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Session Agenda St. Charles Avenue Presbyterian Church

January 28, 2017 – 12:00 p.m. SCAPC Frampton Fellowship Hall Call to Order – Dr. Don Frampton Moderator’s Report - Dr. Don Frampton Clerk’s Report – Report: Correspondence

Action Item: Approval of December minutes (all attached) Stated Session Minutes December 19, 2016 New Member Meeting Minutes December 4, 2016 New Member Meeting Minutes December 11, 2016

Report of Presbyterian Women – Sallee Benjamin (see handout) Team Reports: Community Ministry – John Hope IV, Chair (Brad Stillwagon, Vice Chair)

Report: No Report.

Congregational Care – Janet Favrot, Chair Action Item: Approval of Aden Program

Summary of program (attached) Program Director job description (attached)

Congregational Life – Pierce Young, Chair (Ebie Strauss, Vice Chair) Report: No Report. Action Item: None. Finance – Laura Avery, Chair (Tom Wright, Vice Chair)

Report: 2016 Financials report (attached) 2016 Pledging vs. Membership History (attached)

Global Ministries – Patti Pannell and Ann Maier, Co-Chairs Report: No Report. Member Involvement – Jeanie Clinton, Chair (John Morton, Jr., Vice Chair) Report: No Report.

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Membership – Julie Nice, Chair (Judith Luchsinger, Vice Chair) Report: December 2016 Membership Report (attached)

Personnel – John Hope III, Chair (Richard Seelman, Vice Chair) Report: No Report. Property – J Pegues, Chair (Leigh Ferguson, Vice Chair) Report: No Report. Spiritual Formation – Catherine Cauley, Chair (Becca Curry, Vice Chair) Report: Confirmation Retreat report Stewardship – Nathan Adams, Chair (Parke Ellis, Vice Chair) Report: No Report. Worship & Music – Casey Morriss, Chair (Bob Weaver, Vice Chair) Action Item: Baptism approvals

Valentine X. Newcomer, son of Michael and Elizabeth Elkins Newcomer – February 12, 2017

Zoe Grace Horvath, daughter of William and Margaret Moore Horvath – March 5, 2017

Pastoral Care – The Pastors

New Business / Other Matters: Staff Reports: Sarah Chancellor-Watson

Steven Blackmon Caroline Cottingham

Andy Fox Michele Murphy Wayne Willcox Closing Prayer – Church Staff

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St. Charles Avenue Presbyterian Church Minutes of Stated Meeting of Session

December 19, 2016 Call to Order – Dr. Donald R. Frampton, Moderator

The Moderator called the meeting to order at 6:00 p.m. in Frampton Fellowship Hall.

Attendance:

Present: Nathan Adams, Laura Avery, Anderson Baker, Amber Beezley, Sallee Benjamin, Steven Blackmon, Rasch Brown, Brent Butcher, Sarah Chancellor-Watson, Jeanie Clinton, Caroline Cottingham, Parke Ellis, Lyn Fabacher, Andy Fox, Don Frampton, John Geiser, III, Seth Hagler, Leon Hinson, John Hope III, Ken Kneipp, Judith Luchsinger, Casey Morriss, John Morton, Jr., Michele Murphy, Julie Nice, Michael O’Keefe, Patti Pannell, J. Pegues, Margo Phelps, Debbie Rees, Richard Seelman, Jean Stickney, Bob Weaver, Wayne Willcox, and Pierce Young.

Excused: Becka Curry, Janet Favrot, Henrietta Harris, John Hope IV, Donna Lupberger, Mike Pugh, Ben Tiller, and Tom Wright.

Absent: Graham Drennan, Cathy Dunn, Tripp Edwards, Casey Franklin, Catherine Karas, Price Lanier, John Martin, Dave Mize, Brad Stillwagon, and Barbara Weiser.

The Clerk confirmed a quorum was present.

Meditation/Prayer:

The Moderator read a meditation/prayer prepared by Donna Lupberger, who was unable to attend the meeting.

Moderator’s Report – Dr. Donald R. Frampton

The Moderator had no report.

Clerk’s Report – Rasch Brown (Seth Hagler, Assistant Clerk)

The Clerk asked the Moderator to request a Motion for the approval of the following Minutes:

New Member Meeting Minutes dated November 6, 2016;

New Member Meeting Minutes dated November 20, 2016; and

Stated Session Meeting Minutes dated November 21, 2016.

Upon Motion duly made, seconded and unanimously carried, the above identified Minutes were approved as written.

Presbyterian Women’s Report – (Submitted as distributed).

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Committee/Team Reports:

Community Ministry – Amber Beezley, Chair (John Hope IV, VC)

The Chair provided a report on RHINO’s draft strategic plan.

Congregational Care – Margo Phelps, Chair (Barbara Weiser, VC)

No report.

Congregational Life – Price Lanier, Chair (Pierce Young, VC)

No report.

Finance – Debbie Rees, Chair (Laura Avery, VC)

The Chair reported on the 2016 SCAPC Income Statement.

Action Item: Upon Motion duly made and seconded, the proposed 2017 SCAPC budget was approved.

Member Involvement – Mike Pugh, Chair (Jeanie Clinton, VC)

The Vice Chair provided a report on the dates/location for the Session Retreat: Jan 27-28.

Membership – Tripp Edwards, Chair (Julie Nice, VC)

No report.

Personnel – Dave Mize, Chair (John Hope, VC)

No report.

Property – Brent Butcher, Chair (J. Pegues, VC)

The Chair provided a report on Steering Committee approval of drainage improvement expenses.

Spiritual Formation – Michael O’Keefe, Chair (Catherine Cauley, VC)

No report.

Stewardship – Ben Tiller, Chair (Nathan Adams, VC)

No report.

Global Mission – Patti Pannell, Chair (Henrietta Harris, VC)

No report.

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Worship & Music – Donna Lupberger, Chair (Casey Morris, VC)

No report.

Pastoral Care – The Pastors

Associate Pastor Sarah Chancellor-Watson provided a report on SCAPC members who have been hospitalized and a recent birth.

New Business / Other Matters:

None.

Staff Reports:

Steven Blackmon – No report.

Carolyn Cottingham reported on RHINO activities for the Spring of 2017.

Andy Fox provided a report on the 2017 Confirmation Class.

Michele Murphy provided a report on SCAPC 2017 “Year of the Bible.”

Sarah Chancellor-Watson provided a report on meetings with organizations supported by SCAPC Community Ministries annual grants, as well as a report on her Sunday School class.

Wayne Willcox – No report.

Words of gratitude were expressed, and gifts given, to all outgoing Session members

Closing Prayer:

Upon Motion duly made, seconded, and unanimously carried, the Session adjourned at approximately 6:50 p.m.

Respectfully submitted,

___________________________________ ___________________________________ Francis H. “Rasch” Brown, III Donald R. Frampton Clerk of Session Moderator of Session

Minutes Meeting of the Session

St. Charles Avenue Presbyterian Church New Orleans, Louisiana

December 4, 2016

The Session of St. Charles Ave. Presbyterian Church was called to order by Moderator, Associate Pastor Sarah Chancellor-Watson, on December 4, 2016. An opening prayer was given. The purpose of the meeting was to receive new members. In attendance were: Lyn Fabacher Judith Luchsinger Julie Nice Upon motion, the following persons were formally received by the Session:

Transfer of Membership: Michael David Snow Kandice Bailey Snow

Reaffirmation of Faith: Saskia Ozols Eubanks

Profession of Faith: Reactivation of Membership: Confirmation:

Following prayer, the meeting was adjourned. Respectfully submitted,

Judith Luchsinger

Minutes Meeting of the Session

St. Charles Avenue Presbyterian Church New Orleans, Louisiana

December 11, 2016

The Session of St. Charles Ave. Presbyterian Church was called to order by Moderator, Dr. Don Frampton, on December 11, 2016. An opening prayer was given. The purpose of the meeting was to receive new members. In attendance were: Lyn Fabacher Julie Nice Phil Luchsinger Judith Luchsinger Upon motion, the following persons were formally received by the Session:

Transfer of Membership: Meredith-Leigh Pleasants

Reaffirmation of Faith:

Profession of Faith: Reactivation of Membership: Confirmation:

Following prayer, the meeting was adjourned. Respectfully submitted,

Gwen Wertz

St. Charles Avenue Presbyterian Church Congregational Care Committee Motion

The Congregational Care Committee moves that the Session approve the

establishment of the Aden Program, a Memory Care Ministry of St. Charles Avenue

Presbyterian Church. The program will be administered by paid, professional staff and

will be overseen by the Parish Associate and the Congregational Care Committee

working with an Advisory Board. It will minister to five to eight participants from 10:00

a.m. to 2:00 p.m. every Tuesday and Thursday (except for designated holidays) in the

Land Building. Open to all, preference would be given to members of St. Charles

Avenue Presbyterian Church. The program will be funded through the SCAPC budget.

The Aden Program is anticipated to begin this spring, thirty days after a Director for

the program is approved by Personnel, the Director being selected by the

Congregational Care Committee and the Advisory Board.

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DIRECTOR OF THE ADEN PROGRAM

A Memory Care Ministry of St. Charles Avenue Presbyterian Church

Program Summary The Aden Program is a new community outreach service for a limited number of adult Participants with early to medium stages of dementia [technical term??] sponsored by St. Charles Avenue Presbyterian Church on its premises. The program offers a place for such Participants to be provided with activities and care in a positive environment so that family caregivers can be provided with some relief from their care obligations during the day. The program will be operated on a fee basis and will be offered two days a week from approximately 10:00 a.m. to 2:00 p.m., which means snack and lunch will be included. The program will be managed by a part-time Director, accompanied by two part-time assistants. We anticipate that we will be able to accommodate between five and eight participants on a regular basis.

Position Description

Title: Director

Reports to: Parish Associate (Tom Paine) Congregational Care Committee [Community Ministry Committee??] Also communicates with the Program Advisory Board

Hours: Part-time, approximately 12 hours per week (6 hours per day, two days per week)

Responsibilities: Management of the Aden Program

Hiring and Supervision two assistants Production and Management of the Annual Budget Responsibility for invoicing and expenses Planning of all Activities Planning of all Meals (to be provided by outside vendors) Processing Participant applications Dealing with each Participant’s representative (family members?) regarding all Program issues, including payment and attendance Development and Enforcement of Program Policies Attend periodic committee or staff meetings as necessary

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Requirements: Program management experience (elder care-specific a plus) Cost center and successful budget responsibility experience Employee supervision experience Ability to set and manage priorities in a delegated environment

Ability to produce effective written communications Compensation: Commensurate with experience (please provide compensation history with

resume)

Run Date 1/13/2017 001 St. Charles Avenue Presbyterian Church Page 1

Time 10:25:49 Fiscal Year Beginning 1/1/2016

Budgeted Financial Statement for Period 12 December(*) 100.00%

SCAPC Monthly Financial Report

Var. Actual

Actual for Actual for Actual Budget to Annual Actual YTD

Description Period Period Last Year YTD Annual Budget % Last Year

RECEIPTS

Prior Yr Pledge Revenue 8,272.00 3,621.00 53,550.00 30,000.00 178.50 56,651.46

Current Year Pledge Revenue 180,797.75 158,765.91 1,131,298.96 1,180,271.89 95.85 1,176,724.53

Draw on Prepaid Pledges .00 .00 241,791.11 241,791.11 100.00 180,636.66

Members w/o Pledges 84,251.80 80,554.48 154,218.80 70,000.00 220.31 111,574.48

Loose Plate Collections 6,412.28 13,150.42 34,862.22 65,000.00 53.63 59,855.50

---------------------- ---------------------- ---------------------- ---------------------- ------------- ----------------------

Operating Receipts 279,733.83 256,091.81 1,615,721.09 1,587,063.00 101.81 1,585,442.63

Visionary Fund Operating Draw .00 49,250.00 215,000.00 215,000.00 100.00 197,000.00

Visionary Fund Housing Draw 2,948.76 3,638.33 35,385.12 35,385.00 100.00 43,659.96

Visionary Fund Property Draw .00 15,000.00 40,000.00 40,000.00 100.00 15,000.00

Benevolence Fund Draw .00 23,606.23 21,950.34 22,000.00 99.77 23,606.23

Visionary Fund Special Draw .00 .00 .00 43,000.00 .00 .00

Music Fund Draw 15,849.77 .00 29,329.77 23,000.00 127.52 .00

Funds from Gifts & Memorials .00 .00 4,000.00 4,000.00 100.00 .00

Campus Ministry Revenue .00 .00 .00 6,000.00 .00 2,059.23

Interest & Inv Income (Fees) -1,173.03 -829.52 -3,794.21 -3,000.00 126.47 -4,519.84

Miscellaneous Budgeted Income 450.00 .00 1,565.43 15,000.00 10.44 6,652.50

---------------------- ---------------------- ---------------------- ---------------------- ------------- ----------------------

TOTAL REVENUE 297,809.33 346,756.85 1,959,157.54 1,987,448.00 98.58 1,868,900.71

DISBURSEMENTS

Benevolences

Presbytery Tax .00 .00 31,011.00 31,011.00 100.00 31,011.00

Greater Church Support 10,394.25 9,641.71 41,577.00 41,577.00 100.00 38,566.84

Seminary Support Expense .00 2,300.00 .00 .00 .00 2,300.00

Local Community Ministry 39,009.23 44,977.39 191,076.43 193,142.00 98.93 194,621.16

Missions 1,270.00 .00 28,381.11 21,500.00 132.01 2,760.00

---------------------- ---------------------- ---------------------- ---------------------- ------------- ----------------------

Total Benevolences 50,673.48 56,919.10 292,045.54 287,230.00 101.68 269,259.00

Adult Christian Education -199.17 246.67 1,908.04 3,000.00 63.60 1,365.81

Children's Christian Education 1,734.73 1,522.22 15,226.51 17,989.00 84.64 16,180.78

Youth Christian Education 187.38 224.89 34,522.82 34,559.00 99.90 27,716.36

Selley Speaker Series .00 .00 1,235.85 2,500.00 49.43 1,929.16

Congregational Care 415.51 .00 689.49 3,750.00 18.39 853.30

Congregational Life 1,844.16 1,878.78 19,877.38 25,958.00 76.58 18,170.59

Property & Insurance 14,669.62 15,299.38 315,936.11 308,466.00 102.42 304,539.54

Membership .00 180.96 104.50 1,000.00 10.45 222.46

Music 24,074.15 10,816.67 106,075.71 99,541.00 106.56 87,444.90

Personnel 128,271.32 113,971.31 1,089,693.48 1,120,000.00 97.29 1,057,743.10

Member Involvement .00 .00 657.50 3,200.00 20.55 1,351.08

Stewardship .00 .00 439.48 800.00 54.94 771.69

Worship 1,101.37 200.91 3,795.84 5,350.00 70.95 2,267.62

Office 4,827.56 6,500.90 65,318.90 74,105.00 88.14 57,995.77

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TOTAL EXPENSES 227,600.11 207,761.79 1,947,527.15 1,987,448.00 97.99 1,847,811.16

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NET FROM BUDGETED OPERATIONS 70,209.22 138,995.06 11,630.39 .00 .00 21,089.55

Run Date 1/13/2017 001 St. Charles Avenue Presbyterian Church Page 2

Time 10:25:49 Fiscal Year Beginning 1/1/2016

Budgeted Financial Statement for Period 12 December(*) 100.00%

SCAPC Monthly Financial Report

Var. Actual

Actual for Actual for Actual Budget to Annual Actual YTD

Description Period Period Last Year YTD Annual Budget % Last Year

---------------------- ---------------------- ---------------------- ---------------------- ------------- ----------------------

NET FROM BUDGETED OPERATIONS 70,209.22 138,995.06 11,630.39 .00 .00 21,089.55

UNBUDGETED ITEMS

Wedding/Funeral/Rental Revenue 3,000.00 2,730.34 32,335.88 .00 .00 40,902.46

Wedding/Funeral/Rental Expense -3,222.07 -2,256.87 -15,417.34 .00 .00 -22,715.78

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Net Weddings Surplus (Deficit) -222.07 473.47 16,918.54 .00 .00 18,186.68

Miscellaneous Revenue 174,173.50 8.72 214,341.92 .00 .00 3,121.44

Miscellaneous Expenses -174,173.50 -8.72 -214,341.92 .00 .00 -3,121.44

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Net Misc. Surplus (Deficit) .00 .00 .00 .00 .00 .00

Fixed Asset Revenue .00 .00 .00 .00 .00 468,618.49

Fixed Asset Expenses .00 .00 .00 .00 .00 -468,618.49

---------------------- ---------------------- ---------------------- ---------------------- ------------- ----------------------

Net Fixed Asset Surplus (Def) .00 .00 .00 .00 .00 .00

Renovation Project Revenue .00 .00 .00 .00 .00 438,428.44

Renovation Project Expenses .00 .00 .00 .00 .00 -438,428.44

---------------------- ---------------------- ---------------------- ---------------------- ------------- ----------------------

Net Renovation Surplus .00 .00 .00 .00 .00 .00

(Deficit)

Gifts & Memorials Revenue 39,776.37 114,103.57 259,373.15 .00 .00 393,102.31

Gifts & Memorials Expenses -39,776.37 -114,103.57 -259,373.15 .00 .00 -393,102.31

---------------------- ---------------------- ---------------------- ---------------------- ------------- ----------------------

Net G&M Surplus (Deficit) .00 .00 .00 .00 .00 .00

---------------------- ---------------------- ---------------------- ---------------------- ------------- ----------------------

Total Net Unbudgeted Surplus -222.07 473.47 16,918.54 .00 .00 18,186.68

(Deficit)

---------------------- ---------------------- ---------------------- ---------------------- ------------- ----------------------

NET OPERATING INCOME (DEFICIT) 69,987.15 139,468.53 28,548.93 .00 .00 39,276.23

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ST. CHARLES AVENUE PRESBYTERIAN CHURCH

The 2015 Long Range Plan (LRP) contained various staffing and spending recommendations that were based onthe primary assumption that net membership of the church would grow to a total of 1,350 net members by the endof 2019. The figures and graph below show where we stand at the end of 2016, the 2nd year of this five year plan

YEAR

POTENTIAL

GIVING UNITS

(TOTAL

HOUSEHOLDS)

ACTUAL

PLEDGING UNITS

(HOUSEHOLDS)

ACTUAL

MEMBERSHIP

Long Range Plan

PROJECTED

MEMBERSHIP

2014 - 2019

PLEDGE TO

POTENTIAL

RATIO

2001 703 411 1,097 58%

2002 669 470 1,104 70%

2003 688 457 1,109 66%

2004 677 422 1,145 62%

2005 700 420 1,136 60%

2006 700 327 1,197 47%

2007 639 356 1,044 56%

2008 634 352 984 56%

2009 668 354 1,025 53%

2010 600 402 1,018 67%

2011 600 415 1,095 69%

2012 741 400 1,122 54%

2013 702 393 1,129 56%

2014 658 435 1,082 1,082 66%

2015 654 380 1,049 1,136 58%

2016 675 375 1,092 1,190 56%

2017 1,244

2018 1,298

2019 1,350

The figures for potential giving units in 2012 may not be accurate because in that year the

total households went up by 141 units from 600 to 741, but total membership went up by only 27 people,

from 1,095 to 1,122. However, two years later in 2014, total households had dropped back down to

658 units, and total membership had dropped back down to 1,082.

0

200

400

600

800

1,000

1,200

1,400

200 1   2 0 0 2   2 0 0 3   2 0 0 4   2 0 0 5   2 0 0 6   2 0 0 7   2 0 0 8   2 0 0 9   2 0 1 0   2 0 1 1   2 0 1 2   2 0 1 3   2 0 1 4   2 0 1 5   2 0 1 6   2 0 1 7   2 0 1 8   2 0 1 9  

SCAPC  MEMBERSHIP  HISTORYPOTENTIAL GIVING UNITS (TOTAL HOUSEHOLDS)ACTUAL PLEDGING UNITS (HOUSEHOLDS)ACTUAL MEMBERSHIPLong Range Plan PROJECTED MEMBERSHIP 2014 ‐ 2019

ANALYSIS PLEDGES_v LA1 2001 - 2016

MONTHLY MEMBERSHIP REPORT

MEMBERSHIP DIRECTORY CHANGES & UPDATES

December 2016

ADDRESS UPDATES

Name New Address Peggy Hardie c/o Mary Lou O’Keefe 53 Fountainebleau Dr., NOLA 70125 Elizabeth Hertzog 1455 Constance St., NOLA 70130 Austin Rees 419 Webster St., NOLA 70118 Patrick & Kendall Schindler 1311 Webster St., NOLA 70118

BIRTHS

Miss Emilia Louise Hand 12/12/2016 Jonathan & Marta Hand

Mr. Winston Douglas Yoder 12/27/2016 Carl & Simone Yoder

BAPTISMS

Name Baptism Date

n/a

MARRIAGES

Name Wedding Date

Taylor Leigh Ann Rees & John Robert Ross 12/3/16

DEATHS

Name Death Date

n/a

NEW MEMBERS

Name Address Phone Date Received Saskia Eubanks Awaiting receipt of New Member Forms 12/4/2016 Michael Snow 1314 Napoleon Ave. Unit 14, NOLA 70115 205-500-2444 12/4/2016 Kandice Snow 1314 Napoleon Ave. Unit 14, NOLA 70115 205-500-2444 12/4/2016 Meredith-Leigh Pleasants 2138 Robert St., NOLA 70115 919-548-4202 12/11/2016

MEMBERS DISMISSED *the following individuals were inadvertently omitted from the November 2016 report

Name Date Made Inactive

Nicholas Elkins 11/27/2016

Ralph “Tray” Smith 11/9/2016

Alex Spinks 11/21/2016 transferred to St. Giles Presbyterian, Greenville, SC

Katie Spinks 11/21/2016 transferred to St. Giles Presbyterian, Greenville, SC

STATISTICAL REPORT

December 2016 Active Membership (as of 11/2016) 1092

Gains +4

Subtotal 1096 Losses - 4

TOTAL 1092