sep.whut.edu.cnsep.whut.edu.cn/tzgg/201903/p020190310415061645127.doc · web viewinternational...

31ST ASEAN MARITIME TRANSPORT WORKING GROUP MEETINGBoracay Island, Philippines

06-08 April 2015

ADMINISTRATIVE BULLETIN

PART I: ADMINISTRATIVE ARRANGEMENTS

1. IntroductionThe Maritime Industry Authority (MARINA), Department of Transportation and Communications, Philippines has the honor and privilege to invite ASEAN maritime transport officials, dialogue partners, delegates and members of the ASEAN Secretariat to the 31st ASEAN MTWG Meeting.

2. Details of the Meeting Date : 06- 08 April 2016

Venue : Boracay Regency Beach Resort and Spa (briefly, Boracay Regency)Station 2, Beachfront, Balabag, Boracay Island, Malay, AklanPhilippines

Website: www.mtwg31.com

3. Registration 3.1 Online registration

All ASEAN member states, ASEAN secretariat, dialogue partners as well as invited guests are requested to register on-line at:

www.mtwg31/registration

Online registration will be open from 25 January 2016 to 25 February 2016. Please complete ALL sections of the registration form prior to submission. A digital colored photo should be uploaded for each delegate.

Please contact the Philippine Secretariat at +63 525-7890; (63) 947-543 4508; or (63) 920-9582192 or at email address: [email protected]; [email protected]. should you have any inquiries relating to registration matters.

3.2 On-site registration A dedicated site registration desk will be available at the Annex Lobby, Ground Floor of Boracay Regency at 1:00 p.m. to 5:30 p.m. on 05 April

/31stASEAN.MTWG.Administrative.Bulletin/

mailto:[email protected]

http://www.mtwg31/registration

http://www.mtwg31.com/

2016. The delegates’ kit will be available at the registration desk on said date.

3.3 For identification and security reasons, all delegates will be provided with identification badges from Kalibo and Caticlan airports. Delegates are requested to wear their identification badges at all times within the conference venue and during the Fellowship dinner. Lost identification badge should be communicated to officials on duty or the Philippine Secretariat.

4. Hotel Booking/Reservation4.1 Delegates are requested to make their own arrangements for room reservation

directly with the hotel.

4.2 April falls on the high season in Boracay, which means that Boracay hotels and resorts fill-up quickly and often 3-4 months in advance. Room rates also tend to be more expensive during this time.

Boracay Regency Hotel/Resort Contact Information:

Ms. Blessie Joy GarridoAccount ManagerTel. No. : (036) 230-3000 local 434

Mobile: (63) 927 9075168

Ms. Laylanie Gragasin Front Office Manager Mobile No. (63) 917 3032034Email Add: [email protected]: www.boracayregency.com

4.3 Special hotel room rates have been arranged with Boracay Regency. Block room booking has been arranged with Boracay Regency until 25 February 2016, after which availability of rooms is no longer guaranteed.

Below is the corporate room rates of Boracay Regency for 06-08 April 2016 (3 DAYS and 2 nights):

Room Category Corporate Room RateDeluxe Room Triple Occupancy P12,185.00 net per person Twin Occupancy 14,223.00 net per person Single Occupancy 21,556.00 net per personPremier Room


http://www.boracayregency.com/

http://www.boracay.travel/boracay-accommodation

http://www.boracay.travel/boracay-accommodation

Triple Occupancy P12,555.00 net per person Twin Occupancy 14,778.00 net per person Single Occupancy 22,667.00 net per personFamily Room Quintuple Occupancy P11,489.00 net person Quadruple Occupancy 12,334.00 net per person

Inclusions: - Daily Buffet Breakfast- Free use of gym and swimming pools- Government tax (including e-vat)

Optional Charges: Extra Bed P1,500.00 net per person per night Corporate Room Rates

Deluxe Room P 7,556.00 net per room per nightPremier Room 8,112.00 net per room per nightFamily Room 11,334.00 net per room per night

Roundtrip Land and Sea Transfer via Caticlan Airport P1,100 net per person (Municipal Fee, not included)

Roundtrip Land and Sea Transfer via Kalibo Airport P1,450,00 net per person (Municipal Fee, not included)

Daily Buffet breakfast Free use of gym and swimming pools Government tax (including e-vat)

4.4 Other hotels/resorts near the meeting venue

We have also arranged special hotel room rates with the following hotels:

1. HENANN GARDEN RESORTContact Person: Ms. Katrina Lumibao, OICStation 2, Beachfront, Balabag, Boracay Island, Aklan

Tel No.: (036) 230-3000 local 435 or (036) 288-6672 to 76 Mobile No. (63) 917 7233625

Email: [email protected]: www.henann.com

Room RatePremier Room P6,667.00 net per person per nightPremier with direct pool access 8,445.00 net per person per nightGrand Room 7,112.00 net per person per night


http://www.henann.com/


Grand Room with direct pool access 9,000.00 net per personper night

Inclusions:- Daily Buffet Breakfast- Free use of gym and swimming pools- Government tax (including e-vat)

Optional Charges: Extra bed P1,200.00 Roundtrip Land and Sea Transfer via Caticlan Airport P1,100 net

per person (Municipal Fee, not included) Roundtrip Land and Sea Transfer via Kalibo Airport P1,450,00

net per person (Municipal Fee, not included)

2. HENANN LAGOON RESORTContact Person: Mr. John Dalvic MauroStation 2, Beachfront, Balabag,Boracay Island, AklanTel No.: (036) 230-3000 local 435 or (036) 288-6672 to 76

Mobile No. (63) 917 7250711Email: [email protected]

Room RateDeluxe Room P6,334.00 net per person per nightPremier Room 7,000.00 net per room per night

Inclusions:- Daily Buffet Breakfast- Free use of gym and swimming pools- Government tax (including e-vat)

Optional Charges: Extra bed P1,400.00 Roundtrip Land and Sea Transfer via Caticlan Airport P1,100 net

per person (Municipal Fee not included) Roundtrip Land and Sea Transfer via Kalibo Airport P1,450,00

net per person (Municipal Fee not included)

3. PARADISE GARDEN RESORT & CONVENTION CENTERContact Person: Ms. Gemma B. HacarStation 2, Manggayad, Manoc-Manoc,Boracay Island, Malay, AklanResort Office: (063) 288-3728 to 30Manila Office: (02) 634-3582 to 83Email:[email protected]



Room Rate:Deluxe Room P5,000.00 net per person per night

Inclusions:Complimentary Buffet Breakfast10% service charge12% VAT

4. CASA PILAR BEACH RESORTContact Person: Ms. Shirley Z. ParconBoat Station 3, Manoc-ManocBoracay Island, Malay, Aklan, 5608PhilippinesPhone Number: +63-36-2883202 / +63-36-2883073Email: [email protected] / [email protected]

Room Rate:Executive Aircon Room P6,334.00 net per person per nightDeluxe Aircon Room 3,200.00 net per person per night Superior Aircon Room 2,400.00 net per person per night

5. Arrival and Departure Arrangements Delegates are requested to provide complete flight details to the Philippine Secretariat to facilitate hotel and airport transfer services.

5.1 Customs and Immigration Clearance Delegates are requested to proceed to the special Immigration counter/lane designated for ASEAN delegates at the Ninoy Aquino International Airport Terminals (NAIA Terminals 1, 2, 3 & 4), Godofredo P. Ramos Airport (also referred to as Caticlan Airport) and Kalibo International Airport.

5.2 Airport Transit /TransferTransfer desk or personnel at NAIA Terminals shall assist delegates with connecting flights to Caticlan Airport or Kalibo International Airport.

5.3 Luggage Handling Soft copy of the luggage tag can be downloaded once the delegate

has registered in the online registration.


http://www.casapilar-boracay.com/


Delegates are kindly requested to tag every piece of their checked-in luggage to facilitate arrival and departure.

5.4 Meet and Greet A Welcoming Team from the Philippine Secretariat will receive all delegates at the Kalibo and Caticlan airports and jetty port to provide guidance and assistance.

6. Suggested Attire During the travel to Boracay and social events it is advisable that delegates

wear comfortable clothes and shoes to be able to enjoy the activities scheduled after the meeting.

During the meetingThe dress code for the 31st ASEAN MTWG Meeting is business attire unless otherwise noted on invitations for specific events.

7. Transport Services Airport transfer shall be provided to all delegates upon arrival and

departure from and to Kalibo International Airport and Caticlan Airport between 05-09 April 2016.

Shuttle services between the meeting venue, Boracay Regency and accredited hotels shall be operational on the following schedules:

April 5, 2016 13:00H – 17:30H April 6 to 8, 2016 08:00H - 09:30H and 17:00-18:30 with a 15-

minute scheduled intervals

8. Conference/Meeting Facilities 8.1 Convention Hall

The resort and conference venue has free wifi connectivity. Free flowing coffee and water shall be made available at the

conference hall. Buffet lunch, a.m. and p.m. snacks will be provided during the period

06-08 April 2016 .

8.2 Bilateral Meeting Services


Bilateral meeting rooms shall be available at no cost to delegations from 08:00 to 17:00H on 06 to 07 April 2016.

Bilateral meeting rooms should be requested and reserved in advance to the Philippine Secretariat. Meeting rooms will be reserved on a first-come, first-served basis and would be appreciated if the meetings start and end on time, as requested.

8.3 Prayer RoomA prayer room for delegates shall be available near the meeting venue.

8.4. Medical ServicesBasic and emergency medical services shall be provided at no cost to registered meeting participants who require medical attention. However, charges for medicines and any subsequent treatment provided by hospitals, clinics, pharmacies, ambulances, or other medical providers must be paid directly by the delegate to the service providers. It is highly recommended that delegates are covered by health insurance.

9. Social Events 9.1 The following dinner events shall be hosted:

Welcome Dinner on 06 April 2016 to be hosted by the Secretary of the Department of Transportation and Communications (DOTC).

Farewell Dinner on 07 April 2016 to be hosted by the Administrator of the Maritime Industry Authority (MARINA).

Sunset Cruise and Dinner on 08 April 2016 to be hosted by the Maritime Industry Authority (MARINA).

9.2. There will be a half day free time on 08 April 2016, 1:00 p.m. to 4:00 p.m. which the delegates may wish to join:

- Water sports activities; or- Shopping at D’ Mall.

9.3. Interested delegates/participants may indicate/confirm this in the online meeting registration form.

10. Other Services/Facilities Foreign currency exchange (FOREX) is available at the Boracay Regency

front desk Tourist information desk s Printing and photocopying services shall be available at the Philippine

Secretariat


11. SecurityAll participants are requested to visibly wear their meeting ID badges, at all times, from the airport, and in the meeting areas and the social events.

Security will be provided 24/7 throughout the duration of the event in coordination with other concerned government agencies. An Emergency Response Measure is available in anticipation of any threats or hazard in the area. There will be a security officer and a Security Plan which will be provided in the venue.

12. Philippine Secretariat The Philippine Secretariat shall be stationed in the Annex Lobby, Ground

Floor of the Boracay Regency from 05-09 April 2016 from 8:00 am to 05:00 pm to ensure the necessary logistical arrangements and requirements of the conference.

For inquiry or any assistance, please contact the Philippine Secretariat, with the following details:

Atty. Jean Ver P. Pia DirectorOverseas Shipping ServiceMaritime Industry Authority (MARINA)Room 304, Parkview Plaza, T.M. Kalaw St. corner Taft AvenueManila, PhilippinesTelephone Number +63 525-7890Mobile Number (63) 947-543 4508Email Address: [email protected]

Ms. Nenita S. Atienza Chief, Maritime Registry DivisionOverseas Shipping Service MARINATelephone Number +63 525-7890Mobile Number (63) 920-9582192Email Address: [email protected]

PART II: GENERAL INFORMATION

1. About Boracay IslandBoracay is a small island in the Philippines located approximately 315 km (196 miles) south of Manila and 2 km off the northwest tip of Panay Island in the Western


https://en.wikipedia.org/wiki/Western_Visayas

https://en.wikipedia.org/wiki/Panay_Island

https://en.wikipedia.org/wiki/Panay_Island

https://en.wikipedia.org/wiki/Manila

https://en.wikipedia.org/wiki/Philippines

https://en.wikipedia.org/wiki/Island


Visayas region of the Philippines. Boracay Island and its beaches have received awards from numerous travel publications and agencies. Part from its white sand beaches, Boracay is also famous for being one of the world's top destinations for relaxation. It is also emerging among the top destinations for tranquility and nightlife.

The island is approximately seven kilometers long, dog-bone shaped with the narrowest spot being less than one kilometer wide, and has a total land area of 10.32 square kilometers. White Beach, the main tourism beach, is about four kilometers long and is lined with resorts, hotels, lodging houses, restaurants, and other tourism-related businesses. In the central portion, for about two kilometers, there is a footpath known as the Beachfront Path separating the beach itself from the establishments located along it. North and south of the Beachfront Path, beachfront establishments do literally front along the beach itself. Several roads and paths connect the Beachfront Path with Boracay's Main Road, a vehicular road which runs the length of the island.

2. How to get to Boracay Boracay is served by two (2) airports in Aklan: the Kalibo International Airport and Godofredo P. Ramos Airport , commonly referred to as the Caticlan Airport. From the airports, delegates will be provided with land transfers to the jetty port and boat transfer to the conference venue. Approximate travel time are as follows:

Land transport from Kalibo airport to jetty port – 90 mins Land transport from Caticlan airport to jetty port – 10 mins Boat transport from jetty port to conference venue:

Speed boat - 5 mins Fast craft - 10 mins Motorbanca – 20 mins

We encourage delegates to book their flights with Caticlan airport as destination for faster transfers.

2.1 Flights via Caticlan:

International direct flight from Airline

Number of Flightsper Week/Schedule

Flight Time

Tokyo ANA, Korean Airlines, Cebu Pacific, Philippine Airlines, Asiana

Everyday flight 7 hours 5 minutes

Singapore Changi Singapore Airlines, Cebu Pacific, Tiger Airways, Philippine Airlines

Everyday flight 6 hours 35 minutes


https://en.wikipedia.org/wiki/Godofredo_P._Ramos_Airport

https://en.wikipedia.org/wiki/Godofredo_P._Ramos_Airport

https://en.wikipedia.org/wiki/Kalibo_International_Airport



https://en.wikipedia.org/wiki/Philippines



Domestic flights from

Airline Number of Flights per Week Flight Time

Manila (NAIA) Philippine Airlines, Cebu Pacific, AirAsia, Cebgo

134 35 minutes

Davao International Airport

Philippine Airlines, Cebu Pacific

10 3 hours

Mactan-Cebu International

Philippine Airlines, Cebu Pacific

18 1 hour

Laguindingan Airport (Cagayan De Oro)

Cebu Pacific, Philippine Airlines

2 hours 50 minutes

2.2 Flights via Kalibo:Kalibo Airport is a larger airport which 90 minutes via land trip to Boracay. Kalibo airport likewise services international flights, and accommodates larger jet airplanes.

International AirlineNumber of Flights

per Week Flight Time

Singapore Changi Singapore Airlines, Cebu Pacific

4 3 hours 40 minutes

Taipei AirAsia, Cebu Pacific, Zest Air,China Airlines, Eva Air


Seoul AirAsia, Tigerair, AirPhil, PAL Express, Philippine Airlines, Cebu Pacific


Busan AirAsia, Tigerair, AirPhil, PAL Express, Philippine Airlines, Cebu Pacific, Airasia Zest, Skyscanner


Hong Kong International

Cathay Pacific, Cebu Pacific, Skyscanner,



Dragon Air, Seair, Tokyo ANA, Cebu

Pacific, AirAsia, Tiger Air

7 hours 25 minutes

Domestic AirlineNumber of Flights

per Week Flight Time

Manila (NAIA) AirAsia, Tigerair, AirPhil, PAL Express, Philippine Airlines, Cebu Pacific, Airasia Zest, Skyscanner

15 1 hour

Mactan-Cebu International

Cebu Pacific, AirAsia, Philippine Airlines

10 45 minutes

Davao International

Cebu Pacific, AirAsia, Philippine Airlines

3 hours 10 minutes

Laguindingan Airport- Cagayan De Oro

Sea Airlines, Cebgo

3 hours 20 minutes

2.3 Airport Fees:Terminal fees shall be paid by departing passengers/delegates at the following airports:

Caticlan (MPH) - P200Kalibo (KLO) domestic - P200Kalibo (KLO) international - P700DavaoLaguindingan

3. Visa Requirements 1. Any question on immigration requirements of the Government of the

Philippines should be directed to the Philippine diplomatic or consular mission in your country.

2. Below is the list of AMS and Dialogue Partners Entry of Temporary Visitors to the Philippines:


ASEAN Member States Duration of Stay in the Philippines

Brunei Darussalan

Allowed to enter the Philippines without a visa for a period of stay of thirty (30) days or lessAllowed to enter the Philippines without a visa for a period of stay of thirty (30) days or less

CambodiaIndonesiaLao PDRMalaysiaMyanmarSingaporeThailandViet Nam

Dialogue PartnersJapan Allowed to enter the

Philippines without a visa for a period of stay of thirty (30) days or less

Korea

India Visa Required Nationals based on Foreign Service Circular No. 22-10 dated 22 February 2010

China

Russia Allowed to enter the Philippines without a visa for a period of stay of thirty (30) days or less

Source: http://www.dfa.gov.ph/list-of-countries-for-21-day-visa

3. It is strongly recommended that delegates and accompanying individuals who

require visas for entry to the Philippines should check with a Consulate or Philippine Embassy on visa requirements.

4. Travel and medical insuranceIt is the sole responsibility of the delegates/speakers to make sure that they are adequately insured and financially protected for death, injury or medical costs arising from accident or illness attributable to the attendance or participation at the Meeting while in the Philippines or while travelling to and from the venue of the Meeting. The event organizer will not be in a position to offer any compensation for the above and other related costs.


http://www/

5. WeatherBoracay has a tropical climate, with an average temperate around 30°C (88°F) and humidity of 75%. The hottest months are March, April and May when mid-day temperatures can reach 39°C (102°F).

6. CustomsVisitors are advised to fill out the Baggage Declaration Form before disembarking to facilitate customs examination. The following are allowed inside duty-free: reasonable quantity of clothes, jewelry, and toiletries; 400 sticks of cigarettes or two tins of tobacco; two bottles of wine or spirits of not more than one liter each.

7. Currency and Exchange RateUnit of currency: Philippine Peso (PhP) = 100 centavosBank notes denomination: PhP10, PhP20, PhP50, PhP100, PhP200, PhP500, PhP1,000. Coins: 5¢, 10¢, 25¢, PhP1, PhP5, PhP10.

Current Foreign Exchange rate is : US$1 = P46.50.

8. Dining OutFilipino food is an exotic, tasteful blend of Oriental, European and American culinary influences. There is a wide variety of fresh seafood and delectable fruits. First class restaurants offer gourmet specialties as well as Filipino cuisine.

9. TippingTipping is expected for many services. The standard practice is 10% of the total bill. Tipping is optional on bills that already include a 10% service charge.

10.Getting Around The two main modes of transport are via motor-tricycles along the main road or by walking along the beaches. Pedicabs, known as sikads, are also available along the Beachfront Path. Other means of transportation include mountain bikes, quadbikes, tricycle and motorbikes, all of which can be rented.

11. ShoppingThree main malls located in Boracay are, as follows:

11.1 White Beach - Take the time to walk white beach end to end to find some of the unique shops Boracay has to offer. As you leisurely stroll white beach you will be approached by men from the Muslim Vendors Association selling sunglasses, pearls, model sailboats, fake watches, belts and numerous other trinkets. There are a few stalls offering made to order bracelets customized with your name or whatever wording you decide upon. There will also be other people with laminated cue cards selling


_, 10/26/15,

To be taken from: http://www.bsp.gov.ph/statistics/sdds/exchrate.htm

scuba diving, water sports, sailboat adventures and other activities. There are other services you will be offered as you enjoy your walk such as pedicures and manicures, beach side massages, henna tattoos, and hair braiding.

11.2 D'Mall is a one stop shopping experience for everyone's needs and desires. Starting at Budget mart on the main road all the way through to white beach you will find designer clothes, pharmacies, souvenir shops, travel agents, optical and dental services, fantastic European Deli not to mention upscale and budget restaurants and a number of fine happy hour establishments.

From Crafts supermarket/department store heading towards white beach you will find a wet market offering all kinds of fruits, vegetables, meat and seafood. There are also cell phone repair vendors, souvenir shops, an alcohol store and some budget friendly hotels and restaurants.

11.3 D'Talipapa which means "small market place" is by no means small as suggested by its Tagalog name. With numerous alleyways you can search around for an afternoon of shopping for all the souvenirs you can carry. There are vendors selling fresh vegetables, fruits, meat and seafood for you to cook up yourself as well as many of the restaurants in the marketplace will cook to your pallets content.

12. Business and Banking HoursPrivate and government offices are open from 0700H to 1800H and from 0900H to 1800H, respectively. Some private companies hold office on Saturdays from 0900H to 1200H. Most shopping malls, department stores, and supermarkets are open from 1000H to 1900H daily. There are also 24-hour convenience stores and drugstores.

Banks are open from 0900H to 1500H, Mondays to Fridays, with automated teller machines (ATMs) that operate for 24 hours.

13.Credit CardsInternational credit cards such as Visa, Diners Club, Mastercard and American Express Card are widely accepted.

14.ElectricityThe Philippines uses 220 volts of electricity, 60 cycles.

15.WaterWater in Boracay and in key cities and towns is not recommended for drinking. Bottled water is available in many hotels, restaurants, resorts, supermarkets and convenience stores.


16.Communications FacilitiesBoracay Island is serviced by three (3) mobile providers, SMART, SUN and GLOBE. Visitors can purchase a SIM card with phone number for 65 PHP and then purchase load in amounts as low as 10 pesos. Local text messages cost ₱1/text, international texts cost ₱15-25/text, and local calls cost ₱6-8/minute.

Philippine country code: +63 Boracay's area code: 036


-o-


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