session 8.04
TRANSCRIPT
MOUs A TO Z: STEPS FOR A SUCCESSFUL GOVERNANCE OF INTERNATIONAL AGREEMENTSChair: Tania Genel, Vrije Universiteit Brussel, Belgium Speakers:Alejandra Vilalta, Tecnologico de Monterrey, MexicoPaul Leys, Ghent University, Belgium
Welcome to session 08.04
Bahia, Friday 15 Sept, 9:00
• Polling feature – is there someone in the room who has not yet used it? Let’s make sure you have access!
• This Power Point, including the polling data, will be available via EAIE a couple of days following the fair
October 10, 2017 Slide 2
Welcome! Your input is
How attendees participate (1)Attendees shoulddownloadtheEAIEEventsAppandselect thesession theyarein.Atthebottomofthesession information,theycanfindalinkleadingthemtotherightpoll.
OpenuptheEAIEEventsapp.
1. Choose thesessionname.
2. Followthelinkonthebottomofthesession.
3.
How attendees participate (2)Alternatively,attendees simplynavigatetothepollURLeaie.cnf.io usinganydevicewithaninternetbrowser(smartphone,tablet, laptop,etc).There isnothingtheyneedtodownloadorinstall.
Openuptheirwebbrowser
(Safari,Chrome,etc.)
1. TypeintheURLfortheevent inthebrowserbar
2. Click/Taponyoursession fromtheschedulepage
3.
1. Yes2. No 3. Not sure
October 10, 2017 Slide 5
TEST: Do you think that yourinstitution’s current processes andprocedures for internationalagreements should be linked to yourinstitution’s internationalization targets?
1. Institutional Context for International Agreements
Ø Snapshot per institutionØ Internationalization strategy & targetsØ Agreement’s role in internationalization strategyØ Existing procedures for international agreements
2. The International Agreement’s cycle
Ø Initial requestØ Selection and ApprovalØ Management of Active AgreementsØ Renewal
3. Closing remarks
4. Q&A
October 10, 2017 Slide 7
Session’s content
October 10, 2017 Slide 8
Vrije Universiteit Brussel (VUB)
Faculties
Students
International students
Programmes
8 + University hospital
16 000
22% from 129 countries
31 BA - 75 MA (50% English Taught) -30+ PhD
International students in English- taught programmes 75% in Masters - 50%in PhD
Rankings QS: 182
# International Agreements > 500
October 10, 2017 Slide 9
Tec de Monterrey - SnapshotSchools
Students and Faculty
International students
Programmes
6 National Schools
89,641 (Including High School)10,117 lecturers13% International Students4,714 from 65 countries
3 HS - 56 BA - 31 Masters -12 PhD
Campus 26 Campus in México + 18 International Liaison Offices
Rankings QS: 199
# Intl Agreements 1836
• Students Mobility (since year 2000 more than 125,000 students in 51 countries and more than 74,000 international students from 70 countries)
• Virtual International Mobility • Academic Strategic Alliances (Consortiums, Joint
Research, Dual-Degree programs, i.e.)• Exchange of Faculty and Staff • Visiting Professors Program• International Presence (International Liaison Offices)• 56% of the class of 2016 had an International
experience
October 10, 2017 Slide 10
Tec de MonterreyInternational strategy
October 10, 2017 Slide 11
UGent - SnapshotFaculties
Students
International students
Programmes
11 + University hospital
42 162
11% from 149 countries
57 BA - 150 MA - PhD
Mobile graduates 21,8%
Rankings ARWU: 69 – THE: 107 QS: 125
# Intl Agreements > 700
• Internal structure and communication • Choices in terms of intensity and form of
international cooperation– Regional platforms– Thematic networks– Institutional partnerships
• Internationalisation of education• Recruitment of international students and staff• International branding
October 10, 2017 Slide 12
UGent – International strategy
1. Memoranda of Understanding 2. Letters of Intent 3. Mobility-related agreements 4. Project-specific agreements -not linked to
mobility 5. Joint Academic Degrees 6. Research-specific 7. Other (not listed) 8. I don't know
October 10, 2017 Slide 13
1)What type of international agreements is yourIRO usually involved with? Mark all that apply
Choice Votes PercentageMemorandaofUnderstanding 52 93% LettersofIntent 23 41% Mobilityrelatedagreements 50 89% Projectspecificpartnershipagreementsnotlinkedtomobility 25 45% JointDegrees 33 59% Researchspecific 18 32% Othernotlisted 6 11% Idontknow 0 0%
1. Yes, for each type of agreement 2. Yes, for some types of agreements 3. No, we do it ad hoc4. I don't know
October 10, 2017 Slide 15
2) Does your institution have a standard/official procedure (s) to handle Memoranda of Understanding and other international cooperation agreements?
Mark only one option
Choice Votes Percentage
Yesforeachtypeofagreement 22 39%
Yesforsometypesofagreements 27 47%
Noweprocessthemadhoc 8 14%
Idontknow 0 0%
October 10, 2017 Slide 17
NEWAGREEMENTPROCESSTecnológicodeMonterrey PartnerUniversity
Academia InternationalPrograms(Campus)
CentralizedInternationalizationDept.
COLLABORATIONBEGINS
Collaborationinterest
Revisionofpreviouscontactorstatusofagreementwithanycampi
Arethereanyagreement?
AdviceinterestedPartnerUniversityoftheexistingagreement.AssistPartnerUniversitytocontactmanagingcampusforfurthercollaboration.
Send“PartnerInformation”documenttogathergeneralinformationonofficialrecognition,academicareas,internationalrankings,etc.
Collaborationinterest
YES
NO
DefinespecificcollaborationinterestwiththePartnerUniversity.Outlinethetypeofprogramofinterestforbothinstitutions.
Reviewthe“PartnerInformation”and information given by theinterestedcampus.
Approval
SenddraftoftheMoUandSpecificAgreement.
Reviewchangesandsendtolegaldepartmentforrevision.
Reviewchangeswithlegaldepartment.
YES
Starttheagreementsigningprocess.Sendagreementstocentraloffice.
Changesapproved
ReviewMoU&SpecificAgreement
Send amendments, comments orapprovalofthedraft.
NOSendinformationonwhethertheyhadvisitedtheuniversityorsendacademicapprovalviaemail.
Requestadditionalinformationonrankings,universitystrengthtoPartnerUniversity. Sendadditionalinformation
ReviewadditionalInformation
YES
SigningProcessbegins
NO
Sendamendmentsandcomments. Reviewchangesandcomments
AgreementssignedSendsignedagreementstoPartnerUniversityviapostanddigital. Signingprocessbegins.
AgreementssignedSendsignedagreementstocentraloffice.Scan&archiveagreement. Archiveagreement&
updateagreementsdatabase
October 10, 2017 Slide 18
Tec de MonterreyEvaluation of partnerships
National and International Accreditations
FIMPESFederationofMexicanPrivateHigherEducationInstitutions.
SACSSouthernAssociationofCollegesandSchoolstograntundergraduateandgraduatedegrees;master´sandPhDs.
International Rankings 2016 - 2017
#6-Latin America#199-World Ranking
#36-BRICS&Emerging Economies 2017#501-600-World Ranking
#1-Undergraduate Entrepreneurship PrograminLatinAmerica#23-Undergraduate Entrepreneurship Programintheworld
EGADE Business School
#1BusinessSchool inLatinAmerica
October 10, 2017 Slide 19
The Agreement’s Cycle
NewAgreement orRenewal Request
Selection - Approval
Management/Follow upofActiveAgreements
Expiration -Renewal
1. IRO 2. Other administrative central services3. Institutional Board 4. Academic entities: Faculties; Departments or
Professors 5. Campus level - Administration(when multicampus) 6. Campus level - Academic Entity: Faculties,
Departments or Professors (when multicampus)7. Other (not listed)
October 10, 2017 Slide 20
3) Which entity in your institution most commonly initiates/triggers requests for new international cooperation agreements? Mark all that apply
Choice Votes Percentage
IRO 33 55%
Otheradministrativecentralservices 7 12%
InstitutionalBoard 6 10%
AcademicentitiesFacultiesDepartmentsorProfessors 48 80%
CampuslevelAdministrationwhenmulticampus 2 3%
CampuslevelAcademicEntityFacultiesDepartmentsorProfessorswhenmulticampus 6 10%
Othernotlisted 1 2%
1. IRO 2. Other administrative central services3. Institutional Board 4. Academic entities: Faculties; Departments or
Professors 5. Campus level - Administration(when multicampus) 6. Campus level - Academic Entity: Faculties,
Departments or Professors (when multicampus)7. Other (not listed)
October 10, 2017 Slide 22
4) Which entity in your institution gives final approval for new international cooperation agreements?
Mark all that apply
Choice Votes Percentage
IRO 35 58%
Otheradministrativecentralservices 11 18%
InstitutionalBoard 33 55%
AcademicentitiesFacultiesDepartmentsorProfessors 14 23%
CampuslevelAdministrationwhenmulticampus 0 0%
CampuslevelAcademicEntityFacultiesDepartmentsorProfessorswhenmulticampus 0 0%
Othernotlisted 7 12%
1. IRO 2. Other administrative central services3. Institutional Board 4. Academic entities: Faculties; Departments or
Professors 5. Campus level - Administration(when multicampus) 6. Campus level - Academic Entity: Faculties,
Departments or Professors (when multicampus)7. Other (not listed)
October 10, 2017 Slide 24
5) Which entity in your institution is responsible for managing (follow up of objectives and output) active agreements?Mark all that apply
Choice Votes Percentage
IRO 52 91% Otheradministrativecentralservices 6 11% InstitutionalBoard 0 0% AcademicentitiesFacultiesDepartmentsorProfessors 20 35% CampuslevelAdministrationwhenmulticampus 1 2%
CampuslevelAcademicEntityFacultiesDepartmentsorProfessorswhenmulticampus 0 0% Othernotlisted 2 4%
1. Yes (qualitative) 2. Yes (quantitative) 3. Both, qualitative and quantitative4. None5. I don't know
October 10, 2017 Slide 26
6) Does your institution rely on qualitative or quantitative tools to manage existing agreements and their eventual renewal?
Mark only one option
Choice Votes Percentage
Yesqualitative 10 18%
Yesquantitative 5 9%
Both 25 45%
None 10 18%
Idontknow 6 11%
• How to manage +700 agreements?à eQuATIC tool
October 10, 2017 Slide 28
UGent – Evaluation of partnerships
available comparable easytoreaddata scores information
October 10, 2017 Slide 31
Concluding remarks
NewAgreement orRenewal Request
Selection - Approval
Management/Follow upofActiveAgreements
Expiration -Renewal
• Tania Genel, [email protected]• Alejandra Vilalta, [email protected]• Paul Leys, [email protected]
October 10, 2017 Slide 32
Contact