serving kids through effective administration

District School Board Ontario North East

Value Proposition

Fact: Administration spending limits are being imposed across the country

SDS delivers education-specific systems to improve the effectiveness & efficiency of administrative functions, while helping their clients stay within restricted administration budgets

Business Focus

SDS assists Canadian School Districts improve the effectiveness & efficiency of their administrative functions, thereby freeing funds and energy for the kids in the classroom.

They design, develop, implement and support Business Software which is focused exclusively on the needs of the K-12 education market.

Ontario School District Clients

Huron-Superior CDSB Thunder Bay CDSB Rainy River Simcoe-Muskoka Eastern Ontario Wellington CDSB Upper Grand Superior North Superior-Greenstone Windsor-Essex CDSB Peterborough Victoria Northumberland Clarington

Integrated Applications

Human Resources Absence Tracking Payroll

General Ledger Accounts Payable Purchasing Fixed Assets Warehouse Accounts Receivable Q3

Office Access School Access

Integrated Applications

Human Resources Absence Tracking Payroll

Human Resources Administration

Accrual Tracking Applicant Processing Certificate Tracking Education Profile Eliminate Duplication Employment History FTE Control Future Dated Staff

Changes

Grievances Professional

Development Safety Seniority Tracking Skills Specialty Search Staff Evaluation

Payroll

EARNINGS Auto Increment Earnings Future Dated Transactions Exception Time Entry Claw Back Calculator Irregular Pay Schedules Multiple Jobs per Employee Pay Type Control Retro Pay

ACCRUALS Accruals Tracking Auto Incremental Accruals

PAYROLL PROCESSING Electronic Banking Electronic Reporting Pay Cancellation Statutory Compliance Taxable Benefit TrackingINTEGRATION Interface to Accounting Integration with HR Import EarningsMASS UPDATES Mass Changes Mass Terminations Year End

Absence Tracking

Options for Implementations Employee Absence Analysis Integration with Payroll Absence Analysis by School

Integrated Applications

General Ledger Accounts Payable Purchasing Fixed Assets

General Ledger, Accounts Payable & Financials

Account Structure Flexibility

Bank Reconciliation Budget Control Encumbrance Accounting Export Reports Funds Balancing GST Rebate Processing Import Budgets Import Cleared Cheques Import Invoices

Journal Entry Templates Project Accounting Quick Cheques Report Writer Flexibility

Roll-up Functionality Account Overlays

Reverse Transactions Secured Account Access Year End Processing

Purchasing

Authorization Levels Budget Control Bulk Purchasing Commodity Tracking Encumbrances to GL Expediting Forms Overlay

Purchase Orders Tendering Requisitions Receiving Auto Faxing Site Entry

Integrated Applications

Office Access School Access

School Access

Timely Data to Schools Drill Down Inquiry Restricted Account Access General Ledger Reports Budget Adjustments Purchase Requisitions Purchase Orders Receipt of Goods Bulk Tenders

Office & Visual Access

Simultaneous access to All SDS applications

Session Manager Flag Favourites Unlock Corporate Database

Use of database so reports in Word, Access, Excel or Crystal Reporting reflect current values in database

Office & Visual Access (cont’d)

Reporting Field Selection Record Selection Calculated Fields Drill Down Reporting Format Control Form Letters Graphs Export Capability

Email Notification

Support Services

A dedicated team of support specialists provides applications expertise & toll-free hot-line support

Customer Care system Customer Database Call Tracking/Resolution history Change Request management

Implementation Process

All implementations are led by SDS staff who are knowledgeable in the education business as well as SDS products.

SDS takes the uncertainty out of implementation costs and timelines with a proven process.

Training

SDS offers both on-site and distance product training

A time-tested curriculum guides new clients through the learning process

Experienced trainers monitor progress of each student to ensure that all are successful in gaining the knowledge they need to perform their jobs at optimum levels

Customization

SDS programmers deliver regular enhancements and provide custom programming on a fee basis.

Custom programming changes are maintained by SDS in all future product releases.

Maintenance

SDS development staff provide regular product enhancements as well as upgrades to ensure compliance with statutory regulations.

SDS programmers can also provide custom changes on a fee basis, all custom changes are maintained by SDS in future product releases.

Other Benefits

Less labour intensive and will allow staff to work more efficiently and to concentrate on other requests and issues

Allows schools to be less dependent on receiving financial information from business department

Allows schools to customize reports to their specifications Financial reports can be designed and produced for other users to

meet their needs Assist HR in absence tracking and staffing compliments based on

FTE’s Windows based program will be more user friendly

serving kids through effective administration