0%) completed 11,646 apps during CAM.
2014 Stats and Program Evaluation
The “but really” Summary
7,591 high school seniors from
70 schools submitted data for CAM2014.
What about college applications?
2,018 (26.6%) completed 3,921 apps before CAM.
6,174 (81.3%) completed 10,478 apps during CAM.
What’s the difference? Seniors only this time; and, 41 high schools with fewer than 5 participants
were actually students from other schools attending & participating in CAM activities. In one case, it was reported that the school’s maintenance engineer’s spouse completed a college application during CAM and was recorded as a participant.
2014 Stats and Program Evaluation
Demographics
9% 2%
4%
85%
CAM Students n = 7,584 (59%)
Black
Hisp
Other
White
8% 3% 1% 88%
Non-CAM Students n = 5,324 (41%)
• Caucasian students constitute the largest proportion of both groups yet
CAM participation ratio is only 1.4:1
• “Other” minority students are 6 times more likely to participate in CAM
• Black students are 1.6 times more likely to participate in CAM
• Hispanic student CAM participation ratio is only 1.2:1
2014 Stats and Program Evaluation
Demographics
45%
55%
CAM Students n = 7,588 (58%)
Male
Female 56% 44%
Non-CAM Students n = 5,427 (42%)
• The male to female ratio of high school seniors is 49.7% 50.3%
• Males are very slightly more likely to be CAM participants at 1.1:1
• Females are very much more likely to participate at 1.7:1
2014 Stats and Program Evaluation
56%
44%
CAM Students n = 7,588 (58%)
FRPL: Yes
FRPL: No
Demographics
60%
40%
Non-CAM Students n = 5,427 (42%)
• Free or Reduced Price Lunch (FRPL) status constitutes a larger
proportion of Non-CAM high school seniors than CAM participants.
• Nonetheless, 1.3 FRPL-eligible seniors participated in CAM for each
non-CAM FRPL-eligible student.
• The CAM participation ratio for non-FRPL-eligible students was 1.5:1
2014 Stats and Program Evaluation
Demographics
77%
23%
CAM Students n = 7,588 (58%)
FAFSA: Yes
FAFSA: No56%
44%
Non-CAM Students n = 5,427 (42%)
• The FAFSA completion rate is another of the most successful CAM
accomplishments. 77% of CAM participants, and even 56% of non-
CAM students complete the FAFSA.
• Students participating in CAM are almost twice a likely to complete the
FAFSA.
2014 Stats and Program Evaluation
39%
61%
CAM Students n = 5,831 (66%)
Pell: Yes
Pell: No
Demographics
62%
38%
Non-CAM Students n = 3,029 (34%)
• Determination of Pell-eligibility requires FAFSA completion.
• CAM participants are twice as likely to complete the FAFSA but only
half as likely to be Pell-eligible.
2014 Stats and Program Evaluation
81%
76% 74%
58% 56%
63% 63%
41%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
2011 2012 2013 2014
CAM vs. Non-CAM FAFSA Completion Rate
CAM Non-CAM
•Declining trend mirrors statewide experience.
Student Survey
Student Survey
Student Survey
Q9. Given where you are right now, today, what
do you expect to be the biggest challenges, or
maybe even obstacles you have to face in order to
go to college?
Money
Financial Aid
ACT Score
Finding the Right College
Getting Accepted
Student Survey
Q10. Please share the top 3 things you liked best
about College Application Month. Select all that
apply.
Help with applications
Time to fill out applications
Learning about college
Scholarship and financial aid information
Getting to talk with college reps
Student Survey
Q11. Please share the top 3 things you would
improve about College Application Month.
More scholarship information
Nothing, liked as is
Need more time to fill out applications
More time with college reps
Need additional notice
Minimum request for all schools:
# of students participating
# of apps completed
For more in-depth analysis, student-level data can be sent
Must be sent in Excel format
Identify which students participated in CAM
First and last name, DOB and number of applications completed
Check the online toolkit for more details on data collection
Reminders will be sent via email throughout the fall
Recommendations for Future
Data Collection
Online Toolkit
Overview http://kycollegeappmonth.com/
Tips for Implementation
Student Preparation
Use folders to help students gather info in advance
Set up Parchment accounts in advance
http://exchange.parchment.com/toolkit
Meet with seniors to discuss college research, match vs. fit, essays and recommendation letters
Help students become familiar with the various fee payment options prior to your event
Cost of application fees
Fee waivers
Paying at time of submission vs. after submission
Tips for Implementation
Volunteer Coordination
The more the merrier!
Enlist teachers and other school personnel as much as
possible – most find this event very fun and rewarding!
Take advantage of student leaders and “early birds”
Reach out to the community
College admission personnel are great but ask early!
See the online toolkit for additional tips on volunteer
coordination
Best Practices – Paris High School
College representatives, business, military visit to
help students complete applications
Door decorating competition (principal included)
and pizza party for the winner
Last day: college shirt day, tailgating, food, games,
and prizes
Advertising: website, local newspaper
Utilized KHEAA’s College Info Road Show, KEES
ILP completion
Best Practices – Henry County HS
Held at the end of October: College and Career
Application Week; school-wide focus
Got teachers involved; guided activities in
classrooms (made copies for teachers)
Mid-week: Admission & scholarship application
assistance in the library
Friday: Job application assistance & Spirit day
Daily drawings of college-themed trinkets
Best Practices – McLean County HS
Monday & Tuesday: All English classes in computer
lab: ILP completion, kheaa.com, Getting the Facts,
Parchment
Thursday: College Application day
Friday: Celebration Day! Ice cream, movie &
popcorn
KHEAA Outreach Counselor assistance
Best Practices – Southern High School
Social Media: #WhyIChose Daily College Highlights on Announcements College Bingo with Prizes: Find the Faculty Daily Dose of College: name the mascot, fun
facts about college and other games during lunches, prizes
Computer lab to complete applications; volunteers
Senior assembly: Paying for College 101 presentation
Final Thoughts
Do what works best for your school and students
Take pictures and post to social media! Encourage your students to do the same.
#iappliedky
Make it fun and special!
Involve the whole school
Use the online toolkit (kycollegeappmonth.com)
Use this as a time to start promoting FASFA completion
Contact your KHEAA Outreach Counselor or check kasfaa.com/collegegoalky
Don’t forget data and surveys!
We’re Here to Help!
Locate additional outreach
information through the
Counselors section at
kheaa.com.
Kim Dolan, Assistant Director of Outreach Services
Susan Hopkins, Director of Outreach Services
Susan Bradley, Outreach Assistant