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SERD Project Director’s Conference

CRIS OVERVIEWEducation ComponentCurrent Research Information System

March 30, 2005

Dr. Irma A. LawrenceNational Program Leader

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United States Department of AgricultureUnited States Department of Agriculture

CSREESCSREES

Information Systems and TechnologyInformation Systems and Technology Management (ISTM)Management (ISTM)

Applications Unit - CRIS TeamApplications Unit - CRIS Team

OrganizationOrganization

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Document USDA and State agricultural Document USDA and State agricultural research system partners activitiesresearch system partners activities

Satisfy a variety of reporting requirementsSatisfy a variety of reporting requirements

Provide access to informationProvide access to information

MissionMission

It now supports reporting requirements of It now supports reporting requirements of some education grant programs.some education grant programs.

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Information on publicly-supported projectsInformation on publicly-supported projects

Over 37,000 projects documented in CRISOver 37,000 projects documented in CRIS Project record is dynamicProject record is dynamic

Activities from initiation through terminationActivities from initiation through termination

CRIS ContentCRIS Content

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Land-grantsLand-grants Schools of Veterinary MedicineSchools of Veterinary Medicine State Forestry SchoolsState Forestry Schools AASCARRAASCARR Hispanic-Serving InstitutionsHispanic-Serving Institutions Other Public InstitutionsOther Public Institutions

Who Contributes to CRIS?Who Contributes to CRIS?

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AD-416 (Research Resume)AD-416 (Research Resume) AD-417 (Research Classification) AD-417 (Research Classification) AD-421 (Progress Report)AD-421 (Progress Report) AD-418/419 AD-418/419 (Financial/Staff Support)(Financial/Staff Support)

CRIS Data FormsCRIS Data Forms

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Web Forms – CRIS Forms AssistanceWeb Forms – CRIS Forms Assistance

URL- URL- http://cwf.uvm.edu/cris

A link to Web Forms can be found on theA link to Web Forms can be found on the CRIS home pageCRIS home page

How Does Information Get into CRIS?How Does Information Get into CRIS?

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Web Forms Home Page:Web Forms Home Page:

http://cwf.uvm.edu/cris

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Web Forms – Select StateWeb Forms – Select State

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Select SERD for Education Select SERD for Education GrantsGrants

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Initiate a ProjectInitiate a Project

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Select New FormSelect New Form

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Enter Grant Program InformationEnter Grant Program Information

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Address and Performing DepartmentAddress and Performing Department

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Primary Need Area—Education GrantsPrimary Need Area—Education Grants

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Education GrantsEducation GrantsInstitution InformationInstitution Information

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List Project Director (s)List Project Director (s)

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Objectives and ApproachObjectives and Approach

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Non-technical SummaryNon-technical SummaryPurposePurpose

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Key words and DisciplinesKey words and Disciplines

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Project ClassificationProject ClassificationCheck DataCheck Data

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Checking Form AD-416Checking Form AD-416

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Data Input FeedbackData Input Feedback

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PLEASE NOTE: THIS IS THE ONLY CONFIRMATION SCREEN THAT VERIFIES SUBMISSION OF CRIS FORMS!!!

Print this Form!!Print this Form!!

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Confirmation Screen-Confirmation Screen- Still missing one stepStill missing one step Click on Forms Complete Button to submit Click on Forms Complete Button to submit formsforms

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PROGRESS REPORTPROGRESS REPORTAD-421AD-421

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After You Select Your State/TerritoryAfter You Select Your State/Territory

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Locate your ProjectLocate your Project

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Enter Period CoveredEnter Period Covered

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Enter Students SupportedEnter Students SupportedFaculty HoursFaculty HoursPublicationsPublications

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Products-Outcomes-DisseminationProducts-Outcomes-Dissemination

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Future Initiatives and ImpactsFuture Initiatives and Impacts

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Confirmation ScreenConfirmation Screen

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• SAVESAVE THE REPORT THE REPORT

• WHEN ALL REQUIRED WHEN ALL REQUIRED INFORMATION IS COMPLETE……..INFORMATION IS COMPLETE……..

• SUBMITSUBMIT THE REPORT THE REPORT

Please remember to…Please remember to…

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STEP 1: GRANT AWARDEESTEP 1: GRANT AWARDEE

• Submits AD-416/417 forms to CRISSubmits AD-416/417 forms to CRIS

via Web Formsvia Web Forms

CRIS PROCESS—Six StepsCRIS PROCESS—Six Steps

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STEP 2: CRIS DATA UNITSTEP 2: CRIS DATA UNIT

• Retrieves project data from Web Forms Retrieves project data from Web Forms

• Loads project data into CRISLoads project data into CRIS database as PENDING** database as PENDING**

**PENDING grant information is not available**PENDING grant information is not available to the public via the CRIS web site.to the public via the CRIS web site.

STEP 3. OFFICE OF EXTRAMURAL STEP 3. OFFICE OF EXTRAMURAL PROGRAMSPROGRAMS

• Provides CRIS with data file of grant awardProvides CRIS with data file of grant award

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STEP 4: CRIS DATA MANAGEMENT UNITSTEP 4: CRIS DATA MANAGEMENT UNIT

• Processes award information into CRISProcesses award information into CRIS Agreement No.Agreement No.Award AmountAward AmountGrant YearGrant Year Award/Start/Termination DateAward/Start/Termination Date Programmatic & Administrative Programmatic & Administrative

Contacts)Contacts)

• Removes PENDING status Removes PENDING status

• Provides copies of AD-416/417 formsProvides copies of AD-416/417 forms to State Partner Grantees to State Partner Grantees

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STEP 5: SERD PROGRAM OFFICESTEP 5: SERD PROGRAM OFFICE

• Requests annual progress reportsRequests annual progress reports

• Requests final technical reportsRequests final technical reports

Will this change?Will this change?

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STEP 6: CRIS DATA MANAGEMENT STEP 6: CRIS DATA MANAGEMENT UNITUNIT

• Updates CRIS database with Updates CRIS database with Final Technical ReportsFinal Technical Reports

• Provides e-mail notification ofProvides e-mail notification of Final Technical Reports processed Final Technical Reports processed

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WHEN SHOULD CRIS AD-416/417WHEN SHOULD CRIS AD-416/417 FORMS BE REQUESTED??????FORMS BE REQUESTED??????

CRIS FORMS ARE REQUIRED FOR CRIS FORMS ARE REQUIRED FOR ““NEWNEW” GRANT AWARDS ONLY.” GRANT AWARDS ONLY.

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URL - URL - http://cris.csrees.usda.gov Select the “Search Menu” option on CRISSelect the “Search Menu” option on CRIS home page home page Two search interfaces are available to theTwo search interfaces are available to the publicpublic

Searching CRIS on the WebSearching CRIS on the Web

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Text searchingText searching Individual data field searching Individual data field searching Search by classification codesSearch by classification codes Automatic truncationAutomatic truncation Many “Help” screens availableMany “Help” screens available

Assisted Search InterfaceAssisted Search Interface

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Requires more knowledge/experienceRequires more knowledge/experience More flexible search options More flexible search options Familiarity with data field namesFamiliarity with data field names Allows for editing and saving ofAllows for editing and saving of search strategysearch strategy

Professional Search InterfaceProfessional Search Interface

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Information/Search AssistanceInformation/Search Assistance

Phone: 202-690-0123Phone: 202-690-0123 Fax: 202-690-0634 Fax: 202-690-0634 E-mail: E-mail: cris@cris.csrees.usda.gov

Contact CRISContact CRIS

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Questions?Questions?

• Thank you!Thank you!