September 2015

Reminders and Clarifications

Changes to State Aid Act

Changes to PAM

New Processes

Questions

Friendly Reminders:

Forms – on Ingham ISD website• www.inghamisd.org• Click on “District Support Services”• On left side of screen click on “Pupil Membership”• Under Pupil Membership click on “Forms”• REVISED!!

Compulsory attendance age raised to 18 for current 12 th graders • (born on or after 12/1/98 OR born before 12/1/98 and entered grade 6 in 2009 or

later)

Friendly Reminders:

Complete

N/A (not absence)

Residency Related Information SE cooperative agreements – yes SOC applications - no

Less than 1.00 on alpha = on a Pop III form (e.g. P T)

Reduced Schedule vs. < Full Day Per IEP vs. Part Time

WBL – no need to submit training plans and agreements

Home based pupilsLetter of expulsion/suspension Instructional service record

Homebound/Hospitalized pupilsMedical documentation Instructional Service Record Include scheduled home visits on service form

even if did not take place – E or U absence

Friendly Reminders:

Friendly Reminders:

Homebound/Hospitalized Pupil

General Education:

Two 45-minute periods of instruction scheduled & delivered per week week = Monday Sunday

Exceptions : 1. Excused Absence (still need 1 week delivered) 2. School canceled district-wide during the week

for three or more days (indicate these dates on service log)

FTE may end up pro-rated

Friendly Reminders:

Homebound/Hospitalized Pupil

Special Education Students

1. Instructional services required = two 1-hour, nonconsecutive sessions per week, each week of 4 week count window. Excused absences same as GE.

AND

2. Doctor statement

Missing 1.) or 2.) FTE = Zero No part time pro-rating allowed for special education pupils for missing

required elements.

Friendly Reminders:

Exit Date Last date of student attendance, or day after, but not

later. Not day records request received.

Homeless

Currently enrolled student who becomes homeless – Residency code does not change regardless of the location of the temporary residence

New homeless student enrolling can only do so if temporary residence in your district

Reminder - Exit CodesReminder - Exit Codes

Exits to Cyber or Virtual Schools:

Out-of-State = Homeschool exit code = 14

In-State (EEM) Public = 08 NonPublic = 15

GAD and Exit CodesGAD and Exit Codes

Exit Code Changes

Requests and documentation due by October 9, 2015

List of supporting documentation is the same – IISD website

GAD and Exit CodesGAD and Exit Codes

Questions??

School Aid ActSchool Aid ActImmunizations

Can have a medical or non-medical waiver

Medical – Signed by Doctor

Non-Medical – 1. Certified by County Health Department (NEW)2. Effective Jan. 1, 2015 – Parent must receive vaccine education from

local health department (entering daycare, kindergarten, 7th grade or newly enrolled)

MCDH for waiver links

School Aid ActSchool Aid Act

Kindergarten Start Age = 5 on or before Kindergarten Start Cutoff Date

Kindergarten Start Cutoff Dates:

2015-2016: 5 on or before September 1

Parental notification – SOC application and enrollment formNeed for notification does not go away and no deadlines (MDE Memo June 2014)

School Aid ActSchool Aid ActFinancial and PA audits – November 1 2015

– 2016 school year

Membership Count Blend – 90% current Oct. + 10% previous Feb. count (back to old way; Feb 2015 counts twice!)

+

+

School Aid ActSchool Aid Act

25e – FTE Transfer No changes in process or requirementsNEW:

CEPI not required to report transfers and net changes any longer

CEPI is required to report # pupils new to the State > Oct. count

CEPI is required to determine # pupils in Oct. count that left State < Feb count

CEPI is required to look at enrollment processes for new to State pupils and process for deducting pupils moving out of State > Oct.

25e FTE Transfer25e FTE Transfer

District “A” must Monitor pending requests – attendance, 21f,

withdrawal Notify auditor of disputes

District “B” must Submit SRM in MSDS within 30 days of first date of

attendance or 30 days after certification date, whichever is later.

Enter Sec. 25 component for each student claiming New FTE ≤ Oct Membership FTE Submit request and supporting documentation to

auditor

25e FTE Transfer25e FTE Transfer

Requests for FTE adjustment per Sec. 25e Required Documentation – include with each Request Form

1. Copy of district enrollment form – DATED and signed. 2. Copy of attendance verification for first day of attendance

• STW program will be the first date of 2-way interaction plus next 3 weeks

3. Student Schedule

Start document collection day after count – October 2

25e FTE Transfer25e FTE TransferReminders:

1. Submit requests and documentation electronically

Email to lcameraon@inghamisd.org; subject = Section 25

2. Submit one student documentation set in one file

3. UIC = Filename

4. Include documentation for first date of attendance

5. Voluntary!

First date approvals/denials will be Dec. 1, 2015 with April

15, 2016 end date for approvals/denials

School Aid ActSchool Aid ActMCL 388.1651a (14) , (15)

If PSA enrolls pupils outside of ISD where PSA is located who are eligible for special education programs and services – providing the special ed and payment of added costs are responsibility of district and intermediate district where pupil resides unless district or ISD has written agreement with the PSA.

Beginning in 2016-2017 – failure to comply results in penalty of 10% of total state aid

School Aid ActSchool Aid ActMCL 388.1651a (14) , (15)

Out-of-County SE Pupils at PSA

What this means – identifying resident district of SE students enrolled in PSA will become necessary. Proof of residency.

Submit list/report of non-Ingham SE pupils with agreement attached. (form)

Cyber PSA – submit list only, we will request sample of agreements

School Aid ActSchool Aid ActMCL 388.1651a (14) , (15)

School Aid ActSchool Aid ActPostsecondary/Dual Enrollment

Section 64b Continues: $ incentive

Courses provided by community college under 21(f) do not count against the 10 course maximum

Course is not offered by district or scheduling conflict

School Aid ActSchool Aid ActPostsecondary/Dual Enrollment – Nonpublic Students

Nonpublic Pupils

Homeschool Pupils

School Aid ActSchool Aid ActFunding Split Between PSA/LEA

Pupil enrolled and attending PSA for ≥ 50% (549 hrs.), PSA calculates their FTE first then remainder is available for LEA.

Pupil enrolled and attending LEA for ≥ 50%, (549 hrs.) LEA calculates their FTE first then remainder is available for PSA.

Note: Cyber Schools are Public School Academies and students are 100% enrolled at Cyber Schools.

ReminderReminderDrop Out Recovery/Prevention Programs (Sec 23a)

(Graduation Alliance)

Continues as last year

Must complete Compliance Certification form and submit with count materials

School Aid ActSchool Aid ActAdult Education

If student has received HS diploma or GED and is:

1. 20 Years old as of 9/12. Reading below 9th grade level and/or3. Below 9th grade in mathematic

May be enrolled and counted in Adult Ed (ABE)

School Aid Act - Days and HoursSchool Aid Act - Days and Hours

School Aid Act - Days and HoursSchool Aid Act - Days and Hours

Forgiven days/hours = 6 days or equivalent hours

Can apply to State Superintendent for 3 additional days/hours (after April 1 no longer requirement)

60% attendance requirement instead of 75% for days added to end of school year

75% attendance penalty applied to entire district

School Aid Act - Days and HoursSchool Aid Act - Days and HoursCannot hold instruction on a Legal Holiday

This includes the Monday after the L.H. when the holiday falls on Sunday. Monday becomes the holiday.

January 1, 2017 = Sunday (2016-2017 school year)

May hold P D

Deviations to days/hours (waivers) per pupil or group don’t apply to district

School Aid ActSchool Aid Act School Attendance and Welfare Cash

Assistance

Now in law

< 16 family loses

16 – 17 – student not included in family calculation

Infrequent bake sales now allowed

CEPICEPIComponents being Retired: (can enter but not used by CEPI)

1.Ten/30 day Rule2.LEP Exit Reason3.Funding Participation (LEP)4.Country of Birth5.Year of Entry – Immigrant6.Operating ISD/ESA number

Adjusting Requirements:1.Course Grade - TSDL2.Credits Granted - TSDL

CEPICEPIREP Retiring: (info available elsewhere)

1.Academic Major2.Academic Minor3.Date Credential Issued4.Date of Expiration of Credential

2015-2016 Pupil Auditing Manual Revision2015-2016 Pupil Auditing Manual Revision

New desk audit requirement: Look at significant decrease in membership from Fall to Spring count

2015-2016 New ProcessCACC and EISD Pupils:

FTE based on:1. FTE Generated by Hours at CACC (or EISD)2. FTE Generated by Travel Time3. FTE Generated by Number of Classes at HS

Form revised to report # of classes at HS

General MDE and CEPI InformationCACC and EISD Pupils:

Examples:

General MDE and CEPI InformationCACC and EISD Pupils:

Examples:

2015-2016 New ProcessAttendance

Positive Attendance on count day

Elementary grades = take both AM and PM 1. Safety2. If absent for one (AM or PM) but present for the other

on count day = Present on Count

2015-2016 PAM Revision -Teacher CertificationSubmit Master Teacher Schedule (Oct.

Count)

Master Teacher Schedule = list of teaching personnel assigned as Teacher of Record (includes long-term and permanent subs)

Potential Penalties 1. Salary2. FTE 3. Fine of $1500

Feb. Count – submit only teachers hired since Oct. Count

Required Documentation

Teachers must not obliterate the original attendance record for pupils who are no longer enrolled in a course.

An alternate form of attendance record keeping may be required if the current system is deemed unreliable by the auditor

PAM RevisionPAM Revision

Non-Public Shared Time & Homeschool

Eligible courses are nonessential electives in the subject areas of phys. ed., art, music, driver’s education, computer science, foreign language, CTE, and AP.

Ineligible courses are those in subject areas that are essential curriculum; including mathematics, reading, English, social studies, science, writing, Constitution of - United States & State of MI, history and present form of civil government. Remedial courses also ineligible (ESL).

Possibility of kindergarten students being eligible (bill passed by House)

PAM Revision PAM Revision – Nonpublic Shared Time– Nonpublic Shared Time

Non-Public Shared Time at Non-Public Site

Daily attendance must be taken by certified teacher doing instruction

Instruction must take place during regularly scheduled day – virtual, just like public, can be any time during the day

Course is part of student’s schedule and not extra-curricular

Changed the Public/Non-Public Time Comparison form

PAM Revision PAM Revision – ECSE– ECSE R340.1754 ECSE classroom program (2.5-5 yrs) –

360 hours and 144 days required as minimum. FTE determined by dividing hours scheduled and provided by 450

hrs. Forgiven days and hours

R340.1755 ECSE Services – (2.5 – 5 yrs) (GSRP integrated but individual)

Minimum 2 hours per week, not less than 72 in school year FTE determined by dividing hours scheduled and provided by 180 Forgiven hours

R340.1862 ECSE Services – (birth – 3 yrs) (individual) Minimum 72 hours in calendar year FTE determined by dividing hours scheduled and provided by 180

PAM Revision PAM Revision – ECSE– ECSE

All require Early Childhood Special Education teacher

1755 and 1862 – Looking at provider schedule and pupil IEP/IFSP to determine hours scheduled and received

1755 ECSE pupils eligible for < full day schedule for medical reason

5-O-A 1)Virtual Learning On-site with Adult Present

2)Self-Scheduled

3)Distance Learning

4)Independent Study

5)Blended Learning (NEW)

5-O-B – Seat Time Waivers

1. 100% Online STW

2. Blended Learning STW

3.Offline, Computer-Based Learning STW (NEW)

4.Project-based Learning (PBL) STW (NEW)

5. K -5 STW (NEW – pilots)

5-O-B – Seat Time Waivers Instructional Time Requirements

A. Blended = pupils must receive at least 549 hours of on-site instruction in

reaching the 1,098-hour requirement.

B. 100% online seat time waivers = services are available to pupils for at

least 1,098 hours during a school year and ensures that each pupil is on

track for course completion at proficiency level.

At the end of the 2016-17 school year, districts will be required to report

student growth for seat time waiver participants using a growth to proficiency

model.

5-O-B – Seat Time Waivers Waiver Renewal

Blended and 100% On-Line Waivers granted for 2011-2012 remain in effect (unless revoked by State Supt.)

A waiver not described by (A) or (B) above remains effective for one (1) fiscal year

5-O-C – Cyber Schools“a school of excellence … organized and operated as a cyber school under Revised School Code (MCL 380.552) - provides full-time instruction to pupils through online learning or otherwise on a computer or other technology, which instruction and learning may be remote from a school facility.”100% of public instruction through online learning

Cyber Schools in Michigan 2015-2016

Name City CountyGreat Lakes Cyber Academy Okemos Ingham

Icademy Global Zeeland OttawaInsight School of Michigan Lansing Eaton

Life Tech Academy Lansing Ingham (Eaton RESA) Mackinac Preparatory

AcademyBaldwin Lake

Michigan Connections Academy

Okemos Ingham

Michigan Great Lakes Virtual Academy

Manistee Manistee

Michigan Vitrual Charter Academy

Grand Rapids Kent

Regents Academy Redford WayneWAY Michigan Detroit Wayne

PAM Revision 5-OPAM Revision 5-OSection 21f SAA: Expanded Online Learning (PAM 5-O-D)

Interactive internet-connected learning environment where

pupils separated from their teachers by time or location, or both

Courses on statewide catalog

District must allow two online courses per term, semester, or

trimester with consent of parent

Can be more than 2 classes if previous success with online

course

No requirement for concurrent class (NEW)

District has option of denying registration in the courses

PAM Revision 5-OPAM Revision 5-O

Section 21f SAA: Expanded Online Learning (PAM 5-O-D)

Reasons to Deny:

1. Pupil previously gained credit for course

2. Course not capable of generating academic credit

3. Course is inconsistent with grad requirements or pupil career interests

4. Pupil doesn’t have prerequisite knowledge or skills to succeed in course or failed

previous online course in same subject

5. Course is insufficient quality or rigor, district must help pupil find appropriate alternative

6. Cost exceeds amount required to pay unless parent willing to pay the difference

7. Request doesn’t occur within timeline set by district for enrollment and schedule changes

PAM Revision 5-OPAM Revision 5-O

Section 21f: Expanded Online Learning (PAM 5-O-D)

Primary district pays cost of course 100% upon registering and maximum

allowed = 6.67% of Min Foundation Allowance ̴ $493 (SAA)

Grades 6 – 12 (SAA)

Must have 2-way contact between the student and teacher of record or mentor

(PAM)

Community Colleges can now be a provider of 21f courses (SAA)

FTE is not transferrable under 25e

PAM Revision 5-OPAM Revision 5-O

Why choose 21(f)?

Max you can pay is limited = 6.67% of Min Foundation Allowance ̴ $493

FTE doesn’t transfer

MVU Statewide catalog = certified teacher, endorsed in subject area so

district only has to identify mentor to do 2-way interactions

Community Colleges can now be a provider of 21f courses – max you can

pay may be more than college charges (per credit?)

PAM Revisions 5-OsPAM Revisions 5-Os

Instructional Components

1.Teacher of Record – certified teacher; instructor

2.Mentor – professional employee; could be T o R

3.Participation = 2-Way Interaction

Pupil Schedule – must be course specific for virtual courses – not just placeholder.

Teacher of Record PIC:

MVU – must provide you with PIC for Teacher of record

Use this PIC code in TSDL

Will generate warning

Can report 2 teacher of record PIC

PAM Revisions 5-O

STW – No longer need to track and report 10 log ins

The following have a participation requirement of 2-way interaction between student and teacher of record OR mentor.

1. Self Scheduled Virtual Course (5-O-A)2. Blended (if have virtual course part of program) (5-O-A)3. Independent Study if a virtual course (5-O-A)4. STW (5-O-B)5. 21f – Expanded Online Learning Options (5-O-D)

PAM 5-O RevisionParticipation:

1. Two-way interaction between the pupil and the Teacher of Record or

Mentor

2. Must occur at least one (1) time per week for the four (4) week count

period

3. Must be relevant to course or pupil’s progress

4. May be through means such as e-mail, telephone, instant messaging,

face-to-face

5. Must be documented

Note: The district may not claim any FTE for a pupil who does not meet this participation requirement

General MDE and CEPI InformationGeneral MDE and CEPI Information

If winter break is 4 school days or longer, requirement for weekly tw0-way interaction does not apply for that week.

If school is canceled district-wide for 3 days or more in one week, that week does not count.

Week = Wednesday →Tuesday

The Early College (TEC)The Early College (TEC)

Lead Support/Contact: Peter Lincolnhol483-1640Lincolp@lcc.edu

Shared Educational Entity (SEE) Entity Code = 00800

Program Participation Code = 3500

Due Dates:Due Dates:Due Dates:

November 11, 2015 – count packets to IISD and certify data with CEPI

November 18, 2015 – Final certification with CEPI and notify IISD of changes

Office of State Aid and School Finance (michigan.gov/sasf)http://michigan.gov/mde/0,4615,7-140-6530_6605---,00.html

Michigan Pupil Accounting and Attendance Association – MPAAA:http://www.mpaaa.org/

Pupil Accounting Manual:http://michigan.gov/mde/0,4615,7-140-6530_6605-22360--,00.html

MSDS Manual and Component Matrix:http://michigan.gov/cepi/0,4546,7-113-986_50502---,00.html

Ingham ISD Pupil Accounting Information and Forms:http://www.inghamisd.org/district-support-services/pupilmembership/

CONTACT INFORMATION

Ellen Perry Leah CameronPupil Accounting Auditor Pupil Accounting

Technician(517) 244-1203 (517) 244-1207eperry@inghamisd.org lcameron@inghamisd.org

Liz Lentz Jim PerrySupervisor Attendance Officer(517) 244-1288 (517) 525-5245elentz@inghamisd.org jperry@inghamisd.org