session leverage winshuttle query in internal audit ... · now the infoset from sap has been added...
TRANSCRIPT
Session
Leverage Winshuttle Query in Internal
Audit, Finance and ControllingErin Stone | Bbraun Medical, Inc.
Winshuttle User Group Conference | Fort Worth 2014
Agenda
Introductions
Winshuttle Solution
B. Braun Simplifying Data feed into the Audit Tool ACL• ACL: formerly known as Audit Command Language
Demonstration
Summary
Q&A
Winshuttle User Group Conference | Fort Worth 2014
Introduction
Erin Stone is part of the BBraun IT organization as SAP Senior FI/CO Technical Analyst
• Certified CRISC
IT Support for the Finance, Audit and Law Compliance business areas since 2006.
Prior to B. Braun, Stone worked for Bayer Corporation as an SAP Product Cost Analyst, implementing portions of the product cost module of SAP in 2001 – 2005. Stone refined her capabilities at Duquesne University.
Winshuttle User Group Conference | Fort Worth 2014
Bbraun Medical, Inc.
In the United States, B. Braun Medical Inc. is a leader in infusion therapy, pharmacy and anesthesia, and a pioneer in passive safety and DEHP/PVC-free medical technology. Through its Sharing Expertise® initiative, B. Braun collaborates with customers, partners and employees to perfect the delivery of optimal patient care.
Winshuttle User Group Conference | Fort Worth 2014
• Over 166 years– Grown into an incredible
history of medical product breakthroughs
the first sterile resorbable suture
1909
Spotlights
the first commercially prepared IV solution
1929
the first plastic disposable syringe
1957
the first needle-free IV system
1989
B. Braun History
Winshuttle User Group Conference | Fort Worth 2014
Challenges
ACL Services Ltd. is a company providing audit analytics and continuous monitoring software.[1]
Pain – With the large amount of data relating to just audit testing for duplicate payments (eighty six thousand plus lines for one company code) – it was difficult to get data from SAP in a structured format to pull into the ACL tool.
Our Goal then - So we set out to see if there were methods and tools that would allow us to overcome this challenge associated with SAP data extraction
Winshuttle User Group Conference | Fort Worth 2014
Business Case
Based on the business case that many hours of manual effort were required to gather this data
• We did not have a tool that allowed the business users the ability to obtain the data required in order to perform the internal audit analysis.
The needed Executive Sponsorship based on trust relationship
Winshuttle User Group Conference | Fort Worth 2014
Solution
BBraun Medical, Inc. implemented Winshuttle Query for a reporting project
Then identified it as a perfect tool to use to obtain data for the Internal Audit
Why?• Control: field selection, security
• Scheduling: Batch capabilities, file handoff
• Flexibility: Excel, Text, picking fields, labels
• Throttling: Doesn’t impact SAP performance
• Real live data reporting
• Outer and left joins capability
• Use of Tables, infosets, logical databases
• No programming required!
Winshuttle User Group Conference | Fort Worth 2014
How Winshuttle Query was Introduced
An informational demo was given to the stakeholders who could utilize this type of flexibility in a tool.
Winshuttle provided training and forums to support their customers.
The product is intuitive enough to work with “on the fly”
Ongoing user adoption
Winshuttle User Group Conference | Fort Worth 2014
Results and Savings
We use Winshuttle Query for the Internal audit department support.
Also used to feed data out of SAP to a server that picks up those files and pulls them into SQL database to use for reporting.
This process has saved over months of hours per annum of time for our end users, and for IT support.
Winshuttle User Group Conference | Fort Worth 2014
Using Query for data feed to ACL (Audit Data Analytics)
How to build the Query template• The pull and push of data using Query
• Getting SAP data into an SQL a database
• Getting data into a place to run ACL scripts on
• Prior to Winshuttle Query, no tool to get this data
• Feed/refresh Reporting Excel files consistently
Winshuttle User Group Conference | Fort Worth 2014
Datafeed
How it is used to feed ACL at BBraun Medical, Inc• The Query is created based on the data that is to be
reviewed
• The Query is scheduled as a night job • (using the Query Scheduler)
• The Query result file is placed on a shared drive
• The data on the shared drive is then picked up by ACL
How the Query is determined• Review what fields you currently see in (for example) FB03
• Find the table that holds the data you will be assessing
Winshuttle User Group Conference | Fort Worth 2014
Decide what tables and fields you will need in order to create your data files
What format do you want the data to be produced in Excel, Access, Text, SQL, SharePoint
Planning
Winshuttle User Group Conference | Fort Worth 2014
Building Query
Winshuttle User Group Conference | Fort Worth 2014
Settings in the Where Clause Builder
Winshuttle User Group Conference | Fort Worth 2014
Select file format you would like to use for the data download
Winshuttle User Group Conference | Fort Worth 2014
The Mapping
Winshuttle User Group Conference | Fort Worth 2014
The Scheduler
Winshuttle User Group Conference | Fort Worth 2014
Running Winshuttle Query
Using Query – the login process does not bypass normal log on procedures or security settings within SAP
Winshuttle User Group Conference | Fort Worth 2014
My data file is now ready to be used by ACL
Winshuttle User Group Conference | Fort Worth 2014
Query and Infosets
Winshuttle User Group Conference | Fort Worth 2014
Using SAP Infoset via Winshuttle Query
Winshuttle User Group Conference | Fort Worth 2014
Choosing the user group in Infoset Standard area
Winshuttle User Group Conference | Fort Worth 2014
Choose your Infoset
Winshuttle User Group Conference | Fort Worth 2014
Now the Infoset from SAP has been added to Winshuttle Query
Winshuttle User Group Conference | Fort Worth 2014
Select fields from Infoset
Winshuttle User Group Conference | Fort Worth 2014
Preview your data before saving
Winshuttle User Group Conference | Fort Worth 2014
Generate a preview of Infoset data
Winshuttle User Group Conference | Fort Worth 2014
Save your Winshuttle Query infoset
Winshuttle User Group Conference | Fort Worth 2014
Create your Query Script Mapping
Winshuttle User Group Conference | Fort Worth 2014
Selecting your Excel file for mapping
Winshuttle User Group Conference | Fort Worth 2014
Choose selection fields
Winshuttle User Group Conference | Fort Worth 2014
Run your Winshuttle Query Script
Winshuttle User Group Conference | Fort Worth 2014
Results
Winshuttle User Group Conference | Fort Worth 2014
Future plans
1) Move from an annual process
To an integrated “every day” process
2) Utilize Winshuttle Query in areas of SAP Security monitoring
3) Monitoring SAP system for critical dollar amounts.
Winshuttle User Group Conference | Fort Worth 2014
Other ways to use Winshuttle Query
Don’t limit your options with Winshuttle Query
You can data feed SAP data to any tool
that utilizes Excel, Access, SQL or Text, Biznet
Winshuttle User Group Conference | Fort Worth 2014
Demo
Winshuttle User Group Conference | Fort Worth 2014
Winshuttle Query – it’s not just hours saved but empowerment of the user’s effectiveness
Hours savings is important but other types of monitoring can be done with Winshuttle Query:
• Internal Audit saves days of hours because the data is being pulled from SAP in an automated way.
• Alert reporting to watch for certain activates that impact finance reporting.
• Example: being notified if a certain movement type was used that causes a large ($$$$) dollar value being posted which would affect the “Bottom line”.
• Using Winshuttle Query to do automated reporting on certain security related monitoring activities.