server admin tour document server admin

Server Admin Tour

Server Admin Tour 1

www.lexmark.comServer Admin Tour

Document Server AdminThe Lexmark Document Server runs as a Windows service, so it has no user interface. A second service that runs with the server, the Document Server Gateway, receives incoming documents from Multifunction Printers (MFPs) and end-user workstations and forwards them to the Document Server.

Document Server Admin is a client application that provides a user interface that let’s you manage your Document Server, Document Server Gateway, and Lexmark MFPs. This application can run on the same workstation as the Document Server, or on any workstation on the network. You can manage more than one Document Server at a time with Document Server Admin.

http://www.lexmark.com

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Starting Document Server Admin

Start the Document Server Admin by clicking Start Programs Lexmark Document Distributor Client Document Server Admin. Type the password you selected when you installed the Document Server.


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The left pane of the Document Server Admin shows a tree view containing Servers, Gateways, and MFPS. Click on Servers, Gateways, or MFPs to see a list of objects of that type.


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ServersThe first objects shown are the available Document Servers. The first server you install is called the Primary Server by default. Each server has four views:

• Jobs

• Log

• Scripts

• Settings


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Jobs

The Jobs view shows information about all documents received from workstations or MFPs when users select a Document Server profile.

• Name—Name of the script being executed

• Submitter—Username if submitted from a computer or MFP requiring user logon

• Location—IP address of the Server that received the job

• Time In—Time and date the Server received the job

• Status—Waiting, Processing, Holding, or Paused.


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You can delete, hold, or release jobs from this view.

Deleting jobs

You can delete jobs you do not want to be processed. If you delete a job that is already being processed, it is deleted at the beginning of the next instruction.


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Log

The Log view shows status information about the Document Server and jobs it has processed. You can customize the displayed information by changing the Log settings.


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Scripts

This view provides a description of all the scripts available on the selected server. Click a script to see its contents in the Script Editor. Use the Script Editor to change your scripts. To learn how to create new scripts, refer to “Basic Script Writing” located at Start Programs Lexmark Document Distributor Client.


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Settings

This view lets you change confirmation page settings and log settings.


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Confirmation Page settings

After a job is processed, a message can be sent to end users indicating whether the job completed successfully or failed. This message can be a printed page for jobs submitted from an MFP or a dialog box for jobs submitted from a computer. These settings let you choose whether users will receive confirmation messages and how much information it will contain.

Select the most appropriate Confirmation Page options for your end users. For example, select Error if you want to receive confirmation pages that include warnings or errors.


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Log settings

These settings let you control how much information is displayed in the Log view, and how the information should be stored.


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Logging Level

Logs can contain several different categories of information. For each category, you can choose which types of messages are displayed. The types of messages contained in the log are as follows:

• System—Relates to general server functions, such as startup and shutdown.

• Device List—Relates to adding servers and MFPs to the Server Admin window.

• Script Manager—Relates to the creating, deleting, renaming, and copying of scripts.

• Job Processor—Indicates the success or failure of actions that result when scripts are processed. This is the only category of messages for which "debug" can be chosen as a type.

• Job Manager—Pertains to adding, deleting, and holding jobs in the queue for the selected server.

• Profiles—Pertains to creating and deleting profiles on MFPs.

Log Archives

Over time, messages accumulate in the log. You can choose how large the log file should be allowed to grow. When the log file reaches the limit you set, old messages are erased. You can choose to keep the most recent messages in your new log file. You can also specify how long to keep the archived messages. The default setting is seven days.


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Log Backups

This setting lets you choose how often the log file should back itself up. The backup log file is used if the current log file becomes corrupted in some way.


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Gateways

A Gateway is the Lexmark Document Distributor component that receives jobs from MFPs and workstations. The Gateway monitors a port for incoming Document Distributor jobs. Jobs received from MFPs, Select'N'Send, and Print'N'Send are formatted and sent to the Document Server for processing. A Gateway is installed each time you install a Document Server.


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Log

The Gateway log shows information about startup, shutdown and jobs received by the Gateway. Checking this log can be useful in determining whether the Document Server is receiving jobs.


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Settings

Customize the information you want to appear in the Gateway log. You can include three categories of messages in the log:

• System—Relate to general Gateway functions such as startup and shutdown.

• Job Submission—Relate to jobs received from MFPs and workstations, and jobs sent to the Document Server.


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MFPs

When you run the Server Admin for the first time, no MFPs appear in the left pane of the Server Admin. You must add the MFPs you want to monitor.

1 Click the Add MFP button on the Document Server Admin toolbar.

2 Enter the IP address or DNS name of your MFP. You can also enter a short description of the MFP.

3 Click OK.

The new MFP appears in the Server Admin window. Repeat this process to add more MFPs to monitor.


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Click an MFP name to see the Document Distributor profiles that reside on that device. Click a profile to see the address of the Server that will process this profile and the scan settings for the profile. The scan settings can be changed from this view.

Learn how to create profiles by reading “Basic Script Writing” at Start Programs Lexmark Document Distributor Client.


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